27TH ANNUALREPORT...DHAVAL SHAH CHIRAG PARIKH SANJAY SHUKLA KRISHNA MEHTA NIREN NAGRI PROF. MANISHA BHAVSAR PROF. PAVAK VYAS PROF. SANDEEP VASANT PROF. HEENA TIMANI ANCHAL AGRAWAL

27TH

ANNUALREPORT(1-4-2015 TO 31-3-2016)

H. L. COLLEGE ALUMNI ASSOCIATION(A LINK BETWEEN THE ALMA MATER AND THE ALUMNI)H. L. College, (Late) Prin. S. V. Desai Road, Navrangpura, Ahmedabad-9.Ph . : 65122083 E-mai l : [email protected] Web : www.hlcaa.org

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H. L. COLLEGE ALUMNI ASSOCIATION 27TH ANNUAL REPORT

GOVERNING COUNCIL

EX-OFFICIO MEMBERSPROF. ( MRS.) H. D. TRIVEDI PROF. G. A. PATHAK

Dr. M. S. KELSHIKAR PROF. PARAG PATEL

PROF. B. V. MEHTA DR. DEVANATH TIRUPATI

PROF. H. R. BHARUCHA PROF. VAIBHAV KADIA

HEMANT SHAH SANDEEP DUGAR

ELECTED MEMBERSSAVAN GODIAWALA RAJESH RAVANI

JAINIL SHAH PAMIL SHAH

RAVI AGARWAL RAJIV SHAH

SEJAL SAHEBA RINKESH SHAH

DEWANG SHAH ASIM PARIKH

SHAPATH SHAH SIDDHARTH SINGH

VIRAL SHAH VIRAG SHAH

CO-OPTED MEMBERSSAMIR SHETH K. D. SHAH

PRAMOD KEDIA YOGESH SHAH

MEHUL SHAH ANIL ARODA

BHAVESH RATHOD SAMARTH PANCHOLI

SACHCHID CHHATBAR RISHIT BHATT

INVITEE MEMBERSB. M. SHAH PRIN. M. T. PATEL

DHAVAL SHAH CHIRAG PARIKH

SANJAY SHUKLA KRISHNA MEHTA

NIREN NAGRI PROF. MANISHA BHAVSAR

PROF. PAVAK VYAS PROF. SANDEEP VASANT

PROF. HEENA TIMANI ANCHAL AGRAWAL

BINA SHAH PRIYANSHA VASHI

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NOTICE

Notice is hereby given to all the members as per Article X of constitution & Rules, that the TwentySeventh Annual General Meeting of the Association will be held in the Auditorium, H. L. College ofCommerce, Navrangpura, Ahmedabad – 380009 on 30th July, 2016, Saturday at 5:30 PM to transactwith or without modification as may be permissible, the following business :

1. To receive, consider and adopt audited Balance Sheet and Income & Expenditure Account forthe year ended on 31st March, 2016 along with the Auditor’s Report and President’s report.

2. To appoint Auditor’s for the year 2016-17.

3. To transact any other business with the permission of the chair.

Place : Ahmedabad Rajesh RavaniDate : 13th July, 2016 Hon. Secretary

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President's Pen

Dear Members,It is my pleasure and privilege to present before you the 27thAnnual Reportof our Association. I must say that the last yearhas been wonderful for the association in every sense. We have been able to welcome as many as 300 new members inthe last financial year. New programs such as The Fitness Party, Abhinaad and Career Counseling Program (along withJITO) were introduced andorganized along with other year round programs likeDandia, Annual meet, Healthcamp, BatchMeet, Blood donation camp, Sports meet etc. All this has been possible because of the untiring efforts of our dynamicgoverning council members and the matching support of our back-office team. Also, the programs wereextremely wellreceived by our members which reflected in their spirited participation.Also, I am happy to share the update that our Silver Jubilee Infrastructure Project is nownearing its completion stage. Thefacilities created through generous contributions from our alumnus include a cafeteria, indoor sports room, dressing roomfor teams, a gymnasium and an elevated pavilion that can accommodate 400 spectators. We look forwardto inauguratingthe project soon and shall communicate the date for the same.

1. CAREER COUNSELING SEMINAR :A Career Counseling Seminar was hosted along with JITO on 07th June, 2015 in the BBA Block. As many as 18eminent experts guided students and parents across range of fields such as Commerce, Science, Arts,Design,Animation, Civil Services etc. More than 300 students and parents attended the seminar. I am thankful to Mr. JainilShah for coordinating the seminar.

