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01/01/19 03/31/19

PROPOSAL REQUIREMENTS

Proposals must be submitted for this project electronically. Proposal submittal requirements are

listed in PART IV – INSTRUCTION FOR SUBMITTING PROPOSALS

at the following link Selection Guidelines for Service Contracts

FINANCIAL REQUIREMENTS FOR NON-PREQUALIFIED VENDORS

Financial Requirements for Non‐Prequalified Consultants/Vendors

E-VERIFY REQUIREMENTS

E-Verify is an Internet based system that allows an employer, using information reported on an

employee’s Form I-9, Employment Eligibility Verification, to determine the eligibility of that

employee to work in the United States. There is no charge to employers to use E-Verify. The E-

Verify system is operated by the Department of Homeland Security (DHS) in partnership with the

Social Security Administration. E-Verify is available in Spanish.

The State of Michigan is requiring, under Public Act 200 of 2012, Section 381, that as a condition

of each contract or subcontract for construction, maintenance, or engineering services that the pre-

qualified contractor or subcontractor agree to use the E-Verify system to verify that all persons

hired during the contract term by the contractor or subcontractor are legally present and authorized

to work in the United States.

Information on registration for and use of the E-Verify program can be obtained via the Internet at

the DHS Web site: http://www.dhs.gov/E-Verify.

The documentation supporting the usage of the E-Verify system must be maintained by each

consultant and be made available to MDOT upon request.

It is the responsibility of the prime consultant to include the E-Verify requirement documented in

this NOTIFICATION in all tiers of subcontracts.

DIGITAL SIGNATURE OF CONTRACTS

On January 4, 2018, Contract Services Division implemented the use of CoSign as the exclusive

software for digitally signing all consultant contracts and consultant contract related documents.

All other digital signing methods are no longer accepted.

Prior to using CoSign, all external partners must apply for a free digital signature user account by

submitting a MDOT Digital Signature Certificate Request Form.

MDOT INSURANCE UPDATED 3.9.17

At a minimum, the insurance types and limits identified below, may be required from the selected

consultant, prior to contract award.

Required Limits Additional Requirements

Commercial General Liability Insurance

Minimal Limits:

$1,000,000 Each Occurrence Limit

$1,000,000 Personal & Advertising Injury Limit

$2,000,000 General Aggregate Limit

$2,000,000 Products/Completed Operations

Consultants must have their policy endorsed

to add “the State of Michigan, its

departments, divisions, agencies, offices,

commissions, officers, employees, and

agents” as additional insureds

Automobile Liability Insurance

Minimal Limits:

$1,000,000 Per Occurrence

Workers' Compensation Insurance

Minimal Limits:

Coverage according to applicable laws

governing work activities.

Waiver of subrogation, except where waiver is

prohibited by law.

Employers Liability Insurance

Minimal Limits:

$500,000 Each Accident

$500,000 Each Employee by Disease

$500,000 Aggregate Disease

Professional Liability (Errors and Omissions) Insurance

Minimal Limits:

$1,000,000 Per Claim

The Insurer shall provide at least thirty (30) days written notice of cancellation. The Prime Consultant

will be responsible to verify subconsultant(s) compliance with MDOT’s insurance requirements.

1 Final Posted Scope: 4/22/2019

Michigan Department of Transportation

SCOPE OF SERVICE

FOR

DESIGN SERVICES

Road and Bridge Scoping

CONTROL SECTION(S): 80024 (80072, 80111)

JOB NUMBER(S): 204883EPE

PROJECT LOCATION:

The project is located on I-94 from 40th Street easterly to 1.2 miles east of M-40 and on M-40

from 1.1 miles south of I-94 northerly to Michigan Ave. (Red Arrow Hwy) in Antwerp

Township and the village of Paw Paw, Van Buren County.

The project length is 3.5 miles on I-94 and 1.9 miles on M-40.

PROJECT DESCRIPTION:

Provide road and bridge scoping service for reconstruction of the M-40 at I-94 bridge (S03 of

80024) and interchange, pavement improvement on I-94 EB and M-40, bridge scoping for

rehabilitation of I-94 EB & WB over South Branch of Paw Paw River (B01-3&4 of 80024), M-

40 over East Branch of Paw Paw River (B01 of 80072), M-40 over Maple Lake Inlet, (C01 of

80072), I-94 over Three Mile Lake Drain (C02 of 80024), and M-40 over Martin Drain (C01 of

80111).

Develop improvement alternatives, bridge in-depth inspections, bridge scoping, drainage video

inspection, interchange traffic operational analysis, safety analysis, Data Driven Safety Analysis

(DDSA) of alternatives, stakeholder engagement, and reporting in the Planning and

Environmental Linkage (PEL) format are to be completed in this service.

ProjectWise Documents

ANTICIPATED SERVICE START DATE:

June 20, 2019

ANTICIPATED SERVICE COMPLETION DATE:

September 30, 2020

DBE PARTICIPATION REQUIREMENT: N.A

PRIMARY PREQUALIFICATION CLASSIFICATION(S):

Design: Project Development Studies

SECONDARY PREQUALIFICATION CLASSIFICATION(S):

2 Final Posted Scope: 4/22/2019

Design – Bridges

Design – Bridges: Scoping

Design – Bridges: Safety Inspection

Design – Hydraulics I

Design – Roadway: Intermediate

Design – Traffic: Capacity & Geometric Analysis

Design – Traffic: Safety Studies

Design – Traffic: Signal Operations

Design – Traffic: Work Zone Mobility and Safety

Design – Utilities: Municipal

PREFERRED QUALIFICATIONS AND CRITERIA (FOR NON-CLASSIFIED

SERVICES):

1) UTILITY COORDINATION: MDOT shall be responsible for project Utility

Coordination.

2) Bridge Scoping Work: Refer to ATTACHMENT A, BRIDGE SCOPING for

qualifications related to bridge and culvert inspection and scoping.

MDOT PROJECT ENGINEER MANAGER:

Kyle Rudlaff, Pavement Management Engineer

Southwest Region Office

1501 E. Kilgore Road

Phone: 269-337-3928

E-mail: rudlaffk@michigan.gov

CONSTRUCTION COST:

A. The approximate amount for year 2024 construction cost:

1. Road work – I-94 EB HMA overlay $ 10,000,000

2. Road work – I-94 at M-40 interchange $ 10,000,000

3. Road work - M-40 rehabilitation $ 7,000,000

4. Work on seven structures $ 13,000,000

Year 2025 approximate construction amount: $ 40,000,000

B. The estimated cost of real estate is: $ 25,000

3 Final Posted Scope: 4/22/2019

REQUIRED MDOT GUIDELINES AND STANDARDS:

Work shall conform to current MDOT, FHWA, and AASHTO practices, guidelines, policies,

and standards (i.e., Road Design Manual, Standard Plans, Published MDOT Design Advisories,

Drainage Manual, Roadside Design Guide, A Policy on Geometric Design of Highways and

Streets, Michigan Manual of Uniform Traffic Control Devices, etc.).

The Consultant is required to use the MDOT Current Version of Bentley Microstation/GEOPAK

or PowerGEOPAK (published at Section 2.2.2 of the Design Submittal Requirements) with the

current MDOT workspace (published at Section 2.2.1 of the Design Submittal Requirements).

3D Models are required for all applicable projects. See Chapter 2 of the Design Submittal

Requirements for a complete listing of applicable projects. The consultant shall comply with all

MDOT CADD standards and file naming conventions.

MISCELLANEOUS INFORMATION:

A. The project schedule contains an interim cost estimate. This cost estimate for

improvement alternatives must be advanced to completion with the best information

available prior to the completion of other related scoping progress or report steps. This

cost information is vital to the Southwest Region’s annual selection and documentation of

year 2025 proposed projects. The interim cost estimates are considered separate tasks

detached from progress towards the finished scoping report. Subsequent changes and

refinements to the assumptions made at these estimate events are expected and not

considered additional service.

B. The reference to Bentley Microstation under “Required MDOT Guidelines and

Standards” applies to the Soil Boring/Core Sheets to be provided in the requested service.

No other Microstation products are specifically required, but standard conventions apply

to any other Microstation files that are created with this service.

MDOT RESPONSIBILITIES:

A. Collect traffic counts.

B. Provide crash information.

C. Issue any environmental resource content and/or permit information to be included in

the report documentation.

D. Provide existing utility information. Coordinate any necessary utility communication or

meetings.

E. Provide preliminary pavement designs.

4 Final Posted Scope: 4/22/2019

F. Subsequent to scoping progress, select bridge work to be estimated.

G. Schedule project related meetings:

1. Base Scoping Report & Kick-Off Meeting

2. Interim Estimate Meeting

3. Stakeholder Engagement Meetings

4. Bridge Scoping Results Meeting

5. Road & Bridge Scoping Progress Meetings

6. Public Information and Input Events

7. Preliminary Scoping Report

H. Furnish pertinent reference materials.

I. Furnish prints of old plans of the area. The collection of old plans is posted to the

MDOT ProjectWise RFP folder:

pw:\\HCV591PWISPAA01.ngds.state.mi.us:MDOTProjectWise\Documents\External

J. Provide existing bridge and culvert inspection reports.

K. Provide access to MiBRIDGE inspection program and assign bridges as necessary.

CONSULTANT RESPONSIBILITIES:

The Consultant must adhere to all applicable OSHA and MIOSHA safety standards, including

the appropriate traffic signs for the activities and conditions for this job and perform field

operations in accordance with the Department’s Personal Protective Equipment (PPE) policy as

stated in the MDOT Guidance Document #10118.

