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April 20, 2023 © easilyinteractive.com 2006-10 1
The recruitment process
JobadvertisementRe-advertise?
Checkreferences
Selection
CV orapplication
form
Interview(& test)
Personspecification
Jobdescription
Jobanalysis
EmploymentContract
April 20, 2023 © easilyinteractive.com 2006-10 2
The recruitment processtaskSorting exercise for interactive
whiteboards
*
This sorting exercise is available as either an ActivStudio2 or SMART Board flipchart. There is also a definitions sheet to help students. An answer grid can also be filled in on the sheet.
April 20, 2023 © easilyinteractive.com 2006-10 3
The need for effective recruitmentTo make sure that the best person is
chosen for a job, the HRM department must be clear about: what the job entails what qualifications are required to do the
job what rewards are needed to retain and
motivate the worker
*
April 20, 2023 © easilyinteractive.com 2006-10 4
Recruitment
Internal: The business appoints a current employee to a vacancy
External: When an employee is appointed from outside the organisation
*
April 20, 2023 © easilyinteractive.com 2006-10 5
Jobadvertisement
The full recruitment process
Re-advertise?
Checkreferences
Selection
CV orapplication
form
Interview(& test)
Personspecification
Job
description
Job
analysis
EmploymentContract
*
April 20, 2023 © easilyinteractive.com 2006-10 6
The full recruitment process
Jobadvertisement
Re-advertise?
Checkreferences
Selection
CV orapplication
form
Interview(& test)
Personspecification
Job
description
Job
analysis
EmploymentContract
*
April 20, 2023 © easilyinteractive.com 2006-10 7
1. Job analysis
The job is broken down into its component parts in order to identify exactly what the holder is required to do
Enables the business to identify the role and the ideal recruit
*
April 20, 2023 © easilyinteractive.com 2006-10 8
The full recruitment process
*
Jobadvertisement
Re-advertise?
Checkreferences
Selection
CV orapplication
form
Interview(& test)
Personspecification
Job
description
Job
analysis
EmploymentContract
April 20, 2023 © easilyinteractive.com 2006-10 9
2. Job description
Once a business has analysed what a job entails, it is important to draw up a description of the job:
General information Job titleDepartmentJob summary
Job content information Tasks involved and purposeOther dutiesResponsibility (to who and for whom)
Working conditions Hours, holidays etc.
Performance measurement Criteria for measuring performance*
Climate Clothing job description gap fill task
April 20, 2023 © easilyinteractive.com 2006-10 10
The full recruitment process
*
Jobadvertisement
Re-advertise?
Checkreferences
Selection
CV orapplication
form
Interview(& test)
Personspecification
Job
description
Job
analysis
EmploymentContract
April 20, 2023 © easilyinteractive.com 2006-10 11
3. Person specification Person specification: A profile of the type of person
needed to do the job Drawn up from the job analysis and job description Forms the basis for the selection of the most suitable
person to fill the job Typical elements:
Experience and qualifications General intelligence (IQ) Specialised skills – e.g. familiar with ICT Interests Personality Personal circumstances
*
April 20, 2023 © easilyinteractive.com 2006-10 12
The full recruitment process
*
Jobadvertisement
Re-advertise?
Checkreferences
Selection
CV orapplication
form
Interview(& test)
Personspecification
Job
description
Job
analysis
EmploymentContract
April 20, 2023 © easilyinteractive.com 2006-10 13
4. Finding potential applicants
Jobcentres: Provided by the government Usually free for businesses to advertise
Employment agencies: Often specialise in a particular field Charge for their services
Head-hunters: Used to recruit executives – Enticed away from other businesses (golden hello)
Advertising: Usually in the local, national or technical press
Word of mouth: The most common way in which people find out about jobs
*
April 20, 2023 © easilyinteractive.com 2006-10 14
Job advertstask We are going to start the recruitment process for a new sales
assistant at Climate Clothing - an independent fashion retail business situated in a local town
We have recently conducted a job analysis of the role and this has enabled us to write a job description and a person specification
Task Design a display advert for the vacancy that exists at Climate
Clothing The advert will appear in the job pages of the local newspaper
next Wednesday You have a budget of £120 which will buy a 55mm x 70mm
space, but you can design the advert at 110mm x 140mm Use both the job description and the person specification to
ensure that the advert is informative, factually correct and relevant!
Think carefully about what information a good job advert must include
What factors will help to ensure a good response from suitable applicants?*
April 20, 2023 © easilyinteractive.com 2006-10 15
The full recruitment process
*
Jobadvertisement
Re-advertise?
