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1
Annual Report2012/13 Financial Year
Department of Roads and Public Works
Eastern Cape ProvinceVote 05
ROADS & PUBLIC WORKS
2
TABLE OF CONTENTS1. PART A – GENERAL INFORMATION
DEPARTMENT’S GENERAL INFORMATION....................................................................... 61.1.
LIST OF ABBREVIATIONS/ACRONYMS............................................................................. 71.2.
STRATEGIC OVERVIEW.................................................................................................... 101.3.
1.3.1 Vision.................................................................................................................... 10
1.3.2 Mission.................................................................................................................. 10
1.3.3 Values................................................................................................................... 10
1.3.4 Strategic Outcome Oriented Goals......................................................................... 11
1.4 Legislati ve and Other Mandates..................................................................................... 11
1.4.1 Consti tuti onal mandates....................................................................................... 11
1.4.2 Legislati ve Mandate............................................................................................... 12
1.4.3 Policy Mandate...................................................................................................... 12
1.5 Organisati onal Structure................................................................................................ 13
1.6 Foreword by MEC of the Department.............................................................................. 14
1.7 Report of the Accounti ng Offi cer..................................................................................... 16
2. PART B – PERFORMANCE INFORMATION
2.1 Accounti ng Offi cer’s Statement of Responsibility for Performance Informati on.................... 36
2.2 Auditor General’s Report: Predetermined Objecti ves........................................................... 36
2.3 Overview of Departmental Performance ............................................................................. 48
2.3.1 Service Delivery Environment for the 2012/13 fi nancial year............................................. 48
2.3.2 Service Delivery Improvement Plan...................................................................................51
2.3.3 Organisati onal Environment for the 2012/13 fi nancial year............................................... 51
2.3.4 Key Policy Developments and Legislati ve changes............................................................. 54
2.4 Strategic Outcome Oriented Goals....................................................................................... 54
Performance Informati on
2.5 Performance Informati on by Programme.............................................................................60
2.5.1 Descripti on of each Programme........................................................................................60
2.5.2 Performance Indicators.....................................................................................................64
PROGRAMME 1: ADMINISTRATION........................................................................................... 64
PROGRAMME 2: PUBLIC WORKS................................................................................................76
3
PROGRAMME 3: ROAD INFRASTRUCTURE................................................................................. 81
PROGRAMME 4: COMMUNITY BASED PUBLIC WORKS PROGRAMME........................................ 83
2.5.3 Changes to planned targets.............................................................................................. 88
2.5.4 Linking performance with budgets................................................................................... 89
2.6 Summary of fi nancial informati on....................................................................................... 89
2.6.1 Departmental Receipts..................................................................................................... 89
2.6.2 Programme Expenditure................................................................................................... 90
2.6.3 Transfer Payments (excluding public enti ti es).................................................................... 90
2.6.4 Public Enti ti es.................................................................................................................. 90
2.6.5 Conditi onal grants and earmarked funds paid................................................................... 90
2.6.6 Donor Funds..................................................................................................................... 92
2.6.7 Capital Investment, Maintenance and Asset Management plan........................................ 92
3. PART C: GOVERNANCE
REPORT OF THE AUDIT COMMITTEE.......................................................................................... 102
SECTION 5: ANNUAL FINANCIAL STATEMENTS............................................................................105
4. PART D: HUMAN RESOURCE MANAGEMENT
POLICY DEVELOPMENT.............................................................................................................. 164
HR OVERSIGHT...........................................................................................................................167
PART A - GENERAL INFORMATION
6
PART A – GENERAL INFORMATION1.1 DEPARTMENT’S GENERAL INFORMATION
NAME OF THE DEPARTMENT:
Department of Roads and Public Works – Eastern Cape Province
PHYSICAL ADDRESS OF THE DEPARTMENT:
Qhasana Building
Independence Avenue
Bhisho, 5605
POSTAL ADDRESS OF THE DEPARTMENT:
Private Bag X0022
Bhisho, 5605
Contact Telephone Number: 040 602 4256 (Head of Department)
Call Centre: 0800 864 951
Fax: (040) 602 4001
E-mail Address: [email protected]: www.ecdpw.gov.za
7
1.2 List of Abbreviati ons / AcronymsAcronymsAG Auditor GeneralAIDS Acquired Immunodefi ciency SyndromeAPTCoD Accelerated Professionals and Trade Competence DevelopmentASGISA Accelerated Shared Growth Initi ati ve of South AfricaBAC Bid Adjudicati on Committ eeBEE Black Economic EmpowermentBBBEE Broad-Based Black Economic EmpowermentCE Civil EngineeringCIDB Constructi on Industry Development BoardCIDP Constructi on Industry Development ProgrammeC-AMP Custodian- Asset Management PlanCPMU Centralised Programme Management UnitDRE District Roads Engineer EC Eastern CapeEDMS Electronic Document Management SystemEEP Employment Equity PlanEPWP Expanded Public Works ProgrammeEPWP MIS- Expanded Public Works Programme Management Informati on SystemFTE Full Time EquivalentGB General BuildingGIAMA Government Immovable Assets Management ActHIV Human Immunodefi ciency VirusHO Head Offi ceHoD Head of the DepartmentHRD Human Resource DevelopmentHR Human ResourceIDIP Infrastructure Delivery Improvement PlanIKM Innovati on and Knowledge ManagementIMST Informati on Management System and TechnologyIPIP Infrastructure Programme Implementati on PlanIT Informati on TechnologyKM Kilometre
MEC Member of the Executi ve Council
MTEF Medium-Term Expenditure Framework
NCDP Nati onal Contractor Development Program
NDPW Nati onal Department of Public Works
NYS Nati onal Youth Services
PDI Previously Disadvantaged Individuals
PGDP Provincial Growth Development Plan
PLWD People Living with Disability
PMDS Performance Management and Development Systems
PPP Public – Private - Partnership
PSLDC Provincial State Land Disposal Committ ee
SANRAL South African Nati onal Roads Agency Limited
SAPS South African Police Services
SDIP Service delivery Improvement Plan
SDIX Service Delivery Index
SEA Service Excellent Awards
SG Surveyor General
SLA Service Level Agreement
SMME Small-Medium Micro Enterprise
SMS Senior Management Services
SONA State of the Nati on Address
SOPA State of the Province Address
TB Tuberculosis
U-AMP User – Asset Management Plan
VPNC Virtual Private Network Consorti um
8
Submission by the Executi ve Authority to the Legislature
Honourable Speaker
I have the honour of submitti ng the 2012/13 Annual Report of the Department of Roads and Public Works in terms of Secti on 40(1) (d) of the Public Finance Management Act, 1999.
Ms Thandiswa Marawu MEC: Department of Roads and Public Works
9
Submission of the annual report to the executi ve authority
It is with great pleasure that I present this Annual Report of the Department of Public Works for the year ended 31 March 2013.
J MlawuHead of DepartmentJ MlawuJ MlawuHead of Department
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1.3 STRATEGIC OVERVIEW1.3.1 Vision
Leaders in the provision of high quality roads and buildings infrastructure
1.3.2 MissionA custodian of provincial government immovable assets and a provider of sustainable infrastructure resulti ng in socio-economic reforms, sector transformati on and development
1.3.3 ValuesVALUES
Batho Pele Principles* Employee Diversity Service Excellence
We will strive to prioriti ze people fi rst in the delivery of services
We will, at all ti mes, promote and exploit the benefi ts presented by our diverse workforce
We will, at all ti mes, not just meet but exceed excellence.
*Batho Pele Principles
Consultati on: Citi zens should be consulted about the level and quality of the public services they • receive, and wherever possible, should be given a choice about the services that are off ered;
Service standards: Citi zens should be told what level and quality of public services they will receive so • that they are aware of what to expect;
Access: All citi zens should have equal access to the services to which they are enti tled;•
Courtesy: Citi zens should be treated with courtesy and considerati on;•
Informati on: Citi zens should be given full, accurate and up-to-date informati on about the public services • they are enti tled to receive;
Openness and transparency: Citi zens should be told how nati onal and provincial departments are run, • how much they cost, and who is in charge;
Redress: If the promised standard of service is not delivered, citi zens should be off ered an apology, a • full explanati on and a speedy and eff ecti ve remedy; and when complaints are made citi zens should receive a sympatheti c, positi ve response; and
Value-for-money: Public services should be provided economically and effi ciently in order to give • citi zens the possible value for money
11
1.3.4 Strategic Outcome Oriented GoalsStrategic Goal 1 To promote sound corporate governanceGoal Statement To provide conti nuous sound leadership in strategic and operati onal planning as well as
monitoring & evaluati on of the departmentJusti fi cati on Ensure full implementati on of government’s Programme of Acti on.Links SONA, SOPA, Policy and Budget SpeechStrategic Goal 2 To improve management systems in order to off er effi cient and eff ecti ve services to client
departments and the public.Goal Statement To monitor the annual audit plans and conti nually improve management systems, policies
and procedures by 2014Justi fi cati on Reduce organisati onal risks and ensuring that resources are eff ecti vely uti lisedLinks PFMA, Treasury Regulati onsStrategic Goal 3 To lead transformati on and development in the constructi on and property industriesGoal Statement To ensure that 60% of departmental expenditure on infrastructure is procured through
broad based black economic empowerment by 2014.Justi fi cati on To bridge the equality gap and ensure the redistributi on of economic opportuniti es to the
historically disadvantaged individuals and groups.Links Preferenti al Procurement Act, BBBEE Act, PPP, Strategic Goal 4 To reduce poverty and unemploymentGoal Statement To create 250 000 sustainable job opportuniti es by 2014.Justi fi cati on To improve quality of life and enhance the skills levels of the people of the Eastern Cape by
creati ng sustainable work opportuniti es.Links PGDP, Government Programme of Acti on, Skills Development Act,Strategic Goal 5 To ensure eff ecti ve management of immovable and movable provincial assets.Goal Statement To ensure full implementati on of GIAMA by 2014.Justi fi cati on To enhance the management of provincial assets under the custodianship of the
department.Links GIAMA, PFMA
1.4 Legislati ve and Other Mandates1.4.1 Consti tuti onal mandates
Source Directi ves in terms of the DRPWConsti tuti on of
the Republic Of
South Africa
Part A of schedule 4 of the Consti tuti on states that Public Works has a responsibility only in respect of the needs of the provincial departments in the discharge of their responsibiliti es to administer functi ons especially assigned to them in terms of the Consti tuti on or any other law.
Part A of schedule 5, which deals with the “Functi onal Areas of Exclusive Provincial Legislati ve Competence”, lists the Provincial Roads and Traffi c as one of the competences allocated to Provinces.
12
1.4.2 Legislati ve mandatesLegislati ve Source Components of the mandate
Eastern Cape State Land Disposal Act, Act 7 of 2007
Custodian of immovable assets owned by the E C Provincial Government
Government Immovable Asset Act 19 of 2007Government Immovable Asset Management, Act 19 of 2007
Providers of accommodati on so that provincial departments can functi on eff ecti vely ( offi ces, warehouses, schools, clinics, hospitals etc)
Constructi on Industry Development Board Act Leading sector transformati on and development in the property and constructi on sector
Public Finance Management Act Effi cient and eff ecti ve management of Departmental resources
Eastern Cape Roads Act 2003
Nati onal Road Traffi c Act 1996(Act 93 of 1996)
1.4.3 Policy mandatesExpanded Public Works Programme Framework • and Guidelines.
Accelerated and Shared Growth Initi ati ve – SA • (ASGISA)
Constructi on Industry Supply Chain Management • Framework.
Provincial Growth and Development Plan (PGDP)•
Public sector transformati on• High Impact Priority Projects (HIPPs•
Broad-based Black Economic Empowerment (BBEE • framework).
24 Apex Prioriti es•
Minimum Informati on Security Standards (MISS).• State of the Nati on Address (SONA)•
Performance Management Development System.• State of the Province Address (SOPA) •
Public Works – ‘Towards the 21• st century’ Public Service Anti -corrupti on Strategy•
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1.5 Organisati onal Structure
MEC
Ms T Marawu
Head of Department
Adv. J Mlawu
Chief Financial Offi cer
Mr E Jooste
DDG: Transport Infrastructure
Mr S Booi (Acti ng)
GM: Planning
Mr C McLachlan
GM: Buildings
Mr S. Makhetha
GM: Design
Mr S Booi
GM: Corporate Services
Ms N Mlakalaka (Acti ng)
GM: Constructi on
Vacant
GM: SMU
Mr A Fekisi (Acti ng)
GM: Maintenance
Mr B Jordan
GM: Property Management
Ms Z Chagadama (Acti ng)
SM: Mechanical
Mr M Mafani
GM: EPWP
Mr Q Mageza
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1.6 Foreword by MEC of the Department
This Annual Report will undertake to report on acti viti es of the Department of Roads and Public Works in the 2012/13 fi nancial year while sharing on some of the progress and challenges.
In this fi nancial year, Department of Roads and Public Works was guided by the commitment made by the President of the Republic Jacob G. Zuma and later the Premier of the province Noxolo Kiviet, declaring the year as the year of infrastructure delivery.
The department defi nes itself and its service delivery off ering within four areas of priority which include: Creati on of sustainable decent jobs, Consolidati on of infrastructure delivery, Building internal capacity to improve service delivery, and Implementi ng/promoti ng integrated planning and implementati on of projects. As a result this reporti ng period witnessed a number of changes in the way the department does business and a culture of working diff erently across all programmes of the Department.
To this end, we have succeeded in reducing considerably the use of consultants in the department, in parti cular those contracted to do management functi ons.
The roads constructi on that have been handed over to SANRAL has brought much needed relief into the Roads Infrastructure budget thus allowing us to direct the funds to other roads projects. However we have incurred major setbacks due to unprecedented incidents of fl ood rains which eroded our roads further depleti ng the litt le budget the department had.
We have put in place regulatory mechanisms such as protocols and Service Level Agreements to ensure that intergovernmental relati ons are functi onal and eff ecti ve.
Notwithstanding all those systems in place, the department conti nued to face a myriad of challenges during the fi nancial year such as the disclaimer of opinion by the Auditor General. Aft er receiving these audit fi ndings, the department developed the 2012/13 Audit Interventi on Plan which is monitored by the Audit Interventi on Project Steering Committ ee with a view to discuss and address each individual fi nding of Auditor General.
We have witnessed tremendous improvement on Municipal Finance on our arrears on payment for rates and taxes which we have managed to bring down signifi cantly.
In our buildings programme, we conti nue to convert underuti lized government insti tuti ons like colleges of educati on, and hospitals into ‘one stop shop’ government offi ces in order to bring the services closer to the people.
Regarding the Small Revitalisati on programme, the department has succeeded in elevati ng this programme to be a provincial priority. Inter-departmental collaborati ons are now pivotal to making this programme a success. It is pleasing therefore to highlight that an integrated provincial strategy has now been developed.
15
Service delivery eff orts of the department are strongly supported by our commitment to maintaining sound good corporate governance practi ces. In this regard, the department adopted fraud preventi on strategy, policy and fraud preventi on implementati on plan during the period under review. The policies set down the stance of the Department on fraud and corrupti on and to reinforce existi ng systems, policies, procedures, rules and regulati ons aimed at preventi ng, detecti ng,
reacti ng to and reducing the likelihood of fraud and corrupti on.
We are confi dent that we are making progress in ensuring that the department has a corporate environment that is conducive, which enhances ethical conduct and behaviour in management and the enti re staff compliment.
The department is serious about employing females on Senior Management level, but the process is stalled by the departmental organogram which is yet to be approved by DPSA.
However to indicate my commitment to have more females on Senior Management level, we have placed two females as acti ng General Managers as a temporary interventi on unti l the organogram is approved.
Our Expanded Public Works Programme has been the best performer in the country and has exceeded Nati onal Targets.
The Amathuba Jobs Portal which • has been able to register 42 623 and matched 10 578 jobs seekers.
The EPWP Hlumisa Savings Fund has • now managed to save R35 million that will be used to setup cooperati ves for Household Contractors.
I would like to extend my grati tude to all our partners who have conti nued to provide their unconditi onal support in contributi ng to the service delivery work of the department and, as a result, have made a positi ve and noti ceable contributi on to the improvement of the lives of our people.
In conclusion, the 2012/13 annual report demonstrates that the department has achieved most of its objecti ves planned over the course of the year. Sati sfactory progress is evident towards the achievement of the remaining objecti ves. The department will thus conti nue to explore innovati ve approaches to contribute towards a department that is eff ecti ve, effi cient in the executi on of its mandate.
T MarawuMEC: Roads and Public Works
environment that is conducive, which enhances ethical conduct and behaviour in management and the enti re
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1.7 Report of the Accounti ng Offi cerThe Department presents this report in terms of the Public Finance Management Act and relevant Treasury Regulati ons. This report off ers the Accounti ng Offi cer the opportunity to fully account of the fi nancial acti viti es for the year under review and the results thereof as contained in detail in the Annual Report. The Annual Financial Statements have been prepared in terms of the Guide to the Preparati on of the Annual Financial Statements as issued by Nati onal Treasury.
1.7.1 General review of the state of fi nancial aff airs (including spending trends)For the past two fi nancial years, the departmental expenditure outcome has been pleasing. For the period under review, (2012/13 fi nancial year), expenditure stood at R3.804 billion or 99.9% of the adjusted budget of R3.809 billion. In terms of programmes, the year-end expenditure outcomes are equally pleasing.
The table below provides the expenditure trend per programme.
2012/13 2011/12
Programme Final Appropriati on Actual Expenditure % Spend Final Appropriati on Actual Expenditure R’000 R’000 % R’000 R’000
Programme 1* 424,648 424,648 100.00% 323,201 323,201 Programme 2 1,041,713 1,040,535 99.89% 979,683 959,757 Programme 3 1,949,384 1,945,611 99.81% 1,823,461 1,823,461 Programme 4 392,979 392,978 100.00% 287,221 287,221 Total 3,808,724 3,803,772 99.9% 3,413,566 3,393,640
* This includes a statutory appropriati on of R1.689 millionIn terms of fund source the department has spent 100% of its Equitable Share (ES), 99% of the Provincial Road Maintenance Grant, 100% of the EPWP Incenti ve grant and 99% of the Devoluti on of Property Rates and Taxes Conditi onal Grant. 1.7.2 VirementsDemand for offi ce space from client departments is on the increase (more so as clients departments conti nue to revise their organograms) and rental escalati ons are signifi cantly higher than the infl ati onary increases in the budget for leases. However, there has not been a corresponding increase in allocati ons to the department for leases. This has put tremendous pressure on the budget for leases. Virements were eff ected during the fi nancial year to relieve the cost pressure on leases in programme 2. The virement with respect to Programme 4 was eff ected in order to relieve the cost pressure in the Household Contractor sub-programme. The Household contractors project is the fl agship project of the Department. The virement in Programme 1 was necessary to fund the shortf all in the purchase of computer equipment. These virements were within the legislated 8% threshold and in line with all relevant legislati on and regulati ons governing virements. In my capacity as the Accounti ng Offi cer approved all the virements.
17
Programme Final Appropriati on before year end virements
Actual Expenditure
Variance Virements Final Appropriati on
Virements as % of Budget
R’000 R’000 R’000 R’000 R’000 R’000Programme 1* 417,122 424,648 (7,526) 7,526 424,648 2%Programme 2 988,843 1,040,535 (51,692) 52,870 1,041,713 5%
Programme 3 2,017,231 1,945,611 71,620 (67,847) 1,949,384 3%Programme 4 385,528 392,978 (7,450) 7,451 392,979 2%Total 3,808,724 3,803,772 4,952 - 3,808,724 -
* This includes a statutory appropriati on of R1.689 million
In the period under review, the department did not incur any unauthorised expenditure. However fruitless and wasteful expenditure amounti ng to R400, 000 was incurred in the period under review. This relates mainly to interest charges as a result of late payment of invoices as well as legal costs related to late payment of suppliers by infrastructure client departments. The Department is an infrastructure implementi ng agent for certain infrastructure departments in the province. This entails in certain instances the Department entering into contractual obligati ons with service providers on behalf of these client departments. The budget for these infrastructure projects resides with the client departments who unfortunately take ti me to sett le legiti mate invoices thus att racti ng interest charges as well as legal costs for those suppliers who decide to take the department to court.
The Department conti nues to engage the infrastructure client departments on how best to expedite the payment to service providers. In this regard, the Department of Roads & Public Works introduced and implemented (in consultati on with Provincial Planning & Treasury) the Inter-Departmental Accounti ng (IDA) model in order to improve payment cycles to contractors in the infrastructure client departments.
1.7.3 Important policy decisions and strategic issues facing the department
1.7.3.1 Infrastructure delivery enabling initi ati vesThe fully capacitati on of the Centralized Programme Management Unit (CPMU) in order to among other things enable the Department to unlock the immediate infrastructure delivery bott lenecks including fast-tracking infrastructure spend, monitoring projects performance and reporti ng as well as future planning sti ll remains a number one priority in the Department. In this regard the human resource requirements for the unit have been established and it will require 3 Chief Directors, 9 Directors, 4 Assistant Directors and 4 Administrators. Eff orts are under way to start fi lling these criti cal posts. Financial resources are made available to the CPMU through a Departmental reprioriti zati on. Plans are at an advanced stage to secure offi ce space for the CPMU. .
To achieve high effi ciency levels the work of the CPMU has been structured into four work streams focusing on att ending to diff erent elements of the identi fi ed challenges namely, Expenditure, Planning, Monitoring and Reporti ng. Lessons from this approach will be incorporated into the long term infrastructure delivery improvement programme of the province. Currently, the CPMU will focus its eff orts on the two major infrastructure departments, namely, Health & Educati on.
18
During 2012/13 the Programme Management Unit (PMU) was established with the appointment of a Senior Manager and three managers. The PMU is a centre of experti se that provides organisati onal focus on improving the governance, reporti ng, informati on management and assurance of projects, programs and portf olios. It exists as a management informati on structure, providing reliable and ti meous informati on as well as the assurance to internal and external stakeholders, that what is reported is an accurate refl ecti on of reality. It exists as a supporti ng structure to the business of infrastructure delivery, serving as an integrati ng body for business processes that underpin service delivery.
1.7.3.2 Provision of offi ce accommodati on to client departments
Immense strides have been made towards improving service delivery in the leasehold and property acquisiti on environment. Despite these strides, the Department conti nues to experience challenges in meeti ng the ever increasing demand for offi ce space from clients departments. In order to respond to this challenge, the Department is busy with what is referred to as “Offi ce Park Development Projects” in the following areas:
Nyandeni Offi ce Park in the Nyandeni Municipality. The contract has been awarded and constructi on is • planned for the 2013/2014 fi nancial year.The Mt Ayliff Offi ce Park is currently at evaluati on stage and the constructi on is planned for the 2013/14 • fi nancial year.The Bhisho Offi ce Precinct is a 66000 square metre offi ce park that will house provincial governments • departments. The discussion with Eastern Cape Development Corporati on and other role-players are at an advanced stage. Constructi on of this mega project is planned for commencement during the 2013/14 fi nancial year.
1.7.3.3 Small Town Revitalizati on
Small Town Revitalizati on Programme remains a fl agship project of the Department. A lot of work has already been done in this programme and to date the Bhisho Massacre Memorial has been completed and was launched during commemorati on of the Bhisho massacre. The Bhisho Massacre Contact Centre valued at R22 million is currently under constructi on. The Ceremonial Boulevard phase I is under constructi on.
In the implementati on of the strategy for Integrated Small Towns Revitalisati on, the Department of Roads & Public Works has been selected as the coordinati ng department, whilst the MEC for the Department of Economic Development and Environmental Aff airs and Tourism has been appointed the politi cal champion. Work stream coordinators have been identi fi ed as per the pillars from the strategy.
19
1.7.3.4 Signifi cant events that have taken place during the year
In the period under review, the Department (as part of the initi ati ve to opti mally uti lize the limited resources at its disposal) recalled certain of non-core projects (Training, EPWP reporti ng, In-house maintenance, In-house constructi on support for centralized procurement and Roads Forums) from Coega Development Corporati on. These are now carried out internally within the Department.
In an eff ort to speed up service delivery, on January 5, 2013, the Department made a decision to transfer certain of roads projects (including roads classifi ed as dissaster projects) budgeted at R100 million to South Africa Nati onal Roads Agency Limited (SANRAL). The Eastern Cape has in the past successfully uti lized SANRAL as an implementi ng agent for a number of rehabilitati on and upgrading projects. We enjoy a strong working relati onship with SANRAL and have an existi ng Service Level Agreement in place.
In order to improve payment cycles to contractors in the infrastructure client departments, the Department of Roads & Public Works introduced and implemented (in consultati on with Provincial Planning & Treasury) the Inter-Departmental Accounti ng (IDA) model. This was piloted with the Department of Educati on.
In the period under review, the Department of Roads and Public Works entered into a memorandum of agreement for the “Implementati on of the Accelerated Schools Infrastructure Delivery Initi ati ve” (ASIDI) with the Department of Basic Educati on. ASIDI is an initi ati ve of the Department of Basic Educati on meant to address, eradicate and replace inappropriate structures and to provide schools with basic services such as water, sanitati on and electricity.
The recently refurbished Ex Mary Theresa Hospital Offi ces constructed at the value of R16 million was burnt down. An investi gati on report to determine the cause of the fi re is awaited.
During 2011/12 the department had to respond to a series of devastati ng fl ood events that occurred that caused severe damage of over R 1 billion to the already fragile provincial road network. Work on repairing these damages conti nued into 2012/13 but was dealt a severe setback when further fl ood events occurred in October 2012. Numerous roads were severely eroded and numerous bridges and culverts were damaged or even washed away completely. This additi onal damage was assessed at a further R 236 million bringing the total assessed fl ood damages over the course of two years to a staggering R 1.252 billion. Of the six major fl ood events two were declared as emergencies.
Disaster funding to the value of R499 million over four fi nancial years (2011/12 – 2014/15) was made available by Nati onal Treasury for the November/December 2010 Floods and a further R100 million was made available by Provincial Planning & Treasury in the 2012/13 Financial Year for the October 2012 fl oods at the 2012/13 midyear adjustment.
Given the nature and urgency of the situati on, it was imperati ve that the department att end to these emergencies as soon as possible. Any delays/postponement in att ending to this matt er would have seriously prejudiced the public interest in the province as some of these roads and bridges are the only access roads that the communiti es have in order to access services such as clinics, schools etc. The practi cal implicati on of att ending to the fl ood damages is that certain projects that are in the infrastructure schedule (B4) (voted and gazett ed) were delayed/rescheduled to later dates in order to release resources to fund the emergencies. It is important to note that despite the disaster grant funding and the resources released as a result of this reprioriti zati on, the funding is not adequate to fully fund the repairs.
20
1.7.3.5 Major projects undertaken and / or completed during the year
The Ugie Langeni Phase 3 project was completed.• Cala Convent Refurbishment achieved practi cal completi on in the period under review• Lady Frere Social Cluster (a multi -year project) is 75% complete • Amathole Offi ce Block B completed• Elliotdale offi ces practi cal completi on achieved (SocDev, DoH and DRPW housed here)• Prefabs offi ces for DRPW was completed• Refurbishment of DRE offi ces in Grahamstown complete• CPMU established and has been resourced by technical people and work has commenced.• The Department established a Programme Management Unit to support infrastructure delivery. • Bhisho Memorial upgrade has been completed and launched • Memorial Boulevard has commenced• Memorial Contact Centre valued at R22m has commenced.• 179 448 work opportuniti es created as at 31 March 2013• 503 NYS corps has been recruited and employed• 27 Household Contractor cooperati ves were also created with the view to support them to access • sustainable livelihoods261 learners were trained in the Department’s arti san development programme (APTCoD)•
1.7.3.6 Any other material matt er
No other material fact or circumstances, which may have an eff ect on the interpretati on and fair presentati on of the fi nancial statements is noted.
21
1.7.4 Service rendered by the department
This secti on is covered in detail in secti on … of the Annual Report page ……
1.7.4.1 Tariff Policy
Revenue from the rental of accommodati on
This rental income is derived from two sources: offi cials working for the departments of the Eastern Cape and third parti es. The tariff charged to offi cials is prescribed by the Department of Public Service and Administrati on and third party rental is determined by a conditi on assessment of the property conducted by the Property Management Directorate within the Department.
Revenue from the sale of tender documentsThe Department maintains a tariff register for the sale of documents and this is updated for cost increases on an annual basis.
Exempti ons, discounts or free servicesThere are no exempti ons, discounts or free services.
1.7.4.2 Free Services
One of the mandates of the Department is the provision of accommodati on to client departments in the province. This comprises a combinati on of the provision of owned property and property leased from third parti es (operati ng leases). This is not considered to be a completely free service but is disclosed in the fi nancial statements as a related party transacti on.
1.7.5 Capacity constraints
Budgetary constraints conti nue to signifi cantly aff ect department’s ability to execute its mandate. A new organogram required to give eff ect to the mandate of the new department has been developed and is awaiti ng the approval by DPSA. The delay in the approval of the structure has resulted in the department being unable to appoint staff in key roles. The impact of this is largely felt in the Financial Management Branch which is required to miti gate the risk of control fi ndings, potenti al qualifi cati ons and matt ers of emphasis by the Auditor-General in the current fi nancial year. This new organogram will require additi onal funding. The request for additi onal funding has been submitt ed to Provincial Treasury for considerati on.
Of major concern for infrastructure projects was that during 2012/13 the indicati ve Equitable Share budgets for 2012/13 for the various programmes and in parti cular the Roads programmes were again revised downwards. Added to this Nati onal Treasury introduced a new funding formula for the calculati on of the Provincial Road Management Grant based on network length, conditi on, traffi c volumes and climati c factors. Despite having the second largest provincial network in the country by total length, the Eastern Cape was advised we had lost approx. R 270 million from the initi al indicati ve budget very late in the Financial Year. These two factors required extensive re-planning and reprioriti zati on of projects by the department. This has resulted in projects that were in design and/or tender in 2012/13 for implementati on in 2013/14 having to be postponed and numerous projects and programmes including the fl agship household contractor programme and the vital reseal programme having
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to severely curtail the scope of work planned for 2013/14.There conti nues to be tremendous pressure on the lease budget as the demand for offi ce space from clients departments is on the increase because of upward revisions to their organograms as well as a result of rental escalati ons in respect of properti es rented from third parti es that are signifi cantly higher than the infl ati onary increases in the budget for leases.
The shortage of contractors at the CIDB grades 4 to 9 within the constructi on industry conti nues to remain a concern not only to the Department, but to the province as a whole. Furthermore, the Department’s capacity to infl uence the adopti on of labour intensive methodologies by Public Bodies implementi ng EPWP is constrained by the lack of technical capacity within Community Based Public Works Programme. This has a negati ve impact on the possible maximisati on of work opportuniti es created by the Department and other EPWP implementers.
1.7.5 Uti lizati on of donor funds
No donor funds were received and therefore uti lized in the period under review.
1.7.6 Trading enti ti es and public enti ti es
The department has no trading or public enti ti es in its portf olio nor does it have any listed or unlisted investments or funds.
1.7.7 Organizati ons to whom transfer payments have been made
Transfer payments comprise mainly payments made to municipaliti es under the conditi onal grant for the Devoluti on of Property Rates and Taxes. The total amount transferred was R195.910 million. There are also a number of payments made to employees who have left the service. These payments are categorised as transfers. Please refer to the annexures to the annual statements for further details.
1.7.8 Public Private Partnerships (PPP)
There has been no expenditure incurred in terms of the Public Private Partnership in the period under review. The fi nal feasibility study was completed at the end of 2009/10 fi nancial year and copies of the feasibly reports were handed over to Provincial Planning & Treasury. The unitary payment for the PPP has raised concerns around aff ordability by the Provincial Planning & Treasury and as such the PPP opti on has been put on hold, but has not been de-registered at the Nati onal Treasury PPP Unit.
1.7.9 Corporate Governance Arrangements
1.7.9.1 Risk Management Approach
The Department’s risk management approach informs and directs employees work to gain confi dence on the reliability of risk control strategies and therefore provide assurance risk management processes. Managers and staff at all levels have a responsibility to identi fy, evaluate and manage or report risks, and are equipped to do
23
so by Risk Management Unit.The Department of Roads and Public Works adopted risk management strategy during the year under review, risk management policy and risk management implementati on plan. Risk management unit took a proacti ve approach in making awareness campaigns on risk management strategy and policies to ensure that risk management is incorporated into the language and culture of the department and embedded in the behaviour and mind-set of its employees. Risk management objecti ves were set for the implementati on, communicati on and improvement of risk management within the Department. The process of managing risk is a structured approach for incorporati ng risk management into the daily, broader management process.The Head of Department established Risk Management Committ ee (RMC) during the year under review to exercise certain responsibiliti es, amongst others:
Monitor the development, implementati on and revision of the fraud preventi on strategy• Monitor and review the fraud cases reported and recommend for referral where necessary.• Ensure that the annual risk assessment is ti meously performed• Review the risk strategies• Evaluate the reports of external and Internal Audits•
1.7.9.2 Fraud Preventi on Policies
The department adopted a fraud preventi on strategy, policy and fraud preventi on implementati on plan during the period under review. The policies set down the stance of the Department on fraud and corrupti on and to reinforce existi ng systems, policies, procedures, rules and regulati ons of the department aimed at preventi ng, detecti ng, reacti ng to and reducing the likelihood of fraud and corrupti on.The purpose of the strategy is to prevent and combat fraud and corrupti on through a multi plicity of supporti ng acti ons. The strategy aims to create a culture within the Department of Roads and Public Works which does not tolerate unethical behaviour.Risk management unit implemented its risk management implementati on and fraud preventi on plans. Awareness campaigns on fraud, corrupti on, risk management, confl ict of interest and code of ethics were conducted during the year under review. Confl ict of interest forms were issued to all employees of the department to declare their interest of any form and positi ve responses were received. Gift register is in place and kept in the offi ce of Head of Department.
1.7.9.3 Internal Audit
The Department has an Internal Audit Unit that meets the Internati onal Standards of the Insti tute of Internal Auditors for independence, objecti vity, and due diligence in order to discharge their responsibiliti es regarding the minimizing of the impact of fraud and corrupti on by the Department.
The Internal Audit Unit evaluates the eff ecti veness of deterrence mechanisms, and recommends control improvement to reduce the exposure to fraud. Managers are encouraged to recognise that internal control shortcomings identi fi ed during the course of audits are, in many instances, purely symptoms and that they should strive to identi fy and address the causes of these internal control weaknesses, in additi on to addressing the control weaknesses.Awareness strategies were developed to enhance management’s understanding of the role of Internal Audit
24
Acti vity as contained in its approved Charter.The Internal Audit Acti vity discharged its responsibiliti es and the plans were implemented and control defi ciencies were highlighted to management on a regular basis. The Internal Audit Acti vity’s Chief Audit Executi ve (CAE) received an award from Insti tute of Internal Auditors in Southern African for being the best Internal Auditor in Southern Africa and this demonstrate the eff ecti veness of internal audit acti vity and risk management.Internal Audit has been evaluated by Chairperson of Audit Committ ee and was commended by audit committ ee members for its eff ecti veness and effi ciency in carrying out its work.
1.7.9.4 Audit Committ ee
The audit committ ee adopted its writt en terms of reference, which dealt with its membership, authority and responsibiliti es. The terms of reference are reviewed at least annually to ensure its relevance. The audit committ ee reviewed risk management processes, Internal Audit Acti vity, scope of Auditor-General and management reports submitt ed to it and all the reports were debated during the audit committ ee meeti ngs. The department had fi ve (5) meeti ngs during the year, preceded by Risk Management Committ ee (RMC), including review of annual fi nancial statements meeti ng.Meeti ngs were held between Head of Department (HOD) and Member of Executi ve Council (MEC) and signifi cant issues were raised with them. Separate meeti ngs between Auditor-General and Internal Audit and Risk Management were held during the year under review.The audit committ ee approved all internal audit policies, such as Audit Methodology, Management Control Policy, Internal Audit Charter (IAC), and Internal Audit Coverage Plan. All policy related documents on Risk Management were approved, such as, Risk Management Strategy, Risk Management Policy, Risk Management Implementati on plan, Fraud Preventi on strategy, Fraud Preventi on Policy and Fraud Preventi on Plan.The Member of the Executi ve Council (MEC), Head of Department (HOD), Chief Financial Offi cer (CFO), Chief Audit Executi ve (CAE) and top management of the department formally evaluated the functi oning of the Audit Committ ee of the Department and found to be complying with relevant secti on of PFMA and Treasury Regulati ons.
The audit committ ee of the Department is eff ecti ve in discharging its responsibiliti es.
1.7.9.5 The King Report on Corporate Governance
The King Code refl ects on risk management as an integral part of strategic and operati onal acti viti es. The King Code states “top management is responsible for the total process of risk management, as well as for forming its own opinion on the eff ecti veness of the process.As refl ected above, Head of Department committ ed management of the Department to comply with all relevant Corporate Governance processes. Risk management and internal audit of the department reports at an appropriate level (administrati vely report to the Head of Department and functi onally to the Audit Committ ee).
All governance structures were established, such as Risk Management, Audit Committ ee, and IT Governance
25
Committ ee. All these structures are eff ecti ve in the discharge of their responsibiliti es.
The Head of Department enforced compliance with relevant prescripts through use of internal audit acti vity, risk management and issued relevant circulars and memoranda to offi cials.
1.7.9.6 Code of conduct
The Department has in place a Code of Conduct. Every year, employees at Head Offi ce as well as in the regions are work-shopped on this very important document. During the workshops, booklets containing the Code of conduct are distributed to employees. Through the inducti on programme new employees have also been work-shopped on the Code of conduct.
1.7.10 Safety, health and environmental issues
Recognizing the value and the contributi on our employees make to the functi oning of the Department, the Department of Roads and Public Works is committ ed to ensuring that the health and safety of our employees is the most important focus. In this regard, a Safety, Health and Environment (SHE) Committ ee exists in the Department and meets on a monthly basis to discuss, among other things employee wellness and Occupati onal Health and Safety issues.
Further in terms of Occupati onal Health and Safety the Department is striving towards compliance with our legal obligati ons in respect of the Occupati onal Health and Safety Act and Regulati ons. During 2012/13 the OHS support for the regions conti nued and is intended to conti nue unti l 2014/15. During 2012/13 the departmental template OHS specifi cati ons for Roads and Buildings constructi on has been updated and new template OHS specifi cati ons for small works and maintenance operati ons have been introduced. The number of appointments of OHS agents and compliance by appointed service providers with the Act and Regulati ons, parti cularly on the building side, has improved considerably during the Financial Year.
The Department subscribes to the “Green Building Philosophy” whereby specifi cati ons for new buildings have to adhere to environmental concerns. In this regard, the Department uti lizes constructi on materials that are recommended by the Green Building Society. Windows providing adequate natural light are designed so that there is no need for electric light during the day and energy effi cient light bulbs are recommended for the buildings. Solar geysers are being installed in buildings (such as clinics & schools) in the remote areas of the province for the provision of hot water and to take advantage of the abundant solar energy.
1.7.11 Disconti nued acti viti es/acti viti es to be disconti nued
In the period under review, there were no acti viti es that were disconti nued or a decision taken to disconti nue certain acti viti es.
1.7.12 New/proposed acti viti es There were no new/proposed acti viti es in the period under review
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1.7.13 Asset management In 2012/13 fi nancial year, the Department undertook an exercise in order to ensure that all departmental assets are captured in the Asset Register. This involved conducti ng bi-annual asset verifi cati ons.The Department has not fully complied with the minimum requirements for the Asset Register. However the Department has prioriti zed the following elements of the minimum requirements:
The populati on of Acquisiti on, Identi fi cati on, Accountability, Disposal and Performance fi elds as part of • improving the fi nancial reporti ng ability on assets.
The Accounti ng and other important compliance areas which are forming part of the minimum requirements • will be included in the Asset Register during the end of second quarter (30 September 2013).
With the assistance of the Provincial Treasury, the Department will ensure that all minimum requirements • as set out in the Nati onal Treasury Guidelines are complied with.
The Department has not fully complied with the Asset Management Reforms (AMR) milestones. The Asset Management Reform was introduced in 2005/06 by Nati onal Treasury. The Reform was then rolled out to Provinces with the aim of achieving the following milestones:
Establishment of asset management human resources structures•
Development of asset management policies and procedures•
Implementati on of asset registers complying with minimum requirements•
Electronic asset management system•
Development and implementati on of asset management strategies•
Capacity building and training on asset management•
The department has in the past fi nancial years fully achieved some milestones whilst others were parti ally achieved given the challenges of capacity and budget constraints. The Department has along with the Provincial Treasury targeted the implementati on of electronic asset register system and the development of asset management strategy for the 2013/14 fi nancial year.
The establishment of fully fl edged asset management human resources structure has been prioriti sed but this is subject to the approval of the new organogram. The approval of the new organogram and the recruitment thereof may however aff ect the speed at which the Asset Management Reforms milestones would be achieved.
27
1.7.14 Inventories
All Inventory opening and closing balances, together with movements for the year will be refl ected in the Annexure on Inventory. The total inventories on hand at year-end will be included in the Annexure on Inventory. The value of all inventory on hand amounts to R13, 850,000 (2012: R9, 713,000).
1.7.15 Events aft er the reporti ng date
No signifi cant or material events have occurred aft er the reporti ng date that will impact on the fair presentati on of the annual fi nancial statements.
1.7.16 Informati on on predetermined objecti ves
The department conti nues to implement a number of initi ati ves to improve the quality of reports and, consequently, thus improve the performance informati on environment in its enti rety. The role that has been played by the deployed Performance Informati on Audit personnel at Regions cannot be overemphasized enough; they conti nue to play a pivotal role in the collati on of performance informati on and the accompanying portf olio of evidence.
The department also conti nued with the process of formalizing the collecti on, collati on, verifi cati on and storing of actual performance data in the period under review. These endeavours are designed to guarantee that the monitoring and evaluati on functi on becomes even more pronounced and focuses on ensuring completeness, accuracy and validity of informati on submitt ed and rigorous analysis thereof.
For more on informati on on the predetermined objecti ves see “Accounti ng Offi cer’s Statement of Responsibility for Performance Informati on.”
1.7.17 SCOPA resoluti ons
Although the Department appeared before SCOPA and responded in writi ng to the questi ons/concerns raised by SCOPA in the period under review, no resoluti ons were received.
