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Sustainable Urban Freight
A Political Debate & Workshop
CIVITAS MIMOSA - EUROCITIES CIVITAS CATALIST
Draft Programme
Utrecht, the Netherlands 25-29 October 2010 version 140910
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Programme
Tuesday 26 October 2010
“Political session”
Open to all CIVITAS, EUROCITIES members, EC and other invitees
T IME LOCATION: Utrechts Archief, Hamburgerstraat 28, room: Auditorium
POLITICAL DEBATE1
15:00 – 17:00
Political debate with the vice Mayors of Utrecht, Bologna, Funchal, Gdansk and Tallinn,
experts and other interested politicians
(with professional moderation)
SIGNING OF POLICY STATEMENT
17:00 – 18:00
Official signing and hand-over of a Policy Statement on Urban Freight
to the European Commission, followed by a reception
(including press briefing)
18:00 – 19:00 Optional informal technical activity – only for politicians
18:00 – Optional informal cultural activity open to everyone:
“Trajectum Lumen” - see Utrecht in a different light!
“Official Dinner”
Open to all CIVITAS, EUROCITIES members, EC and other invitees
T I ME LOCATION: Academiegebouw, Domplein 29, Room: Maskeradezaal
2 0 : 0 0 Official Dinner
1 See Annex I for details
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Wednesday 27 October 2010
“Workshop on Sustainable Urban Freight Transport”
Open to CIVITAS, EUROCITIES members, EC and other invitees
T IME LOCATION: Mammoni, Mariaplaats 14
TECHNICAL & PROMOTION WORKSHOP – 1ST
PART2
08:45 – 09:15 Coffee and tea
09:15 – 09:25 Introduction and welcome by the Vice Mayor of Utrecht
09:25 – 09:40 Key Note Speech by the Dutch Ambassador for City Distribution
Mr. Eric Janse de Jonge
0 9 : 4 0 – 1 1 : 2 5
Discussions in “Q&A” format. Questions by the cities. Answers by invited experts
The five CIVITAS MIMOSA cities Bologna, Funchal, Gdansk, Tallinn and Utrecht will each give a short
presentation on urban freight issues in their cities. Themes are freight transport routing and
involvement of private stakeholders. A panel of experts will respond to these presentations.
Experts:
Babiche van de Loo, Transport & Logistics Netherlands. TLN is the largest Dutch advocate in its
field, with over 6000 members;
Håkan Perslow, CIVITAS CATALIST Freight Coordinator, Göteborg, Sweden;
Peter Colon, Buck Consultants, The Netherlands
(name tbc), NEA Transport research and training is an independent, international institute in the
field of transport, traffic, infrastructure and logistics (tbc);
Laetitia Dablanc, French National Institute for Transport Research and Safety (INRETS),
participated in BESTUFS II 1 and SUGAR (tbc)
11:25 – 11:45 Coffee Break
TECHNICAL& PROMOTION WORKSHOP – 2ND
PART
During three parallel creative sessions, more in-depth knowledge will be obtained and shared on
three specific aspects of urban freight distribution. Each session will be introduced by a few short
presentations. Based on questions raised in these presentations, a discussion will be held.
11:45 – 12:30
Parallel Workshop 1: Construction logistics
Speakers:
Frans Solleveld, City of Amsterdam;
Stuttgard / Deutsche Bahn (tbc);
Transport for London (tbc);
Moderator: tbc
11:45 – 12:30
Parallel Workshop 2: Urban goods consolidation concepts at the fringe of the city
Speakers:
Newcastle, UK (tbc);
Dutch Chamber of Commerce Utrecht;
2 See Annex II for details
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T IME LOCATION: Mammoni, Mariaplaats 14
tbc
Moderator: tbc
11:45 – 12:30
Parallel Workshop 3: Goods flow to consumers
Speakers:
Kevin Ratnasingam, West London freight quality partnership, Borough of Hounslow, London,
United Kingdom;
City of Riga, Latvia (tbc);
NEA Transport research and training (tbc).
Moderator: tbc
12:30 – 13:30 Lunch
TECHNICAL& PROMOTION WORKSHOP – 3RD
PART
13:30 – 14:30 Continuation of Parallel Workshop 1: Construction logistics
13:30 – 14:30 Continuation of Parallel Workshop 2: Urban goods consolidation concepts
13:30 – 14:30 Continuation of Parallel Workshop 3: Goods flow to consumers
14:30 – 15:00 Summary of discussions and conclusions from the workshops (including coffee, tea & refreshments)
15:00 – 15:20 Interested in funding opportunities for Urban Freight and other Sustainable Mobility Policies?
