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Where is Davenport, Iowa?
QUICK FACTS
Population of 100,000+ on the shore of the Mississippi River
Largest city within the Quad Cities, a metro region of almost 400,000 people
Part of HUD Region VII 5th largest of 14
entitlements
Preparing for Field Office “visit” a.k.a. HUD is coming, HUD is
coming
Could begin with a phone call
Follow-up with a letter
Verify programs/areas/functions to be reviewed.
Determine if any tours/site visits
Logistics – most important
Dedicated work space
Names, numbers, and program area of staff
Parking options
List of restaurants
Pre-visit work
Determine which exhibits HUD will use Web address
http://www.hud.gov/offices/cpd/library/monitoring/handbook.cfm
File for each exhibit - complete the checklist - include copy of support documentation
Check program files for completeness and order
Entrance Conference
Assure appropriate staff present
Provide staff list – and office location
Access to copier – per your city protocol
Housekeeping items
During the visit
Be a good “host”
Be available
Consider lunching
At the end of the day, stop and say good-bye
During the visit con’t.
Why keep communicating ?
address issues as they ariseprovide clarification/explanation avert findingsidentify mutually acceptable solutions
Closing Conference
It “aint” over until it’s over
Again, assure appropriate staff is present
HUD reviews what they did, what they found or didn’t find…
No surprises, HUD will again identify any findings or concerns
Clarify with HUD rep what is needed to address/close any issues