28
1.7.18 Prior modifi cati ons to audit reports
The Accounti ng Offi cer has put the following mechanisms in place to resolve the matt ers reported by the Auditor General in the previous fi nancial year. The mechanisms are summarized below:
NATURE OF THE FINDING
DEPARTMENT’S RESOLUTION FINANCIAL YEAR IN WHICH IT FIRST AROSE
Irregular Expenditure (R250 million)
The adjustments will be made however the department is in the process of reviewing all the necessary documentati on which will be provided when available. A template was designed with all possible scenarios which may result in irregular expenditure. Template was distributed to regions & head offi ce for populati on and supporti ng documentati on is submitt ed to head offi ce. A review is being done by head offi ce which is sti ll in process.
2012
Commitments understated by R19.8 million
Adjustments to be made. The business process for commitments was followed sourcing items from the quotati ons & contracts registers and ensuring all awards from bid adjudicati on are included.
2012
Provisions refl ected as Rnil in note 30 are understated by R10, 8 million in 2011/12.
Although the Department disagreed with this fi nding that provisions for bad debts are understated due to the comprehensive write off expensed in the current fi nancial year.
The Department is using the Nati onal Treasury toolkit for calculati ng the Provision for Doubtf ul Debt. Although this toolkit is designed for municipaliti es. The principals will remain the same and will provide a sound (“scienti fi c”) basis for calculati ng such provision. The use of the toolkit will signifi cantly reduce the subjecti vity and judgment which is involved in disclosing and auditi ng the provision amount.
The prior year will be adjusted.There was no requirement to examine the full populati on as the Department has opted to use a formula and the fi gures which will be used in the formula were not qualifi ed in the prior year.
2012
Calculati on of performance bonuses provision
The department has opted to use the formula to calculate the provision as allowed by the Preparati on Guide i.e. 1.5% of COE budget. The prior year will be adjusted. There was no requirement to examine the full populati on as the Department has opted to use a formula and the fi gures which will be used in the formula were not qualifi ed in the prior year.
2012
29
NATURE OF THE FINDING
DEPARTMENT’S RESOLUTION FINANCIAL YEAR IN WHICH IT FIRST AROSE
Immovable capital assets were not accounted for at the correct value in the asset register resulti ng in an understatement of R638m.
This fi nding related to Human Sett lements acquisiti on which were included in the initi al submission to the AG and subsequently removed (refer to point below regarding Human Sett lements properti es). The enti re populati on of deeds downloads for the Eastern Cape Province was obtained and reconciled to the immovable asset register to ensure completeness of the asset register.
2012
Immovable capital assets - completed projects were not accounted for in the DRPW asset register.
The necessary adjustment is to be made if required. The register of WIP was examined and all projects which were practi cally complete were added to the immovable asset register.
2012
Immovable capital assets - Human Sett lement Properti es
Agreement has been reached with Provincial Treasury and the CFO of the Department of Human Sett lements that human sett lement properti es will be refl ected in the asset register of the Department of Human Sett lements. This is in terms of The Housing Act 107 of 1997 and The Housing Amendment Act 4 of 2001 which state that the properti es remain in the custody of the Department of Human Sett lements.
2012
30
NATURE OF THE NON-COMPLIANCE DEPARTMENT’S RESOLUTION FINANCIAL YEAR IN WHICH IT FIRST AROSE
The department did not provide the Eastern Cape Provincial Legislature with the strategic plan and annual performance plan at least 7 days prior to the discussion of the department’s budget vote as required by TR 5.2.1
This issue has been recti fi ed for the current fi nancial year
2012
The department did not ensure that the performance management system was eff ecti ve, effi cient and transparent. In additi on, there were not adequate internal controls which describe and represent how the processes of performance planning, monitoring, measurement, review and reporti ng will be conducted, organised and managed as required by secti on 38(1)(a) and (b) of the PFMA
A monitoring and evaluati on framework has been compiled and will be enhanced in terms of the specifi c AG fi ndings
2012
The accounti ng offi cer did not ensure that all expenditure was made in accordance with the purpose of the department’s budget, as required by S39(1)(a) of the PFMA
This is a disputed fi nding additi onal informati on will be forwarded to the AG. If we do not come right, will have to seek PT guidance on the matt er.
2012
The department submitt ed fi nancial statements for auditi ng that were not prepared in all material aspects in accordance with Departmental Financial Reporti ng Framework prescribed by the Nati onal Treasury, and supported by full and proper records as required by secti on 40(a)(a) and (b) of the PFMA. The material misstatements identi fi ed by the AGSA were subsequently corrected, but the uncorrected material misstatements and supporti ng records that could not be provided resulted in the qualifi ed audit opinion
Plan is in place to implement improved monthly reporti ng. Informati on to be provided to Financial Reporti ng earlier to facilitate review and correcti on.
2012
The annual report submitt ed:
- Does not include all required informati on on HR as required by TR 18.3.1(a) and PSR 1/III/J.3- Does not include a statement that assurance was obtained from each enti ty that received a transfer that the enti ty implements eff ecti ve, effi cient and transparent fi nancial management and internal controls, as required by S38(1)(j) of the PFMA and TR 18.3.1(c)- Does not include the audit committ ee’s comments on the quality of in-year management and quarterly reports submitt ed as required by TR 3.1.13 and 18.3.1(g)
The correct informati on to be recorded in the annual report in the next year
2012
Suffi cient appropriate evidence could not be produced for various requirements that should be adhered to for SCM regulati ons. Procurement fi les are incomplete or inaccessible
1. Stage by Stage approach implemented. Each secti on (Specifi cati on, Bid Evaluati on, Bid Adjudicati on and Contract) to be reviewed on a monthly basis by Manager 3. Report on outstanding documentati on to be submitt ed to Senior Manager on a monthly basis.4. Standardize procurement fi les according to checklist
2012
31
NATURE OF THE NON-COMPLIANCE DEPARTMENT’S RESOLUTION FINANCIAL YEAR IN WHICH IT FIRST AROSE
Contracts and quotati ons were awarded to suppliers whose tax matt ers had not been declared by SARS to be in order
1. SARS Verifi cati ons are implemented for all Procurement above the R 30 000 threshold. 2. SARS verifi cati on accompany report
2012
Employees of the department performed remunerati ve work outside their employment without writt en permission from the relevant authority
The controls will be implemented to ensure staff are advised such permission is required
2012
Allegati ons of fraud and other transgressions against offi cials in the SCM system were not investi gated
Preliminary investi gati on will be conducted on all outstanding allegati ons by 31 March 2013
2012
Appropriate acti on was not taken against offi cials for failure to comply with the SCM system and regulati ons
1. Cases for previous fi nancial years and current cases to be investi gated by the Irregular and Fruitless and Wasteful Committ ee. 2. Recommendati on to be submitt ed to Head of Department. 3. Schedule for Irregular Expenditure and Fruitless and Wasteful Expenditure to be updated aft er the investi gati on
2012
Awards were made to suppliers who are prohibited from doing business with the state
1. SARS Verifi cati ons are implemented for all Procurement above the R 30 000 threshold. 2. SARS verifi cati on accompany report
2012
A proper evaluati on of major capital projects was not done prior to a fi nal decision on the project
Not all projects are initi ated internally by the DRPW and some are initi ated by nati onal government or by MEC commitments. P3 held a refocusing event in February 2012 where all projects were moti vated and either placed on hold or fast-tracked.
P3 will review the prior agreements and will agree as the RTM that the projects on the B4 are all the projects for the FY and the outer years and are properly documented and signed off . In additi on, all new contracts will ensure that they have the needs analysis draft ed and placed on the appropriate fi le.
2012
As part of the mechanism to address issues raised by the AG, the Department established a standing committ ee known as the Audit Interventi on Project Committ ee the purpose of which is to review the analysis and monitor progress in addressing the issues raised in the management report.
1.7.19 Exempti ons and deviati ons received from the Nati onal Treasury
No exempti ons or deviati ons have been received from Nati onal Treasury.
32
1.7.20 Interim Financial Statements
The Department submitt ed all the required Interim Financial Statements ti meously. The Interim Financial Statements submitt ed were as follows:
Quarter Ending Submission Date Date Submitt ed
30 June 2012 31 July 2012 31 July 2012
30 September 2012 31 October 2012 31 October 201231 December 2012 31 January 2013 31 January 2013
31 March 2012 30 April 2013 30 April 2013
1.7.21 Other
No other material fact or circumstances, which may have an eff ect on the interpretati on and fair presentati on of the fi nancial statements is noted.
1.7.22 Approval
The Annual Financial Statements set out on pages x to y have been approved by the Accounti ng Offi cer.
________________________Advocate J MlawuHead of Department31 May 2013
________________________Advocate J MlawuHead of Department31 May 2013
33
PART B - PERFORMANCE INFORMATION
36
2. PART B – PERFORMANCE INFORMATION
2.1. Accounti ng Offi cer’s Statement of Responsibility for Performance Informati on
The Department has developed an approach and methodology to managing performance informati on.Since the incepti on of Performance Informati on, the department is conti nuously implementi ng initi ati ves to improve on previous Audit fi ndings. This is all done with the aim to improve the control environment regarding Performance Informati on.The department also conti nued with the processes of formalizing the collecti on, collati on, verifi cati on and storage of actual performance data for previous periods, including the period under review.Good progress in terms of the monitoring and evaluati on functi on is being made, with a strong focus on the completeness, validity and accuracy of informati on gathered for submission.Some of the key initi ati ves of the Performance Informati on functi on include, but not limited to, are the following:
Identi fy performance informati on defi ciencies raised by the AG as well as Internal Audit and taking • correcti ve acti on in this regardAwareness workshops were and are sti ll being conducted to ensure compliance and to improve • collecti ve understanding with regard to the nature and extent of performance Informati on and the auditi ng requirements thereofConstant focus and re-aligning the approach to Performance Informati on Management across all • programmesBuild and verify Portf olio of Evidence for accuracy, validity and completeness• Conduct verifi cati on of Performance Informati on to support reported informati on• Conduct Quality Assurance on Portf olio of Evidence• Assess and where necessary re-defi ne existi ng performance measures to align with underlying source • dataThe introducti on of the Audit Working Paper as a tool to measure and manage Performance • Informati on and the accuracy thereof
Furthermore, intense focus is being applied to consistently improve on previous years’ Audit fi ndings, the ulti mate aim being to gradually getti ng closer to obtaining a clean bill of health from the AG. This can only be achieved through:
Collecti ve eff ort and total buy-in on the part of all staff • A clear understanding of the Performance Indicators and deliverables • A zero tolerance approach to under performance with regard to the collecti ng, capturing, collati ng and • validati on of Performance Informati on
………………………………………………………Head of Department Adv. James Mlawu
………………………………………………………Head of Department Adv. James Mlawu
37
2.2 Auditor General’s Report: Predetermined Objecti ves
105 160,
38
39
105 160
40
60 92
41
42
43
44
45
46
47
48
2.3 Overview of Departmental Performance
2.3.1 Service Delivery Environment
This secti on outlines an overview of the service that the Department renders to the public, challenges encountered in the process and measures to overcome these challenges.
With the Nati onal and Provincial government electi ons looming large in the horizon, the province and the country have experienced a series of violent protests, with the citi zenry clamouring for service delivery that was promised to them in the previous campaign that preceded those electi ons. Our department has also not been spared either; the volati le climate permeati ng all municipaliti es has had a somewhat dreadful impact on the department’s predetermined goals for the fi nancial year.
Two criti cal areas worth menti oning that had a bearing on the department’s ability to render services were fi rstly, in the area of Sterkspruit, in the Senqu Local Municipality (Joe Gqabi Region), where the community at large have been engaged in a long, drawn-out protest that has grounded all government services to a virtual standsti ll. Our departmental offi cials are located in that area; consequently could not access their offi ces and thus were rendered useless for the durati on of the unrest.
The second scenario played itself out in the Mnquma Municipality, where the community including some business people and the taxi associati on were complaining about the conditi on of certain roads in that area. Once again, this unfortunate situati on tended to stall the functi oning of the constructi on units in that area resulti ng in signifi cant delays in the completi on of projects.
All of the challenges highlighted above hampered our eff orts to render services eff ecti vely and effi ciently. They had a desturbing and distracti ng eff ect in pursuit of the department’s mandate. To compound the situati on even further, the Province’s road network was severely damaged by fl oods, during the past few rainy seasons. This natural phenomenon has become a perennial scourge from which there is no conceivable escape route. The fl oods created a major setback in our mission to reduce the backlog that we have been grappling with over the years, which goes far back to the homelands/apartheid era.
With the budget defi cit that the department has been experiencing and that is sti ll going to conti nue for the foreseeable future, the department has had to take a conscious decision, to focus primarily on the maintenance of the existi ng roads network and place the constructi on of new roads in abeyance. The objecti ve is to ensure that the network is traffi cable, and hope that the equitable share that would be allocated to the Province in the forthcoming years would eventually take cognizance of the realiti es on the ground. These realiti es of the Eastern Cape Province having over 80% of gravel roads, that were inherited from the old Ciskei and Transkei homeland dispensati on, ought to sti mulate decisive acti on that would be favourable to the hardest hit Provinces such as ours. Nevertheless, despite the above-menti oned seemingly daunti ng challenges, the department has managed to accomplish some signifi cant milestones, some of which are highlighted hereunder:
49
Under programme 2 Building infrastructure: Educati on Portf olio has worked excepti onally well in the fi nancial year under review, by starti ng 433 constructi on projects overachieving the planned 264 constructi on projects on behalf of client departments. Furthermore 229 projects were completed over the planned 226 on behalf of client departments. On the other hand, Building New Works: Others Portf olio reported having 34 projects under constructi on surpassing the targeted 15.
Property management earmarked 3 000 additi onal properti es and value added informati on authorised for the immovable asset register (LOGICA) and achieved 3 118. A total of 140 property valuati ons were earmarked for the fi nancial year under review and 201 were successfully valuated. Additi onally, 58474,21m2 square metres were procured on behalf of user Departments, surpassing the target of 40 000m2.
In the fi nancial year under review, Roads Infrastructure managed to complete 2 design projects for bridges, over achieving the 1 design that was targeted. 158.6 km of surface roads was rehabilitated (including light rehab/ reseals), surpassing the earmarked 110.6 km, additi onally 126 773m2 of potholes, surface and base repairs were completed which was an impressive achievement over the planned 77 155m2. A total of 2 073 km of road markings was completed over the targeted 1 784 km, and 1 703 km of re-gravelling or patch re-gravel was completed over the earmarked 488 km. 209 202m of side drained maintained, surpassing the target of 112 318m.
Furthermore, there are currently 537 acti ve contractors on the database, which is an achievement considering the targeted 500 acti ve contractors. With regards to the number of new items of plant procured, 15 were earmarked for procurement and 29 were successfully procured.
Our fl agship programme, the Expanded Public Works Programme (EPWP), conti nues to be our beacon of hope in job creati on and poverty alleviati on – with the Household Contractor development programme proving to be a resounding success. Our multi -pronged att empts to provide livelihoods for the designated groups, namely women, youth and people living with disabiliti es are also receiving extensive considerati on. Our Accelerated Professional and Trade Competency Development Programme (APTCoD) and Nati onal Youth Service (NYS) are the principal catalysts for job creati on and youth empowerment. Coupled with these att empts the Expanded Public Works Programmes has provided incenti ve grants to several Municipaliti es for their labour intensive methods in their respecti ve areas.
The Constructi on Industry Development Programme has managed to produce some excepti onal achievements in the fi nancial year under review. The department had targeted to support 6 BEE material building manufacturers and suppliers, and successfully surpassed this target and supported 8. 100 PDIs in the contractor development programme graduated to the next level on the CIDB register –Eastern Cape, thus achieving double the targeted 50 PDIs. Additi onally 279 APTCoD learners were recruited, far exceeding the targeted 100 recruits. With regards to Community Development, work opportuniti es were created for 8 506 household contractors, beati ng the targeted 7 000 work opportuniti es. Additi onally 5 341 women benefi ted from the household contractor programme, surpassing the annual target of 3 850 women, and 3 575 of youth benefi ted from the household contractor programme versus the annual target of 2 800.
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Under Innovati on and Empowerment 831 household contractors were trained in technical skills versus the annual target of 700; 2 512 household contractors received training in life skills, beati ng the targeted 2 400. The NYS programme targeted to contract 500 young people and successfully managed to contract 503 young people. Furthermore 645 young people were successfully trained in the NYS programme versus the targeted 500 young people. 40 NYS learners were prepared for the APTCoD programme over the targeted 25. The Amathuba jobs portal targeted to register 40 000 people and successfully registered 42 623 people in the portal; 10 578 job opportuniti es were matched with relevant skills through the Amathuba jobs portal, achieving more than the 10 000 target.
EPWP targeted to report on 13 043 Full Time Equivalent jobs and impressively reported on 14 161 jobs, EPWP also managed to monitor and report on 3 838 trained EPWP benefi ciaries as opposed to the targeted 3 500 benefi ciaries. 179 448 work opportuniti es were validated and reported provincially, thus achieving more than the targeted 116 958 work opportuniti es. 97 983 youth were employed provincially in Public Works Programmes over the targeted 46 783, moreover 84 846 women were employed provincially in Public Works Programmes versus the target of 64 327.
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2.3.2 Service Delivery Improvement PlanMain services provided and standards
Main services Actual customers
Potenti al customers
Standard of service Actual achievement against standard
Rehabilitate 1. surface roads (including light rehabilitati on /reseals of damaged roads)
Community members, schools and hospitals
Road users We proposed to rehabilitate 110.6km of surface roads in the 2012/13 fi nancial year.
We are pleased to announce that the Department has surpassed the 110.6km target, 158.6km surface roads were rehabilitated during the 2012/13 fi nancial year.
Maintain blade 2. gravel roads to ensure that they are user friendly
Community members, business takeholders and all other road users
We proposed to maintain 39 634km of blade gravel in the 2012/13 f/y.
We managed to maintain
27 908km of blade gravel roads owing to the fl oods which damaged our roads, the focus was therefore on emergence relief on the damages.
Train Expanded 3.
Public Works Programme benefi ciaries in technical and life skills issues, Provincially
Community members
We off ered to train 3 500 benefi ciaries in technical and life skills in 2012/13 fi nancial year.
The Department exceeded the 3 500 target and 3 838 benefi ciaries were trained in technical and life skills during 2012/13 fi nancial year.
Service delivery access strategyAccess strategy Actual achievementIn additi on to Customer Care desk, e-mail, telephone and the Hotline that are in place we envisaged having rural road shows and uti lising Multi - Purpose Contact Centres
We are sti ll committ ed to ensuring suffi cient access to all our services by our clients uti lising all means at our disposal.
Service informati on toolTypes of informati on tool Actual achievementsWe undertook to provide informati on during our Roads Forums at District Municipality level through our Regional Directors and District Roads Engineers, September EPWP month community consultati ve forums at District Mu-nicipality level, Public Service Week, Internal Newslett er (Bazaw’sazi & EPWP Bulleti n), Electronic Noti ce Boards on all Floors, Noti ce Boards and Lift Noti ces, Website Noti ces and e-mail Noti ces, HOD & MEC Consultati ve Sessions, ex-ternal Flyers, Newspaper Adverts and Community Radio Stati ons. We also propose to reach out to people with dis-abiliti es by providing them with informati on suitable for them.
All these channels of communicati on are constantly used by the Department to provide informati on to our clients. However, we have not yet accomplished our plan to pro-vide informati on that will be appropriate for people living with disabiliti es.
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Complaints mechanismComplaints mechanism Actual achievementsIn cases where things go wrong we promised to provide a well-organized Grievance Redress Mechanism by: Desig-nati ng Offi cer as the Welfare/ Grievance Offi cer for each of the Regions/buildings who will coordinate complaints and forward them to relevant Units/Managers for quick response. The list of such offi cials along with their names and telephone numbers (Offi ce and Residence) would be displayed in all service centres.
We rely primarily on the complaints received through the Hotline and the walk through clients, which the Depart-ment always endeavours to respond to expediti ously. The grievance offi cers are not in place yet.
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2.3.3 Organisati onal Environment
The aim of this ‘Overview of the Organisati onal environment’ is to provide a descripti on of any signifi cant developments internal to the department that may have impacted on the department’s ability to deliver on its Strategic Plan and Annual Performance Plan.
The department is vigorously focusing on the strengthening of its internal capacity to deliver on its mandate to the best of its ability. Among many eff orts that have been forti fi ed to put in place control measures as required by all oversight insti tuti ons has been the management of performance informati on. Notwithstanding the fact that this noti on is relati vely new in government, the department is gradually coming to grips with it through its Performance Informati on Audit (PIA) offi cers deployed in the Regions and Head Offi ce, its various templates and workshops and, most importantly, the Audit Interventi on Committ ee meeti ngs that are convened weekly to address all audit queries raised by the Auditor General’s offi ce. Built into those eff orts is a system of constantly evaluati ng the effi cacy of these interventi ons, through follow ups and concomitant supervision.
There is one noteworthy quagmire that involved the department’s own staff members at the Alfred Nzo Region, who were on strike over a long period of ti me during the year under review. Our offi ces were moved from Kokstad in KwaZulu Natal to Mount Ayliff in the Eastern Cape, so the issues of confl ict emanated from the relocati on process. The department has since put in place mechanisms to manage and ulti mately resolve the situati on in that region.
The shrinking fi scus that has been experienced by the department over a number of years has had an impact on the department’s capacity to deliver services equitably to its clients. One of the most persistent challenges emanati ng from this quandary is the department’s powerlessness to fi ll vacant posts as envisaged by the adopti on of the new organogram. The new organogram has not yet been approved and the department conti nues to functi on notwithstanding that.
Here are some of the key noteworthy departmental highlights for the year under review:In terms of the Employment Equity Act (EEA) of 1998, the department appointed two females as Acti ng • General Managers for Corporate Services and Property Management. This was done to miti gate the challenge of having the top echelons of the department being occupied by males only. The department is determined to endeavour to meet the EEA targets henceforth.Cordial relati ons that have been forged with the Audit Committ ee and the Auditor General’s Offi ce to • circumvent any intractable challenges conti nue unabated and will hopefully pay great dividends in the not too distant future.The campaign to root out corrupti on is gradually gaining momentum. The department conti nues to • mobilise the workforce to be vigilant and proacti ve in rooti ng out corrupti on, by reporti ng any corrupt practi ces they have witnessed. Not only does the department embark on a rigorous anti -corrupti on awareness campaign, but it also uses the IPTV screens that are available in some offi ces and next to the lift s on all the fl oors, to beam anti -corrupti on messages. These messages entail tabulati ng all forms of corrupt practi ces workers need to guard against, the screening of the anti -corrupti on Hotline and also
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encourage workers to perceive whistle-blowing as their civil and moral responsibility.Lastly, the organisati on conti nues to employ all mechanisms at its disposal to moti vate its workforce • to perform their functi ons opti mally. These eff orts include, but are not limited to, paying all deserving employees their Performance Management Development System (PMDS) bonuses on ti me and also awarding winning teams certi fi cates and trophies of recogniti on during the department’s Annual Service Excellence Awards ceremony, which, during the year under review, were held on the 24 November 2012 in East London.
2.3.4 Key Policy Developments and Legislati ve changesThis secti on att empts to highlight changes in policy and legislati on that might have impacted in the operati ons of the Department.
During the year under review there have been no key policy and legislati ve developments that have had an impact on the mandate of the Department of Roads and Public Works. The Department is sti ll focused on the pursuance of its mandate as prescribed by law, to the best of its ability, notwithstanding the human and fi nancial challenges that it is confronted with on a regular basis.
2.4 Strategic Outcome Oriented Goals
Strategic Goal 3 – To lead transformati on and development in the constructi on and property industries.
Goal Statement – To ensure that 60% of departmental expenditure on infrastructure is procured through broad based black economic empowerment by 2014.As far as this Strategic Goal is concerned, the Department is sti ll poised to meet its set target of procuring 60% of its infrastructure expenditure through BBBEE by 2014, considering what has been achieved since 2009. First of all, for the fi nancial year 2009/10 the Department’s BBBEE share of the procurement budget was R493 million for Black males and R68 million for women, which consti tutes 60.28% and 8.34%, respecti vely.Secondly, for the 2010/11 fi nancial year, Black males supplied R412million’s worth of goods and services for the Department, whilst Black females’ share stood at R152 million, which amounts to 45.78% and 16.94%, respecti vely. Thirdly, for the 2011/12 fi nancial year the Department procured goods and services worth R858 million, which is 36, 74% from Black males and R302 millions, which amounts to 12.94%, from Black females.Lastly, the 2012/13 fi nancial year saw R855 million of procurement of goods and services going to Black males, whilst Black females got R190 millions of the share in the same year, which translates to 36.16 % and 8.06 % for males and females, respecti vely. In short, over the period between 2009/10 and 2012/13 the Department of Roads and Public Works, Eastern Cape procured 56. 31 % of its goods and services through BBBEE companies, which is not far off the target of 60 % set for 2014.
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Strategic Goal 4 – To reduce poverty and unemployment Goal Statement - To create 250 000 sustainable job opportuniti es by 2014. With regards to this Strategic Goal, the target envisaged in 2009 to create 250 000 jobs by 2014 is sti ll within the Department’s capability, if the track record of the past four years could be used as a benchmark. If we could just provide a synopsis of what has been accomplished thus far, the Department has done extremely well pertaining to the following aspects of creati ng job opportuniti es:
The Household contractor work opportuniti es created over the period of four years of the current • electoral cycle has seen well over 29 000 Households benefi tti ng from the programme.Of the above work opportuniti es, 6 250 belong to women, 4 600 to youth and 260 to people living with • disabiliti esThe Nati onal Youth Service, a relati vely new programme, has managed to contribute over 1000 job • opportuniti es for the youth of the province.In 2011 the Department launched one of its fl agship projects, namely, Amathuba Jobs Portal, whose • primary aim is to register all unemployed youth in the Province and match those with certain needed skills with potenti al employers. Within this short period of ti me, the Department, through the Portal, has managed to match about 10 000 skilled but unemployed people with employment opportuniti es.With regards to the Expanded Public Works Programme’s Coordinati on and Compliance Monitoring, the • Department has thus far managed to report over 55 000 job opportuniti es that have been created within the Department’s own programmes. The Department created over 28 000 job opportuniti es for youth, over 38 000 for women and close to 1 500 for people living with disabiliti es.Over and above that, during the same period, the Department has managed to validate and report • on close to 150 000 job opportuniti es that have been created by all Public Bodies within the enti re Province.It would seem, therefore, that the Department is well on track to succeed on its predetermined target of • amassing 250 000 sustainable job opportuniti es by 2014, if the above stati sti cs is anything to go by.
Strategic Goal 5 - To ensure eff ecti ve management of immovable and movable provincial assets.
Goal Statement - To ensure full implementati on of GIAMA by 2014. Government immovable Asset Management Act, (GIAMA), Act 19 of 2007 was promulgated by the State President in April 2009. The Implementati on plan based on the promulgati on was as follows:
User Departments needed to develop User Asset Management Plans by 01/4/2010• Custodian Departments needed to Develop Custodian Asset Management Plans by 01/04/2011.•
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The Eastern Cape Department of Roads and Public works began the process as follows in 2009 to meet the targets:
Established a Provincial User Forum comprising representati ves from all 13 User Departments (including • Roads and Public Works which assumes a dual status of Custodian and User).The creati on of provincial and regional User Forums that meets quarterly to discuss issues of provincial • interest relati ng to GIAMA implementati on.Facilitated the training of representati ves of User Departments in completi on of User Asset Management • Plans
Accordingly in 2009, all Departments developed an initi al set of Trail User Asset Management Plans. These plans were a rough set of User Asset Management plan that introduced the core GIAMA concepts of acquisiti on, operati on, maintenance and disposal. During the 2010 fi nancial year GIAMA compliant user asset management plans were developed by all Departments and submitt ed to Provincial Treasury. In the 2011 fi nancial year Roads and Public Works developed a GIAMA complaint Custodian Asset Management Plans, one of few Departments to do so nati onally, to Provincial Treasury. Provincial Departments have been submitti ng User Asset Management Plans and Custodian Asset Management plans in accordance with Treasury ti meframes since 2010.
Supporti ng projects to Augment GIAMA have been the following:Development of GIAMA compliant policies on Acquisiti on, Leasing, Disposal Policies in 2009;• GIAMA training Annually since 2009 ;• Roll-out and training on a GIAMA compliant Toolkit for Business Intelligence and Informati on Management • purposes in 2012Development of Business Process for the Leasing, Property Management and Faciliti es Management in • 2012.
The Introducti on of the Infrastructure Delivery Management Systems (IDMS) will also integrate the roles of the Infrastructure Programmes (as an Implementi ng Agent) and the Immovable Asset (as a Custodian) programmes in the future. Capacity in Custodian and User Departments to implement GIAMA is a challenge as the staff and systems are not yet in place. .
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The Department of Roads and Public Works contributes to the 12 Outcomes, parti cularly Outcomes 4, 5 and 6, as follows:
Outcome 4. Create decent employment through inclusive economic growthOutput 1 – Faster and sustainable inclusive growth.Output 2 – More labour absorbing growth
Household Contractor Programme• Output 3 – Youth unemployment reduced
Accelerated Professional and Trade Competencies Development Programme (APTCoD)• Nati onal Youth Service (NYS)•
Output 6 – Improved support to small business and cooperati ves.Property Incubator Programme• Contractor development Programme•
Output 7 – Expansion of EPWP Emerging EPWP Up-scaling projects• Small Town Revitalizati on Programme•
Outcome 5. Develop a skilled and capable workforce to support an inclusive economic growthOutput 1 – Establish a credible insti tuti onal mechanism for skills planningOutput 3 – Increase access to occupati onally-directed programmes in needed areas and thereby expand the availability of intermediate level of skills (with a special focus on arti san skills)Output 4 – Increase access to high level occupati onally-directed programmes in needed areas.Output 5 – Research, development and innovati on in human capital for a growing economy
Human Resource Development• Accelerated Professional and Trade Competencies Development Programme (APTCoD)• NYS• Innovati on and Empowerment•
Below is a summarised version of the Department’s endeavours to contribute to OUTCOMES 4 and 5, which both refer to the creati on of employment and skilled and capable workforce, respecti vely. For more on job creati on eff orts since 2009 see the narrati ve on Strategic Goal no 4 above. The Accelerated Professionals and Trade Competency Development Programme (APTCoD)The Accelerated Professional and Trade Competency Development initi ati ve (APTCoD) was a conscious response of the department to the Accelerated Skills Growth Initi ati ve of South Africa (ASGISA) that was initi ated by the Nati onal government, which was meant to expedite the process of improving skills in the country. This strategy was initi ated to address the shortage of skilled arti sans in the built environment, as it was found that the quality of work in the provision of building infrastructure was of a questi onable standard. This programme allows newly qualifi ed learners from FET schools, having passed the theory aspect of their educati on and specializing in one or more relevant constructi on industry trades are mentored by the offi cials of the Department of Roads and Public Works on the work that is executed on site.
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There is a minimum qualifi cati on requirement for the aspiring parti cipants in this programme. For admission one must have the following trades and qualifi cati ons:
Brick Layers N21. Carpenters N22. Plumbers N23. Painters N24. Electrical N35. Mechanical N36.
To date the programme recruits young people mainly from FET colleges, as it seeks to empower the youth (between age 18 and 35), and the incumbents of the programme are trained in order to be well equipped to qualify for N-level qualifi cati ons. This is a three year programme, meaning that it works in cycles. When the fi rst learners completed their cycle in 2010, others were brought in to start a new cycle. The programme again took in learners in 2008 and 2009 to ensure that there was conti nuity in the programme and to maximize impact in terms of populati on reach. It oft en happens that some of the learners do not pass the trade test when they go for the fi rst ti me, and this means that they stay on the programme unti l they pass; this has seen the number of learners increase from 300 in 2008 to 550 in 2012.
Since 2007, 550 learners have been enrolled into the programme and this is a contributi on towards alleviati on of poverty. When the learners have completed the programme, they have the skills to enter the jobs market and also the ability to kick-start their own enterprises with these skills. What is of more signifi cance is the fact that there are currently 277 learners that have passed the test through the Olifantsfontein Training Centre in their respecti ve categories.
In terms of poverty alleviati on, a sti pend of R2000 is given to the learners, meaning that over the last fi ve years 550 learners have been given a sti mulus to parti cipate in the economy of the country and also have the ability to trade. There are now also 277 learners that have passed the trade test, meaning an escalati on of skilled individuals in the province.Nati onal Youth ServiceThe programme has trained over 1500 young people since 2009 in the following trades: bricklaying, carpentry, electrical, mechanics, painti ng, plumbing, roads constructi on and maintenance, welding and some trained as data capturers for Amathuba Jobs Portal. With the inclusion of the Roads Infrastructure programme, NYS had to diversify in order to accommodate this change. When the learners have completed the NYS programme, they are graduated to the APTCoD programme. NYS is an 18 month programme that includes practi cal work and classroom work. The programme allows the department to have a pool of people to choose from that can do handy work in the department and this also allows the department to minimize on costs as there are people that can do minor works without having to appoint external contractors.The sti pend of R1400 that is received by NYS learners is intended to assist the learners with transportati on costs, from their places of residence to where they have been placed to undertake their training.
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Amathuba Jobs PortalAmathuba Jobs Portal is a web-based portal that was started in 2011 to address the challenge of unemployment and assist in the fi ght against poverty. This programme was brought about to create a link between projects (employment opportuniti es) and the skills (unemployment). The programme registers unemployed individuals, so that they may be accessible to project managers that are seeking relevant skills.
Amathuba Jobs Portal has seen over 42 623 people registered on the programme and nearly 10 578 matched with relevant jobs. In a slow growing economy that has a major challenge of unemployment, a 25% match is an impressive achievement.
In the 6 regions the regional offi ces host an Amathuba offi ce, which is used to register individuals, but in additi on to these there are three other sites in; Maclear, Duncan Village in East London, Ngangelizwe in Mthatha and head offi ce, Bhisho. The programme has now been adopted into the Eastern Cape Job Creati on Strategy.
Outcome 6. Support an effi cient, competi ti ve and responsive economic infrastructure network
Output 3 – To ensure the maintenance and strategic expansion of our ROAD and rail network, and the operati onal effi ciency, capacity and competi ti veness of our sea ports.
Infrastructure Nerve Centre • Alternati ve Surfacing Technologies• Roads infrastructure constructi on•
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PERFORMANCE INFORMATION
2.5 Performance Informati on by Programme2.5.1 Descripti on of each Programme
Administrati on (Programme 1)
The purpose of the programme is to provide support services to core functi ons of the department; this includes the provision of fi nancial and human resources services, the development and implementati on of policy framework. The programme has three sub-programmes:
Offi ce of the MEC•
Management of the Department•
Corporate Support•
The Strategic Objecti ves of the Programme are pitched at Sub-sub-programme level, and they are
Sub-sub-Programme Strategic Objecti veMECs Offi ce• To provide politi cal leadership in the strategic and operati onal planning and •
coordinati on of service delivery with line departments & other spheres of government by 2014.
HODs Offi ce• To establish eff ecti ve and effi cient strategic leadership and administrati ve • guidance to the department.
Communicati ons• To ensure eff ecti ve communicati on, customer interface and strategic • profi ling with internal units, client departments and the general public by 2014.
Special • Programmes Unit
To coordinate, facilitate and monitor the mainstreaming targeti ng 35% • Youth, 35% Women and 2% of Disabled Persons, including Children and Elderly into program planning and implementati on by 2014.
Strategic • Planning And Research
To strengthen planning, service delivery improvement and research • initi ati ves focusing at Head Offi ce, 6 Regions and In House Constructi on Units by 2014.
Service Delivery • Improvement
To strengthen planning, service delivery improvement and research • initi ati ves
Innovati ons • And Knowledge Management
To drive Innovati ons and Knowledge Management for Service delivery • Improvement in the Department
Monitoring & • Evaluati on
To develop and maintain a Monitoring & Evaluati on system to ensure • eff ecti ve monitoring by 2014.
Human Resource • Management
To ensure eff ecti ve implementati on of Human Resource Management • practi ces
Employee • Wellness
To manage and implement integrated Employee Health and Wellness • Programmes in the department
Offi ce Services• To ensure eff ecti ve implementati on of Offi ce Services.• Informati on And • Communicati on Technology
To ensure eff ecti ve Informati on Management, Systems and Technology • (IMST) In support of the organisati onal Strategy
Internal Audit• To provide independent objecti ve assurance and consulti ng acti vity • designed to add valueTo achieve an unqualifi ed audit opinion from the Auditor General annually•
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Risk • Management
To maintain an eff ecti ve risk management system•
Budget Unit • & Financial Management
To ensure the eff ecti ve management of the fi nancial resources allocated to • the Department.
Supply Chain • Management
To ensure provision of effi cient and eff ecti ve Supply Chain Management • processes and systems in line with the government policies and departmental prioriti es
Buildings Infrastructure (Programme 2)The Programme is made up of four Sub-programmes namely:
Building Maintenance• Building New Works – Educati on• Building New Works – Health• Building New Works – Other Portf olio• Security Management• Property Management•
The Strategic Objecti ves of the Programme are pitched at Sub-programme level, and they areSub-programme Strategic Objecti ve
Building • Maintenance
To employ IDIP/IPIP model to improve infrastructure delivery •
Building New Works • – Educati on
To employ IDIP/IPIP model to improve infrastructure delivery •
Building New Works • – Health
To employ IDIP/IPIP model to improve infrastructure delivery •
Building New Works • – Other Portf olio
To employ IDIP/IPIP model to improve infrastructure delivery •
Property • Management
To enhance the provincial immovable asset register•
To provide suitable offi ce accommodati on through the eff ecti ve and • opti mal use of immovable assets
To contribute to socio-economic development through rural and urban • revitalizati on
Security • Management
To provide security services to government properti es, assets and • human lives.
Public Works Programme is mandated to develop, maintain and manage provincial government buildings through its three main secti ons, New Works, Maintenance, Property Management and Security Administrati on. These secti ons act as implementi ng agents for development, maintenance and management of old and new buildings for all government departments.
The Programme has the following three sub-programmes: Offi ce Support (New Works) provides support to both property development and major building • maintenance work on behalf of client departments.Property Management exercise custodian responsibiliti es and to provide accommodati on needs of the • provincial government departments in the most economic, effi cient and eff ecti ve manner.
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Building Maintenance provides maintenance on provincial government buildings in the Province in order • to improve the buildings lifespan and provide a safe working environment.
Transport Infrastructure (Programme 3)The Programme is made up of four Sub-programmes namely:
Programmes Support• Planning• Design• Constructi on• Maintenance• Mechanical•
The Strategic Objecti ves of the Programme are pitched at Sub-programme level, and they are: Sub-programme Strategic Objecti vePlanning• To provide accurate stati sti cs on the conditi on of proclaimed roads.•
Design• To provide road and bridge designs for major transport and related infrastruc-• ture constructi on and maintenance.
Constructi on• To construct, upgrade and rehabilitate provincial proclaimed Roads •
To rehabilitate and construct provincial bridges to ensure longevity• Maintenance• To maintain provincial proclaimed roads creati ng economic empowerment •
opportuniti es and the alleviati on of poverty
To create employment through inclusive economic growth•
• Mechanical To ensure that the yellow fl eet Assets are available, eff ecti vely maintained and • managed for eff ecti ve service delivery
The objecti ve of the programme is to promote accessibility and safe, aff ordable movement of people, goods and services through the delivery and maintenance of transport infrastructure that is sustainable, integrated and environmentally sensiti ve, and which supports and facilitates social and economic growth through socially just, developmental and empowering processes. Roads infrastructure is arranged in the following manner:
Programmes Support facilitates the governance of the programme and att ainment of the programme objecti ves. The project management offi ce provides support to the enti re program in terms of project governance and the operati onal reporti ng of all functi onaliti es regarding the strategic objecti ves of the Department as indicated within the Annual Performance Plan.
Planning provides network planning for proclaimed roads. Design provides road infrastructure designs of provincial proclaimed roads that maximize mobility and accessibility of the Provincial network.
Constructi on: To construct and rehabilitate provincial proclaimed roads creati ng economic empowerment opportuniti es and alleviati on of poverty.
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Maintenance maintains provincial proclaimed roads creati ng economic empowerment opportuniti es and the alleviati on of poverty.Financial Assistance Construct, upgrade, rehabilitate and maintain provincial proclaimed roads creati ng economic empowerment opportuniti es and the alleviati on of poverty through the Conditi onal grant. This sub programme has been phased out.
Mechanical provides an effi cient Plant Fleet in support of in house constructi on and maintenance Units.Community Based Public Works Programme (Programme 4)The Programme is made up of four Sub-programmes namely:
Constructi on Industry Development Programme (CIDP)1. Community Development2. Innovati on and Empowerment3. Coordinati on and Compliance Monitoring4.
The Strategic Objecti ves of the Programme are pitched at Sub-programme level, and they are: Sub-programme Strategic Objecti ve
Constructi on Industry 1. Development Programme (CIDP)
To contribute to growth and development of HDI’s and SMMEs by • implementi ng the Nati onal Contractor Development Programme
To implement the Accelerated Professional and Trade Competencies • Development (APTCoD) Programme to create employment and skills for young people.
Community 2. Development
To contribute towards the reducti on of poverty and unemployment • by uti lising labour intensive methods of constructi on and maintenance.
Innovati on and 3. Empowerment
To empower previously disadvantaged individuals and promote • Labour intensive methodologies thereby contributi ng to poverty alleviati on and unemployment reducti on
Coordinati on 4. and Compliance Monitoring
Promote, Integrate and Coordinate the implementati on of EPWP • Phase 2 by all Public Bodies
To profi le EPWP for maximum exposure and buy-in from Stakeholders•
Provide technical support to Public Bodies to enhance their capacity • of labour based methodologies
To promote integrated development planning and Stakeholder • Management through Road Forums
The Programme provides Provincial Inter Sectoral Coordinati on services, advisory and technical assistance to implementi ng agencies, give guidance on project sustainability and quality control, promote technical development and producti vity improvement, monitor and evaluate the implementati on of EPWP, together with facilitati ng the development, capacitati ng and empowerment of emerging contractors, material suppliers and material manufacturers. It is also leading the transformati on process of the Constructi on Industry by among other things monitoring and evaluati ng the implementati on of and adherence to the norms and standards set out by the CIDB (Constructi on Industry Development Board).
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2.5.2 Performance IndicatorsPROGRAMME 1: ADMINISTRATIONMEC’s Offi ceStrategic Goal: To Promote Sound Corporate GovernanceMEC’s Offi ceStrategic objecti ve Performance Measure / Indicator Annual
Target 2012/13
Actual Progress
Variance
To provide politi cal leadership in the strategic planning, operati on and coordinati on of service delivery with line departments & other spheres of government.