Meet with the MDOT Project Manager to review project, location of data sources and contact

persons, and review relevant MDOT operations. The Consultant shall review and clarify project

issues, data needs and availability, and the sequence of events and team meetings that are

essential to complete the design by the project plan completion date. Attention shall be given to

critical target dates that may require a large lead time, such as Railroad coordination

requirements, utility conflict resolution, local agency meetings, etc.

5 Final Posted Scope: 4/22/2019

A. Perform the following duties summarized by service prequalification:

Prequalification Service Performance

Design: Project

Development Studies

Perform selection of interchange alternative,

selection of road and bridge treatments, and

reporting according to the Planning and

Environmental Linkage (PEL) process.

Design – Bridges Develop bridge replacement concept.

Design – Bridges

Scoping

Develop concepts for bridge treatments.

Design – Bridges:

Safety Inspections

Provide bridge safety inspection service on all

structures listed in the project description.

Design – Hydraulics

Evaluate drainage system condition, repair

options, and improvements.

Design – Roadway:

Intermediate

Developing and Cost estimating alternatives,

and Reporting .

Design – Traffic:

Capacity & Geometric

Analysis

Provide traffic models and analysis for M-40

interchange alternatives.

Design – Traffic:

Safety Studies

Perform crash analysis as described in

Attachment F and DDSA of interchange

alternatives.

Design – Traffic:

Signal Operations

Evaluate signal components of interchange

alternatives and other M-40 signal work.

Design – Utilities:

Municipal

Compile information and report on

watermain, sanitary, and other utility

considerations impacted by improvement

alternatives.

Design – Traffic: Work

Zone Mobility and

Safety

Diagram, describe, and cost estimate

construction staging of work. Increase

concept detail with refinement of alternatives.

B. Provide Data Driven Safety Analysis (DDSA) for all refined alternatives brought

forward to the public for consideration. The DDSA should utilize at least one of

the following for alternatives analysis tools: The Enhanced Interchange Safety

Analyst Tool (iSATe), Interactive Highway Safety Design Model (IHSDM) or the

Michigan Highway Safety Manual (HSM) Spreadsheet. Develop benefit / cost

ratios for alternatives from State of Michigan data. Perform iterations of analysis

as necessary to optimize safety performance of alternatives.

6 Final Posted Scope: 4/22/2019

C. Post existing utility locations to plan diagrams as provided by MDOT and track

conflicts with improvement alternatives using a utility conflict matrix form.

Complete Watermain Study documentation for Watermain locations within the

right-of-way. The Utility Conflict Matrix (UCM) is located on the

http://www.trb.org/Main/Blurbs/166731.aspx website under Training materials >

Prototype 1 – Stand-alone UCM.

D. Maintain with updates and comments the drainage table provided by MDOT that

identifies each sewer and culvert by size, location, material and concept treatment.

Perform storm pipe and culvert video inspection as indicated on the marked

inventory table. There is no cleaning request. Inspect obstructed pipes until

blockage and advance to next pipe location. Perform panoramic image scans of

indicated 25 drainage structures. See ATTACHMENT H for details.

E. Create plan diagrams that highlight proposed work features and Right-of-Way

impacts for the length of the project. Overlay aerial images with graphics if

desirable. Prepare typical cross sections and details to illustrate unique project

features. Provide construction staging typical sections and plan diagrams to

illustrate concepts as described in ATTACHMENT E.

F. Use MDOT provided counts to create traffic operation modeling from the M-40

Walmart entrance northerly through the Ampey Road intersection for interchange

traffic operational alternatives requested by MDOT. Differing lane configurations

of M-40 are to be analyzed and operational levels of service forecasted.

G. Perform high level cost estimating for comparing different road and bridge

treatments and each interchange alternative. Increase the cost estimating detail

for the leading improvement alternatives at the preliminary scoping step.

H. Perform bridge scoping as described in ATTACHMENT A. Provide a new

structure concepts for each M-40 over I-94 interchange alternative.

I. Calculate work zone user delays as determined necessary for making comparisons

between construction of different alternatives or between the use of different

staging concepts.

J. Maintain traffic during Consultant field services on I-94 and M-40 as described in

ATTACHMENT G. Consultant traffic control is required for lane closures to

inspect the top and bottom of each lane on each bridge deck except the top side of

interior lanes on the M-40 over I-94 bridge. Consultant traffic control is required

for storm sewer video inspection and bridge scoping. Additionally Provide one

portable changeable message sign (PCMS) along M-40 near the interchange for

three days prior to each of the two public open houses for publicizing the event.

7 Final Posted Scope: 4/22/2019

K. Complete MDOT Form 0595 – Road Scoping Checklist.

L. Produce illustrations of alternatives and simplified illustrations and summaries of

work for stakeholder and public input meetings.

M. Solicit from stakeholders and the public crash experiences and suggestion for

improvement. Produce crash maps and illustrate crash reduction ideas of similar

type that would be produced for an Road Safety Audit. Depict described

problems and potential solutions in a dedicated area of the study report.

Additionally perform crash analysis as described in ATTACHMENT F.

N. Compute and verify all estimate quantities.

O. Provide solution concepts to unique problems that may arise during the design of

this project.

P. Maintain a Design Project Record in ProjectWise, which includes a history of

significant events (changes, comments, etc.) which influenced the development of

the products, dates of submittals and receipt of information.

Q. The Consultant shall prepare a simplified CPM network for the construction of

this project.

R. The Consultant representative shall record the minutes and submit in ProjectWise

(in PDF format), for all project related meetings to the MDOT Project Manager

within two weeks of the meeting. The Consultant shall also distribute the minutes

to all meeting attendees.

S. The Consultant will provide to MDOT, by entering into MDOT ProjectWise at

the scheduled submittal dates, electronic documents (in PDF format) of the

required set materials for distribution by MDOT in advance of all meetings.

T. Attend any project-related meetings as directed by the MDOT Project Manager.

U. The MDOT Project Manager shall be the official MDOT contact person for the

Consultant and shall be made aware of all communications regarding this

project. The Consultant must either address or send a copy of all correspondence

to the MDOT Project Manager. This includes all Subcontractor correspondence

and verbal contact records.

V. The Consultant shall contact the MDOT Project Manager whenever discoveries or

design alternatives have the potential to require changes in the scope, limits,

quantities, costs, or right-of-way of the project.

8 Final Posted Scope: 4/22/2019

W. The Consultant shall be responsible for obtaining up to date access permits and

pertinent information for tasks in MDOT Right of Way (ROW).

This information can be obtained through the, Utilities/Permits Section,

Development Services Division.

X. On the first of each month, the Consultant Project Manager shall submit in

ProjectWise a monthly project progress report to the Project Manager.

ATTACHMENT D contains a sample format.

DELIVERABLES:

The Consultant shall enter in MDOT ProjectWise, in the appropriate folders all electronic files

associated with the project in their native format (spreadsheets, CADD files, GEOPAK files,

Roadway Designer Templates etc.) as directed by the MDOT Project Manager.

Stand Alone Proposal Estimator’s Worksheet (SAPW) shall be used to generate the txt and xml

files necessary for import into the Trns*port bid letting software. The SAPW files shall be

entered into MDOT ProjectWise in the appropriate folder. Spreadsheet files that show the

derivation of work item quantities in the cost estimate must be provided with all cost estimate

submissions.

BASE SCOPING MATERIALS

This report includes evaluation of existing geometric elements, key roadway features, and ideas

on the best improvements to consider making in the next improvement project. Briefly describe

the approach that will be taken to accomplish the requested service. Forecast progress on

interchange analysis. Assemble base scoping materials and distribute prior to the Kick-Off

meeting. The CONSULTANT makes a 20 minute presentation at the Kick-Off meeting that

features project highlights. The Kick-Off meeting is listed in the Scoping Schedule. Prior to this

meeting a first version of geometric design criteria table will be provided as illustrated in

ATTACHMENT C.

PRELIMINARY SCOPING REPORT

Address all the items listed in ATTACHMENT B as being required in the Preliminary Scoping

Report. A Preliminary Scope Review Meeting is listed in the Scoping Schedule. In the

Preliminary Scoping Report, if there are any items, in the CONSULTANT’S opinion, warrant

further review, discussion and/or additional information on which to base a sound design concept,

those items shall be clearly listed at the end of report.

FINAL SCOPING REPORT

This report shall address and document all the items listed in this scope and ATTACHMENT B.

Incorporate the comments and/or changes received from the Preliminary Scoping Report and the

Preliminary Scope Review meeting. A Final Scope Review Meeting will not be held.

9 Final Posted Scope: 4/22/2019

FINAL DELIVERABLE PACKAGE

The Final Deliverable Report shall be submitted according to the Scoping Schedule. This report

shall list all items provided under this Consultant scope of services and provide those items not

previously provided.

PROJECT SCHEDULE:

The Consultant shall use the following events to prepare the proposed implementation schedule

as required in the Guidelines for the Preparation of Responses on Assigned Design Services

Contracts. These dates shall be used in preparing the Consultant’s Monthly Progress Reports.

