A G E N D A - Grey District · 12/10/2018 · A G E N D A Please Note: A light meal will be served for elected members at 5.00pm Before Council: 2.30pm – 3pm Quotable Value presentation

A G E N D A

An Ordinary Meeting of Council will be held as follows:

Date: Monday 10 December 2018 Time: 6:00 pm Venue: Council Chambers Grey District Council 105 Tainui Street GREYMOUTH P Pretorius Chief Executive

Members: His Worship the Mayor – Tony Kokshoorn (Chair) Councillor Anton Becker Councillor Tony Coll Councillor Allan Gibson Councillor Tania Gibson Councillor Peter Haddock Councillor Murray Hay Councillor Patrick McBride Councillor Cliff Sandrey The information in this document is provided to facilitate good competent decisions

by Council and does in no way reflect the views of Council.

ORDINARY MEETING OF THE GREY DISTRICT COUNCIL

to be held in the Council Chambers, Grey District Council, 105 Tainui Street, Greymouth

on Monday 10 December 2018 commencing at 6:00 pm

A G E N D A

Please Note: A light meal will be served for elected members at 5.00pm Before Council: 2.30pm – 3pm Quotable Value presentation 3pm – 5pm Presentation by Consultant – consortium of draft CBD Structure Plan 5.30pm – 5.50pm Enviroschools Presentation 5.50pm – 6pm Industry Training Organisation – presentation of certificates Note: A period is set aside for the public to speak to Council before the meeting. Members of the public are allocated a time to address the Council on items that fall within delegations of the Council provided the matters are not subject to legal proceedings, and are not already subject to a process providing for the hearing of submissions. Speakers may be questioned through the Chair by members, but questions must be confined to obtaining information or clarification on matters raised by the speaker(s). Such presentations do not form part of the formal business of the meeting with those requiring further action being referred to the Chief Executive for further reporting at another Council meeting. During Council: Speaker – Runanga Water Supply Submitter

COUNCIL IN OPEN MEETING GENERAL BUSINESS AND TABLED ITEMS Items not on the agenda for the meeting require a resolution under section 46A of the Local Government Official

Information and Meetings Act 1987 stating the reasons why the item was not on the agenda and why it cannot be dealt with at a subsequent meeting on the basis of a full agenda item. It is important to note that late items can only be dealt

with when special circumstances exist and not as a means of avoiding or frustrating the requirements in the Act relating to notice, agendas, agenda format and content. LOCAL AUTHORITIES (MEMBERS’ INTERESTS) ACT 1968 Council members are reminded that if he/she has a direct or indirect interest in any item on the agenda be it pecuniary or on grounds of bias and predetermination, then he/she must declare this interest and refrain from discussing or voting

on this item.

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 10 December 2018

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Table of Contents [A] Apologies and Declarations of Interests ............................................................................................................ 4

APOLOGIES .......................................................................................................................................................................... 4 UPDATES TO THE INTERESTS REGISTER ...................................................................................................................................... 4 IDENTIFY ANY CONFLICTS OF INTEREST IN THE AGENDA .................................................................................................................. 4

[B] Minutes of previous meetings ........................................................................................................................... 5

CONFIRMATION OF MINUTES OF ORDINARY MEETING OF COUNCIL HELD 12 NOVEMBER 2018 (PAGES 6-17) ....................................... 5 RECEIPT OF MINUTES OF THE TENDERS SUBCOMMITTEE UNDER DELEGATED AUTHORITY FOR INFORMATION OF COUNCIL DATED 25 OCTOBER

2018 (PAGES 18 -20) ................................................................................................................................................................... 5 RECEIPT OF MINUTES OF THE TENDERS SUBCOMMITTEE UNDER DELEGATED AUTHORITY FOR INFORMATION OF COUNCIL DATED 8 NOVEMBER

2018 (PAGES 21-23) .................................................................................................................................................................... 5

[C] List of acronyms used ...................................................................................................................................... 24

[D] Status report of Council decisions ................................................................................................................... 25

(PE18/08/069) T/1: RUNANGA WATER SUPPLY - OUTCOME OF COMMUNITY CONSULTATION ON FUNDING OF COST OVERRUN ............ 26 R9/1 : CONFIRMATION OF CLOSURE AND PURCHASE - KNOWN AS ROAD RESERVE BRUNNER STREET, ADJACENT TO SAWYERS CREEK LINZ PARCEL

7694881 .................................................................................................................................................................................. 30

[E] Agenda Items ................................................................................................................................................... 32

P/16: PORT: THE DREDGE - THE WAY FORWARD ...................................................................................................................... 33 S/9: SEWER - CONNECTION TO SCHEMES ................................................................................................................................ 39 L/8: LEASE – LAKE BRUNNER CAMPING GROUND – G & J OTT ................................................................................................... 47 B/1: WEIGHT & SPEED RESTRICTIONS – FORMAL POSTING OF VARIOUS BRIDGES ........................................................................... 72 B/5: STREET SIGNAGE BY-LAW............................................................................................................................................. 77 C/5: DANGEROUS, AFFECTED AND INSANITARY BUILDINGS POLICY ............................................................................................... 86 C/3 : SCHEDULE OF REGULAR MEETING DATES FOR 2019 ...................................................................................................... 117

[F] Miscellaneous Items ...................................................................................................................................... 119

DOCUMENTS SIGNED ......................................................................................................................................................... 119

[G] Departmental Reports ................................................................................................................................... 120

CORPORATE SERVICES ........................................................................................................................................................ 121 COMMUNITY DEVELOPMENT ............................................................................................................................................... 129 ASSETS & ENGINEERING ..................................................................................................................................................... 141 ENVIRONMENTAL SERVICES ................................................................................................................................................. 150 PORT OF GREYMOUTH ....................................................................................................................................................... 156

[H] Finance report ............................................................................................................................................... 159

LIST OF MONTHLY PAYMENTS ............................................................................................................................................... 160

[I] In-Committee items ....................................................................................................................................... 165

COUNCIL-IN-COMMITTEE ............................................................................................................................................ 165

[J] Council resume in-open meeting .................................................................................................................. 166


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[A] Apologies and Declarations of Interests

Apologies

Updates to the Interests Register Elected members to please advise if there are any changes to be made to the current Interests Register.

Identify any conflicts of interest in the agenda Notwithstanding that an elected member may declare an interest at any later stage in this agenda (prior to taking part in the deliberation of a particular item) those items where an interest will be declared may wish to be disclosed now.


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[B] Minutes of previous meetings

Confirmation of Minutes of Ordinary Meeting of Council held 12 November 2018 (pages 6-17)

SUGGESTED RECOMMENDATION

That the minutes of the Ordinary meeting of Council held on 12 November 2018 be confirmed as true and correct.

RECOMMENDATION: (FULL COUNCIL)

Receipt of Minutes of the Tenders Subcommittee under delegated authority for information of Council dated 25 October 2018 (pages 18 -20)


That the minutes of the Tenders subcommittee (open) meeting dated 25 October 2018 (Footpath Renewals and Maintenance Contract No. 2018-19-04) be received.


Receipt of Minutes of the Tenders Subcommittee under delegated authority for information of Council dated 8 November 2018 (pages 21-23)


That the minutes of the Tenders subcommittee (open) meeting dated 8 November 2018 (T/1: Pavement Marking Grey District Contract No. 2018-19-16 & T/1: Boundary Street Watermain Renewal – Contract No. 2018-19-23) be received.



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[C] List of acronyms used BCA Building Consent Authority LINZ Land Information New Zealand

BCO Building Control Officer LGOIMA Local Government Official Information and Meetings Act

CCC Code Compliance Certificate LGNZ Local Government New Zealand

CSO Customer Services Officer LTP Long Term Plan

CDEM Civil Defence Emergency Management

LVT Land Valuation Tribunal

CDEMG Civil Defence Emergency Management Group

MBIE Ministry of Business, Innovation and Employment

CEC Community Emergency Centre MCDEM Ministry of Civil Defence and Emergency Management

CEG Co-ordinating Executive Group MDI Major District Initiative

CIMS Co-ordinated Incident Management System

MOH Ministry of Health

Cpeng Chartered Professional ‘Engineer’ NBS New Building Strength

DEE Detailed Engineering Evaluation NGO Non Government Organisation

DHB District Health Board NZFS New Zealand Fire Service

DIA Department of Internal Affairs NZQA New Zealand Qualifications Authority

DOC Department of Conservation NZTA New Zealand Transport Authority

DWC Development West Coast OAG Office of the Auditor General

EMIS Emergency Incident Management System

OSH Occupational Safety & Health

EDLG Economic Development Liaison Group

PHO Primary Health Organisation

EOC Emergency Operations Centre PIM Project Information Memorandum

EMO Emergency Management Officer PCBU Person conducting a business or undertaking

GPS Global Positioning System RC Resource Consent

HSNO Hazardous Substances and New Organisms

RMA Resource Management Act

HSR Health and Safety Representative SO Standing Orders

HSWA Health and Safety at Work Act 2015

SOLGM Society of Local Government Managers

IAP Incident Action Plan SH State Highway

IEP Initial Evaluation Procedure SNA Significant Natural Area

IQP Independent Qualified Person TECNZ Tourism Export Council of New Zealand

LGA Local Government Act TLA/TA Territorial Local Authority

LIM Land Information Memorandum WAG Welfare Advisory Group


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[D] Status report of Council decisions

Resolution Date Ref No. Subject Update

14 September 2015

15/06/361 CBD Redevelopment – CBD Renewal – Shared Street - Town Square.

Refer Assets Management Report.

12 December 2016 16/12/034 Water supply - Kaiata Following Community Consultation meeting in November 2018, deadline for submissions extended to 15 January 2019 with a report to Council in February 2019.

9 October 2017 17/10/212 S/29: Rapahoe – Inundation from a rising sea

Global consent for beach nourishment has been applied for. GDC are an affected party.

Sacrificial bund application being made by Domain board.

13 August 2018 18/08/377 W5/a: Arnott heights – Water Supply concerns

Matter ongoing.

13 August 2018 PE18/08/069 T/1: Runanga Water Treatment Plant Upgrade Contract No. 2017-18-20D – Funding shortfall – The way forward

Report on pages 26-29.

10 September 2018

PE18/09/076 P/16: Harbour Board Building – Offer to Purchase

Matter ongoing.

8 October 2018 18/10/424 L/10 & R9/1 – Acquisition of Land in Blackball as Legal Road

Matter ongoing.

8 October 2018 18/10/426 R9/1: Application for road closure and purchase of road reserve, Brunner Street, adjacent to Sawyers Creek – outcome of public notification & confirmation of closure

Report on pages 30-31.

12 November 2018 18/11/443 P/16: Port – Transfer of responsibilities, powers and duties relating to navigation safety from West Coast Regional Council

Waiting for response from the West Coast Regional Council.

12 November 2018 18/11/444 L7/1: Town Square and associated area – Sale of Alcohol related to outside Dining

Report back in March 2019.

12 November 2018 18/11/450 B/5: Commercial Sex Premises Bylaw – review of

Out for consultation. Closes 21 December 2018.


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(PE18/08/069) T/1: Runanga Water supply - Outcome of

community consultation on funding of cost overrun

OUTCOME SOUGHT:

Council after hearing the single speaker, considers the community feedback received in relation to funding of a $435,000 cost overrun on the Runanga Water renewal scheme.

SIGNIFICANCE:

This is the outcome of a community consultation undertaken. It is suggested that formal consultation with the Runanga community and associated property owners be had.

BACKGROUND:

Council, consulted the Runanga community on the most appropriate funding methodology for a $435,000 cost overrun on the Runanga Water renewal scheme, providing the option of funding it in full against the Area Infrastructure Reserve or by means of a $100.00 p.a. rate increase into the future. Not unsurprisingly, the community demanded strong accountability on the reasons for such a significant cost overrun on initial estimates. Following a second public meeting on the matter and an extended period for submissions, the community returned a preference for the cost being paid from the Area Infrastructure, albeit that only 33.21% of eligible respondents participated in the consultation. The outcome of the public consultation was as follows: Voting documents issued: 843 Voting documents returned: 280 Return %: 33.21% Votes preferring Inf. Fund: 248 Votes no to Inf. Fund: 32 % in favour of Inf. Fund: 88.57% One submitter, Dunollie resident Andrew William Crook indicated the wish to address Council. An important recent development that may impact on this issue is the announcement by the Government that it is considering a totally new approach to the provision of the Three Waters, being, Water, Stormwater and Sewerage. Concerns about the quality of potable water in New Zealand, highlighted by the Havelock incident and industry comment since raise questions about the sustainability of non-chlorinated supplies into the future. Even if Council should determine that a non-chlorinated supply should no longer be pursued, the investment in the Runanga only supply has progressed well beyond the point where Council can abandon that and supply Runanga from the Greymouth supply.


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Therefore, the dedicated supply will have to be completed with or without a chlorination capability. Based on the community’s feedback on the issue, it is prudent for Council to award the contract without delay. Given the nature of the item, the customary format headings are not covered.

SUGGESTED RECOMMENDATION:

That -

1. Council thanks the submitters and hears Mr Crook on his submission as made.

2. Council notes the preference of the community for the funding shortfall on Stage 4 of the Runanga Water Renewal and Upgrade project to be funded against the Area Infrastructure Reserve to a value of $435,000, and

3. Council approves the funding as outlined and confirms to the Tenders subcommittee that it can award a tender in this regard.

RECOMMENDATION: (COUNCILLOR SANDREY – WATER SUPPLIES)


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SUBMISSIONS WITH COMMENTS (AS RECEIVED)

Name In

favour Comments

Mavis Smith Yes Could you not use both options. Maybe $50 per annum in rates and the rest from Infrastructure Fund.

Elspie Mitchell Yes The infrastructure fund is exactly for this purpose – infrastructure.

Colman Creagh Yes I concur with the articles in the Grey Star by Jack Ewen.

Peter Ewen Yes Timeline - Inept tendering management of the GDC

John Ewen Yes Another stuff up GDC! What a shocking performance, a $400,000 plus blowout. I hope the Ombudsman gives Grey District Council a blast.

Karlene Herdman Yes You really haven't given us enough information about the implications of each "choice". What other things might be appropriate to use the fund for in the future? Why can't we have our water in the meantime, now that the bores are done? The water has been perfectly drinkable for all this time, the DWS is a beaurocratic decision, there is no giardia in our supply!!

Ronald Craig Yes What is a more vital use for the Runanga Area Infrastructure Fund than to upgrade the water supply

Keith Rusholme Yes We would like to be on town supply, Greymouth (Beach View Motels, Rapahoe)

Albert Whitehead No $50 per annum

Graham Harvey Yes Using the fund can alleviate additional costs to ratepayers in the short term. All councils seem to have ballooning costs in the last 10 years. This is a serious issue for Council to resolve especially when so many residents have restricted incomes.

Stephen Gillespie Yes I think that the Council should look at another contractor or put out another tender. With only one option it doesn't seem like a fair process. It needs to be costed out and maybe the option of hiring a contractor and the Council overseeing the process or put the tender out to Christchurch companies rather than just going with a very expensive tenderer!! Council need to listen to the people of the town to do projects.

Gina Ashworth Yes With regional rates having gone up so much this year I prefer option 2.

Kelvin Dobson Yes Someone should be held accountable for the flawed tendering process other examples Greymouth Hospital, Town Square.

Erin Crisp Yes There was nothing wrong with the existing bores, it was good spring water. The time delay is a bloody joke - whoever is responsible should resign as they are obviously incompetent. A meeting is a waste of time as you bureaucrats don't listen.

Mark Kirby Yes I support chlorine being added to our water.

Joshua Ross Yes Why would we want our rates to go up more when we have the money already, don't you take enough off us already.