% of house resoluti ons monitored for implementati on that relate to the strategic goals of the department.
100% 90% 10%
% of parliamentary questi ons responded to within sti pulated ti meframes(i.e. 10 Working Days)
100% 100% 0
Number of outreach programmes undertaken by the MEC
12 18 6+
Summary of reasons for major deviati ons:
All outstanding Resoluti ons are work in progress as they cannot be implemented in one year; hence they will go beyond this fi nancial year.
HODs Offi ceStrategic Goal: To Promote Sound Corporate GovernanceHODStrategic objecti ve Performance Measure / Indicator Annual Target
2012/13Actual Progress
Variance
Establish eff ecti ve and ef-fi cient strategic leadership and administrati ve guidance to the department.
% of Top Management meeti ng resoluti ons implemented by the Accounti ng Offi cer and Top Man-agement of the department per fi -nancial year.
100% 100% 0
Number of established relati ons with Local, Provincial, Nati onal Government and the Donor organi-sati ons
10 10 0
Number of Audit Interventi on Meeti ngs facilitated through the of-fi ce of the HOD
21 21 0
Number of facilitated stakeholder feedback meeti ngs
3 3 0
Summary of reasons for major deviati ons:
65
Communicati onsStrategic Goal: To Promote Sound Corporate GovernanceCommunicati onStrategic objecti ve Performance Measure / Indicator Annual
Target 2012/13
Actual Progress
Variance
To ensure eff ecti ve communicati on ,customer interface and strategic profi ling with internal units with client departments and the general public
Number of communicati ons strategy elements implemented
4 0 4
Number of departmental newslett ers published
3 1 2
% of Top Management decisions disseminated to employees for informati on purposes
100% 100% 0
Branding style guide implemented (rebranding of signboards, lett erheads, etc.)
1 1 0
Events strategy developed 1 1 0Marketi ng strategy developed 1 0 1Customer Care Strategy Developed 1 0 1
Summary of reasons for major deviati ons:
The unit is understaff ed; that’s why it’s operati ng with a quasi-structure. Ideally we should have a fully-fl edge communicati ons unit
66
Special Programmes UnitStrategic Goal: To Promote Sound Corporate Governance
Special Programmes Unit
Strategic objecti ve Performance Measure / Indicator Annual Target 2012/13
Actual Progress Variance
To coordinate, facilitate and monitor the mainstreaming of Youth, Women and Disabled Person, Children and Elderly into program planning and implementati on
% of Youth benefi tt ed in departmental programmes
(Administrati on, Buildings, Roads Infrastructure & Community Based Programmes
30% 30% 0
% of Women appointed in all levels of SMS
30% 3% 27%
% of Disabled women employed in the department
2% 0% 2%
Number of awareness programmes conducted on Gender Equality Strategic Framework for the Public Service.
4 4 0
% of Disabled people benefi tt ed in departmental programmes
2% 1.5% 0.5%
Number of departmental offi cials trained on sign language
40 28 12
Number of special days commemorated
5 5 0
Number of awareness programmes conducted on Children and Elderly issues.
4 4 0
Summary of reasons for major deviati ons: The appointment of Women at SMS is taking place at a slow pace but the mechanism /strategies to ensure that the department is moving towards reaching 50% target are implemented for example all posts for top and senior positi ons are targeted to be occupied by women and people with disabiliti es in the new approved organogram.
67
Strategic Management UnitStrategic Planning and ResearchStrategic Goal: To Promote Sound Corporate GovernanceStrategic Planning and ResearchStrategic objecti ve Performance Measure / Indicator A n n u a l
T a r g e t 2012/13
A c t u a l Progress
Variance
To strengthen planning, service delivery improvement and research initi ati ve
Number of APP planning sessions held with Head Offi ce and Regional representati ves.
3 6 3+
Number of trainings sessions on credible planning conducted
1 4 3+
Service Delivery Improvement
To strengthen planning, service delivery improvement and research initi ati ve
Number of service delivery Improvement programmes implemented
3 6 3+
Innovati ons and Knowledge Management UnitTo drive Innovati on and Knowledge Management for Service Delivery Improvement in the department
Innovati on and Knowledge Management Strategy Implemented
1 6 5+
Number of Regions provided with technical assistance in initi ati ng IKM
3 2 1
Summary of reasons for major deviati ons:
Number of APP planning sessions held with Head Offi ce and Regional representati ves – 1. this target has been overachieved because of the Sessions we held with all six Regions, providing assistance in developing their own Operati onal Plans.
Number of trainings sessions on credible planning conducted – we have overachieved because initi ally 2. we had agreed with Human Resource Development that they would only fund one training for the year due to non-availability of funds, we only learnt later that there were more funds available for 3 additi onal Regions than we had originally planned for.
Number of service delivery Improvement programmes implemented - 3. we have overachieved here because we had anti cipated that we would not be able to do more than one SDIP initi ati ve, however we became creati ve by incorporati ng this initi ati ve in our Regional visit programme, which was primarily meant to assist Regions with their Operati onal Plans.
Innovati on and Knowledge Management Strategy Implemented - 4. we have overachieved this target owing to the fact that we had anti cipated that we would not be able to implement more than one IKM initi ati ve, however we became creati ve by incorporati ng this initi ati ve in our Regional visit programme, which was primarily meant to assist Regions with their Operati onal Plans.
68
Monitoring and Evaluati onStrategic Goal: To Promote Sound Corporate GovernanceMonitoring and Evaluati onStrategic objecti ve Performance Measure / Indicator A n n u a l
T a r g e t 2012/13
A c t u a l Progress
Variance
To develop and maintain a Monitoring & Evaluati on system to ensure eff ecti ve monitoring
Number of credible programme and regional plans facilitated
2 7 4+
Departmental credible assessment report produced
1 0 1
Number of reports submitt ed to stakeholders on ti me.
10 8 2
Number of feedback reports submitt ed to Programmes
4 4 0
Number of Departmental feedback reports submitt ed to General Manager Strategic Management Unit for tabling in Top Management meeti ng
2 3 1+
Number of evaluati ons conducted 4 4 0Level of BALASELA deployment (SDIX) 55 0 55Number of employees trained in Balasela concept
150 75 75
Summary of reasons for major deviati ons: The target for Number of credible programme plans facilitated was over achieved due to the planning sessions that Strategic Management Unit held with all the regions. The objecti ve of the sessions was to assist regions with all issues that are related to planning.
There are two Annual Performance reports for 2012/13 that are due in May 2013/14, hence the under achievement on submission of reports to stakeholders.
69
Corporate ServicesHuman Resource ManagementStrategic Goal: To Promote Sound Corporate GovernanceHuman Resource ManagementStrategic objecti ve Performance Measure / Indicator Annual target
2012/13Actual Progress as per target
Variance
To ensure eff ecti ve Implementati on of Human Resource Management practi ces
Approved and signed off HR plan 1 1 0Approved and costed Annual Recruitment Plan
1 1 0
Number of vacant funded posts fi lled 250 141 109% of Competency assessments done prior to all SMS appointments
100% 100% 0
Approved departmental Att racti on & Retenti on Strategy
1 1 0
Approved and signed off EE Plan 1 1 0% of women representati on at SMS level 50% 13% 37%% of representati on of people with disabiliti es at departmental level
2% 0.4% 1.6%
HR delegati ons and implementati on plan reviewed.
1 1 0
Annual PMDS plan approved 1 1 0% of Performance agreements signed for staff
70% 88.4% 18.4%+
% of quarterly reviews in terms of performance agreements conducted
100% 61% 39%
% of annual assessments in terms of performance agreements concluded
100% 61% 39%
Departmental HRD strategy reviewed 1 0 1Departmental HRD Implementati on Plan approved
1 1 0
Workplace skills plan approved 1 1 0Organogram in accordance with common norms and standards approved
1 0 1
% of organogram loaded in PERSAL 100% 100% 0% Job Evaluati on plan implemented 30% 0 30%Applicati on for incapacity leave ti meously submitt ed(working days)
5 5 0
Assess applicati ons for incapacity leave ti meously (working days)
40 40 0
Decision for incapacity leave communicated to employees ti meously (working days)
30 30 0
Assessments for ill health reti rements fi nalised ti meously (working days)
90 90 0
% of misconduct cases concluded within 1 month of instructi on to investi gate
70% 53.6% 16.4%
70
% of grievances resolved within 1 month of lodging with designated offi cer
75% 68% 7%
% of disputes resolved within 3 months of date of lodging
75% 50% 25%
Number of employees capacitated in labour relati on issues
200 1474 1274+
Number of labour forums at head offi ce and regions revitalised
2 2 0
Employee WellnessTo manage and implement integrated Employee Health and Wellness Programmes in the department
Number of educati onal campaigns on HIV and AIDS conducted
9 15 6+
Number of TB screening conducted 9 15 6+Number of hazard identi fi cati on and risk assessment conducted
2 1 1
Number of health promoti on programmes provided
10 15 5+
Number of Life Skills, Preventati ve & Curati ve Programmes conducted
10 11 1+
Number of physical wellness programmes established
10 15 5+
Number of Support Programmes implemented on
Workforce violence• Diversity management• Confl ict management•
5 10 5+
Offi ce ServicesTo ensure eff ecti ve implementati on of Offi ce Services
Number of fi le plans developed for departmental units.
22 0 22
Number of fi le plans submitt ed to Provincial Archives for approval
2 0 2
Number of days taken to open General fi les compliance with Provincial Archives Act
5 5 0
Number of days taken to Personal fi les per employee in compliance with Nati onal Minimum Informati on Requirements
5 4 1
Summary of reasons for major deviati ons:
Organogram in accordance with common norms and standards approved
• Consultati on sti ll in progress with OTP and DPSA
% Job Evaluati on plan implemented
JE plan not implemented as organogram not yet approved
71
Informati on and Communicati on TechnologyStrategic Goal: To Promote Sound Corporate GovernanceInformati on and Communicati on TechnologyStrategic objecti ve Performance Measure / Indicator Annual
Target 2012/13
Actual Progress as per target
Variance
To ensure eff ecti ve Informati on Management, Systems and Technology (IMST) In support of the organizati onal Strategy
IT Governance implemented through:
(Annual Review of Master Informati on Systems Plan)
1 1 0
Annual IT Operati onal Plan developed 1 1 0
Priority projects on the IT Operati onal Plan implemented
9 9 0
Informati on Security Management Framework implemented
7 7 0
Summary of reasons for major deviati ons:
Internal AuditStrategic Goal: To Improve Management Systems In Order To Off er Effi cient And Eff ecti ve Services To Client Departments And The PublicInternal AuditStrategic objecti ve Performance Measure / Indicator Annual
Target 2012/13
Actual Progress as per target
Variance
To provide independent objecti ve assurance and consulti ng acti vity designed to add value
Number of Internal Audit reports submitt ed to Management
16 20 4+
% items addressed by Components arising from Internal Audit reports
80% 53% 27%
Number of Internal Audit Committ ee reports issued to Audit Committ ee
4 4 0
Number of Audit Committ ee meeti ngs coordinated (mandatory)
4 5 1+
%of Internal Audit Plan implemented 100% 100% 0% items addressed from Audit Interventi on plan
100% 100% 0
Summary of reasons for major deviati ons:
The unit sourced services of KPMG and as a result reports issued exceeded the target. Audit committ ee additi onal meeti ng was conducted in the fi rst quarter due to audit challenges.
72
Risk ManagementStrategic Goal: To Improve Management Systems In Order To Off er Effi cient And Eff ecti ve Services To Client Departments And The PublicRisk Management Strategic objecti ve
Performance Measure / Indicator Annual Target 2012/13
Actual Progress as per target
Variance
To maintain an eff ecti ve risk management system
Number of risk management reports submitt ed to Top Management(1 Departmental report per quarter)
4 8 4+
Number of risk management reports submitt ed (1 Audit Committ ee per quarter)
4 4 0
Number of risk management reports submitt ed (1 risk management committ ee per quarter
4 4 0
% of Risk Management Plan implemented 80% 80% 0Number of Risk Management workshops facilitated 16 22 6+Number of Fraud awareness workshop conducted 14 16 2+% of Fraud Preventi on Plan implemented 80% 76% 4%
Summary of reasons for major deviati ons: The main challenge with the implementati on of fraud was that management were busy with A-G audit and Fraud Preventi on acti viti es were put on hold, especially in the 1st quarter. There were improvements in other areas due to the fi lling of the Assistant Manager positi on.
Budget UnitStrategic Goal: To Promote Sound Corporate GovernanceBudget UnitStrategic objecti ve
Performance Measure / Indicator Annual Target 2012/13
Actual Progress as per target
Variance
To ensure the eff ecti ve management of the fi nancial resources allocated to the Department
Signed off departmental budget hearings report 1 1 0Number of In Year Monitoring reports submitt ed to Provincial Treasury in compliance with Secti on 40 (4)(c) OF PFMA
12 12 0
Number of Infrastructure Reporti ng Model submitt ed in compliance with Secti on 40 (4)(c) OF PFMA
4 4 0
Departmental adjustment fi nal budget submitt ed to Provincial Treasury
1 1 0
Departmental fi nal budget submitt ed to Provincial Treasury
1 1 0
% budget items from the current Audit Interventi on Plan addressed
100% 100% 0
Summary of reasons for major deviati ons:
73
Financial ManagementStrategic Goal: To Promote Sound Corporate GovernanceFinancial ManagementStrategic objecti ve Performance Measure / Indicator Annual
target 2012/13
Actual Progress as per target
Variance
% of fi nancial administrati on risk items from the current Audit Interventi on Plan miti gated
80% 60% 20%
% compliance of the Annual Financial Statements with the prescribed legislati on and regulati ons
100% 100% 0%
Number of interim fi nancial statements prepared within the prescribed ti meframe
3 3 0
% of acti ve BAS asset and liability accounts analysed and reported monthly
100% 90% 100%
% collecti on of the department’s revenue budget
100% 94% 6%
Lease debtors collected for debts older than 1 year
200 000 679 620 479 620+
Staff debtors collected for staff debts older than 1 year
100 000 203 225 103 225+
Number of days reconciling items appear on the bank reconciliati on
<120 <120 0
Number of operati ng lease commitments (landlord) registers prepared and reviewed by fi nancial reporti ng
4 4 0
Average number of days taken to pay suppliers
30 15 15
Number of suppliers accounts reconciled monthly
500 1095 595+
Number of departmental accruals schedules prepared and reviewed by fi nancial reporti ng
12 12 0
% expenditure on the rates and taxes Conditi onal Grant
90% 99% 9%+
Number of interacti ons with stakeholders to facilitate client relati ons in municipal Finance
47 66 19+
Payment of outstanding rates and taxes older than 1 year
2 000 000 5 503 052 3503052+
% of fi nance policies as per the nati onal Accountant General’s recommended list of fi nancial management policies approved
65% 39% 26%
74
Strategic Goal: To Promote Sound Corporate GovernanceFinancial ManagementStrategic objecti ve Performance Measure / Indicator Annual
target 2012/13
Actual Progress as per target
Variance
Summary of reasons for major deviati ons:
The Annual fi nancial Statements were submitt ed in a ti mely manner. Although the Department received a qualifi ed audit opinion, the annual fi nancial Statements were in many aspects materially correct. There were components which were misstated but they were individually immaterial.
There was compliance in terms of submission of monthly reconciliati on of all BAS assets and liability accounts. There are reconciliati ons performed and the compliance with monthly management accounts are reported to the Accounti ng Offi cer
The reason for the over recovery of staff debtors is due to a single debtor movement of R 463 970.
The reason for the over-recovery of lease debtors is that some debtors agreed to increase their installments above the amount originally agreed to. Some debts transferred as employees moved to other Departments.
Internal effi ciencies have allowed the Department to exceed the target set for the average number of days taken to pay suppliers. Target set using PFMA prescribed maximum days to pay suppliers.
Some regions have held briefi ng sessions (at pre- tender site visits) which improved submission of statements- this allowed the Department to do more reconciliati ons than planned.
The interacti ons and assistance provided by MFU to municipaliti es has made a good impact hence we have exceeded all our targets. Good working relati ons between DRPW and Municipaliti es have been created.
A project plan for Policy development that is SMART is in existence- capacity constraints however persisted. The post of the Senior Manager: Financial Administrati on was vacant and was fi lled aft er year end. The Manager: Financial Governance was acti ng as the Senior Manager: Financial Administrati on and therefore could not focus solely on developing policies.
75
Supply Chain Management
Strategic Goal: To Promote Sound Corporate GovernanceSupply Chain ManagementStrategic objecti ve Performance Measure / Indicator A n n u a l
T a r g e t 2012/13
A c t u a l Progress
Variance
To ensure provision of effi cient Supply chain Management processes and systems in line with the government policies and d e p a r t m e n t a l prioriti es.
Number of monitoring reports issued against procurement plan
11 12 1+
% SLA signed within 30 days aft er award 100% 96% 4%Number of updates on contract management register
12 12 0
Number of Asset Counts performed against the Moveable Asset Register
2 2 0
Number of asset reconciliati ons performed 12 12 0Number of inventory counts performed 4 4 0Number of inventory reconciliati on performed 12 12 0Number of updates done on disposal register 12 12 0Number of vehicle asset register managed (update and disposal)
3 3 0
% Supply Chain Management Items from the current Audit Interventi on Plan addressed
100% 100% 0
Number of Compliance Assessment reports issued
2 0 2
Summary of reasons for major deviati ons
Number of monitoring report issued against procurement plan
Provincial Treasury required 12 Monitoring report, instead of the Departmental targeted 11 i) monitoring reports.
For the fi rst quarter, the Department only targeted to issue 2 reports (no report for month April ii) 2012) due to anti cipated delays in budget confi rmati ons.
The Provincial Treasury requested reports monthly for the enti re fi nancial year.iii)
% SLA signed within 30 days aft er award
13 HO First Quarter projects SLA’s were delayed due to budget confi rmati ons and i) fi nalisati on of SLA technicaliti es aft er lett er of awards were issued.
Number of Compliance Assessment report issued:
Compliance assessments to Regions were postponed due to staff shortages. i)
76
PROGRAMME 2: PUBLIC WORKSBuilding MaintenanceStrategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryBuilding MaintenanceStrategic objecti ve Performance
Measure / IndicatorAnnual Target 2012/13
Actual Progress as per target
Variance
To employ IDIP/IPIP model to improve infrastructure delivery
Number of projects under constructi on
80 72 8
Number of projects completed
72 58 14
Summary of reasons for major deviati ons:
Budget cut forced us to delay the procurement process to commence some of the projects in the following fi nancial year.
Building New Works: Educati onStrategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryBuilding New Works: Educati onStrategic objecti ve Performance Measure /
IndicatorAnnual Target 2012/13
Actual Progress as per target
Variance
To employ IDIP/IPIP model to improve infrastructure delivery
Number of projects under constructi on (subject to the availability of budget from clients depts.)
264 433 169+
Number of projects completed
(Subject to the availability of budget from clients depts.)
226 229 3+
Summary of reasons for major deviati ons:
Additi onal emergency classrooms rolled out as requested by the client Department.
77
Building New Works: HealthStrategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryBuilding New Works: HealthStrategic objecti ve Performance Measure / Indicator Annual Target
2012/13Actual Progress Variance
To employ IDIP/IPIP model to improve infrastructure delivery
Number projects commenced according to schedule
14 9 5
Number of projects completed according to plan
11 10 1
Summary of reasons for major deviati ons:
A number of procured projects could not be handed over due to delays by Department of Health to • issue Works Orders
Poor performance of Contractors delayed the completi on of other projects. Payment delays also • aff ected the performance of Contractors.
Lastly poor performance of staff and Consultants also contributed to a certain extent late completi on of projects.
Building New Works: Other Portf olioStrategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryBuilding New Works: Other Portf olioStrategic objecti ve Performance Measure / Indicator Annual Target
2012/13 Actual Progress as per target
Variance
To employ IDIP/IPIP model to improve infrastructure delivery
Number of projects under constructi on
15 34 19+
Number of projects completed 19 12 7
Summary of reasons for major deviati ons:
Late issuing of works orders by Client Departments resulted to late commencement of projects. •
Wage disputes on site negati vely aff ected the progress thus resulti ng to late completi on.•
78
Security
Strategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustrySecurityStrategic objecti ve Performance Measure / Indicator Annual Target
2012/13Actual Progress as per target
Variance
To provide security services to government properti es, assets and human lives
Number of buildings (Regions) Informati on Security System installed
7 2 5
Number of buildings Informati on Security System upgraded
4 0 4
Number of In – house security offi cers employed
69 2 67
Number of private security companies contracted
42 46 4+
% of identi fi ed service providers submitt ed to State Security Agency for vetti ng
100% 100% 0
% of identi fi ed Personnel submitt ed to State Security Agency for vetti ng
100% 100% 0
Summary of reasons for major deviati ons:
Number of buildings (Regions) Informati on Security System installed
Non completi on of buildings.•
Awaiti ng assessment report from SAPS •
Funds for this indicator are in building secti on•
Number of buildings Informati on Security System upgraded
Awaiti ng completi on to renovati ons •
Waiti ng for SAPS to do the Physical Assessment•
Number of In – house security offi cers employed
HR delays in adverti sing the posts.•
Due to Moratorium on appointments Internal Memorandum which was communicated, all the processes of appointi ng were stopped
79
Property ManagementStrategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryProperty ManagementStrategic objecti ve
Performance Measure / Indicator Annual Target 2012/13
Actual Progress as per target
Variance
To enhance the provincial immovable asset register
Additi onal properti es and value added informati on authorised for the immovable asset register (LOGICA)
3 000 3118 118+
Number of property research / land use investi gati on/land audit reports completed
18 18 0
Number of properti es recommended for confi rmati on of vesti ng through the Provincial State Land Disposal Committ ee (PSLDC)
490 449 41
Number of applicati ons submitt ed to the Offi ce of the State Att orney for property transacti on
150 181 31+
Number of immovable properti es acquired (through donati on, expropriati on, exchange and common law.)
30 0 30
Number of survey diagrams submitt ed to offi ce of Surveyor General for approval
300 186 114
Number of consolidati on diagrams submitt ed to Offi ce of the Surveyor General for approval
32 21 11
Number of property valuati on reports completed 140 201 61+
To provide suitable offi ce ccommodati on through the eff ecti ve and opti mal use of immovable assets
User Asset Management Plan for Roads and Works in terms of Act 19 of 2007 updated
1 2 1+
Custodian Asset management plan in terms of act 19 of 2007 compiled
1 1 0
Updated User Asset Management Plans for other User Department reviewed
(technical support, review and monitoring)
12 12 0
Number of square metres procured on behalf of User Departments
40 000m2 58474,21m2 18474.21 m2 +
Number of income leases administered (management of lease contracts)
931 931 0
Number of expense leases administered (management of lease contract)
81 86 5+
All property items from the Audit Interventi on Plan successfully addressed
100% 100% 0
80
Summary of reasons for major deviati ons:
Number of applicati ons submitt ed to the offi ce of the state att orney for property transacti ons.
The actual performed is infl uenced by the target that is set on the APP i.e. Quarter 3 the target was 50 and performed was 50 Quarter 4 was 25 there was an over performance of 3 due to extra certi fi cates to endorsed .This is based on historical trends in the receiving of vesti ng certi fi cates and the completi ons of surveys.
Number of immovable properti es acquired (through donati on, expropriati on, exchange and common law.)Number of survey diagrams submitt ed to the Surveyor General offi ce for approval.
The requirement of the SG offi ce of the EC, to implement the provisions of act 15/1987 (Ciskei) with regard to the adverti sing of all new surveys in the former Ciskei resulted in extreme delays for approval of diagrams.Many surveys in the Transkei could not proceed, because of the unresolved issue of the Quitrent Title diagrams.These two issues are the main hindrances as to why surveys are not done.
Number of consolidati on diagrams submitt ed to surveyor general offi cer for approval.
The focus was on surveys and not on consolidati ons. There was also a budget issue.
Number of property valuati on report completed Valuati on target accelerated due to fast-tracking of Asset Disposal task team implementati on plan.
User Asset Management Plan for Roads and Works in terms of Act 19 of 2007 updatedNumber of square meters procured on behalf of user Departments
The number of leases that expired during quarter 3 forced the department to procure 19 602.71m2 as against the quarterly target of 10 000m2. This is also caused by the requests from user departments for satellite offi ces (the budget for these satellite offi ces resides with the user departments)
Number of immovable properti es released (disposed, leased, etc.) to local municipaliti es and or SMMEs for socio-economic uplift ment
This output is dependent on approval of submission by the honourable Premier.The challenge of valuati ons of properti es to be disposed in regions by tenants delayed the submitti ng of submission to the executi ve which is a current issue to date.
81
PROGRAMME 3: ROAD INFRASTRUCTUREStrategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryRoad InfrastructureStrategic objecti ve Performance Measure / Indicator Annual
Target
2012/13
Actual Progress as per target
Variance
PlanningTo provide accurate stati sti cs on the conditi on of proclaimed roads
% Implementati on of the Road Asset Management System
80% 74.7% 5.3%
DesignTo provide road and bridge designs for major transport and related infrastructure constructi on and maintenance
Number of road design projects completed
5 0 5
Number of design projects for bridges completed
1 2 1+
Constructi onTo construct, upgrade and rehabilitate provincial proclaimed Roads
Km of surface roads upgraded 31 21.26 9.74
Km of surface roads rehabilitated (including light rehab /reseals)
110.6 158.6 48+
To rehabilitate and construct provincial bridges to ensure longevity
Number of bridge structures rehabilitated/ constructed
4 4 0
MaintenanceTo maintain provincial proclaimed roads creati ng economic empowerment opportuniti es and the alleviati on of poverty.
m2 of potholes, surface and base repairs
77 155m2 126 773 m2 49618 m2 +
Number of Road Signs placed 4 149 2 556 1593Km of road markings completed 1784 2 073 Km 289km+Km of blade gravel roads maintained 39 634 27 908 Km 11726kmKm of re-gravelling or patch re-gravel 488 1 703 Km 1215km+Number of meters of drained maintained
112 318 209 202 96884+
Number of meters fencing completed 36 355 3 126 33229
To create employment through inclusive economic growth
Number of guard rails repaired and erected
6 011 4 026 1985
Number of contractors upgraded uti lising the contractor development program
150 18 132
Number of jobs created 5000 1622 3378Number of acti ve contractors on the database
500 537 37+
82
Strategic Goal: To Lead Transformati on And Development In The Constructi on And Property IndustryRoad InfrastructureStrategic objecti ve Performance Measure / Indicator Annual
Target
2012/13
Actual Progress as per target
Variance
MechanicalTo ensure that the yellow fl eet assets are available, eff ecti vely maintained and managed for eff ecti ve service delivery.
% of yellow fl eet available 80% 76% 4%
Number of new items of plant procured
15 29 14+
Summary of reasons for major deviati ons:
The fl ood incidents that occurred in October 2012 forced the program to delay progress on the capital projects and other projects were halted, which caused an underachievement on the KPI on surface roads upgraded in Constructi on. Because of these fl oods, maintenance had to focus on remedial acti viti es and rehabilitati on of paved and gravel roads, hence maintenance over achieved on potholes, surface and base repairs; re-gravelling or patch re-gravel and drainage maintained KPI’s.
83
PROGRAMME 4: COMMUNITY BASED PUBLIC WORKS PROGRAMMEConstructi on Industry Development ProgrammeStrategic Goal: To reduce poverty and unemploymentConstructi on Industry Development ProgrammeStrategic objecti ve Performance Measure / Indicator Annual target
2012/13Actual Progress
Variance
To contribute to growth and development of HDI’s and SMMEs by Implementi ng the Nati onal Contractor Development Programme.
Number of leanership contractors developed
10 10 0
Number of BEE material building manufactures and suppliers supported per annum
6 8 2+
Number of Small Specialist contractors (Arti san) supported
10 6 4
Number of Provincial emerging contractors graduated to the next level on the CIDB register
300 cumulati ve
178 122
Number of youth SMME in the incubator programme
80 23 57
Number of women SMME in the incubator programme
90 28 62
Number of SMME contractors with disabiliti es in the incubator programme graduated to the next level on the CIDB register
6 0 6
Number of HDIs in the incubator programme graduated to the next level on the CIDB register
74 27 47
Number of PDIs in the contractor development programme graduated to the next level on the CIDB register –Eastern Cape
50 100 50+
To implement the Accelerated Professional and Trade Competencies Development(APTCoD) Programme to create employment and skills for young people
Number of new Professional fi rms (PDI) developed in the Province
2 2 0
Number of APTCoD learners recruited
100 279 179+
Number of APTCoD learners contracted (inclusive of new recruits and existi ng ones) and trained to be Arti sans
550 550 0
Number of APTCoD trainee arti sans passed trade test
80 68 12
Number of APTCoD marketi ng strategies/channels implemented
4 5 1+
Summary of reasons for major deviati ons: Major deviati ons are with the upgrading of Contractors, reasons being fi rstly the Incubator programme started late last year and there were no projects targeted for them in the fi nancial year. Secondly the CIDB system was being upgraded which caused some delays in the upgrading of contractors. Another major variati on is on the recruited learners with where we achieved more than 200% the reason being replacement of learners that have exited the programme. In the number of learners passed trade we had a shortf all of 12 reasons being the delay in getti ng trade test dates.
84
Community DevelopmentStrategic Goal: To reduce poverty and unemploymentCommunity DevelopmentStrategic objecti ve Performance Measure / Indicator Annual
Target 2012/13
Actual Progress as per target
Variance
To contribute towards the reducti on of poverty and unemployment by uti lizing labour intensive methods of constructi on and maintenance
Number of household contractor work opportuniti es created.
7000 8506 1506+
Number of women to benefi t in the Household Contractor Programme
3850 5341 1491+
Number of youth to benefi t in the Household Contractor Programme
2800 3575 775+
Number of people living with disability to benefi t from Household Contractor Programme
140 140 0
Number of household contractors contracts renewed
29 000 27502 1498
Number of departmental projects facilitated (social facilitati on)
10 31 (cumulati ve) 21+
Number of Savings Clubs created 54 54 0Number of work opportuniti es created through District short-term projects.
450 534 (cumulati ve) 84+
Number of women to benefi t through District short-term projects
248 203 45
Number of youth to benefi t through District short-term projects
180 299 119+
Number of people living with disability to benefi t through District short-term projects
9 2 7
Summary of reasons for major deviati ons:
Overachievement: Household Contractors - The target was exceeded due to the fact that the programme received an incenti ve grant which was spent in recruiti ng additi onal household contractors. With regards to women, the programme is biased towards women as most of households are headed by women.
Underachievement: Renewal of household contractor - A total of 1 498 household contractors could not be renewed as they resigned, absconded or deceased. People living with disability – The department is fi nding it diffi cult to att ract PLWD due to the nature of projects that we implement even though communiti es are urged to ensure that PLWD parti cipate in our projects, henceforth the Programme is now targeti ng insti tuti ons of PLWD to explain the Government programmes intenti ons especially the EPWP.
85
Innovati on and EmpowermentStrategic Goal: To reduce poverty and unemploymentInnovati on and EmpowermentStrategic objecti ve Performance Measure / Indicator Annual Target
2012/13Actual Progress as per target
Variance
To empower previously disadvantaged individuals and promote labour intensive thereby contributi ng to poverty alleviati on and unemployment reducti on
Number of household contractors trained technical skills
700 831 131+
Number of household contractors trained in life skills
2400 2522 122+
Number of young people contracted on the NYS programme
500 503 3+
Number of young people trained on NYS programme
500 642 142+
Number of NYS Learners prepared for the APTCoD programme
25 40 15+
Number of labour intensive / innovati ve methodologies experimented
2 2 0
Number of unemployed people registered in the portal
40 000 42 623 2623+
Number of job opportuniti es matched with relevant skills through Amathuba job Portal
10 000 10 578 578+
Number of Public Bodies coordinated for training in all EPWP sectors (Provincially)
52 86 34+
Summary of reasons for major deviati ons: The big variance on training is due to demand for training and also the training provided by NDPW and Old Mutual. The big variance on NYS learners prepared for APTCOD is due to the learners that were prepared in the last fi nancial year but are sti ll being prepared.
86
Expanded Public Works Programme –Coordinati on and Compliance MonitoringStrategic Goal: To reduce poverty and unemploymentExpanded Public Works Programme – Coordinati on and MonitoringStrategic objecti ve Performance Measure / Indicator Annual
Target 2012/13
Actual Progress as per target
Variance
Promote, Integrate and Coordinate the implementati on of EPWP Phase 2 by all Public Bodies
Number of work opportuniti es validated and reported by Department of Roads and Public Works
55 000 45 418 9 582
Number of Full Time Equivalent (FTE) jobs reported
13 043 14 161 1 118+
Number of trained EPWP benefi ciaries monitored and reported
3 500 3 838 338+
Number of Youth employed by Department of Roads and Public Works in Public Works Programmes
22 000 15 089 6911
Number of Women employed by Department of Roads and Public Works in Public Works Programmes
30 250 27 990 2260
Number of people living with disabiliti es employed by Department of Roads and Public Works in Public Works Programmes
1 100 143 957
Number of work opportuniti es validated and reported Provincially
116 958 179 448 62490+
Number of Youth employed Provincially in Public Works Programmes
46783 97 983 51200+
Number of Women employed Provincially in Public Works Programmes
64327 84 846 20519+
Number of people with disabiliti es employed Provincially in Public Works Programmes
2339 660 1679
To profi le EPWP for maximum exposure and buy in-in from stakeholders
Number of EPWP bulleti ns produced 3 3 0
Provide technical support to Public Bodies to enhance their capacity of labour based methodologies
Number of EPWP sectoral committ ees (infrastructure, social, environment and culture and non-state sector) supported and strengthened
4 4 0
To promote integrated development planning and Stakeholder Management through Road Forums
Number of Public Bodies provided with technical support
52 52 0
Terms of reference reviewed and adopted 1 1 0Number of Road Forums re-launched 45 42 3Number of Road Forums trained 45 42 3
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Strategic Goal: To reduce poverty and unemploymentExpanded Public Works Programme – Coordinati on and MonitoringStrategic objecti ve Performance Measure / Indicator Annual
Target 2012/13
Actual Progress as per target
Variance
Summary of reasons for major deviati ons: The target for departmental work opportuniti es could not be achieved due to under-reporti ng of the Roads Component.
The target for the youth departmentally has not been achieved due non--targeti ng of youth. The target for women departmentally has not been achieved due non--targeti ng of women. The target for people with disabiliti es has not been achieved. Programme managers are not targeti ng people with disabiliti es. The target has been achieved. This is due to coordinati on eff orts and the support provided to public bodies
88
2.5.
3 Ch
ange
s to
plan
ned
targ
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Ther
e w
ere
no in
-yea
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eff e
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nkin
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man
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Fina
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401
757
401
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304
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29
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35 7
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89
2.6 Summary of Financial Informati on2.6.1 Departmental ReceiptsA summary of the revenue collected in comparison to the budgeted amount both for the current year and the prior year is as stated below.
2012/13 2011/12Esti mate Actual
Amount (Over)/Under
Collecti on
Esti mate Actual Amount
(Over)/Under
Collecti on R’000
Rentals Dwelings 14 030 11 661 2 369 13 630 11 492 2 138
Sale of Tenders 900 1 404 -504 900 1 276 -376
Commision Insurance 850 1040 -190 876 961 -85
Transport Fees 18 -18 - 21 -21
Refuse Removal 22 -22 - - -
Assets and Liabiliti es 610 -610 - 6 793 -6 793
Total 3 807 072 3 802 112 4 960 3 413 566 3 393 640 19 926
Sale of Tender documents and Commission insurance are approximately R 694, 000 more than projected. Rental revenue is approximately R2 369,000 less than projected. When looking at combined revenue, we under collected revenue by 6.5 % in the 2013 fi nancial year as opposed to an over collecti on of 33.3% in 2012 fi nancial year.
Rental revenue can be increased in the following ways:- Introducti on of market related rentals on all properti es (Certain properti es are already charged at market related rentals)- Maintenance of properti es which will increase the market value of properti es and marker related monthly rentals- Collecti on of rentals not paid by tenants with valid Leases.
Anti cipated rental might not materialise due to the poor conditi ons of certain properti es and the budget constraints to repair these properti es. Properti es can stand vacant for a number of months in certain regions (due to a number of reasons, i.e. conditi on of the property, demand, etc.).
Tariff s are predetermined for sale of Tender Documents. Rentals charged are determined by either DPSA in certain cases or a valuati on done on the property in order to determine a market related rental taking into account the conditi on of the property.
90
2.6.2 Programme Expenditure
Programme Name
2012/13 2011/12 Final
Appropriati on Actual
Expenditure (Over)/Under
Expenditure
Final Appropriati on
Actual Expenditure
(Over)/Under
Expenditure R’000
Administrati on 422 996 422 996 0 323 201 323 201 0Public Works Infrastructure
1 041 713 1 040 535 1 178 979 683 959 757 19 926
Transport Infrastructure
1 949 384 1 945 603 3 781 1 823 461 1 823 461 0
Expanded Public Works Programme
392 979 392 978 1 287 221 287 221 0
Total 3 807 072 3 802 112 4 960 3 413 566 3 393 640 19 926
2.6.3 Transfer Payments (Excluding public enti ti es) Name of transferee
Purpose for which the funds were used
Compliance with s 38(1) (j) of the PFMA
Amount transferred
Amount spent by enti ty
Reasons for the funds unspent by enti ty
Nati onal Public Works
Payment of Rates and taxes for the government owned buildings
N/A 192 239 191 850 Invoiced properti es not yet verifi ed
2.6.4 Public Enti ti esThe department has no trading or public enti ti es in its portf olio nor does it have any listed or unlisted investments or funds.
2.6.5 Conditi onal grants and earmarked funds received (NB: no non-fi n data per Grant)The Department has administered 3 Conditi onal Grants namely, Devoluti on of Rates and Taxes, Provincial Roads Maintenance Grant and EPWP Incenti ve Grant
Provincial Roads Maintenance Grant 1 369 985 1 360 428Devoluti on of rates and Taxes 205 298 203 794Expanded Public Works Incenti ve to Provinces 49 694 49 694
1 624 977 1 613 916
91
DEVOLUTION OF RATES AND TAXES Department who transferred the grant Nati onal Public Works
Purpose of the grant Payment of property rates on provincially owned properti es as per the verifi ed invoices submitt ed by various municipaliti es
Expected outputs of the grant ti meous payment of property rates
Actual outputs achieved Amount per amended DORA 205 298 Amount transferred (R’000) 191 850 Reasons if amount as per DORA not transferred Non availability of invoicesAmount spent by the department/ municipality (R’000) 191 850 Reasons for the funds unspent by the enti ty N/AMonitoring mechanism by the transferring department The department does not transfer but pays the
municipality based on invoices
PROVINCIAL ROADS MAINTENANCE GRANT Department who transferred the grant Nati onal TransportPurpose of the grant To supplement provincial roads investment and
support preventati ve , routi ne and emergency maintenance on provincial road works
Expected outputs of the grant As per Business Plan( see DoRA)Actual outputs achieved Amount per amended DORA 1 369 985 Amount transferred (R’000) 1 369 985 Reasons if amount as per DORA not transferred All funds transferredAmount spent by the department/ municipality (R’000) 1 360 428 Reasons for the funds unspent by the enti ty Monitoring mechanism by the transferring department N/A EPWP INCENTIVE GRANT Department who transferred the grant Nati onal Department of Public WorksPurpose of the grant Create JobsExpected outputs of the grant maximize job opportuniti es,•
reach the incenti ve grand threshold•
Create much more job opportuniti es beyond • the threshold and be in a positi on to access much needed Incenti ve Grant funding.
Actual outputs achieved As per Business plan ( see DoRA)
92
Amount per amended DORA 49 694 Amount transferred (R’000) 49 694 Reasons if amount as per DORA not transferred N/AAmount spent by the department/ municipality (R’000) 49 694 Reasons for the funds unspent by the enti ty N/AMonitoring mechanism by the transferring department N/A
2.6.6 Donor FundsNo donor funds were received and therefore uti lized in the period under review
2.6.7 Capital Investment, Maintenance and Asset Management planCapital Investment (NB: Only fi nancials)•
INFRASTRUCTURE CATERGORY BUDGET R’000 EXPENDITURE R’000 % SPENT
Maintenance & Repair Current 1 179 173 1 108 330 94%Upgrade & Additi ons Capital 651 525 640 783 98%Refurb & Rehab Capital 7 725 7 591 98%New Infrastructure 101 689 99 283 98%Total 1 940 112 1 855 987 96%
Maintenance 2012/2013 2011/2012
INFRASTRUCTURE
PROJECTS
Final
Appropriati on
Actual
Expenditure
Over/Under
Expenditure
Final
Appropriati on
Actual
Expenditure
Over/Under
Expenditure New and Replacement
AssetsR 65,684,169 R 65,173,610 R 510,559 R 61,110,000 R 58,094,207 R 3,015,793
Existi ng Infrastructure
Assets
Upgrades and Additi ons R 129,920,914 R 141,741,242 -R 11,820,328 R 116,932,000 R 106,765,226 R 10,166,774Rehabilitati on, Renovati ons
and Refurbishments R 0 R 0
Maintenance and Repairs R 45,162,564 R 46,007,412 -R 844,848 R 46,212,000 R 44,775,034 R 1,436,966 TOTALS R 240,767,647 R 252,922,264 -R 12,154,617 R 224,254,000 R 209,634,467 R 14,619,533
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ASSET MANAGEMENT
IMMOVABLE ASSET MANAGEMENT
Immovable Asset RegisterLogica as a system Phase 1 and Phase 2 has been completed and successfully rolled-out to the Regions. Phase 3 has commenced to cover operati ons and maintenance, leasing and the fi nancial aspect.
At the end of March LOGICA was populated with 13 900 verifi ed property records. Logica will eventually form the backbone for immovable asset management in the Province.
All our properti es have been coded (geo referenced) in order to link the alpha numeric data spati ally. HDA (Housing Development Agency) approved Logica to be incorporated into the Nati onal spati al database as a pilot.
This will enable the province to view all our immovable assets electronically on a map. EC is the only province that was granted this privilege from the HDA.
The Unit has also assisted the Department of Human Sett lements with the compilati on of their immovable asset register (8 600 properti es).