Presentation of the Activity Fund of CIVITAS CATALIST
SITE VISITS
15:20 – 17:20 Parallel Site Visit 1: Emission-free goods transport with prize-winning Cargohopper
and Beer Boat (on foot)
15:20 – 18:00 Parallel Site Visit 2: Innovative central Distribution Centre of HEMA department
store chain (by bus)
Informal Dinner
Open to CIVITAS, EUROCITIES members, EC
T I ME LOCATION: Restaurant Aal, Oudegracht aan de Werf 159
19 :30 Informal Dinner
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Annex I Political debate
CIVITAS MIMOSA and EUROCITIES invite you to participate in a thought provoking and insightful debate on urban freight transport issues.
The configuration of the event calls for the discussion of three motions, with participants splitting up in three groups. One group defends the motion, one group
opposes it and the last group asks questions and reflects on to the proposed motion. This last group will consist of politicians.
Participants do not take position based upon their own opinion, as the positions are imposed. Participants’ knowledge and expertise on the subject is stimulated as
they are asked to put forward their arguments. This method is expected to bring the debate to a higher level and allows all participants to be at the heart of the
discussion. The aim is to discuss important issues in the field of freight & distribution in Europe.
Politicians (the last group) get the opportunity to assess the issues arising, ask questions, and, at the end of each motion, present their viewpoint. This way opinions
and argumentations can be reviewed and put into an European perspective.
After the official debate, participants jointly discuss the statements arisen on the theme of the day.
After the end of the event, the politicians of CIVITAS MIMOSA (and possibly their political colleagues from EUROCITIES), sign their political statement on
sustainable urban freight transport, which will be later relayed to a representative of the European Commission.
Key Note Speech - Dutch Ambassador for City Distribution
Eric Janse de Jonge is the Dutch Ambassador for Urban freight distribution. He has been appointed by the Minister of Transport to improve the awareness of urban
freight distribution at local and regional governments and stimulate consultation between businesses and governments. The ambassador gives independent advices,
based on the needs of all users of city centres: inhabitants, shoppers, retailers, shippers, transporters and the municipality. At the moment the Ambassador is
working on a National Framework for urban distribution.
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Annex II Workshop CIVITAS MIMOSA, CIVITAS CATALIST and EUROCITIES invite you to share practices and thoughts on:
1: Construction logistics
Freight transport related to construction works can account for more than half of all freight traffic in cities. But construction logistics, including traffic caused by the
construction work, often gets no specific attention in transport planning. Next to this, other measures are needed than for normal distribution traffic. Construction
companies often see logistics as a problem they solve ad hoc at the construction site. Only in very big construction projects is it common to make some kind of
logistics plan. However in smaller construction projects logistical inefficiencies can cause a lot of inconvenience. They can also add substantial cost to the builder
due to unnecessary transportation and inefficient construction processes. Specific attention to construction logistics in cit ies should therefore turn out positive for all
parties.
How can cities give construction logistics a place in their policies and what can cities do to stimulate efficient construction logistics?
2: Urban goods consolidation concepts at the fringe of the city
Shipping and transport companies already bundle their own goods flows as efficiently as possible within the constraints set by the cities, such as time windows and
vehicle restrictions. However, this does not always lead to an optimal freight transport situation in cities, where minimization of freight traffic can be reached by
bundling at a neighbourhood level. Furthermore, freight vehicles that are best suited for the highways are of a different type than those desired within the city centre.
Therefore, cities often aim at implementing freight distribution concepts based on transhipment at the fringes of the city. However it is often difficult to create a sound
business case, without disturbing the transport market. It is also difficult to get all stakeholders - shippers, transporters and especially retailers - involved.
How can we get closer to the optimal situation for cities, taking into account the needs of all stakeholders? What are the success and failure factors and how can
cities stimulate businesses to implement these concepts themselves?
3: Goods flow to consumers
Freight transport does not end with distribution of goods to shops: the goods also have to go to the consumers. This part of the transport chain is becoming of
increasing importance in freight transport policy. First of all, the need to transport their purchases is one of the reasons for consumers to use the car to go to city
centres and shopping malls. If cities want to reduce car traffic related to shopping, solutions for the transport of these purchases have to be found. Also, e-commerce
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(shopping on the internet) is growing rapidly. This leads to an increase in freight transport directly to the consumer. If not organized well, this can lead to many more
freight vehicles in residential areas. Several solutions have been created already, like pick-up points, but often they are not known by the general public or the offer
is not suited to the consumers' needs.
