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Accountability Cleanup or - How I Learned to Improve My SPS Without Really Trying February 1-2, 2005. Contact Information. Bob Kaufman, [email protected] 225 342-1873 all topics Kelvin Lacroix, [email protected] 225 342-1872 Iowa Tests - PowerPoint PPT Presentation
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Accountability Cleanup- or -
How I Learned to Improve My SPS Without Really Trying
February 1-2, 2005
Contact Information Bob Kaufman, [email protected]
•225 342-1873 all topics Kelvin Lacroix, [email protected]
•225 342-1872 Iowa Tests Brett Poirrier, [email protected]
•225 342-4270 LEAP 21 & GEE 21Fax # 225 342-1912P.O. Box 94064 (FedEx & UPS to Suite G224)Baton Rouge, LA 70804
PreCode ReportsCreated to give you advance notice of the students who are precoded for the various assessments. These reports are an opportunity to identify students who need to be excused from a test, moved to another test or have a hand-gridded form prepared. The reports can also be used for Routing School students and PreGED/Skills students to determine the school where their results should be sent back to for accountability.
Sample Precode Report
01/26/2005 9:05:11 ROSTER LIST OF STUDENTS PREGRIDDED FOR THE SPRING 2005 LEAP/GEE TESTS PAGE: 1 LEA: 999 Lagniappe Parish SCHOOL: 999001 Lagniappe K-12 School F/R SPEC NAME SSN BIRTH DATE SEX RACE LNCH EDUC LEP OPTN 504 NOTES ---- --- ---------- --- ---- ---- ---- --- ---- --- ----- GRADE: 04 ANDERSON, MARYBETH 999999999 09/30/1991 F 5 _ ____________________________________ ANDERSON, SETH 888888888 09/30/1991 M 5 _ ____________________________________ BALLARD, BRITTANY 777777777 05/12/1990 F 5 _ ____________________________________ BEESON, GARRETT 666666666 05/22/1992 M 5 _ ____________________________________ CARRIER, ROBERT 555555555 01/01/1992 M 5 2 _ ____________________________________ CLOUD, MASON 444444444 02/06/1992 M 5 _ ____________________________________ TOTAL COUNT FOR GRADE 04 6 NOTE: Codes on this report can be found in SIS Users’ Guide
Coding on Answer Documents
The information your schools provide on the answer documents can have significant affects on their SPS and AYP. Especially important is the coding of accountability data, both accountability codes and routing codes (for students at alternative schools). It is also important to properly code student data (id, name, DOB and gender) when hand gridding an answer document. These data are used in matching the student’s test to SIS enrollment and web History.
Coding Blocks LEAP 21 & GEE 21
Principal must code.
for ELA/Math
V. ACCOUNTABILITY DATA
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Coding Blocks (con’d)LEAP 21 & GEE 21
Coding Blocks (con’d)ITBS & ITED
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ACCOUNTABILITY DATA
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Coding Blocks (con’d)ITED only
ENROLLED
GRADE
Student is:
Grade 9
Grade 8
(Option 2)
Options
(PreGED/Skills)
Teacher must code.
F
Coding Blocks (con’d)LA Alternate Assessment
J. ACCOUNTABILITY DATA
Principal must code. SITE CODEM.