A total of 450 applicati ons for the confi rmati on of vesti ng (confi rmati on of ownership) have been successfully been recommended by the Eastern Cape Provincial State Land Disposal Committ ee (PSLDC). The Department received 208 signed Item 28(1) Certi fi cates back from the Department of Rural Development and Land Reform. The Province played a signifi cant role in the design of a nati onal vesti ng tracking template. As a province we are the second best in the country with regard to the vesti ng process.
The valuati on of properti es is under immense pressure due to the disposal process, we sti ll rely heavily in the outsourcing of valuati ons because in-house we have two offi cials in the unit. The implementati on of market related rentals is key to this deliverable. Once market related rental is achieved the revenue fund (if approved by Treasury) will assist to do more valuati ons and that would result in the fast tracking of the disposal process.The Disposal Implementati on Plan is progressing well, and Phase 1 is on-going, and it is the process of land transacti ons which involves the municipal and other government spheres.
Phase 2 has started in earnest with stakeholder engagements and consultati on process led by the MEC in all 6 regions. Phase 2 includes residenti al disposal opti on for long term tenants and involves the disposal of commercial pieces of land.
94
The disposal of non-core residenti al and public service infrastructure assets will streamline the immovable asset register, kick start economic development in local municipaliti es, enable tenure upgrading and ensure a revenue stream for the Province.
The release of properti es to local municipaliti es is pivotal to the small town revitalizati on initi ati ve of the Province. The Department is acti vely involved in creati ng an environment that is conducive for urban revitalizati on in especially the rural towns of the Province. The Bhisho revitalizati on programme is on track. Phase 2 of the Bhisho Massacre Memorial is nearing completi on. The procurement for the constructi on of the Bhisho Massacre Memorial Contact Centre is in constructi on.
Asset Management PlansThe user asset management plan (U-AMP) as per GIAMA (Act 19 of 2007) was successfully completed and submitt ed to Provincial Treasury. The Department played a key support role to enable all other user Departments in the Province to fi nalize their respecti ve U-AMPs. The fi nalizati on of all the U-AMPs enabled the Department to compile and submit a comprehensive custodian asset management plan (C-AMP). The C-AMP forms a baseline for immobile asset management provincially and a budgetary projecti on for maintenance, refurbishment, renovati on, reconfi gurati on, surrender and acquisiti on.
The insti tuti onalizati on of GIAMA and the lack of adequate human resources within user Departments remains a huge challenge. The custodial functi on in conjuncti on with the IDMS process has placed a paradigm shift in how DRPW should functi on. The HR functi ons and systems of the department have not responded appropriately to this mandate. The training provided by Treasury will assist the proper implementati on of IDMS for 2013/2014.The Department commenced with the technical conditi onal assessments for all offi ce buildings and it is envisaged this project will be fi nalized over a three year period. For the year 2012/2013, 73 assessments were done and for 2013/2014 the target is 80 and the remainder (87) will be done in 2014/2015. On the 73 properti es the Unit has the life cycle maintenance plan for a 15 year period.
The results of the C-AMP indicated that the Province would require a maintenance budget of R4, 3 billion to maintain and upgrade the portf olio to C3 and higher level conditi on.
The procurement of offi ce accommodati on is now guided by the results of the U-AMPs and the subsequent allocati on of budget by Provincial Treasury to the User Departments. The lack of proper HR-planning within user Departments remains a challenge in the planning and provision of offi ce accommodati on. The strategic decisions each user department makes aff ects the accommodati on requirements needed for service delivery purposes.
95
PART C - GOVERNANCE
98
PART C: GOVERNANCE
Introducti onRisk ManagementThe Department’s risk management approach informs and directs employees work to gain confi dence on the reliability of risk control strategies and therefore provide assurance risk management processes. Managers and staff at all levels have a responsibility to identi fy, evaluate and manage or report risks, and are equipped to do so by Risk Management Unit.
The Department of Roads and Public Works adopted risk management strategy during the year under review, risk management policy and risk management implementati on plan. Risk management unit took a proacti ve approach in making awareness campaigns on risk management strategy and policies to ensure that risk management is incorporated into the language and culture of the department and embedded in the behaviour and mind-set of its employees. Risk management objecti ves were set for the implementati on, communicati on and improvement of risk management within the Department. The process of managing risk is a structured approach for incorporati ng risk management into the daily, broader management process.
The Head of Department established Risk Management Committ ee (RMC) during the year under review to exercise certain responsibiliti es, amongst others:
Monitor the development, implementati on and revision of the fraud preventi on strategy• Monitor and review the fraud cases reported and recommend for referral where necessary.• Ensure that the annual risk assessment is ti meously performed• Review the risk strategies• Evaluate the reports of external and Internal Audits•
Fraud and Corrupti onThe department adopted fraud preventi on strategy, policy and fraud preventi on implementati on plan during the period under review. The policies set down the stance of the Department on fraud and corrupti on and to reinforce existi ng systems, policies, procedures, rules and regulati ons of the department aimed at preventi ng, detecti ng, reacti ng to and reducing the likelihood of fraud and corrupti on. The purpose of the strategy is to prevent and combat fraud and corrupti on through a multi plicity of supporti ng acti ons. The strategy aims to create a culture within the Department of Roads and Public Works which does not tolerate unethical behaviour.Risk management unit implemented its risk management implementati on and fraud preventi on plans. Awareness campaigns on fraud, corrupti on, risk management, confl ict of interest and code of ethics were conducted during the year under review.
Minimising Confl ict of interest
Confl ict of interest forms were issued to all employees of the department to declare their interest of any form and positi ve responses were received. Gift register is in place and kept in the offi ce of Head of Department.
99
Code of ConductThe Department is committ ed to the implementati on of the Code of Conduct for all employees of the Department. To that eff ect, the Department uses the Code of conduct for the Public Service of 2002, as issued by the Public Service Commission. In the event of the breach of that Code of Conduct, the Department uses the Disciplinary Code and Procedures, in line with Resoluti on 1 of 2003, as amended and the Senior Management Service (SMS) Handbook for Senior Management. These procedures have been inculcated through various workshops that were conducted at Head Offi ce and Regions by the Department’s Labour Relati ons Offi ce.The procedures followed by the Department in cases of breach of the Code of Conduct take the following steps:
Correcti ve counselling• Verbal warnings• Writt en warnings• Final writt en warnings•
For serious misconduct a diff erent approach is adopted, which entails a disciplinary enquiry and precauti onary suspension.
Health Safety and Environmental issuesRecognizing the value and the contributi on our employees make to the functi oning of the Department, the Department of Roads and Public Works is committ ed to ensuring that the health and safety of our employees is the most important focus. In this regard, a Safety, Health and Environment (SHE) Committ ee exists in the Department and meets on a monthly basis to discuss, among other things employee wellness and Occupati onal Health and Safety issues.
Further in terms of Occupati onal Health and Safety the Department is striving towards compliance with our legal obligati ons in respect of the Occupati onal Health and Safety Act and Regulati ons. During 2012/13 the OHS support for the regions conti nued and is intended to conti nue unti l 2014/15. During 2012/13 the departmental template OHS specifi cati ons for Roads and Buildings constructi on has been updated and new template OHS specifi cati ons for small works and maintenance operati ons have been introduced. The number of appointments of OHS agents and compliance by appointed service providers with the Act and Regulati ons, parti cularly on the building side, has improved considerably during the Financial Year.
The Department subscribes to the “Green Building Philosophy” whereby specifi cati ons for new buildings have to adhere to environmental concerns. In this regard, the Department uti lizes constructi on materials that are recommended by the Green Building Society. Windows providing adequate natural light are designed so that there is no need for electric light during the day and energy effi cient light bulbs are recommended for the buildings, solar geysers are being used in building (clinics & schools) in the remote areas
100
Portf olio Committ eesThe Department has att ended 6 Portf olio Committ ee meeti ngs, three of these were meant to discuss and approve the budget vote at the beginning of the year in April and May 2012. During these engagements the committ ee raised a number of issues, some of which were discussed and concluded in the sessions and others were fl agged for the department’s considerati on and resoluti on, during the course of the fi nancial year. Key among the issues raised included:
The dilapidated state of roads in the province• Over-reliance on consultants• The delays in the approval process of the organisati onal structure• Lack of strength of monitoring mechanisms in projects implementati on generally, but also in the • Household Contractor’s programme.Possibiliti es of over/under-expenditure, and • Full implementati on of GIAMA, especially the completeness of the asset register•
Because some of these issues are conti nuous and others systemic, while others relate to the provincial fi scal positi on, the department adopted various plans to resolve them. Some issues were incorporated into the planning process so that they become an integral part of the department’s on-going implementati on plan. Specifi c plans were developed for immediate interventi on, such as the audit interventi on plan, to address on-going systemic and process-related matt ers to improve the control environment. The process of resolving all these issues is conti nuous and the department has made progress in resolving them, especially issues relati ng to expenditure.
SCOPA Resoluti onsAlthough the Department appeared before SCOPA and responded in writi ng to the questi ons/concerns raised by
SCOPA in the period under review, no resoluti ons were received.
Prior modifi cati ons to audit reports
The Accounti ng Offi cer has put the following mechanisms in place to resolve the matt ers reported by the Auditor General in the previous fi nancial year. As part of the mechanism to address issues raised by the AG, the Department established a standing committ ee known as the Audit Interventi on Project Committ ee the purpose of which is to review the analysis and monitor progress in addressing the issues raised in the management report. For the table that shows issues raised, when they fi rst emerged and how they have been resolved refer to Report of the Accounti ng Offi cer.
Internal AuditThe Department has an Internal Audit Unit that meets the Internati onal Standards of the Insti tute of Internal Auditors for independence, objecti vity, and due diligence in order to discharge their responsibiliti es regarding the minimizing of the impact of fraud and corrupti on by the Department. The Internal Audit Unit evaluates the eff ecti veness of deterrence mechanisms, and recommends control improvement to reduce the exposure to fraud. Managers are encouraged to recognise that internal control shortcomings identi fi ed during the course of audits are, in many instances, purely symptoms and that they should strive to identi fy and address the causes of these internal control weaknesses, in additi on to addressing the control weaknesses. Awareness strategies were developed to enhance management’s understanding of the role of Internal Audit Acti vity as contained in
101
its approved Charter.
The Internal Audit Acti vity discharged its responsibiliti es and the plans were implemented and control defi ciencies were highlighted to management on a regular basis. The Chief Audit Executi ve (CAE) received an award from Insti tute of Internal Auditors in Southern African for being the best Internal Auditor in Southern Africa and this demonstrate the eff ecti veness of internal audit acti vity and risk management. Internal Audit has been evaluated by Chairperson of Audit Committ ee and was commended by audit committ ee members for its eff ecti veness and effi ciency in carrying out its work.
Audit Committ eesThe audit committ ee adopted its writt en terms of reference, which dealt with its membership, authority and responsibiliti es. The terms of reference are reviewed at least annually to ensure its relevance. The audit committ ee reviewed risk management processes, Internal Audit Acti vity, scope of Auditor-General and management reports submitt ed to it and all the reports were debated during the audit committ ee meeti ngs. The department had fi ve (5) meeti ngs during the year, preceded by Risk Management Committ ee (RMC) meeti ngs, including review of annual fi nancial statements meeti ng.
Meeti ngs were held between Head of Department (HOD) and Member of Executi ve Council (MEC) and signifi cant issues were raised with them. Separate meeti ngs between Auditor-General and Internal Audit and Risk Management were held during the year under review.
The audit committ ee approved all internal audit policies, such as Audit Methodology, Internal Audit Charter (IAC), and Internal Audit Coverage Plan. All policy related documents on Risk Management were approved, such as, Risk Management Strategy, Risk Management Policy, Risk Management Implementati on plan, Fraud Preventi on strategy, Fraud Preventi on Policy and Fraud Preventi on Plan.
The Member of the Executi ve Council (MEC), Head of Department (HOD), Chief Financial Offi cer (CFO), Chief Audit Executi ve (CAE) and top management of the department formally evaluated the functi oning of the Audit Committ ee of the Department and found to be complying with relevant secti on of PFMA and Treasury Regulati ons. The audit committ ee of the Department is eff ecti ve in discharging its responsibiliti es.
Audit Committ ee MembersName Qualifi cati on Internal or
external member
If internal, positi on in the department
Date appointed
Date Resigned
Number of meeti ngs att ended
Ms T Fuzani (Chairperson)
CA (SA) External N/A 13 March 2007 N/A 5 of 5
Mr S Nxusani (Member)
CA (SA) External N/A 13 March 2007 N/A 5 of 5
Mr C Sparg (Member) CA (SA) External N/A 09 July 2009 N/A 4 of 5
102
REPORT OF THE AUDIT COMMITTEE We are pleased to present our report for the fi nancial year ended 31st March 2013.
Audit Committ ee Members and Att endance.1. The Audit Committ ee consists of the members listed hereunder and has met as refl ected below.
Name of the members Number of meeti ngs att ended
Ms T Fuzani (Chairperson) 5 of 5
Mr S Nxusani (Member) 5 of 5
Mr C Sparg (Member) 4 of 5
Separate closed meeti ngs were held with Auditor General (AG) and management during the year under review. The Audit committ ee also had a closed meeti ng with the Member of Executi ve Committ ee (MEC) and Head of Department (HOD). 2. Audit Committ ee Responsibility The Audit Committ ee adopted the Audit Committ ee Charter read in conjuncti on with the Internal Audit Charter, as its terms of reference in discharging all its responsibiliti es as regulated therein. The charter sti pulates that it will be updated annually; comply with principles of good governance, requirements of the Public Finance Management Act (PFMA) and the Nati onal Treasury Regulati ons. The Audit Committ ee has an oversight functi on with regards to:- • Financial Management and other reporti ng practi ces,• Internal controls and management of risks,• Compliance with laws, regulati on,• The external audit and• The internal audit functi on. 3. Report on the operati ons of the Audit Committ ee The Audit Committ ee report that it has complied with Public Finance Management Act (PFMA) and Nati onal Treasury regulati ons.
4. Internal Audit And Risk Management
Internal Audit and Risk Management units functi oned eff ecti vely during the year under review.
A risk based 3 year rolling and annual audit plan was in place during the year under review. Internal Audit has comprehensively adhered to approved annual audit plan.A Risk Management Strategy was once again approved and implemented in the current fi nancial year.
103
A Fraud Preventi on Strategy was also in place during the year under review. Fraud, Audit and Risk management committ ee have conti nued to meet in the year under review.
The eff ecti veness of these units have improved a lot in the current fi nancial year.
5. The eff ecti veness of Internal Control:
The review of the eff ecti veness of the system of internal control by Audit Committ ee is informed by the reports submitt ed by Internal Audit and management, who are responsible for the development and maintenance of the internal control system. The reports submitt ed by Internal Audit and management have facilitated an eff ecti ve oversight role by the audit Committ ee. The Audit Committ ee is of the opinion, based on the informati on given by management, the internal auditors and discussion with independent external auditors that their eff ecti veness of internal controls within the department have regressed signifi cantly in certain areas and this has been brought to the att enti on of MEC, HOD and management. Informati on requested by AG for audit purposes was not submitt ed on ti me, in certain instances informati on was not available at all. This will lead to scope limitati on.
The Audit Committ ee has drawn the att enti on of the department to issues raised under signifi cant fi ndings in the report of the Auditor General in the previous years. Management has committ ed to addressing these issues. The audit committ ee is committ ed to assisti ng the department in improving its internal controls.
6. Evaluati on of Annual Financial Statements. The Audit Committ ee has:• Reviewed and discussed the audited annual fi nancial statements to be included in the annual report with Auditor-General and management,• Reviewed the Auditor-General’s management lett er and management’s response thereto and• Reviewed signifi cant adjustments resulti ng from the audit.
The Audit Committ ee concurs and accepts the Auditor-General’s conclusions on the annual fi nancial statements and is of the opinion that the audited annual fi nancial statements be accepted and read together with the report of the Auditor General.
THEMBISA FUZANI
CHAIRPERSONDATE: 17 August 2013CHAIRPERSONDATE: 17 August 2013
104
105
ANNUAL FINANCIAL STATEMENTS FOR THE EASTERN CAPE DEPARTMENT OF ROADS AND PUBLIC WORKS
For the year ended 31 March 2013
106
Appr
opria
ti on
per p
rogr
amm
e20
12/1
320
11/1
2AP
PRO
PRIA
TIO
N S
TATE
MEN
TAd
just
ed
Appr
opria
ti on
Shift
ing
of F
unds
Vire
men
tFi
nal
Appr
opria
ti on
Actu
alEx
pend
iture
Varia
nce
Expe
nditu
reas
% o
f fi n
al
appr
opria
ti on
Fina
lAp
prop
riati o
nAc
tual
Expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
01.
Ad
min
istr
ati o
n
Curr
ent p
aym
ent
378
505
(4 3
82)
1 72
437
5 84
737
5 81
037
99.9
%29
3 66
729
3 59
6Tr
ansf
ers a
nd su
bsid
ies
19 6
591
034
-20
693
20 6
93-
100%
15 6
0415
604
Paym
ent f
or c
apita
l ass
ets
17 3
063
348
5 80
226
456
26 4
56-
100%
5 36
15
361
Paym
ent f
or fi
nanc
ial
asse
ts-
--
--
-7
148
7 14
8
415
470
-7
526
422
996
422
959
3732
1 78
032
1 70
92.
Pu
blic
Wor
ks
Infr
astr
uctu
reCu
rren
t pay
men
t 60
4 25
1(1
32)
30 5
2563
4 64
463
4 55
391
99.9
%53
6 10
053
6 10
0Tr
ansf
ers a
nd su
bsid
ies
-13
2-
192
371
191
284
1 08
799
.4%
240
847
220
921
Paym
ent f
or c
apita
l ass
ets
384
592
-17
627
209
980
209
980
-10
0.0%
176
911
176
911
Paym
ent f
or fi
nanc
ial
asse
ts-
-4
718
4 71
84
718
-10
0%25
825
25 8
25
988
843
-52
870
1 04
1 71
31
040
535
1 17
897
9 68
395
9 75
73.
T
rans
port
Infr
astr
uctu
reCu
rren
t pay
men
t 1
562
182
(45)
(61
558)
1 50
0 57
91
496
959
3 62
099
.8%
1 15
2 59
51
152
595
Tran
sfer
s and
subs
idie
s4
815
45-
4 86
04
806
5498
.9%
4 86
94
869
Paym
ent f
or c
apita
l ass
ets
450
234
-(6
289
)44
3 94
544
3 84
699
99.9
%66
5 99
766
5 99
7Pa
ymen
t fo
r fi n
anci
al
asse
ts-
--
--
--
-
2 01
7 23
1-
(67
847)
1 94
9 38
41
945
611
3 77
31
823
461
1 82
3 46
14.
Ex
pand
ed P
ublic
Wor
ks
Prog
ram
me
Curr
ent p
aym
ent
348
143
(120
)7
979
356
002
356
002
-10
0%28
5 88
928
5 88
9Tr
ansf
ers a
nd su
bsid
ies
-12
0-
120
120
-10
0%-
-Pa
ymen
t for
cap
ital a
sset
s37
385
-(5
28)
36 8
5736
856
110
0%1
332
1 33
2
107
Appr
opria
ti on
per p
rogr
amm
e20
12/1
320
11/1
2AP
PRO
PRIA
TIO
N S
TATE
MEN
TAd
just
ed
Appr
opria
ti on
Shift
ing
of F
unds
Vire
men
tFi
nal
Appr
opria
ti on
Actu
alEx
pend
iture
Varia
nce
Expe
nditu
reas
% o
f fi n
al
appr
opria
ti on
Fina
lAp
prop
riati o
nAc
tual
Expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
0Pa
ymen
t fo
r fi n
anci
al
asse
ts-
--
--
--
-
385
528
-7
451
392
979
392
978
128
7 22
128
7 22
1
Subt
otal
3 80
7 07
2-
-3
807
072
3 80
2 08
34
989
99.9
%3
412
145
3 39
2 14
8
Stat
utor
y Ap
prop
riati o
nCu
rren
t pay
men
t 1
652
--
1 65
21
689
(37)
102.
2%1
421
1 49
2Tr
ansf
ers a
nd su
bsid
ies
--
--
--
--
Paym
ent f
or c
apita
l ass
ets
--
--
--
--
Paym
ent
for
fi nan
cial
as
sets
--
--
--
--
TOTA
L3
808
724
--
3 80
8 72
43
803
772
4 95
299
.9%
3 41
3 56
63
393
640
2012
/13
2011
/12
Fina
lAp
prop
riati o
nAc
tual
Expe
nditu
reFi
nal
Appr
opria
ti on
Actu
alEx
pend
iture
TOTA
L (b
roug
ht fo
rwar
d)3
808
724
3 41
3 56
6Re
conc
iliati
on
with
stat
emen
t of fi
nan
cial
per
form
ance
ADD
Depa
rtm
enta
l rec
eipt
s-
5 13
7
Actu
al a
mou
nts p
er st
atem
ent o
f fi n
anci
al p
erfo
rman
ce (t
otal
reve
nue)
3 80
8 72
43
418
703
Actu
al a
mou
nts p
er st
atem
ent o
f fi n
anci
al p
erfo
rman
ce (t
otal
exp
endi
ture
)3
803
772
3 39
3 64
0
108
Appr
opria
ti on
per e
cono
mic
cla
ssifi
cati o
n20
12/1
320
11/1
2Ad
just
edAp
prop
riati o
nSh
ift in
g of
Fu
nds
Vire
men
tFi
nal
Appr
opria
ti on
Actu
alEx
pend
iture
Varia
nce
Expe
nditu
reas
% o
f fi n
al
appr
opria
ti on
Fina
lAp
prop
riati o
nAc
tual
expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
0Cu
rren
t pay
men
tsCo
mpe
nsati
on
of e
mpl
oyee
s78
2 52
4(2
01)
-78
2 32
378
1 92
140
299
.9%
704
112
704
040
Good
s and
serv
ices
2 11
0 55
7(4
478
)(2
1 33
0)2
084
749
2 08
1 40
53
344
99.8
%1
562
630
1 56
2 63
1In
tere
st a
nd re
nt o
n la
nd-
--
--
--
1 50
91
509
Tran
sfer
s and
subs
idie
s Pr
ovin
ces a
nd m
unic
ipal
iti es
197
054
--
197
054
195
911
1 14
399
.4%
245
716
225
790
Non
-pro
fi t in
sti tu
ti ons
-
120
-12
012
0-
100%
--
Hous
ehol
ds
19 6
591
211
-20
870
20 8
70-
100%
15 6
0415
604
Paym
ents
for c
apita
l ass
ets
Build
ings
and
oth
er fi
xed
stru
ctur
es63
4 27
2(1
143
)9
516
642
645
642
575
7099
.9%
790
080
790
080
Mac
hine
ry a
nd e
quip
men
t61
654
5 29
23
020
69 9
6669
936
3099
.9%
58 4
8558
485
Land
and
subs
oil a
sset
s-
-4
517
4 51
74
517
-10
0%-
-So
ft war
e an
d ot
her i
ntan
gibl
e as
sets
1 35
2(8
01)
(441
)11
011
0-
100%
1 03
61
036
Paym
ents
for fi
nan
cial
ass
ets
--
4 71
84
718
4 71
8-
100%
32 9
7332
973
Tota
l3
807
072
--
3 80
7 07
23
802
083
4 98
999
.9%
3 41
2 14
53
392
148
Stat
utor
y Ap
prop
riati o
n20
12/1
320
11/1
2Di
rect
cha
nges
aga
inst
the
Nati
ona
l/Pr
ovin
cial
Rev
enue
Fun
d Ad
just
edAp
prop
riati o
nSh
ift in
g of
Fu
nds
Vire
men
tFi
nal
Appr
opria
ti on
Actu
alEx
pend
iture
Varia
nce
Expe
nditu
reas
% o
f fi n
al
appr
opria
ti on
Fina
lAp
prop
riati o
nAc
tual
expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
0M
embe
r of e
xecu
ti ve
com
mitt
ee /
parli
amen
tary
offi
cers
1 65
2-
-1
652
1 68
9(3
7)10
2.2%
1 42
11
492
Tota
l1
652
--
1 65
21
689
(37)
102.
2%1
421
1 49
2
109
Deta
il pe
r pro
gram
me
1 –
Adm
inis
trati
on
2012
/13
2011
/12
Deta
ils p
er S
ub-P
rogr
amm
eAd
just
edAp
prop
riati o
nSh
ift in
g of
Fu
nds
Vire
men
tFi
nal
Appr
opria
ti on
Actu
alEx
pend
iture
Varia
nce
Expe
nditu
reas
% o
f fi n
al
appr
opria
ti on
Fina
lAp
prop
riati o
nAc
tual
expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
01.
1 O
ffi ce
of t
he M
EC
Curr
ent p
aym
ent
6 05
1(8
1)-
5 97
05
933
3799
.4%
5 39
95
328
1.2
Man
agem
ent o
f the
De
part
men
t
Curr
ent p
aym
ent
17 3
70(2
110
)-
15 2
6015
260
-10
0%11
944
11 9
44
Tran
sfer
s and
subs
idie
s-
9-
99
-10
0%-
-
1.3
Corp
orat
e Su
ppor
t
Curr
ent p
aym
ent
355
084
(2 1
91)
1 72
435
4 61
735
4 61
7-
100%
276
324
276
324
Tr
ansf
ers a
nd su
bsid
ies
19 6
591
025
-20
684
20 6
84-
100%
15 6
0415
604
Pa
ymen
t for
cap
ital
asse
ts17
306
3 34
85
802
26 3
4626
456
-10
0%5
361
5 36
1
Paym
ent f
or fi
nanc
ial
asse
ts-
--
--
-7
148
7 14
8
Tota
l41
5 47
0-
7 52
642
2 99
642
2 95
937
99.9
%32
1 78
032
1 70
9
Stat
utor
y Ap
prop
riati o
n pe
r eco
nom
ic c
lass
ifi ca
ti on
2012
/13
2011
/12
Prog
ram
1 P
er E
cono
mic
cl
assi
fi cati
on
Ad
just
edAp
prop
riati o
nSh
ift in
g of
Fu
nds
Vire
men
tFi
nal
Appr
opria
ti on
Actu
alEx
pend
iture
Varia
nce
Expe
nditu
reas
% o
f fi n
al
appr
opria
ti on
Fina
lAp
prop
riati o
nAc
tual
expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
0Cu
rren
t pay
men
tsCo
mpe
nsati
on
of e
mpl
oyee
s19
5 85
719
21
724
197
773
197
736
3799
.9%
170
129
170
058
Good
s and
serv
ices
182
648
(4 5
74)
-17
8 07
417
8 07
4-
100%
122
029
122
029
Inte
rest
and
rent
on
land
--
--
--
-1
509
1 50
9
Tran
sfer
s and
subs
idie
s Ho
useh
olds
19
659
1 03
4-
20 6
9320
693
-10
0%15
604
15 6
04
Paym
ents
for c
apita
l ass
ets
Mac
hine
ry a
nd e
quip
men
t16
406
4 13
85
802
26 3
4626
346
-10
0%4
325
4 32
5
110
Stat
utor
y Ap
prop
riati o
n pe
r eco
nom
ic c
lass
ifi ca
ti on
2012
/13
2011
/12
Prog
ram
1 P
er E
cono
mic
cl
assi
fi cati
on
Ad
just
edAp
prop
riati o
nSh
ift in
g of
Fu
nds
Vire
men
tFi
nal
Appr
opria
ti on
Actu
alEx
pend
iture
Varia
nce
Expe
nditu
reas
% o
f fi n
al
appr
opria
ti on
Fina
lAp
prop
riati o
nAc
tual
expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
0So
ft war
e an
d ot
her i
ntan
gibl
e as
sets
900
(790
)-
110
110
-10
0%1
036
1 03
6
Paym
ents
for fi
nan
cial
ass
ets
--
--
--
7 14
87
148
Tota
l41
5 47
0-
7 52
642
2 99
642
2 95
937
99.9
%32
1 78
032
1 70
9
Stat
utor
y Ap
prop
riati o
n pe
r eco
nom
ic c
lass
ifi ca
ti on
2012
/13
2011
/12
Deta
il pe
r sub
-pro
gram
me
Adju
sted
Appr
opria
ti on
Shift
ing
of
Fund
sVi
rem
ent
Fina
lAp
prop
riati o
nAc
tual
Expe
nditu
reVa
rianc
eEx
pend
iture
as %
of fi
nal
ap
prop
riati o
n
Fina
lAp
prop
riati o
nAc
tual
expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
02.
1 Pr
ogra
mm
e Su
ppor
tCu
rren
t pay
men
t11
3 70
4(6
5)-
113
639
113
597
4299
.9%
100
294
100
294
Tran
sfer
s and
subs
idie
s-
60-
6060
-10
0%-
-Pa
ymen
t for
cap
ital a
sset
s-
12-
1212
-10
0%93
93
2.2
Plan
ning
Cu
rren
t pay
men
t4
291
(1 2
89)
-3
002
3 00
2-
100%
2 54
12
541
Paym
ent f
or c
apita
l ass
ets
--
--
--
2828
2.3
Desi
gnPa
ymen
t for
cap
ital a
sset
s33
187
(3 7
61)
-29
426
29 4
26-
100%
24 8
2424
824
2.4
Cons
truc
ti on
(PW
I)Cu
rren
t pay
men
t32
798
(3 2
88)
-29
510
29 5
10-
100%
27 8
0427
804
Tran
sfer
s and
subs
idie
s-
64-
6464
-10
0%-
-Pa
ymen
t for
cap
ital a
sset
s15
9 16
63
669
13 1
1017
5 94
517
5 94
5-
100%
141
505
141
505
2.5
Mai
nten
ance
(PW
I)Cu
rren
t pay
men
t14
0 67
22
740
-14
3 41
214
3 41
2-
100%
134
389
134
389
Tran
sfer
s and
subs
idie
s-
8-
88
-10
0%-
-Pa
ymen
t for
cap
ital a
sset
s-
34-
3434
-10
0%39
392.
6 Im
mov
able
Ass
et
Man
agem
ent (
PWI)
111
Stat
utor
y Ap
prop
riati o
n pe
r eco
nom
ic c
lass
ifi ca
ti on
2012
/13
2011
/12
Deta
il pe
r sub
-pro
gram
me
Adju
sted
Appr
opria
ti on
Shift
ing
of
Fund
sVi
rem
ent
Fina
lAp
prop
riati o
nAc
tual
Expe
nditu
reVa
rianc
eEx
pend
iture
as %
of fi
nal
ap
prop
riati o
n
Fina
lAp
prop
riati o
nAc
tual
expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
0Cu
rren
t pay
men
t24
9 63
6-
30 5
2528
0 16
128
0 11
249
99.9
%22
0 35
722
0 35
7Tr
ansf
ers a
nd su
bsid
ies
192
239
--
192
239
191
152
1 08
799
.4%
240
847
220
921
Paym
ent f
or c
apita
l ass
ets
-12
4 51
74
529
4 52
9 -
100%
10 4
2210
422
Paym
ent f
or fi
nanc
ial a
sset
s-
-4
718
4 71
84
718
-10
0%25
825
25 8
25
2.7
Faci
lity
Ope
rati o
n Cu
rren
t pay
men
t63
150
1 77
0-
64 9
2064
920
-10
0%50
715
50 7
15Pa
ymen
t for
cap
ital a
sset
s-
34-
3434
-10
0%-
-To
tal
988
843
-52
870
1 04
1 71
31
040
535
1 17
899
.9%
979
683
959
757
Stat
utor
y Ap
prop
riati o
n pe
r eco
nom
ic c
lass
ifi ca
ti on
2012
/13
2011
/12
Prog
ram
me
2 Pe
r Eco
nom
ic
clas
sifi c
ati o
nAd
just
edAp
prop
riati o
nSh
ift in
g of
Fu
nds
Vire
men
tFi
nal
Appr
opria
ti on
Actu
alEx
pend
iture
Varia
nce
Expe
nditu
reas
% o
f fi n
al
appr
opria
ti on
Fina
lAp
prop
riati o
nAc
tual
expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
0Cu
rren
t pay
men
tsCo
mpe
nsati
on
of e
mpl
oyee
s28
2 59
8(3
48)
-28
2 25
028
2 15
991
99.9
%25
3 38
725
3 38
7Go
ods a
nd se
rvic
es32
1 65
321
630
525
352
394
352
394
-10
0%28
2 71
328
2 71
3
Tran
sfer
s and
subs
idie
s to:
Prov
ince
s and
mun
icip
aliti
es19
2 23
9-
-19
2 23
919
1 15
21
087
99.4
%24
0 84
722
0 92
1Ho
useh
olds
-
132
-13
213
2-
100%
--
Paym
ent
for
capi
tal a
sset
sBu
ildin
gs a
nd o
ther
fi xe
d st
ruct
ures
192
353
(1 1
43)
13 1
1020
4 32
020
4 32
0-
100%
173
028
173
028
Mac
hine
ry a
nd e
quip
men
t-
1 14
3-
1 14
31
143
-10
0%3
883
3 88
3La
nd a
nd su
bsoi
l ass
ets
--
4 51
74
517
4 51
7-
100%
--
Paym
ents
for fi
nan
cial
ass
ets
--
4 71
84
718
4 71
8-
100%
25 8
2525
825
Tota
l98
8 84
3-
52 8
701
041
713
1 04
0 53
51
178
99.9
%97
9 68
395
9 75
7
112
Stat
utor
y Ap
prop
riati o
n pe
r eco
nom
ic c
lass
ifi ca
ti on
2012
/13
2011
/12
Deta
il pe
r sub
-pro
gram
me
Adju
sted
Appr
opria
ti on
Shift
ing
of
Fund
sVi
rem
ent
Fina
lAp
prop
riati o
nAc
tual
Expe
nditu
reVa
rianc
eEx
pend
iture
as %
of fi
nal
ap
prop
riati o
n
Fina
lAp
prop
riati o
nAc
tual
expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
03.
1 Pr
ogra
mm
e Su
ppor
tCu
rren
t pay
men
t56
666
--
56 6
6655
840
826
98.5
%61
765
61 7
65Tr
ansf
ers a
nd su
bsid
ies
4 81
5-
-4
815
4 75
956
98.8
%4
421
4 42
1
3.2
Infr
astr
uctu
re P
lann
ing
Curr
ent p
aym
ent
40 4
04(6
26)
(4 5
93)
35 1
8535
185
-10
0%42
379
42 3
79Pa
ymen
t for
cap
ital a
sset
s1
050
-(3
57)
693
693
-10
0%51
951
9
3.3
Infr
astr
uctu
re D
esig
nCu
rren
t pay
men
t6
383
1 00
2-
7 38
57
385
-10
0%8
872
8 87
2Pa
ymen
t for
cap
ital a
sset
s18
795
-(2
902
)15
893
15 8
93-
100%
7 01
17
011
3.4
Cons
truc
ti on
(TI)
Curr
ent p
aym
ent
229
195
(1 9
20)
(35
331)
191
944
189
704
2 24
098
.8%
135
056
135
056
Tran
sfer
s and
subs
idie
s-
--
--
-66
66Pa
ymen
t for
cap
ital a
sset
s38
7 37
79
086
(1 1
33)
395
330
395
231
9999
.9%
620
430
620
430
3.5
Mai
nten
ance
(TI)
Curr
ent p
aym
ent
1 11
2 57
61
419
(4 1
10)
1 10
9 88
51
109
333
552
99.9
%83
8 92
383
8 92
3Tr
ansf
ers a
nd su
bsid
ies
-45
-45
45-
100%
364
364
Paym
ent f
or c
apita
l ass
ets
40 0
72(6
958
)(1
897
)31
217
31 2
17-
100%
24 3
6124
361
3.6
Mec
hani
cal
Curr
ent p
aym
ent
116
958
80(1
7 52
4)99
514
99 5
14-
100%
65 6
0065
600
Tran
sfer
s and
subs
idie
s-
--
--
-18
18Pa
ymen
t for
cap
ital a
sset
s2
940
(2 1
28)
-81
281
2-
100%
13 6
7613
676
Tota
l2
017
231
--6
7 84
71
949
384
1 94
5 61
13
773
99.8
%1
823
461
1 82
3 46
1
113
Stat
utor
y Ap
prop
riati o
n pe
r eco
nom
ic c
lass
ifi ca
ti on
2012
/13
2011
/12
Prog
ram
me
3 Pe
r Eco
nom
ic
clas
sifi c
ati o
nAd
just
edAp
prop
riati o
nSh
ift in
g of
Fu
nds
Vire
men
tFi
nal
Appr
opria
ti on
Actu
alEx
pend
iture
Varia
nce
Expe
nditu
reas
% o
f fi n
al
appr
opria
ti on
Fina
lAp
prop
riati o
nAc
tual
expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
0Cu
rren
t pay
men
tsCo
mpe
nsati
on
of e
mpl
oyee
s26
6 00
2(4
5)(2
440
)26
3 51
726
3 24
327
499
.9%
246
584
246
583
Good
s and
serv
ices
1 29
6 18
0-
(59
118)
1 23
7 06
21
233
718
3 34
499
.7%
906
011
906
012
Tran
sfer
s and
subs
idie
s to:
Prov
ince
s and
mun
icip
aliti
es4
815
--
4 81
54
759
5698
.8%
4 86
94
869
Hous
ehol
ds
-45
-45
45-
100%
--
Paym
ent
for
capi
tal a
sset
sBu
ildin
gs a
nd o
ther
fi xe
d st
ruct
ures
405
514
-(3
594
)40
1 92
040
1 85
169
99.9
%61
6 10
561
6 10
5M
achi
nery
and
equ
ipm
ent
44 2
6811
(2 2
54)
42 0
2541
995
3099
.9%
49 8
9249
892
Soft w
are
and
othe
r int
angi
ble
asse
ts45
2(1
1)(4
41)
--
--
-
Tota
l2
017
231
-(6
7 84
7)1
949
384
1 94
5 61
13
773
99.8
%1
823
461
1 82
3 46
1
114
Stat
utor
y Ap
prop
riati o
n pe
r eco
nom
ic c
lass
ifi ca
ti on
2012
/13
2011
/12
Deta
il pe
r sub
-pro
gram
me
Adju
sted
Appr
opria
ti on
Shift
ing
of
Fund
sVi
rem
ent
Fina
lAp
prop
riati o
nAc
tual
Expe
nditu
reVa
rianc
eEx
pend
iture
as %
of fi
nal
ap
prop
riati o
n
Fina
lAp
prop
riati o
nAc
tual
expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
04.
1 Pr
ogra
mm
e Su
ppor
t – E
PWP
Curr
ent p
aym
ent
4 75
6-
575
5 33
15
331
-10
0%5
612
5 61
2Pa
ymen
t for
cap
ital a
sset
s98
0(5
4)(5
28)
398
398
-10
0%82
82
4.2
Com
mun
ity D
evel
opm
ent
Curr
ent p
aym
ent
261
558
463
7 12
926
9 15
026
9 15
0-
100%
204
220
204
220
Tran
sfer
s and
subs
idie
s-
120
-12
012
0-
100%
--
Paym
ent f
or c
apita
l ass
ets
36 2
7727
-36
304
36 3
04-
100%
654
654
4.3
Inno
vati o
n an
d Em
pow
erm
ent
Curr
ent p
aym
ent
37 0
59(1
704
)25
935
614
35 6
14-
100%
36 1
0836
108
Paym
ent f
or c
apita
l ass
ets
128
27-
155
154
199
.4%
--
4.4
Co-o
rdin
ati o
n an
d Co
mpl
ianc
e M
onito
ring
Curr
ent p
aym
ent
20 5
0110
916
20 6
2620
626
-10
0%15
210
15 2
10
4.5
Cons
truc
ti on
Deve
lopm
ent
Curr
ent p
aym
ent
24 2
691
012
-25
281
25 2
81-
100%
24 7
3924
739
Paym
ent f
or c
apita
l ass
ets
--
--
--
596
596
Tota
l38
5 52
8-
7 45
139
2 97
939
2 97
81
99.9
%28
7 22
128
7 22
1
115
Stat
utor
y Ap
prop
riati o
n pe
r eco
nom
ic c
lass
ifi ca
ti on
2012
/13
2011
/12
Prog
ram
me
4 Pe
r Eco
nom
ic
clas
sifi c
ati o
nAd
just
edAp
prop
riati o
nSh
ift in
g of
Fu
nds
Vire
men
tFi
nal
Appr
opria
ti on
Actu
alEx
pend
iture
Varia
nce
Expe
nditu
reas
% o
f fi n
al
appr
opria
ti on
Fina
lAp
prop
riati o
nAc
tual
expe
nditu
re
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
%R’
000
R’00
0Cu
rren
t pay
men
tsCo
mpe
nsati
on
of e
mpl
oyee
s38
067
-71
638
783
38 7
83-
100%
34 0
1234
012
Good
s and
serv
ices
310
076
(120
)7
263
317
219
317
219
-10
0%25
1 87
725
1 87
7
Tran
sfer
s and
subs
idie
s to:
Non
-pro
fi t in
sti tu
ti ons
-
120
-12
012
0-
100%
--
Paym
ent
for
capi
tal a
sset
sBu
ildin
gs a
nd o
ther
fi xe
d st
ruct
ures
36 4
05-
-36
405
36 4
041
99.9
%94
794
7M
achi
nery
and
equ
ipm
ent
980
-(5
28)
452
452
-10
0%38
538
5
Tota
l38
5 52
8-
7 45
139
2 97
939
2 97
81
99.9
%28
7 22
128
7 22
1
Deta
il of
tran
sfer
s and
subs
idie
s as p
er A
ppro
pria
ti on
Act (
aft e
r Vire
men
t):
1.
Deta
il of
thes
e tr
ansa
cti o
ns c
an b
e vi
ewed
in th
e no
te o
n Tr
ansf
ers a
nd su
bsid
ies,
disc
losu
re n
otes
and
Ann
exur
e 1
(A-H
) to
the
Annu
al F
inan
cial
Sta
tem
ents
.
Deta
il of
spec
ifi ca
lly a
nd e
xclu
sive
ly a
ppro
pria
ted
amou
nts v
oted
(aft e
r Vire
men
t):
2.
Deta
il of
thes
e tr
ansa
cti o
ns c
an b
e vi
ewed
in n
ote
1 (A
nnua
l App
ropr
iati o
n) to
the
Annu
al F
inan
cial
Sta
tem
ents
.
Deta
il on
pay
men
ts fo
r fi n
anci
al a
sset
s3.