Distribution of event material must be completed one week prior to the event. Some of these

events will be conference calls.

Completion Date Description

07/15/2019 Anticipated Consultant Authorization

08/01/2019 Kick-Off Meeting

08/14/2019 2025 Interim Cost Estimate Progress Meeting

08/14/2019 2025 Interim Cost Estimate and Scoping Form 0595 Due

09/30/2019 Interchange Traffic Analysis and Alternatives, Pavement

Treatment, Underground Utilities, Drainage Video

Deliverables, and Bridge Scoping Progress Review Meeting

10/21/2019 Stakeholder Meeting #1

11/13/2019 Public Open House #1

12/02/2019 Public involvement follow-up and Preliminary Bridge

Scoping meeting.

01/07/2020 Stakeholder #2 Meeting

01/14/2019 Interal Refinement of Alternatives for Detail Analysis

03/16/2020 Interchange DDSA and Traffic Operation Model Results

Final Bridge Scoping Meeting

05/05/2020 Stakeholder Meeting #3

05/19/2020 Public Open House #2

05/28/2020 Public Involvement Follow Up Meeting

07/14/2020 Preliminary Scope Report Review Meeting

07/30/2020 Submittal of Final Road and Bridge Scoping Report

10 Final Posted Scope: 4/22/2019

CONSULTANT PAYMENT – Actual Cost Plus Fixed Fee

Compensation for this project shall be on an actual cost plus fixed fee basis. This basis of

payment typically includes an estimate of labor hours by classification or employee, hourly labor

rates, applied overhead, other direct costs, subconsultant costs, and applied fixed fee. The fixed

fee for profit allowed for this project is 11.0% of the cost of direct labor and overhead.

All billings for services must be directed to the Department and follow the current guidelines. The

latest copy of the "Professional Engineering Service Reimbursement Guidelines for Bureau of

Highways" is available on MDOT's website. This document contains instructions and forms that

must be followed and used for billing. Payment may be delayed or decreased if the instructions

are not followed.

Payment to the Consultant for services rendered shall not exceed the maximum amount unless an

increase is approved in accordance with the contract with the Consultant. Typically, billings must

be submitted within 60 days after the completion of services for the current billing. The final

billing must be received within 60 days of the completion of services. Refer to your contract for

your specific contract terms.

Direct expenses, if applicable, will not be paid in excess of that allowed by the Department for its

own employees in accordance with the State of Michigan’s Standardized Travel Regulations.

Supporting documentation must be submitted with the billing for all eligible expenses on the

project in accordance with the Reimbursement Guidelines. The only hours that will be considered

allowable charges for this contract are those that are directly attributable to the activities of this

project.

MDOT will reimburse the consultant for vehicle expenses and the costs of travel to and from

project sites in accordance with MDOT’s Travel and Vehicle Expense Reimbursement

Guidelines, dated May 1, 2013. The guidelines can be found at

http://www.michigan.gov/documents/mdot/Final_Travel_Guidelines_05-01-

13_420289_7.pdf?20130509082418. MDOT’s travel and vehicle expense reimbursement

policies are intended primarily for construction engineering work. Reimbursement for travel to

and from project sites and for vehicle expenses for all other types of work will be approved on a

case by case basis.

MDOT will pay overtime in accordance with MDOT’s Overtime Reimbursement Guidelines,

dated May 1, 2013. The guidelines can be found at

http://www.michigan.gov/documents/mdot/Final_Overtime_Guidelines_05-01-

13_420286_7.pdf?20130509081848. MDOT’s overtime reimbursement policies are intended

primarily for construction engineering work. Overtime reimbursement for all other types of

work will be approved on a case by case basis.

MDOT reserves the right to request services on other projects located in the Region/TSC area

that are not listed above, under the conditions of this “as needed” scope of services.

11 Final Posted Scope: 4/22/2019

Full time services may not be required on all projects at all times. This scope is for “as needed”

services, based on the intermittent needs of MDOT. It must be noted that this is not a guarantee

that MDOT will use the Consultant’s services.

ATTACHMENT A

BRIDGE SCOPING

CONTROL SECTION(S): 80024 (80072, 80111)

JOB NUMBER: 204883EPE

PROJECT LOCATION:

The four bridges and three culverts are located in the City of Paw Paw and Paw Paw Township,

Van Buren County, Michigan.

Structure Number

Bridge ID Facility Carried Features

Intersected Locations

Deck Area

(sq ft)

Year Built

Year Recon

10718 80024-S03 M-40 I-94 At M-40 17,506 1960 1981

10709 80024-B01-3 I-94 EB South Branch of the

Paw Paw River 0.6 Miles West of M-

40 6,848 1960 2006

10710 80024-B01-4 I-94 WB South Branch of the

Paw Paw River 0.6 Miles West of M-

40 6,848 1960 2006

10731 80072-B01 M-40 East Branch of the

Paw Paw River In Paw Paw 3,412 1960 N/A

10733 80072-C01 M-40 Maple Lake Inlet In Paw Paw CMP 1960 N/A

10713 80024-C02 I-94 Three Mile Lake

Drain 0.1 Miles East of M-

40 1,152 1960 N/A

10735 80111-C01 M-40 Martin Drain 0.4 Miles Southeast

of I-94 652 1900 N/A

TEAM REQUIREMENTS:

The CONSULTANT will provide a team of bridge inspectors and scoping engineers that are

technically qualified and cost effective. All site visits will be done with at least a two-person team

for safety reasons. The CONSULTANT must staff the project with the number of teams necessary

to complete the field inspections and report documents in the allotted time. The requirements

listed below are in addition to the prequalification requirements.

12 Final Posted Scope: 4/22/2019

Qualified Team Leader, QTL(S)

If requested, the CONSULTANT will provide current copies of certificates to the MDOT PM for all

QUALIFIED TEAM LEADERS (QTL(S)) that will be performing bridge in-depth inspections and

scoping on this project.

The following are the minimum qualifications for this position(s):

1. Registered as an engineer or structural engineer; licensed to practice in the State of

Michigan.

2. Three (3) years of documented experience performing routine, element, and detailed

inspections.

Changes made to the CONSULTANT QTL that occurs after the authorization must be submitted in

writing for MDOT’S PROJECT MANAGER’S approval. Failure to comply with this requirement may

result in termination of the contract.

PROJECT DESCRIPTION:

This scope of services includes in-depth bridge and culvert inspections, collection of stream bed

cross sections and bridge scoping services.

Routine and in-depth bridge and culvert safety inspections are performed to ensure the safe use of

the structures by the motoring public. To accomplish this, the National Bridge Inspection

Standards (NBIS), AASHTO Manual for Bridge Evaluation, FHWA Bridge Inspection Reference

Manual (BIRM), MDOT NBI Rating Guidelines, Michigan Structure Inspection Manual (MiSIM),

Michigan Bridge Element Inspection Manual (MiBEIM), and MDOT Bridge Advisories are to be

used as guidance to complete the inspection and provide necessary information.

For the purposes of this project, the work is separated into three phases: A) Site Evaluation, B)

Engineering Analysis, and C) Report Preparation. The CONSULTANT must be capable to

perform and complete all phases for successful completion of the project.

A. SITE EVALUATION

Each bridge and culvert must be visited by the CONSULTANT PROJECT MANAGER. The

purpose of this visit is to locate all areas of deterioration, determine feasible repair options,

associated approach work, maintenance of traffic options, and ascertain quantities. Where

necessary, high-reach equipment must be used to get close enough to evaluate the structural

components (See Section EQUIPMENT AND SAFETY, below).

The CONSULTANT team will visit each bridge and culvert and perform an inspection

according to the NBIS and AASHTO manual description for an “In-Depth” inspection.

This will be done by hands-on inspection and non-destructive testing (NDT).

The CONSULTANT QTL(S) must gain access to the MiBRIDGE web based application.

Instruction are provided at the following link to register with the application:

13 Final Posted Scope: 4/22/2019

https://www.michigan.gov/documents/mdot/ACCESS_To_MiBRIDGE_using_the_MiLo

gin_User_Authentication_557244_7.pdf

The information collected in the field must be sufficient to determine quantities and

locations of repairs and improvements. This information must be detailed in the field notes

and/or sketches. These notes are to be included in the report.

1. Concrete Deck (Surface/Underside)

a. The deck surface/underside will be inspected for wet areas, map cracking,

delamination, exposed reinforcing steel or any other evidence of deterioration.

b. The concrete deck surface and underside will be sounded with a hammer or

chain drag. It may be necessary to remove and replace false decking in order

to access the deck bottom and beams. The underside of the deck must be

sounded whether there is any evidence of deterioration or not.

Delaminated, spalled, and cracked areas will be marked with spray chalk,

crayon, kiel or white permanent surveyor’s paint that will be evident in the

photographs. The use of permanent surveyor’s paint is required to mark out

delaminated and spalled areas of the deck underside. Photos of the area must

be recorded, and a written description of the deterioration must be documented

for inclusion in the report. Sketches will be prepared of areas spalled,

delaminated, or with substantial cracking showing the location of the

deteriorated areas. Existing patches will also be shown on the sketches with

differentiation between various patch materials (i.e. concrete, asphalt). These

sketches are to be CAD drawings, not to scale, but in relative proportion and

dimension on 8.5” x 11” sheets. This information shall be presented in the

Appendix of the report.

c. The percentage of deck surface and soffit deficiencies will be noted in the

report. A table shall be provided for each span noting the quantity and

percentage of cracking, delamination, patches and spalling in the structural deck

and wearing surface (if applicable). The condition of existing patches should

be reflected in the report.

d. Note as to whether the deck has previously been overlaid.