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Accountability CodesCoding Accountability Data
ACCOUNTABILITY DATA CODES: Codes for Students Who Are Not Enrolled (Have Exited) before or during Testing If the student exits (withdraws) from school before or during testing, code one of the following SIS Exit Reason Codes (01–03, 05, 07–16, 19, 21–28, and 97) in the first two columns of Block V (LEAP 21/GEE 21) or Block H (ITBS/ITED), or Block J (LAA), starting at the left:
LE
AP
21
GE
E 2
1
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a L
AA
Accountability Codes and Descriptions
NC
LB
E
ligib
le
01 – Expelled (out of school) * N 02 – Dropped Out * N
03 – Illness: Student intends to return to school (long-term illness; student withdraws from school). Use Code 03 if the student has been exited from school due to extended illness and plans to return. This illness is NOT a short-term illness that requires a doctor’s letter. *
N
05 – GED Only * N 07 – Death (of student) * N 08 – Transferred to another public, charter or laboratory school within district * N 09 – Transferred to another public, charter or laboratory school within Louisiana, but
outside your district * N 10 – Transferred out of state or country * N 11 – Transferred to Adult Education * N 12 – Transferred to correctional institution * N 13 – Transferred to Vocational Technical School * N 14 – Transferred to nonpublic school * N 15 – Reassignment to another grade (changed grade of student). Use Code 15 if the
school changed the grade of the student in SIS. * N 16 – Transferred to home study/in-home private schooling * N 19 – Exit from Non-mandatory Program * N 21 – Transferred to State School * N 22 – Options Program Completer: GED & Industry Based Certificate * N 23 – Options Program Completer: GED & Locally Designed Skills Certificate * N 24 – Options Program Completer: Industry Based Certification * N 25 – Options Program Completer: Local Skills Certificate Only * N 26 – Options Program Completer: Certificate of Completion * N 27 – Exit under SBESE Academic School Choice Policy * N 28 – Exit under SBESE Unsafe School Choice Policy * N 97 – Unknown * N
* To use these codes, the student must be exited from the DOE Student Information System (SIS) with the same exit code.
Accountability Codes
Codes for Students Who Are Enrolled (Have Not Exited) but Do Not Complete Testing on the Precoded Answer Document If the student is enrolled during testing but did not complete testing for one of the following reasons, the principal must use one of the following codes (80–96 and 98):
LE
AP
21 G
EE
21
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A
Accountability Codes and Descriptions
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ligib
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80 – the student does not take all of the subtests due to short-term illness or the student is absent for the entire testing cycle due to illness.**
N
81 – the student is LEP and has completed less than one full academic year in an English-speaking school. All LEP students must participate in testing. Y
82 – the student receives LEAP 21, GEE 21 or The Iowa Tests precoded answer document(s) but the IEP indicates that he or she meets the eligibility requirements and participates in LAA.
N
83 – a special education student receives precode materials for GEE 21 and meets the provisional eligibility requirements for Certificate of Achievement. N
84 – the student receives LEAP 21 or GEE 21 precoded label(s) but is an Options (PreGED/Skills) Program student and must take ITED instead. N
85 – (ITBS only) the student took all available subtests of the braille format. Y 86 – the student’s answer folder is not scannable, and a second answer folder was used
instead. Use code 86 on the damaged answer folder. N
87 – the student receives precode materials for a GEE 21 test that they do not take according to GEE 21 Administrative Rules for Transfer Students. N
88 – the student’s family member(s) dies. N 89 – the student is in protective custody. Y 90 – the student completed the entire indicated test on another answer document. N 91 – the student used a hand-coded answer document instead of precoded document.
Use code 91 on the unused precoded answer document(s) that was (were) found. N
92 – the student is in the old GEE program, not GEE 21. N
93 – the student is an Option 2 8th grader and a label was applied to a Science/ Social Studies answer document in error. Option 2 students take only English Language Arts or Mathematics and this code also accounts for the one of these previously passed.