Deta
il of
thes
e tr
ansa
cti o
ns p
er p
rogr
amm
e ca
n be
vie
wed
in n
ote
7 on
Pay
men
ts fo
r fi n
anci
al a
sset
s, to
the
Annu
al F
inan
cial
Sta
tem
ents
.
Expl
anati
ons
of m
ater
ial v
aria
nces
from
Am
ount
s Vot
ed (a
ft er V
irem
ent)
:4.
116
4.1 Per programme Final Appropriati on
Actual Expenditure
Variance R’000 Variance as a % of Final Appropriati on
Programme 1 – Administrati on 422 996 422 959 37 0.0% Programme 2 – Public Works Infrastructure
1 041 713 1 040 535 1 178 0.1%
Programme 3 – Transport Infrastructure
1 949 384 1 945 611 3 773 0.2%
Programme 4 – Expanded Public Programme
392 979 392 978 1 0.0%
4.2 Per economic classifi cati on Final Appropriati on
Actual Expenditure
Variance Variance as a % of Final
Appropriati onR’000 R’000 R’000 R’000
Current payments Compensati on of employees 782 323 781 921 402 0.1% Goods and services 2 084 749 2 081 405 3 344 0.2%
Transfers and subsidies Provinces and municipaliti es 197 054 195 911 1 143 0.6% Non-profi t insti tuti ons 120 120 - 0.0% Households 20 870 20 870 - 0.0% Gift s and donati ons Payments for capital assets Buildings and other fi xed structures 642 645 642 575 70 0.0% Machinery and equipment 69 966 69 936 30 0.0% Land and subsoil assets 4 517 4 517 - 0.0% Soft ware and other intangible assets 110 110 - 0.0%
Payments for fi nancial assets 4 718 4 718 - 0.0%
117
4.3 Per conditi onal grant Final Appropriati on
Actual Expenditure
Variance Variance as a % of Final Appropriati on
R’000 R’000 R’000 R’000 Public Works Devoluti on of Property rates funds grant
205 298 203 794 1 504 0.7%
Provincial Infrastructure grant 1 369 985 1 369 985 - 0.0% EPWP Incenti ve grant 49 694 49 694 - 0.0%
PERFORMANCE Note 2012/13 2011/12R’000 R’000
REVENUEAnnual appropriati on 1 3 807 072 3 412 145Statutory appropriati on 2 1 652 1 421Departmental revenue 3 - 5 137
TOTAL REVENUE 3 808 724 3 418 703
EXPENDITURECurrent expenditureCompensati on of employees 4 783 610 705 532Goods and services 5 2 081 405 1 562 631Interest and rent on land 6 - 1 509Total current expenditure 2 865 015 2 269 672
Transfers and subsidiesTransfers and subsidies 8 216 901 241 394Total transfers and subsidies 216 901 241 394
Expenditure for capital assetsTangible capital assets 9 717 028 848 565Soft ware and other intangible assets 9 110 1 036Total expenditure for capital assets 717 138 849 601
Payments for fi nancial assets 7 4 718 32 973
TOTAL EXPENDITURE 3 803 772 3 393 640
SURPLUS/(DEFICIT) FOR THE YEAR 4 952 25 063
Reconciliati on of Net Surplus/(Defi cit) for the yearVoted funds 4 952 19 926
Annual appropriati on 3 448 -Conditi onal grants 1 504 19 926
Departmental revenue and NRF Receipts 13 - 5 137SURPLUS/(DEFICIT) FOR THE YEAR 4 952 25 063
118
POSITION Note 2012/13 2011/12R’000 R’000
ASSETS
Current assets 25 083 27 211Fruitless and wasteful expenditure 10 - 4 718Receivables 11 25 083 22 493
TOTAL ASSETS 25 083 27 211
LIABILITIES
Current liabiliti es 25 083 27 211Voted funds to be surrendered to the Revenue Fund 12 (6 528) 6 380Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund 13 1 323 5 441Bank overdraft 14 14 204 4 833Payables 15 16 084 10 557
TOTAL LIABILITIES 25 083 27 211
NET ASSETS - -
CASH FLOW Note 2012/13 2011/12R’000 R’000
CASH FLOWS FROM OPERATING ACTIVITIESReceipts 3 823 480 3 434 109
Annual appropriated funds received 1.1 3 807 072 3 412 145Statutory appropriated funds received 2 1 652 1 421Departmental revenue received 3 14 756 20 543
Net (increase)/decrease in working capital 7 655 4 674Surrendered to Revenue Fund (36 734) (71 437)Current payments (2 865 015) (2 269 672)Payments for fi nancial assets (4 718) (32 973)Transfers and subsidies paid (216 901) (241 394)Net cash fl ow available from operati ng acti viti es 16 707 767 823 307
CASH FLOWS FROM INVESTING ACTIVITIESPayments for capital assets 9 (717 138) (849 601)Net cash fl ows from investi ng acti viti es (717 138) (849 601)
Net increase/(decrease) in cash and cash equivalents (9 371) (26 294)
Cash and cash equivalents at beginning of period (4 833) 21 461
Cash and cash equivalents at end of period 17 (14 204) (4 833)
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The Financial Statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. However, where appropriate and meaningful, additi onal informati on has been disclosed to enhance the usefulness of the Financial Statements and to comply with the statutory requirements of the Public Finance Management Act, Act 1 of 1999 (as amended by Act 29 of 1999) [the Act], and the Treasury Regulati ons issued in terms of the Act and the Division of Revenue Act, Act 1 of 2010.
Presentati on of the Financial Statements1.
Basis of preparati on1.1
The Financial Statements have been prepared on a modifi ed cash basis of accounti ng, except where stated otherwise. The modifi ed cash basis consti tutes the cash basis of accounti ng supplemented with additi onal disclosure items. Under the cash basis of accounti ng transacti ons and other events are recognised when cash is received or paid.
Presentati on currency1.2
All amounts have been presented in the currency of the South African Rand (R) which is also the functi onal currency of the department.
Rounding1.3
Unless otherwise stated all fi nancial fi gures have been rounded to the nearest one thousand Rand (R’000).
Comparati ve fi gures1.4
Prior period comparati ve informati on has been presented in the current year’s fi nancial statements. Where necessary fi gures included in the prior period fi nancial statements have been reclassifi ed to ensure that the format in which the informati on is presented is consistent with the format of the current year’s fi nancial statements.
Comparati ve fi gures - Appropriati on Statement1.5
A comparison between actual amounts and fi nal appropriati on per major classifi cati on of expenditure is included in the Appropriati on Statement.
120
Revenue2.
2.1 Appropriated funds
Appropriated funds comprises of departmental allocati ons as well as direct charges against revenue fund (i.e. statutory appropriati on).
Appropriated funds are recognised in the fi nancial records on the date the appropriati on becomes eff ecti ve. Adjustments made in terms of the adjustments budget process are recognised in the fi nancial records on the date the adjustments become eff ecti ve.
Unexpended appropriated funds are surrendered to the Nati onal/Provincial Revenue Fund. Any amounts owing to the Nati onal/Provincial Revenue Fund at the end of the fi nancial year are recognised as a payable in the statement of fi nancial positi on.
Any amount due from the Nati onal/Provincial Revenue Fund at the end of the fi nancial year is recognised as a receivable in the statement of fi nancial positi on.
2.2 Departmental revenue
All departmental revenue is recognised in the statement of fi nancial performance when received and is subsequently paid into the Nati onal/Provincial Revenue Fund, unless stated otherwise.
Any amount owing to the Nati onal/Provincial Revenue Fund is recognised as a payable in the statement of fi nancial positi on.
No accrual is made for amounts receivable from the last receipt date to the end of the reporti ng period. These amounts are however disclosed in the disclosure note to the annual fi nancial statements.
121
Expenditure3.
3.1 Compensati on of employees
3.1.1 Salaries and wages
Salaries and wages are expensed in the statement of fi nancial performance when the fi nal authorisati on for payment is eff ected on the system (by no later than 31 March of each year).
Other employee benefi ts that give rise to a present legal or constructi ve obligati on are disclosed in the disclosure notes to the fi nancial statements at its face value and are not recognised in the statement of fi nancial performance or positi on.
3.1.2 Social contributi ons
Employer contributi ons to post employment benefi t plans in respect of current employees are expensed in the statement of fi nancial performance when the fi nal authorisati on for payment is eff ected on the system (by no later than 31 March of each year).
No provision is made for reti rement benefi ts in the fi nancial statements of the department. Any potenti al liabiliti es are disclosed in the fi nancial statements of the Nati onal Revenue Fund and not in the fi nancial statements of the employer department.
Employer contributi ons made by the department for certain of its ex-employees (such as medical benefi ts) are classifi ed as transfers to households in the statement of fi nancial performance.
3.2 Goods and services
Payments made during the year for goods and/or services are recognised as an expense in the statement of fi nancial performance when the fi nal authorisati on for payment is eff ected on the system (by no later than 31 March of each year).
The expense is classifi ed as capital if the goods and/or services were acquired for a capital project or if the total purchase price exceeds the capitalisati on threshold (currently R5, 000). All other expenditures are classifi ed as current.
Rental paid for the use of buildings or other fi xed structures is classifi ed as goods and services and not as rent on land.
3.3 Interest and rent on land
Interest and rental payments are recognised as an expense in the statement of fi nancial performance when the fi nal authorisati on for payment is eff ected on the system (by no later than 31 March of each year). This item excludes rental for the use of buildings or other fi xed structures. If it is not possible to disti nguish between payment for the use of land and the fi xed structures on it, the whole amount should be recorded under goods and services.
122
3.4 Payments for fi nancial assets
Debts are writt en off when identi fi ed as irrecoverable. Debts writt en-off are limited to the amount of savings and/or underspending of appropriated funds. The write off occurs at year-end or when funds are available. No provision is made for irrecoverable amounts but an esti mate is included in the disclosure notes to the fi nancial statements amounts.
All other losses are recognised when authorisati on has been granted for the recogniti on thereof.
3.5 Transfers and subsidies
Transfers and subsidies are recognised as an expense when the fi nal authorisati on for payment is eff ected on the system (by no later than 31 March of each year).
3.6 Unauthorised expenditure
When confi rmed unauthorised expenditure is recognised as an asset in the statement of fi nancial positi on unti l such ti me as the expenditure is either approved by the relevant authority, recovered from the responsible person or writt en off as irrecoverable in the statement of fi nancial performance.
Unauthorised expenditure approved with funding is derecognised in the statement of fi nancial positi on when the unauthorised expenditure is approved and the related funds are received.
Where the amount is approved without funding it is recognised as expenditure in the statement of fi nancial performance on the date sti pulated in the Act.
3.7 Fruitless and wasteful expenditure
Fruitless and wasteful expenditure is recognised as expenditure in the statement of fi nancial performance according to the nature of the payment and not as a separate line item on the face of the statement. If the expenditure is recoverable it is treated as an asset unti l it is recovered from the responsible person or writt en off as irrecoverable in the statement of fi nancial performance.
3.8 Irregular expenditure
Irregular expenditure is recognised as expenditure in the statement of fi nancial performance. If the expenditure is not condoned by the relevant authority it is treated as an asset unti l it is recovered or writt en off as irrecoverable.
123
Assets4.
4.1 Cash and cash equivalents
Cash and cash equivalents are carried in the statement of fi nancial positi on at cost.
Bank overdraft s are shown separately on the face of the statement of fi nancial positi on.
For the purposes of the cash fl ow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdraft s.
4.2 Prepayments and advances
Amounts prepaid or advanced are recognised in the statement of fi nancial positi on when the payments are made and are derecognised as and when the goods/services are received or the funds are uti lised.
Prepayments and advances outstanding at the end of the year are carried in the statement of fi nancial positi on at cost.
4.3 Receivables
Receivables included in the statement of fi nancial positi on arise from cash payments made that are recoverable from another party (including departmental employees) and are derecognised upon recovery or write-off .
Receivables outstanding at year-end are carried in the statement of fi nancial positi on at cost plus any accrued interest. Amounts that are potenti ally irrecoverable are included in the disclosure notes.
4.4 Inventory
Inventories that qualify for recogniti on must be initi ally refl ected at cost. Where inventories are acquired at no cost, or for nominal considerati on, their cost shall be their fair value at the date of acquisiti on.
All inventory items at year-end are refl ected using the FIFO cost formula.
124
4.5 Capital assets
4.5.1 Movable assets
Initi al recogniti on
A capital asset is recorded in the asset register on receipt of the item at cost. Cost of a capital asset is defi ned as the total cost of acquisiti on. Where the cost cannot be determined accurately, the capital asset is stated at fair value. Where fair value cannot be determined, the capital asset is included in the asset register at R1.
Subsequent recogniti on
Subsequent expenditure of a capital nature is recorded in the statement of fi nancial performance as “expenditure for capital assets” and is capitalised in the asset register of the department on completi on of the project.
Repairs and maintenance is expensed as current “goods and services” in the statement of fi nancial performance.
Assets which are newly located during the asset count which previously did not appear on the asset register will be treated as follows:
Assets purchased prior to 1 April 2002:•
Where historical cost is shown, no adjustment will be made.
Where cost is shown as R1/ Nil, no adjustment will be made.
Assets purchased aft er 1 April 2002:•
Where practi cable the newly located asset to be traced to the original invoice.
Where it is in practi cable to make a direct link to the original purchase invoice in order to confi rm the purchase date, age or purchase price of the asset, that the following approach will be followed:
In the year of discovery the asset will be included in the asset register at R1 and only at the following reporti ng date be o valued at a market related value. As prescribed by the Guide.
In the fi rst reporti ng date aft er discovery of the asset the asset will be shown at Fair Value. The Guide allows for the o following methods to calculate the Fair Value i.e. open market value, market-based value and depreciated replacement cost. As a Department we have agreed on the following methodology for each of our asset categories:
Furniture and offi ce equipment / other machinery and equipment: The depreciated replacement value will be applied, obtaining the current replacement cost from furniture retailers and adjusti ng for the esti mated current conditi on. All esti mates will be performed in house and not outsourced to a valuer.
Computer equipment: The depreciated replacement value will be applied, obtaining the current replacement cost from furniture retailers and adjusti ng for the esti mated current conditi on. All esti mates will be performed in house and not outsourced to a valuer.
Transport assets (Yellow fl eet): The open market value method will be applied, obtaining the current market/ book value from dealerships and adjusti ng for the esti mated current conditi on. All esti mates will be performed in house and not outsourced to a valuer.
125
Disposal of Assets / Removal of Assets from the Asset Register:
Assets identi fi ed as Stolen:•
Will not delete the asset from the FAR and AFS unti l compliance with the disposal policy but will ring fence and show in a separate tab.
Will not reduce / adjust the value as shown in the FAR/ AFS.
Assets identi fi ed as obsolete/ to be scrapped/ to be disposed:•
Will not delete/ remove the asset from the FAR and AFS unti l compliance with the disposal policy but will ring fence and show in a separate tab.
Will not reduce/ adjust the value as shown in the FAR/ AFS.
Assets identi fi ed as duplicati ons:•
Will not delete/ remove the asset from the FAR and AFS unti l compliance with the disposal policy but will ring fence and show in a separate tab.
Will not reduce/ adjust the value as shown in the FAR/ AFS.
4.5.2 Intangible assets
Initi al recogniti on
An intangible asset is recorded in the asset register on receipt of the item at cost. Cost of an intangible asset is defi ned as the total cost of acquisiti on. Where the cost cannot be determined accurately, the intangible asset is stated at fair value. Where fair value cannot be determined, the intangible asset is included in the asset register at R1.
All intangible assets acquired prior to 1 April 2002 are included in the register at R1.
Subsequent recogniti on
Subsequent expenditure of a capital nature is recorded in the statement of fi nancial performance as “expenditure for capital assets” and is capitalised in the asset register of the department on completi on of the project.
Repairs and maintenance is expensed as current “goods and services” in the statement of fi nancial performance.
4.5.3 Immovable assets
Initi al recogniti on
A capital asset is recorded on receipt of the item at cost. Cost of an asset is defi ned as the total cost of acquisiti on. Where the cost cannot be determined accurately, the immovable capital asset is stated at R1 unless the fair value for the asset has been reliably esti mated.
126
Subsequent recogniti on
Work-in-progress of a capital nature is recorded in the statement of fi nancial performance as “expenditure for capital assets”. On completi on, the total cost of the project is included in the asset register of the department that is accountable for the asset.
Repairs and maintenance is expensed as current “goods and services” in the statement of fi nancial performance.
Provincial Immovable Assets
The disclosure notes to the fi nancial statements represent the consolidated positi on of the Eastern Cape Province immovable assets with the excepti on of the Human Sett lements properti es which in terms of The Housing Act 107 of 1997 and The Housing Amendment Act 4 of 2001 remain in the custody of the Department of Human Sett lements. The above accounti ng policies have been applied as stated.
Where documentary evidence supporti ng completed provincial projects for the current fi nancial year is considered to be either incomplete or inaccurate, the project will not be included.
Liabiliti es5.
5.1 Payables
Recognised payables mainly comprise of amounts owing to other governmental enti ti es. These payables are carried at cost in the statement of fi nancial positi on.
5.2 Conti ngent liabiliti es
Conti ngent liabiliti es are included in the disclosure notes to the fi nancial statements when it is possible that economic benefi ts will fl ow from the department, or when an outf low of economic benefi ts or service potenti al is probable but cannot be measured reliably.
5.3 Conti ngent assets
Conti ngent assets are included in the disclosure notes to the fi nancial statements when it is probable that an infl ow of economic benefi ts will fl ow to the enti ty.
5.4 Commitments
Commitments are not recognised in the statement of fi nancial positi on as a liability or as expenditure in the statement of fi nancial performance but are included in the disclosure notes.
5.5 Accruals
Accruals are not recognised in the statement of fi nancial positi on as a liability or as expenditure in the statement of fi nancial performance but are included in the disclosure notes.
127
5.6 Employee benefi ts
Short-term employee benefi ts that give rise to a present legal or constructi ve obligati on are disclosed in the disclosure notes to the fi nancial statements. These amounts are not recognised in the statement of fi nancial performance or the statement of fi nancial positi on.
5.7 Lease commitments
Finance lease
Finance leases are not recognised as assets and liabiliti es in the statement of fi nancial positi on. Finance lease payments are recognised as an expense in the statement of fi nancial performance and are not apporti oned between the capital and interest porti ons. The total fi nance lease payment is disclosed in the disclosure notes to the fi nancial statements.
In terms of the Departmental Financial Reporti ng Framework Guide (released updated October 2012) the 2011/12 informati on, which is the comparati ve informati on for 2012/13, must be shown as it appeared in the 2011/12 audited fi nancial statements i.e. the comparati ve has not been restated.
Operati ng lease
Operati ng lease payments are recognised as an expense in the statement of fi nancial performance. The operati ng lease commitments are disclosed in the disclosure notes to the fi nancial statement.
5.8 Impairments
The department tests for impairment where there is an indicati on that a receivable, loan or investment may be impaired. An assessment of whether there is an indicati on of possible impairment is done at each reporti ng date. An esti mate is made for doubtf ul loans and receivables based on a review of all outstanding amounts at year-end. Impairments on investments are calculated as being the diff erence between the carrying amount and the present value of the expected future cash fl ows / service potenti al fl owing from the instrument.
5.9 Provisions
Provisions are disclosed when there is a present legal or constructi ve obligati on to forfeit economic benefi ts as a result of events in the past and it is probable that an outf low of resources embodying economic benefi ts will be required to sett le the obligati on and a reliable esti mate of the obligati on can be made.
Receivables for departmental revenue6.
Receivables for departmental revenue are disclosed in the disclosure notes to the annual fi nancial statements. These receivables are writt en off when identi fi ed as irrecoverable and are disclosed separately.
Related party transacti ons7.
Specifi c informati on with regards to related party transacti ons is included in the disclosure notes.
128
Key management personnel8.
Compensati on paid to key management personnel including their family members where relevant, is included in the disclosure notes.
Annual Appropriati on 1.
1.1 Annual Appropriati onIncluded are funds appropriated in terms of the Appropriati on Act (and the Adjustments Appropriati on Act) for Nati onal Departments (Voted funds) and Provincial Departments:
2012/13 2011/12Final
Appropriati onActual Funds
ReceivedFunds not
requested/not received
Appropriati onreceived
R’000 R’000 R’000 R’000Administrati on 422 996 422 996 - 321 780Public Works Infrastructure 1 041 713 1 041 713 - 979 683Transport Infrastructure 1 949 384 1 949 384 - 1 823 461Expanded Public Works Programme 392 979 392 979 - 287 221Total 3 807 072 3 807 072 - 3 412 145
Conditi onal grants**1.2
Note2012/13 2011/12
R’000 R’000Total grants received 32 1 624 977 1 376 560
Provincial grants included in Total Grants received 1 369 985 1 034 086
(** It should be noted that the Conditi onal grants are included in the amounts per the Final Appropriati on in Note 1.1)
Statutory Appropriati on 2.
2012/13 2011/12R’000 R’000
Member of executi ve committ ee/parliamentary offi cers 1 652 1 421Total 1 652 1 421
Actual Statutory Appropriati on received 1 652 1 421
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Departmental revenue 3.
Note 2012/13 2011/12R’000 R’000
Sales of goods and services other than capital assets 3.1 14 145 13 750Transacti ons in fi nancial assets and liabiliti es 3.2 611 6 793Total revenue collected 14 756 20 543Less: Own revenue included in appropriati on 13 14 756 15 406Departmental revenue collected - 5 137
3.1 Sales of goods and services other than capital assets
Note 2012/13 2011/123 R’000 R’000
Sales of goods and services produced by the department 14 145 13 750Other sales 14 145 13 750
Sales of scrap, waste and other used current goods - -Total 14 145 13 750
3.2 Transacti ons in fi nancial assets and liabiliti es
Note 2012/13 2011/123 R’000 R’000
Stale cheques writt en back 3 16Other Receipts including Recoverable Revenue 608 6 777Total 611 6 793
Compensati on of employees4.
4.1 Salaries and Wages
2012/13 2011/12R’000 R’000
Basic salary 550 366 492 844Performance award 8 239 7 064Service Based 1 832 1 475Compensati ve/circumstanti al 3 682 4 141Periodic payments 28 24Other non-pensionable allowances 121 048 104 148Total 685 195 609 696
4.2 Social contributi ons
2012/13 2011/12R’000 R’000
Employer contributi onsPension 63 928 60 064Medical 34 286 35 583Bargaining council 201 189Total 98 415 95 836
Total compensati on of employees 783 610 705 532
Average number of employees 3 705 3 535
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Goods and services 5.
Note 2012/13 2011/12R’000 R’000
Administrati ve fees 111 124Adverti sing 5 098 4 960Assets less then R5,000 5.1 4 809 2 398Bursaries (employees) 805 605Catering 7 188 4 759Communicati on 17 935 16 394Computer services 5.2 45 460 21 311Consultants, contractors and agency/outsourced services 5.3 1 352 838 1 007 301Audit cost – external 5.4 7 989 7 112Fleet services 16 886 778Inventory 5.5 115 332 43 040Operati ng leases 203 603 212 127Property payments 5.6 101 810 85 266Rental and hiring 18 553 3Travel and subsistence 5.7 77 330 64 441Venues and faciliti es 4 508 -Training and staff development 19 070 24 910Other operati ng expenditure 5.8 82 080 67 102Total 2 081 405 1 562 631
5.1 Assets less than R5,000
Note 2012/13 2011/125 R’000 R’000
Tangible assets 4 809 2 398Machinery and equipment 4 791 2 393Transport assets 18 5
Total 4 809 2 398
5.2 Computer services
Note 2012/13 2011/125 R’000 R’000
SITA computer services 27 340 20 973External computer service providers 18 120 338Total 45 460 21 311
5.3 Consultants, contractors and agency/outsourced services
Note 2012/13 2011/125 R’000 R’000
Business and advisory services 138 344 104 923Infrastructure and planning 81 748 89 723Legal costs 6 946 4 195Contractors 1 125 800 808 460Total 1 352 838 1 007 301
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5.4 Audit cost – External
Note 2012/13 2011/125 R’000 R’000
Regularity audits 7 989 7 112Total 7 989 7 112
5.5 Inventory
Note 2012/13 2011/125 R’000 R’000
Food and food supplies 586 460Fuel, oil and gas 32 253 18 654Other consumables 48 479 11 508Materials and supplies 28 297 7 755Stati onery and printi ng 5 709 4 605Medical supplies 8 58Total 115 332 43 040
5.6 Property payments
Note 2012/13 2011/125 R’000 R’000
Municipal services 53 857 9 983Property management fees 39 086 30 555Property maintenance and repairs 8 867 44 728Total 101 810 85 266
5.7 Travel and subsistence
Note 2012/13 2011/125 R’000 R’000
Local 77 330 64 424Foreign - 17Total 77 330 64 441
5.8 Other operati ng expenditure
Note 2012/13 2011/125 R’000 R’000
Learnerships 69 353 55 721Professional bodies, membership and subscripti on fees 4 427 232Resett lement costs 704 958Other 7 596 10 191Total 82 080 67 102
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Interest and rent on land 6.
Note 2012/13 2011/12R’000 R’000
Interest paid - 1 509Total - 1 509
Payments for fi nancial assets7.
Note 2012/13 2011/12R’000 R’000
Other material losses writt en off 7.1 4 718 25 825Debts writt en off 7.2 - 7 148Total 4 718 32 973
7.1 Other material losses writt en off
Note 2012/13 2011/127 R’000 R’000
Nature of lossesFruitless & Wasteful Expenditure 4 718 25 825Total 4 718 25 825
7.2 Debts writt en off
Note 2012/13 2011/127 R’000 R’000
Nature of debts written offHistoric Debt Write off
(Interdepartmental and Staff debt)- - 7 142Other - 6Total debt written off - 7 148
Transfers and subsidies8.
2012/13 2011/12R’000 R’000
NoteProvinces and municipaliti es Annex 1A,
Annex 1B195 910 220 921
Non-profi t insti tuti ons Annex 1G 120 -Households Annex 1H 20 871 20 473Total 216 901 241 394
Unspent funds transferred to the above benefi ciaries
133
Expenditure for capital assets 9.
Note 2012/13 2011/12R’000 R’000
Tangible assets 717 028 848 565Buildings and other fi xed structures 647 092 790 080Machinery and equipment 29 69 936 58 485
Soft ware and other intangible assets 110 1 036Computer soft ware 30 110 1 036
Total 717 138 849 601
9.1 Analysis of funds uti lised to acquire capital assets – 2012/13
Voted funds Aid assistance TotalR’000 R’000 R’000
Tangible assets 717 028 - 717 028Buildings and other fi xed structures 647 092 - 647 092Machinery and equipment 69 936 - 69 936
Soft ware and other intangible assets 110 - 110Computer soft ware 110 - 110
Total 717 138 - 717 138
9.2 Analysis of funds uti lised to acquire capital assets – 2011/12
Voted funds Aid assistance TotalR’000 R’000 R’000
Tangible assets 848 565 - 848 565Buildings and other fi xed structures 790 080 - 790 080Machinery and equipment 58 485 - 58 485
Soft ware and other intangible assets 1 036 - 1 036Computer soft ware 1 036 - 1 036
Total 849 601 - 849 601
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Fruitless and wasteful expenditure 10.
10.1 Reconciliati on of fruitless and wasteful expenditure
2012/13 2011/12R’000 R’000
Opening balance 4 718 30 543Less: Amounts resolved (4 718) (25 825)
Current (4 718) (25 825)Less: Amounts transferred to receivables for recoveryFruitless and wasteful expenditure awaiti ng resoluti on - 4 718
Analysis of awaiti ng resoluti on per economic classifi cati onCurrent - 4 718
Total - 4 718
Receivables11.
2012/13 2011/12R’000 R’000 R’000 R’000 R’000
Note
Less than one year
One to three years
Older than three years Total Total
Claims recoverable 11 Annex
4
19 538 1 250 - 20 788 18 845
Recoverable expenditure
11.2 479 - - 479 497
Staff debt 11.3 964 2 195 627 3 786 3 141Other debtors 11.4 30 - - 30 10Total 21 011 3 445 627 25 083 22 493
11.1 Claims recoverable
Note 2012/13 2011/1211 R’000 R’000
Nati onal departments 16 958 194Provincial departments 3 830 18 651Total 20 788 18 845
11.2 Recoverable expenditure (disallowance accounts)
Note 2012/13 2011/1211 R’000 R’000
Salary recoverable expenditure - 471Disallowed/Dishonoured cheques 479 26Total 479 497
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11.3 Staff debt
Note 2012/13 2011/1218 R’000 R’000
Staff Debtors 3 786 3 141Total 3 786 3 141
11.4 Other debtors
Note 2012/13 2011/1211 R’000 R’000
Salary control accounts 30 10Total 30 10
Voted funds to be surrendered to the Revenue Fund12.
Note 2012/13 2011/12R’000 R’000
Opening balance 6 380 40 500Transfer from statement of fi nancial performance 4 952 19 926Prior year over payment 2 065 -Paid during the year (19 925) (54 046)Closing balance (6 528) 6 380
Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund13.
2012/13 2011/12R’000 R’000
Opening balance 5 441 2 289Transfer from Statement of Financial Performance - 5 137Own revenue included in appropriati on 14 756 15 406Paid during the year (18 874) (17 391)Closing balance 1 323 5 441
Bank Overdraft 14.
2012/13 2011/12R’000 R’000
Consolidated Paymaster General Account 14 204 4 833Total 14 204 4 833
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Payables – current15.
Note 2012/13 2011/12
R’000 R’000
Advances received 15.1 7 371 2 841Clearing accounts 15.2 518 576Other payables 15.3 8 195 7 140Total 16 084 10 557
15.1 Advances received
Note 2012/13 2011/1215 R’000 R’000
Provincial departments Annex 8B
7 371 2 841
Total 7 371 2 841
15.2 Clearing accounts
Note 2012/13 2011/1215 R’000 R’000
Employee Pool Fund 518 576Total 518 576
15.3 Other payables
Note 2012/13 2011/1215 R’000 R’000
Contract Performance Security Received 7 253 6 674Staff Debt Receivable Income 942 466Total 8 195 7 140
Net cash fl ow available from operati ng acti viti es16.
Note 2012/13 2011/12R’000 R’000
Net surplus/(defi cit) as per Statement of Financial Performance 4 952 25 063Add back non cash/cash movements not deemed operati ng acti viti es 702 815 798 244(Increase)/decrease in receivables – current (2 590) 138(Increase)/decrease in other current assets 4 718 25 825Increase/(decrease) in payables – current 5 527 -21 289Expenditure on capital assets 717 138 849 601Surrenders to Revenue Fund (36 734) (71 437)Own revenue included in appropriati on 14 756 15 406Net cash fl ow generated by operati ng acti viti es 707 767 823 307
137
Reconciliati on of cash and cash equivalents for cash fl ow purposes17.
Note 2012/13 2011/12R’000 R’000
Consolidated Paymaster General account (14 204) (4 833)Total (14 204) (4 833)
These amounts are not recognised in the Annual Financial Statements and are disclosed to enhance the usefulness of the Annual Financial Statements.
Conti ngent liabiliti es and conti ngent assets18.
18.1 Conti ngent liabiliti es
Note 2012/13 2011/12R’000 R’000
Liable to
Nature
Housing loan guarantees Employees Annex 3A 31 71Claims against the department Annex 3B 175 524 139 548Other departments (interdepartmental unconfi rmed balances) Annex 5 127 216Other Annex 3B 28 182 31 532Total 203 864 171 367
Other comprises of:Transfers to Municipaliti es of R26,190,000 (2011/2012 R24,808,000).This relates to amounts for rates charged by municipaliti es • on properti es built on unsurveyed rural land. Camping Allowances of R1,474,000 (2011/2012 nil) relati ng to amounts possibly owed to employees for camping allowances. • Currently the amount is disputed and has been disclosed as conti ngent.EPWP employees vouchers being unclaimed at the Post Offi ce of R518,000 (2011/2012 R6,724,000).•
This amount relates to the vouchers which the EPWP employees have not collected. In terms of the agreement with SAPO the monies for expired vouchers should be transferred into the account of the benefi ciary, however this does not take place as the money not collected is uti lised for the next month’s payments and so forth. Therefore there is a possibility that the EPWP employee may collect the amount at some date in the future from DRPW.
18.2 Conti ngent assets
2012/13 2011/12R’000 R’000
Nature of conti ngent asset
2nd & 3rd Notch overpayments to be recovered 32 248 32 248OSD 10 322 12 041Total 42 570 44 289
138
SANRAL Interest :The prior year fi gure for SANRAL interest has been restated from R17,951,000 to nil..•
Compensati on of Employees:Payment of backpay - 2nd & 3rd Notch overpayments to be recovered.• Payment of OSD overpayment to be recovered. The balance has reduced due to cases being resolved.• Interest is not charged on the amounts due for payment of backpay & OSD overpayment from employees sti ll in service. Interest • is charged for payments due from ex-employees only aft er noti fi cati on that the amount has become payable.
Commitments19.
Note 2012/13 2011/12R’000 R’000
Current expenditureApproved and contracted 485 356 485 549Approved but not yet contracted 964 3 017
486 320 488 566Capital expenditureApproved and contracted 572 079 2 325 401Approved but not yet contracted - 579 163
572079 2 904 564Total Commitments 1 058 399 3 393 130
The prior year fi gure for Commitments has been restated from R3 372 000 to R3 393 000.
Due to the nature of capital projects in the Department, the majority of capital projects are multi -year commitments.
Accruals20.
2012/13 2011/12R’000 R’000
Listed by economic classifi cati on30 Days 30+ Days Total Total
Goods and services 87 811 10 121 97 932 157 272Transfers and subsidies 6 561 - 6 561 19 618Capital assets 6 975 675 7 650 76 123Other - 3 873 3 873 5 371Total 101 347 14 669 116 016 258 384
Note 2012/13 2011/12R’000 R’000
Listed by programme levelAdministrati on 22 428 40 571Public Works 26 820 52 580Roads Infrastructure 40 540 144 132Community Based Public Works Programme 26 228 21 101Total 116 016 258 384
139
Other comprises Compensati on of Employees.
Note 2012/13 2011/12R’000 R’000
Confi rmed balances with other departments Annex 5 7 371 2 841Total 7 371 2 841
Employee benefi ts21.
2012/13 2011/12
R’000 R’000Leave enti tlement 43 266 35 053Service bonus (Thirteenth cheque) 21 687 20 324Performance awards 11 763 10 717Capped leave commitments 140 220 169 376Total 216 936 235 470
The prior year fi gure for Performance Awards have been restated from R1,298,000 to R10,717,000.The value of negati ve leave enti tlement was R366,000 and 428 days (2011/2012 - R407,000 and 551 days).The value of negati ve capped leave commitment was R757,000 and 1 005 days (2011/2012 - R171,000 and 334 days).The Performance Awards provision has been calculated as 1.5% of the CoE budget, this is an allowed alternati ve per the Departmental Reporti ng Framework.
Lease commitments22.
22.1 Operati ng leases expenditure
2012/13
Specialised military
equipment
Land Buildings and other fi xed structures
Machinery and
equipmentTotal
Not later than 1 year - - 120 515 - 120 515Later than 1 year and not later than 5 years - - 83 951 - 83 951Total lease commitments - - 204 466 - 204 466
2011/12
Specialised military
equipment
Land Buildings and other fi xed structures
Machinery and
equipment
Total
Not later than 1 year - - 134 957 - 134 957Later than 1 year and not later than 5 years - - 121 400 - 121 400Later than fi ve years - - 711 - 711Total lease commitments - - 257 068 - 257 068
140
22.2 Finance leases expenditure**
2012/13
Specialised military
equipment
Land Buildings and other fi xed structures
Machinery and
equipment
Total
Not later than 1 year - - - 13 569 13 569Later than 1 year and not later than 5 years
- - - 31 822 31 822
Total lease commitments - - - 45 391 45 391
2011/12
Specialised military
equipment
Land Buildings and other fi xed structures
Machinery and
equipment
Total
Not later than 1 year - - - 9 777 9 777Later than 1 year and not later than 5 years - - - 21 644 21 644Later than fi ve years - - - 5 131 5 131Total lease commitments - - - 36 552 36 552LESS: fi nance costs - - - 5 747 5 747Total present value of lease liabiliti es - - - 30 805 30 805
**This note excludes leases relati ng to public private partnership as they are separately disclosed (if applicable).
Currently the Department makes use of the new Government Fleet Services vehicles in an agreement entered into with the Eastern Cape Government Fleet Management Services (GFMS), this agreement is classifi ed as a fi nance lease.
In terms of the new reporti ng guidelines it is not required to split the fi nance cost porti on of the fi nance leases and it is not necessary to re-state the prior year.
Receivables for departmental revenue23.
2012/13 2011/12R’000 R’000
Sales of goods and services other than capital assets 11 739 7 072Other 100 591 29 764Total 112 330 36 836
In the current fi nancial year, other consisted of the following:• Coega: Roads Programme Implementi ng Agent (Funds transferred and not spent) - R66,000.o SANRAL: Roads Programme Implementi ng Agent (Funds transferred and not spent) - R100,000,000.o EPWP employees - R525,000. o
In the 2011/12 year, other consisted of the following:• Coega: Roads Programme Implementi ng Agent (Funds transferred and not spent) - R6,712,000.o SANRAL: Roads Programme Implementi ng Agent (Funds transferred and not spent) - R18,154,000.o EPWP employees - R4,614,000.o Coega: Supplier overpaid by R284,000.o
141
23.1 Analysis of receivables for departmental revenue
2012/13 2011/12R’000 R’000
Opening balance 36 836 67 909Less: amounts received 300 133 595 192Add: amounts recognised 375 627 567 493Less: amounts writt en-off /reversed as irrecoverable - 3 374Closing balance 112 330 36 836
23.2 Receivables for department revenue writt en off
2012/13 2011/12Nature of losses R’000 R’000Write-off of long outstanding rental debtors - 3 374Total - 3 374
The Department uses the Coega Development Corporati on and SANRAL as principal agents.
The nature of the acti viti es includes:Facilitate the delivery of infrastructure through the provision of experti se and specialist competencies; and• Contract development programmes and providing support and guidance to emerging contractors.•
Apart from the experti se provided, the department has entered into these agreements to ensure that service delivery does take place and to circumvent capacity constraints.
The ulti mate benefi ciaries of the agencies are SMME’s, consultants and communiti es. The projects where possible assist with job creati on in the local community.
CDC earns 2.5% management fee on invoices R3,718,000 (R14,104,000), SANRAL does not earn a fee.
Irregular expenditure24.
24.1 Reconciliati on of irregular expenditure
2012/13 2011/12R’000 R’000
Opening balance 707 558 82 043Add: Irregular expenditure – relati ng to current year 556 380 483 416Add: Irregular expenditure – relati ng to prior yearsLess: Amounts condoned
20,164(4 183)
153 651(11 552)
Irregular expenditure awaiti ng condonati on 1 279 919 707 558
Analysis of awaiti ng condonati on per age classifi cati onCurrent year 572 361 625 515Prior years 707 558 82 043Total 1 279 919 707 558
The prior year fi gure for Irregular Expenditure has been restated from R95,774,000 to R707,558,000.
142
24.2 Details of irregular expenditure – current year
Incident Disciplinary steps taken/criminal proceedings 2012/13
R’000Goods and Services- Identi fi ed through compliance register Investi gati on committ ee formed and investi gati on is under way 896- Procurement irregulariti es Investi gati on committ ee formed and investi gati on is under way 223 873- Amounts paid in excess of relevant order Investi gati on committ ee formed and investi gati on is under way 1 330- Over-expenditure on contracts Investi gati on committ ee formed and investi gati on is under way 2 256
228 355
Capital- Identi fi ed through compliance register Investi gati on committ ee formed and investi gati on is under way 3 420- Procurement irregulariti es Investi gati on committ ee formed and investi gati on is under way 160 760- Over-expenditure on contracts Investi gati on committ ee formed and investi gati on is under way 216
164 396
Consultancy Fees- Identi fi ed through compliance register Investi gati on committ ee formed and investi gati on is under way 263- Procurement irregulariti es Investi gati on committ ee formed and investi gati on is under way 7 214
7 477
Lease Agreements- Identi fi ed through compliance register Investi gati on committ ee formed and investi gati on is under way 1 781- Other Investi gati on committ ee formed and investi gati on is under way 174 471
176 252
Compensati on of Employees- Compensati on of employees Investi gati on committ ee formed and investi gati on is under way 64
64
Total 576 544
24.3 Details of irregular expenditure condoned Incident Condoned by (condoning authority) 2012/13
R’000Goods and Services- Identi fi ed through compliance register Investi gati on fi nalised and expenditure condoned 460
Capital- Identi fi ed through compliance register Investi gati on fi nalised and expenditure condoned 3 420
Consultancy Fees- Identi fi ed through compliance register Investi gati on committ ee formed and investi gati on is under way 263
Compensati on of Employees- Compensati on of employees Investi gati on committ ee formed and investi gati on is under way 40Total 4 183
143
Fruitless and wasteful expenditure25.
25.1 Reconciliati on of fruitless and wasteful expenditure
2012/13 2011/12R’000 R’000
Opening balance 5 149 30 572Fruitless and wasteful expenditure – relati ng to current year 400 402Less: Amounts resolved (4 718) (25 825)Fruitless and wasteful expenditure awaiti ng resoluti on 831 5 149
25.2 Analysis of awaiti ng resoluti on per economic classifi cati on
2012/13 2011/12R’000 R’000
Current 831 5 149Total 831 5 149
25.3 Analysis of current year’s fruitless and wasteful expenditure
Incident Disciplinary steps taken/criminal proceedings 2012/13
R’000Car hire for disability awareness launch Sti ll to be investi gated 11Norgay Consulti ng Sti ll to be investi gated 1Lukhozi Consulti ng Engineers Sti ll to be investi gated 14Cooper Conroy Bell & Richards Inc Sti ll to be investi gated 78Wheeldon Rushmere & Cole Att orneys Sti ll to be investi gated 296Total 400
144
Related party transacti ons26.
Payments made 2012/13 2011/12R’000 R’000
Goods and services 4 600 -Total 4 600 -
Where 29 employees or their spouses are directors of a company trading with the Department to the value of R4,600,000.
The Departments below occupy building owned or leased by the Department of Roads and Public Works without paying for this - service:
The Departments benefi tti ng are: - Department of Economic Development & Environmental Aff airs, Department of Educati on & Training, Department of Health, Department of Human Sett lements, Department of Local Government & Traditi onal Aff airs, Department of Rural Development & Agrarian Reform, Department of Safety & Liaison, Department of Social Development, Department of Sports Recreati on Arts & Culture, Department of Transport, Eastern Cape Provincial Treasury, Offi ce of the Premier and; andProvincial Legislature.