Anthony Pannell Yes I strongly support the scheme to provide unchlorinated water, and this was a major factor in me buying a property in Runanga.

Margaret Manuel Yes It seems the RAIF is an approx balance. Like the approx upgrade amounts. I think its possible will fall on the rate payer anyway.

William Henham I refuse to vote as in past a paper was sent which we all signed about the "Hall" but was ignored. I think 87% what happened then - NOTHING - your minds are already made up.

William Bannerman Yes This all could have been done a lot more expediently instead of wasting dollars on a so called Square in Greymouth which was done to appease local business in Greymouth.

Neil Nisbett Yes I can't think of a better use of this fund i.e. providing a better water supply for the area.

Lisa Beans Yes If rates for Runanga go up and we don't even get safe drinking water I will have no choice but to sell property.

Sunrise Property Enterprises Ltd

Yes This is a much more acceptable proposal than further rates rises. Also, the Runanga Area Infrastructure Fund is for precisely this type of project. Water supply is one of the most important of all infrastructure services.

Rodney Downing Yes Sack yourselves for the $435,000 blowout.

Jonas Maciulaitis Yes I think we have already paid for this and the Council's misuse of the money left this bill???

Edward Coster Yes Maybe stage 4 could be put up for tender again if there was time. If there's only one tender then they can charge what they like!

Mary Trayes Yes Thank you for the opportunity to vote on this. I appreciate all the work being done by Council to get our new water supply up and running.

Thomas Griffin No Get the job done - stop mucking about.

Leroy O’Donnell Yes This is a good use of the infrastructure fund and will benefit all Runanga residents.


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Name In favour

Comments

William Ropiha Yes I would also like to see that any other shortfall that may occur is covered by funds left in the Area Infrastructure Fund before area rates are considered for any more rate hikes, levies or added fees.

Gary Buckman Yes I also think we should be reimbursed for all the drinking water we have had to purchase. We are also not impressed about the delay or that the water has caused skin conditions. Also, how will it affect our cylinders, water pipes etc?

Helen Jones Yes Cannot afford more on my rates.

Donald Hibbs Yes The quicker the better as costing a fortune in bottled water.

James Hooker Yes We used to have the best water around - now the worst. This should never have happened - chlorine stinks our residence out. What of the thousands of dollars saved when northern ward Board got wiped? Our rates go up Dunollie, Runanga and other places including approaches to Greymouth - one big gorse bush! Broom rife as well and the gutless wonders at Regional Council 70% rates rise and we get very little for our rates.

Michael Johnson Yes This is a poorer area and I can imagine that a lot of people in this region could not afford to pay. It would be a case of extra hardship for some households I think.

Roland Meagher No Another option is to put $50 on the rates and take $200 from the fund.

Michael Werner No Perhaps a better option would be to split the cost between the infrastructure fund and rates 50:50. This would mean new people moving to the area would be paying something towards the water supply. It would help preserve the fund but would not be too hard on beneficiaries who have already faced a massive rate rise this year for no return (Regional Council)

Antoinette Best Yes Runanga people struggle enough and with no new development on the horizon we will continue to struggle. No new jobs mean no new families = no new money coming into the region. We paid Runanga rates for years until Greymouth took over and we seem to have nothing to show for it except poor roads. We already pay for the "upkeep" of Greymouth and feel like the poor country counsins. I would rather pay $100 a year on the rates for wheelie bins for the rubbish.

Andrew Crook No I would like to see a rates mechanism implemented to keep funds building up into the Runanga Infrastructure Fund. I feel a need for this as water and sewer pipes will need replacing in the future.

Regan Huston Yes We want our great tasting water back please. It is costing us a lot at the moment buying bottled water as the town supply is horrible and real harsh on your skin. Can't drink it!!

Kate Holmes No It would be nice to know what the Infrastructure Fund is available to be used for/what it is going to be used for in the future.

Stuart King Dunollie water is some of the best water quality I have tasted. Don't mess with it. In Christchurch people are getting sick with the change in water. I would not be happy if any changes are made.Spend money on things that need to be done. Sometimes change is not the right thing to do.

Robert Devine Yes Runanga has very little going for it, having the best water in the country would help promote the town and keep it alive.

Rosalie Durrant Yes Obviously I think we should not have to pay for abhorrent miscalculations on the part of the council planning. But I still prefer the beautiful non cholorinated water we used to have - the Grey chlorinated water is awful. Would like to get our own non chlorinated water ASAP.


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R9/1 : Confirmation of closure and purchase - known as Road Reserve Brunner Street, adjacent to Sawyers Creek LINZ Parcel 7694881

OUTCOME SOUGHT:

Confirmation by Council that, given it has received no objections to the application from Kiwicranks Limited to close and purchase a section of road reserve Brunner Street, adjacent to Sawyers Creek, that the closure is approved.

SIGNIFICANCE:

This is the final stage of the statutory process and the matter has been fully consulted on.

BACKGROUND:

A copy of the resolution dated 8 October 2018 and road closure map are included for Councillors information below: 18/10/426 R9/1: Application for Road closure and purchase of road reserve – Known as Road Reserve Brunner Street, adjacent to Sawyers Creek LINZ Parcel 7694881 “that Council’s intention to stop part of unformed road reserve at Brunner Street, Greymouth, as indicated on the aerial photograph which forms part of this agenda be notified for public input in accordance with the Local Government Act with the following conditions to apply to the road stopping:

No objections being received against the road closure;

The sale of the public land be carried out strictly in accordance with statutory requirements;

All costs including, but not limited to, valuation report, purchase of the land, survey, easement, advertising and transfer of public land to the applicant be met by the applicant; such costs to also include all and any costs involved with Council having to apply to the Environment Court for the road stopping.

The road reserve adjoining Lots 1 and 2 DP 523 Franklin Street be amalgamated into one title once stopped; and

The final proposed survey plan be approved by the Assets Manager.”

Given the fact that the matter a full report has already gone to Council, the normal format issued are not covered.


That given there were no objections to the road stopping in Brunner Street, Greymouth, Council confirms the road closure of unformed road reserve at Brunner Street subject to the conditions of 8 October 2018 resolution (Ref. 18/10/426).

RECOMMENDATION: (COUNCILLOR HADDOCK)


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[E] Agenda Items


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P/16: Port: The Dredge - The way forward

OUTCOME SOUGHT:

Council notes the contents of this report and considers the process as suggested.

SIGNIFICANCE:

This report merely puts a process in place leading up to a final decision. On that basis, no significance considerations are triggered.

BACKGROUND:

Council, faced with the reality that the lagoon required to be dredged every 5 years at a cost of $750,000 (the 2012 cost, therefore an annualised cost of $150,000 p.a.) resolved that this as a standing expenditure for a Port that provides a total annual user income of $200,000 is unaffordable and to rather invest in its own dredge to maintain depths once commercially dredged. Finding a dredge that would be suitable for this purpose proved difficult. Council did invest in a 2004 model dredge that had been undertaking similar work in Australian ports. Since its purchase, the dredge has proven less than effective mainly because the material to be dredged is dense and “gluey” making both the “pick-up” and pump system ineffective. The dredge very successfully cleared sandy material in Australia but the nature of the material here is totally different. The challenging nature of the material involved is confirmed by: – Talleys has only six months ago undertaken the removal of material from in

front of their premises, yet the Kawatiri found that accretion since then has set to a hard substance.

– Even the Kawatiri as a commercial dredge finds it challenging to penetrate through the material in places.

– Four experts have been consulted in relation to our dredge and its suitability, and, whilst there is general uniformity on the unsuitability of the current dredge configuration, there are rather startling differences of opinion on what is needed.

Two concerns in relation to our dredge have come up: – The cutter-head is inappropriate. It requires weight to be able to “break into”

the compacted sediment layer and the dredge itself (at 14 tonnes) is simply not heavy enough. The result is that it largely “stirs up” the top layer and battles to work its way into it. Where the approach has been changed by going at an angle into a sediment bank, the cutter-head simply digs/burrows into the layer with minimal sediment collapse given the density of the material.

– The type of pump is deemed “wrong”. It is a “slurry pump” (of an older type) rather than a “dredge pump” which explains its success in pumping sand. The problem with the pump in relation to our circumstance simply speaking is that the settlement rate of the dense material is quicker than the displacement rate of the pump. This means that, even if the pick-up can be sorted, the material will from time to time block the pipe system.


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The dredge cost currently sits at $420,000 (it includes the purchase price, importation, making it complying for New Zealand certification, MNZ certification and various modifications to the cutter-head, testing of the pump etc.). We have reached the point where important decisions have to be taken on the way forward. The financial reality underpinning owning our own dredge has since been reconfirmed, with the cost of the current dredging programme coming to as much as $1,050,000. This represents an annual commitment of circa $210,000 which equals 105% of the total annual user income. (Fortunately, the PGF is funding the lion’s share, whilst both Talleys and Westfleet are contributing). This points to a serious financial unsustainability on a service that remains very necessary for the District and wider Region. The Herons quote for dredging pointed out that the actual dredging costs (without mobilisation and demobilisation costs) is circa $600,000 which translates to a realistic $120,000 p.a. dredging cost with both capital and operations costs included). This report looks at a variety of potential options. Unfortunately, due to the specific circumstances involved, it will of necessity have to be speculative, as a Council mandate to pursue it in any great detail is required. As basis for the discussion, Council is reminded of the following requirements: – The dredge must be smaller and manoeuvrable. Even the Kawatiri, as an

example of a smaller commercial dredge is too big to access areas of the port without having to revert to grab dredging which is expensive. It must ideally be self-propelled, but that introduces MNZ certification and survey requirements.

– As seen, the nature of the material to be removed requires a very specific pick-up arrangement. Under the circumstances, a digger on a pontoon would provide the most successful outcome with a suitable suction dredge (used by Herons) is another option.

– The pump system must be suitable for the material involved and must be able to pump material over a distance of up to 600m.

– Council’s annual investment in a dredging programme must ideally cost no more than say $150,000. At a cost of more than that, the risks of owning a dredge as opposed to engaging a commercial dredge becomes a consideration.

Against the above background, the following options are offered:

1. To make the current dredge functional for the Port. The deficiencies in relation to the pick-up and pump needs to be acknowledged as serious factors impacting on the efficiency of the dredge. Can such deficiencies be ameliorated? As a way forward, Council can consider engaging the services of a suitably experienced Maritime Engineer to advise it on the viability of designing a different, appropriate pick-up and also on the correct type of pump and the cost involved. However, the differences of opinion amongst the experts consulted since the challenges with Council’s dredge became apparent, makes this approach risky. The option of making more modifications in an effort to make it work, is not deemed practicable. A mandate from Council is required to progress this option.


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2. To:

a. accept that any modifications to the dredge to make it efficient may be impossible or too expensive and to put it up for sale, noting that there is interest in it., and

b. purchase a different, more suitable dredge. The size of Council’s dredge makes it an attractive option for also other uses and selling it is a likely outcome. This raises the question whether any suitable dredges are available for sale. As Council has seen, dredges that have proven themselves as well-capable in other environments may not be suitable for our port. We can certainly ask for registrations of interest, for a purpose built dredge but it has to be accepted that owning and operating a dredge only makes sense if the annual costs is appreciably lower that the external dredging options. A mandate from Council is required to pursue this option.

3. To negotiate a co-ownership model of the Kawatiri with Buller District Council.

This as a potential model has been raised in recent months since Buller District Council’s failed effort to sell the Kawatiri. Having an ownership interest in it will not necessarily reduce the cost of dredging the Port every 5 years, but it may give the Port an equity income which can be offset to pay for the dredging. It appears that the vessel does work for a number of ports and can be a totally self-sustaining option. Unfortunately, the dredge is already old and, whilst in excellent condition, it has to be accepted that it has a limited life and, as such is not an attractive investment opportunity. However, it may be something that Council may want to consider further. Ownership will have equity benefits only. A mandate from Council is necessary to engage with Buller District Council on this option.

4. To have the port dredged commercially every circa 5 years. The Herons tender for the current dredging came to circa $960,000 which translates to an annual cost of $192,000. It has to be accepted that this cost will increase year on year. This is the default option.

5. To employ a digger on a pontoon in tandem with a self-propelled hopper barge.

The capital outlay for such an option will be reasonably significant, which raises the question whether it can be done cheaper than the annual cost of the commercial dredging option.


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Staff are working on a funding solution for this option which, if successful will likely make this option affordable and practical.

6. To employ a digger on a pontoon and to transfer the material to land from where it is taken away, i.e. to McLeans Landfill.

This option may have a lower up-front cost than Option 5 but it will require between 600 and 900 trips by truck to take the material away. Due to the offensive nature of the material, it has to be expected that there will be consent conditions involved. An associated issue to the above is trying to arrest the rate of accretion of material in the lagoon. Engineering feedback received and supported by port staff observations shows that the lagoon entrance acts as a vortex, sucking material into the lagoon. This is the reason why accretion levels at the lagoon entrance is so much higher than anywhere else in port. The informal suggestion has been to construct a groyne on the western side of the lagoon entrance (refer the attached sketch) as a means stopping it from being “sucked into” the lagoon. This will not solve the problem of accretion but it will certainly slow it down. Where to from here? On the face of it there are two broad options namely:

- To do our own dredging with a suitable dredge, or

- To have it dredged under contract. The following plan of action is suggested: Step 1:

a. To decide on the principle of having an independent review of Council’s dredge done to see whether it can be adapted to make it efficient for our circumstances. As stated, it will have to, as a minimum involve a different pick-up and pump arrangement.

b. To obtain a conceptual design and costing of a groyne structure that will address the rate of accretion in the lagoon.

c. To investigate the availability of dredges on the market fitted with a suction capacity and long range pumping capability.

d. To further develop the digger on a pontoon option based on the variables in getting rid of the material dug out.

Step 2: To report back no later than in April 2019 on the above for a final decision. Given the above putting a process in place that will result in final decisions on the issue, the customary format issues are not covered.


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That Council notes the contents of the report and approves the following action plan leading up to a final decision of the issue of dredging of the port lagoon: Step 1:

a. To decide on the principle of having an independent review of Council’s dredge undertaken with a view of making it efficient for Council’s circumstances.

b. To obtain a conceptual design and costing of a groyne structure that will address the rate of accretion in the lagoon.

c. To investigate the availability of dredges on the market fitted with a suction capacity and long range pumping capability.

d. To further develop the digger on a pontoon option based on the variables in getting rid of the material dug out.

Step 2: To report back no later than in April 2019 on the above for a final decision.

RECOMMENDATION: (HIS WORSHIP – PORT)


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ATTACHMENT 1 – AERIAL MAP


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S/9: Sewer - Connection to Schemes

OUTCOME SOUGHT:

Council confirms the need for communities to connect to available sewer schemes and puts in place a process that will see it happening as soon as possible.

SIGNIFICANCE:

The need to connect to C ouncil sewer schemes has been confirmed as part of public consultation processes undertaken as basis fort the implementation of such schemes. No further consultation is required.

BACKGROUND:

Council imposed a two year connection leeway in respect of its sewer schemes noting, on the one hand the health, environmental and practicality reasons for doing so, but “balancing” it against the reality that the cost of connection is an imposition on property owners at a time that the local economy is struggling. Council, subsequently advocated for a lenient approach to property owners that did not meet the two year deadline. This report covers two “types” of scenarios, namely: – Type A: Properties currently depositing sewer into combined stormwater and

sewer schemes i.e. Greymouth

– Type B: Properties that have existing on-site systems of sewer/wastewater disposal i.e. Dobson, Taylorville.

The lenient approach as outlined has become unsustainable for the following reasons: – Until all households are connected to the sewer schemes, their sewer directly

or indirectly ends up in the stormwater system causing Council to not meet the discharge quality requirements of its Resource Consents. In the case of Type A properties, his is serious as Council can be infringed or even be prevented from discharging the stormwater into waterways. In the case of Type B properties, WCRC can infringe property owners where on-site systems are not working.