2. Substructure

a. Sound all substructure concrete elements (pier columns, caps, abutments,

backwalls, etc.) for delamination and unsound areas. All delaminated areas are

to be marked with spray chalk, crayon, kiel, or white permanent surveyor’s

paint that will be evident in the photographs. All delamination surveys are part

of the site review work (not part of testing). Sketches of the substructure units

mapping the areas of distress (cracks, delaminations, spalls, etc.) and existing

patches are to be included in the appendix of the scoping report in CAD format.

14 Final Posted Scope: 4/22/2019

The quantity and percentage of the total surface area distressed and patched

areas shall be calculated and shown on each sketch.

b. Visually inspect all substructure units for signs of settlement, lateral movement,

cracking, spalling, existing patches, exposed reinforcement and material

defects. Visually examine fractured concrete to determine if it contains slag

aggregate or suspected Alkali Aggregate Reaction (ASR). Note the condition

of the backwalls and check the bridge seat for undermining at bearing locations.

Check for flexural cracks and shear cracks in pier caps. Note areas of previous

repairs. Pictures of the area must be recorded and a written description of the

deterioration and location must be documented for inclusion in the report.

c. Inspection of underwater portions of the substructure is limited to observations

during low-flow periods and probing for signs of scour and undermining.

Follow the plan of action for scour critical bridges. Stream and river bed scour

must be evaluated to ensure the foundation for the bridge has adequate support.

The CONSULTANT QTL will perform a scour inspection around all structural

elements that are in water up to ten feet deep utilizing the wade and probe or

the boat and probe methods. Substructure elements in water over ten feet will

be inspected by a diver under a separate contract.

Stream bed cross sections shall be performed at all structures over water. The

cross sections will record the elevation of the stream with reference to an

established datum on the form and show the existing substructure units in

relation to the stream bed. The completed cross sections shall be uploaded to

MiBRIDGE for reference during subsequent inspections.

Questions regarding scour are to be directed to Erik Carlson in the MDOT-

Hydraulics Unit at (517) 335-1919, CarlsonE2@michigan.gov

3. Reinforced Concrete and Prestressed Concrete Superstructures

Visually inspect for map, shear or flexure cracking, exposed or broken prestressing

strands, crushing of beam ends in bearing areas, discoloration of concrete caused by

corroding mild reinforcement or prestressing strands, high load hit damage and signs

of previous repairs. Observe live loads crossing structure and note excessive

deflections or working cracks. Inspect the diaphragms for spalling or diagonal cracking

from structure movement or excessive deflection, and any other defects. Note the use

of temporary supports.

4. Bearing Devices

Note the condition of all bearing devices. Inspect for pack rust, rocker alignment,

section loss and paint condition of steel bearings such as rocker bearings or pedestal

bearings. Check for excessive bulging of the sides (greater than 15% of bearing

thickness), shear deformation due to thermal movement, splitting and tearing, and

discoloration from exposure to light of elastomeric bearings.

15 Final Posted Scope: 4/22/2019

5. Vertical Clearance

The vertical clearance of the bridge must be field verified and noted in the executive

summary and stated in the report. A picture of any vertical clearance sign attached to

the bridge must be taken and any evidence of high load hits documented. See the

MDOT Bridge Design Manual, Volume 5, Section 7.01.08 for minimum vertical

clearance requirements. These measurements will be recorded on MDOT’s 1190 form.

Raising the structure to meet the current standards must be considered in selecting the

repair option for structures not meeting minimum vertical under clearance criteria. Any

option including a deck replacement, superstructure replacement or bridge replacement

must meet the minimum vertical under clearance requirement. The cost of raising the

grade of the bridge to obtain acceptable under clearance must consider approach work.

6. Structure Geometry

The width of the structure must be evaluated to determine whether it meets current

standards. It must be stated in the report if widening is necessary to upgrade the

structure to current standards, or for maintaining traffic during construction. Please

refer to the MDOT Bridge Design Guides, Section 6.05 for acceptable bridge deck

cross sections. The CONSULTANT will describe how and where the widening is to take

place and provide a plan view sketch showing the proposed widening. Specify if

widening can be done within the deck overhang, or if additional beam lines and

substructure width will be needed to accommodate the required deck cross section.

Widening may require additional approach work to transition between the roadway

width and the new bridge width.

7. Bridge Approaches

Any work required for the approaches must be included in the report and these items

accounted for on the Estimate Sheet.

8. Bridge Railing

Note the type and condition of the bridge railing. Is there evidence indicative of AAR

and is testing recommended? Does the railing meet current standards? Is a railing

replacement required? Note the condition of the pedestrian fencing. Guardrail on the

approaches should also be evaluated. Note the condition of brush blocks, raised

shoulders and sidewalks, and how these elements transition from the approaches.

9. Culverts

The CONSULTANT will visually inspect all culvert components, including wingwalls,

headwalls, culvert side walls, and culvert pier walls for signs of settlement, loss of

backfill, cracking, spalling, exposed reinforcement, and any other deterioration. The

culvert shall also be checked for signs of scour inside the culvert and at the culvert

entrances, including probing at the culvert apron and/or footings to determine if there

is exposure or undermining. The condition of the channel and the channel banks

upstream and downstream of the culvert shall be recorded, including any aggradation,

degradation, erosion, and undermining. Also, note any debris that may be blocking the

16 Final Posted Scope: 4/22/2019

flow of the channel outside or inside the culvert. The condition of the roadway and

slopes at the culvert shall also be noted. Record any deterioration in the pavement

and/or any issues on the slopes. All findings shall be documented with a written

description and pictures of the current conditions along with recommendations for

repairs or replacement.

10. Requests for Action (RFA)

The CONSULTANT will use the Request for Action (RFA) report in MiBRIDGE to

document communication to MDOT of circumstances that need more urgent attention

than otherwise noted in the Work Recommendations, including documenting critical

findings. The need for an RFA shall be discussed with the Region Bridge Engineer

prior to submittal.

11. Critical Findings

Notify the Region Bridge Engineer immediately if a critical finding is discovered. A

critical finding includes any instance where an entire bridge, lane, or shoulder must be

closed due to public safety concerns. Specific examples include:

1. Shoulder closure on bridge due to high load impact to fascia beam

2. Lane closure on redundant bridge due to deep spall under bearing

3. Bridge closure due to pressure flow or undermining of footing

Each critical finding requires an RFA report to be completed in MiBRIDGE.

12. Non-Destructive Testing

The CONSULTANT may determine that other non-destructive testing beyond what is

mentioned in the Scope of Work is needed to make a better judgement. Testing

(magnetic particle testing, acoustic emission, ground penetrating radar, etc.) must be

approved by the MDOT PM. If the project manager approves the test, the CONSULTANT

must submit a testing proposal. The testing proposal will show what tests are to be

performed, what specific information is to be gained from testing, how the information

is to be used, and the cost of testing and necessary traffic control. Proposals submitted

with insufficient information will be denied.

13. The area immediately around the bridge must be closely evaluated to determine if there

are any site issues or constraints that may have an impact during construction. These

include items such as:

• Businesses or driveways close to the approaches

• Utilities attached to or near the bridge

• Signs or sign brackets attached to the bridge (welded or bolted?)

• Poor alignment or geometrics

• Approach and departure guardrail terminals or presence of impact attenuators

17 Final Posted Scope: 4/22/2019

• Bank erosion or scour

• Unusual channel features

• Railroad tracks that have been removed from over or under the bridge

• Proximity of other bridge structures

• Is drainage sufficient? Any evidence of ponding on structure?

• Is Right-of-Way limited and might additional ROW or easements be required?

14. The following, if applicable, must be evaluated and costs considered:

• Is the bridge historical?

• Is vertical clearance substandard?

• Is widening needed?

• If over a watercourse, what hydraulic opening is needed?

• Does this bridge have special structural design features which may affect the

repair options (e.g., non-redundant or fracture critical)?

• Are there environmental issues that may impact the project?

• If the structure carries pedestrians, does it's geometrics meet current ADA

Guidelines? If not, consider what repair options would be necessary to meet

the guidelines set by the ADA.

Determine impacts of the proposed bridge treatment on the existing horizontal and

vertical alignments, pavements, curb and gutter, drainage, right of way (ROW), etc.

Every effort shall be made to minimize ROW impacts within the limits of the projects.

In areas of potential ROW impacts, the CONSULTANT shall identify the potential need

for additional ROW, by station or address, type of ROW required (grading permit,

easement or fee), and roadside improvements proposed (i.e. fencing, turf establishment,

landscaping, non-motorized, etc.).

Review and document the final scope for conformance to 3R/4R Guidelines for non-

freeway jobs and 4R, AASHTO and Interstate Standards for freeway jobs.

Documentation shall include existing condition, treatment as per design standards, and

recommendations. Identify areas where bridge design standards cannot be met on the

final proposed recommended treatment, give justification and documentation as to the

reason.