Key management personnel27.
No. of Individuals
2012/13 2011/12
R’000 R’000Politi cal offi ce bearers (provide detail below) 1 1 689 1 492Offi cials:
Level 15 to 16 2 2 697 3 238Level 14 (incl. CFO if at a lower level) 14 10 995 11 516
Family members of key management personnel 3 949 863Total 16 330 17 109
Impairment28.
2012/13 2011/12R’000 R’000
ImpairmentDebtors 12 184 9 215Total 12 184 9 215
The prior year fi gure for Impairments has been restated from Rnil to R9,215,000.
145
Movable Tangible Capital Assets29.
MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Opening balance
Curr Year Adjust-ments to prior year
balances
Additi ons Disposals Closing Balance
R’000 R’000 R’000 R’000 R’000
MACHINERY AND EQUIPMENT 339 650 (7 863) 69 589 1 285 400 091Transport assets 146 723 (4 625) 24 037 9 166 126Computer equipment 10 635 (45) 13 293 682 23 201Furniture and offi ce equipment 11 981 (43) 5 180 406 16 712Other machinery and equipment 170 311 (3 150) 27 079 188 194 052
TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 339 650 (7 863) 69 589 1 285 400 091
29.1 Additi ons
ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Cash Non-cash (Capital Work
in Progress current
costs and fi nance lease
payments)
Received current, not
paid(Paid
current year, received
prior year)
Total
R’000 R’000 R’000 R’000 R’000
MACHINERY AND EQUIPMENT 69 936 8 874 (13 532) 4 311 69 589Transport assets 27 216 1 238 (7 605) 3 188 24 037Computer equipment 11 285 942 - 1 066 13 293Furniture and offi ce equipment 5 064 59 - 57 5 180Other machinery and equipment 26 371 6 635 (5 927) - 27 079
TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS 69 936 8 874 (13 532) 4 311 69 589
29.2 Disposals
DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Sold for cash Transfer out
or destroyed or scrapped
Total disposals
Cash Received
ActualR’000 R’000 R’000 R’000
MACHINERY AND EQUIPMENT - 1 285 1 285 -Transport assets - 9 9 -Computer equipment - 682 682 -Furniture and offi ce equipment - 406 406 -Other machinery and equipment - 188 188 -
TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS - 1 285 1 285 -
146
29.3 Movement for 2011/12
MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012Opening balance
Additi ons Disposals Closing balance
R’000 R’000 R’000 R’000
MACHINERY AND EQUIPMENT 281 889 63 674 5 913 339 650Transport assets 120 880 26 459 616 146 723Computer equipment 9 983 999 347 10 635Furniture and offi ce equipment 10 906 1 379 304 11 981Other machinery and equipment 140 120 34 837 4 646 170 311
TOTAL MOVABLE TANGIBLE ASSETS 281 889 63 674 5 913 339 650
29.4 Minor assets
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2013Specialised
military assetsIntangible
assetsHeritage
assetsMachinery
and equipment
Biological assets
Total
R’000 R’000 R’000 R’000 R’000 R’000
Opening balance - - - 19 701 - 19 701Current Year Adjustments to Prior Year balances - - - (459) - (459)Additi ons - - - 5 248 - 5 248TOTAL MINOR ASSETS - - - 24 490 - 24 490
Specialised military assets
Intangible assets
Heritage assets
Machinery and
equipment
Biological assets
Total
Number of R1 minor assets - - - 19 804 - 19 804Number of minor assets at cost - - - 14 040 - 14 040TOTAL NUMBER OF MINOR ASSETS - - - 33 844 - 33 844
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2012Specialised military assets
Intangible assets
Heritage assets
Machinery and equipment
Biological assets
Total
R’000 R’000 R’000 R’000 R’000 R’000Opening balance - - - 17 527 - 17 527
Additi ons - - - 2 488 - 2 488
Disposals - - - 314 - 314
TOTAL MINOR ASSETS - - - 19 701 - 19 701
Number of R1 minor assets - - - 13 026 - 13 026
Number of minor assets at cost - - - 12 218 - 12 218
TOTAL NUMBER OF MINOR ASSETS - - - 25 244 - 25 244
147
Intangible Capital Assets30.
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Opening balance
Current Year Adjust-ments to prior year
balances
Additi ons Disposals Closing Balance
R’000 R’000 R’000 R’000 R’000
COMPUTER SOFTWARE 3 005 - 110 110 3 005TOTAL INTANGIBLE CAPITAL ASSETS 3 005 - 110 110 3 005
30.1 Additi ons
ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED31 MARCH 2013
Cash Non-Cash (Develop-ment work
in progress – current costs)
Received current year,
not paid(Paid current year, received
prior year)
Total
R’000 R’000 R’000 R’000 R’000
COMPUTER SOFTWARE 110 - - - 110TOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETS 110 - - - 110
30.2 Disposals
DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Sold for cash Transfer out
or destroyed or scrapped
Total disposals
Cash Received
ActualR’000 R’000 R’000 R’000
COMPUTER SOFTWARE - 110 110 -TOTAL DISPOSALS OF INTANGIBLE CAPITAL ASSETS - 110 110 -
30.3 Movement for 2011/12
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012Opening balance
Additi ons Disposals Closing balance
R’000 R’000 R’000 R’000
COMPUTER SOFTWARE 1 969 1 036 - 3 005TOTAL INTANGIBLE CAPITAL ASSETS 1 969 1 036 - 3 005
148
Immovable Tangible Capital Assets31.
MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Opening balance
Curr Year Adjust-ments to prior year
balances
Additi ons Disposals Closing Balance
R’000 R’000 R’000 R’000 R’000
BUILDINGS AND OTHER FIXED STRUCTURES 45 277 139 56 307 4 101 719Dwellings 4 - 5 268 4 5 268Non-residenti al buildings 45 273 139 51 039 - 96 451
LAND AND SUBSOIL ASSETS 7 366 - 2 7 304 64Land 7 366 - 2 7 304 64
TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS 52 643 139 56 309 7 308 101 783
31.1 Additi ons
ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Cash Non-cash (Capital
Work in Progress current
costs and fi nance lease
payments)
Received current, not
paid(Paid
current year, received
prior year)
Total
R’000 R’000 R’000 R’000 R’000
BUILDING AND OTHER FIXED STRUCTURES 647 092 37 387 (628 172) - 56 307Dwellings 6 042 4 165 (4 939) - 5 628Non-residenti al buildings 70 388 33 222 (52 571) - 51 039Other fi xed structures 570 662 - (570 662) - -
LAND AND SUBSOIL ASSETS - 2 - - 2Land - 2 - - 2
TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS 647 092 37 389 (628 172) - 56 309
149
31.2 Disposals
DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013Sold for cash Transfer out
or destroyed or scrapped
Total disposals
Cash Received Actual
R’000 R’000 R’000 R’000
BUILDINGS AND OTHER FIXED STRUCTURES - 4 4 -Dwellings - 4 4 -
LAND AND SUBSOIL ASSETS - 7 304 7 304 -Land - 7 304 7 304 -
TOTAL DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS - 7 308 7 308 -
31.3 Movement for 2011/12
MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012
Opening balance
Additi ons Disposals Closing balance
R’000 R’000 R’000 R’000
BUILDINGS AND OTHER FIXED STRUCTURES 33 156 12 121 - 45 277Dwellings 4 - - 4Non-residenti al buildings 33 152 12 121 - 45 273
LAND AND SUBSOIL ASSETS 3 903 3 463 - 7 366Land 3 903 3 463 - 7 366
TOTAL IMMOVABLE TANGIBLE ASSETS 37 059 15 584 - 52 643
31.4 Immovable assets valued at R1
IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2013Buildings and
other fi xed structures
Heritage assets
Land and subsoil assets
Total
R’000 R’000 R’000 R’000
R1 Immovable assets 2 222 90 722 3 034TOTAL 2 222 90 722 3 034
IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2012Buildings and
other fi xed structures
Heritage assets
Land and subsoil assets
Total
R’000 R’000 R’000 R’000
R1 Immovable assets 5 639 83 2 785 8 507TOTAL 5 639 83 2 785 8 507
150
31.5 Assets subjected to transfer in terms of S42 of the PFMA
No of Assets Value of AssetsR’000
BUILDINGS AND OTHER FIXED STRUCTURES 4 054 4Dwellings 3 972 4Non-residenti al buildings 36 -Other fi xed structures 46 -
LAND AND SUBSOIL ASSTES 3 992 7 303Land 3 992 7 303
Total 8 046 7 307
The above assets were transferred to the Department of Human Sett lements as these properti es have been earmarked for Township development and should be declared in the Immovable Asset Register of the Department of Human Sett lements.
31.6 Explanatory notes on Immovable Assets
Total expenditure incurred on BUILDINGS AND OTHER FIXED STRUCTURES per the Statement of Financial Performance is R647 092 000. Which includes an amount of R570 662 000 for Other Fixed Structures, which consist of expenditure on the following:
Capital Expenditure on properti es that do not have legal ti tle, anda)
Capital Expenditure on road reserves as these road reserves cannot be capitalised in the Immovable asset register as these b) road reserves are not cadastrally described and legal ti tle does not exist for these road reserves.
Table of Provincial Roads (Length from GIS Shapefi le):
District SurfacedUnsurfaced
TotalMinor Other Sub-Total
Alfred Nzo 186 - 1 790 1 790 1 976 Amathole 850 1 349 5 947 7 296 8 146 Chris Hani 484 2 302 5 745 8 048 8 531 Joe Gqabi 369 2 855 3 961 6 816 7 185 OR Tambo 432 3 2 057 2 059 2 491 Cacadu 1 567 4 773 7 115 11 888 13 455 3 888 11 282 26 615 37 897 41 785
Excluded from this disclosure are properti es (e.g. schools, clinics, nature reserves, experimental farms, etc.) that do not conform to the defi niti on of Legal Title as per the Sector Guide on Immovable Assets. The implicated assets include provincial deemed properti es not yet confi rmed vested in terms of Item 28(1) to Schedule 6 of the Consti tuti on and registered in the name of the Province of the Eastern Cape.
As per record of the Department on 31 March 2013 there were 4 021 surveyed provincial state properti es accounted for as unaudited of which 2 361 properti es are unregistered (no Title Deed exist). In additi on there are 632 provincial state functi ons located on unsurveyed state land (communal land). These assets are recorded in separate lists. The indicated fi gures exclude township establishment related assets under the custodianship of the Department of Human Sett lements. As the GIAMA processes unfold the assets will eventually be included in the audited asset register for fi nancial disclosure purposes.
151
Number of functi ons (surveyed) located in the unaudited list:
Functi on Faciliti esSchools and Colleges 2 319Residenti al 597Hospitals and Clinics 234Road Camps and Road Reserve 111Offi ce buildings 86Nature Reserves and other protected areas 40Agriculture and sheds 24Business/retail premises 21Depots 20Experimental Farms 18Sport Stadia and Playgrounds 15Libraries and Museums 4Halls 3Miscellaneous 201Vacant land 328
The unsurveyed SDFs represent 551 schools, 18 clinics, and 63 other provincial assets.
The Department has use agreements in the form of a caretaker agreement for 50 houses in King William’s Town with Nati onal Public Works. No other writt en agreements are in place with our Department. In the past User Departments obtain reservati on certi fi cates or permission of occupy certi fi cates for school and clinics where such are located on communal land.
In additi on to the above the Department identi fi ed 637 provincial state domesti c functi ons (SDFs) located on other public land, i.e. municipal land. The locati on of schools and clinics and other SDFs on municipal land is a result of historic transfers due to apartheid town planning (i.e. Proclamati on R293/1962 towns) and the legacy of the homeland system. These assets on municipal land are managed by non-offi cial agreements of use and will eventually be transferred back to the Province in Title.
SDFs on municipal land include:
Functi on Faciliti esSchool and Colleges 393Hospital and Clinics 152Miscellaneous 93
152
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tly sti
ll re
gist
ered
in te
rms o
f Nati
ona
l Tre
asur
y ho
wev
er it
is c
urre
ntly
not
acti
ve
and
ther
efor
e th
ere
have
bee
n no
tran
sacti
ons
in th
e cu
rren
t fi n
anci
al y
ear.
NO
N-A
DJU
STIN
G E
VEN
TS A
FTER
REP
ORT
ING
DAT
E34
.
On
11 Ju
ne 2
013,
the
Amat
ola
Sun
build
ing
was
dam
aged
by
fi re.
The
full
exte
nt o
f the
dam
ages
and
the
asso
ciat
ed c
osts
is b
eing
inve
sti g
ated
On
15 M
ay 2
013,
the
cont
ract
for t
he u
pgra
ding
of R
oad
DR08
598
betw
een
Elith
eni C
oal M
ine
(13.
4km
) and
road
R56
in th
e Ch
ris H
ani D
isctr
ict t
o th
e va
lue
of R
220
350
000
was
aw
arde
d.
153
ANN
EXU
RE 1
BST
ATEM
ENT
OF
UN
CON
DITI
ON
AL G
RAN
TS A
ND
TRAN
SFER
S TO
MU
NIC
IPAL
ITIE
S
NAM
E O
F M
UN
ICIP
ALIT
Y
GRA
NT
ALLO
CATI
ON
TRAN
SFER
SPEN
T20
11/1
2
Amou
nt
Roll
Ove
rsAd
just
-men
tsTo
tal
Avai
labl
eAc
tual
Tran
sfer
% o
f Av
aila
ble
fund
sTr
ansf
erre
d
Amou
ntre
ceiv
ed bym
unic
ipal
ity
Amou
nt
spen
t by
mun
icip
ality
% o
f av
aila
ble
fund
ssp
ent b
ym
unic
ipal
ity
Tota
lAv
aila
ble
R’00
0R’
000
R’00
0R’
000
R’00
0%
R’00
0R’
000
%R’
000
Alfr
ed N
dzo
DM17
0-
(166
)4
410
0%4
410
0%(2
760
)Am
ahla
thi
1 32
2-
(224
)1
098
1 09
810
0%1
098
1 09
810
0%27
5Am
atol
e DM
3 00
030
0(4
19)
2 88
12
881
100%
2 88
12
881
100%
771
Bavi
aans
700
-(1
)69
958
083
%58
058
010
0%25
4Bl
ue C
rane
Rou
te1
240
--
1 24
01
231
99%
1 23
11
231
100%
487
Buff a
lo C
ity28
415
-(1
309
)27
106
27 1
0610
0%27
106
27 1
0610
0%(1
5 05
3)Ca
cadu
--
--
--
--
-(1
019
)Ca
mde
boo
3 50
0-
278
3 77
83
778
100%
3 77
83
778
100%
464
Elun
dini
4 54
5-
807
5 35
25
352
100%
5 35
25
352
100%
2 21
2Em
alah
leni
574
--
574
474
83%
474
474
100%
2 17
4En
gcob
o25
8-
-25
823
089
%23
023
010
0%78
Garie
p1
097
-15
1 11
21
112
100%
1 11
21
112
100%
628
Grea
t Kei
262
-(1
27)
135
135
100%
135
135
100%
387
Ikw
ezi
342
--
342
342
100%
342
342
100%
209
Ingq
uza
Hill
790
463
871
340
1 33
910
0%1
339
1 33
910
0%94
0In
kwan
ca88
6-
(285
)60
160
110
0%60
160
110
0%(2
)In
tsik
a Ye
thu
2 09
7-
-2
097
1 98
094
%1
980
1 98
010
0%2
030
Inxu
ba Y
ethe
mba
4 27
020
0(8
21)
3 64
93
649
100%
3 64
93
649
100%
1 42
0Ki
ng S
abat
a Da
lindy
ebo
30 8
7671
05
535
37 1
2137
121
100%
37 1
2137
121
100%
2 37
2Ko
uga
1 40
0-
-1
400
1 26
690
%1
266
1 26
610
0%94
Kouk
amm
a60
010
022
892
892
810
0%92
892
810
0%72
1Lu
khan
ji3
495
500
(432
)3
563
3 56
310
0%3
563
3 56
310
0%(3
947
)M
akan
a8
818
-(2
22)
8 59
68
596
100%
8 59
68
596
100%
7 03
0M
alet
swai
454
-(6
0)39
439
410
0%39
439
410
0%(2
35)
Mat
ati e
le1
944
1 40
0(5
53)
2 79
12
791
100%
2 79
12
791
100%
342
Mbh
ashe
500
-(1
26)
374
319
85%
319
319
100%
700
Mbi
zana
2 03
3-
(663
)1
370
1 37
010
0%1
370
1 37
010
0%1
193
Mhl
ontlo
4 93
6-
(216
)4
720
4 72
010
0%4
720
4 72
010
0%11
3
154
NAM
E O
F M
UN
ICIP
ALIT
Y
GRA
NT
ALLO
CATI
ON
TRAN
SFER
SPEN
T20
11/1
2
Amou
nt
Roll
Ove
rsAd
just
-men
tsTo
tal
Avai
labl
eAc
tual
Tran
sfer
% o
f Av
aila
ble
fund
sTr
ansf
erre
d
Amou
ntre
ceiv
ed bym
unic
ipal
ity
Amou
nt
spen
t by
mun
icip
ality
% o
f av
aila
ble
fund
ssp
ent b
ym
unic
ipal
ity
Tota
lAv
aila
ble
R’00
0R’
000
R’00
0R’
000
R’00
0%
R’00
0R’
000
%R’
000
Mnq
uma
404
--
404
230
57%
230
230
100%
1 13
0N
dlam
be1
500
-9
1 50
91
509
100%
1 50
91
509
100%
940
Nel
son
Man
dela
Ba
y49
750
-(1
081
)48
669
48 6
7010
0%48
670
48 6
7010
0%4
547
Ngq
ushw
a3
500
-(2
23)
3 27
73
277
100%
3 27
73
277
100%
51N
konk
obe
11 1
8350
0(3
46)
11 3
3711
337
100%
11 3
3711
337
100%
1 38
1N
taba
nkul
u1
044
-(3
28)
716
716
100%
716
716
100%
758
Nxu
ba29
4-
-29
420
369
%20
320
310
0%42
0N
yand
eni
1 39
3-
295
1 68
81
688
100%
1 68
81
688
100%
79O
R Ta
mbo
DM
2 55
1-
(439
)2
112
2 11
210
0%2
112
2 11
210
0%(1
029
)Po
rt S
t Joh
ns2
102
-(4
)2
098
2 09
810
0%2
098
2 09
810
0%2
391
Sakh
isizw
e57
300
2538
238
210
0%38
238
210
0%2
261
Senq
u19
2-
(36)
156
156
100%
156
156
100%
316
Sund
ays R
iver
Va
lley
2 00
0-
-2
000
1 92
196
%1
921
1 92
110
0%3
917
Tsol
wan
a21
1-
-21
130
14%
3030
100%
621
Um
zimvu
bu3
061
-80
23
863
3 86
310
0%3
863
3 86
310
0%47
7Va
rious
4 81
5-
-4
815
4 75
899
%4
758
4 75
810
0%(2
12)
192
581
4 47
3-
197
054
195
910
195
910
195
910
19 9
26
155
ANN
EXU
RE 1
GST
ATEM
ENT
OF
TRAN
SFER
S TO
NO
N-P
ROFI
T IN
STIT
UTI
ON
S
NO
N-P
ROFI
T IN
STIT
UTI
ON
S
TRAN
SFER
ALL
OCA
TIO
NEX
PEN
DITU
RE20
11/1
2Ad
just
edAp
prop
-ria
ti on
Act
Roll
over
sAd
just
-men
tsTo
tal
Avai
labl
eAc
tual
Tran
sfer
% o
fAv
aila
ble
fund
str
ansf
erre
d
Appr
o-pr
iati o
nAc
t
R’00
0R’
000
R’00
0R’
000
R’00
0%
R’00
0Tr
ansf
ers
Com
mun
ity D
evel
opm
ent
--
--
120
--
--
-12
0-
Tota
l-
--
-12
0-
ANN
EXU
RE 1
HST
ATEM
ENT
OF
TRAN
SFER
S TO
HO
USE
HOLD
S
HOU
SEHO
LDS
TRAN
SFER
ALL
OCA
TIO
NEX
PEN
DITU
RE20
11/1
2Ad
just
edAp
prop
riati o
nAc
tRo
llO
vers
Adju
st-
men
tsTo
tal
Avai
labl
eAc
tual
Tran
sfer
% o
fAv
aila
ble
fund
sTr
ansf
erre
d
Appr
o-pr
iati o
nAc
t
R’00
0R’
000
R’00
0R’
000
R’00
0%
R’00
0Tr
ansf
ers
Empl
oyee
Lea
ve G
ratu
ity-
--
-13
521
15 9
28Bu
rsar
ies (
Non
-Em
ploy
ee)
--
--
7 35
04
545
--
--
20 8
7120
473
Tota
l-
--
-20
871
20 4
73
156
ANN
EXU
RE 1
IST
ATEM
ENT
OF
GIF
TS, D
ON
ATIO
NS
AND
SPO
NSO
RSHI
PS R
ECEI
VED
NAM
E O
F O
RGAN
ISAT
ION
NAT
URE
OF
GIF
T, D
ON
ATIO
N O
R SP
ON
SORS
HIP
2012
/13
2011
/12
R’00
0R’
000
Rece
ived
in k
ind
Appl
e Gr
een
Trad
ing
125
CCSp
onso
rshi
ps60
-Bi
gen
Afric
aSp
onso
rshi
ps3
-Bu
sines
s Con
nexi
onSp
onso
rshi
ps34
-DD
Spon
spor
ship
8-
Dim
ensio
n Da
taSp
onso
rshi
ps21
-EO
HSp
onso
rshi
ps23
-FW
JK Q
uanti
ty su
rvey
ors
Spon
sors
hips
5-
GMT
Spon
sors
hips
71-
HHO
Spon
sors
hips
6-
Imbo
no F
J Arc
hite
cts
Spon
sors
hips
5-
Lum
ko M
khon
za C
onsu
lti ng
Spon
sors
hips
40-
Lwan
dile
Qua
nti ty
surv
eyor
sSp
onso
rshi
ps8
-M
andl
elen
iSp
onso
rshi
ps46
-M
MPA
Qua
nti ty
surv
eyor
sSp
onso
rshi
ps4
-Q
SPS
Afric
aSp
onso
rshi
ps3
-Ro
elev
eldt
Qua
nti ty
surv
eyor
sSp
onso
rshi
ps3
-Vu
ma
Siku
nced
eSp
onso
rshi
ps10
-TO
TAL
350
-
ANN
EXU
RE 3
AST
ATEM
ENT
OF
FIN
ANCI
AL G
UARA
NTE
ES IS
SUED
AS
AT 3
1 M
ARCH
201
3 –
LOCA
L
Gua
rant
orin
sti t
uti o
nG
uara
ntee
inre
spec
t of
Orig
inal
guar
ante
edca
pita
lam
ount
Ope
ning
ba
lanc
e1
April
201
2
Gua
rant
ees
draw
dow
nsdu
ring
the
year
Gua
rant
ees
repa
ymen
ts/
canc
elle
d/
redu
ced/
re
leas
ed
durin
g th
e ye
ar
Reva
luati
ons
Clos
ing
bala
nce
31 M
arch
201
3
Gua
rant
eed
inte
rest
for
year
end
ed 3
1 M
arch
201
3
Real
ised
loss
es n
ot
reco
vera
ble
i.e. c
laim
s pai
d ou
t
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
R’00
0R’
000
Vario
us-
71-
40-
31-
-
TOTA
L-
71-
40-
31-
-
157
ANN
EXU
RE 3
BST
ATEM
ENT
OF
CON
TIN
GEN
T LI
ABIL
ITIE
S AS
AT
31 M
ARCH
201
3
Nat
ure
of L
iabi
lity
Liab
iliti e
s in
curr
ed d
urin
g th
e ye
ar
Liab
iliti e
s pai
d/ca
ncel
led/
re-
duce
d du
ring
the
year
Liab
iliti e
s re
cove
rabl
e (P
rovi
de d
e-ta
ils h
ereu
n-de
r)
O
peni
ngCl
osin
gBa
lanc
eBa
lanc
e
1 Ap
ril 2
012
31 M
arch
201
3R’
000
R’00
0R’
000
R’00
0R’
000
Clai
ms a
gain
st th
e de
part
men
t
Lega
l Cla
ims
139
548
42 0
556
079
17
5 52
4Su
btot
al13
9 54
842
055
6 07
917
5 52
4
Oth
er
Tran
sfer
to M
unic
ipal
iti es
(Rat
es a
nd T
axes
)24
808
7 69
56
313
-26
190
Cam
ping
Allo
wan
ces
-1
474
--
1 47
4EP
WP
Empl
oyee
s (Po
st O
ffi ce
)6
724
-6
206
-51
8Su
btot
al31
532
9 16
912
519
-28
182
TOTA
L17
1 08
051
224
18 5
98-
203
706
Tran
sfer
s to
Mun
icip
aliti
es -
This
rela
tes t
o am
ount
s for
rate
s cha
rged
by
mun
icip
aliti
es o
n pr
oper
ti es b
uilt
on u
nsur
veye
d ru
ral l
and.
Cam
ping
Allo
wan
ces -
Thi
s rel
ates
to a
mou
nts p
ossib
ly o
wed
to e
mpl
oyee
s for
cam
ping
allo
wan
ces.
Cur
rent
ly th
e am
ount
is d
isput
ed a
nd h
as b
een
disc
lose
d as
con
ti nge
nt.
EPW
P Em
ploy
ees (
Post
Offi
ce) -
Thi
s am
ount
rela
tes t
o th
e vo
uche
rs w
hich
the
EPW
P em
ploy
ees h
ave
not c
olle
cted
. In
term
s of t
he a
gree
men
t with
SAP
O th
e m
onie
s for
exp
ired
vouc
hers
shou
ld b
e tr
ansf
erre
d in
to th
e ac
coun
t of t
he b
enefi
cia
ry, h
owev
er th
is do
es n
ot ta
ke p
lace
as t
he m
oney
not
col
lect
ed is
uti l
ised
for t
he n
ext m
onth
’s pa
ymen
ts a
nd so
fort
h.
Ther
efor
e th
ere
is a
poss
ibili
ty th
at th
e EP
WP
empl
oyee
may
col
lect
the
amou
nt a
t som
e da
te in
the
futu
re fr
om D
RPW
.
158
ANN
EXU
RE 4
CLAI
MES
REC
OVE
RABL
E
Gov
ernm
ent E
nti t
yCo
nfi rm
ed b
alan
ce o
utst
andi
ngU
ncon
fi rm
ed b
alan
ce o
utst
and-
ing
Tota
l31
/03/
2013
31/0
3/20
1231
/03/
2013
31/0
3/20
1231
/03/
2013
31/0
3/20
12R’
000
R’00
0R’
000
R’00
0R’
000
R’00
0De
part
men
tEa
ster
n Ca
pe –
Dep
artm
ent o
f Agr
icul
ture
--
-15
-15
East
ern
Cape
– D
epar
tmen
t of E
duca
ti on
508
--
1 08
050
81
080
East
ern
Cape
– D
epar
tmen
t of H
ealth
--
1 07
615
471
1 07
615
471
East
ern
Cape
– D
epar
tmen
t of L
ocal
Gov
ernm
ent
--
34-
34-
East
ern
Cape
– D
epar
tmen
t of S
ocia
l Dev
elop
men
t23
-9
3632
36Ea
ster
n Ca
pe –
Dep
artm
ent o
f Spo
rt, R
ecre
ati o
n, A
rts &
Cul
ture
--
716
755
716
755
East
ern
Cape
– D
epar
tmen
t of T
rans
port
5-
1 40
31
322
1 40
81
322
East
ern
Cape
– P
rovi
ncia
l Leg
islat
ure
--
3583
3583
East
ern
Cape
– P
rovi
ncia
l Tre
asur
y1
-5
26
2Ga
uten
g In
fras
truc
ture
Dev
elop
men
t-
-2
22
2Kw
aZul
u-N
atal
– D
epar
tmen
t of P
ublic
Wor
ks-
-1
11
1N
ati o
nal –
Dep
artm
ent o
f Cor
recti
ona
l Ser
vice
s-
-29
2929
29N
ati o
nal –
Dep
artm
ent o
f Edu
cati o
n6
834
--
-6
834
-N
ati o
nal –
Dep
artm
ent o
f Lab
our
--
99
99
Nati
ona
l – D
epar
tmen
t of P
ublic
Wor
ks10
000
-16
1510
016
15N
ati o
nal –
Dep
artm
ent o
f Spo
rt &
Rec
reati
on
--
39-
39-
Nati
ona
l – D
epar
tmen
t of W
ater
Aff a
irs-
--
1-
1N
orth
Wes
t – D
epar
tmen
t of P
rovi
ncia
l Adm
inist
rati o
n-
-12
1212
12Pu
blic
Ser
vice
Com
miss
ione
r-
-3
33
3So
uth
Afric
an S
ocia
l Sec
urity
Age
ncy
--
28-
28-
Wes
tern
Cap
e –
Depa
rtm
ent o
f Tra
nspo
rt &
Pub
lic W
orks
--
-9
-9
TOTA
L17
371
-3
417
18 8
4520
788
18 8
45
159
ANN
EXU
RE 5
INTE
R-G
OVE
RNM
ENT
PAYA
BLES
Gov
ernm
ent E
nti t
yCo
nfi rm
ed b
alan
ce o
utst
andi
ngU
ncon
fi rm
ed b
alan
ce o
utst
and-
ing
Tota
l31
/03/
2013
31/0
3/20
1231
/03/
2013
31/0
3/20
1231
/03/
2013
31/0
3/20
12R’
000
R’00
0R’
000
R’00
0R’
000
R’00
0De
part
men
tCu
rren
tEa
ster
n Ca
pe –
Dep
artm
ent o
f Edu
cati o
n 5
61-
-5
61Ea
ster
n Ca
pe –
Dep
artm
ent o
f Hea
lth-
194
3418
534
379
East
ern
Cape
– D
epar
tmen
t of J
usti c
e &
Con
sti tu
ti ona
l Dev
elop
men
t-
1 91
8-
--
1 91
8Ea
ster
n Ca
pe –
Dep
artm
ent o
f Soc
ial D
evel
opm
ent
--
14-
14-
East
ern
Cape
– D
epar
tmen
t of T
rans
port
7 36
63
79-
7 44
53
East
ern
Cape
– O
ffi ce
of t
he P
rem
ier
-66
5-
--
665
Nati
ona
l – D
epar
tmen
t of P
ublic
Adm
inist
rati o
n, L
earn
ersh
ip &
Man
age-
men
t Aca
dem
y-
--
3-
3So
uth
Afric
an P
olic
e Se
rvic
es-
--
28-
28TO
TAL
INTE
RGO
VERN
MEN
TAL
7 37
12
841
127
216
7 49
83
057
ANN
EXU
RE 6
INVE
NTO
RY
Inve
ntor
yN
ote
Qua
nti t
y20
12/1
3Q
uanti
ty
2011
/12
R’00
0R’
000
Ope
ning
bal
ance
-9
713
-21
357
Add:
Add
iti on
s/Pu
rcha
ses -
Cas
h-
115
332
-43
040
Add:
Add
iti on
s - N
on-c
ash
-62
3-
-(L
ess)
: Iss
ues
-(1
14 8
25)
-(4
7 67
8)Ad
d/(L
ess)
: Adj
ustm
ents
-3
007
-(7
006
)Cl
osin
g ba
lanc
e-
13 8
50-
9 71
3
The
Depa
rtm
ent i
s una
ble
to p
rovi
de q
uanti
ti es
due
to th
e di
ff ere
nt u
nits
of m
easu
re u
sed
to a
rriv
e at
the
valu
e of
inve
ntor
y. I
nven
tory
item
s are
in k
ilogr
ams,
litr
es, m
etre
s and
uni
ts
amon
gst o
ther
s. T
o in
clud
e on
e un
it of
mea
sure
ove
r ano
ther
may
pro
ve to
be
misl
eadi
ng.
160
ANN
EXU
RE 7
MO
VEM
ENT
IN C
APIT
AL W
ORK
IN P
ROG
RESS
MO
VEM
ENT
IN C
APIT
AL W
ORK
IN P
ROG
RESS
FO
R TH
E YE
AR E
NDE
D 31
MAR
CH 2
013
Ope
ning
ba
lanc
eCu
rren
t Yea
r Ca
pita
l WIP
Com
plet
ed
Asse
tsCl
osin
g ba
lanc
eR’
000
R’00
0R’
000
R’00
0
BUIL
DIN
GS
AND
OTH
ER F
IXED
STR
UCT
URE
S77
586
76 4
3056
306
97 7
10Dw
ellin
gs4
164
6 04
25
267
4 93
9N
on-r
esid
enti a
l bui
ldin
gs73
422
70 3
8851
039
92 7
71
TOTA
L77
586
76 4
3056
306
97 7
10
ANN
EXU
RE 8
BIN
TER-
ENTI
TY A
DVAN
CES
RECE
IVED
Gov
ernm
ent E
nti t
yCo
nfi rm
ed b
alan
ce o
utst
andi
ngU
ncon
fi rm
ed b
alan
ce o
utst
and-
ing
Tota
l31
/03/
2013
31/0
3/20
1231
/03/
2013
31/0
3/20
1231
/03/
2013
31/0
3/20
12R’
000
R’00
0R’
000
R’00
0R’
000
R’00
0Pr
ovin
cial
Dep
artm
ents
Curr
ent
East
ern
Cape
– D
epar
tmen
t of E
duca
ti on
561
--
561
East
ern
Cape
– D
epar
tmen
t of H
ealth
-19
4-
--
194
East
ern
Cape
– D
epar
tmen
t of J
usti c
e &
Con
sti tu
ti ona
l Dev
elop
men
t-
1 91
8-
--
1 91
8Ea
ster
n Ca
pe –
Dep
artm
ent o
f Tra
nspo
rt7
366
3-
-7
366
3Ea
ster
n Ca
pe –
Offi
ce o
f the
Pre
mie
r-
665
--
-66
5Su
btot
al7
371
2 84
1-
-7
371
2 84
1
TOTA
L7
371
2 84
1-
-7
371
2 84
1Cu
rren
t7
371
2 84
1-
-7
371
2 84
1N
on-C
urre
nt-
--
--
-
161
PART D - HUMAN RESOURCE MANAGEMENT
164
PART D: HUMAN RESOURCE MANAGEMENTCommentary on the following HR matt ers:
Overview of HR matt ers at the departmentThe department has been experiencing a staff shortage across all occupati ons for a number of years, and especially in those occupati ons that specialize in infrastructure development. These occupati ons include support staff members who are involved in the fi nancial, Supply Chain Management, Auditi ng, Planning, ICT systems and HR functi ons. It takes a long ti me for support staff to learn and become familiar with the specialized work of the department and when they are lost, the cycle of replacing them starts all over. In additi on, support staff was not transferred with the Roads functi on in 2010 and when they were transferred in April 2013, the staff were in limited numbers and at a producti on level. The department’s real need is at expert supervisory and managerial levels.
The OSD for Engineers and Related Professions (Engineers, Architects, Quanti ty Surveyors, Technologists and Technicians in these disciplines, and Arti sans) on the one hand brought relief in terms of recruiti ng scarce skills, but with an unforeseen downside that the new recruitments are mainly at the producti on level where the new appointees have limited experience when, on the other hand, more skilled and experienced staff conti nued to be recruited by private companies and parastatals without a mechanism to retain them.
HR prioriti es for the year under reviewThe HR prioriti es centred on developing an appropriate organogram, recruiti ng staff for the posts in the organogram, training and developing them. Due to the organogram not being approved by the end of the fi nancial year, recruitment was very limited and confi ned to mainly fi lling posts vacated through natural att riti on. Staff development could take place only within the confi nes of the budget allocated according to statutory prescripts. However, this budget was inadequate to sati sfy the demands.
Workforce planningThe department developed an HR Plan which was approved by the Executi ve Authority. This Plan addressed the immediate human resources needs of the department which could not be sati sfi ed as indicated above.
The department also developed an att racti on and retenti on policy that was approved by the Executi ve Authority. However, giving eff ect to this policy requires an adequate budget which, regrett ably, the department does not have.
Employee performance management frameworkThe department implemented the PMDS Policy for the Province in prior years and administered it subsequently in accordance with the Policy. A PMDS Committ ee moderated assessments that ensured alignment between individual evaluati ons and the Annual Performance Plan performance, thereby ensuring that deserving employees receive pay progression and in some cases, performance bonuses.
165
The Department is currently reviewing our Human Resource Plan which expired on 31 March 2013. This plan was done for the last fi nancial year only. The one under review will be for 2013/14 and will be valid unti l 31 March 2014. This is the last year of the Departmental Strategic Plan. Next year’s one will be based on the Medium Term Expenditure Framework.
We have a newly approved policy on Att racti on and Retenti on of staff . This is the tool we will uti lize to source the skills that the Department needs for the future. Also, bursaries are currently being given to school leavers so that when they graduate they come and serve the Department with all the scarce skills that are required. In the current Annual Recruitment Plan of the Department, we are planning to fi ll 65% of all SMS posts by appointi ng women and people with disabiliti es.
Employee wellness programmesThe employee wellness unit achieved all its objecti ves despite a budget that is well below the indicati ve fi gure given by the Offi ce of the Premier.
Despite the above, the employee assistance unit managed to deal with all its clients sati sfactorily; the OHS unit made regular inspecti ons of the buildings in which the department’s staff is housed, pointi ng out non-compliance with Regulati ons and assisted in establishing workplace committ ees. The department conducted a medical surveillance project on mainly manual workers in the Roads component and should have followed this up in the rest of the department on an annual basis. However, due to the limited budget the unit could only focus on some individual employees who were identi fi ed as priority cases during the surveillance. The unit joined forces with other HRM units to jointly conduct several awareness and training programmes inside and outside head offi ce.
The Offi ce of the Premier made a presentati on to the departmental top management, pointi ng out that the allocated budget is inadequate for the unit to functi on fully eff ecti vely, as well as other shortcomings of the unit. These shortcomings can only be overcome with an increased budget. With the current budget, the unit is capable of only maintaining the status quo.
Policy Development
1. Progress and successesDuring the 2012/13 fi nancial year the Human Resource Management (HRM) component of the Department successfully developed eight (8) HRM policies. The policies are as follows:
1. Recruitment and Selecti on Policy2. Att racti on and Retenti on Policy3. Employee Health and Wellness Policy4. Substance Abuse Policy5. Sexual Harassment Policy6. Leave Policy
166
7. Job Evaluati on Policy8. Records Management Policy
Adherence to these policies will allow for an improvement in the management of human resources for the Department.
2. Human Resource Management challenges
The most complex but signifi cant resource in an organizati on is its people, and so oft en the lack thereof. The Department has a serious shortage of human resources and the key element required to address this shortage is fi nancial resources. The budget allocated for Compensati on of Employees (COE) is under pressure and the availability of funds would allow the Department to recruit eff ecti vely.
The current staff complement of the Department also poses a challenge. Some staff members are inadequately skilled and some are misplaced. Another major challenge is the lack of urgency in concluding duti es.
3. Future plans for HRThe HRM component is fi nalizing an iti nerary that will guide the rolling out of the newly approved HR policies. This process will begin in the second quarter of 2013/14 and should be concluded within that parti cular fi nancial year.
During 2013/14 fi nancial year HRM will embark on a follow-up phase of the Policy Development. The component will look to developing the following policies:
1. Succession/Career Pathing Policy2. Training and Development Policy3. HIV and Aids Policy4. Disciplinary and Grievance Procedure Policy5. Acti ng Policy6. Promoti on and Remunerati on Policy7. Uniform and Protecti ve Clothing Policy8. Bursary Policy9. Internship Policy10. Special Leave Policy11. PMDS Policy12. Employment Equity Policy
The review and development of these policies should further enhance the operati ons of the HRM component of the Department and bring about a more vibrant and eff ecti ve work force.
167
HR O
VERS
IGHT
- A
PRIL
201
2 to
MAR
CH 2
013
- E
aste
rn C
ape
- Roa
ds a
nd P
ublic
Wor
ksTA
BLE
2.1
- Per
sonn
el c
osts
by
Prog
ram
me
Prog
ram
me
Tota
l Vot
ed
Expe
nditu
re
(R’0
00)
Com
pens
ati o
n of
Em
ploy
ees
Expe
nditu
re
(R’0
00)
Trai
ning
Expe
nditu
re
(R’0
00)
Prof
essi
onal
an
dSpe
cial
Se
rvic
es
(R’0
00)
Com
pens
ati o
n of
Em
ploy
ees
as p
erce
ntag
e of
Tot
al
Expe
nditu
re
Aver
age
Com
pens
ati o
n of
Em
ploy
ees
Cost
per
Em
ploy
ee
(R’0
00)
Empl
oym
ent
Ewk:
adm
inist
rati o
n 42
3,36
119
8,96
30
047
5735
19Ew
k: e
xpan
ded
pub
wrk
s prg
39
2,97
838
,783
00
9.9
1135
19Ew
k: p
ublic
wor
ks in
fras
truc
ture
1,
035,
812
282,
159
00
27.2
8035
19Ew
k: tr
ansp
ort i
nfra
stru
ctur
e 1,
948,
233
263,
197
00
13.5
7535
19Z=
Tota
l as o
n Fi
nanc
ial S
yste
ms (
BAS)
3,
800,
384
783,
102
00
20.6
223
3519
TABL
E 2.
2 - P
erso
nnel
cos
ts b
y Sa
lary
ban
dSa
lary
Ban
dsCo
mpe
nsati
on
of E
mpl
oyee
s Co
st (R
’000
)
Perc
enta
ge o
f To
tal P
erso
nnel
Co
st fo
r De
part
men
t
Aver
age
Com
pens
ati o
n Co
st p
er
Empl
oyee
(R)
Tota
l Per
sonn
el C
ost f
or
Depa
rtm
ent i
nclu
ding
G
oods
and
Tra
nsfe
rs (R
’000
)
Num
ber o
f Em
ploy
ees
Low
er sk
illed
(Lev
els 1
-2)
48,8
875.
413
0,71
490
0,77
337
4Sk
illed
(Lev
els 3
-5)
187,
681
20.8
131,
706
900,
773
1425
High
ly sk
illed
pro
ducti
on
(Lev
els 6
-8)
237,
592
26.4
247,
234
900,
773
961
High
ly sk
illed
supe
rvisi
on (L
evel
s 9-1
2)
191,
214
21.2
457,
450
900,
773
418
Seni
or m
anag
emen
t (Le
vels
13-1
6)
31,9
343.