– Systems are designed best at optimum capacity. Whilst not all sewer connections are made, the system functions sub-optimum. The Dobson collection line has to be flushed with water from time to time to ensure sufficient flow in the system given that it is functioning at sub-optimum.

– There is ongoing reputational damage. In the case of Type A areas, The stormwater outlets still contain high levels of raw sewerage which go into waterways. It is understood that a German TV crew recently filmed such a discharge. In the case of Type B properties, the ingress of raw sewerage into


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drains and waterways has been a problem for many years. It must however be confirmed that many on-site systems do operate well.

The following factors need to be recognised as preventing an immediate connection to the schemes involved: 1. The ability to pay. The cost involved with connecting to the new system can

be significant, depending on the distance from the home on the property to the collection system on the property boundary.

2. The available technical resource in the form of registered plumbers/ drainlayers is stretched and long waiting lists are in place. Therefore, despite Council’s best intentions and the willingness of property owners to connect, it has to be accepted that connecting all properties yet to be connected can take two years if not longer.

A summary of the current connection status to sewer schemes is as follows:

Area Number of Properties

Total Number of Properties Connected

Number of Properties Still needing to

Connect

Percentage Properties Connected

Cobden 758 451 307 59%

Blaketown 406 229 177 56%

Greymouth 1837 608 1229 33%

Boddytown 53 41 12 77%

SUBTOTAL 3056 1329 1727 43%

Taylorville 80 24 56 30%

Dobson 179 79 100 44%

Kaiata 67 25 42 37%

SUBTOTAL 326 128 198 39%

Blackball 256 117 139 46%

There are two options, namely: Option 1: A combination of: – Making it compulsory for all properties having passed the two year leeway

period, to connect within three months or providing proof that a registered plumber/drainlayer has been commissioned to do the work.

– Facilitate the deployment of a larger contingent of registered plumbers/drainlayers to the District do the work (i.e. encourage such external workforce to come in work in the District for a few months).

– Imposing a penalty regime or a “Council will step in and connect it at the property owner’s cost” regime.

– Applying to the West Coast Regional Council for a two year extension to bring Council stormwater quality to required standards noting the backlog in connections due to a manpower shortage as outlined.


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Option 2: To, in recognition of the delays brought about by the fact that registered Plumbers/Drainlayers have long project backlogs to contend with, take a strictly environmental risk approach to the issue and: – Impose a requirement on all property owners in the wider Greymouth scheme

(where raw sewer still goes into waterways as part of stormwater) and all other historic urban areas where the 2 year leeway period has lapsed, to arrange to connect to the sewer scheme by December 2019 latest and provide proof from a Registered Plumber/Drainlayer that the work is scheduled to be done as soon as possible.

– Impose a requirement on all property owners in the Blackball scheme area to connect to the sewer within a period of two years but to commission a Registered Plumber Drainlayer to do the work timeously in order to not miss the December 2020 deadline.

– Impose a requirement on all property owners in the Dobson/Kaiata/Taylorville scheme area to connect to the sewer within a period of three years but to commission a Registered Plumber Drainlayer to do the work timeously in order to not miss the December 2021 deadline.

OPTIONS:

See above.

PRACTICABLE OPTION EVALUATION – OPTION 1:

To impose a combination of the following on all properties having had a two year opportunity to connect to a sewer and have not done so: 1. Making it compulsory to connect within 3 months or to provide proof that a

Registered Plumber/Drainlayer has been commissioned to do the work.

2. Facilitate the deployment of a larger contingent of registered plumbers/drainlayers to the District do the work (i.e. encourage such external workforce to come in work in the District for a few months).

3. Imposing a penalty regime or a “Council will step in and connect it at the property owner’s cost” regime.

4. Applying to the West Coast Regional Council for a two year extension to bring Council stormwater quality to required standards noting the backlog in connections due to a manpower shortage as outlined.

Benefits (now and into the future)

It will introduce urgency to an issue which has lacked urgency and commitment from all concerned.

Whilst it confirms the need for urgency, it does acknowledge the fact that delays in complying with the requirement may be due to Registered Plumbers/Drainlayers being overwhelmed with work, yet that this cannot be an excuse beyond December 2019.


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It provides for a conscious effort on the part of Council to address the current manpower shortage albeit that it should be recognised that trying to bring Registered Artisans in from elsewhere may prove logistically difficult.

It acknowledges that, until all properties are connected to the sewer, there will be ongoing contamination of stormwater to the extent that Council will be unable to comply with its Resource Consents.

Council maintains the two year grace period.

Negatives (now and into the future)

Whilst clear and assertive, Council will have to accept that some property owners will not be able to afford the cost of connecting to the sewer and that Council will in such cases have to undertake the connections at the cost of the property owner.

The magnitude of work involved may well result in a delay of more than two years perpetuating the discharge of polluted stormwater into the environment.

LEGAL/STATUTORY IMPLICATIONS:

Council’s current policy is that a property has to connect to the sewer within two years of the service becoming available. The question arises as to what is to be done in the event that a property owner fails to adhere to the two year time limit. S. 5 of the RMA provides as follows: (1) The purpose of this Act is to promote the sustainable management of natural and physical resources. (2) In this Act, sustainable management means managing the use, development, and protection of natural and physical resources in a way, or at a rate, which enables people and communities to provide for their social, economic, and cultural well-being and for their health and safety while— (a) sustaining the potential of natural and physical resources (excluding minerals) to meet the reasonably foreseeable needs of future generations; and (b) safeguarding the life-supporting capacity of air, water, soil, and ecosystems; and (c) avoiding, remedying, or mitigating any adverse effects of activities on the environment.

Council is subject to a variety of Resource Consents in relation to the disposal of effluent from its sewer treatment plants and for its stormwater systems into waterways, specifically in relation to quality. Until all sewers are connected to Council’s collection system: – Failing on-site systems see sewers ending up in waterways, roadside culverts

etc. (Taylorville, Dobson)

– Sewer continues to be discharged into stormwater systems and end up as raw sewerage into waterways. (Greymouth area)

This puts Council in conflict with amongst others the RMA whilst it represents a nuisance in terms of the Health Act and the Local Government Act 2002 (S. 191) Council, in order to comply with its responsibilities adopted the Standard Wastewater Bylaw (NZS 9201: Part 22;1999) and passed a Policy decision that requires properties to connect to a sewer collection system within two years from the date that such a service becomes available. Council further strengthens this requirement by including performance measures in the Annual Plan.


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In relation to on-site wastewater schemes that cause infiltration, the West Coast Regional Council has a direct enforcement capability.

FINANCIAL IMPLICATIONS:

The option with Council to do the work at the cost of the property owner, albeit practical does have risks. Whilst legislation makes it clear that it represents a debt against the property, the recovery of such costs from the property owner may prove both time consuming and costly. The alternative of pursuing compliance by means of a Court order is also potentially costly, whilst there is the potential of reputational impact of “strong-arm tactics”. The key issue is that Council, in implementing a compliance timeline, has to accept that there will be financial implications.

STRATEGIC IMPLICATIONS:

There is little doubt that a strong and dedicated effort to terminate the ongoing non-compliance with Council’s environmental responsibilities/obligations is well overdue and that the community, from a wellbeing and reputational perspective will be in a much better position when this is sorted. The journey may, as stated prove challenging.

DOES IT FALL WITHIN/MEET THE PURPOSE OF LOCAL GOVERNMENT IN THE GREY DISTRICT?:

Yes, despite the risks involved. It is efficient, effective and appropriate under the circumstances.

EXISTING DECISION/POLICY IMPACT

It confirms existing Council policy.


To, in recognition of the delays brought about by the fact that registered plumbers/drainlayers have long project backlogs to contend with, take a strictly environmental risk approach to the issue and: – Impose a requirement on all property owners in the wider Greymouth scheme

area and all other historic urban communities to arrange connect to the sewer scheme by December 2019 latest and provide proof from a registered plumber/drainlayer that the work is scheduled to be done by February 2019.

– Impose a requirement on all property owners in the Blackball scheme area to connect to the sewer within a period of two years but to commission a Registered Plumber Drainlayer to do the work by no later than July 2019, in order to not miss the December 2020 deadline.

– Impose a requirement on all property owners in the Dobson/Kaiata/Taylorville scheme area to connect to the sewer within a period of three years but to commission a registered plumber/drainlayer to do the work by February 2020, in order to not miss the December 2021 deadline.

– Make it clear that Council will step in and do the connection where property owners fail to comply with the above.


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It acknowledges the reality that the availability of plumbers/drainlayers to undertake connections will determine compliance timelines

However, it imposes a duty on property owners to commit to having it done by stated due dates as a means of ensuring compliance. This will provide a good idea of how long the waiting lists are and also how long final compliance will take.

This, perhaps more rational approach still maintains urgency for compliance with only the physical ability to do the work determining the date of compliance.


As with Option 1, there will be cases where compliance simply cannot be afforded.

It may take longer than Option 1.


Refer for Option 1. The principles are similar, the methodology is different.


Very similar to Option 1.


Whilst the timelines may prove a bit longer than Option 1, the approach is the same as Option 1.


Yes.


It confirms Council’s current approach albeit it extends the two year compliance deadline for some areas.


That – 1. Council confirms its statutory and duty of care responsibilities in relation to

discharges from its systems into public waterways.

2. Council confirms that discharges from its stormwater collection systems (including open drains) do not comply with quality requirements largely because of the ingress of raw sewer into the system and that such discharges are being managed by means of Consents.

3. Council acknowledges the unacceptability of this both from a health and environmental perspective and reconfirms its commitment to terminate this non-compliance within two years


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4. On that basis, Council reconfirms its expectation that all properties within an area where a sewer collection system becomes available, will connect to such collection system within two years of such system being available and that the connection and associated discharges into Council’s system will comply with the associated Bylaw.

5. Council notes that its commitment under 3 above may not be able to be achieved given the limited number of registered plumbers/drainlayers available to do the connections and that waiting lists for such connections already exist.

6. Council imposes a combination of the following on all properties having had an opportunity to connect to a sewer for two years and having not done so:

a. Making it compulsory to connect within three months or to provide proof that a registered plumber/drainlayer has been commissioned to do the work.

Facilitating the deployment of a larger contingent of registered plumbers/drainlayers to the District do the work (i.e. encourage such external workforce to come in work in the District for a few months).

Imposing a penalty regime or a “Council will step in and connect it at the property owner’s cost” regime.

Applying to the West Coast Regional Council for a two year extension to bring Council stormwater quality to required standards noting the backlog in connections due to a manpower shortage as outlined.

OR

That Council, in recognition of the delays brought about by the fact that registered plumbers/drainlayers have long project backlogs to contend with, take a strictly environmental risk approach to the issue and: 1. Impose a requirement on all property owners in the wider Greymouth

scheme area and other historical urban areas to arrange connect to the sewer scheme by December 2019 latest and provide proof from a registered plumber/drainlayer that the work is scheduled to be done by February 2019.

2. Impose a requirement on all property owners in the Blackball scheme area to connect to the sewer within a period of two years but to commission a registered plumber drainlayer to do the work by no later than July 2019, in order to not miss the December 2020 deadline.

3. Impose a requirement on all property owners in the Dobson/Kaiata/Taylorville scheme area to connect to the sewer within a period of three years but to commission a registered plumber/drainlayer to do the work by February 2020, in order to not miss the December 2021 deadline.


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4. Apply to the West Coast Regional Council for an appropriate extension of time to comply with Council’s responsibilities noting the manpower realities facing Council and property owners.

5. Confirm its commitment to ensure strict compliance with the above.

RECOMMENDATION: (COUNCILLOR SANDREY – WASTE MANAGEMENT)


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L/8: Lease – Lake Brunner Camping Ground – G & J

Ott

OUTCOME SOUGHT:

Subject to the approval of the Minister in terms of Section 54 of the Reserves Act 1977, approval of a new ground Lease to the current lessee of the Moana Camping Ground for a term of no more than 33 years.

SIGNIFICANCE:

The proposal is in accordance with section 54 of the Reserves Act 1977 which includes public consultation in accordance with Section 119 of the Act as well as with Iwi given the realities of Section 48 of the Ngai Tahu Settlement Act 1998.

BACKGROUND:

The Lake Brunner Camping Ground is situated at 86 Ahau Street Moana. A lease has been in place since 15 April 1991 and will expire on 14 April 2024. The lease was signed in 1997. The current title and the lease indicate that the land, the subject of Council’s title, was previously reserve land held by the Crown under the Reserves Act 1977 and was subsequently vested in the Council, by way of Gazette notice in terms of Section 26 and Section 26A of the Reserves Act, to be held by the Council in trust for recreation purposes. Mr and Mrs Ott currently have the camping ground business for sale and have sought Council approval for a new lease. They would like to sell as quickly as possible but are finding only five (5) years of their current lease left and no certainty of another term, to be off-putting any enquiries made into the sale of their business. In 2007 Mr and Mrs Ott sought and gained Council approval for a wording change replacing “may” with “shall” in clause 4 of the Lease which reads as follows: “Further similar terms and conditions shall be granted if the terms and conditions of the lease have been complied with and if the Lessor is satisfied that the camping ground has been developed, maintained and controlled, and that there is sufficient need for them, and that some other recreational use should not have priority in the public interest.” The reason for this was to provide certainty to the lessees and to ensure that the reserve would likely continue to be operated as a lakeside motor camp for the general public. They own the buildings that represent the motor camp. Current rental is $2,502.80 per annum (which certainly does not represent a commercial rental) and under the current lease is CPI adjusted every five years.


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Rates come to $8,393.30 per annum payable by the lessee. It is important to note that, because the land has been vested in the Council in terms of section 26 or 26A of the Reserves Act 1977, it is deemed "Relevant Land" pursuant to section 48 of the Ngai Tahu Claims Settlement Act 1998 and any lease or assignment is deemed a disposal and therefore invokes the "first right of refusal" provisions in Part 9 of the latter Act. Council cannot sell the land while it is subject to the current notation and any attempt to obtain the revocation or removal of the current notation pursuant to Section 24 of the Reserves Act 1977 will invoke the provisions of Section 25 of the latter Act whereby the land will revert to Crown land available for disposal under the Land Act 1948. The latter situation is another reason why land vested in the Council pursuant to Section 26 or 26A of the Reserves Act 1977 is deemed subject to the "first right of refusal" provisions of the Ngai Tahu Claims Settlement Act 1998. The existing lease with Mr and Mr Ott pre-dates 21 November 1997. Section 50 of the Ngai Tahu Claims Settlement Act 1998 creates exemptions which includes where a person holds a legal right to a lease of the subject land which was created on or before 21 November 1997. Clause 4 of Schedule B of the Lease represents an existing right to a new lease on similar terms to the original lease. The Act also provides for the granting of a new lease being subject to the Minister’s approval and public notification. Feedback from Te Runanga O Ngai Tahu, acting on behalf of Iwi would have it that they have no objection to the granting of a new lease to Mr and Mrs Ott. They also have no objection to Mr and Mrs Ott assigning their lease to a new lessee subject thereto that it is for a single term (less than 50 years) and that the assignment as registered be provided to them for their records. The following documents are attached: Camping Ground Regulations 1985 Current Lease dated 1991 Ngai Tahu letter and email. There is a provision in the Reserves Act that states that all proceeds from a Reserve must be spent on the Reserve.

OPTIONS:

A renewed Lease under same conditions as the current Lease. A Lease with conditions to be negotiated between the parties.