Review and document the roadside safety related items (i.e. guardrail, barriers,

attenuators, etc.) which need to be modified or included in the project. Documentation

will include location, existing type and condition, and the recommended treatment.

Document and identify any possible utility conflicts and estimate the cost of relocation

and/or adjustment.

Document and identify locations of possible environmental issues which may impact

the project and estimate the cost of treatment.

18 Final Posted Scope: 4/22/2019

Develop Construction Zone Traffic Control Concepts in accordance with the Michigan

Department of Transportation Mobility Policy.

All estimates and other project related items shall meet all MDOT requirement and

detailing practices (i.e., format, materials, symbols, patterns and layout) or as otherwise

directed by MDOT.

The CONSULTANT must determine if part-width construction is possible or if the entire

crossing must be closed and a detour used. The CONSULTANT must contact the TSC

Traffic and Safety Engineer for assistance estimating the costs for maintaining traffic.

Final detailed traffic control costs for construction will be reviewed by the TSC and

MDOT PM.

If, during the site review, the CONSULTANT finds any structural condition that may

cause the bridge to be load restricted (such as holes in beams or broken pre-stressing

strands), or which may require other immediate action (such as lane closures or

emergency repairs to holes in the deck, etc.), the CONSULTANT will notify the MDOT

PROJECT REVIEW ENGINEER as soon as possible. The CONSULTANT will also provide

documentation of the condition (such as beam measurements) to the MDOT PROJECT

REVIEW ENGINEER as quickly as possible and submit a Request for Action (RFA) in

MiBRIDGE.

15. Scoping Checklist and Determining Repair Options

Each bridge will be evaluated to determine the most appropriate repair option based on

the physical condition of the bridge, economic considerations, operations, safety and

engineering judgment. An initial determination is to be made in the field and the Bridge

Rehabilitation Scoping Checklist is completed accordingly. An MDOT Bridge

Rehabilitation Scoping Checklist and must be completed before leaving the field.

The following are the types of repair options that are to be considered (See

ENGINEERING ANALYSIS for more discussion about the option choices):

• "Hold", or defer work three to five years

• Selective repairs

• Overlay

• Concrete overlay (Deep or Shallow)

• Asphalt overlay with waterproofing membrane

• Thin epoxy overlay

• Healer/Sealer

• Deck replacement

• Superstructure replacement

• Bridge or culvert removal or replacement

19 Final Posted Scope: 4/22/2019

Recommended repair options should conform to the latest MDOT Bridge Deck

Preservation Matrix. Written justification will be required for the following work

recommendations:

• Proposed deck work does not follow the Bridge Deck Preservation Matrix

• Proposed work is deck replacement where item 58>4

• Proposed work is superstructure replacement where item 59>4

• Proposed work is substructure replacement where item 60>4

• Proposed work is bridge replacement

The justification form will be provided by the MDOT PROJECT REVIEW ENGINEER

16. Photographs

A photo log of each bridge and culvert and the surrounding areas must be included in

the report. All pictures must be captioned to describe the picture’s general view (such

as north elevation, etc.) and to describe the pertinent items or deterioration. In addition,

pictures must be taken which will support the CONSULTANT’s recommendations. The

deck surface photos will be an "aerial view" taken from a height of at least 12 feet

above the surface of the deck. These photos will be taken after the deck delamination

survey and the areas of delamination are expected to show clearly in the photo. Each

bridge report must show the following items:

• Elevation views of both sides of the bridge or culvert

• Deck surface (entire deck surface to be photographed, including a typical of the

bridge railing and joints)

• Railing, sidewalks, brush blocks, raised shoulders, or any other feature of the

deck surface

• Approaches

• Underside of deck or culvert (to sufficiently show condition of soffit)

• Typical superstructure elements (beams, bearings, pin and hanger, etc.)

• Abutments, including slope protection

• Piers showing all faces

• Waterways

• Areas of major deterioration

• Vertical clearance signs

• Utilities

• Quadrant photos, showing businesses or other items that could affect the cost

of the construction

• Guardrail attachments

• Traffic signals / pedestrian signals within construction influence area

• Indications of pedestrian use / “goat paths”

• Approach sidewalks

• Culvert inlet and outlet

20 Final Posted Scope: 4/22/2019

• Culvert joints

• Roadway over the culvert

• Sink holes or settlement in the vicinity of the structure

In addition, pictures must be taken which will support the CONSULTANT’s

recommendations.

B. ENGINEERING ANALYSIS

The engineering analysis phase will include an evaluation of the site review findings and

determination of the work type category of the appropriate repair. The degree of required

analysis and required deliverables vary based on the work category.

Rehabilitation & Replacement (R&R)

Proceed with the preparation of and evaluation of three repair strategies, including

the estimate of cost of the repair strategies and the selection of the best repair option.

This will also include determining the scope of road work and maintaining traffic

concepts as outlined in the scope.

An initial repair option will be determined during the site review in the field. The

CONSULTANT is required to perform an engineering analysis of this option and one

the options above and below it from the list in the section Scoping Checklist and

Determining Repair Options. For example, if deck replacement is determined in

the field to be the most appropriate repair option, the engineering analysis will also

be performed on the overlay and superstructure replacement options.

The CONSULTANT will analyze eliminating or correcting undesirable or deficient

design characteristics (e.g., structural capacity, widening, etc.) for the deck,

superstructure, and bridge replacement options. Analysis of the load carrying

capacity of some components of the bridge may be required.

Estimating Various Repair Options

Cost estimates for each repair option will be prepared for each structure. A standard

form Estimate Sheet with unit prices will be used (Bridge Cost Estimate Sheet,

provided by the MDOT PROJECT REVIEW ENGINEER The Estimate Sheet provides

space to show all the repairs to be performed. A life cycle cost estimate (LCCA)

may be required for certain repair options.

Capital Scheduled Maintenance (CSM) & Capital Preventive Maintenance (CPM)

21 Final Posted Scope: 4/22/2019

Proceed with the preparation of a cost estimate using the Cost Estimate Sheet. This

phase shall also include determining the scope of road and maintaining traffic

concepts as outlined in the scope.

It is recommended that bridge aesthetics be considered as part of the scoping and cost

considerations be included in the estimates. Treatments may include concrete surface

coatings, aesthetic barrier treatments, ornamental pedestrian fencing and concrete

formliner patterns.

If the final recommended repair option is different from the one determined in the field, a

second Rehabilitation Scoping Checklist for the final recommendation will be completed

and included in the report.

The estimates required are "early preliminary estimates" and not the more detailed

"engineering estimates." The object is to determine the most economical method of

treatment and to establish the budget. The unit prices on the attachment are averages of

various types of repairs, and a description of what is included in the unit price can be found

in the "key". The more detailed estimates will be determined in the design phase (not a

part of this scope of work).

If additional information is necessary for estimating/unit price not on the list, contact

MDOT – Bridge Management and Scoping, Brandon Boatman, 517-242-5597,

BoatmanB@michigan.gov

C. REPORT

The deliverables for this scope of work will be the reports, photographs, printed

worksheets, checklists, sketches, and notes. The electronic files will be submitted for the

entire estimate sheets included in the report on USB Flash Drives.

All of the documents created by the inspection will be assembled in a PDF binder and

presented under cover of a letter stating that the inspections have been performed in

accordance with this scope of services, and that all appropriate procedures and guidelines

have been followed. This letter will also have the professional registration seal of the

CONSULTANT QTL or CONSULTANT PM. Two sets of each binder will be submitted, first

in draft form, then revised as necessary and submitted in final form. An individual report

for each bridge and culvert will also be provided such that it can be placed in the MDOT

bridge file.

The Report will be submitted in two phases: draft version and final version. The draft

report will be a complete report, with 3 copies (without binder) submitted to the MDOT

PM. These will be reviewed by the Region MDOT PM, Region Bridge Engineer and TSC

Manager. Comments and questions arising from those reviews will be given to the

CONSULTANT to be incorporated into the final report if appropriate or addressed separately

and submitted with the final report.

22 Final Posted Scope: 4/22/2019

The CONSULTANT will not be required to enter the inspection reports into MiBRIDGE, but

will provide recommendations in the final report to the MDOT PROJECT REVIEW ENGINEER

for suggested changes to the existing inspection ratings.

Incomplete final reports or reports with errors will be returned to the CONSULTANT for

revision. Failure to make the required changes will be considered a failure to meet the

terms of the scope of work.

1. Table of Contents

For complete document.

2. General Site Review Procedures

This section will summarize the general procedures used during the site

reviews. This information will include a table showing the site review dates for

each bridge, who was on site, typical equipment used, typical traffic control

procedures, typical site review procedures, etc. Any significant variations from

this typical information can be stated under the section for a specific bridge.

3. Executive Summary

This is to include a statement of the recommended treatment for the bridge and

the cost of the repair options. The executive summary will be a "stand alone"

section and will not refer to other sections of the report, nor will the main text

refer to information in the executive summary.

4. Bridge Properties

• Length

• Width (clear and out-out)

• Number of Lanes

• Shoulder Widths

• Number of Spans

• Skew

• Underclearance

• Beam Type

• Foundation Type

• Deck Thickness

• Deck Surface Type

• Design Loading

• Overload Class

• Year Built

• ADT

23 Final Posted Scope: 4/22/2019

• Posted Speed

• NHS

• NFC

Also include a typical cross section drawing of the existing bridge or

culvert.