N
94 – the student receives a precoded LAA Response Document but is tested with LEAP 21, GEE 21 or The Iowa Tests. N
95 – a high school student receives a precoded LAA Response Document and is not in the 9th, 10th or 11th grade and not in the Options (PreGED/Skills) Program. N
96 – the student receives precode label(s) for test(s) which they have met requirements. N 98 – precoded materials are received for a student who was misclassified during the
precode process, but the student does not need the precoded materials. N
99 – precoded materials are received for a student who was administered this test during the February Seniors Only Retest of GEE 21 N
Accountability CodesCoding Accountability Data ** Documentation Requirements for Use of an Accountability Code:
Code 01 (Expulsion): Due process documentation supporting expulsion. Code 02 (Dropout): Withdrawal form1 signed and dated by an authorized representative of the school district. Code 03 (Long-term illness): Withdrawal form1 and letter from the doctor stating the student's first date of absence written on the doctor office's letterhead stationery and has the doctor's original signature. Code 05 (GED): Withdrawal form1 signed and dated by an authorized representative of the school district. Code 07 (Student Death): Copy of the Death Certificate, obituary, or similar form Codes 08, 09, 10, 11, 13, 14, 16, 18, and 21 (Transfers): Withdrawal form1, request for records, or similar form completed at the time the student quits attending school in the district, and signed and dated by the parent/guardian or adult student (both signatures are not required) and an authorized representative of the school district. Code 12 (Transfer): Written documentation from the facility in which the student is incarcerated, or a court order assigning the student to a correctional institution. A signed statement from the parent providing the name and location of the facility in which the student is incarcerated is also acceptable documentation. Other acceptable documentation is written documentation of an oral statement by the parent/guardian providing the name and location of the facility in which the student is incarcerated, signed and dated by an authorized representative of the district. Code 15 (Reassigned grade): Document indicating the reason for the grade change Codes 22, 23, 24, 25, and 26 (Certificates of Completion): Copy of Certificate Codes 27 and 28 (School Choice): Request for records from attending school or copy of parental/guardian letter stating the acceptance of the choice option. Code 80: The student will not receive a score of zero for the School Performance Score as long as he/she submits a letter from his or her doctor that: is written on the doctor’s office letterhead stationery and has the doctor’s original signature, and has the student’s dates of absence noted as being inclusive of all testing and makeup dates. The School Coordinator must collect the doctor’s original letter from students who were absent and provide these to the District Coordinator, who will maintain these letters on file for one year. Code 88: Copy of the Death Certificate, obituary, or similar form Code 89: Written documentation from the law enforcement agency that has jurisdiction over the student’s custody or a court order to this affect. 1 The withdrawal form should indicate either where the family is moving, the name of the school the student will be attending, or that the student will be home schooled. An original signature is not required on withdrawal forms received in the district by fax. Withdrawal forms received by e-mail do not need to be signed by the parent/guardian or adult student.
Accountability CodesCoding Accountability Data Additional Notes:
LEAP 21/GEE 21 only: If a test booklet and/or precoded answer document is torn, soiled or not able
to be scanned for some reason, the test administrator will contact the School Test Coordinator, who will notify the District Test Coordinator. The District Test Coordinator will affix a blue “Unscorable Document Label” to the answer document. The DTC will keep on file for one year documentation about why the answer document was not scannable.
All students in accountability option schools must be coded to their home-based school using the school site code. For accountability purposes, a home-based school is defined as the school where the student would have been enrolled if he/she had never enrolled in the accountability option school. The NCLB Eligible column to the right of each Accountability Code Description indicates if a student’s unused answer document with that accountability code provided by the principal will be considered an eligible student in the NCLB Participation pool for the school. A “Y” indicates the student is a part of the pool and an “N” indicates the student is not in the pool. The effect of the “Y” is the student will be considered a non-participant for NCLB purposes. The “N” means there is no effect whatsoever for NCLB purposes.
If any other unusual situations arise, the District Test Coordinator should contact the LDE for
additional assistance.
Accountability CleanupThere are three cleanup reports that each school might need to work. Like last year, all cleanup will be done through web-based applications. The Impending Zero Report, the Invalid State Id/DOB Report and the Routing reports are pretty much the same as they were last year. The web application will have some changes, but the content and purpose of the reports remain the same.
Accountability CleanupThe Impending Zero Report
This report contains the names of students for which the precode document was not returned, a document with an unexcused absence was returned or a document with an invalid accountability code was returned. Any of these situations that are not cleaned up will result in a zero being assigned to the school for its SPS.
Accountability CleanupThe Invalid State Id or DOB Report
This report contains the names of students for which a document with an invalid State Id or Date of Birth (DOB) was returned. These 2 fields (along with the student’s first and last name and gender) are critical for the various matches done by the test vendors and the State. Matching records is very important both for your SPS and for subgroup reporting requirements of NCLB.
Accountability CleanupThe Routing Reports
These reports contain the names of students whose scores are or should be routed back to a home-based school. Primarily this includes the students at Option 1 (or Routing) Schools, but may also include students in the Options program (PreGED or Skills curriculum). Use this report to verify or correct the site code of the student’s home-based school.