Checkreferences
Selection
CV orapplication
form
Interview(& test)
Personspecification
Job
description
Job
analysis
EmploymentContract
April 20, 2023 © easilyinteractive.com 2006-10 16
5. Application forms, the Curriculum Vitae (CV) and accompanying letter Used as the basis for the interview Curriculum Vitae: A brief account of a
candidate’s education, qualifications, experience and interests Advantages of CVs:
Can highlight things the applicant wishes to emphasise Can be printed many times and sent to numerous
potential employers
Application forms: Standardise the replies from applicants, making it easier to short-list applicants
*
April 20, 2023 © easilyinteractive.com 2006-10 18
CVstaskRead the article from the BBCList your top 5 tips for CV writingCompare your list with
a neighbour Do you agree? Decide on a
combined top 5 tips
*
April 20, 2023 © easilyinteractive.com 2006-10 19
5. Application forms, the Curriculum Vitae (CV) and accompanying letter
Accompanying letter: The applicant explains why she wants the job and is particularly suited to the job The applicant’s chance to show that they
are literate!
It is vital that the letter and CV/application form are well-presented with NO spelling misakes
*
It is vital that the letter and CV/application form are well-presented with NO spelling mistakes
April 20, 2023 © easilyinteractive.com 2006-10 20
Job applicationstask
Fill in the Climate Clothing application form applying for a job as a shop assistant for the summer holidays Include the GCSEs you will be taking as
well as the grades you expect to getWrite an accompanying letter to send
along with the application. This is your opportunity to ‘sell yourself’ Don’t forget to show an interest in clothing!
*
April 20, 2023 © easilyinteractive.com 2006-10 21
The full recruitment process
*
Jobadvertisement
Re-advertise?
Checkreferences
Selection
CV orapplication
form
Interview(& test)
Personspecification
Job
description
Job
analysis
EmploymentContract
April 20, 2023 © easilyinteractive.com 2006-10 22
Selecting for interviewtask
Five candidates have applied for the job but time constraints make it possible to only interview two of them
Use an objective selection procedure to select your interviewees
Write 2 interview questions that are specific to each candidate
Write 4 open questions that you could use in an interview to find out if the candidate has a suitable personality for the job
*
April 20, 2023 © easilyinteractive.com 2006-10 23
6. Interviews
Having received CVs and accompanying letters, the company is in a position to begin the selection process. A short-list of applicants will be selected for interview
An interview is a two-way process: The interviewer wants to find out whether the
applicant would be suitable The interviewee is trying to decide whether the job
and the business is right for him Criticism: Interviewers often make up their
minds within a couple of minutes – sometimes even when the candidate enters the room!
*
April 20, 2023 © easilyinteractive.com 2006-10 24
Testing
Businesses sometimes use aptitude or psychometric tests (tests of mental ability) to try to assess a candidate’s suitability
*
April 20, 2023 © easilyinteractive.com 2006-10 26
Testingtask - psychometric testComplete a psychometric test for
yourselfCompare your profile and those of
candidates A-E with Climate Clothing’s ideal profile
Discuss the usefulness of the test Does it change your opinion about the
candidates?
*
April 20, 2023 © easilyinteractive.com 2006-10 28
The full recruitment process
*
Jobadvertisement
Re-advertise?
Checkreferences
Selection
CV orapplication
form
Interview(& test)
Personspecification
Job
description
Job
analysis
EmploymentContract
April 20, 2023 © easilyinteractive.com 2006-10 29
7. Selection
The best candidate is appointedThe decision makers must be careful to
avoid bias e.g. for a popular but weak internal
candidate over an excellent external one
*
April 20, 2023 © easilyinteractive.com 2006-10 30
The full recruitment process
*
Jobadvertisement
Re-advertise?
Checkreferences
Selection
CV orapplication
form
Interview(& test)
Personspecification
Job
description
Job
analysis
EmploymentContract
April 20, 2023 © easilyinteractive.com 2006-10 31
7. Check references
The employer shouldn’t fail to send off for a reference typically from: a past employer a personal acquaintance a former teacher
These references can be insightful – often for what they don’t say e.g. about reliability – getting homework in
on time!!!
*
April 20, 2023 © easilyinteractive.com 2006-10 32
Check referencestaskWrite a reference for yourself as if it
was from a teacher (who you got on well with!) at your school Remember to format it as a letter
*
April 20, 2023 © easilyinteractive.com 2006-10 33
The full recruitment process
*
Jobadvertisement
Re-advertise?
Checkreferences
Selection
CV orapplication
form
Interview(& test)
Personspecification
Job
description
Job
analysis
EmploymentContract
April 20, 2023 © easilyinteractive.com 2006-10 34
9. Contract of employment
A written document detailing an employee’s terms and conditions of employment
Must be given to the employee within 13 weeks of starting at the firm
*
April 20, 2023 © easilyinteractive.com 2006-10 35
Contract of employmentcontent
Parties to the contract Date of commencement Place of work Salary Hours of work Overtime
Holiday entitlement Sick pay Grievance and disciplinary
procedures Notice periods Employee discounts
The following headings are used by a major High Street retailer in their sales assistants’ employment contracts
*
April 20, 2023 © easilyinteractive.com 2006-10 36
Contract of employmenttask – Climate ClothingDraw up an employment contract for the
new recruit using the headings below Don’t worry too much about trying to write
clever English – keep it straightforward
*
Parties to the contract Date of commencement Place of work Salary Hours of work Overtime
Holiday entitlement Sick pay Grievance and disciplinary
procedures Notice periods Employee discounts