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Accountability Cleanup
- or -
How I Learned to Improve My SPS Without Really Trying
Contact Information
• Bob Kaufman, [email protected]– 225 342-1873 all topics
• Kelvin Lacroix, [email protected]– 225 342-1872 Iowa Tests
• Brett Poirrier, [email protected]– 225 342-4270 LEAP21 & GEE21
P.O. Box 94064 (FedEx & UPS to Suite G224)
Baton Rouge, LA 70804
PreCode ReportsCreated to give you advance notice of the students who are precoded for the various assessments. These reports are an opportunity to identify students who need to be excused from a test, moved to another test or have a hand-gridded form prepared. The reports can also be used for Routing School students and PreGED/Skills students to determine the school where there results should be sent back to for accountability.
sample precode report
02/03/2002 9:05:11 ROSTER LIST OF STUDENTS PREGRIDDED FOR THE LEAP/GEE TEST PAGE: 1 LEA: 999 Lagniappe Parish SCHOOL: 999001 Lagniappe K-12 School F/R SPEC NAME SSN BIRTH DATE SEX RACE LNCH EDUC LEP OPTN 504 NOTES ---- --- ---------- --- ---- ---- ---- --- ---- --- ----- GRADE: 04 ANDERSON, MARYBETH 999999999 09/30/1991 F 5 _ ____________________________________ ANDERSON, SETH 888888888 09/30/1991 M 5 _ ____________________________________ BALLARD, BRITTANY 777777777 05/12/1990 F 5 _ ____________________________________ BEESON, GARRETT 666666666 05/22/1992 M 5 _ ____________________________________ CARRIER, ROBERT 555555555 01/01/1992 M 5 2 _ ____________________________________ CLOUD, MASON 444444444 02/06/1992 M 5 _ ____________________________________ TOTAL COUNT FOR GRADE 04 6
Coding on Answer DocumentsThe information your schools provide on the answer documents can have significant affects on their SPS. Especially important is the coding of accountability data, both accountability codes and routing codes (for students at alternative schools). It is also important to properly code student data (id, name, DOB and gender) when hand gridding an answer document. These data are used in matching the student’s test to SIS enrollment.
Coding Blocks LEAP21 & GEE21
Principal must code.
for ELA/Math
V. ACCOUNTABILITY DATA
0 0 0 0 0 0 0 0
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8
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Coding Blocks (con’d)
ITBS & ITED
Principal must enter code.
ACCOUNTABILITY DATA
0 0 0 0 0 0 0 0
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H
Coding Blocks (con’d)
ITED only
ENROLLED
GRADE
Student is:
Grade 9
Grade 8
(Option 2)
Options
(PreGED/Skills)
Teacher must code.
F
Coding Blocks (con’d)
LA Alternate Assessment - B
~
SE MG
504 TI L
F/RL TI M
GT
ELL
No
Field 1K
~
PROGRAM(S)
OTHER INFORMATION
Code "Other 1" if Options (PreGED)
Not For Use Routing Code (Principal Must Code)
No No No
TEST ADMINISTRATOR USE ONLY
Field 3Field 2
Use Fields 2 & 3 for Routing code
(Mark all that apply)
Other 1
Other 2
0 0 0 0 0 0 0 0 0
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Coding Blocks (con’d)
LA Alternate AssessmentSITE CODEJ. ACCOUNTABILITY DATA
Principal must code.
M.
