M E M O R A N D U M Aug 24, 2009 MT 017.09 MT.305 636-6147 TO: ESE Instructors Educational Alternative Outreach Program

FROM: Miguel Torres, Principal Educational Alternative Outreach Program SUBJECT: SUGGESTED USE OF I.E.P. PROCESS CHECKLIST As you are aware, the individual Educational Plan (IEP) is a legal document that requires many steps to be accurately completed. Attached, is a checklist to be used when developing IEP’s. The use of this checklist is suggested to avoid errors and incomplete information on the IEP. The teacher responsible for completing a student’s IEP will use the checklist to initiate the IEP process at least 30 days prior to the current IEP’s expiration date. This checklist should be brought to the IEP conference and completed by the initiating teacher. The chairperson/program specialist should also review the IEP for completeness and accuracy. Write the names of the two people who reviewed the IEP on the IEP process checklist. Completed checklists should be filed in the chairperson’s office for audit purposes. MT/mg

EDUCATIONAL ALTERNATIVE OUTREACH PROGRAM PROCEDURES TO ENTER NEW STUDENTS TO M-DCPS

The following documents and data are needed to enroll a student new to Miami-Dade County Public Schools. Students may not attend class until all information has been sent to Ms. Marybella Portalatin and a student identification number has been generated. A. A copy of the student's Birth Certificate. B. Copy of Immunization Certificate (HRS 680 form, see sample)

It should have 5 DPT, 4 Polio, 2 MMR, Tuberculin Test date; indicating negative results, within a year, physical examination for 3040. Also, three hepatitis (at least one does) and varicella shot or varicella disease date.

c. Social Security Number (not required at time of registration) D. Student's full address and phone number. E. Parents/guardians' place of employment and phone number. F. Student's grade level and homeroom teacher. G. Home language survey, signed by parent or guardian. H. Ethic group and gender. I. Place of birth (city, state and country), or alternative forms. J. State or country where student came from. After all data has been entered into the computer by Ms. Marybella Portalatin, an ID number will be generated.