Citibank Custom Reporting System (CCRS) Exporting and

File Management

Aras Toker

Analyst

GSA SmartPay Conference

Citibank Presents:Continue the Revolution

Citibank® Commercial Cards, Government Services

The Ninth Annual GSA SmartPay Conference - Philadelphia, Pennsylvania

The Ninth Annual GSA SmartPay Conference

Citibank Custom Reporting System (CCRS) Exporting and File Management

Aras TokerAugust 21, 2007

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Goals and Objectives

• To gain a better understanding of the process of exporting data from Citibank Custom Reporting System (CCRS) in to Microsoft Excel.

• To increase knowledge of Excel functionality to enhance data interpretation and analysis.

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Agenda

Exporting from CCRS to Excel:

• Navigating the toolbar

• File format options

• Saving exported document

Excel:

• Formatting

• Sorting

• Calculations

• Charting

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What is CCRS?

• Citibank Custom Reporting System (CCRS) is a robust, web-based reporting tool.

• CCRS provides Program Administrators with ability to access, navigate and explore relational data to make key business decisions and conduct program analysis.

• CCRS is an Internet-based tool that does not require installation of additional software.

• CCRS utilizes state-of-the-art data security.

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Key Features and Benefits of CCRS

• Over 650 data elements, including Level III and enhanced folio data, are available to create and customize reports.

• Pre-defined best-in-class report queries are available for the convenience of the client.

• Full ad-hoc reporting is available to enable the client to build their own report with their own selection of data elements, filters and sorting criteria.

• Reports available include Country Spending Report - lists all foreign charges in both US dollars and by foreign currency equivalent.

• Global, regional, and in-country reporting and drill down capability.

• Multi-language capabilities.

CCRS Export Process

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CCRS Toolbar

Export Icon

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CCRS Export Menu

• Flexibility to select format that is most convenient for specific users

• Recommended format:– Whole report– Excel with formatting

• Export headers as text

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Excel with Plain Text Format

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Excel with Formatting

Additional File Format Examples

HTML

CVS

Simple Text

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CCRS Export

Click to Export

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Export Process

• CCRS screen will remain open

• Excel will open in a new window

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Saving Data Post-Export

1) Left click on “File”

2) Left mouse click on “Save As”

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Saving Data Post-Export (cont’d)

3) Select “Folder”to save worksheet in

4) Name the file

5) Click “Save”in the lower right corner

Excel Basics

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Navigating the Excel Toolbar

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Formatting

• Resizing

• “Selecting”

• Font

• Fill color

• Hiding rows

• Freeze pane

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Formatting - Font

Font ColorFont Size

Font Type

Bold

Italics

Underline

Alignment

Spell Check

Fill Color

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Hiding Rows and Freeze Pane

1. Select the row or column directly under or just to the right of the header row you would like frozen

2. Click on the “Window Menu” on the toolbar

3. Scroll down and highlight the “Freeze Panes” line

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Sorting

• Single sort applications• Alphabetical• Numerical

• Dual sort applications

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Steps to Sort

1. Highlight the information you would like sorted, including the headings you would like associated with that data

2. Click on the “Data” menu on the toolbar and select “Sort”3. Determine the criteria by which you would like to sort the data and click “OK”

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Basic Calculations

• Sum

• Average

• Count

• % Change (Year-over-year Growth)= (x2-x1)/x1

Steps to Perform Calculations

1) Select a blank cell 4) Type in function SUM

2) Insert the “equal” sign = 5) Select data range

3) Open parenthesis ( 6) Close parenthesis )

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Overcoming Excel Pain Points

• Page set-up for printing

• Show formulas

• Find Tool

• Normalizing fonts/dates

• Select, copy, cut, and paste using keyboard rather than mouse

• Concatination

• Add page numbers

• Header and footer

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Page Set-Up

1) Click on the “File” menu on the toolbar and Select “Page Set-up”

2) Choose Portrait or Landscape

3) “Fit to” allows you to choose the number of pages you would like to see that data utilize

4) Print, Print Preview, or click OK to go back to normal view

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Concatenation

1) Select a blank cell

2) Enter the = sign

3) Type in CONCATENATE or use the function wizard

4) Open parthenthesis (

5) In Text 1 field, select the first string

6) Click on Text 2 box and select second string

7) Closed parenthesis )

8) Enter or click “OK”

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Find and Replace

1) Select a Column

2) Click “Edit” in the toolbar and select “Replace”

3) In the “Find what”field, type in the values you would like to locate

4) In the “Replace with”field, type in the new values you would like to see

5) Click “Replace” or “Replace All”

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Summary

• Covered the CCRS Export Process

• Reviewed how to save a new document

• Discussed formatting, calculations, and common pain point

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Questions?

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Reminders

• Thank you for attending this session!

• Visit the Citibank Welcome Center– Room 104 A/B, 1st Floor– National Industries for the Blind will have a display of products– Conference Slide Show – come see yourself shine!

• Visit the Citibank Technical Demonstration Center– Room 106 A, 1st Floor

• Please take a moment to complete your GSA survey for this session!

• Citibank party is tonight!– Convention Center, Great Hall, Level 3 at 7:00 PM!

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