0 0 0 0 0 0 0 0
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Accountability CodesACCOUNTABILITY DATA CODES: Codes for Students Who Are Not Enrolled (Have Exited) before or during Testing If the student exits (withdraws) from school before or during testing, use one of the following SIS Exit Reason Codes (01–
03, 05, 07–16, 21-26, and 97, applicable for testing) in the first two columns of Section V (LEAP 21/GEE 21) or Section I (ITBS/ITED), or Section J (LAA), starting at the left: 01 – Expelled (out of school) * 02 – Dropped Out * 03 – Illness: Student intends to return to school (long-term illness; student withdraws from school). Use Code 03 if the
student has been exited from school due to extended illness and plans to return. This illness is NOT a short-term illness that requires a doctor’s letter. *
05 – GED Only * 07 – Death (of student) * 08 – Transferred to another public, charter, or laboratory school within district * 09 – Transferred to another public, charter, or laboratory school within Louisiana * 10 – Transferred out of state or country * 11 – Transferred to Adult Education * 12 – Transferred to correctional institution * 13 – Transferred to Vocational Technical School * 14 – Transferred to nonpublic school * 15 – Exit from grade for reassignment to another grade (changed grade of student). Use Code 15 if the school changed
the grade of the student after October 1, 2002. * 16 – Transferred to home study/in-home private schooling * 21 – Transferred to State School * 22 – Options Program Completer: GED & Industry Based Certificate * 23 - Options Program Completer: GED & Locally Designed Skills Certificate * 24 - Options Program Completer: Industry Based Certification * 25 - Options Program Completer: Local Skills Certificate Only * 26 - Options Program Completer: Certificate of Completion * 97 – Unknown * * To use these codes, the student must be exited from the DOE Student Information System (SIS) with the same exit code. Do not use any of these codes if a student has started taking any part of the test.
Codes for Students Who Are Enrolled (Have Not Exited) but Do Not Complete Testing on the Precoded Answer Document If the student is enrolled during testing but did not complete testing for one of the following reasons, the principal must use
one of the following codes (80–96):
Accountability Codes 80 – If the student takes some, but not all of the subtests due to short-term illness or if the student is
absent for the entire testing cycle due to illness, the student will not receive a score of zero for the School Performance Score as long as he/she submits a letter from his or her doctor that :
is written on the doctor’s office letterhead stationery has the doctor’s original signature, and has the student’s dates of absence noted as being inclusive of all testing and makeup
dates. The School Test Coordinator must collect the doctor’s original letter from any students who were absent and provide these to the District Test Coordinator, who will maintain these letters on file for one year.
81 – if the student is LEP and has enrolled in and completed less than one full academic year in an English-speaking school, the School Test Coordinator must have sent a copy of the LEP deferment form to the District Test Coordinator before testing began.
82 – if the student receives precoded answer document(s) but the IEP indicates that he or she meets the eligibility requirements and participates in alternate assessment.
83 – if the student receives precoded answer document(s) for regular testing but is tested in the LAA-B program. Use of code 83 is allowed only in districts that have chosen to participate in LAA-B testing. Use of code 83 in a district not participating in LAA-B testing may result in an assigned zero for your School Performance Score.
84 – if the student receives LEAP 21 or GEE 21 precoded label(s) but is an Options (PreGED/Skills) Program student and should take The Iowa Tests instead.
86 – if the student’s precoded answer folder is not scannable, and a hand-coded answer folder was used instead. Use code 86 on the damaged answer folder with precoded label.
87 – if the student received a precoded label and answer document for LAA-B but was tested in the regular testing program. Use code 87 on the LAA-B answer document to which the precoded label has been affixed.
88 – if the student’s family member(s) dies. 89 – if the student is in protective custody. 90 – if the student’s scores are located during the Accountability Codes cleanup process. 91 – if the student used a hand-coded answer document because the answer document with precoded
label could not be located during testing. Use code 91 on the unused answer document(s) with precoded label(s) that was(were) found.
92 – if the student is in the old GEE program, not GEE 21. 93 – if the student is Option 2, 8th grade, and the precoded label was applied to a Science/Social Studies
answer document in error. Option 2 students take only English Language Arts or Mathematics. 94 – if the student receives a precoded LAA Response Document but is tested with LEAP 21, GEE 21,
The Iowa Tests or LAA-B. 95 – if the high school student receives a precoded LAA Response Document and is not in the 1st, 3rd, or
exit year of high school. 96 – if the student receives answer document(s) with precoded label(s) for test(s) that the student
previously passed.