2. TEACHER’S DAY :In order to recognize the priceless contribution of our teachers in our lives, we celebrated the teacher’s day on 5 th

September, 2015, by cutting cake with the Principals/Directors and professors of all the institutes.

3. PRIN. S. V. DESAI MEMORIAL LECTURE :The prestigious Prin. S. V. Desai Memorial Lecture was hosted on 6th September, 2015 at the IET Auditorium.Member of Parliament (Lok Sabha) Shri Baijayant Panda delivered the lecture on the topic “Roleof Parliament in thechanging Indian Society”. I am thankful to Mr. Jainil Shah for coordinating the lecture.

4. DANDIA 2015 :As every year, we celebrated Navratri by organizing two wonderful Garba Nights on 17th & 18th October, 2015.Morethan 8,000 youngsters and adults enjoyed to the tunes of live garba music. I am thankful to Mr. RaviAgrawal forcoordinating the event along with the organizing committee members.

5. MOVIE SCREENING :An exclusive screening of the movie “Prem Ratan Dhan Payo” was organized for HLCAA members on 13th

November, 2015 at Wide Angle. I am thankful to Mr. Rajesh Ravani for coordinating the event successfully.6. BATCHMEET OF 1973 HLCC BATCH

A Batch Meet of the graduating batch of 1973 of H L College of Commerce was organized on 29th November, 2015.More than 100 alumni and their spouses relived their golden days spent on HL Campus and indulged innostalgia. Iwould like to acknowledge the efforts of Shri B. M. Shah for organizing the event.

7. “ABHINAAD”A three day long cultural festival called “Abhinaad” was organized by HLCAA from 18th December to 20th December,2015 at the HL Campus. Vikram Hazra, Mirande Shah and Sairam Dave performed on each of the three eveningsand entertained the audience. I acknowledge the support extended by The Sports Club of Gujarat, Association ofPast Xavierites’, Chartered Accountants Association and Jain International Trade Organization. I amthankful to Mr.Jainil Shah, Mr. Rajesh Ravani, Mr. Shapath Shahand Mr. Bhavesh Rathod in coordinating the event.

8. THE FITNESS PARTYAn innovative event called as “The Fitness Party” was organized on 24th January, 2016at the HL Campus. Morethan 300 students and alumni joined in the Sunday Morning event to enjoy fitness workouts like Zumba, Bokwa andAerobics to the tunes of thriving Bollywood Music. I am thankful to Mr. Jainil Shah for coordinatingthe event.

9. CRICKET MATCH :As per traditions a cricket matchwas played on 26th January, 2016between teams of HL CollegeAlumni Associationand Association of Past Xavierites. The match was played at the H L College Cricket ground. I would like toacknowledge the efforts Mr. Mehul Shah and Mr. Shapath Shah in successfully organizing the cricket match.

10. PAINTING COMPETITION :A painting competition was organized on 26th January, 2016 for the children of the members of our association.About 50 children participated in the competition across various age-groups. I would like to acknowledge the effortsof Mr. Sanjay Shukla, in successfully organizing the competition.

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11. PHOTOGRAPHY COMPETITION :

An on the spot photography competition was organized on 26th January, 2016 for our members and students underthe theme of ‘Maaro Desh (My India)’. I would like to acknowledge the efforts of Mr. Jainil Shah, for successfullyorganizing the competition

12. A SUNDAY WITH SPORTS :

On 28th February, 2016 A Sunday with Sports was organized where the members of the association competed ingames of Chess, Carom and table-tennis. I would like to acknowledge theefforts of Mr. Rajiv Shah, for its successfulorganization.

13. ANNUAL DINNER WITH HOUSIE

Annual dinner with the game of housie was organized on 28th February, 2016 for the members of our association.As many as 500 members were seen enjoyingdinner and the game of housie with their family members and collegefriends. I would like to acknowledge the efforts of Mr. Rajesh Ravani for coordinating the event.

14. HEALTH AWARENESS & BLOOD DONATION CAMP :

A Health Awareness & Blood Donation Camp was organized in partnership with the CIMS Hospital and RedCrossSociety on 06th March, 2016 at theH L Campus in BBA Block. More than 300 individuals could takebenefit of differentmedical test facilities. In total, about 1,500 medical tests were conducted and 50 bottles of bloodwere collected. Iwould like to acknowledge the efforts of Mr. Rajiv Shah and Mr. Rajesh Ravani in organizing the camp.

15. MEMBERSHIP :

We are extremely happy to inform you all that this year we have added 304 new members.16. FINANCE :

During the year we had a surplus of Rs. 4,14,071 after providing depreciation of Rs. 12,261.17. ANNUAL GENERAL MEETING :

On 31st August 2015, the 26th Annual General Meeting was held in the H. L. College Auditorium.