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Council:

1. Pursuant to Section 54 of the Reserves Act 1977, notifies its intention to grant a new lease for a period of no more than 33 years to Mr and Mrs Ott for public notification and Ministerial sign-off, on similar terms noting that the new lease represents the exercise by Mr and Mrs Ott of a pre-existing right to a renewal lease on such terms.

2. Notes the fact that Mr and Mrs Ott intends selling their lease as assignment to a third party and that the approval of Te Runanga O Ngai Tahu for such assignment has been given.


Commences a process that will provide certainty to the current lessee and any future purchaser of the existing business.

It ensures a camping ground in Moana into the future.


The rental provided for is not commercial and sets a precedent for other land rentals in the District.

The option of a further renewal (per Clause 4) is not sustainable as it will be contrary to both the Reserves Act and the Ngai Tahu Settlement Act.


The following important principles are important: – The current lessees had a right of renewal of their lease because of the fact

that it pre-dated the entry date specified in the Reserves Act.

– Notwithstanding, any new lease is subject to public consultation per Section 54 of that Act.

– It is also subject to approval of the Minister per the same provision.

– Given the vesting of the land having been done in terms of Section 26 and Section 26A of the Reserves Act, the land is deemed “Relevant Land” for purposes of Section 48 of the Ngai Tahu Settlement Act 1998 and triggers the right of first refusal in favour of the local Iwi.

– Te Runanga O Ngai Tahu has not only decided not to exercise the “first right of refusal” in relation to a new lease, but also gave their approval to the lessees selling their business and assigning the lease.

Council now has to determine the new lease issue based on the public feedback and the Minister’s approval.


Legal costs involved with a new lease will be low.


The Park has over the years proved to be an important facility for long weekend and Holiday campers. With the strong emphasis on managing the impacts of Freedom Camping, the retention of the park in Moana is important.


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Yes. Perpetuation of the status quo.


Status quo.


Council: 1. Notifies its intention to grant a new lease for a period of no more than 33

years to Mr and Mrs Ott for public notification and Ministerial sign-off, on different terms noting that the new lease represents the exercise by Mr and Mrs Ott of a pre-existing right to a renewal lease on such terms.

2. Notes the fact that Mr and Mrs Ott intends selling their lease as assignment to a third party and that the approval of Te Runanga O Ngai Tahu for such assignment has been given.

The benefits and negatives as well as the other format comments are similar to that for Option 1. This option allows issues like the subsidised land rental and the unsustainability of another renewal lease to be addressed now.


Retain the status quo and let the current lease expire in 2024. This option is not deemed practicable, given the approvals given by Ngai Tahu.


That – 1. Council notes the contents of the report.

2. Pursuant to Section 54 of the Reserves Act 1977 Council notifies its intention to grant a new lease for a period of no more than 33 years to Mr and Mrs Ott for public notification and Ministerial sign-off, on similar terms noting that the new lease represents the exercise by Mr and Mrs Ott of a pre-existing right to a renewal lease on such terms.

3. Council notes the fact that Mr and Mrs Ott intends selling their lease as assignment to a third party and that the approval of Te Runanga O Ngai Tahu for such assignment has been given.

OR

That -


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1. Council notes the contents of the report.

2. Pursuant to Section 54 of the Reserves Act 1977 Council notifies its intention to grant a new lease for a period of no more than 33 years to Mr and Mrs Ott for public notification and Ministerial sign-off, on different terms noting that the new lease represents the exercise by Mr and Mrs Ott of a pre-existing right to a renewal lease on such terms.

3. Council notes the fact that Mr and Mrs Ott intends selling their lease as assignment to a third party and that the approval of Te Runanga O Ngai Tahu for such assignment has been given.

RECOMMENDATION: (COUNCILLOR COLL – PROPERTY)


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ATTACHMENT 1


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ATTACHMENT 1 – COPY OF CURRENT LEASE


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ATTACHMENT 2


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B/1: Weight & Speed Restrictions – Formal Posting of Various Bridges

OUTCOME SOUGHT:

Formal posting of the bridges recommended as per the Engineer’s Certificate (Attachment 1) for load and/or speed restrictions as listed for each individual bridge.

SIGNIFICANCE

The matter is not deemed to be significant in terms of the policy, however a formal resolution is required and the bridge postings need to be publically advertised as outlined below.

BACKGROUND:

This is a renewal of the agenda items of 11 December 2017 meeting and 14 May 2018 meeting. The postings are required to be reviewed and the postings renewed annually if they still apply. Section 11, Protection of Bridges from the Heavy Motor Vehicle Regulations 1974 details what is required when loading restrictions are placed on a public bridge. To summarise Section 11, the steps required to be followed for Council to fix bridge weight and/or speed limits are:

Controlling Authority to fix weight and/or speed restrictions

Opinion from [Chartered Professional] Engineer before fixing restrictions

Notification published in local newspaper (From D First Schedule)

Erect and maintain sings each end of bridge (Diagram 4 Fourth Schedule)

Bridge restrictions become effective when steps (iii) and (iv) completed

Controlling Authority to notify [New Zealand Transport Agency] within 7 days of first published notification. Copy of newspaper in which notification appears to be forwarded together with advice that an engineer’s certificate has been obtained

Bridge restriction effective for maximum period of 12 months, however restriction may be re-imposed annually by going through same steps listed above

Error! Reference source not found. is the Engineer’s Certificate for Weight and/or Speed Limits on Bridge(s).

The immediate issue is to ensure the bridge remains legally posted to protect the public and Council and appropriate warning signs are provided.

Table A summarises progress, if any, for each bridge that was posted previously. The intention was to make further progress with some of these bridges however


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other than where commented in the table, the William Stewart Bridge is likely to utilise all available budgets.

Table A: Changes since last posting

Name Road Name Area Comment

Black Creek Nicholas Road Taramakau Settlement No change from previous

Camerons No.2 New River Road Camerons No change from previous

Candlelight Creek Greymouth Kotuku Road Candlelight No change from previous

Clear Creek No.1 Taramakau Settlement

Road

Taramakau Settlement No change from previous

Intention is to replace with double barrel box

culvert subject to obtaining resource

consent.

Crooked River No.3 Cashmere Bay Road Te Kinga No change from previous

Deep Creek No.1 Bell Hill Road Bell Hill No change from previous

Duffers Creek Granville Road Totara Flat No change from previous for the bridge but a ford

crossing has been created for heavier loads.

Formerly Slip Creek Kumara-Inchbonnie Road Kumara-Inchbonnie Bridge posting removed.

Bridge replaced with a box culver to modern

bridge loading standard.

Hall Creek Notown Road Notown No change from previous

Little Fushia Cape Terrace Road Cape Terrace No change from previous

Orwell Creek Napoleon Street Ahaura No change from previous

Potts Creek No.3 Saddlers Access Nelson Creek Correction from last assessment to include

60% Class 1

Rough & Tumble Creek Bell Hill

Bell Hill Road Bell Hill No change from previous

Rough & Tumble Creek Notown Road

Notown Road Notown No change from previous for the bridge but a ford

crossing has been created for heavier loads.

Thomas Creek Orwell Creek Road Ahaura No change from previous

Rapahoe Beach Access Rapahoe Beach Access Rapahoe No change from previous


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Name Road Name Area Comment

Sir Stanley Gooseman Bridge Lake Brunner Road Jacksons Posting has been removed.

Detailed assessment confirms loading restriction can be

removed.

Stillwater Overbridge Taylorville Road Stillwater No change from previous.

The normal headings have not been used, as it is a statutory requirement to post bridges and culverts that are less than standard Class 1 load capacity.


That - 1. Council direct appropriate staff to arrange for public notification of the weight

and/or speed limits, and

2. the New Zealand Transport Agency to be provided with a copy of the newspaper in which formal notification was first published and advised that an Engineer’s Certificate was obtained prior to Council resolving to fix weight and/or speed limited.

RECOMMENDATION: (COUNCILLOR HADDOCK)


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ATTACHMENT 1

Engineer’s Certificate No. 2018/ 1

Weight and/or Speed Limits on Grey District Bridges I, Melvin David Sutherland, being a currently Chartered Professional Engineer under the

Chartered Professional Engineers Act 2002, have arranged and reviewed a detailed inspection of the bridges listed in the formal Notification detailed below.

The result of this review is that I am of the opinion that the use of the bridge by exceeding in weight the limits or travelling at speeds exceeding the speed limit proposed to be fixed would so

overstrain the bridge as to be likely to cause its ultimate failure.

The Notification has been prepared in accordance with Form D - First Schedule of the Heavy

Motor Vehicle Regulations 1974. The Notification is required to be published in some newspaper circulating within the District in which the bridge is situated. Signs are required to be

erected and maintained near each end of the bridge in the form of Diagram No 4 in the Fourth Schedule of the Heavy Motor Vehicle Regulations 1974. The details on the signs to be

erected shall show the weight and/or speed limits of the formal Notification for each bridge named.

Signed

Charted Professional Engineer, Registration Number 96332

NOTIFICATION OF WEIGHT (AND/OR) SPEED LIMITS ON BRIDGE(S) Heavy Motor Vehicle Regulations 1974, Regulation 11 NOTICE is hereby given that pursuant to Regulation 11(3) of the Heavy Motor Vehicle

Regulations 1974, the Grey District Council has fixed the following maximum weight and/or speed limits for heavy motor vehicles and combinations including a heavy motor vehicle on the

bridges(s) described hereunder:

Name Road Name Area Gross Weight – kilogrammes

(kg) or % Class

1

Maximum Speed – kilometres per

hour (kph)

Black Creek Nicholas Road Taramakau Settlement

Max Load 5,000kg

Camerons No.2 New River Road Camerons

30 kph

Candlelight Creek Greymouth Kotuku Road

Candlelight 60% Class 1

Clear Creek No.1 Taramakau Settlement Road

Taramakau Settlement

80% Class 1


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Name Road Name Area Gross Weight – kilogrammes

(kg) or % Class 1

Maximum Speed – kilometres per

hour (kph)

Crooked River No.3 Cashmere Bay Road Te Kinga 70% Class 1

Deep Creek No.1 Bell Hill Road Bell Hill 80% Class 1

Duffers Creek Granville Road Totara Flat Max Load 3,000kg

Hall Creek Notown Road Notown

30 kph

Little Fushia Cape Terrace Road Cape Terrace 40% Class 1

Orwell Creek Napoleon Street Ahaura 60% Class 1 with Maximum

Axle Weight Limit 5,000 kg

Potts Creek No.3 Saddlers Access Nelson Creek 60% Class 1 10 kph

Rough & Tumble Creek Bell Hill

Bell Hill Road Bell Hill 80% Class 1

Rough & Tumble Creek Notown Road

Notown Road Notown 60% Class 1

Thomas Creek Orwell Creek Road Ahaura 50% Class 1

Rapahoe Beach Access

Rapahoe Beach Access

Rapahoe Max Load 2,000kg

Stillwater Overbridge

Taylorville Road Stillwater 30 kph

P Pretorius

Chief Executive Officer Grey District Council Date Issued:


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B/5: Street Signage By-Law

OUTCOME SOUGHT:

Rescind the existing Bylaw and substitute this proposal so as to allow for a variety of different forms of street signage while at the same time waiving the cost to business owners.

SIGNIFICANCE:

N/A.

BACKGROUND:

Currently, Sandwich Boards are invoiced every July to businesses that hold a licence in the previous 12 months. For the 2016/2017 year, there were 67 sandwich boards that were licensed: The 2017 audit of sandwich boards found that 6 premises were displaying boards that were not licensed (licensed the previous year), and 12 businesses were displaying boards, that had never been licensed. The monitoring of sandwich boards takes place once annually (usually around November), and is only a snapshot on that day of what is on display. Unlicensed sandwich boards displayed before or after that day are not captured. The time spent auditing the boards on display (which involves the use of a pool vehicle) as well as the letter writing is very time consuming. In some instances the audit creates ill feeling towards Council and is seen as little more than a form of revenue gathering.

OPTIONS:

Change the existing Bylaw and adopt the proposed new one or keep the status quo.


Option1. Re-name the current by-law and change how it is monitored. This would free up Council resources, cut costs to business owners, create goodwill towards Council, and add vibrancy to the CBD.


Free up staff time for other tasks

Align with the other two Council on the coast

Create vibrancy within the CBD

Not see Council using this as a money grabbing exercise

Capture and control other forms of signage, not just sandwich boards


Loss of approx. $7400 direct income


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There is a NZ standard that street signage should comply with but there is nothing in any other legislation that Council staff are aware of (Building Act, Resource Management Act).

Currently, Both Westland District Council & Buller District Council do not license street signage. They both have a Bylaws with restrictions on placement size and number (2) of signs that can be displayed but no license fee as such. There is provision in their Bylaw to uplift any street signage that does not comply with their Bylaw.


While there is a loss of revenue of $7,400 (approximately) there is a significant amount Council time and resources that will be saved from not having to administer and police this Bylaw.

Revenue generated currently, stands at around $7,400. While it is difficult to accurately calculate staff time spent on this, the best guess estimate is:

Building Department Customer services 4-6 hrs

Accounts Department 2-4 hrs

Compliance officer 4-6 hrs

In addition there is photocopying, postage, envelopes, paper, A4 laminating pouches, filing and use of a pool car.


N/A.


N/A.


N/A.


Option 2: Retain the status quo. This option is not a prudent use of staff time. The money collected/gathered annually amounts to around $7,400.00 per year. Currently there are three staff involved in this process:

Building Department Customer Services Officer – invoicing and sending reminder letters.

Accounts department – track and lodge payments.


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Building Department Compliance Officer- audit, letter writing (often more than once), and phone calls.


No obvious benefits in retaining the by-law as it currently stands


Continual perception of Council money grabbing

Considerable amount of staff time taken up.


N/A.


As above.


N/A.


N/A.


N/A.


That – 1. Council withdraws the existing “Grey District Council Advertising Signage

Bylaw 2015” and replace it with the “Grey District Council Street Signage Bylaw” for adoption.

2. Council approves the consultation document for a proposed Street Signage Bylaw as attached to the Agenda report.

RECOMMENDATION: (COUNCILLOR HAY – REGULATORY FUNCTIONS)


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ATTACHMENT 1 – SUMMARY OF PROPOSAL


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THE PROPOSED NEW “GREY DISTRICT COUNCIL ADVERTISING

SIGNAGE BY-LAW”


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C/5: Dangerous, Affected and Insanitary Buildings Policy

OUTCOME SOUGHT:

Council considering the contents of the report as basis for a Policy amendment.

SIGNIFICANCE:

The Policy amendment will be publicly notified. The Policy has been amended due to legislative changes.

BACKGROUND:

The preceding Policy dealt with Earthquake-prone, Dangerous, and Insanitary Buildings. In 2017 the Government amended the Building Act 2004 and now Earthquake-prone Buildings are dealt with under that legislation. As a result Grey District Council now need to amend their Policy to exclude Earthquake-prone Buildings. The Policy as attached hereto has been edited to remove all reference to Earthquake-prone Buildings. The only addition is the inclusion of Affected Buildings under 121A of the Building Act.


The Building Act 2004 section 133AA now deals with Earthquake-prone Buildings. It is necessary for the Grey District Council to defer to that legislation and remove Earthquake-prone building from their Policy to prevent confusion and conflict. Affected buildings as a group is added. The Policy is still necessary to deal with Dangerous, Affected and insanitary Buildings.


There is a financial implication and that is the community consultation involved in the process.


There is no Strategic Implication in this amendment.


Yes.


It changes the existing Policy for the reasons as outlined.


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That – 1. Council notes the contents of the report.

2. Council notifies for public input, its intention to change the Dangerous, Affected and Insanitary Buildings Policy as attached to the Agenda report.

3. Council approves the consultation documentation as attached to the agenda and determines that the matter be advertised in the local press, the website and social media and a letter to the Greymouth BPA.