579
8,35
090
0,77
340
Cont
ract
(Lev
els 1
-2)
13,6
141.
511
3,45
090
0,77
312
0Co
ntra
ct (L
evel
s 3-5
) 15
,610
1.7
294,
528
900,
773
53Co
ntra
ct (L
evel
s 6-8
) 30
,987
3.4
333,
194
900,
773
93Co
ntra
ct (L
evel
s 9-1
2)
18,4
882.
166
0,28
690
0,77
328
Cont
ract
(Lev
els 1
3-16
) 6,
926
0.8
989,
429
900,
773
7Ab
norm
al A
ppoi
ntm
ent
67,8
997.
522
,709
900,
773
2990
TOTA
L85
0832
94.5
1307
1690
0773
6509
168
TABL
E 2.
3 - S
alar
ies,
Ove
rti m
e, H
ome
Ow
ners
Allo
wan
ce a
nd M
edic
al A
id b
y Pr
ogra
mm
ePr
ogra
mm
eSa
lari
es
(R’0
00)
Sa
lari
es
as
%
of
Pers
onne
l Co
st
Ove
rtim
e (R
’000
)O
vert
ime
as
%
of
Pers
onne
l Co
st
HOA
(R’0
00)
HOA
as %
of
Pers
on
nel
Co
st
Me
dic
al
Ass.
(R’0
00)
Me
dic
al
Ass.
as %
of
Pers
onne
l Co
st
Tota
l Pe
rson
-ne
l Co
st p
er
Prog
ram
me
(R’0
00)
Ewk:
adm
inist
rati o
n 15
1404
65.1
1089
0.5
5318
2.3
8106
3.5
2325
29Ew
k:
com
mun
ity
base
d pu
b w
orks
prg
29
511
45.2
410.
177
41.
214
212.
265
244
Ewk:
pub
lic w
orks
infr
astr
uctu
re
2143
3571
.357
010
888
3.6
1124
83.
730
0717
Ewk:
road
s inf
rast
ruct
ure
1944
6664
.322
370.
713
190
4.4
1340
74.
430
2283
TOTA
L58
9716
65.5
3424
0.4
3017
03.
334
182
3.8
9007
73
TABL
E 2.
4 - S
alar
ies,
Ove
rti m
e, H
ome
Ow
ners
Allo
wan
ce a
nd M
edic
al A
id b
y Sa
lary
Ban
dSa
lary
ban
dsSa
lari
es
(R’0
00)
Sa
lari
es
as
%
of
Pers
onne
l Co
st
Ove
rtim
e (R
’000
)O
vert
ime
as
%
of
Pers
onne
l Co
st
HOA
(R’0
00)
HOA
as %
of
Per
son
nel
Co
st
Me
di
-ca
l As
s.
(R’0
00)
Me
dic
al
Ass.
as %
of
Pers
onne
l Co
st
Tota
l Pe
rson
-ne
l Co
st p
er
Sala
ry
Band
(R
’000
)Lo
wer
skill
ed (L
evel
s 1-2
) 33
367
63.5
970.
244
448.
532
386.
252
535
Skill
ed (L
evel
s 3-5
) 13
0364
65.7
1859
0.9
1350
16.
811
486
5.8
1984
98Hi
ghly
ski
lled
prod
ucti o
n (L
evel
s 6-
8)
1700
1568
.211
270.
592
563.
713
512
5.4
2494
53Hi
ghly
skill
ed su
perv
ision
(Lev
els
9-12
) 14
4742
69.4
221
0.1
2762
1.3
5408
2.6
2086
11Se
nior
man
agem
ent
(Lev
els
13-
16)
2695
678
00
182
0.5
472
1.4
3458
0Co
ntra
ct (L
evel
s 1-2
) 13
454
98.7
100.
10
00
013
628
Cont
ract
(Lev
els 3
-5)
1548
298
.86
00
00
015
664
Cont
ract
(Lev
els 6
-8)
3085
098
.410
50.
30
00
031
365
Cont
ract
(Lev
els 9
-12)
17
911
90.9
00
250.
139
0.2
1970
9Co
ntra
ct (L
evel
s 13-
16)
6569
84.9
00
00
260.
377
41Ab
norm
al A
ppoi
ntm
ent
60
00
00
00
6898
9TO
TAL
5897
1665
.534
250.
430
170
3.3
3418
13.
890
0773
169
HR O
VERS
IGHT
- A
PRIL
201
2 to
MAR
CH 2
013
- E
aste
rn C
ape
- Roa
ds a
nd P
ublic
Wor
ksTA
BLE
3.1
- Em
ploy
men
t and
Vac
anci
es b
y Pr
ogra
mm
e at
end
of p
erio
dPr
ogra
mm
eN
umbe
r of P
osts
Num
ber
of
Post
s Fill
edVa
canc
y Ra
teN
umbe
r of
Po
sts
Fille
d Ad
diti o
nal
to
the
Esta
blis
hmen
t
Ewk:
adm
inist
rati o
n, P
erm
anen
t 73
565
510
.93
Ewk:
com
mun
ity b
ased
pub
wrk
s prg
, Per
man
ent
122
119
2.5
5Ew
k: p
ublic
wor
ks in
fras
truc
ture
, Per
man
ent
1309
1233
5.8
4Ew
k: ro
ads i
nfra
stru
ctur
e, P
erm
anen
t 16
2715
127.
14
TOTA
L37
9335
197.
216
TABL
E 3.
2 - E
mpl
oym
ent a
nd V
acan
cies
by
Sala
ry B
and
at e
nd o
f per
iod
Sala
ry B
and
Nu
mb
er
of P
osts
Num
ber
of
Post
s Fill
edVa
canc
y Ra
teN
umbe
r of
Po
sts
Fille
d Ad
diti o
nal t
o th
e Es
tabl
ishm
ent
Low
er sk
illed
(Lev
els 1
-2),
Perm
anen
t 41
137
58.
80
Skill
ed (L
evel
s 3-5
), Pe
rman
ent
1523
1425
6.4
1Hi
ghly
skill
ed p
rodu
cti o
n (L
evel
s 6-8
), Pe
rman
ent
1052
961
8.7
2Hi
ghly
skill
ed su
perv
ision
(Lev
els 9
-12)
, Per
man
ent
461
418
9.3
1Se
nior
man
agem
ent (
Leve
ls 13
-16)
, Per
man
ent
4539
13.3
2Co
ntra
ct (L
evel
s 1-2
), Pe
rman
ent
120
120
01
Cont
ract
(Lev
els 3
-5),
Perm
anen
t 53
530
1Co
ntra
ct (L
evel
s 6-8
), Pe
rman
ent
9393
02
Cont
ract
(Lev
els 9
-12)
, Per
man
ent
2828
04
Cont
ract
(Lev
els 1
3-16
), Pe
rman
ent
77
02
TOTA
L37
9335
197.
216
170
TABL
E 3.
3 - E
mpl
oym
ent a
nd V
acan
cies
by
Criti
cal O
ccup
ati o
n at
end
of p
erio
dCr
iti ca
l Occ
upati
ons
Nu
mb
er
of P
osts
Num
ber
of
Post
s Fill
edV
ac
an
cy
Rate
Num
ber o
f Pos
ts F
illed
Add
i-ti o
nal t
o th
e Es
tabl
ishm
ent
Adm
inist
rati v
e re
late
d, P
erm
anen
t 14
913
96.
75
All a
rti sa
ns in
the
build
ing
met
al m
achi
nery
etc
., Pe
rman
ent
468
440
60
Appr
aise
rs-v
alue
rs a
nd re
late
d pr
ofes
siona
ls, P
erm
anen
t 43
399.
30
Arch
itect
s tow
n an
d tr
affi c
pla
nner
s, P
erm
anen
t 10
100
0Ar
ti san
pro
ject
and
rela
ted
supe
rinte
nden
ts, P
erm
anen
t 12
120
0Au
xilia
ry a
nd re
late
d w
orke
rs, P
erm
anen
t 11
109.
10
Boile
r and
rela
ted
oper
ator
s, P
erm
anen
t 1
10
0Bu
ildin
g an
d ot
her p
rope
rty
care
take
rs, P
erm
anen
t 22
220
0Bu
s and
hea
vy v
ehic
le d
river
s, P
erm
anen
t 16
316
20.
60
Cart
ogra
pher
s and
surv
eyor
s, P
erm
anen
t 5
50
0Ca
rtog
raph
ic su
rvey
ing
and
rela
ted
tech
nici
ans,
Per
man
ent
1513
13.3
0Ci
vil e
ngin
eerin
g te
chni
cian
s, P
erm
anen
t 4
325
0Cl
eane
rs in
offi
ces w
orks
hops
hos
pita
ls et
c., P
erm
anen
t 17
617
03.
41
Clie
nt in
form
cle
rks(
switc
hb re
cept
info
rm c
lerk
s), P
erm
anen
t 1
10
0Co
mm
unic
ati o
n an
d in
form
ati o
n re
late
d, P
erm
anen
t 4
325
0Co
mm
unity
dev
elop
men
t wor
kers
, Per
man
ent
11
00
Com
pute
r pro
gram
mer
s., P
erm
anen
t 1
10
0Ea
rth
mov
ing
and
rela
ted
plan
t ope
rato
rs, P
erm
anen
t 16
156.
30
Elec
tric
al a
nd e
lect
roni
cs e
ngin
eerin
g te
chni
cian
s, P
erm
anen
t 1
10
0En
gine
erin
g sc
ienc
es re
late
d, P
erm
anen
t 13
612
48.
82
Engi
neer
s and
rela
ted
prof
essio
nals,
Per
man
ent
2723
14.8
2Fa
rm h
ands
and
labo
urer
s, P
erm
anen
t 1
10
0Fi
nanc
e an
d ec
onom
ics r
elat
ed, P
erm
anen
t 12
120
0Fi
nanc
ial a
nd re
late
d pr
ofes
siona
ls, P
erm
anen
t 83
794.
80
Fina
ncia
l cle
rks a
nd c
redi
t con
trol
lers
, Per
man
ent
121
106
12.4
0Fi
re fi
ghti n
g an
d re
late
d w
orke
rs, P
erm
anen
t 2
20
0Fo
rest
ry la
bour
ers,
Per
man
ent
11
00
Head
of d
epar
tmen
t/ch
ief e
xecu
ti ve
offi c
er, P
erm
anen
t 1
10
0
171
Hous
ekee
pers
laun
dry
and
rela
ted
wor
kers
, Per
man
ent
22
00
Hum
an re
sour
ces &
org
anisa
t dev
elop
m &
rela
te p
rof,
Perm
anen
t 67
644.
50
Hum
an re
sour
ces c
lerk
s, P
erm
anen
t 84
813.
60
Hum
an re
sour
ces r
elat
ed, P
erm
anen
t 58
4915
.52
Info
rmati
on
tech
nolo
gy re
late
d, P
erm
anen
t 1
10
0In
spec
tors
of a
ppre
nti c
es w
orks
and
veh
icle
s, P
erm
anen
t 75
724
0Le
gal r
elat
ed, P
erm
anen
t 1
10
0Li
brar
y m
ail a
nd re
late
d cl
erks
, Per
man
ent
2020
00
Ligh
t veh
icle
driv
ers,
Per
man
ent
5754
5.3
0Lo
gisti
cal
supp
ort p
erso
nnel
, Per
man
ent
122
9720
.51
Mat
eria
l-rec
ordi
ng a
nd tr
ansp
ort c
lerk
s, P
erm
anen
t 71
701.
40
Mec
hani
cal e
ngin
eerin
g te
chni
cian
s, P
erm
anen
t 4
40
0M
esse
nger
s por
ters
and
del
iver
ers,
Per
man
ent
55
00
Min
ing
geol
ogy
& g
eoph
ysic
al &
rela
ted
tech
nici
ans,
Per
man
ent
99
00
Mot
or v
ehic
le d
river
s, P
erm
anen
t 17
165.
90
Oth
er a
dmin
istra
t & re
late
d cl
erks
and
org
anise
rs, P
erm
anen
t 52
4513
.50
Oth
er a
dmin
istra
ti ve
polic
y an
d re
late
d offi
cer
s, P
erm
anen
t 54
507.
40
Oth
er in
form
ati o
n te
chno
logy
per
sonn
el.,
Perm
anen
t 14
1121
.40
Oth
er o
ccup
ati o
ns, P
erm
anen
t 2
20
0Pr
inti n
g m
anag
emen
t and
supe
rviso
ry p
erso
nnel
, Per
man
ent
44
00
Prod
ucti o
n ad
vise
rs :
fact
orie
s, P
erm
anen
t 35
335
00.
80
Qua
nti ty
surv
eyor
s & re
la p
rof n
ot c
lass
else
whe
re, P
erm
anen
t 25
2116
0Re
gula
tory
insp
ecto
rs, P
erm
anen
t 1
10
0Ri
sk m
anag
emen
t and
secu
rity
serv
ices
, Per
man
ent
1010
00
Road
supe
rinte
nden
ts, P
erm
anen
t 41
387.
30
Road
trad
e w
orke
rs.,
Perm
anen
t 14
137.
10
Road
wor
kers
, Per
man
ent
855
769
10.1
0Sa
fety
hea
lth a
nd q
ualit
y in
spec
tors
, Per
man
ent
44
00
Secr
etar
ies &
oth
er k
eybo
ard
oper
ati n
g cl
erks
, Per
man
ent
4035
12.5
0Se
curit
y gu
ards
, Per
man
ent
1212
00
Secu
rity
offi c
ers,
Per
man
ent
147
135
8.2
0
172
Seni
or m
anag
ers,
Per
man
ent
3328
15.2
2Tr
ade
labo
urer
s, P
erm
anen
t 46
444.
31
Trad
e qu
ality
con
trol
lers
, Per
man
ent
11
00
Trad
e re
late
d, P
erm
anen
t 4
325
0W
ater
pla
nt a
nd re
late
d op
erat
ors,
Per
man
ent
11
00
TOTA
L37
9335
197.
216
HR O
VERS
IGHT
- A
PRIL
201
2 to
MAR
CH 2
013
- E
aste
rn C
ape
- Roa
ds a
nd P
ublic
Wor
ksTA
BLE
4.1
- Job
Eva
luati
on
Sala
ry B
and
Num
ber
of P
osts
Num
ber
of
Jobs
Eva
luat
ed%
of
Post
s Ev
alua
ted
Num
ber
of P
osts
U
pgra
ded
% o
f U
pgra
ded
Post
s Eva
luat
edN
umbe
r of
Pos
ts
Dow
ngra
ded
% o
f Do
wng
rade
d Po
sts E
valu
ated
Low
er sk
illed
(Lev
els 1
-2)
411
00
00
00
Cont
ract
(Lev
els 1
-2)
120
00
00
00
Cont
ract
(Lev
els 3
-5)
530
00
00
0Co
ntra
ct (L
evel
s 6-8
) 93
00
00
00
Cont
ract
(Lev
els 9
-12)
28
00
00
00
Cont
ract
(Ban
d A)
4
00
00
00
Cont
ract
(Ban
d C)
3
00
00
00
Skill
ed (L
evel
s 3-5
) 15
230
00
00
0Hi
ghly
ski
lled
prod
ucti o
n (L
evel
s 6-
8)
1052
00
00
00
High
ly s
kille
d su
perv
ision
(Le
vels
9-12
) 46
10
00
00
0Se
nior
Man
agem
ent
Serv
ice
Band
A
310
00
00
0Se
nior
Man
agem
ent
Serv
ice
Band
B
120
00
00
0Se
nior
Man
agem
ent
Serv
ice
Band
D
20
00
00
0TO
TAL
3793
00
00
00
173
TABL
E 4.
2 - P
rofi l
e of
em
ploy
ees w
hose
pos
iti on
s wer
e up
grad
ed d
ue to
thei
r pos
ts b
eing
upg
rade
dBe
nefi c
iarie
sAf
rican
Asia
nCo
lour
edW
hite
Tota
lFe
mal
e 0
00
00
Mal
e 0
00
00
Tota
l 0
00
00
Empl
oyee
s with
a D
isabi
lity
00
00
0
TABL
E 4.
3 - E
mpl
oyee
s who
se sa
lary
leve
l exc
eed
the
grad
e de
term
ined
by
Job
Eval
uati o
n [i.
t.o P
SR 1
.V.C
.3]
Occ
upati
on
Num
ber
of
Em-
ploy
ees
Job
Eval
uati o
n Le
vel
Re
mu
ne
rati
on
Leve
lRe
ason
for
Devi
a-ti o
nN
o of
Em
ploy
ees
in D
ept.
xxx
0xx
x xx
x xx
x
xxx
0xx
x xx
x xx
x
Tota
l 0
Perc
enta
ge o
f Tot
al E
mpl
oym
ent
0
0
TABL
E 4.
4 - P
rofi l
e of
em
ploy
ees w
hose
sala
ry le
vel e
xcee
ded
the
grad
e de
term
ined
by
job
eval
uati o
n [i.
t.o. P
SR 1
.V.C
.3]
Bene
fi cia
ries
Afric
anAs
ian
Colo
ured
Whi
teTo
tal
Fem
ale
00
00
0M
ale
00
00
0To
tal
00
00
0Em
ploy
ees w
ith a
Disa
bilit
y 0
00
00
174
HR O
VERS
IGHT
- A
PRIL
201
2 to
MAR
CH 2
013
- E
aste
rn C
ape
- Roa
ds a
nd P
ublic
Wor
ksTA
BLE
5.1
- Ann
ual T
urno
ver R
ates
by
Sala
ry B
and
Sala
ry B
and
Empl
oym
ent
at B
e-gi
nnin
g of
Pe
riod
(Apr
il 20
12)
Appo
intm
ents
Term
inati
ons
Turn
over
Rat
e
Low
er sk
illed
(Lev
els 1
-2),
Perm
anen
t 54
212
264.
8Sk
illed
(Lev
els 3
-5),
Perm
anen
t 13
6155
120
8.8
High
ly sk
illed
pro
ducti
on
(Lev
els 6
-8),
Perm
anen
t 92
643
343.
7Hi
ghly
skill
ed su
perv
ision
(Lev
els 9
-12)
, Per
man
ent
420
926
6.2
Seni
or M
anag
emen
t Ser
vice
Ban
d A,
Per
man
ent
281
13.
6Se
nior
Man
agem
ent S
ervi
ce B
and
B, P
erm
anen
t 5
10
0Se
nior
Man
agem
ent S
ervi
ce B
and
D, P
erm
anen
t 2
00
0Co
ntra
ct (L
evel
s 1-2
), Pe
rman
ent
7095
4564
.3Co
ntra
ct (L
evel
s 3-5
), Pe
rman
ent
7637
7610
0Co
ntra
ct (L
evel
s 6-8
), Pe
rman
ent
6687
6810
3Co
ntra
ct (L
evel
s 9-1
2), P
erm
anen
t 33
718
54.5
Cont
ract
(Ban
d A)
, Per
man
ent
50
00
Cont
ract
(Ban
d B)
, Per
man
ent
20
150
Cont
ract
(Ban
d C)
, Per
man
ent
10
00
TOTA
L35
3734
741
511
.7
175
TABL
E 5.
2 - A
nnua
l Tur
nove
r Rat
es b
y Cr
iti ca
l Occ
upati
on
Occ
upati
on
Em
plo
ym
en
t at
Beg
inni
ng o
f Pe
riod
(Apr
il 20
12)
Appo
intm
ents
Term
inati
ons
Turn
over
Rat
e
Adm
inist
rati v
e re
late
d, P
erm
anen
t 11
627
108.
6Al
l arti
sans
in th
e bu
ildin
g m
etal
mac
hine
ry e
tc.,
Perm
anen
t 45
115
337.
3Ap
prai
sers
-val
uers
and
rela
ted
prof
essio
nals,
Per
man
ent
382
410
.5Ar
chite
cts t
own
and
traffi
c p
lann
ers,
Per
man
ent
121
18.
3Ar
ti san
pro
ject
and
rela
ted
supe
rinte
nden
ts, P
erm
anen
t 11
11
9.1
Auxi
liary
and
rela
ted
wor
kers
, Per
man
ent
100
00
Boile
r and
rela
ted
oper
ator
s, P
erm
anen
t 1
00
0Bu
ildin
g an
d ot
her p
rope
rty
care
take
rs, P
erm
anen
t 14
00
0Bu
s and
hea
vy v
ehic
le d
river
s, P
erm
anen
t 16
60
127.
2Ca
rtog
raph
ers a
nd su
rvey
ors,
Per
man
ent
50
00
Cart
ogra
phic
surv
eyin
g an
d re
late
d te
chni
cian
s, P
erm
anen
t 15
12
13.3
Civi
l eng
inee
ring
tech
nici
ans,
Per
man
ent
40
00
Clea
ners
in o
ffi ce
s wor
ksho
ps h
ospi
tals
etc.
, Per
man
ent
189
4051
27Cl
ient
info
rm c
lerk
s(sw
itchb
rece
pt in
form
cle
rks)
, Per
man
ent
10
00
Com
mun
icati
on
and
info
rmati
on
rela
ted,
Per
man
ent
30
133
.3Co
mm
unity
dev
elop
men
t wor
kers
, Per
man
ent
10
00
Com
pute
r pro
gram
mer
s., P
erm
anen
t 1
00
0Cu
stod
ian
pers
onne
l, Pe
rman
ent
10
110
0Ea
rth
mov
ing
and
rela
ted
plan
t ope
rato
rs, P
erm
anen
t 16
01
6.3
Elec
tric
al a
nd e
lect
roni
cs e
ngin
eerin
g te
chni
cian
s, P
erm
anen
t 1
00
0En
gine
erin
g sc
ienc
es re
late
d, P
erm
anen
t 13
17
2015
.3En
gine
ers a
nd re
late
d pr
ofes
siona
ls, P
erm
anen
t 21
11
4.8
Fina
nce
and
econ
omic
s rel
ated
, Per
man
ent
90
111
.1Fi
nanc
ial a
nd re
late
d pr
ofes
siona
ls, P
erm
anen
t 74
44
5.4
Fina
ncia
l cle
rks a
nd c
redi
t con
trol
lers
, Per
man
ent
106
1211
10.4
Fire
fi gh
ti ng
and
rela
ted
wor
kers
, Per
man
ent
11
00
Fore
stry
labo
urer
s, P
erm
anen
t 1
00
0He
ad o
f dep
artm
ent/
chie
f exe
cuti v
e offi
cer
, Per
man
ent
20
00
176
Hous
ekee
pers
laun
dry
and
rela
ted
wor
kers
, Per
man
ent
20
00
Hum
an re
sour
ces &
org
anisa
t dev
elop
m &
rela
te p
rof,
Perm
anen
t 57
72
3.5
Hum
an re
sour
ces c
lerk
s, P
erm
anen
t 60
214
6.7
Hum
an re
sour
ces r
elat
ed, P
erm
anen
t 48
712
25In
form
ati o
n te
chno
logy
rela
ted,
Per
man
ent
10
00
Insp
ecto
rs o
f app
renti
ces
wor
ks a
nd v
ehic
les,
Per
man
ent
724
68.
3La
ngua
ge p
racti
ti on
ers i
nter
pret
ers &
oth
er c
omm
un, P
erm
anen
t 0
02
0Li
brar
y m
ail a
nd re
late
d cl
erks
, Per
man
ent
211
14.
8Li
ght v
ehic
le d
river
s, P
erm
anen
t 61
610
16.4
Logi
sti c
al su
ppor
t per
sonn
el, P
erm
anen
t 93
1824
25.8
Mat
eria
l-rec
ordi
ng a
nd tr
ansp
ort c
lerk
s, P
erm
anen
t 59
163
5.1
Mec
hani
cal e
ngin
eerin
g te
chni
cian
s, P
erm
anen
t 4
00
0M
esse
nger
s por
ters
and
del
iver
ers,
Per
man
ent
60
116
.7M
inin
g ge
olog
y &
geo
phys
ical
& re
late
d te
chni
cian
s, P
erm
anen
t 9
00
0M
otor
veh
icle
driv
ers,
Per
man
ent
381
2668
.4O
ther
adm
inist
rat &
rela
ted
cler
ks a
nd o
rgan
isers
, Per
man
ent
5615
4173
.2O
ther
adm
inist
rati v
e po
licy
and
rela
ted
offi c
ers,
Per
man
ent
520
23.
8O
ther
info
rmati
on
tech
nolo
gy p
erso
nnel
., Pe
rman
ent
126
975
Oth
er o
ccup
ati o
ns, P
erm
anen
t 6
01
16.7
Prin
ti ng
man
agem
ent a
nd su
perv
isory
per
sonn
el, P
erm
anen
t 4
00
0Pr
oduc
ti on
advi
sers
: fa
ctor
ies,
Per
man
ent
348
2321
6Q
uanti
ty su
rvey
ors &
rela
pro
f not
cla
ss e
lsew
here
, Per
man
ent
211
419
Risk
man
agem
ent a
nd se
curit
y se
rvic
es, P
erm
anen
t 8
10
0Ro
ad su
perin
tend
ents
, Per
man
ent
390
410
.3Ro
ad tr
ade
wor
kers
., Pe
rman
ent
76
114
.3Ro
ad w
orke
rs, P
erm
anen
t 80
971
749.
1Sa
fety
hea
lth a
nd q
ualit
y in
spec
tors
, Per
man
ent
40
00
Secr
etar
ies &
oth
er k
eybo
ard
oper
ati n
g cl
erks
, Per
man
ent
347
38.
8Se
curit
y gu
ards
, Per
man
ent
140
00
Secu
rity
offi c
ers,
Per
man
ent
123
136
4.9
Seni
or m
anag
ers,
Per
man
ent
271
27.
4Tr
ade
labo
urer
s, P
erm
anen
t 36
102
5.6
Trad
e qu
ality
con
trol
lers
, Per
man
ent
10
00
177
Trad
e re
late
d, P
erm
anen
t 3
00
0W
ater
pla
nt a
nd re
late
d op
erat
ors,
Per
man
ent
10
00
TOTA
L35
3734
741
511
.7
TABL
E 5.
3 - R
easo
ns w
hy st
aff a
re le
avin
g th
e de
part
men
tTe
rmin
ati o
n Ty
peN
umbe
rPe
rcen
tage
of
To
tal
Resi
gna-
ti ons
Perc
enta
ge
of
Tota
l Em
ploy
-m
ent
Tota
lTo
tal
Empl
oy-
men
t
Deat
h, P
erm
anen
t 57
13.7
1.6
415
3537
Resig
nati o
n, P
erm
anen
t 25
60.
741
535
37Ex
piry
of c
ontr
act,
Perm
anen
t 19
647
.25.
541
535
37Di
scha
rged
due
to il
l hea
lth, P
erm
anen
t 2
0.5
0.1
415
3537
Dism
issal
-misc
ondu
ct, P
erm
anen
t 3
0.7
0.1
415
3537
Reti r
emen
t, Pe
rman
ent
131
31.6
3.7
415
3537
Oth
er, P
erm
anen
t 1
0.2
041
535
37TO
TAL
415
100
11.7
415
3537
Resi
gnati
ons
as %
of E
mpl
oym
ent
11.7
TABL
E 5.
4 - G
ranti
ng
of E
mpl
oyee
Initi
ated
Sev
eran
ce P
acka
ges
Cate
gory
No
of
appl
icati
ons
re
ceiv
ed
No
of
appl
icati
ons
re
ferr
ed to
the
MPS
A
No
of
appl
icati
ons
su
ppor
ted
by
MPS
A
No
of P
acka
ges
appr
oved
by
depa
rtm
ent
Low
er S
kille
d (S
alar
y Le
vel 1
-2)
00
00
Skill
ed (S
alar
y Le
vel 3
-5)
00
00
High
ly S
kille
d Pr
oduc
ti on
(Sal
ary
Leve
l 6-8
) 0
00
0Hi
ghly
Ski
lled
Prod
ucti o
n (S
alar
y Le
vel 9
-12)
0
00
0Se
nior
Man
agem
ent (
Sala
ry L
evel
13
and
high
er)
00
00
Tota
l 0
00
0
178
TABL
E 5.
5 - P
rom
oti o
ns b
y Cr
iti ca
l Occ
upati
on
Occ
upati
on
Empl
oym
ent a
t Be-
ginn
ing
of P
erio
d (A
pril
2012
)
Prom
oti o
ns t
o an
-ot
her S
alar
y Le
vel
Sala
ry
Leve
l Pr
o-m
oti o
ns a
s a
% o
f Em
ploy
men
t
Prog
ress
ions
to a
n-ot
her N
otch
with
in
Sala
ry L
evel
Not
ch
prog
res-
sion
s as a
% o
f Em
-pl
oym
ent
Adm
inist
rati v
e re
late
d 11
65
4.3
6051
.7Al
l arti
sans
in th
e bu
ildin
g m
etal
mac
hine
ry e
tc.
451
30.
732
371
.6Ap
prai
sers
-val
uers
and
rela
ted
prof
essio
nals
382
5.3
1847
.4Ar
chite
cts t
own
and
traffi
c p
lann
ers
120
02
16.7
Arti s
an p
roje
ct a
nd re
late
d su
perin
tend
ents
11
00
654
.5Au
xilia
ry a
nd re
late
d w
orke
rs
100
06
60Bo
iler a
nd re
late
d op
erat
ors
10
01
100
Build
ing
and
othe
r pro
pert
y ca
reta
kers
14
00
1913
5.7
Bus a
nd h
eavy
veh
icle
driv
ers
166
10.
612
776
.5Ca
rtog
raph
ers a
nd su
rvey
ors
50
04
80Ca
rtog
raph
ic su
rvey
ing
and
rela
ted
tech
nici
ans
150
05
33.3
Civi
l eng
inee
ring
tech
nici
ans
40
00
0Cl
eane
rs in
offi
ces w
orks
hops
hos
pita
ls et
c.
189
21.
178
41.3
Clie
nt in
form
cle
rks(
switc
hb re
cept
info
rm c
lerk
s)
10
00
0Co
mm
unic
ati o
n an
d in
form
ati o
n re
late
d 3
00
00
Com
mun
ity d
evel
opm
ent w
orke
rs
10
00
0Co
mpu
ter p
rogr
amm
ers.
1
00
110
0Cu
stod
ian
pers
onne
l 1
00
110
0Ea
rth
mov
ing
and
rela
ted
plan
t ope
rato
rs
160
015
93.8
Elec
tric
al a
nd e
lect
roni
cs e
ngin
eerin
g te
chni
cian
s 1
00
00
Engi
neer
ing
scie
nces
rela
ted
131
43.
145
34.4
Engi
neer
s and
rela
ted
prof
essio
nals
210
07
33.3
Fina
nce
and
econ
omic
s rel
ated
9
00
777
.8Fi
nanc
ial a
nd re
late
d pr
ofes
siona
ls 74
45.
438
51.4
Fina
ncia
l cle
rks a
nd c
redi
t con
trol
lers
10
67
6.6
6056
.6Fi
re fi
ghti n
g an
d re
late
d w
orke
rs
10
01
100
Fore
stry
labo
urer
s 1
00
110
0He
ad o
f dep
artm
ent/
chie
f exe
cuti v
e offi
cer
2
00
00
Hous
ekee
pers
laun
dry
and
rela
ted
wor
kers
2
00
210
0Hu
man
reso
urce
s & o
rgan
isat d
evel
opm
& re
late
pro
f 57
35.
324
42.1
Hum
an re
sour
ces c
lerk
s 60
00
3660
Hum
an re
sour
ces r
elat
ed
483
6.3
2143
.8In
form
ati o
n te
chno
logy
rela
ted
10
01
100
179
Insp
ecto
rs o
f app
renti
ces
wor
ks a
nd v
ehic
les
725
6.9
3447
.2Li
brar
y m
ail a
nd re
late
d cl
erks
21
00
942
.9Li
ght v
ehic
le d
river
s 61
00
4065
.6Lo
gisti
cal
supp
ort p
erso
nnel
93
66.
551
54.8
Mat
eria
l-rec
ordi
ng a
nd tr
ansp
ort c
lerk
s 59
11.
731
52.5
Mec
hani
cal e
ngin
eerin
g te
chni
cian
s 4
00
375
Mes
seng
ers p
orte
rs a
nd d
eliv
erer
s 6
00
233
.3M
inin
g ge
olog
y &
geo
phys
ical
& re
late
d te
chni
cian
s 9
00
222
.2M
otor
veh
icle
driv
ers
382
5.3
923
.7O
ther
adm
inist
rat &
rela
ted
cler
ks a
nd o
rgan
isers
56
11.
822
39.3
Oth
er a
dmin
istra
ti ve
polic
y an
d re
late
d offi
cer
s 52
23.
831
59.6
Oth
er in
form
ati o
n te
chno
logy
per
sonn
el.
120
04
33.3
Oth
er o
ccup
ati o
ns
60
01
16.7
Prin
ti ng
man
agem
ent a
nd su
perv
isory
per
sonn
el
40
04
100
Prod
ucti o
n ad
vise
rs :
fact
orie
s 34
88
2.3
225
64.7
Qua
nti ty
surv
eyor
s & re
la p
rof n
ot c
lass
else
whe
re
212
9.5
942
.9Ri
sk m
anag
emen
t and
secu
rity
serv
ices
8
112
.54
50Ro
ad su
perin
tend
ents
39
512
.821
53.8
Road
trad
e w
orke
rs.
70
03
42.9
Road
wor
kers
80
912
1.5
533
65.9
Safe
ty h
ealth
and
qua
lity
insp
ecto
rs
40
03
75Se
cret
arie
s & o
ther
key
boar
d op
erati
ng
cler
ks
342
5.9
1338
.2Se
curit
y gu
ards
14
00
1071
.4Se
curit
y offi
cer
s 12
30
071
57.7
Seni
or m
anag
ers
271
3.7
1140
.7Tr
ade
labo
urer
s 36
00
1747
.2Tr
ade
qual
ity c
ontr
olle
rs
10
01
100
Trad
e re
late
d 3
00
266
.7W
ater
pla
nt a
nd re
late
d op
erat
ors
10
01
100
TOTA
L35
3782
2.3
2076
58.7
180
TABL
E 5.
6 - P
rom
oti o
ns b
y Sa
lary
Ban
dSa
lary
Ban
dEm
ploy
men
t at
Be-
ginn
ing
of
Perio
d (A
pril
2012
)
Prom
oti o
ns
to
an-
othe
r Sal
ary
Leve
lSa
lary
Lev
el P
rom
o-ti o
ns a
s a
% o
f Em
-pl
oym
ent
Prog
ress
ions
to
an-
othe
r N
otch
with
in
Sala
ry L
evel
Not
ch
prog
ress
ions
as
a %
of
Empl
oy-
men
t
Low
er sk
illed
(Lev
els 1
-2),
Perm
anen
t 54
20
018
534
.1Sk
illed
(Lev
els 3
-5),
Perm
anen
t 13
6124
1.8
1132
83.2
High
ly sk
illed
pro
ducti
on
(Lev
els 6
-8),
Perm
anen
t 92
632
3.5
548
59.2
High
ly sk
illed
supe
rvisi
on (L
evel
s 9-1
2), P
erm
anen
t 42
013
3.1
196
46.7
Seni
or m
anag
emen
t (Le
vels
13-1
6), P
erm
anen
t 35
00
925
.7Co
ntra
ct (L
evel
s 1-2
), Pe
rman
ent
700
00
0Co
ntra
ct (L
evel
s 3-5
), Pe
rman
ent
760
00
0Co
ntra
ct (L
evel
s 6-8
), Pe
rman
ent
667
10.6
23
Cont
ract
(Lev
els 9
-12)
, Per
man
ent
336
18.2
412
.1Co
ntra
ct (L
evel
s 13-
16),
Perm
anen
t 8
00
00
TOTA
L35
3782
2.3
2076
58.7
HR O
VERS
IGHT
- A
PRIL
201
2 to
MAR
CH 2
013
- E
aste
rn C
ape
- Roa
ds a
nd P
ublic
Wor
ksTA
BLE
6.1
- Tot
al n
umbe
r of E
mpl
oyee
s (in
cl. E
mpl
oyee
s with
dis
abili
ti es)
per
Occ
upati
ona
l Cat
egor
y (S
ASCO
)O
ccup
ati o
nal C
ateg
orie
sM
ale,
Af
rican
Mal
e,
Colo
ured
Mal
e,
Indi
anM
ale,
To
tal
Blac
ks
Mal
e,
Whi
teFe
mal
e,
Afric
anFe
mal
e,
Colo
ured
Fem
ale,
In
dian
Fem
ale,
To
tal
Blac
ks
Fem
ale,
W
hite
Tota
l
Legi
slato
rs, s
enio
r offi
cial
s and
man
ager
s, P
erm
anen
t 15
30
186
31
15
029
Prof
essio
nals,
Per
man
ent
194
71
202
2516
56
017
17
405
Tech
nici
ans a
nd a
ssoc
iate
pro
fess
iona
ls, P
erm
anen
t 14
014
115
510
185
62
193
1136
9Cl
erks
, Per
man
ent
105
51
111
321
511
222
816
358
Serv
ice
and
sale
s wor
kers
, Per
man
ent
117
10
118
341
00
410
162
Craft
and
rela
ted
trad
es w
orke
rs, P
erm
anen
t 82
215
083
733
630
063
093
3Pl
ant a
nd m
achi
ne o
pera
tors
and
ass
embl
ers,
Per
man
ent
242
60
248
10
00
00
249
Elem
enta
ry o
ccup
ati o
ns, P
erm
anen
t 83
514
084
91
161
20
163
010
13O
ther
, Per
man
ent
00
00
01
00
10
1TO
TAL
2470
653
2538
8283
426
586
534
3519
181
Mal
e, A
fri-
can
Ma
le
, Co
lour
edM
ale,
In
-di
anM
ale,
Tot
al
Blac
ksM
al
e,
Whi
teFe
mal
e, A
f-ric
anF
em
ale
, Co
lour
edFe
mal
e, In
-di
anFe
mal
e, To
-ta
l Bla
cks
Fe
ma
le,
Whi
teTo
tal
Empl
oyee
s with
disa
biliti
es
120
012
12
00
20
15
TABL
E 6.
2 - T
otal
num
ber o
f Em
ploy
ees (
incl
. Em
ploy
ees w
ith d
isab
iliti e
s) p
er O
ccup
ati o
nal B
ands
Occ
upati
ona
l Ban
dsM
al
e,
Afric
anM
al
e,
Colo
ured
Ma
le
, In
dian
Ma
le
, T
ot
al
Blac
ks
Ma
le
, W
hite
Fem
ale
, Af
rican
Fem
ale
, Co
lour
edFe
ma
le,
Indi
anFe
ma
le,
To
ta
l Bl
acks
Fem
ale
, W
hite
Tota
l
Top
Man
agem
ent,
Perm
anen
t 1
00
10
10
01
02
Seni
or M
anag
emen
t, Pe
rman
ent
173
121
123
10
40
37Pr
ofes
siona
lly q
ualifi
ed
and
expe
rienc
ed sp
ecia
lists
and
mid
-m
anag
emen
t, Pe
rman
ent
243
150
258
3211
42
211
810
418
Skill
ed te
chni
cal a
nd
acad
emic
ally
qua
lifi e
d w
orke
rs,
juni
or m
anag
emen
t, su
perv
isors
, fo
rem
en, P
erm
anen
t 48
816
150
529
385
183
406
2196
1Se
mi-s
kille
d an
d di
scre
ti ona
ry
deci
sion
mak
ing,
Per
man
ent
1269
260
1295
512
41
012
50
1425
Uns
kille
d an
d de
fi ned
dec
ision
m
akin
g, P
erm
anen
t 30
10
030
10
722
074
037
5Co
ntra
ct (T
op M
anag
emen
t),
Perm
anen
t 2
00
21
00
00
03
Cont
ract
(Sen
ior M
anag
emen
t),
Perm
anen
t 3
10
40
00
00
04
Cont
ract
(Pro
fess
iona
lly
qual
ifi ed
), Pe
rman
ent
150
116
28
00
82
28Co
ntra
ct (S
kille
d te
chni
cal),
Pe
rman
ent
404
044
145
20
471
93Co
ntra
ct (S
emi-s
kille
d),
Perm
anen
t 33
00
330
200
020
053
Cont
ract
(Uns
kille
d), P
erm
anen
t 58
00
580
620
062
012
0TO
TAL
2470
653
2538
8283
426
586
534
3519
182
TABL
E 6.
3 - R
ecru
itmen
tO
ccup
ati o
nal B
ands
Ma
le,
Afric
anM
al
e,
Colo
ured
Ma
le,
Indi
anM
ale
, T
ot
al
Blac
ks
Ma
le,
Whi
teFe
mal
e,
Afric
anFe
mal
e,
Colo
ured
Fem
ale,
In
dian
Fem
ale,
T
ot
al
Blac
ks
Fem
ale,
W
hite
Tota
l
Seni
or M
anag
emen
t, Pe
rman
ent
00
00
10
10
10
2Pr
ofes
siona
lly q
ualifi
ed
and
expe
rienc
ed s
peci
alist
s an
d m
id-m
anag
emen
t, Pe
rman
ent
32
05
13
00
30
9Sk
illed
tech
nica
l and
aca
dem
ical
ly q
ualifi
ed
wor
kers
, ju
nior
man
agem
ent,
supe
rviso
rs, f
orem
en, P
erm
a-ne
nt
150
015
125
10
261
43Se
mi-s
kille
d an
d di
scre
ti ona
ry d
ecisi
on m
akin
g, P
er-
man
ent
382
040
114
00
140
55U
nski
lled
and
defi n
ed d
ecisi
on m
akin
g, P
erm
anen
t 2
00
20
100
010
012
Cont
ract
(Pro
fess
iona
lly q
ualifi
ed)
, Per
man
ent
40
15
01
00
11
7Co
ntra
ct (S
kille
d te
chni
cal),
Per
man
ent
353
139
045
20
471
87Co
ntra
ct (S
emi-s
kille
d), P
erm
anen
t 19
00
190
180
018
037
Cont
ract
(Uns
kille
d), P
erm
anen
t 54
00
540
410
041
095
TOTA
L17
07
217
94
157
40
161
334
7
Mal
e,
Afri-
can
Ma
le
, Co
lour
edM
ale,
Indi
anM
ale,
To
tal
Blac
ksM
ale,
Whi
teFe
mal
e, A
fri-
can
Fe
ma
le,
Colo
ured
Fem
ale,
In
-di
anFe
mal
e,
To-
tal B
lack
sF
em
ale
, W
hite
Tota
l
No
data
0
00
00
00
00
00
183
TABL
E 6.
