AB 86: Adult Education Consortia Planning 2013-2015

3-21-14Webinar Series

http://ab86.cccco.edu

Tools for Collaboration: Google Drive, Google Sites, DropBox, CCCConfer, and Doodle

Kristy Fairfax, Sr. Communications ConsultantFCM, Inc.

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Special thanks to many collaborators from both systems.

Tools for Collaboration

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Please note that the work group, cabinet, CCCCO, and CDE are not endorsing or requiring the use of any of these tools. These are being presented to show consortia some low-cost or free tools publically available for use in case a consortium would like to

make use of these tools. There are other tools that are available that are not being presented today.

Google Drive

Google Drive allows users to save documents, spreadsheets, PowerPoints, pictures, videos and other media to the cloud. • Free to users up to a large amount of space• Allows for use of Google Docs, Google Sheets, and Google

Forms• Real time collaboration on documents and spreadsheets• Centralized location for all stakeholders• Security options to provide access to specific users• Helpful desktop app available so that your DropBox appears

as a folder on your computer.

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Getting Started with Google Drive

You can use your existing Google account (Gmail) if you have one or create a new Google account using your work email address. Here’s how:CLICK here to set up a Google Account http://www.youtube.com/watch?v=0Sv9ocaRXB8Google offers excellent instructions for using Google Drive. Learn more:Click here to access Google’s instructions http://www.google.com/drive/using-drive /How to Tutorial:Click here for a Tutorial https://www.youtube.com/watch?v=M0ZvYRU1Y5Y

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Google Docs, Sheets, Forms, and SitesDocs• This is Google’s word processing program• Allows real time collaboration, provides access to previous versions• Can be converted to/from a Microsoft Word Document• Can be shared by granting access to other Google Drive users or

using a web link• Learn More:

http://www.google.com/drive/apps.html?usp=ad_search&gclid=CLSSoeu5ob0CFSwdOgodRCoAcQ

• How-To Tutorial:https://www.youtube.com/watch?v=tzftoXrNn0Q

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Google Docs, Sheets, and Forms

Sheets• This is Google’s spread sheet program• Allows real time collaboration, provides access to previous

versions• Can be converted to/from a Microsoft Excel work books• Can be shared by granting access to other Google Drive users

or using a web link• Learn More by Clicking Here http://

www.google.com/drive/apps.html?usp=ad_search&gclid=CLSSoeu5ob0CFSwdOgodRCoAcQ

• Click Here for a Tutorial https://www.youtube.com/watch?v=CwyM2np54oU

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Google Docs, Sheets, and Forms

Forms• This is a tool you can use to conduct surveys,

collect information, or plan events• The forms can be sent using web links or can

be embedded on a website• The data is collected into a Google Sheet• Learn More: https

://support.google.com/drive/answer/87809?hl=en

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Google Sites

This is an easy to use, free website development tool provided by Google• There are many easy to use templates and gadgets that

can help you build out a simple, effective website• Google provides excellent step-by-step instructions on

how to use this tool• Learn More by Clicking Here http://

www.google.com/sites/overview.html• Click here for a How-To Tutorial https

://www.youtube.com/watch?v=iVrZWPql8UU

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DropBox

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DropBox is an easy-to-use cloud storage tool that can be use to save documents and for collaboration• Provides a certain amount of free storage, after you

exceed your limit, there is a small charge for additional space

• Allows for version control• Helpful desktop app available so that your DropBox

appears as a folder on your computer.• Learn More by clicking here https

://www.dropbox.com/tour/0

Doodle

• Doodle is a scheduling tool that allows you to provide meeting time options and poll a group of people to see when everyone is available

• Free and easy to use:Click Here for a Link to www.doodle.com

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CCC Confer

This is a remote-collaboration tool available to all community colleges (we are currently using it).

• Provides access to phone conferencing, web-conferencing, webinars, and web classes

• Allows recording of webinars and web-conferences, real-time chat and polling tools

• Please ask the community college in your consortium how your region can use this tool

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Questions?

• Email the work group at ab86@cccco.edu

• Visit the AB 86 website at http://ab86.cccco.edu

• Share the good work that you are doing by being a webinar presenter –Contact the Work Group at ab86@cccco.edu. 3/7/2014