RECOMMENDATION: (COUNCILLOR HAY – REGULATORY FUNCTIONS)


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SUMMARY OF PROPOSAL


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DRAFT POLICY


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C/3 : Schedule of Regular Meeting Dates for 2019

OUTCOME SOUGHT:

Approval of Council meeting dates in 2019.

SIGNIFICANCE:

N/A.

BACKGROUND:

Listed below are the suggested Council meeting dates up to the election month in 2019. Because of the nature of the item the normal format issues are not covered.


That the Council meeting dates for 2019, as set out below, be approved.

MONTH

DAY CLOSE-OFF DATE FOR AGENDA REPORTS (TUESDAY)

January No Meeting

February 11 February 29 January

March 11 March 26 February

April 8 April 26 March

May 13 May 30 April

June 10 June 28 May

July 8 July 25 June

August 12 August 30 July

September 9 September 27 August

TENDERS SUBCOMMITTEE

MONTH DAY (THURSDAY) CLOSE-OFF DATE FOR AGENDA REPORTS (FRIDAY)

January 17 January 31 January

11 January 25 January

February 14 February 28 February

8 February 22 February

March 14 March 28 March

8 March 22 March

April 11 April 5 April

May 2 May 16 May

26 April 10 May


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30 May 24 May

June 13 June 27 June

7 June 21 June

July 11 July 25 July

5 July 19 July

August 8 August 22 August

2 August 16 August

September 5 September 19 September

30 August 13 September

October 3 October 27 September

RECOMMENDATION: (HIS WORSHIP)


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[F] Miscellaneous Items

Documents Signed


That the following documents be ratified: 1. Agreement for Sale and Purchase between GDC and the GJ Bayler being

former Council road reserve Omapere Street, Dobson (Sect 1 SOP 511570).

2. Lease Renewal Instrument between GDC and JH Parkinson for property at 2 Pitt Street, Cobden.



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[G] Departmental Reports

Corporate Services Report - (pages 120-128)


That the report be received and noted.


Community Development Report - (pages 129-140)




Assets & Engineering Report - (pages 141-149)




Environmental Services Report - (pages 150-155)




Port of Greymouth Report - (pages 156-128)





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Corporate Services

AUDIT/ANNUAL REPORT/ANNUAL PLAN/LTP:

The summary version of the Annual Report was finalised and made publicly available from 21 November 2018.

Work is continuing on preparing the 2019/2020 Annual Plan.

RATES & CUSTOMER SERVICES:

The second rates instalment was due 30 November 2018. Instalment penalties have been added to any unpaid amounts.

Council has recently introduced the option of having the rates invoice delivered via email and we are now encouraging people to sign up to that option. To date 389 properties have elected this option. We are also currently working on be able to deliver general invoices and account statements via email.

RATES REBATES:

RATING_YEAR total applications

average rebate granted *

total rebates

2019 (to 25 November 2018) 545 $592.17 $322,732

2018 (complete year) 632 $571.65 $361,284

2017 (complete year) 616 $564.88 $347,967

2016 (complete year) 604 $576.61 $348,274

2015 (complete year) 583 $560.63 $326,846

2014 (complete year) 569 $548.51 $312,103

* Maximum rebate available $630 and ratepayers have until 30 June to apply for a current years rebate.

RATES REVALUATIONS:

The 2018 Rating Revaluations were approved by the Valuer General on 16 November 2018. The following media release from QV provides a summary of the outcome.

Grey District three yearly revaluation completed

The Grey District Rating Revaluation for 2018 is now confirmed and property owners

will soon receive a 2018 Notice of Rating Valuation with an updated rating value for

their property.

The new rating valuations have been prepared for 9,055 properties on behalf of the

Grey District Council by Quotable Value (QV).


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Rating valuations are carried out on all properties in New Zealand, usually once every

three years to specifically help local councils set rates for the following three year

period. Rating values are just one of a number of factors councils use to allocate rates.

Council rates will not be updated based on the new 2018 rating valuations until 1 July

2019.

The updated rating valuations should reflect the likely selling price of a property at the

effective revaluation date, which was 1 September 2018, but do not include chattels.

The rating revaluation figures compiled by QV show the total ratable value of the 9055

properties within the Grey District Council is now $2,823,021,000 with the land value of

those properties now valued at $1,270,850,000

QV Property Consultant, Jeremy Clayton said, “Overall, the residential market has

marginally eased compared to the last revaluation in 2015. However, the market has

been stable during the latter part of 2017 and during 2018.”

“Residential housing is showing an average capital value decrease of 2% to $190,000

average value, while the corresponding average land value decreased by 1% to $59,000.

Value level changes varies on location and house type”

Further information on how Grey residential property values compare to other districts

and to all of New Zealand can be found at www.qv.co.nz/property-trends/residential-

house-values.

“Commercial property is showing an overall increase of 5.7%, while the industrial sector

has increased 3% relative to the 2015 Capital Value levels. Land values have slightly

decreased overall, down -0.1% for commercial and -1.8% for industrial compared to

2015 land values.”

http://www.qv.co.nz/property-trends/residential-house-values

http://www.qv.co.nz/property-trends/residential-house-values


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“Lifestyle properties have seen slight value increases since 2015, with the average

improved lifestyle property capital value increasing by 0.7% to $278,000, while the

corresponding average land value for a lifestyle property increased by 0.2% to

$135,981.”

Jeremy Clayton added, “Dairying dominates the rural sector although we have seen a

significant reduction in value. The lifestyle and rural residential market has bottomed out

with values remaining static although this part of the market is now showing signs of a

recovery.”

It is helpful to remember the effective rating revaluation date of 1 September 2018 has

passed and any changes in the market since then won’t be included in the new rating

valuations.

This means in many cases a sale price achieved in the market today may be different to

the new rating valuation set as at 1 July 2019 and that rating valuations are not

designed to be used as market valuations for raising finance with banks or as insurance

valuations.

The updated rating valuations are independently audited by the Office of the Valuer

General, and need to meet rigorous quality standards before the new rating valuations

are certified.

New rating values will be posted to property owners after 28 November 2018. If owners

do not agree with the rating value they have the right to object.

The objection close-off date is 18 January 2019.

RUNANGA SERVICE CENTRE:

Council - things have been a bit quieter than normal with the second instalment of rates due at the end of November.

NZ Post Agency - November was steady with quite a few parcels about, but with Christmas looming it will get pretty busy with Bill Pays as well as mail for both within NZ and Overseas.

DATE RANGE

GREY DISTRICT

COUNCIL CUSTOMERS

NZ POST AGENCY

CUSTOMERS

27 Oct 2018 to 23 Nov 37 128

Year to date 309 545

Total last year for whole year 555 1,787

Totals include paying Customers, non-paying Customers – dropping/picking up mail, and general Council enquires.

COUNCIL’S PROPERTY PORTFOLIO:

Council currently has 124 active land leases (Council as lessor).


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Council currently has 156 active “licences to occupy” (road reserve rental, grazing licences etc…).

Staff remain busy dealing with a steady number of enquiries pertaining to new leases, freeholdings and general property enquiries.

INSURANCE:

Two minor claims (motor vehicle)

Insurance policies have been renewed for the period November 2018 – November 2019.

SUNSHINE COACH

Hire of the Sunshine Coach – November 2018

Organisation type Duration of hire

Destination

School 1 Hari Hari

Air Training Corps 2 Burnham

West Coast U12 Touch 3 Nelson

School 1 Hokitika

School 2 Christchurch

Distance travelled for the month 1902 km Total odometer reading 183848 km

INFORMATION TECHNOLOGY

Main issues for the month:

WC4* (West Coast Council’s IT shared services) Microsoft Tenancy administration tasks complete and team sites created

Testing complete for Biometric sign on for customer service PCs, ready to deploy

BWOF Register configured in Authority

Veeam Upgrade Complete and V-Bridge backups consolidated (backup solution)

Keeper password vault project complete, all IT passwords migrated.

COMMUNICATIONS

SOCIAL MEDIA SNAPSHOT

As at 26 November 2018 PAGE/SITE LIKES LAST MONTH CHANGE

Grey District Council Facebook page 3,326 3,248

Westland Recreation Centre Facebook page (managed by WRC staff)

2,201 2,188


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PAGE/SITE LIKES LAST MONTH CHANGE

Grey District Library Facebook page (managed by Library staff)

523 522

What’s On Greymouth Facebook page 1,993 1,984

History House Museum Facebook page (managed by museum staff)

98 98 -

The Heart of the #WestCoastNZ Facebook page

871 874

The Real Stories Facebook page 540 541

Greymouth_nz Instagram account 736 717

GreyDistrict Twitter account 677 678

Greymouth NZ Twitter account 727 725

‘Likes’ are the number of people who like or follow the page or account.

SOCIAL MEDIA HIGHLIGHTS

A Council Facebook post regarding an upcoming road closure at Preston Road bridge was shared 13 times and viewed by almost 4,500 people. It’s great to see our information shared with the community so everyone is aware of events and issues that may affect them.

A reminder to dog owners of the importance of keeping their dog vaccinations up to date proved popular, with the post being shared 35 times.

A poll on the Westland Recreation Centre Facebook page asking patrons their preference for which class they wanted to see on Westland Anniversary Day got people voting:

CONSULTATION


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Another busy time for consultation. The following issues are currently out for consultation or have recently closed:

Funding shortfall for new Runanga water treatment plant – voting by affected ratepayers closed on 26 November.

Proposed new Kaiata water supply scheme – voting documents have been sent to affected ratepayers and are due to be returned by 15 January 2019.

Review of Commercial Sex Premises Bylaw – closes 21 December. Three issues are included in this agenda and if approved by Council, will then go out for public submissions. They are:

Amendments to the existing Earthquake-Prone, Dangerous and Insanitary Buildings Policy.

Clarification added to the Traffic & Parking Enforcement Bylaw.

Proposed rescinding of current Sandwich Boards Bylaw and replace with new Street Signage Bylaw.

Full details of consultation Council is undertaking is available on our website, www.greydc.govt.nz/consultation.

OTHER COMMUNICATIONS

The November quarterly newsletter went out to ratepayers at the end of October and is also available on our website, www.greydc.govt.nz/newsletter

http://www.greydc.govt.nz/consultation

http://www.greydc.govt.nz/newsletter


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A summary of the 2017/2018 Annual Report was developed and was printed in the Grey Star on Wednesday 28 November 2018. A copy is also available on our website, www.greydc.govt.nz.

COUNCIL WEBSITE: WWW.GREYDC.GOVT.NZ

27 October – 26 November (with previous month comparative)

http://www.greydc.govt.nz/


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INFORMATION MANAGEMENT

Council, in a joint project with Buller District Council, recently put another Request for Information (RFI) for an electronic document management system as it became clear that the original preferred vendor was not in a position to proceed with the project. Three companies have been shortlisted to present their product to Council staff and these demonstrations will take place during December.


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Community Development

LIBRARY & MUSEUM SERVICES REPORT

Statistics for October 2018 are reported in this document. Financial reports include GST. The report commentary includes activities up to 23 November 2018.

HISTORY HOUSE MUSEUM

2.1.1.1 HISTORY HOUSE MUSEUM – SEPTEMBER 2018 STATISTICS

This

month

This

month last year

2018-19

Year to date

2017-18

Year to date

Visitors

0 0 547 0

Research Requests

5 4 29 19

Photographs Sold

0 0 0 0

GREY DISTRICT LIBRARY

2.1.2.1 GREY DISTRICT LIBRARY – GENERAL

Programmes and outreach During October 536 people took part in 22 events and outreach programmes organised by the Library including storytime, delivery of books to housebound residents, visits to local schools and digital literacy classes.

Kōtui Library Managers Meeting in Wellington

The Library & Museum Services Manager attended the annual Kōtui Library Managers meeting in Wellington on Thursday 8th and Friday 9th November. This meeting is organised and funded by the National Library in November each year to bring together a representative from each member of the consortium. We identified strategic directions for the Kōtui consortium and had the opportunity to discuss shared challenges and issues.

Author’s talk – Phil Walsh

Canterbury-based author Phil Walsh, toured the West Coast during October to promote his second book Typical Coaster, describing his experiences of growing up on a farm just north of Westport. On Saturday 17th November he attended Grey District Library and entertained 20 patrons with his stories.

Phil’s book is dedicated to his grandfather who suffered from Alzheimer’s disease later in life. As the result of this experience, Phil collaborated with Dementia Canterbury on the project. All proceeds from sales of Phil’s book are donated to Dementia Canterbury which encompasses the West Coast, Ashburton and Kaikoura.


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Displays

Suffragettes

Volunteers at home and abroad

2.1.2.2 GREY DISTRICT LIBRARY – OCTOBER 2018 STATISTICS

This month

This month

last year

2018-19 Year to date


Membership

New 43 47 167 168

TOTAL borrowers 10,939 10,517 N/A N/A

Collection

New items 363 at a cost of $5,940

353 at a cost of $5,998

1,157 at a cost of $24,856

1,301 at a cost of $25,371

Physical items:

Greymouth 31,595 31,838 N/A N/A

Runanga 2,669 2,661 N/A N/A

SUB-TOTAL 34,264 34,499 N/A N/A

Online items:

GDL Members 749 672 N/A N/A

Shared with Consortium

17,628 14,107 N/A N/A

TOTAL 51,892 49,278 N/A N/A

Issues

Physical items 7,642 7,518 27,456 28,862

Online items 324 223 1,513 952


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TOTAL 7,966 7,741 28,969 29,814

Reserves

Physical items 183 131 628 530

Online items 81 33 262 117

TOTAL 264 164 890 647

Digital Literacy Training

Number of classes 6 7 30 27

Numbers attending 3 5 45 70

Foot traffic 8,293 8,545 38,703 40,443

Aotearoa People’s Network Kaharoa

Computer occupancy rates for the last 4 weeks

Week 1 Week 2 Week 3 Week 4

82.1% 73.1% last year

77.3% 75% last year

69.4% 69.6% last year

76.1% 67.8% last year

Connections to APNK wifi

Last 30 days

Same time last year

Last 365 days

Same time last year

N/A* 1,675 N/A* 23,635

Runanga Library This month

This month

last year



Issues 40 35 150 169

New members 2 0 2 0

Income $38.20 $13.50 $125.90 $153.80

Foot traffic 28 24 84 90 * The National Library changed wifi supplier in June and this new vendor is

unable at this stage to provide usage statistics. They are working to resolve the issue with the vendor.

WESTLAND RECREATION CENTRE

WRC SUMMARY FOR NOVEMBER

The below figures are for the period 26 October – 25 November 2018


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Monthly WRC member retention percentage has increased coming into the summer months.

Monthly total number of WRC users stayed consistent with the previous month.

84

86

88

90

92

94

96

98

Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18

Overall Member Retention (%)

0

500

1000

1500

2000

2500

3000

3500


WRC Total Users

Casuals

Concessions

Members


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WRC member’s number of swipes increased by 600 swipes over the October period.

SPRING CREEK POOL

Our lifeguards and senior lifeguards have been busy preparing for the opening of the Spring Creek Pool on Saturday 1 December with cleaning duties and checking the pool chemical levels.

SWIM SCHOOL

Term 4 Swim School report

Swim school is into its seventh week of term and the end of the year is fast approaching with two weeks to go until the end of term 4 lessons. One new staff member has been shadowing in all levels of classes and is booked into a first aid course on the 10th-11th December. Two schools (Grey Main and St Patrick’s) have been undertaking a programme of swimming lessons this term. Grey Main will complete their programme on the 11th December. St Patricks have a two week programme focussing on water safety which will be completed by 7th December. Swim school have been running “Boat Safe Week” to teach our community’s children how to stay safe on the water. Claudette Bradley the new Aquatics Supervisor started on Monday 26 November – a big thank you to Jo-Anne Sim for her work prior to Claudette arriving.