5. Field Site Review Findings

This section will include, at a minimum, discussion of the following areas:

a. Site observations and issues, i.e., geometrics, maintenance of traffic,

utilities, scour, signs, vertical clearance, etc. In case of the situation

where no site issues that would impact the rehabilitation of the structure

were identified, a statement will be made that all areas were investigated

and no issues were found. Also include the roadway and/or interchange

type, watercourse characteristics, traffic observations, etc.

b. Overall assessment of the condition of the bridge or culvert including

an evaluation of the beam condition taken during the site review.

c. Testing results and implications to the repair options. If no testing was

performed, this will be stated in the report.

6. Condition

a. Deck (surface, soffit, joints, sidewalk, and railing)

b. Superstructure (beams, diaphragms/cross frames, paint, bearings, pin

and hangar)

c. Substructure (abutments, wingwalls, piers, slope protection, scour)

d. Culvert

e. Approaches

7. NBI Ratings

This section will display the ratings of the major NBI elements and minor

elements rated in poor condition and would also provide recommended updates

to the Bridge Safety Inspection Report, SI&A and Work Recommendations

with justification for the change.

8. Work Description

24 Final Posted Scope: 4/22/2019

This section describes the proposed work and explains why it was selected over

the other options analyzed. A proposed bridge or culvert cross section will also

be provided if different from existing.

9. Non-Motorized Needs

This section will address any observed or known non-motorized needs at the

site and discuss options for addressing the needs.

10. Aesthetics

This section will include a discussion on proposed aesthetics for the bridge or

culvert.

11. Utilities

This section will discuss the observed and known utilities that are in the area

and explain the impacts to those utilities due to construction

12. Real Estate

This section will discuss any real estate concerns or needs based on the

recommended fix.

13. Preliminary Maintaining Traffic Concept

This section will include any known traffic restrictions and a proposed

maintaining traffic concept.

14. Federal Aviation Administration (FAA)

This section will address any FAA permit needs based on the FAA Notice

Criteria Tool.

15. Innovative Bridge Construction/Accelerated Bridge Construction (ABC)

This section will provide recommendations for innovative contracting methods,

bridge construction activities or emerging technologies, or accelerated bridge

construction with a justification and discussion of cost implications.

16. Bridge Repair Options

This section will include a discussion of the rehabilitation options, as described

in Sections Scoping Checklist and Determining Repair Options. For each

option evaluated, a discussion of the necessary improvements and the

25 Final Posted Scope: 4/22/2019

associated costs (initial construction costs) will be included. The report must

discuss and state the reasoning and judgment for selection of the recommended

option. This discussion will also include the reasoning for the elimination of

all other options, as appropriate.

A table summarizing the initial construction cost for each of the options

considered will be included in this section for ease of comparison.

17. Summary with Repair Recommendation

This section will state the recommended course of action for the bridge and the

factors used in determining this recommendation. This section will also briefly

discuss the effects of postponing the recommended improvements.

18. Maintenance Strategies

This section will state the recommended actions to further extend the life of the

bridge and ensure the safety of the structure before a major repair project

scheduled.

19. Appendix

a. Title sheet with photo

b. Aerial Image

c. General Plan of Site

d. General Plan of Structure

e. Right-of-Way Sheet

f. Rehabilitation Scoping Checklist

g. Field notes and sketches, including sketches of deck deficiencies, beam

end repair areas, substructure repair areas, and widening options

h. Paint calculations

i. Estimate Sheets

j. Photos with captions

k. RFA Report

l. Stream bed cross sections

m. FAA Notice Criteria Tool

n. Underclearance form (MDOT Form 1190)

EQUIPMENT AND SAFETY:

The CONSULTANT will be responsible for providing and operating all necessary inspection

equipment. Some of the items that CONSULTANT will want to include in their proposal are:

26 Final Posted Scope: 4/22/2019

• All safety equipment to comply with MIOSHA requirements. Hard hats, safety glasses,

safety shoes, and safety vests must be worn in the field. Life vests are required while

working in or above water.

• Vehicle equipped with high visibility lighting to transport personnel and inspection

equipment to the site.

• Tools required for inspection such as a ladder, waders, rock pick hammer, tape measure,

lighting, marking paint, etc.

• Global Positioning Device (GPS) to locate bridges.

• Cell phone so the team leader may be contacted during normal working hours.

• Harnesses, tripods, air monitor, air supply, etc. for the proper entry of MIOSHA defined

permit-required confined spaces.

• Chain drag, sounding hammer.

• Bucket truck or aerial lift for access to beam ends, bearings, deck soffit and other elements

during in-depth inspections.

Under Bridge Inspection trucks may be supplied by MDOT. The CONSULTANT will be responsible

for scheduling the equipment and performing their inspections based on availability. The

CONSULTANT will review the bridge(s) in advance of scheduling the equipment to ensure enough

freeboard is available to permit access (minimum 6.5’ required). The Under Bridge Inspection

truck is to be used for structures greater than 45’ in height or bridges crossing water. The Under

Bridge Inspection trucks will not be utilized where a bucket truck or aerial lift can safely provide

access to bridge elements. Upon Notice to Proceed (NTP) contact Chris Zube, MDOT – Reachall

(517) 896-9726, ZubeC@michigan.gov to schedule an Under Bridge Inspection truck.

MAINTENANCE OF TRAFFIC:

Traffic control will be the responsibility of the CONSULTANT.. Traffic control will follow standard

MDOT procedures. Permits for traffic control and for working in the MDOT Right of Way must

be obtained from the appropriate MDOT Transportation Service Center or Region office prior to

the start of work. Allow ample time for permit issuance. The CONSULTANT will be responsible

for obtaining all permits and notifying the MDOT PM of the time and location of the work.

Required traffic control typicals and lane restrictions are detailed in ATTACHMENT G.

MDOT PROJECT REVIEW ENGINEER- BRIDGE:

27 Final Posted Scope: 4/22/2019

Any questions regarding the Scope of Services for Bridge Scoping may be directed to the MDOT

Project Review Engineer.

James Covey, PE

Southwest Region – Bridge Inspection Engineer

6345 American Ave

Portage, MI 49002

Office: 269-327-4499 ext. 233

Cell: 269-217-2737

E-mail: CoveyJ2@michigan.gov

28 Final Posted Scope: 4/22/2019

ATTACHMENT B

Scoping Report

CS 80024 (80072,80111) – JN 204883EPE

The Preliminary and Final Scoping Reports

The Base, Preliminary, and Final Scoping Reports shall contain the following, and shall be

assembled in the order as listed. Please note report sections.

The scoping report is the complete written description and explanation of the entire project scope,

as well as a comparison as needed between multiple courses of action where relevant.

A unique scope report is to be written and shall follow the format as described below.

The scope report is to be written using complete sentences and sentence structure. In addition,

simple, clear, and concise language is required to ensure that the report is both readable and

understandable.

Also the listed format contains many sections, which may or may not apply to the project.

Sections, which do not apply, may be omitted from the report as directed by the Project Manager.

Information, which has no apparent section, may be placed within a related section, or within a

newly created section. Keep the addition of new sections to a minimum.

Project Description

Provide a general statement regarding the project type, length, and nature of work being proposed

in the scoping of the project. Average length should be no more than one to three sentences.

Project Limits

Establish the projects limits (roadway name, roadway number, project beginning, project ending,

mile points (both Control Section and PR), project length, major cross streets, local municipalities

affected, etc.). List also if this roadway is an NHS route, a non-NHS route, or if it registered as a

National Historic Highway.

Design Speed

List the following information for each of the major roadways within the project limits:

Posted Speed (mph) = _________ Design Speed (mph) = __________

If speeds change within the project limits, list all segments and associated mile points.

Pavement Treatments

Address each pavement treatment for each course of action.

29 Final Posted Scope: 4/22/2019

Cross Section

A brief description of the existing and proposed cross section (pavement type, lane width, curb

and gutter, catch basins, storm sewer location, side slopes, ditch location, setback to existing right

of way line, etc.) for each course of action being proposed as potential scope alternatives. Include

a statement regarding the impact the proposed pavement treatment will have upon existing, or

proposed, curb and gutter. Include a brief statement to establish the presence and location of

existing pedestrian sidewalk, and existing sidewalk ramp terminals at sidewalk street intersections.

Note: At locations of sidewalk street intersections, if not already present, ramp terminals will be

installed.

Discussion of the existing and proposed cross sections through the project length will also address

the existing pavement crown and super elevation, and the impact that the proposed project will

have upon it (to include any potential corrections or recommended adjustments).

Include a statement addressing the existing slopes and ditches, and the impact that the proposed

project will have upon them (include any potential corrections or recommended adjustments).

Vertical Alignment

Address the existing vertical alignment of the roadway and the impact that the proposed project

will have upon it (include any potential corrections or recommended adjustments). The basis of

any correction should be reflective of existing conditions being substandard (i.e. K value too low,

not enough sight distance, etc.).

Horizontal Alignment

Address the existing horizontal alignment of the roadway, and the impact that the proposed project

will have upon it (include any potential corrections or recommended adjustments).