4 - P
rom
oti o
nsO
ccup
ati o
nal B
ands
Ma
le,
Afric
anM
al
e,
Colo
ured
Mal
e, In
-di
anM
ale
, T
ot
al
Blac
ks
Ma
le,
Whi
teFe
mal
e,
Afric
anFe
ma
le,
Colo
ured
Fem
ale,
In
dian
Fem
ale,
T
ot
al
Blac
ks
Fem
ale,
W
hite
Tota
l
Seni
or M
anag
emen
t, Pe
rman
ent
71
08
10
00
00
9Pr
ofes
siona
lly q
ualifi
ed
and
expe
rienc
ed s
peci
alist
s an
d m
id-m
anag
emen
t, Pe
rman
ent
108
70
115
2659
02
617
209
Skill
ed te
chni
cal a
nd a
cade
mic
ally
qua
lifi e
d w
orke
rs, j
unio
r m
anag
emen
t, su
perv
isors
, for
emen
, Per
man
ent
324
141
339
1920
110
121
210
580
Sem
i-ski
lled
and
disc
reti o
nary
dec
ision
mak
ing,
Per
man
ent
1050
210
1071
283
00
830
1156
Uns
kille
d an
d de
fi ned
dec
ision
mak
ing,
Per
man
ent
141
00
141
044
00
440
185
Cont
ract
(Pro
fess
iona
lly q
ualifi
ed)
, Per
man
ent
50
05
14
00
40
10Co
ntra
ct (S
kille
d te
chni
cal),
Per
man
ent
40
04
14
00
40
9TO
TAL
1639
431
1683
5039
510
340
817
2158
Ma
le,
Afric
anM
al
e,
Colo
ured
Mal
e, In
-di
anM
ale
, T
ot
al
Blac
ks
Ma
le,
Whi
teFe
mal
e,
Afric
anFe
ma
le,
Colo
ured
Fem
ale,
In
dian
Fem
ale,
T
ot
al
Blac
ks
Fem
ale,
W
hite
Tota
l
Empl
oyee
s with
disa
biliti
es
70
07
00
00
00
7
TABL
E 6.
5 - T
erm
inati
ons
Occ
upati
ona
l Ban
dsM
ale
, Af
rican
Ma
le
, Co
lour
edM
ale,
In-
dian
Ma
le,
To
ta
l Bl
acks
Ma
le,
Whi
teFe
mal
e,
Afric
anF
em
ale
, Co
lour
edFe
mal
e,
Indi
anFe
mal
e,
To
ta
l Bl
acks
Fem
ale,
W
hite
Tota
l
Seni
or M
anag
emen
t, Pe
rman
ent
00
00
00
00
01
1Pr
ofes
siona
lly q
ualifi
ed
and
expe
rienc
ed s
peci
alist
s an
d m
id-m
anag
emen
t, Pe
rman
ent
181
019
43
00
30
26Sk
illed
tech
nica
l and
aca
dem
ical
ly q
ualifi
ed
wor
kers
, jun
ior
man
agem
ent,
supe
rviso
rs, f
orem
en, P
erm
anen
t 19
00
194
90
09
234
Sem
i-ski
lled
and
disc
reti o
nary
dec
ision
mak
ing,
Per
man
ent
108
50
113
07
00
70
120
Uns
kille
d an
d de
fi ned
dec
ision
mak
ing,
Per
man
ent
230
023
03
00
30
26Co
ntra
ct (S
enio
r Man
agem
ent)
, Per
man
ent
10
01
00
00
00
1Co
ntra
ct (P
rofe
ssio
nally
qua
lifi e
d), P
erm
anen
t 6
10
71
81
09
118
Cont
ract
(Ski
lled
tech
nica
l), P
erm
anen
t 31
01
320
350
136
068
Cont
ract
(Sem
i-ski
lled)
, Per
man
ent
410
041
035
00
350
76Co
ntra
ct (U
nski
lled)
, Per
man
ent
230
023
022
00
220
45TO
TAL
270
71
278
912
21
112
44
415
184
Ma
le,
Afric
anM
al
e,
Colo
ured
Mal
e, In
-di
anM
ale
, T
ot
al
Blac
ks
Ma
le,
Whi
teFe
mal
e,
Afric
anFe
ma
le,
Colo
ured
Fem
ale,
In
dian
Fem
ale,
T
ot
al
Blac
ks
Fem
ale,
W
hite
Tota
l
Empl
oyee
s with
disa
biliti
es
20
02
10
00
00
3
TABL
E 6.
6 - D
isci
plin
ary
Acti o
nDi
scip
linar
y ac
ti on
Mal
e,
Af-
rican
Ma
le
, Co
lour
edM
ale,
In
-di
anM
ale,
To-
tal B
lack
sM
al
e,
Whi
teFe
ma
le,
Afric
anFe
ma
le,
Colo
ured
Fem
ale
, In
dian
Fem
ale
, T
ot
al
Blac
ks
Fem
ale,
Whi
teTo
tal
Not
Ava
il-ab
le
Dism
issal
2
00
20
10
01
03
0Fi
nal w
ritt e
n w
arni
ng
260
026
05
00
50
310
No
outc
ome
20
02
02
00
20
41
Susp
ende
d w
ithou
t pay
men
t 7
00
70
10
01
08
0TO
TAL
370
037
09
00
90
461
TABL
E 6.
7 - S
kills
Dev
elop
men
tO
ccup
ati o
nal C
ateg
orie
sM
ale
, Af
rican
Ma
le
, Co
lour
edM
ale,
In-
dian
Ma
le,
To
ta
l Bl
acks
Ma
le,
Whi
teFe
mal
e,
Afric
anFe
mal
e,
Colo
ured
Fem
ale,
In
dian
Fem
ale,
T
ot
al
Blac
ks
Fem
ale,
W
hite
Tota
l
Legi
slato
rs, S
enio
r Offi
cial
s and
Man
ager
s 0
00
00
00
00
00
Prof
essio
nals
00
00
00
00
00
0Te
chni
cian
s and
Ass
ocia
te P
rofe
ssio
nals
00
00
00
00
00
0Cl
erks
0
00
00
00
00
00
Serv
ice
and
Sale
s Wor
kers
0
00
00
00
00
00
Skill
ed A
gric
ultu
re a
nd F
isher
y W
orke
rs
00
00
00
00
00
0Cr
aft a
nd re
late
d Tr
ades
Wor
kers
0
00
00
00
00
00
Plan
t and
Mac
hine
Ope
rato
rs a
nd A
ssem
bler
s 0
00
00
00
00
00
Elem
enta
ry O
ccup
ati o
ns
00
00
00
00
00
0TO
TAL
00
00
00
00
00
0Em
ploy
ees w
ith d
isabi
liti e
s 0
00
00
00
00
00
185
HR O
VERS
IGHT
- A
PRIL
201
2 to
MAR
CH 2
013
- E
aste
rn C
ape
- Roa
ds a
nd P
ublic
Wor
ksTA
BLE
12.1
- Tr
aini
ng N
eeds
iden
ti fi e
dO
ccup
ati o
nal C
ateg
orie
sG
ende
rEm
ploy
men
tLe
arne
rshi
psSk
ills
Prog
ram
mes
&
ot
her
shor
t cou
rses
Oth
er fo
rms o
f tra
inin
gTo
tal
Legi
slato
rs, s
enio
r offi
cial
s and
man
ager
s Fe
mal
e
31
31
M
ale
68
68Pr
ofes
siona
ls Fe
mal
e
6
6
M
ale
6
6Te
chni
cian
s and
ass
ocia
te p
rofe
ssio
nals
Fem
ale
6966
135
M
ale
201
8428
5Cl
erks
Fe
mal
e
23
620
343
9
Mal
e
94
136
230
Serv
ice
and
sale
s wor
kers
Fe
mal
e
14
14
M
ale
76
76Sk
illed
agr
icul
ture
and
fi sh
ery
wor
kers
Fe
mal
e
0
M
ale
0Cr
aft a
nd re
late
d tr
ades
wor
kers
Fe
mal
e
22
22
M
ale
13
4
13
4Pl
ant a
nd m
achi
ne o
pera
tors
and
ass
embl
ers
Fem
ale
2
2
Mal
e
11
8
118
Elem
enta
ry o
ccup
ati o
ns
Fem
ale
74
74
Mal
e
23
6
236
Gend
er su
b to
tals
Fem
ale
022
432
269
723
M
ale
013
479
922
011
53To
tal
0
156
1231
489
1876
186
HR O
VERS
IGHT
- A
PRIL
201
2 to
MAR
CH 2
013
- E
aste
rn C
ape
- Roa
ds a
nd P
ublic
Wor
ksTA
BLE
7.1
- Per
form
ance
Rew
ards
by
Race
, Gen
der a
nd D
isab
ility
Dem
ogra
phic
sN
umbe
r of
Bene
fi cia
ries
Tota
l Em
ploy
men
tPe
rcen
tage
of T
otal
Em
ploy
men
tCo
st (R
’000
)Av
erag
e Co
st p
er
Bene
fi cia
ry (R
)
Afric
an, F
emal
e 20
983
225
.12,
811
13,4
50Af
rican
, Mal
e 40
124
5816
.34,
477
11,1
65As
ian,
Fem
ale
35
6011
939
,502
Asia
n, M
ale
13
33.3
109,
723
Colo
ured
, Fem
ale
826
30.8
9211
,485
Colo
ured
, Mal
e 12
6518
.519
916
,589
Tota
l Bla
cks,
Fem
ale
220
863
25.5
3,02
213
,734
Tota
l Bla
cks,
Mal
e 41
425
2616
.44,
686
11,3
19W
hite
, Fem
ale
1334
38.2
221
17,0
19W
hite
, Mal
e 12
8114
.824
320
,278
Empl
oyee
s with
a d
isabi
lity
315
2030
9,92
8TO
TAL
662
3519
18.8
8,20
212
,389
TABL
E 7.
2 - P
erfo
rman
ce R
ewar
ds b
y Sa
lary
Ban
d fo
r Per
sonn
el b
elow
Sen
ior M
anag
emen
t Ser
vice
Sala
ry B
and
Num
ber o
f Be
nefi c
iarie
sTo
tal
Empl
oym
ent
Perc
enta
ge o
f Tot
al
Empl
oym
ent
Cost
(R’0
00)
Aver
age
Cost
per
Be
nefi c
iary
(R)
Low
er sk
illed
(Lev
els 1
-2)
6937
418
.436
15,
232
Skill
ed (L
evel
s 3-5
) 23
114
2516
.21,
595
6,90
5Hi
ghly
skill
ed p
rodu
cti o
n (L
evel
s 6-8
) 26
796
127
.83,
581
13,4
12Hi
ghly
skill
ed su
perv
ision
(L
evel
s 9-1
2)
9441
822
.52,
590
27,5
53Co
ntra
ct (L
evel
s 1-2
) 0
120
00
0Co
ntra
ct (L
evel
s 3-5
) 0
530
00
Cont
ract
(Lev
els 6
-8)
093
00
0Co
ntra
ct (L
evel
s 9-1
2)
028
00
0Ab
norm
al A
ppoi
ntm
ent
029
900
00
TOTA
L66
16
462
10.2
8 12
712
295
187
TABL
E 7.
3 - P
erfo
rman
ce R
ewar
ds b
y Cr
iti ca
l Occ
upati
on
Criti
cal O
ccup
ati o
nsN
umbe
r of
Bene
fi cia
ries
Tota
l Em
ploy
men
tPe
rcen
tage
of
To
tal
Empl
oym
ent
Cost
R’
000)
Aver
age
Cost
per
Ben
-efi
cia
ry (R
)
Adm
inist
rati v
e re
late
d 34
139
24.5
870
25,5
88Al
l arti
sans
in th
e bu
ildin
g m
etal
mac
hine
ry e
tc.
6944
015
.742
86,
203
Appr
aise
rs-v
alue
rs a
nd re
late
d pr
ofes
siona
ls 8
3920
.514
017
,500
Arch
itect
s tow
n an
d tr
affi c
pla
nner
s 1
1010
2525
,000
Arti s
an p
roje
ct a
nd re
late
d su
perin
tend
ents
2
1216
.754
27,0
00Au
xilia
ry a
nd re
late
d w
orke
rs
210
2017
8,50
0Bo
iler a
nd re
late
d op
erat
ors
01
00
0Bu
ildin
g an
d ot
her p
rope
rty
care
take
rs
822
36.4
556,
875
Bus a
nd h
eavy
veh
icle
driv
ers
3016
218
.526
68,
867
Cart
ogra
pher
s and
surv
eyor
s 2
540
7236
,000
Cart
ogra
phic
surv
eyin
g an
d re
late
d te
chni
cian
s 0
130
00
Civi
l eng
inee
ring
tech
nici
ans
03
00
0Cl
eane
rs in
offi
ces w
orks
hops
hos
pita
ls et
c.
4817
028
.228
86,
000
Clie
nt in
form
cle
rks(
switc
hb re
cept
info
rm c
lerk
s)
11
100
1212
,000
Com
mun
icati
on
and
info
rmati
on
rela
ted
03
00
0Co
mm
unity
dev
elop
men
t wor
kers
0
10
00
Com
pute
r pro
gram
mer
s.
01
00
0Ea
rth
mov
ing
and
rela
ted
plan
t ope
rato
rs
015
00
0El
ectr
ical
and
ele
ctro
nics
eng
inee
ring
tech
nici
ans
01
00
0En
gine
erin
g sc
ienc
es re
late
d 12
124
9.7
285
23,7
50En
gine
ers a
nd re
late
d pr
ofes
siona
ls 2
238.
769
34,5
00Fa
rm h
ands
and
labo
urer
s 0
10
00
Fina
nce
and
econ
omic
s rel
ated
2
1216
.748
24,0
00Fi
nanc
ial a
nd re
late
d pr
ofes
siona
ls 27
7934
.250
418
,667
Fina
ncia
l cle
rks a
nd c
redi
t con
trol
lers
29
106
27.4
351
12,1
03Fi
re fi
ghti n
g an
d re
late
d w
orke
rs
02
00
0Fo
rest
ry la
bour
ers
11
100
1010
,000
Head
of d
epar
tmen
t/ch
ief e
xecu
ti ve
offi c
er
01
00
0Ho
usek
eepe
rs la
undr
y an
d re
late
d w
orke
rs
02
00
0Hu
man
reso
urce
s & o
rgan
isat d
evel
opm
& re
late
pro
f 19
6429
.729
515
,526
Hum
an re
sour
ces c
lerk
s 26
8132
.135
413
,615
188
Hum
an re
sour
ces r
elat
ed
1649
32.7
393
24,5
63In
form
ati o
n te
chno
logy
rela
ted
11
100
3838
,000
Insp
ecto
rs o
f app
renti
ces
wor
ks a
nd v
ehic
les
1372
18.1
244
18,7
69Le
gal r
elat
ed
01
00
0Li
brar
y m
ail a
nd re
late
d cl
erks
9
2045
111
12,3
33Li
ght v
ehic
le d
river
s 8
5414
.855
6,87
5Lo
gisti
cal
supp
ort p
erso
nnel
36
9737
.145
212
,556
Mat
eria
l-rec
ordi
ng a
nd tr
ansp
ort c
lerk
s 17
7024
.318
210
,706
Mec
hani
cal e
ngin
eerin
g te
chni
cian
s 1
425
99,
000
Mes
seng
ers p
orte
rs a
nd d
eliv
erer
s 1
520
77,
000
Min
ing
geol
ogy
& g
eoph
ysic
al &
rela
ted
tech
nici
ans
09
00
0M
otor
veh
icle
driv
ers
316
18.8
279,
000
Oth
er a
dmin
istra
t & re
late
d cl
erks
and
org
anise
rs
845
17.8
759,
375
Oth
er a
dmin
istra
ti ve
polic
y an
d re
late
d offi
cer
s 23
5046
384
16,6
96O
ther
info
rmati
on
tech
nolo
gy p
erso
nnel
. 2
1118
.240
20,0
00O
ther
occ
upati
ons
0
20
00
Prin
ti ng
man
agem
ent a
nd su
perv
isory
per
sonn
el
14
2524
24,0
00Pr
oduc
ti on
advi
sers
: fa
ctor
ies
5435
015
.464
711
,981
Qua
nti ty
surv
eyor
s & re
la p
rof n
ot c
lass
else
whe
re
221
9.5
7537
,500
Rank
: Unk
now
n 0
10
00
Regu
lato
ry in
spec
tors
0
10
00
Risk
man
agem
ent a
nd se
curit
y se
rvic
es
210
2027
13,5
00Ro
ad su
perin
tend
ents
10
3826
.396
9,60
0Ro
ad tr
ade
wor
kers
. 5
1338
.561
12,2
00Ro
ad w
orke
rs
7976
910
.348
86,
177
Safe
ty h
ealth
and
qua
lity
insp
ecto
rs
34
7541
13,6
67Se
cret
arie
s & o
ther
key
boar
d op
erati
ng
cler
ks
935
25.7
123
13,6
67Se
curit
y gu
ards
2
1216
.711
5,50
0Se
curit
y offi
cer
s 24
135
17.8
274
11,4
17Se
nior
man
ager
s 3
2711
.111
839
,333
Trad
e la
bour
ers
544
11.4
336,
600
Trad
e qu
ality
con
trol
lers
1
110
018
18,0
00Tr
ade
rela
ted
03
00
0W
ater
pla
nt a
nd re
late
d op
erat
ors
11
100
44,
000
TOTA
L66
235
1918
.882
0012
387
189
TABL
E 7.
4 - P
erfo
rman
ce R
elat
ed R
ewar
ds (C
ash
Bonu
s) b
y Sa
lary
Ban
d fo
r Sen
ior M
anag
emen
t Ser
vice
SMS
Band
Num
ber
of
Bene
fi cia
ries
Tota
l Em
ploy
-m
ent
Perc
enta
ge o
f To
tal
Empl
oy-
men
t
Cost
(R’0
00)
Aver
age
Cost
pe
r Be
nefi c
ia-
ry (R
)
%
of
SMS
Wag
e Bi
llPe
rson
nel C
ost
SMS
(R’0
00)
Band
A
030
00
00
0Ba
nd B
1
128.
375
75,0
000.
89,
936
Band
C
03
00
00
0Ba
nd D
0
20
00
00
TOTA
L1
472.
175
7500
00.
899
36
HR O
VERS
IGHT
- A
PRIL
201
2 to
MAR
CH 2
013
- E
aste
rn C
ape
- Roa
ds a
nd P
ublic
Wor
ksTA
BLE
8.1
- For
eign
Wor
kers
by
Sala
ry B
and
Sala
ry B
and
Empl
oym
ent
at
Begi
nnin
g Pe
riod
Perc
enta
ge
of
Tota
lEm
ploy
men
t at
End
of
Pe-
riod
Perc
enta
ge
of
Tota
lCh
ange
in E
m-
ploy
men
tPe
rcen
tage
of
To
tal
Tota
l Em
ploy
-m
ent a
t Beg
in-
ning
of P
erio
d
Tota
l Em
ploy
-m
ent a
t End
of
Perio
d
Tota
l Cha
nge
in
Empl
oym
ent
Cont
ract
(Lev
els 6
-8)
112
.51
12.5
00
88
0Co
ntra
ct (L
evel
s 9-1
2)
337
.54
501
08
80
Cont
ract
(Lev
els 1
3-16
) 2
252
250
08
80
Abno
rmal
App
oint
men
t 2
251
12.5
-10
88
0TO
TAL
810
08
100
00
88
0
TABL
E 8.
2 - F
orei
gn W
orke
rs b
y M
ajor
Occ
upati
on
Maj
or O
ccup
ati o
nEm
plo
ymen
t at
Be
ginn
ing
Perio
d
Perc
enta
ge
of
Tota
lEm
plo
ymen
t at
End
of
Pe-
riod
Perc
enta
ge
of
Tota
lCh
ange
in E
m-
ploy
men
tPe
rcen
tage
of
To
tal
Tota
l Em
ploy
-m
ent a
t Beg
in-
ning
of P
erio
d
Tota
l Em
ploy
-m
ent a
t End
of
Perio
d
Tota
l Cha
nge
in
Empl
oym
ent
Adm
inist
rati v
e offi
ce
wor
kers
1
12.5
112
.50
08
80
Oth
er o
ccup
ati o
ns
225
112
.5-1
08
80
Prof
essio
nals
and
man
-ag
ers
562
.56
751
08
80
TOTA
L8
100
810
00
08
80
190
HR O
VERS
IGHT
- A
PRIL
201
2 to
MAR
CH 2
013
- E
aste
rn C
ape
- Roa
ds a
nd P
ublic
Wor
ksTA
BLE
9.1
- Sic
k Le
ave
for J
an 2
012
to D
ec 2
012
Sala
ry B
and
Tota
l Day
s%
Da
ys
with
M
edic
al
Certi
fi -
cati o
n
Num
ber
of E
m-
ploy
ees
usin
g Si
ck L
eave
% o
f To
tal
Em-
ploy
ees
usin
g Si
ck L
eave
Aver
age
Days
per
Em
ploy
eeEs
ti mat
ed
Cost
(R
’000
)To
tal
num
ber
of
Empl
oyee
s us
ing
Sick
Lea
ve
Tota
l nu
mbe
r of
da
ys w
ith m
edi-
cal c
erti fi
cati
on
Low
er
skill
ed
(Lev
els
1-2)
12
2493
.417
18.
97
318
1912
1143
Skill
ed (L
evel
s 3-5
) 46
2996
586
30.6
81,
568
1912
4446
High
ly sk
illed
pro
ducti
on
(Lev
els 6
-8)
4879
8566
234
.67
3,17
719
1241
46Hi
ghly
sk
illed
su
perv
i-sio
n (L
evel
s 9-1
2)
1783
85.7
275
14.4
62,
373
1912
1528
Seni
or
man
agem
ent
(Lev
els 1
3-16
) 42
85.7
130.
73
120
1912
36Co
ntra
ct (L
evel
s 1-2
) 34
090
.955
2.9
680
1912
309
Cont
ract
(Lev
els 3
-5)
284
85.2
512.
76
103
1912
242
Cont
ract
(Lev
els 6
-8)
363
77.7
774
519
619
1228
2Co
ntra
ct (L
evel
s 9-1
2)
106
86.8
201
518
919
1292
Cont
ract
(Lev
els 1
3-16
) 6
100
20.
13
1919
126
TOTA
L13
656
89.6
1912
100
781
4319
1212
230
191
TABL
E 9.
2 - D
isab
ility
Lea
ve (T
empo
rary
and
Per
man
ent)
for J
an 2
012
to D
ec 2
012
Sala
ry B
and
Tota
l Day
s%
Da
ys
with
M
edic
al
Certi
fi -
cati o
n
Num
ber
of E
m-
ploy
ees
usin
g Di
sabi
lity
Leav
e
% o
f To
tal
Em-
ploy
ees
usin
g Di
sabi
lity
Leav
e
Aver
age
Days
pe
r Em
ploy
eeEs
ti mat
ed
Cost
(R
’000
)To
tal
num
ber
of
days
with
med
i-ca
l cer
ti fi c
ati o
n
Tota
l nu
mbe
r of
Em
ploy
ees
usin
g Di
sabi
lity
Leav
e
Low
er sk
illed
(Lev
els 1
-2)
1810
05
104
518
50
Skill
ed (L
evel
s 3-5
) 18
610
015
3012
5418
650
High
ly sk
illed
pro
ducti
on
(Lev
els 6
-8)
696
100
2346
3043
669
650
High
ly sk
illed
supe
rvisi
on
(Lev
els 9
-12)
11
810
06
1220
111
118
50
Cont
ract
(Lev
els 6
-8)
310
01
23
13
50
TOTA
L10
2110
050
100
2060
710
2150
TABL
E 9.
3 - A
nnua
l Lea
ve fo
r Jan
201
2 to
Dec
201
2Sa
lary
Ban
dTo
tal D
ays T
aken
Aver
age
days
per
Em
ploy
eeN
umbe
r of
Em
-pl
oyee
s w
ho
took
leav
e
Low
er sk
illed
(Lev
els 1
-2)
7977
.84
2040
3Sk
illed
(Lev
els 3
-5)
3095
8.92
2114
63Hi
ghly
skill
ed p
rodu
cti o
n (L
evel
s 6-8
) 19
816.
6820
979
High
ly sk
illed
supe
rvisi
on (L
evel
s 9-1
2)
9498
.08
2243
6Se
nior
man
agem
ent (
Leve
ls 13
-16)
75
320
37Co
ntra
ct (L
evel
s 1-2
) 18
8013
149
Cont
ract
(Lev
els 3
-5)
1548
1411
4Co
ntra
ct (L
evel
s 6-8
) 17
1611
151
Cont
ract
(Lev
els 9
-12)
69
216
44Co
ntra
ct (L
evel
s 13-
16)
143
188
TOTA
L74
983.
5220
3784
192
TABL
E 9.
4 - C
appe
d Le
ave
for J
an 2
012
to D
ec 2
012
Sala
ry B
and
Tota
l da
ys
of
capp
ed
leav
e ta
ken
Aver
age
num
ber o
f day
s ta
ken
per e
mpl
oyee
Aver
age
capp
ed l
eave
pe
r em
ploy
ee a
s at
31
Dece
mbe
r 201
2
Num
ber
of E
mpl
oyee
s w
ho to
ok C
appe
d le
ave
Tota
l num
ber o
f cap
ped
leav
e av
aila
ble
at
31
Dece
mbe
r 201
2
Num
ber
of
Empl
oy-
ees
as a
t 31
Dec
embe
r 20
12
Low
er s
kille
d (L
evel
s 1-
2)
355
917
2253
024
7
Skill
ed (L
evel
s 3-5
) 81
510
716
1278
5611
96Hi
ghly
ski
lled
prod
uc-
ti on
(Lev
els 6
-8)
807
127
1264
035
503
High
ly s
kille
d su
perv
i-sio
n (L
evel
s 9-1
2)
116
1713
67
3259
824
0
TOTA
L31
27
113
4224
7019
2186
TABL
E 9.
5 - L
eave
Pay
-out
sRe
ason
Tota
l Am
ount
(R’0
00)
Num
ber
of E
mpl
oy-
ees
Aver
age
Paym
ent p
er E
mpl
oyee
(R)
Capp
ed le
ave
pay-
outs
on
term
inati
on
of se
rvic
e fo
r 201
2/13
1,
876
207
9063
Curr
ent l
eave
pay
-out
on
term
inati
on
of se
rvic
e fo
r 201
2/13
0
120
TOTA
L18
7621
985
66
HR O
VERS
IGHT
- A
PRIL
201
2 to
MAR
CH 2
013
- E
aste
rn C
ape
- Roa
ds a
nd P
ublic
Wor
ksTA
BLE
10.1
- St
eps t
aken
to re
duce
the
risk
of o
ccup
ati o
nal e
xpos
ure
Uni
ts/c
ateg
orie
s of e
mpl
oyee
s ide
nti fi
ed to
be
at h
igh
risk
of co
ntra
cti n
g HI
V &
rela
ted
dise
ases
(if a
ny)
Key
step
s tak
en to
redu
ce th
e ris
k
xxx
xxx
xxx
xxx
193
TABL
E 10
.2 -
Deta
ils o
f Hea
lth P
rom
oti o
n an
d HI
V/AI
DS P
rogr
amm
es [ti
ck
Yes/
No
and
prov
ide
requ
ired
info
rmati
on]
Que
sti o
nYe
sN
oDe
tails
, if y
es1.
Has
the
depa
rtm
ent d
esig
nate
d a
mem
ber o
f the
SM
S to
impl
emen
t the
pro
visio
ns c
onta
ined
in P
art V
I E
of C
hapt
er 1
of t
he P
ublic
Ser
vice
Reg
ulati
ons
, 200
1? If
so, p
rovi
de h
er/h
is na
me
and
positi
on.
Ye
s
Mr C
Hey
denr
ych
2. D
oes
the
depa
rtm
ent
have
a d
edic
ated
uni
t or
hav
e yo
u de
signa
ted
spec
ifi c
staff
mem
bers
to
prom
ote
heal
th a
nd w
ellb
eing
of y
our e
mpl
oyee
s? If
so,
indi
cate
the
num
ber o
f em
ploy
ees
who
are
invo
lved
in th
is ta
sk a
nd th
e an
nual
bud
get t
hat i
s ava
ilabl
e fo
r thi
s pur
pose
.
Yes
5
empl
oyee
s 3,2
71 m
il
3. H
as th
e de
part
men
t int
rodu
ced
an E
mpl
oyee
Ass
istan
ce o
r Hea
lth P
rom
oti o
n Pr
ogra
mm
e fo
r you
r em
ploy
-ee
s? If
so, i
ndic
ate
the
key
elem
ents
/ser
vice
s of t
he p
rogr
amm
e.
Yes
Pr
even
ti on
/ Li
fe S
kills
Pro
gram
mes
, Co
un-
selli
ng se
rvic
es, e
xter
nal r
efer
rals
4. H
as t
he d
epar
tmen
t es
tabl
ished
(a) c
omm
itt ee
(s) a
s co
ntem
plat
ed in
Par
t VI
E.5
(e) o
f Cha
pter
1 o
f the
Pu
blic
Ser
vice
Reg
ulati
ons
, 200
1? If
so, p
leas
e pr
ovid
e th
e na
mes
of t
he m
embe
rs o
f the
com
mitt
ee a
nd th
e st
akeh
olde
r(s)
that
they
repr
esen
t.
No
5. H
as th
e de
part
men
t rev
iew
ed th
e em
ploy
men
t pol
icie
s an
d pr
acti c
es o
f you
r dep
artm
ent t
o en
sure
that
th
ese
do n
ot u
nfai
rly d
iscrim
inat
e ag
ains
t em
ploy
ees
on th
e ba
sis o
f the
ir HI
V st
atus
? If
so, l
ist th
e em
ploy
-m
ent p
olic
ies/
prac
ti ces
so re
view
ed.
Yes
Em
ploy
ee H
ealth
& W
elln
ess
Polic
y de
vel-
oped
6. H
as th
e de
part
men
t int
rodu
ced
mea
sure
s to
prot
ect H
IV-p
ositi
ve e
mpl
oyee
s or t
hose
per
ceiv
ed to
be
HIV-
positi
ve
from
disc
rimin
ati o
n? If
so, l
ist th
e ke
y el
emen
ts o
f the
se m
easu
res.
N
oPr
ogra
mm
es a
re fo
r all
empl
oyee
s. T
here
are
no
em
ploy
ees
perc
eive
d to
HIV
neg
ati v
e or
po
siti v
e. N
o di
sclo
sure
s rec
eive
d.7.
Doe
s the
dep
artm
ent e
ncou
rage
its e
mpl
oyee
s to
unde
rgo
Volu
ntar
y Co
unse
lling
and
Testi
ng?
If so
, list
the
resu
lts th
at y
ou h
ave
achi
eved
. Ye
s
Parti
cipa
ti on
in H
CT p
rogr
amm
es. R
eque
sts
from
em
ploy
ees f
or H
CT8.
Has
the
depa
rtm
ent d
evel
oped
mea
sure
s/in
dica
tors
to m
onito
r & e
valu
ate
the
impa
ct o
f you
r hea
lth p
ro-
moti
on
prog
ram
me?
If so
, list
thes
e m
easu
res/
indi
cato
rs.
No
HR O
VERS
IGHT
- A
PRIL
201
2 to
MAR
CH 2
013
- E
aste
rn C
ape
- Roa
ds a
nd P
ublic
Wor
ksTA
BLE
11.1
- Co
llecti
ve
Agre
emen
tsSu
bjec
t Matt
er
Date
xxx
xxx
xxx
xxx
194
TABL
E 11
.2 -
Mis
cond
uct a
nd D
isci
plin
e He
arin
gs F
inal
ised
Out
com
es o
f dis
cipl
inar
y he
arin
gsN
umbe
rPe
rcen
tage
of T
otal
Tota
l
Dism
issal
3
6.4
47Fi
nal w
ritt e
n w
arni
ng
3166
47N
o ou
tcom
e 5
10.6
47Su
spen
ded
with
out p
aym
ent
817
47TO
TAL
4710
047
TABL
E 11
.3 -
Type
s of M
isco
nduc
t Add
ress
ed a
nd D
isci
plin
ary
Hear
ings
Type
of m
isco
nduc
tN
umbe
rPe
rcen
tage
of T
otal
Tota
l
Abse
nt f
rom
wor
k w
ithou
t re
ason
or
perm
is-sio
n 16
4040
Com
mit
act o
f dish
ones
ty(e
du)
12.
540
Disr
espe
ct/a
busiv
e or
inso
lent
beh
avio
ur
12.
540
Enda
nger
s liv
es b
y di
sreg
ardi
ng sa
fety
rule
s 1
2.5
40Fa
ils to
com
ply
with
or c
ontr
aven
es a
n ac
t 6
1540
Misu
se o
f pro
pert
y (d
cs)
12.
540
Poss
esse
s or w
rong
fully
use
s pro
pert
y of
stat
e 4
1040
Stea
ls br
ibes
or c
omm
its fr
aud
410
40U
nder
infl
uen
ce o
f ha
bit-f
orm
ing/
stup
efyi
ng
drug
6
1540
TOTA
L40
100
40
TABL
E 11
.4 -
Grie
vanc
es L
odge
dN
umbe
r of g
rieva
nces
add
ress
edN
umbe
rPe
rcen
tage
of T
otal
Tota
l
Not
reso
lved
57
57.6
99Re
solv
ed
4242
.499
TOTA
L99
100
99
195
TABL
E 11
.5 -
Disp
utes
Lod
ged
Num
ber o
f dis
pute
s add
ress
edN
umbe
r%
of t
otal
Uph
eld
00
Dism
issed
0
0To
tal
0
TABL
E 11
.6 -
Strik
e Ac
ti ons
Strik
e Ac
ti ons
_To
tal n
umbe
r of p
erso
n w
orki
ng d
ays l
ost
0To
tal c
ost(
R’00
0) o
f wor
king
day
s los
t 0
Amou
nt (R
’000
) rec
over
ed a
s a re
sult
of n
o w
ork
no p
ay
0
TABL
E 11
.7 -
Prec
auti o
nary
Sus
pens
ions
Prec
auti o
nary
Sus
pens
ions
_N
umbe
r of p
eopl
e su
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196
HR OVERSIGHT - APRIL 2012 to MARCH 2013 - Eastern Cape - Roads and Public WorksTABLE 12.1 - Training Needs identi fi edOccupati onal Categories Gender Employment Learnerships Skills Programmes &
other short coursesOther forms of training
Total
Legislators, senior offi cials and managers Female 0 0 0 0 0 Male 0 0 0 0 0Professionals Female 0 0 0 0 0 Male 0 0 0 0 0Technicians and associate professionals Female 0 0 0 0 0 Male 0 0 0 0 0Clerks Female 0 0 0 0 0 Male 0 0 0 0 0Service and sales workers Female 0 0 0 0 0 Male 0 0 0 0 0Skilled agriculture and fi shery workers Female 0 0 0 0 0 Male 0 0 0 0 0Craft and related trades workers Female 0 0 0 0 0 Male 0 0 0 0 0Plant and machine operators and assem-blers
Female 0 0 0 0 0
Male 0 0 0 0 0Elementary occupati ons Female 0 0 0 0 0 Male 0 0 0 0 0Gender sub totals Female 0 0 0 0 0 Male 0 0 0 0 0Total 0 0 0 0 0
197
TABLE 12.2 - Training ProvidedOccupati onal Categories Gender Employment Learnerships Skills Programmes &
other short coursesOther forms of training Total
Legislators, senior offi cials and managers
Female 0 0 0 0 0
Male 0 0 0 0 0Professionals Female 0 0 0 0 0 Male 0 0 0 0 0Technicians and associate professionals
Female 0 0 0 0 0
Male 0 0 0 0 0Clerks Female 0 0 0 0 0 Male 0 0 0 0 0Service and sales workers Female 0 0 0 0 0 Male 0 0 0 0 0Skilled agriculture and fi sh-ery workers
Female 0 0 0 0 0
Male 0 0 0 0 0Craft and related trades workers
Female 0 0 0 0 0
Male 0 0 0 0 0Plant and machine opera-tors and assemblers
Female 0 0 0 0 0
Male 0 0 0 0 0Elementary occupati ons Female 0 0 0 0 0 Male 0 0 0 0 0Gender sub totals Female 0 0 0 0 0 Male 0 0 0 0 0Total 0 0 0 0 0
HR OVERSIGHT - APRIL 2012 to MARCH 2013 - Eastern Cape - Roads and Public WorksTABLE 13.1 - Injury on DutyNature of injury on duty Number % of totalRequired basic medical att enti on only 16 48.5Temporary Total Disablement 16 48.5Permanent Disablement 0 0Fatal 1 3Total 33
198
HR OVERSIGHT - APRIL 2012 to MARCH 2013 - Eastern Cape - Roads and Public WorksTABLE 14.1 - Report on consultant appointments using appropriated funds
Project Title Total number of consultants that worked on the project
Durati on: Work days Contract value in Rand
Update of the Immovable Asset Register xxx xxx R745 223.80 Digital Head counti ng and physical verifi cati on of personnel R4 446 000.00
Documentum maintenance R1 432 238.00
Project Management Offi ce services and Project Portf olio Offi ce Support Toolset and Training
6 months R 2 341 091.92
Bigen Africa Services for Support to annual Performance Plan (APP) Technical Review and Project Governance and Assurance
6 months R 4 147 037.00
Rakoma & Associates for the Secondment of Staff to perform in-ventory reconciliati ons for the Head Offi ce and Districts(DRPW)-
Extension of Contract-Natural Conti nuati on of the previous up to 30 September 2012
R 815 005.00
GMT cc for natural conti nuati on of work previously carried out by them and to also appoint them to renew Documentum Li-cences- Input Accel Licences
R 367 659.46
GMT cc for natural conti nuati on of work previously carried out by them and to also appoint them to undertake Documentum Reporti ng Module Licences
R 110 381.64
BVI Engineers to provide professional consulti ng services for the reconstructi on of the Sand River Bridge
R 1 379 526.65
Installati on of Unifi ed Communicati on System at Fordhouse No value
Single Source Price Waterhouse Coopers and Vuma Sikuncede for further 6 months period for Financial Reporti ng and Financial Management services
R 3 735 596.00
Single Source Clear Star Consorti um for Provision of Specialised Infrastructure Project Accounti ng Services for the Roads Infra-structure Project Accounti ng.
2 Months (August 2012 Up To September 2012- Extension Of CON-TRACT
R 3 104 922.00
Single Source Selecti on for the Provision of Project Support Of-fi ce Services for the Roads Infrastructure Programme Support This will represent as a natural conti nuati on of previous work carried out by Dimension Data
6 months Value not stated
Ikamva Architects for Architectural services in Fudumele Senior Primary School
R 580 000.00
GIJIMA for Contract Hardware Maintenance services for all com-puters and printers and network points for the Department of Roads and Public Works (Time Extension)
Time Extension of Con-tract
Value not stated
EOH Consulti ng (Pty) Ltd for Programme and Project Manage-ment Resources for the Centralised Infrastructure Project Man-agement Unit for the(CIPMU)
3 months R 351 302.00
Business Connexion for the Project Management Offi ce services and Project Portf olio Offi ce Support Toolset and Training
6 Months R 2 276 741.00
Bigen Africa for the Project Management Offi ce services and Project Portf olio Offi ce Support Toolset and Training
2 Months R 1 197 333.00
Clear Star Consorti um for Specialised Infrastructure Project Ac-counti ng Services for the Roads Infrastructure Programme
(4 Months extension) R 5 330 480.00
Source Rakoma & Associates for extension of contract for Sec-ondment/ Assisti ng of Staff to perform inventory reconciliati on for the Department in Inventory Management
Extension of Contract up to 30 April 2013
R 503 693.00
199
Goba Pty Ltd for Regravelling of MR 00701 between Stutt erheim & Tsomo (Phase 2) - Stutt erheim & Mgwali (26 Kilometres) to Kei River
R 1 268 297.89
Star Alliance (Mr Patel) to assist with the Performance Informa-ti on on Audit pre-determined objecti ves project
6 months R 1 311 000.00
Provision of Project Support Offi ce Services for the Roads Infra-structure Programme Support. This will represent as a natural conti nuati on of previous work carried out by Dimension Data
6 months R 4 047 162.00
Lumko Makhonza for Rehabilitati on of Nkantolo Access Road be-tween R61 and OR Tambo Garden of Remembrance +/- 13 KM
R 10 686 805.52
Dimension Data for provision of Project Support Offi ce services for programme 3
3 months R 3 483 167.00
Clear Star Consorti um for Specialised Infrastructure Project Ac-counti ng Services for the Roads Infrastructure Programme
6 Months (extension commencing on the 01 February 2013 up to 31 July 2013
R 8 957 558.00
Business Connexion to Support in the Performance Informati on 6 months R 4 317 408.00
Datacentrix- Rowan Govender for Programme and Project Man-agement Support for the Infrastructure Project Management Unit (CIPMU) of the Province- DRPW
R 270 864.00
Price Water House Coopers for the Finalizati on of Asset Register in DRPW for Support Staff for Finance Unit
2 R 5 498 158.00PWC
Vuma Sikuncede
Datacentrix- 1 x Resource for Programme and Project Manage-ment Support for the Infrastructure Project Management Unit (CIPMU) of the Province- DRPW
1 month (01 April 2013 up to 30 April 2013)Ex-tension of Contract
R 135 432.00
TABLE 14.2 - Analysis of consultant appointments using appropriated funds, i.t.o. HDIs Project Title Percentage ownership by
HDI groupsPercentage man-agement by HDI groups
Number of Consultants from HDI groups that work on the project
xxx xxx xxx
TABLE 14.3 - Report on consultant appointments using Donor fundsProject Title Total number of consul-
tants that worked on the project
Durati on: Work days
Donor and Contract value in Rand
Not Applicable Not Applicable Not Applicable Not Applicable
Total number of projects Total individual consul-tants
Total durati on: Work days
Total contract value in Rand
Not Applicable Not Applicable Not Applicable Not Applicable
TABLE 14.4 - Analysis of consultant appointments using Donor funds, i.t.o. HDIsProject Title Percentage ownership by
HDI groupsPercentage man-agement by HDI groups
Number of Consultants from HDI groups that work on the project
Not Applicable Not Applicable Not Applicable Not Applicable
200