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

10000


Number of Swipes


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FITNESS AND RECREATION SUPERVISORS REPORT

All below figures are for the period 26 October – 25 November 2018

FITNESS

The gym has been picking up coming into summer which is great to see. Due to popular demand we have now added another Les Mills Body Pump into our weekly timetable – Monday at 9:30am with instructor Jess.

2.5.1.1 CASUAL GYM USERS (PEOPLE WHO DO NOT HAVE MEMBERSHIPS)

31 July – 26 August 139 3 September – 23 September 115 24 September – 25 October 94 26 October – 25 November 140

2.5.1.2 GROUP FITNESS CLASS NUMBERS


0 1 2 3 4 5 6 7 8 9 10

RPM

BodyStep

BodyPump

BodyBalance

BodyAttack

CxWorx

GRIT

WRC Circuit

Battlefit

Cockys Circuit

Frequency of each class per week


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CHILDCARE SERVICE

The childcare service is a well utilised service. We are currently recruiting for a part-time staff member for this service.

2.5.2.1 CHILD CARE USAGE AVERAGES


STADIUM

2.5.3.1 $2 PER PERSON CASUAL STADIUM USE


SWIMMING POOL

2.5.4.1 POOL BOOKINGS

Over the month of November we have seen 16 schools book in and use our facility.

11.5

14.2

27.5

11.4

5.2

17.7

11.0

4.3

6.7

48.0

14.0

- 10.0 20.0 30.0 40.0 50.0 60.0

RPM

BodyStep

BodyPump

BodyBalance

BodyAttack

CxWorx

GRIT

WRC Circuit

Battlefit

Cockys Circuit

All Classes

average attendance per class


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Our hydro slides have been having some issues with the green hydro slide currently out of action and the blue hydro slide operating at set times on specific days. The parts required to resolve these issues are currently being sourced.

2.5.4.2 CASUAL USERS (PEOPLE WHO DO NOT HAVE MEMBERSHIPS)

Swimming


Hydro slide usage


2.5.4.3 AQUA CLASS NUMBERS FOR NOVEMBER

Aquacise and Aquadeep numbers have increased with the addition of two new popular classes on a Thursday and Friday which is great to see.

118

146

0

20

40

60

80

100

120

140

160

Aqua deep Aquacise

PARTICIPANT NUMBERS FOR MONTH


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ASSET MANAGEMENT

WESTLAND RECREATION CENTRE

2.4.1.1 STADIUM

A small leak has been noticed in the stadium roof, this will be monitored.

2.4.1.2 AQUATIC

Sauna – The relining of the sauna will be considered during the scheduled annual maintenance if budget allows. The Sauna was out of order on 21 November 2018 for the day to allow the replacement of a wooden seat panel that had become loose and was causing a hazard. Change rooms – In order to minimise disruption the handrails for the elderly in the shower cubicles will be installed during the annual shut down period. Corroded down pipes – CYB have been in and installed the new pipes. Valves – We have a number of valves on the backwash lines leaking water through, these cause loss of warm water spilling directly into the backwash tank. These are powder coated valves, very difficult to close manually due to wear and tear. Replacement will be budget dependent and will be done during annual maintenance. The stained roof beam in the Hydroslide tower has been inspected and we have been verbally advised it is staining not mould. We have requested written confirmation of that. At the time of writing this report the parts required to resolve the hydro slide issues were still being sourced.

2.4.1.3 INTERNAL FLOOD

The drinking fountain in the gym was left running overnight on 23 November which caused a flood in the gym, gym hallway and two downstairs offices. Coast Chemdry was engaged to remove the water. Once the area has been dried out effectively a builder will possibly need to remove some gib, ceiling panels to inspect the interior of the walls and ceiling cavity to ensure no other damage has resulted. Staff close up procedures have been modified to avoid future issues of a similar nature. We have also approached the fountain supplier regarding ways to modify the fountain to avoid a repetition of this issue.

2.4.1.4 SPRING CREEK POOL

Basic items including signage are being purchased to ensure Spring Creek Pool will comply with Poolsafe standards.


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EVENTS

125 SUFFRAGE EVENT

A community event was held on Saturday 24 November to celebrate the 125 years since women secured the vote in NZ. The event included a tree planting of a Kate Sheppard Camellia outside the library, a march of participants in period theme costumes, speeches in the Town Square and a “race to the polls” re-enactment in Tainui Street. Event participants included relatives of influential and involved coasters from 1893 and today. This included Jane Seddon (Richard Seddon’s great granddaughter), Jaci Miller represented her great grandmother Flora Beynon in the race re-enactment, whilst Carrie McPherson was represented by West Coast – Tasman Youth MP Verity Brogden.

TOWN SQUARE EVENTS CALENDAR 2019

Following the registrations of interest process staff have developed a calendar of 31 proposed road closure dates for the shared street portion of Tainui Street for 2019. The first public notice of the intention to close the street through a bulk road closure notice was issued on Saturday 24 November. Following the temporary road closure for events process as per schedule 10 of the Local Government Act 1974 public notice must be for a minimum of 14 days. The period for objections (if any) closes on 12 December 2018. This will allow the 2019 shared street events calendar to be confirmed before Council’s Christmas shut down period.

PROJECTS AND PARTNERSHIPS - ECONOMIC DEVELOPMENT

WEST COAST ENERGY WORKSHOP 27 NOVEMBER 2018

Development West Coast arranged a workshop to ensure that all players working with the Provincial Growth Fund in the energy sector are able to see the overarching landscape and to help determine where the PGF should best focus its efforts. The workshop looked at the challenges and opportunities for the region and included presentations on specific opportunities that are currently under investigation before identifying next steps required for various opportunities.

FAIRY LIGHTS

The reinstatement of the fairy lights in the CBD is being led by the Business Promotions Association (BPA) in conjunction with local business people. They are currently seeking to negotiate improved prices for various components of the project. The project budget is $30,000 but Council has agreed to provide additional funding, if required, from the BPA projects fund for 2018/19 to help get the project across the line.

OUTDOOR TV SCREEN

The Outdoor TV Screen Working Group had its inaugural meeting on Thursday 22 November. The working group identified a number of questions that are being further investigated. Full cost estimates are not yet available. A separate report on this project will be brought back to Council.

IN HOUSE TASK FORCE


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Reporting period 17 October to 17 November 2018 Reasonable weather during this reporting period has allowed all maintenance areas to be up to date. Growth is now beginning to step up. 110 tasks were completed during this reporting period.

COUNCIL SECTIONS MAINTAINED

118 Reid Street

7 Merrick Street

2 Cromarty Street

46 Packers Quay

3 Reid Street

13 Seven Mile Road

23 Packers Quay

89 Preston Road

7 Preston Road

Rear of 64 Doyle Street

OTHER AREAS OF MAINTENANCE

South end Preston Road

Suburbs embankments

Aerodrome Road fence line

Abbeyfield section

South end Waterwalk Road

Waterwalk Road pump station area

Chapel Street berm

Star United area

South Beach Pony Club berms

Steer Ave bund

Preston Road berms

Main South Road edges

Runanga berms

Recreation Centre lawns

Cancer Society lawns

Cowper Street pump station area

Coulthard and Hall Memorial

Bute Street drain banks


Page | 140 of 166

High Street edges

Blaketown BMX area

Herd Street area

Anzac Drive embankment

Kotuku School grounds

Aerodrome Road car park area

Fox/Clifford Street berm

Tasman Street embankment

Dog Park fenceline

Fishermens wharf R O W

Main South Road bus shelter

Rail Bridge Heritage Park

Weenink Road berm

Town square lawn

GARDEN MAINTENANCE

Bill Glynn Memorial

Spring Creek pool

WALKING TRACK MAINTENANCE

Liddells

Waterwalk Road

Karoro estate

OTHER WORK COMPLETED

Equipment and vehicle maintenance

Paper recycling

Weed spraying programmed work

General yard work

Boiler Maintenance at Recreation Centre

Generator running

Clean out the spouting at the Library

Clean Dixon Park BBQs

Aquarium maintenance

A variety of tasks for council staff and Council generally

No injury accidents occurred


Page | 141 of 166

Assets & Engineering

Report to 27 November 2018 for December Meeting.

GENERAL – QUESTIONS AND ANSWERS

Any Issue/Any Issues? Please advise us of any issues relevant to the Assets Management & Engineering Group that Council would like comments or reports prepared for the next meeting or if there are matters; Council would like additional comments on at this meeting. Advance notice prior to the meeting would be appreciated so that staff can investigate the matter and provide informed comment.

CRITICAL PROJECTS

GREYMOUTH SEWERAGE SCHEME

3.2.1.1 THE GREYMOUTH SANITARY SEWER STAGE 4C1

Stage 4C has progressed well with only the private property work to be competed. The scheme will shortly be commissioned and letters sent to property owners advising that they can now undertake their work to separate their stormwater and sewer discharges, and connect to the new sewer lateral installed to their boundary. All work and the area commissioning is expected by mid-December.

3.2.1.2 OTHER OUTSTANDING WORKS

The Utilities Engineer is compiling a list in December of all remaining works. These are a combination of many smaller portions of work throughout the Cobden, Greymouth and Blaketown areas.

COBDEN SEAWALL CONSTRUCTION TO PROTECT THE FORMER LANDFILL – INCLUDING THE COBDEN BREAKWATER.

Staff are continuing to work with MCDEM to secure financial assistance for these projects.

TAYLORVILLE, DOBSON AND KAIATA SEWERAGE SCHEME

Staff have been going through a number of older projects and working through Defect Inspections with the Contractor who undertook the Taylorville, Dobson and Kaiata scheme. This scheme will shortly be reviewed with site walk overs and identification of defects along with all outstanding works.

RUNANGA DRINKING WATER STANDARD UPGRADE

Community consultation closed on Monday 26 November 2018. Refer to the separate agenda item on the outcome of this consultation.

1 Area for Stage 4C includes Marlborough Street from Ida Street to the bridge, Masters Street from Marlborough Street to the

corner and Gilbert Street.


Page | 142 of 166

UTILITIES MAINTENANCE CONTRACT

Operations and maintenance of assets under the Utilities Maintenance Contract is going well. The new contractor is doing well but areas such as surface reinstatement will need to improve over the next period. Next month, staff will commence reporting the number of breaks being repaired by the contractor against the estimate of breaks allowed for under the contract schedule.

VALUATIONS

No progress has been made this month.

WILLIAM STEWART BRIDGE – KUMARA INCHBONNIE ROAD

Repair work is underway with a solution having been worked that aims to achieve 50% Class 1 loads without speed restrictions (which will allow access by emergency services) and 100% class 1 with speed restrictions by this Christmas. In the meantime the light vehicle restriction remains and all other vehicles are traveling via the Inchbonnie to Greenstone Road (through Mitchells). Warning signs are in place including 50 kph vehicle speed restrictions. Pilot vehicles are being used for the milk tankers.

PROPOSED WORKS FOR THIS MONTH

In addition to normal contract monitoring and administration of maintenance, operations, renewal and capital improvement works not mentioned elsewhere in this report staff are working on the following over the coming month: Boundary Street Watermain Renewal

Catchment Risk Assessment for the Runanga Water Supply and the Water Safety Plan which will include the new Water Treatment Plant.

Blackball, Blaketown and Rapahoe Toilet Facility planning including carpark areas for Blackball and Blaketown.

Anzac Park Toilet Renewal

Churchill Street Stormwater

Greymouth Sanitary sewer Stage 5 - Review of outstanding areas

Complete design and then re-tender the proposed new ramps by the Clock Town - Mawhera Quay Floodwall (Design complete, plans circulated to heavy transport companies that regularly use Mawhera Quay for comment).

Areas where additional guardrail should be installed will be confirmed and a tender prepared once a new Transport Engineer is on deck (Project may need to be deferred to allow for potentially more higher priority work related to 50 Max and High Productivity Motor Vehicles (HPMV)

Complete annual bridge inspections

Complete provision, designs & details to strengthen bridges for 50 Max and High Productivity Motor Vehicles (HPMV), then prioritise bridges for strengthening work. (This is ongoing by consultants but has been deferred pending the more urgent work on the William Stewart Bridge repairs.


Page | 143 of 166

SIGNIFICANT CONSTRUCTION AND RENEWAL CONTRACTS

Refer to Attachment A for progress on projects that are underway.

STAFF

The department is currently down two fulltime staff. The Engineering Officer and Transport Engineer recruitment has been unsuccessful and work will now commence again to recruit for these positions.

EXCEPTIONS & RISKS

EMERGENCY WORKS (FLOODS, STORMS, CYCLONES, TSUNAMI’S, EARTHQUAKES, AND WILDFIRES ETC.)

3.6.1.1 LAND TRANSPORT

See the section above relating to William Stewart Bridge. Significant staff time

has been committed to this matter over the previous month.

A storm event occurred over the 8 and 9 of November. Most damage occurred in and around the Inchbonnie to Moana area. Damage consisted of scouring and washouts in and around bridges and culverts. This damage has been fixed by replacement of rock, topping of rock and removal of large quantities of debris that occurred during the event.

3.6.1.2 FLOOD PROTECTION

The Flood barrier exercise will be completed on Friday 30 November 2018 by our new Utilities Maintenance Contractor. This will be a training exercise for the new contractor and an opportunity for staff to ensure all required materials and components are fully functional. Advertising of the road closure for the work on Preston Road is underway at the time of writing this report.

3.6.1.3 OTHER WATER SERVICES INFRASTRUCTURE

New equipment installed at Coal Creek Water treatment Plant is working well. Continued improvements are planned to be completed on an ongoing basis.

3.6.1.4 COMMUNITY FACILITIES INCLUDING MUNICIPAL BUILDINGS

Test holes at the Blaketown Toilet carpark and toilet site have been completed. Such work is still to be completed at Rapahoe and Blackball.

VANDALISM

Nothing further to report this month.

HEALTH & SAFETY

Refer to Attachment B for a record of actual incidents relating to this Department.


Page | 144 of 166

OTHER PROJECTS

CBD RENEWAL

The new fence between Kingsgate and the town square has been installed and is looking great.

All three canopies and glass structures are now installed in the Greymouth Town Square.

BLACKBALL TOURISM INFRASTRUCTURE FUND

Council continues to work through issues and options for carparks for visitors in Blackball.

BLACKBALL GROWTH ACTION PLAN FUND

Croesus Road Upgrade for Paparoa Great Walk including the Pike 29 Memorial Walk

By the time of the Council meeting a decision of the PGF application should have been confirmed.

TIDY UP THE TOWNS

Work to tidy up Albert Shared Street is programmed for this month.

GENERAL OPERATIONS

Unless there are matters for Council’s attention under any of the following headings, maintenance and operations have been satisfactory for the previous month. Headings have been retained in case Council wishes to raise a specific issue, which staff can investigate and report on for the next meeting.

NETWORK UTILITY OPERATIONS

3.8.1.1 TRANSPORT (INCLUDES ROADS, BRIDGES, FOOTPATHS, TRAFFIC SAFETY, THE GREYMOUTH AERODROME AND CYCLE TRAIL)

The level of maintenance of the Mitchells Road has increased due to increased truck and general traffic use since the weight restrictions were imposed on the William Stewart Bridge.

Pre-reseal patching is continuing to allow the reseals to be done. Reseals are scheduled to commence early December.

3.8.1.2 TRAFFIC SERVICES & ENVIRONMENTAL (INCLUDING, ROAD SIDE MOWING AND WEED SPRAYING)

Weed spraying and mowing is continuing throughout the district on a cyclical basis.

3.8.1.3 GREYMOUTH AERODROME

Weed spraying took place around the lights and fence line over last month. The lichen on the runway has also been sprayed.