Accountability Codes
ADDITIONAL NOTES: LEAP 21/GEE 21 only: If a test booklet and/or precoded answer document is torn,
soiled or not able to be scanned for some reason, the test administrator will contact the School Test Coordinator, who will notify the District Test Coordinator. Upon authorization from the DTC, the School Test Coordinator will affix a “Unscorable Document Label” to the answer document. The DTC will keep on file for one year documentation about why the answer document was not scannable.
All students in accountability option schools must be coded to their home-based school using the school site code. For accountability purposes, a home-based school is defined as the school where the student would have been enrolled if he/she had never enrolled in the accountability option school.
If any other unusual situations arise, the District Test Coordinator should contact the LDE
for additional assistance.
Accountability Codes
Accountability Codes by Assessment Program: This table indicates the assessment program(s) in which each accountability code may be used.
Code LEAP21 GEE21 Iowa LAA LAA-B 01 Yes Yes Yes Yes Yes 02 Yes Yes Yes Yes Yes 03 Yes Yes Yes Yes Yes 05 Yes Yes Yes Yes Yes 07 Yes Yes Yes Yes Yes 08 Yes Yes Yes Yes Yes 09 Yes Yes Yes Yes Yes 10 Yes Yes Yes Yes Yes 11 Yes Yes Yes Yes Yes 12 Yes Yes Yes Yes Yes 13 Yes Yes Yes Yes Yes 14 Yes Yes Yes Yes Yes 15 Yes Yes Yes Yes Yes 16 Yes Yes Yes Yes Yes 21 Yes Yes Yes Yes Yes 22 Yes Yes Yes Yes Yes 23 Yes Yes Yes Yes Yes 24 Yes Yes Yes Yes Yes 25 Yes Yes Yes Yes Yes 26 Yes Yes Yes Yes Yes 80 Yes Yes Yes Yes Yes 81 Yes Yes Yes Yes Yes 82 Yes Yes Yes No Yes 83 Yes Yes Yes No No 84 Yes Yes No No No 86 No No Yes No No 87 No No No No Yes 88 Yes Yes Yes Yes Yes 89 Yes Yes Yes Yes Yes 90 Yes Yes No No No 91 (precodes only) Yes Yes Yes Yes Yes 92 No Yes No No No 93 Yes No No No No 94 No No No Yes No 95 No No No Yes No 96 No Yes No No No 97 Yes Yes Yes Yes Yes
Accountability CleanupThere will be three cleanup reports that each school might have to work. Unlike prior years, this year all cleanup will be done through web-based applications, not paper reports. The Absence/Void Report has been replaced by the Impending Zero Report. The Invalid State Id report has been enhanced to include invalid dates of birth. The Routing reports are pretty much the same as they were in the past.
Accountability CleanupThe Impending Zero Report
This report contains the names of students for which the precode document was not returned, a document with an unexcused absence was returned or a document with an invalid accountability code was returned. Any of these situations that are not cleaned up will result in a zero being assigned to the school for its SPS.
Accountability CleanupThe Invalid State Id or DOB Report
This report contains the names of students for which a document with an invalid State Id or Date of Birth (DOB) was returned. These 2 fields (along with the student’s first and last name and gender) are critical for the various matches done by the test vendors and the State. Matching records is very important both for your SPS and for subgroup reporting requirements of NCLB.
Accountability CleanupThe Routing Reports
These reports contain the names of students whose scores are or should be routed back to a home-based school. Primarily this includes the students at Option 1 (or Routing) Schools, but may also include students in the Options program (PreGED or Skills curriculum). Use this report to verify or correct the site code of the student’s home-based school.