Accountability Option 1 SchoolsRouting Schools (page 1)
LEA Site Code Site NameAcadia Parish 001033 Acadia Parish Alternative SchoolAllen Parish 002014 Allen Parish Alternative SchoolAscension Parish 003025 Ascension Parish Alternative SchoolBeauregard Parish 006019 Beauregard Vocational Education CenterBeauregard Parish 006021 Beauregard Alternative SchoolBossier Parish 008008 Life Skills CenterBossier Parish 008010 Bossier Parish Technical SchoolBossier Parish 008035 Butler Educational ComplexBossier Parish 008036 Johnny Gray Jones Youth Shltr & Detention CntBossier Parish 008037 Charlotte Ann Mitchell Educational CenterCaddo Parish 009009 Caddo Career CenterCaddo Parish 009054 Oak Terrace/J.B. Harville Alternative SchoolCaddo Parish 009076 Hamilton Terrace Learning CenterCaddo Parish 009093 Shreveport Job Corps Opportunity CenterCaddo Parish 009095 Hosston Alternative SchoolCaddo Parish 009096 Alexander Learning CenterCaddo Parish 009097 Caddo Learning CenterCalcasieu Parish 010072 Calcasieu Career CenterCatahoula Parish 013013 ASPIREClaiborne Parish 014016 Claiborne Alternative School Setting (CLASS)DeSoto Parish 016015 Cool Springs SchoolDeSoto Parish 016021 DeSoto Alternative SchoolEast Baton Rouge Parish 017001 Arlington Preparatory AcademyEast Baton Rouge Parish 017025 Baton Rouge Preparatory AcademyEast Baton Rouge Parish 017060 Wilma C. Montgomery Education CenterEast Baton Rouge Parish 017063 Northdale Alternative Magnet AcademyEast Baton Rouge Parish 017092 Valley Park SchoolEast Baton Rouge Parish 017114 Staring Education CenterEast Baton Rouge Parish 017119 McAuliffe Pre-GED CenterEast Baton Rouge Parish 017121 Mohican Education CenterEast Feliciana Parish 019013 East Feliciana Parish Enrichment AcademyFranklin Parish 021025 Franklin Alternative SchoolGrant Parish 022011 Grant Academy
Accountability Option 1 SchoolsRouting Schools (page 2)
LEA Site Code Site NameIberia Parish 023037 Lee Street Alternative SchoolIberia Parish 023049 Iberia Parish Career CenterIberville Parish 024026 Iberville Parish Optional Education CenterJefferson Parish 026019 Deckbar SchoolJefferson Parish 026063 Metairie Grammar Academy for Advanced StudiesJefferson Parish 026077 Waggaman Special SchoolJefferson Parish 026086 Joseph A. Cuillier Sr. Career CenterJefferson Parish 026101 Jefferson Community School (Charter School)Jefferson Parish 026105 Jefferson Par. School for Science & TechnologLafayette Parish 028035 W. D. Smith Career CenterLafayette Parish 028044 C.A.P.S Continuing Academic Program SchoolLafayette Parish 028045 Lafayette Alternative Program for StudentsLafayette Parish 028046 Lafayette Charter High SchoolLafayette Parish 028050 N. P. Moss AnnexLafourche Parish 029037 Lafourche Parish Juvenile Justice FacilityLaSalle Parish 030014 LaSalle Parish Alternative SchoolLincoln Parish 031010 Lincoln CenterLincoln Parish 031021 Lincoln Parish Secondary Alternative SchoolLincoln Parish 031022 Howard SchoolLivingston Parish 032016 Pine Ridge SchoolMadison Parish 033010 Christian Acres Alternative SchoolNatchitoches Parish 035030 Natchitoches Education CenterOrleans