Intersections

Include a brief description of the existing intersections and the impact that the proposed project

will have upon them (include any potential corrections or recommended adjustments). Discuss

alterations based on analysis of the existing geometric conditions and the existing and future

traffic volumes through the intersection. Include any potential economic growth impacts that are

expected by local governmental agencies. Include in the intersection analysis and discussion,

additional recommended geometric improvements, in particular the recommended

countermeasures as identified through the crash analysis, and the impact that these improvements

will have on the proposed project.

Driveways

List the number and type of driveways present within the limits of this project. Include a brief

description of the type of driveways and the impact that the proposed project will have upon them.

Where access management concerns exist, note concerns, and make recommendations (to include

any potential corrections or recommended adjustments or closures).

30 Final Posted Scope: 4/22/2019

Guardrail, Barriers and Attenuators

Discuss the existing guardrail, barriers and attenuators and the impact that the proposed project

will have upon them (include any potential corrections or recommended adjustments). Make note

of locations where culvert extensions and/or slope flattening would be recommended to eliminate

the need for guardrail.

Other Safety Improvements

Address additional recommended geometric improvements, in particular the recommended

countermeasures as identified through the crash analysis, and the impact that these improvements

will have on the proposed project. DO NOT reiterate recommendations from crash analysis

reflected in other portions of the report (i.e. typical section changes, intersection improvements,

etc.).

Bridges

List all existing bridges within the limits of this project in which the roadway crosses over a bridge.

Explain for each bridge how the pavement transition into the bridge deck will be addressed.

Provide lane and shoulder widths on bridges.

List all existing bridges within the limits of this project in which the roadway passes under a bridge.

List the existing under clearance for each bridge; explain how the pavement will be treated below

the bridge; and how the issue of bridge under clearance will be addressed. Provide lane and

shoulder widths under bridges.

Drainage

Address the existing drainage throughout the project length. Include any potential corrections or

recommended adjustments that are required in order to alleviate any existing drainage issues within

the project limits. Note drainage issues that need to be addressed and are not specific to any course

of action being presented to deal with pavement life span.

Environmental Issues

Document existing environmental issues and the impact that the proposed project will have upon

them. Include any potential corrections or recommended adjustments to mitigate environmental

impacts. Make note of potential permit needs.

Maintenance of Traffic

Provide the maintenance of traffic recommendations developed through the process as outlined in

Attachment E.

Right-of-Way Needs

For the roadway in general for each recommended geometric/safety improvement (include the

crash analysis recommended countermeasures, slope flattening recommendations and culvert

extensions), each intersection, each commercial and/or residential driveway, each signal and each

sign; write a brief statement addressing the existing right-of-way, and the impact that the proposed

31 Final Posted Scope: 4/22/2019

project will have upon it (include any potential corrections or recommended adjustments). If

additional right- of- way is required note the type that will be needed (fee take, grading permit,

permit to grade drive, etc.).

Signage Recommendations

Address the existing traffic signs and the impact that the proposed project will have upon them

(include any potential corrections or recommended adjustments). Any modifications or

replacements of overhead sign structures will be included in this discussion.

Utilities

Address the existing utilities present within the roadway right of way and the impact that the

proposed project will have upon them.

Detail Cost Summary

Provide a summary of the estimated construction cost after scoping for each course of action, list

the number of lane miles within the project limits, and a price per lane mile.

Appendix A: Level One Design Criteria Checklists

Provide the Level One Design Criteria Checklists as shown in Attachment

C. Note that there is a checklist for existing and proposed conditions.

Design exceptions will not be allowed and all courses of action being

presented in the scoping reports must have provisions to eliminate any

design exception conditions as determined by the Engineer.

Appendix B: Final Design Criteria

Provide a summary of the design criteria utilized to evaluate and constrain

the scope for each course of action. Use the format provided in Attachment

C.

Appendix C: Stakehold Input Phase

Include comments made at the meeting that solicited stakeholder input.

Provide response to each public comment that states how that comment was

integrated into the project scope, or how the comment was used to affect the

scope in some fashion.

Appendix D: Detail Cost Estimate

Estimates are to be as detailed as possible. They shall be developed using

the most recent MDOT pay items and are to be provided in spreadsheet

format. Individual pay item costs shall be rolled up into a construction cost

estimate.

Appendix E: Detailed Design Hours Estimate

Estimates are to be as detailed as possible, attempt to breakdown hours per

PPMS tasks.

32 Final Posted Scope: 4/22/2019

Appendix F: Crash Analysis Data

Summary of countermeasure recommendation(s) that shall include each

location’s crash pattern and countermeasure individually listed along with

the associated ROW impacts (area and type) and construction cost estimate.

Appendix G: Field Notes & Photographs

Provide digital files of the existing roadway and roadside conditions to

document the needs as identified in the project scope.

Appendix H: Plan Diagrams

Location Map: A location map shall show a map of the project area

showing the roadway name, roadway number, project beginning, project

ending, project length, major cross streets, interchanges and local

municipalities affected. The Location Map shall be presented on a regular

letter size paper (8 ½" x 11")

Typical Cross Sections: Prepare existing typical cross sections and

proposed typical cross sections - generally one per standard cross section

area (i.e. if the road changes from a three lane to a five lane section, a cross

section for the three lane and for the five lane sections will be needed) for

each course of action being presented as potential scope alternates.

The MDOT reviewer, by viewing the typical cross sections, should be able

to understand the existing pavement section, the proposed pavement

section, and all of the work that is expected to implement the project. For

example, if additional right of way will be required, the typical sections

should provide a visual explanation as to why so that the MDOT reviewers

can evaluate options.

Plan Diagrams: Generate plan diagrams that depict and appropriate labels

for the location of existing and proposed roadways, bridges, railroads, cross

roads, edge of pavements, edge of shoulders, curb lines, and drainage

features. A graphics overlay of an aerial image is an example of a desirable

format for a plan diagram.

Maintenance of Traffic Typical Sections and Plan Diagrams:

All maintenance of traffic courses of action are to be detailed with sets of

typical sections and plan diagrams providing information on the concept(s).

Include narrative bullets on each sheet that describe the work occurring

during the construction/traffic stage.

33

ATTACHMENT C

Geometric Design Criteria CS 80024 (80072,80111) – JN 204883EPE

LEVEL ONE DESIGN CRITERIA CHECKLIST

Report conformance for existing and proposed conditions for the FHWA’S level one design

criteria. Calculations supporting these checklists are be provided.

DESIGN CRITERIA

The following example format or another similar format will be utilized to display the design

criteria used to constrain the project scoping process. If additional design criteria are needed to

fully convey the constraints of the design, they may be added to the table.

Project Information Header: Route, Location Control Section, Job Number, AADT, Design Year.

Level One Design Criteria Checklist

Design Criteria (Provide

numerical value for project,

where indicated) Reference

Do the existing conditions meet MDOT

criteria?

Existing Y/N Proposed

1. Design

Speed:

Mainline:

Ramps:

mph

mph

RDM 3.06

Posted

70 mph Posted Y 75 mph Design

2. Lane Width

Mainline:

Ramps:

Auxiliary lanes:

ft

ft

ft

Design Stand.

InterState S.

AASHTO

12 feet

Y 12 Feet

3a. Uncurbed Sections –

Shoulder Width adjacent to:

Design Stand.

InterState S.

AASHTO

9 ft Outside

5 ft Inside

7 ft Outside

TBD

N

N

Y

13 ft Outside

10 ft Inside

7 ft Outside

4 ft Inside

Mainline: 10’

Out

Mainline: 10’ In

Ramps: 7 ft Out

Ramps: 4 ft In

Auxiliary lanes:

ft

ft

ft

3b. Curbed Sections – Curb

Offset:

NA Y

Mainline: ft

34

4. Bridge Clear Roadway

Widths: 10 ft Outside

5 ft Inside

Design Stand.

InterState S.

AASHTO

S13 Lake Street:

12’ Out 10’ In

R04 Lost Dunes:

10’ Out 5.25’ In

S16 Puetz Rd

10’ Out, 5.25’ In

Y

Y

Y

S13 Lake St:

12’ O 10’ In

R04 L. Dunes:

10’ O 5.25’ In

S16 Puetz Rd

10’ O 5.25’ In

5. Structural Capacity HS 20 Design Stand.

InterState S.

AASHTO

S13 Lake Street:

HS25

R04 Lost Dunes:

HS20

S16 Puetz Rd:

HS 20 + Mod

Y

Y

Y

No Change

6. Horizontal Curvature

(minimum Radius)

Rmin=2344 ft

Item 7 below

For listing.

Sta 915+70

R=2292’

N

Check Radii for

WB. File DE

for

70mph R=2292’

7. Super Elevation Rate RDM 3.09.02

1.

Straight L.

5.3%

Straight L .

2.0%

Straight L .

2.1%

R-107

7%

Sta 576+20.65R

R=2865’ e=5.5%

Sta 757+21L

R=11459’ e=2%

Sta 875+70L

R=7689’ e=2%

Sta 915+70

R=2292’ e=5%

Y

Y

N

N

R=2865’e=5%

R=11459’e=2%

R=7689’e=2.1%

R=2292’E=6%

File DE 70mph

8a. Stopping Sight Distance –

Horizontal Curves

R=2000’

MDOT SSD

Rmin=2292’ Y All OK, Clear

to 40’ min.