ACKNOWLEDGEMENTS:

I acknowledge the followingpersonalities for their active contribution to the activities of theassociation throughout the year.1. Chairperson Prof. Mrs. H. D. Trivedi for being extremely cooperativeand supporting in theactivities of the association.

2. Vice Chairperson Dr. Mona Kelshikar, Vice ChairmanB. V. Mehta, Vice Chairman Dr. Devanath Tirupathiand ViceChairman Prof. Parag Patel for their constant support.

3. Prin. G. A. Pathak and Prin. M. T. Patel for regularly providing us with direction and guidance.4. Shri Hemant Shah, Shri Samir Seth, Shri K. D. Shah and Shri SandeepDugar for constantly motivatingthe governing

council members and coming up with suggestions to make the association function effectively.5. Vice President H. R. Bharucha and Vice President Prof. Vaibhav Kadia who have always been on their toes

whenever the association has required their support.6. I am also very thankful to the Hon. Secretary Mr. Rajesh Ravani, Hon. Jt. Secretary Mr. Jainil Shah and Hon.

Treasurer Mr. Pamil Shah, for their untiring efforts in making the programmes of our association successful.7. Members of the Governing Council for their persistent commitment in taking responsibilities and organizing events

round the year.8. Our back-office team of Mr. Santosh Pandey and Mr. Kanu Chaudhary also deserve a word of acknowledgement

for their hard work.My sincere thanks to our auditors M/s Jain Kedia and Sharma, Chartered Accountants for their assistance and forrendering the honorary services to our association.I am thankful to Shri Pramod Kedia for his continuing guidance.

I express my deepest gratitude to the Ahmedabad Education Society and in particular to Shri B. M. Shah for his valuablesupport and guidance in conducting the activities of our association.

Place : Ahmedabad Savan GodiawalaDate : 13th July, 2016 President

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INDEPENDENT AUDITORS' REPORTTo the members ofH. L. College Alumni Association(Registration Number: F/1841/AHD)Ahmedabad

REPORT ON THE FINANCIAL STATEMENTS:

We have audited the accompanying financial statements of H.L. College Alumni Association havingregistration number F/1841/AHD, which comprise the Balance Sheet as at 31 March 2016, theIncome and Expenditure Account for the year ended, and a summary of significant accountingpolicies and other explanatory information.

MANAGEMENT’S RESPONSIBILTY:

Management of the trust is responsible for keeping regular accounts that facilitate preparation of thefinancial statements that give a true account of the financial position and financial performance oftheTrust in accordance with the requirements of The Bombay Public Trust, Act, 1950 (as applicable toGujarat State) (“the Act”). This responsibility includes the design, implementation and maintenanceofinternal control relevant to the keeping of the accounts that give a true account and are free frommaterial misstatement, whether due to fraud or error.

AUDITORS’ RESPONSIBILITY:

Our responsibility as per Section 34(1) of the Act is to prepare these financial statements and toexpress an opinion on these financial statements based on our audit. We conducted our audit inaccordance with the Standards on Auditing issued by the Institute of Chartered Accountants of India.Those Standards require that we comply with ethical requirements and plan and perform the audit toobtain reasonable assurance about whether the financial statements are free from materialmisstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosuresin the financial statements. The procedures selected depend on the auditor’s judgment, including theassessment of the risks of material misstatement of the financial statements, whether due to fraud orerror In making those risk assessments, the auditor considers internal control relevant to the Trust’spreparation and fair presentation of the financial statements in order to design audit procedures thatareappropriate in the circumstances.Anaudit also includes evaluating the appropriateness ofaccountingpolicies used and the reasonableness of the accounting estimates made by management, as well asevaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basisfor our audit opinion.

OPINION:

In our opinion and to the best of our information and according to the explanations given to us, theBalance Sheet of the Trust for the year ended March 31, 2016 and Income & Expenditure Account forthe year ending on that date are prepared, in all material respects, in accordance with the provisionsof the Act.

REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS:

As required by Rule 19 of the Rules framed under the Act, we report that:

1. The accounts are maintained regularly and in accordance with the provisions of the Act and theRules.

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2. Receipts and disbursements are properly and correctly shown in the accounts.

3. The Cash Balance and Vouchers in the Custody of the Manager on the date of audit are inagreementwith accounts.

4. Books,Deeds,Accounts, Vouchersandotherdocuments andrecords required by uswere producedbefore us.

5. An inventory, certified by the trustees, of the movables of the Trust has been maintained.

6. The Manager/Trustee appeared before us and furnished the necessary information required byus.

7. No Property or Funds of the Trust were applied for any object or purpose other than the objects orpurposes of the Trust.