Parish 036028 Arthur Ashe SchoolOrleans Parish 036101 New Orleans Center for Health CareersOrleans Parish 036120 Urban League Street AcademyOrleans Parish 036137 East New Orleans Educational CenterOrleans Parish 036163 New Orleans Science and Mathematics HSOrleans Parish 036166 Middle Level Alternative SchoolOrleans Parish 036170 N. O. Public Schools Alternative High SchoolOuachita Parish 037025 Ouachita Parish Alternative CenterOuachita Parish 037055 Ouachita Parish School System Expulsion CentePlaquemines Parish 038011 Plaquemines Parish Alternative School
Accountability Option 1 SchoolsRouting Schools (page 3)
LEA Site Code Site NameRapides Parish 040019 Rapides Motivational CenterRapides Parish 040062 Louisiana Youth AcademyRed River Parish 041008 Ware Youth CenterRed River Parish 041009 Red River Parish Alternative SchoolRichland Parish 042011 Richland Alternative SchoolSabine Parish 043017 Sabine Program for At-Risk StudentsSt. Bernard Parish 044019 NOVA AcademySt. James Parish 047014 St. James Parish Alternative CenterSt. James Parish 047015 St. James Career and Technology CenterSt. John the Baptist Parish 048026 St. John Redirection CenterSt. John the Baptist Parish 048027 Leon Godchaux Alternative ProgramSt. Landry Parish 049012 Eunice Career & Technical Education CenterSt. Landry Parish 049045 Washington Career & Technical Education CenteSt. Martin Parish 050021 St. Martin Parish Juvenile Training CenterSt. Mary Parish 051034 St. Mary Parish Alternative SchoolSt. Tammany Parish 052015 Covington Pathways SchoolSt. Tammany Parish 052054 Operation Jumpstart Alternative SchoolSt. Tammany Parish 052055 Slidell Pathways SchoolTangipahoa Parish 053045 Florida Parishes Juvenile Detention Cntr.Terrebonne Parish 055024 East Street SchoolTerrebonne Parish 055031 Andrew Price TAPPSTerrebonne Parish 055040 Vocational Technical High/TVRCTerrebonne Parish 055048 Juvenile Detention Center Alternative SchoolVernon Parish 058020 Vernon Parish Optional SchoolWashington Parish 059012 Vocational Career CenterWebster Parish 060011 Webster Parish Alternative SchoolWebster Parish 060029 Hope Youth Ranch Alternative CenterWebster Parish 060030 Webster Parish Expulsion SchoolWest Baton Rouge Parish 061010 West Baton Rouge Vocational Skills CenterCity of Monroe School District 065023 Sherrouse SchoolCity of Monroe School District 065025 Drop Out Recovery SchoolCity of Bogalusa School District 066012 Long Avenue SchoolLouisiana School For Math, Science & the Arts 302006 Louisiana School for Math, Science & the Arts
Accountability CleanupSummary:Web-basedDates:
LEAP 21 & GEE 21 – 4/27 to 5/10
LAA – 4/27 to 5/10ITBS & ITED – 4/28 to 5/13
Accountability Test ReportsCreated to give you notice of the students from the various assessments who are included in each school’s SPS. These reports are an opportunity to identify student records that need to be excluded from the school’s final SPS or moved to another school’s results during appeals. The reports can also be used for checking the SPS calculations. We will be working to move the release of these reports up to early August this year.