Page | 145 of 166

3.8.1.4 WATER SUPPLIES (INCLUDES TREATMENT AND DISTRIBUTION)

Greymouth (includes Stillwater, Taylorville, Dobson, Boddytown, Karoro, South Beach and Paroa), Runanga-Rapahoe, Blackball. Greymouth Two of the three high lift pump motors and pumps have been installed in

November. The third will be replaced in December, once the motor arrives.

We are awaiting a date for the potholing to occur at the three sites at Arnott Heights. Once this has occurred, staff will update Council on the findings through this report.

The Boundary Street watermain project has been awarded and our Contractor will have made a start onsite by the time of the Council meeting. The work will be completed in two portions, before and after Christmas. Expected completion date is late February 2019.

Dobson-Taylorville

Staff continue to monitor the Dobson reservoir. It generally has been operating well, with a number of leaks identified and repaired. Staff are awaiting one repair to be completed on private property.

3.8.1.5 SEWERAGE SYSTEMS (INCLUDES SEWAGE COLLECTION AND TREATMENT).

Greymouth (including Boddytown, Taylorville and Dobson), Karoro-Paroa, Moana, Runanga, Blackball, Te Kinga The Runanga Discharge consent renewal is still underway and will be pushed

forward by staff in December, with letters going out to original consent submitters. This letter will advise the work that Council has completed in the Runanga and Dunollie areas to improve the scheme and reduce the amount emergency overflow events.

3.8.1.6 STORMWATER SYSTEMS, PUBLIC DRAINS, URBAN WATERWAYS AND GREYMOUTH FLOOD SCHEME

Work at Churchill Street and Arnott Heights is now nearing completion. Both projects will be completed before Christmas.

FIXED ASSETS

SOLID WASTE MANAGEMENT (INCLUDES RECYCLING, REFUSE COLLECTION, AND DISPOSAL).

Again, limited progress on the McLean’s Pit cell 3A has been made over the month. Council is awaiting a revised program from its Contractor. It is hoped that extended finer weather patterns will allow the work to be completed in the near future. Whilst the existing cell is coping with the waste being brought to site currently, the available usable capacity will be reviewed more closely in December.

Following the adoption of the WMMP by Council in November, Westland has now approved the plan. Buller is still to meet and discuss. It is likely that an adopted regional plan will be in place by the time Council meets at the December meeting.


Page | 146 of 166

3.9.1.1 MCLEANS LANDFILL

New drop off bay protection barriers are to be manufactured. These will be installed once completed.

3.9.1.2 RESOURCE CENTRES (BLACKBALL, NELSON CREEK, MOANA)

The operation and maintenance contract for the three resource centres will be worked on by staff over the next several months. This will be for the operation and maintenance of the Nelson Creek, Blackball and Moana sites. The greenwaste pile/area has been investigated by staff and options to remove the existing stockpile are being looked at.

PARKS & RESERVES INCLUDING WALKWAYS AND PUBLIC CONVENIENCES

The Cobden Playground will be installed in December and available prior to the Christmas break.

MUNICIPAL BUILDINGS (EXCLUDES HOUSING FOR THE ELDERLY, LIBRARIES, SWIMMING POOLS AND HALLS MANAGED BY HALL COMMITTEES)

The Art Gallery earthquake strengthening works is well underway and still ongoing. Funding has been confirmed to repaint the exterior of the building and staff will soon release a six year term maintenance contract for the exterior painting of the building.

MARINE STRUCTURES (EXCLUDES PORT OF GREYMOUTH)

Nothing new to report this month.

CEMETERIES

The RSA fence renewal at the Karoro Cemetery almost complete, with only minor work outstanding.


Page | 147 of 166

OTHER ACTIVITIES

Nothing new to report this month.

ADVICE FOR INFORMATION MEMORANDUMS & RESOURCE CONSENTS

Attachment C confirms numbers of resource consents, LIMs and PIMs for which AMED has provided information, comments and advice. Note that these numbers do not include all of these applications processed by Environmental Services. ATTACHMENT A – SIGNIFICANT CONTRACTS

Contract

% of Work Complete

Contractor

Comment

Last Council Report

This Council Report*

Taylorville, Dobson & Kaiata Sewerage Scheme

98% 98% Tru-Line Civil Limited

Refer report details above.

Greymouth CBD Renewal Stage Two – Structural Work – Canopy Leaves

90% 95% Dispatch & Garlick

Tender Awarded.

Greymouth CBD Renewal Stage Five – Canopy Leaves – Glass

75% 100% Total Glass Greymouth

Contract completed.

Preston Road Storage Building

CYB Construction Limited

Tender Awarded.

Greymouth Sanitary Sewer Separation Stage 4C

90% 98% Tru-Line Civil Limited

Tender Awarded.

Left Bank Art Gallery Seismic Strengthening

60% 75% Watts & Hughes Limited

Tender awarded and contractor has commenced on site.

Churchill Street Stormwater

75% 85% Westroads Greymouth Limited

Tender Awarded.

Slatey Creek Bridge Replacement

50% 57% GT Liddell Contracting Limited

Tender Awarded.

Arnott Heights Trestle Repair

95% 95% Paul Smith Earthmoving Limited

Tender Awarded.


Page | 148 of 166

Contract

% of Work Complete

Contractor

Comment

Last Council Report

This Council Report*

McLean’s Pit Landfill Cell 3A Construction

59% 59% Grant Hood Contracting Limited

Tender Awarded.

Arnold River No.1 Bridge Strengthening

35% 45% GT Liddell Contracting Limited

Tender Awarded.

Greymouth Accessibility Improvements Stage Two

10% 100% Westroads Greymouth limited

Contract completed.

Blackball Footpath Renewal

5% 35% Westroads Greymouth limited

Tender Awarded.

Resealing of Carriageways – Chip Seal

Isaac Construction Limited

Tender Awarded.

Footpath Renewal & Maintenance

Westroads Greymouth Limited

Tender Awarded.

Boundary Street Watermain Renewal

Tru-Line Civil Limited

Tender Awarded.

Pavement Marking Grey District

Spray Marks Roadmarking Limited

Tender Awarded.

*With the exception of projects that have been completed in the last month or where there is a continuing issue any projects that are substantially completed and are in their maintenance period have been removed from the above table.


Page | 149 of 166

ATTACHMENT B – HEALTH AND SAFETY INCIDENTS

Who Number**

Incidents reported in Staff Accident Register for the period: Nil

Incidents reported by Contractors*: Nil

More information can be seen in the Health & Safety Accident Register in Authority. * Contractors working for Council are required to maintain their own records and report incidents to Council. ** If any incidents are recorded, reports will include where and what occurred plus what actions have been taken. Only actual incidents are reported here, any near miss incidents are also recorded and investigated.

ATTACHMENT C – INFORMATION MEMORANDUMS AND CONSENTS

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

(todate

)

2018

(predicted)

LIMs/PIMs 638 398 414 252 232 206 198 263 220 142 195 252 289 292 323GDC Resource Consents 192 148 224 92 75 44 61 43 46 33 61 52 61 49 54WCRC Consents 27 11 4 8 4 8 10 6 2 8 2 5 5 11 12

0

100

200

300

400

500

600

700

Tota

l Num

ber

Calender Year

Reviewed LIMs/PIMs and Consents


Page | 150 of 166

Environmental Services

PLANNING CONSENTS

SUMMARY OF CONSENT AND OTHER APPLICATIONS:

2017-2018 Jul 18 Aug Sept Oct Nov Dec

Applications received:

(R) returned s.88

Land Use 5 3 5 5 (1R) 6

Subdivision 0 1 0 5 1

Subdivision s.223 2 1 1 1 0



New Designation, Outline Plan or Waiver

0 0 0 0 0

Certificate of Compliance 0 0 0 0 0

Deemed Permitted Boundary Activity

1 0 0 0 0

Other Certificate (s.348 (LGA), s.241 and s.243(RMA)), marginal/temp activity (M/T)

0 0 1 1 2 (s.348)

Applications granted:

(N) Non-notified, (L) limited notification, (P) Public notification *Extension to lapse date

Land Use 11 4 3 8 2






0 0 0 0 0


Deemed Permitted Boundary Activity

1 0 0 0 0

Other Certificate (s.348 (LGA), s.241 and s.243(RMA)), marginal/temp activity (M/T)

0 0 1 1(M) 0

Applications withdrawn, cancelled or declined:

(W) Withdrawn, (C) Cancelled), (D) Declined, (S) Surrendered

Land Use 0 1(c) 0 0 0






Page | 151 of 166

2017-2018 Jul 18 Aug Sept Oct Nov Dec


0 0 0 0 0


Other Certificate 0 0 0 0 0

Processed within statutory timeframe

80% 88% 100% 100% 100%

TOTAL: 31 14 15 31 12

Monitoring of land use consents:

Started monitoring this month 3 0 9 0 0

Completed this reporting period 8 0 10 0 0

Monitoring ongoing (current) 2 0 1 1

Monitoring ongoing (future) 2 0 N/A N/A

GENERAL COMMENTS:

Below are the items for the month of November report for the Resource Management (consents and policy) Authority (RMA): During the period 28 Project Information Memorandum (PIM)/planning

checks on building consents were processed by Planning Services. Of these 11 resource consent/s were required. There are 8 outstanding RMA issues on building consents awaiting information.

Planning Services provided input into 26 Land Information Memorandums (LIMs) during the reporting period. This is generally consistent with the past few months.

Planning Services provided input into 3 Liquor Licencing Certificates during both these reporting periods.

Planning Services responded to 30 Customer Enquiries in September that were recorded through the Customer Response Management (CRM) database. It is noted that not everything goes through this database but this provides a good idea.

BUILDING CONTROL AND PROPERTY INFORMATION

4.1.3.1 SUMMARY

Jul 18 Aug Sept Oct Nov

Dec

Building Consents

Consents issued 56 34 33 29 24


Page | 152 of 166

Below are the items for this month’s report for the Building Consent Authority (BCA)/ Territorial Authority (TA) for the period to 30 October 2018.

1. Council as BCA continues to process Building Consents within the statutory

time frames (100% within 20 working days).

2. Council as BCA continues to substantially meet the requirements of agreed inspection times.

3. Grey District Council BCA building team is back to full strength and has three BCOs carrying out the processing / inspection duties, public enquiries and enforcement.

4. One External Contractor is currently processing building consents for Grey District Council. Item ongoing.

5. Building (Earthquake-prone Buildings) Amendment Act 2016 took effect as of 1st July 2017 and superseded the 2013 GDC Earthquake Prone Buildings Policy.

6. The TA still continues to address and respond to enquiries in respect of Earthquake-Prone buildings; much of this work is non-cost recoverable and still requires a substantial amount of our time and physical resources to resolve.

Value of building work 2 644 860.00 1,668.00.00 666 600.00 1,770 500.00 4, 040 300.00

% Consents processed within statutory timeframe 100% 91.81% 81.58% 96.55% 100%

% CCCs issued within statutory timeframes

23

87.5%

23

100%

34

68.75%

0

69.44%

6

94.44

Inspections undertaken 109 101 108 108 115

% inspections carried out at agreed times 100% 100% 100% 100% 100%

Property information

LIMs issued 23 19 12 12 15

%LIMS issued within statutory timeframes 100% 100% 100% 100% 100%


Page | 153 of 166

7. Greymouth, Kaiata, Dobson and Taylorville residents are continuing to apply for Separation of Services consents to connect to the council reticulated sewerage network. Item ongoing

8. GDC continues to liaise with project management team from Johnstaff and Fletcher Construction for the New Grey Hospital project.

COMPLIANCE

SUMMARY OF COMPLIANCE DATA

Earthquake Prone buildings Jul 18 Aug Sept Oct Nov Dec

Buildings or groups of buildings (e.g. schools) currently on the list 221 221 221 221 221

Total No. of IEPs received 77 77 77 77 77

No. of buildings <34% 34 34 34 34 34

No. of buildings >33% 43 43 43 43 43

Total No. of Detailed Assessments received 107 107 107 107 107

No. of buildings <34% 52 52 52 52 52

No. of buildings >33% 55 55 55 55 55

Dog Registration Jul 18 Aug Sept Oct Nov Dec

Number of known dogs in the District 2741 2718 2691 2696 2701

Number of known Dogs registered (KPI 95% of total)

1962

72%

2431

89%

2501

93%

2561

95%

2582

95%

Service requests Jul 18 Aug Sept Oct Nov Dec

Noise Complaints

Number received 15 6 18 11 21

% Responded to within 2 hours (KPI 95%) 100% 100% 100% 100% 100%

Animal Control


% Responded to within 2 hours (KPI 95%) 100% 100% 100% 100% 100%

General


% Responded to within 5 working days (KPI 95%)

100%

100%

100%

100%

100%


Page | 154 of 166

Health Jul 18 Aug Sept Oct Nov Dec

Health inspections undertaken 12 8 11 7 9

% of total registered premises inspected to date (2017/2018)

(Total 103 premises)

12

(11%)

20

(19%)

31

(30%)

38

(37%)

47

46%

Parking enforcement* Jul 18 Aug Sept Oct Nov Dec

Freedom Camping infringements

Withdrawn to Date

Observed Certified Vehicles

(privately owned vehicles)

12

0

7

1

8

0

20

5

16

1

Parking Infringements 2016/17 (for comparison)

Withdrawn

229

290

1

346

0

427

5

403

3

Parking Infringements 2017/18 191 9 0 250 213

Liquor Licencing Jul 18 Aug Sept Oct Nov Dec

Manager Cert. Applications 5 8 9 5 7

Licence Applications 8 4 11 7 5

EMERGENCY MANAGEMENT - NOVEMBER 2018

ITEMS/TASKS COMPLETED:

Exercise with Urban Search and Rescue (USAR) in late October.

Training for Building Inspectors from all councils on USAR and rapid impact assessment.

Meeting with Camerons community coordinator

Training with Camerons community on radio operation.

West Coast DHB exercise. Went as observer.

Emergency Operations Centre (EOC) activation due to severe weather.

Debrief for severe weather at Westland District Council

Appointment of new Grey District Civil Defence Local Controller Trevor Watts

Meeting with i-SITE Greymouth about how they can assist and receive assistance from the EOC.

Survey of damage around Rotomanu after severe weather.

Met Rotomanu and Inchbonnie community coordinators.

Meeting with IT on integrating a shared service across the four coordination centres.

Another staff member trained in Public Information Management.


Page | 155 of 166

CURRENT TASKS:

Training in Microsoft Teams

Community Response plans

Community training

Standard operating procedure for staffing levels in coordination centres.

Standard operating procedure for aerial impact surveys.

West Coast CDEM Group training plan

TASKS TO DO:

Fit out EOC with more resources to make response more effective, as funding allows.


Page | 156 of 166

Port of Greymouth

ADMINISTRATION OF PORT

General maintenance and office administration continues to ensure the Port remains a safe and compliant environment. Staff training is ongoing with a view to ensuring that all staff are current and up-to-date.

A REGIONAL HARBOURMASTER

Port of Greymouth remains without a Harbourmaster and discussions remain in place to consider all possibilities. The Blue Light continues as a warning to Mariners, but the Port Team have no powers to enforce closure of the Port in extreme conditions.

CONSULTATION WITH PORT USERS

Port staff remain in regular contact with Port users with a view to resolving any issues as quickly as possible. Again, no new issues have been identified or brought to the attention of staff. Port staff held a formal meeting on 1 November 2018 with Port Users. The main matter brought up, yet again, was the subject of pricing, especially the access fee. It is a high cost and having the current system is restricting the number of fishermen who use the port, all year round, not just during the tuna season.

THE WORKBOAT

Kohatu II has functioned well this month, with no issues raised.