8. The amount outstanding for more than one year is Rs. Nil and the amount written off is Rs. Nil.

9. There were no building repairs expenses exceeding Rs. 5,000/- as the Trust is not owning anybuilding.

10. No money of the Public Trust has been invested contrary to the provisions of Section 35.

11. No alienation of immovable property has been made contrary to the provisions of section 36 ofthe Act.

For Jain Kedia & SharmaChartered Accountants

FRN : 103920W

Place : Ahmedabad (Ajaykrishna Sharma)Dated : 13th July, 2016 Partner

Membership No. 35075

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THE BOMBAY PUBLIC[SCHEDULE VIII

REGISTRATION

BALANCE SHEET AS AT

FUNDS & LIABILITIES RS. RS.

TRUST FUNDS OR CORPUS :

Balance as per last Balance Sheet 5,464,901

Add : Life Membership fees received 348,000

Add : Donation to Corpus - 5,812,901

OTHER EARMARKED FUNDS:

INFRASTRUCTURE PROJECT FUND

Balance as per Last Balance Sheet 7,208,919

Add: Current Year Corpus Donations received 1,200,000

Project Fund Interest for the year 459,695

8,868,614

Less : Utilised during the year 6,002,000 2,866,614

LIABILITIES :

For Expenses 17,587

INCOME AND EXPENDITURE ACCOUNT :Balance as per Last Balance Sheet 1,802,814

Add : Transfer of Surplus of Income over Expenditure 414,071 2,216,885

TOTAL 10,913,987

Notes forming part of Accounts are annexed

As per our report of even dateFor, Jain Kedia & Sharma

Chartered AccountantsFRN : 103920W

Sd/-(Ajaykrishna Sharma)

(M. No. 35075)Partner

Ahmedabad; 13th July, 2016

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TRUST ACT, 1950[VIDE RULE 17(1)]

NO. F/1841/AHD

31ST MARCH, 2016

PROPERTY AND ASSETS RS. RS.

INVESTMENTS (LONG TERM) :8% RBI Bonds -Unit Trust of India :- Units in Mastergain 92 Scheme 30,000 30,000(Market Value: Rs. 2,59,200)

FIXED ASSETS :Furniture & Fixture : At WDVBalance as per last Balance Sheet 77,678Add : Additions -Less : Depreciation (7,787) 69,891

Computer System : At WDVBalance as per last Balance Sheet 5,156Add: Additions -Less : Depreciation (3,095) 2,061

Office Equipments: At WDVBalance as per last Balance Sheet 5,192Add: Additions 8,000Less: Depreciation (1,379) 11,813

Advances & Other Assets -Advances: OthersTDS Recievable 396,231Momentos held in stock / Gift Voucher in hand - 396,231

Income outstanding: - Interest 95,501- Rent -- Other Income - 95,501

Deposits - Deposit Asset 1,000

CASH AND BANK BALANCE :Cash with Treasurer 2,451FDR with Bank of Baroda 8,108,360FDR with Development credit Bank 500,000Bank of Baroda - Project Savings A/c No. 03420100016818 1,169,236Bank of Baroda - Capital - Savings A/c No. 03420100003618 218,714Bank of Baroda - Revenue - Savings A/c No. 03420100003617 250,074DCB Bank - Revenue - Savings A/c No.03611500000046 58,655 10,307,490

TOTAL 10,913,987

The above Balance Sheet to the best of our belief contains a true accountof the funds and Liabilities and of the Properties and Assets of the Trust

For H. L. College Alumni Association

Sd/- Sd/- Sd/-Savan Godiawala Rajesh Ravani Pamil H. Shah

President Secretary Treasurer

Ahmedabad, 13th July, 2016

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THE BOMBAY PUBLIC TRUST ACT, 1950[SCHEDULE IX [VIDE RULE 17(1)]REGISTRATION NO. F/1841/AHD