Sample Accountability Test Report
NOT FOR PUBLIC DISCLOSURE. THIS INFORMATION IS PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. 09/27/2004 10:05:53 SPRING 2004 CRT TEST - SCHOOL ROSTER PAGE: 1 LEA: 399 Pelican Parish SCHOOL: 399001 Pelican Elementary School A O F I SP ORIGINAL LAST FIRST SS NO. SUBJ A P Y T ETH FRL ED LEP SITE SS INDEX LVL TEST LEVEL: 08 CLASSIFICATION: ALL STUDENTS ALBRIGHT JOHN 111111111 ELA Y I 5 365 150 MAS ALBRIGHT JOHN 111111111 MTH Y I 5 393 150 MAS ALBRIGHT JOHN 111111111 SCI Y I 5 356 150 MAS ALBRIGHT JOHN 111111111 SST Y I 5 329 100 BAS BURKE SARA 222222222 ELA Y I 5 377 150 MAS BURKE SARA 222222222 MTH Y I 5 365 100 BAS BURKE SARA 222222222 SCI Y I 5 342 100 BAS BURKE SARA 222222222 SST Y I 5 362 150 MAS CANTON MICHELLE 333333333 ELA Y I 5 368 150 MAS CANTON MICHELLE 333333333 MTH Y I 5 335 100 BAS CANTON MICHELLE 333333333 SCI Y I 5 325 100 BAS CANTON MICHELLE 333333333 SST Y I 5 304 100 BAS CASE JUNIE 444444444 ELA Y I 5 389 150 MAS CASE JUNIE 444444444 MTH Y I 5 371 100 BAS CASE JUNIE 444444444 SCI Y I 5 387 150 MAS CASE JUNIE 444444444 SST Y I 5 372 150 MAS CLARY KARL 555555555 ELA Y I 5 377 150 MAS CLARY KARL 555555555 MTH Y I 5 411 200 ADV CLARY KARL 555555555 SCI Y I 5 396 150 MAS CLARY KARL 555555555 SST Y I 5 357 150 MAS COOTES KENNETH 666666666 ELA Y I 5 371 150 MAS COOTES KENNETH 666666666 MTH Y I 5 424 200 ADV COOTES KENNETH 666666666 SCI Y I 5 356 150 MAS COOTES KENNETH 666666666 SST Y I 5 357 150 MAS CORK JOAN 777777777 ELA Y I 5 2 354 100 BAS CORK JOAN 777777777 MTH Y I 5 2 385 150 MAS CORK JOAN 777777777 SCI Y I 5 2 387 150 MAS CORK JOAN 777777777 SST Y I 5 2 385 150 MAS ~ ~ ~ WOODS TIGER 888888888 ELA Y I 5 347 100 BAS WOODS TIGER 888888888 MTH Y I 5 380 150 MAS WOODS TIGER 888888888 SCI Y I 5 361 150 MAS WOODS TIGER 888888888 SST Y I 5 345 100 BAS TOTALS FOR ALL STUDENTS TEST LEVEL 08 NUMBER OF UNITS 104 TOTAL POINTS 12750 ______________________________________ NUMBER OF UNITS FOR 08TH GRADE TEST LEVEL: 104 TOTAL POINTS 12750
Sample Accountability Test Report
NOT FOR PUBLIC DISCLOSURE. THIS INFORMATION IS PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. 09/27/2004 10:05:53 SPRING 2004 CRT TEST - SCHOOL ROSTER PAGE: 7 LEA: 399 Pelican Parish SCHOOL: 399001 Pelican Elementary School A O F I SP ORIGINAL LAST FIRST SS NO. SUBJ A P Y T ETH FRL ED LEP SITE SS INDEX LVL TOTAL NUMBER OF TESTING UNITS 232 TOTAL NUMBER OF TESTING UNITS & EXEMPTS 232 TOTAL AMOUNT OF TESTING POINTS 27500 TOTAL AMOUNT OF INCENTIVE POINTS 0 * TEST ADJUSTMENT MULTIPLIER FORMULAS * 9TH X 10TH GRADE TEST ADJUSTMENT FACTOR ( . X . = . ) 9TH X 10TH X 11TH GRADE TEST ADJUSTMENT FACTOR ( . X . X . = . ) ** TOTAL INDEXES FOR SITE ** INDEX WITHOUT ADJUSTMENTS 118.5 INDEX WITH ADJUSTMENTS 118.5 INDEX WITH ADJ & INCENTIVE PTS 118.5 ________________________________________________________________________________________________________________ AA - Alternate Assessment OP - Grade Option FY - Full Year IT - Initial Tester ETH - Ethnicity FRL - Free/Reduced Lunch SP ED - Special Ed LEP - Limited English
Contact Information Bob Kaufman, [email protected]
•225 342-1873 all topics Kelvin Lacroix, [email protected]
•225 342-1872 Iowa Tests Brett Poirrier, [email protected]
•225 342-4270 LEAP 21 & GEE 21Fax # 225 342-1912P.O. Box 94064 (FedEx & UPS to Suite
G224)Baton Rouge, LA 70804
