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Academic Aid System Academic Aid System

-Academic early warning & After-school Consulting-

National Kaohsiung First University National Kaohsiung First University of Science and Technologyof Science and Technology

Learning & Service Section, Office of Academic Affairs

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Academic Early warning After-school Consulting

OutlineOutline

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Academic Early warning

Learning & Service Section , Office of Academic Affairs

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Academic Early Warning: OriginAcademic Early Warning: Origin

Aims To motivate student’s study To provide low-achievement students with timely

counseling To build up better learning environment in school

Low-achievement students Undergraduate students with bad habits which

may influence their learning outcome.• Frequent absence, learning inertia, and

avoidance from learning activities, etc.

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Investigation of poor academic achievement is overall planned by Office of Academic Affairs (OAA), implemented by each college, department and learning center in cooperation with instructors in counseling.

Be operated once per semester and completed within two weeks after midterm.

Be 100% completed, even though students of the subject are with no need.

After compiling the list of substandard students, OAA will inform every college of departments to register these students as main consulting target .

Each unit has to set up specific measures of consulting and track student’s improvement.

Academic Early warning:Academic Early warning: MethodMethod

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Midterm early warning system is developed and serves as a convenient way for instructors to upload warning information of undergraduate students online.

If undergraduate student fails more than 50% credits two times, he/she should be dropped out.

Midterm early warning is carried out, and also timely consulting for substandard students

In 3rd Academic Affair Meeting, Academic early warning is set up based on ‘main guideline on execution of student’s academic early warning’

In 2nd Academic Affair Meeting, it’s agreed that even there’s no need to upload students early warning data, still professor should register it.

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1999Spring

2002

2001

2003Fall

Academic Early warning:Academic Early warning: ChronologyChronology

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Procedure of Midterm Academic early warning

Professors register the early warning data of undergraduate students online

Through e-mail of early warning system, the warned students and their teachers receive the early warning results

Parents of student with record of failing more than ½ credits are informed through text message

After teacher and director of department signing the lists of students’ academic early warning, they are sent to their parents for mutual care

Academic Early Warning :Academic Early Warning : ProcedureProcedure (1/2) (1/2)

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Instructors' Early

Warning Informing

Early Warning

Care Counseling

Advisor Counseling:Advisor-Advisee Interaction System

Departmental Counseling:Counseling Webpages

Professor counseling: Office Hours

After-school Counseling:Courses for After-school Counseling

Academic Consult:Counseling for Basic Courses

Counseling for student offailing over 50% credits:

Study Groups

Students can check the online Early Warning System anytime to understand their learning outcome for each subject after instructors enter early warning data within two weeks after midterm.

Warn through

text message

Parents of students

failing over 50% credits

Inform individual

viae-mail

Advisors & students

The list of early

warning result

Colleges, department

s, & teachers

Academic Early Warning:Academic Early Warning: Procedure (2/2)Procedure (2/2)

Academic Early warning: ResultsAcademic Early warning: Results

With teachers’ active cooperation on helping students understanding their own learning progress, it’s possible to timely adjust learning schedule

Online early warning system allows both teacher and student to check learning status

Professors' full cooperation with early warning

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2011 Fall 2010 Fall

Rate of 50%credits failing student

1.83%,95 students

2.23%,110 students

Drop-out rate 0.19%,10 students

0.26%,13 students

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After-school Consulting

Learning & Service Section, Office of Academic Affairs

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After-school Counseling: OriginAfter-school Counseling: Origin Aims:

To assist students in learningTo enhance study and discussion

environment through the power of peer learning

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Class: After-school consulting

OAA, Professor, and TA OAA, and consultative tutors

OAA, and Teacher

Individual: Learning consulting

Peer: Study Group

Course by student’s need

Freshmen’s basic course

counsel

Students failing50% credits

Students are selected to take the role in tutoring basic courses, professional courses, and English courses

Learning & Discussion space offers calculus, physics, statistics, economics, accounting, and English consultation

50% credits failing students are aided, and excellent students forms study groups for better grades

Target

Measure

RelatedUnits

After-school Consulting: MethodAfter-school Consulting: Method

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After-School Consulting: After-School Consulting: Students of failing 50% creditsStudents of failing 50% credits

To enhance the efficacy of study resource, and help students of failing 50% credits, and of multi-project, teachers are recommended to give advice to students and record their response so as to know more about their learning

Through tutors, students failing over 50% credits are aided, and excellent students are recommended to form study groups in order to enhance grades

OAA OSA Dept. OAA

Check list ofstudents

Check list ofstudents andtheir instructors

Student’s response

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Study GroupThrough the power of peer learning, low-achievement students

are assisted to improve their performance in the study group, and enhance their study and discussion environment.