INCOME AND EXPENDITURE ACCOUNT FORTHE YEAR ENDED 31ST MARCH, 2016

EXPENDITURE RS. RS. INCOME RS.To Expenditure in respect of properties By RentRates, Taxes, Cesses - By InterestReapir and Maintenance - On Securities /bonds 19,600Salaries - On Incom tax Refund 13,508Other Expences - - On Bank account 8,110To Establishment Expenses On FDR of infrastructure project fund 459,695Accounting Charges 12,500 On FDR 580,134 1,081,047Bank Commission & Charges 714 By DividendComputer Charges 1,850 Dividend (UTI Mutual Fund) 8,400Conveyance expenses 700 By Donation in cash or kindCoomunication expenses 13,600 Domestic: For Infrastructure project fund 1,200,000General / GC Meeting Expenses 12,660 International F.C.R.A. - 1,200,000Locker rent 3,386 Surplus Relating to Programmes onPayment Gateway Charges 1,299 the ObjectsPrinting and Stationery Expenses 74,470 Culture Programme - Receipts 716,000Professional Fees 5,000 Less : Expenses 93,792 622,208Salaries and allowances 123,500 By Income from other sourcesTelephone Expenses 9,753 I.card Income 2,350Website Expenses 4,736 264,168 Kasar vatav 1,000To Remuneration - Nomination fees 1,050To House hold Expenditure - Misc. Income 647 5,047To Legal Expenses -To Audit Fees -To Contribution and Fees-AGM exps 31,516 By Transfer from Reserve -To Amout Written off(a) Bad debts -(b) Loan Scholarship -(c) Irrecoverable rents -(d) Other items (Unusable Old Mementos) 2,475 2,475To Miscellaneous expensesMiscellaneous Expenses 4,496To DepreciationDepreciation on office furniture and equipments 12,261To Amount transferred to reserve ofspecified fundDonation to Infrastructure / Project Fund 1,200,000FDR Interest on Infrastructure project fund 459,695 1,659,695To Expenditure on object of The TrustDeficit relating to programmes on the objects(a) Reigious -(b) Educational - Expenses 196,404

Less : Receipts (76,464) 119,940(c) Medical Relief -(d) Relief of poverty -(e) Other charitable objects:

Fellow Ship Programme - Expenses 878,145Less : Receipts (470,065) 408,080

Total Expenditure 2,502,631To Surplus carried over to Balance Sheet 414,071Total 2,916,702 Total 2,916,702

Notes forming part of Accounts are annexedAs per our report of even dateFor, Jain Kedia & Sharma For H. L. College Alumni AssociationChartered AccountantsFRN: 103920WSd/- Sd/- Sd/- Sd/-(Ajaykrishna Sharma) Savan Godiawala Rajesh Ravani Pamil H. Shah(M. No. 35075) President Secretary TreasurerPartner

Ahmedabad, 13th July, 2016 Ahmedabad, 13th July, 2016

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NOTES FORMING PART OF ACCOUNTS FOR THE YEAR ENDED 31ST MARCH, 2016 :

SIGNIFICANT ACCOUNTING POLICIES :

1. The Association follows the mercantile system of accounting and recognizes income as wellas expenditure on accrual basis.

2. The accounts are prepared on historical cost basis as Going Concern. Accounting Policies notreferred to otherwise are consistent with generally accepted accounting principles.

3. Life Membership Fees are treated as capital receipt and transferred to “Trust Fund or Corpus”.

4. Long Term Investments are stated at cost.

5. All Investments, bank Accounts and FDR with banks are held in the name of Trust,

6. Fixed Assets are stated at cost less depreciation.

7. Depreciation is provided on Written Down value Basis, in the manner prescribed under theIncome-tax Laws @ 10% on Furniture & Fixture, @ 60% on Computer System and OfficeEquipment @ 15%.

8. The interest income of Rs. 4,59,695/- on earmarked investment is taken to earmarkedinfrastructure project fund to be utilized for the purpose of earmarked objects of infrastructureproject.

9. During the year under review, an amount of Rs. 60.02 Lacs has been utilized towardsinfrastructure project located at campus of HLCC.

As per our report of even dateFor, Jain Kedia & Sharma For H. L. College Alumni AssociationChartered AccountantsFRN: 103920WSd/- Sd/- Sd/- Sd/-(Ajaykrishna Sharma) Savan Godiawala Rajesh Ravani Pamil H. Shah(M. No. 35075) President Secretary TreasurerPartner

Ahmedabad, 13th July, 2016 Ahmedabad, 13th July, 2016

H. L. COLLEGE ALUMNI ASSOCIATIONRegd. Office : H. L. College, (Late) Prin. S. V. Desai Road, Navrangpura, Ahmedabad-9.Ph . : 65122083 E-mai l : [email protected] Web : www.hlcaa.org

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27TH ANNUALREPORT...DHAVAL SHAH CHIRAG PARIKH SANJAY SHUKLA KRISHNA MEHTA NIREN NAGRI PROF. MANISHA BHAVSAR PROF. PAVAK VYAS PROF. SANDEEP VASANT PROF. HEENA TIMANI ANCHAL AGRAWAL