What can be done to improve the organization of good flows to consumers and what role can cities play?
Site Visits
Site Visit 1: Emission-free goods transport with prize-winning Cargohopper and Beer Boat (on foot)
In Utrecht, both private companies and the municipality have implemented innovative freight transport concepts, making best use of the opportunities and limitations
of a medieval inner city. The municipality has run electric powered boat services since 2010, to transport beverages, fresh, cooled and frozen goods to bars and
restaurants along the canals. These are called Beer Boats. In road transport, the municipality encourages companies to innovate, by implementing stimulating
regulations such as exemption from time windows. One of the resulting innovations is Cargohopper: an urban distribution centre making use of narrow road trains to
transport goods to shops. The Cargohopper runs on electricity generated by solar panels located on the roofs of the vehicles. Both Beer Boat and Cargohopper will
be visited during this site visit.
Site Visit 2: Innovative HEMA Distribution Centre (by bus)
HEMA is a chain of 500 department stores throughout north-western Europe (mainly The Netherlands and Belgium). All stores are supplied from the impressive,
recently renewed central distribution centre in Utrecht. This centre recently won the Dutch Logistics Award. The distribution centre consists of high-rise buildings (31
meters) that contain fully automated order picking systems for fashion and hardware. More than 300 million articles per year are being handled here, on an area the
size of over 100 football pitches. During the site visit, the distribution centre will be shown. HEMA will also present its vision on the future of urban goods distribution.
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Annex III Venues, Dinners & Hotels
Hotels Address On city map
Telephone website Single room incl. breakfast
Double room incl. breakfast
Apollo Hotel Utrecht City Centre ****
Vredenburg 14 C1 T 0031 30 233 12 32 www.apollohotelsresorts.com
€96,- (Special price until 1 October 2010)
€113,- (Special price until 1 October 2010)
Court Hotel **** Korte Nieuwstraat 14 D2/E2 T 0031 30 233 00 33 www.courthotel.nl 130 150
NH Centre Utrecht Hotel *** Janskerkhof 10 D1 T 0031 30 231 31 69 www.nh-hotels.com 105 150
Hotel De Admiraal ** Admiraal van Gentstraat 11
Not on map
T 0031 30 275 85 00 www.hoteldeadmiraal.nl 90 110
Hotel Oorsprongpark ** F.C. Dondersstraat 12 Not on map
T 0031 30 271 63 03 www.oorsprongpark.nl 95 115
Meeting venues
City hall Korte minrebroederstraat 2
D2 T 0031 30 286 10 00 www.utrecht.nl
Utrecht archives Hamburgerstraat 28 E2 T 0031 30 286 66 11 www.hetutrechtsarchief.nl
University museum Lange Nieuwstraat 106 E3 T 0031 30 253 80 08 www.uu.nl/NL/universiteitsmuseum
DMO Kaatstraat 1 C1 T 0031 30 286 00 00 www.utrecht.nl/dmo
Mammoni Mariaplaats 14 D2 T 0031 30 214 55 52 www.mammoni.nl
Court hotel Korte Nieuwstraat 14 E2 T 0031 30 233 00 33 www.courthotel.nl
Academie gebouw Domplein 29 D2 T 0031 30 253 82 52 www.uu.nl
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Restaurants
Restaurant Broers Janskerkhof 9 D1 T 0031 30 234 34 06 www.stadscafe-broers.nl
Restaurant De Ommekeer Voorstraat 14 D1 T 0031 30 240 00 90 www.ommekeer.info/index.php
Restaurant Aal Oudegracht aan de werf 159
D1/D2 T 0031 30 233 48 26 www.aalrestaurant.nl
Restaurant Court Korte Nieuwstraat E2 T 0031 30 233 00 30 www.de-rechtbank.nl
Restaurant Le Bibelot Oude gracht 118 D2 T 0031 30 231 33 53 www.lebibelot.nl
Note: to receive the special price at the Apollo Hotel, please make a reservation of your room(s) before 1 October 2010 and mention the name CIVITAS or EUROCITIES. For a reservation after 1 October, standard prices will be charged.
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