8b. Stopping Sight Distance –

Vertical Curves

75 mph

K=206 Sag

K=312 Crest

MDOT SSD

GUIDE

561+79C K=313

576+00S K=364

592+00C K=750

630+00C K=2222

649+00S K=722

688+00C K=632

718+00S K=1411

776+00S K=6250

824+00S K=5555

863+00C K=7692

887+00S K=3225

914+80S K=400

936+26C K=379

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Retain Ex.

Retain Ex.

Retain Ex.

Retain Ex.

Retain Ex.

Retain Ex.

Retain Ex.

Retain Ex.

Retain Ex.

Retain Ex.

Retain Ex.

Retain Ex.

Retain Ex

9. Maximum Long. Grades RDM 3.09.02

Retain Ex.

Sta 576+00,

+1.81%

Y

Retain Ex

35

Sta 936+00,

-2.74

Y Retain Ex

10. Through Travel Lane Cross

Slope

RDM 3.09.02

1.5%-2%

1.5% Crown in

Center

No 2% Crown on

Outside Lane

line

11. Vertical Clearances 16’ 0” S14 Livingston

16’ 10”

R06 I&M

24’ 10”

S15 John Beers

16’ 4”

Y

Y

Y

16’ 7”

24’ 7”

16’ 1”

12. Accessibility Criteria for

Handicapped Individuals

NA No Sidewalk

Ramps

13. Ramp Accel/Decl G. D. Guides

Exit 16 WB Off:

Must be extended

Exit 22 WB Off:

Must be extended

N

N

GEO-131

Compliant

GEO-131

Compliant

14. Rollover NA NA NA NA

36

ATTACHMENT D

Monthly Progress Reports

CS 80024 (80072,80111) – JN 204883EPE

MONTHLY PROGRESS REPORTS

The first two pages of this attachment are the necessary layout of the Monthly progress reports

and the last three pages are a completed example.

Control Section 00000

Job Number 00000C

Structure Number S00

Date 00/00/00

MONTHLY PROGRESS REPORT

A. Work accomplished during the previous month.

B. Anticipated work items for the upcoming month.

C. Real or anticipated problems on the project.

D. Update of previously approved detailed project schedule (attached), including

explanations for any delays or changes.

E. Items needed from MDOT.

F. Contact Records for the period.

37

ATTACHMENT E

DEVELOP MAINTAINING TRAFFIC CONCEPT CS 80024 (80072,80111) – JN 204883EPE

1. Scope

This procedure covers the development of a concept to maintain and control traffic during

construction.

2. Work Steps

A. Review the type of construction task(s) included in the project.

B. Review the traffic data and the project site to determine project specific

construction zone traffic requirements. Requirements shall be consistent with the

constraints identified at the Base Report Meeting with the TSC Traffic & Safety

Engineer. Any necessary or recommended exceptions shall be clearly identified

and justification provided.

C. Prepare preliminary written recommendations for maintaining traffic. Included the

following pertinent items:

1) Constraints as identified by the TSC Traffic and Safety Engineer.

2) Method for maintaining traffic. Typical and non-typical areas shall be

addressed. All areas where the pavement widths are narrower than typical

shall be clearly noted and the recommendations for maintaining traffic shall

address these areas.

3) Exceptions to constraints as identified by the TSC Traffic and Safety

Engineer. Justification shall be required for any exceptions.

4) Need for detour, staging and/or flagging operation.

5) Need for temporary widening and/or shoulder upgrading.

6) Time constraints and lane requirements (number and width).

7) Method for maintaining traffic at cross streets.

8) Local considerations (school buses, emergency vehicles, large traffic

generators, etc.).

9) Need for temporary traffic signals (a minimum of two signal heads in view

at all times).

10) Construction zone speed limits.

11) Special events (parades, festivals, etc.).

12) Recommendations for expedited construction for both the entire project and

specific work stages.

D. Prepare maintaining traffic typical sections using the existing and proposed typical

cross sections developed for project work that show traffic lane use and work being

constructed.

E. Submit the written description of traffic stages including a description of the work

to be completed and traffic lane use.

38

F. Receive any items returned by the TSC Traffic and Safety Engineer and/or from

meetings at which maintaining traffic has been discussed, as incomplete or deficient

and make the necessary revisions.

G. Submit the revised recommendations and maintaining traffic typical section with

the Final Scoping Report.

39

ATTACHMENT F

CRASH ANALYSIS REPORTS

CS 80024 (80072, 80111) – JN 204883EPE

Draft and Final Crash Analysis Reports

The Consultants shall provide MDOT with a Crash Analysis Report which shall detail the safety

performance of the project location (includes not only the mainline but all ramps, major and minor

intersections and crossovers within the project limits) and provide detailed graphic depiction of

countermeasures and cost/benefit analysis for crash concentration locations. The Crash Analysis

Report shall at a minimum compare the project location features (mainline, ramps, major

intersections, minor intersections and crossovers) to regional averages, identify crash

concentration locations, examine crash concentration locations for crash patterns and provide

countermeasures for correctable crash patterns. The Consultants shall combine a thorough review

of computer-based crash records with field reviews of the roadways characteristics (geometric and

operational features shall be specifically noted) to identify crash concentration locations. Crash

diagrams shall be provided for the crash concentration locations. The Consultants shall provide a

Draft Crash Analysis Report and upon review and comment by MDOT, the Consultants shall make

any changes identified and submit a Final Crash Analysis Report.

The Consultants shall review and analyze the most recent five years of MDOT crash data. For the

analysis, the Consultants shall stratify the data by location and the crash data shall also be

aggregated by similar roadway segment characteristics. The Consultants shall quarry SEMCOG

to determine regional crash averages which will provide a normative measure of comparison to

aid in the identification of crash concentration locations.

The Consultants shall identify crash concentration locations and determine crash patterns. Based

on the crash patterns identified for each crash concentration location the Consultants shall develop

proposed crash countermeasures. The countermeasures shall be graphically depicted, to scale, with

sufficient detail to determine the countermeasures impact to the existing roadway and the proposed

roadway improvement.

The countermeasures may range from simple sign / marking / signal modifications up through

substantial reconstruction. The Consultants shall present countermeasures stratified into short and

long-term solutions. The Consultants shall provide a construction cost estimate for each

countermeasure using MDOT Pay Items and shall clearly identify any right-of-way impacts a

countermeasure may have. The Consultants shall provide a full cost/benefit analysis for each

countermeasure. The Consultants shall also evaluate the crash impacts on design exceptions

sought.

Develop a Time of Return (TOR) analysis for each countermeasure using the MDOT TOR format

as provided by the MDOT Region Traffic Safety Engineer.

This information shall be included in the appropriate area of the Attachment B.

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ATTACHMENT G

CONSULTANT TRAFFIC CONTROL

CS 80024 (80072,80111) – JN 204883EPE

The following traffic control must be implemented by the Consultant for bridge scoping and

drainage video inspection.

Closure type Traffic Typical

Workzone Tapers Table M0020a I-94 Shoulder Closure, No speed Red. M-40 Flag Control M-40 Center Lane closure and shift M-40 Outside Lane Closure

M0110a M0140a M0231a M0250a

M-40 Interior Lane Closure M-40 3 Lane Closure I-94 Shoulder Closure, Speed Red.

M0350a M0500a M0880a

I-94 Lane Closure M0980a

Traffic Restrictions

1. Lane closures can occur Monday - Thursday 9am to 3pm 2. No devices will be left in place overnight at any location. 3. Inspection of deck bottom of M-40 will require intermittent night

closure of I-94 EB On ramp. The maintenance of traffic array will require a flagging station, two PCMS’s, site lighting, channelizing devices, and other statics signs. The layout details will be issued by Coloma Business Office Traffic and Safety Engineer.

4. One PCMS will be required to be positioned for three days in advance of two public events at the location designated by Coloma Business Office Traffic and Safety Engineer.

Prior to scheduling traffic control to be installed contact Gary Loyola, Coloma Business

Office, Traffic, Safety & Operations Engineer at 269-849-2346 or LoyolaG@michigan.gov to

discuss the traffic control work.

Standard MDOT Traffic Control Typicals are available on the MDOT web site at:

http://mdotcf.state.mi.us/public/tands/plans.cfm

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ATTACHMENT H

Drainage Video Inspection

CS 80024 (80072,80111) – JN 204883EPE

Storm Sewer Video Inspection

Reference files for this task have been posted to the MDOT RFP site under the following folder:

pw:\\HCV591PWISPAA01.ngds.state.mi.us:MDOTProjectWise\Documents\External

Partnerships\RFP\ or this link: RFP

Labeled drainage pipes and drainage structures are shown on a table and annotated old plans

found in this requisition’s folder.

Provide storm sewer pipe video inspection and panoramic images of drainage structures as

indicated in the inventory file. The indicated pipes comprise an approximate sample size of

100% of the storm sewer and small culverts on the project. Panoramic images are required for

25 selected drainage structures. Video inspection of all I-94 and M-40 drainage pipes 48” size

and smaller is required. Physical inspection of culverts over 48” is required. Coordinate with

the project manager excluding video inspection of pipes in the expected interchange

reconstruction zone.

The inspection product pipes and drainage structures must retain the same annotation as the table

and corresponding plan mark up provided.