THE DREDGE

The dredge has been moved out of the way of the Kawatiri and has not been used in the last month.

SPECIFIC SERVICES:

NAVIGATION SAFETY:

The Bar received a good flush out with the storm which came through mid-

November and depths were restored to approximately 6m.

There has been a noticeable shoaling to the outer Bar with the Kawatiri

dumping some spoil from the lagoon into the river.

A full Bar sounding will be completed before Christmas.

The Blue Light remains as an advisory for Mariners and is functioning

correctly.


Page | 157 of 166

The East Cardinal Marker at the entrance to the lagoon has been temporarily

removed to allow the Kawatiri to work. All necessary maritime warnings have

been issued.

THE SLIPWAY:

The slipway is functioning correctly. Ongoing maintenance continues and the

outhaul cable may need to be replaced soon. Advice is being obtained from a

company in Christchurch. It appears that when the underwater pulley wheel

was replaced four years ago a smaller size was used. This has reduced the

lifespan of the cable without affecting the capacity of the slipway.

Four vessels used the slipway during the month.

Further bookings have been taken for December.

Feedback from users has been very positive and usage appears to be on the

rise.

PORT MAINTENANCE:

Breakwater maintenance.

The Concrete base at the extreme end of the Cobden Breakwater is beginning

to show damage with undercutting. At this stage it does not require urgent

repair, but Port staff will continue to monitor it.

Rocks placed in the past on the river side of the Blaketown Breakwater have

disintegrated. It appears that the base/foot rocks remain in good condition,

but repairs will be required.

Repair and maintenance work on the rest of the breakwaters is being

identified and prioritised, subject to budgetary constraints.

Wharf maintenance:

Wharf maintenance continues as required. All wharves and berths are nearing

the end of their usable time and maintenance is purely to extend their usability

for a few more years. Unsafe ladders are gradually being replaced.

A design has been completed for tie-backs for the eastern berths and Port

staff planned for the work to be completed by the end of November.

Unfortunately, the price quoted was exceptionally high and other options are

being considered, so that the berths can be prepared for the tuna season.

HEALTH AND SAFETY:

Health and Safety remains a priority for the Port and, as mentioned earlier,

the new Council system, VAULT, is being used to record and plan all aspects.

One incident was reported in VAULT in relation to a back injury received whilst

port staff were attempting to remove the East cardinal Marker.

CARGO

There has been no movement of cargo within the Port.


Page | 158 of 166

OTHER

Port staff are still awaiting a date for the removal of the cranes. The dredge Kawatiri arrived in Greymouth on 7 November and has commenced work. To date approximately 35,000cu.m of spoil has been removed from the lagoon, according to her calculations. Priority areas for dredging have been identified and when the weather and Bar permit the spoil is dumped out at sea.

FISHING

The local fleet has been making use of the recent calm weather with most vessels active. The Port of Greymouth continues to be subject to a Feasibility Study in conjunction with Westport Harbour on behalf of the Government. The outcome of this will determine an application to the Regional Development Fund. This is being conducted with the full co-operation of Talley’s and Westfleet and other Port users.

VESSELS

The majority of vessels in the Port are in good condition, though there remain a number which are unseaworthy and give rise to concern. The Port team continue to be in contact with these owners, though they have no powers to enforce their repair/removal. Port staff are still awaiting a date to take one of the unseaworthy vessels out of the water for assessment.


Page | 159 of 166

[H] Finance report Note – only list of monthly payments provided as focus has been on finalising 2018 annual accounts.

List of Monthly Payments - (pages 160-164)

(Members’ interested to be declared)


That the list of monthly payments from 1-30 November 2018 be received and noted.



Page | 160 of 166

list of monthly payments

Creditor Payments made under delegated authority between 01 November 2018 - 30 November 2018 Creditor name amount (incl. GST) A Mark Direct Limited 425.50

ABB Limited 28,436.07

ADT Fire Monitoring 233.74

Agfirst Consultants 6,897.96

Airways Corporation New Zealand Limited 5,692.50

Alcohol Regulatory and Licensing Agency 874.00

All Books New Zealand 7,512.52

Alsco Canterbury 52.74

Anisy Funeral Services Ltd 36.80

Aotea Electric Westland Ltd 2,798.80

Aquacare AHC Ltd 3,103.61

Armourguard Security Ltd 709.64

Arthur D Riley & Co Limited 159.85

Assetfinda 23,863.65

Audit New Zealand 23,578.93

Auldhouse Computer Training Limited 3,918.83

Bancorp Treasury Services Ltd 2,300.00

Baroque Music Community & Educational Trust of NZ 2,060.00

Berg Melanie 1,500.00

Berndt Heersink Fitness 200.00

Berry Zana 116.30

Bidfood Limited 254.97

Birchfield Coal Mines Ltd 8,681.21

Blackball District Community Centre Inc 2,700.00

Blair Patricia Maria 12.00

Blanchfield Lana Marie 680.00

Blanchfield's Bakery 208.40

BOC Ltd 114.78

BP Oil New Zealand Limited 3,020.24

Brannigans Consulting Limited 6,249.10

Bridgestone New Zealand Limited 1,223.44

Bright Print 2,547.14

Brookfields Lawyers 3,214.02

BSP Services Limited 148.76

Building Officials' Institute of NZ 941.57

Building Research Assn of NZ Inc. 3,231.07

Buller REAP Inc Society 2,500.00

Cawthron 207.00

Chorus New Zealand Limited 113.85

Chris J Coll Surveying Ltd 4,353.90

Coast Chemdry 1,141.95

Coast FM Limited 241.50

Coast Glass Ltd 182.28

Coast Toyota 716.34

Colectivo Limited 169.51

Computershare 300,000.00

Computershare 349.50

Corcoran French 8,074.55

Corys Electrical Wholesaler 44.67

Crawford Refrigeration Ltd 227.13

Credit Recoveries Limited 643.25

CRL Energy Limited 25,291.05

Croft T Ltd 2,064.50

CYB Construction Limited 5,826.81


Page | 161 of 166

Creditor Payments made under delegated authority between 01 November 2018 - 30 November 2018 Creditor name amount (incl. GST) Dale Nikita Tania 121.40

Datacom Solutions Limited 3,984.20

Datacom South Island Limited 113.85

David Browne Contractors Ltd 12,183.56

Davis Ogilvie & Partners Limited 7,075.59

Department For Courts 180.00

Department of Conservation 862.50

Department Of Internal Affairs 5,314.18

Development West Coast 4,620.33

Development West Coast Amateur Sports Trust 2,000.00

District Environmental Health Services Ltd 8,671.00

Douglas Frederick Malcolm 1,775.40

Dragonfly Catering 500.00

Driver Safety Programmes NZ Limited 678.50

Duggan Dawn 246.49

Eagar for Leisure 191.48

Ealam Allyson 520.00

Electronet Services Ltd 6,337.17

Ellery Erin Leigh 620.00

Elmac Consulting Limited 4,604.30

Emery's Plumbing & Gas Fitting Ltd 1,095.49

Employers Assistance Ltd 57.50

Engineering New Zealand 1,316.06

E-Quip Engineering Ltd 548.97

Eroad Limited 854.45

ESM 2016 Limited 387.28

Ezi-Sweep Industries Ltd 2,541.50

Farmlands Co-operative Society 284.15

Filtration Technology Ltd 31,015.50

Fire Review Solutions Limited 230.00

Flair with Flowers 68.00

Flannagan Rachael Lynne 51.70

Fonterra Brands (Tip Top) Ltd 413.71

Frucor Beverages Limited 460.27

Fuji Xerox NZ Ltd 4,147.01

G & J Cleaners (1996) Ltd 681.95

G H Foster Contracting Limited 17,319.00

Garrod Malcolm John 2,201.66

Genesis Energy Limited 39,673.77

Gibson Richard James 400.00

Global Communications Limited 333.50

Gorman Steven 40.00

Gorrie Rex 41.36

Grey District Council 183.50

Grey United Tennis Club Inc 20,000.00

Greymouth Aero Club Inc 123.63

Greymouth Amateur Swimming Club 2,000.00

Greymouth Athletic Club 1,800.00

Greymouth Evening Star Co Ltd 6,909.54

Greymouth i-Site 2,000.00

Greymouth Motors (2005) Ltd 4,991.60

Greymouth Nurseries 22.98

Greymouth Seaside Holiday Park Ltd 90.00

Greymouth Security 1,750.00

Greymouth Taxi Society Ltd 99.00

Griffen & Smith Ltd 1,114.39


Page | 162 of 166

Creditor Payments made under delegated authority between 01 November 2018 - 30 November 2018 Creditor name amount (incl. GST) Guardian Alarms Ltd 308.78

Hairy Lemon Web Solutions Ltd 126.79

Hambley Elizabeth Agnes 91.25

Hannan & Seddon 3,876.50

Harrington Linda 360.00

Hills Suzanne Denise 20.00

Hirepool Limited 77.63

Hopkinson Kelsall Architects 1,089.17

Hose & Hydraulic Centre 75.56

House of Travel Holdings Ltd 622.00

Hynds Pipe Systems Ltd 31,948.89

Ian Coombes Ltd 1,074.89

Integrated Technology Solutions 57.50

InternetNZ Inc 34.50

Jackson Brogan Brian 440.00

John Paul II Highschool Board of Trustees 700.00

Just Add Lime Limited 4,140.00

Katabatic Creative Limited 944.15

Kingsgate Hotel Greymouth 148.00

Kiwieftpos & Point of Sale 55.78

KiwiRail Holdings Ltd - Network 6,648.44

KK's Cafe Limited 520.00

Lake Brunner Service Centre Ltd 50.83

Land Information New Zealand 100.00

Laser Electrical Greymouth 27,628.61

Les Mills New Zealand Limited 981.48

Liddell GT Contracting 118,303.47

Local Government NZ 208.00

Logic Street Scene 13,618.01

Malloch Murray Edward 24.99

Mawhera Incorporation 1,100.00

MBD Contracting Limited 39,968.00

McLeod Jess 260.00

Mighty Ape Ltd 453.24

Ministry for the Environment 5,720.45

Ministry of Business & Innovation & Employment 3,261.52

Ministry of Business Innovation & Employment 6,494.45

MJ Fitness 400.00

Monk Olivia Jane 660.00

Mudu Nicole 230.00

Nelson Aquatics Limited 3,634.06

New World Supermarket 149.06

New Zealand Building Training & Compliance 27,306.75

New Zealand Office Supplies 339.69

New Zealand Post Ltd 1,833.68

Nutrition Fit 2004 Limited 183.00

NZ Couriers 367.21

NZ Document Exchange Limited 2,101.07

NZ Post (Runanga Agency) 6,539.62

NZ Society of Local Government Managers 1,161.50

NZ Transport Registry Centre RUC's 974.00

NZME Radio Limited - Greymouth 770.50

O'Connor Lynnette Kay Masey 40.00

OCS Ltd 4,020.19

Opus International Consultants Ltd 5,301.51

P M Commlite Limited 120.75


Page | 163 of 166

Creditor Payments made under delegated authority between 01 November 2018 - 30 November 2018 Creditor name amount (incl. GST) Park Lane 882.74

Parkys 120.00

Partridge Joanne Elizabeth 51.70

Paul Smith Earthmoving 2002 Limited 79,717.17

Paymark Limited 32.20

PB Technologies (Christchurch) Limited 500.77

PB Technologies Ltd 619.65

Pelican Corp (NZ) Limited 287.50

Piner Pest Control Ltd 964.10

Pou Mahi a Iwi - Cultural Work Centre Trust 488.75

Process Flow Limited 22,080.00

Promapp Solutions Limited 2,240.20

QA NZ Consulting Limited 7,906.28

Quotable Value Ltd 10,903.36

R & J Tennent Plumbing 370.88

R B Devlin Auto Electrical Ltd 67.85

Ragg Caroline Elizabeth 51.70

Rapahoe Reserve Management Committee 700.00

Reid Jackie 4,217.90

Rentokil Initial Ltd 5,537.41

Reynolds Margaret June 6,090.00

Richardson Kirby Renee 69.70

Roadmarkers New Zealand Limited 12,985.80

Rockgas Ltd 1,169.62

RTL Roadsigns & Traffic Control Eqpt Ltd 2,401.65

Scenicland Laundry Limited 1,160.93

SGS New Zealand Ltd 1,016.60

Signlink Graphics 2017 Limited 3,870.33

Skills Active Aotearoa Ltd 115.00

Smart Environmental Limited 102,766.65

Smartpay Rental Services Limited 273.94

SMX Ltd 226.32

Sodablast Westcoast Ltd 2,046.31

Solarix Networks Limited 4,831.55

Southern QA Ltd 50,064.10

Southorn James Phillip 10,571.51

Spark New Zealand Trading Ltd 4,884.00

St John South Island Region 1,272.00

Stantec New Zealand 2,133.25

Stanton's Plumbing Service Limited 437.57

Stuff Limited 101.17

Tai Poutini Polytech 11,083.78

The Order of St John 498.00

Think Water West Coast 406.70

Thomson Reuters New Zealand Limited 1,910.66

TLC Home Services Ltd 1,870.59

Total Glass Greymouth 26,558.10

Tourism West Coast 1,265.00

Town Centre Development Group 6,956.31

TransLEDer Lighting Limited 400,947.50

Treshna Enterprises Ltd 43.49

Triton Security Services 385.46

Tru-Line Civil Ltd 94,435.74

Trustpower Ltd 105.55

Umbrellar Limited 12.65

Vault IQ NZ Limited 7,521.00


Page | 164 of 166

Creditor Payments made under delegated authority between 01 November 2018 - 30 November 2018 Creditor name amount (incl. GST) Vehicle Testing NZ Ltd 224.42

Virtual Bridge Limited 437.55

Wall Riria 160.00

Walsh Management Services 1,334.95

Ward Property Services 1,492.14

Warehouse Stationery 116.74

Waste Management NZ Limited 1,001.14

Water New Zealand 2,300.00

Watts & Hughes Limited 61,695.29

West Coast Face Painting 65.00

West Coast Historical & Mech Soc 63,900.43

West Coast Theatre Trust 682.50

Westland Lawnmower Service 413.10

Westland Upholstery Ltd 816.50

Westland Workgear 2,417.55

Westpac B/Charges 10,729.31

Westpac Card Services 6,050.23

WestREAP 3,981.30

Westroads Greymouth Ltd 545,918.66

Wheelers Book Club 185.95

Wild Outdoorsman Fishing & Firearms 239.99

Winc New Zealand Limited 2,881.31

Wireless Nation 283.36

Workplace Support 604.85

Wright Brian Richard 41.36

Xylem Water Solutions NZ Limited 41,554.33

Yellow Pages Group 3,818.00

Yipadee Entertainments Trust 460.00

Zelan Limited 3,470.70

Zoggs NZ 1,506.46

2,692,370.63

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 10 December 2018 Page | 165 of 166

[I] In-Committee items

COUNCIL-IN-COMMITTEE Exclusion of the Public The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

RECOMMENDATION:

That Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act:

Item No.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

1. In Committee Ordinary Minutes dated 12 November 2018

Good reason to withhold exists under Section 7

Section 48(1)a

2. Tenders Sub Committee In Committee Minutes dated 25 October 2018


Section 48(1)a

3. Tenders Sub Committee In Committee Minutes dated 8 November 2018


Section 48(1)a

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

Item No.

1-3. Minutes of meeting only 7(2)(b)(ii),7(2)(h),

That pursuant to Standing Orders 2.16.4 the Chief Executive, Managers and Minutes Secretary are permitted to remain at this meeting, after public has been excluded, because their knowledge will be of assistance in relation to the matters to be discussed.

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 10 December 2018 Page | 166 of 166

[J] Council resume in-open meeting

CLOSURE