Award Requirement:1.Grades above 82 points2.Semester grade better more than 5 points than the previous semester3.No failing 50% credits

After-School Consulting: After-School Consulting: study Groupstudy Group

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Stydy Discussion Room

After-school consulting:After-school consulting: Individual consultIndividual consult

Our school established student’s LDS on May 14, 2009 by making it a free and comfortable environment to study.

With free consult, open learning space, internet, and relaxing fun area, it facilitates students with learning, discussion, and interaction.

Learning and Discussion Space offers one-by-one course consult and space for discussion

http://www.learning.nkfust.edu.tw/learnspace/

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Help students with their learning in peers to enhance the learning efficiency

Aim

After-schoolAfter-school consultingconsulting: : ClassClass tutoring 1/2tutoring 1/2

Implementation

Undergraduate mandatory and basic curricula are prioritized on after-school consulting list

At most 2 assistants for each class tutoring. At least 8 weeks of tutoring per semester

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Excellent student precursors are selected by instructors to serve as after-school class tutoring of departments to help students academically.

Open courses, such as basic course, and experiments, that match students needs

At least 120 courses are opened every school year after promoting after-school consulting program

After-school consulting: After-school consulting: Class tutoring 2/2Class tutoring 2/2

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To enhance the teaching quality and to implement TA system, this school builds up the ‘Guidance for TA Implementation’, and administers TA workshop as well as assessment

Since 2008, we have investigated into numbers of TAs, work type, cultivation, and assessment, and construct a elimination and reward system based on survey, sort, workshop, cultivation, assessment

Teaching Assistant: OriginTeaching Assistant: Origin

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Teaching Assistant, aka TA, is either undergraduate or graduate school students, who works as and assistant relating to teaching aid and student learning.

Counselor on learning Bridge between teachers and students Role model for students Friend for students

Definition

What’s Teaching Assistant?What’s Teaching Assistant?

Realm In Charge

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TAs is served by graduate students or outstanding seniors, and classified into three categories:I. TA for assisting instructor’s teaching ‧Help the instructor prepare teaching materials

‧Assist in the class or any other teaching activitiesII. TA for practicum ‧ Lead experiment, calculus, factory internship III. TA for after-school counseling ‧Lead remedial teaching, after-school teaching

Classification

Teaching Assistant-Classification

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Preparation before classHelp teacher collect and sort out education related data,

course preparation, and upload course material In-class assistance

Support teacher use teaching facilities and monitor examinations

After-class assistanceHelp correct homework, and contact students to stay in

touch Extracurricular assistance

Assist student with study, data collection, answering question, and leading extracurricular discussion

Reporting resultsReport group activities, and analyze and discuss with

professor about students’ performance

Assist teacher on academic administration

Teaching Assistant: Work-1Teaching Assistant: Work-1

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Professor can inquire TAs to arrange specific time for student’s consulting Attend class with students, observe their need and keep a note on class

interaction Construct file on consulting topic for instructor’s reference on that class Once deeper questions are proposed, TA should tell the professor of that

class so that it can be answer in class. Provide project instruction to groups. Provide instant feedback and suggestion Lead extracurricular discussion

Student academic consulting

Teaching Assistant: Work-2Teaching Assistant: Work-2

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Participation in TA workshop by OAA is required to be qualified as TA. The workshop will be held once every school year; if not participated, it’s necessary to amend by taking 2 cultivation meeting. Without attending any of these activities, it’s considered as giving up the right to apply for scholarship

Participating in at least 1 seminar or teaching related workshop by offices or departments is required

Teaching assistants need to have a meeting with specific instructors, taking face-to-face training

Teaching Assistant: TrainingTeaching Assistant: Training

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Through program of rewarding excellent

TA, ten TAs are selected each semester

and awarded with NTD 2,000 and one

minor merit.

TA symposium is held to pass down

excellent TA’s experience to other TAs

Teaching Assistant: RewardsTeaching Assistant: Rewards

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Certification Cultivation Assessment

Attending TA workshops, receiving TA brochure, and getting qualified

Two training activities is required if not attending TA workshops.

OAA certifies learning service hours.

Activity Info: 學習網

Assessed by specific professors. No longer hired once graded as poor or very poor.

Rewarding excellent TA

Selecting Excellent TA

Attending at least 2 workshops that semester Final academic surveyfrom student with 70% hand-in rate and with 80% satisfaction No early warning recordduring that semester. Assessed as excellent based on professor’sassessment tabulation

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Teaching Assistant- Implementation Process

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Thank you for Thank you for your attentionyour attention

Office of Academic Affairs