Accountability Option 1 SchoolsRouting Schools (page 1)
LEA Site Code Site NameAcadia Parish 001033 Acadia Parish Alternative SchoolAllen Parish 002014 Allen Parish Alternative SchoolAscension Parish 003025 Ascension Parish Alternative SchoolAvoyelles Parish 005024 ALERT SchoolBeauregard Parish 006021 Beauregard Alternative SchoolBeauregard Parish 006023 Southwest Louisiana Marine InstituteBossier Parish 008035 Bossier Achievement CenterBossier Parish 008037 Charlotte Ann Mitchell Educational CenterCaddo Parish 009010 Caddo School for Exceptional ChildrenCaddo Parish 009054 Oak Terrace/J.B. Harville Alternative SchoolCaddo Parish 009076 Hamilton Terrace Learning CenterCalcasieu Parish 010070 Calcasieu PM High SchoolCalcasieu Parish 010072 Calcasieu Career CenterCatahoula Parish 013013 ASPIREClaiborne Parish 014016 Claiborne Alternative School Setting (CLASS)DeSoto Parish 016021 DeSoto Alternative SchoolEast Baton Rouge Parish 017001 Arlington Prepatory AcademyEast Baton Rouge Parish 017025 Baton Rouge Preparatory AcademyEast Baton Rouge Parish 017063 Northdale Alternative Magnet AcademyEast Baton Rouge Parish 017092 Valley Park SchoolEast Baton Rouge Parish 017114 Staring Education CenterEast Baton Rouge Parish 017119 McAuliffe Pre-GED CenterEast Feliciana Parish 019013 East Feliciana Parish Enrichment AcademyFranklin Parish 021025 Franklin Alternative SchoolGrant Parish 022011 Positive Action SchoolIberia Parish 023037 Iberia Parish Career CenterIberville Parish 024026 Iberville Parish Optional Education CenterJefferson Parish 026101 Jefferson Community School (Charter School)Jefferson Parish 026104 Jefferson Wetlands Marine InstituteLafayette Parish 028035 W. D. Smith Career CenterLafayette Parish 028044 C.A.P.S Continuing Academic Program SchoolLafayette Parish 028045 Lafayette Alternative Program for StudentsLafourche Parish 029036 Bayou Lafourche Marine InstituteLaSalle Parish 030014 LaSalle Parish Alternative School
Accountability Option 1 SchoolsRouting Schools (page 2)LEA Site Code Site NameLincoln Parish 031010 Lincoln CenterLincoln Parish 031021 Lincoln Parish Secondary Alternative SchoolLincoln Parish 031022 Howard SchoolLivingston Parish 032016 Pine Ridge SchoolMorehouse Parish 034022 Career CenterNatchitoches Parish 035030 Natchitoches Education CenterOrleans Parish 036028 Arthur Ashe SchoolOrleans Parish 036137 East New Orleans Educational CenterOrleans Parish 036170 N. O. Public Schools Alternative High SchoolOuachita Parish 037055 Ouachita Parish School System Expulsion CenterPlaquemines Parish 038011 Plaquemines Parish Alternative SchoolRapides Parish 040019 Rapides Motivational CenterRapides Parish 040059 Ewell S. Aiken Optional SchoolRapides Parish 040062 Louisiana Youth AcademyRed River Parish 041009 Red River Parish Alternative SchoolRichland Parish 042011 Archibald Alternative SchoolSabine Parish 043017 Sabine Program for At-Risk StudentsSt. Bernard Parish 044019 NOVA AcademySt. James Parish 047014 The Learning AcademySt. John the Baptist Parish 048026 St. John Redirection CenterSt. Martin Parish 050021 St. Martin Parish Juvenile Training CenterSt. Mary Parish 051034 St. Mary Parish Alternative SchoolSt. Tammany Parish 052015 Covington Pathways SchoolSt. Tammany Parish 052054 Operation Jumpstart Alternative SchoolSt. Tammany Parish 052055 Slidell Pathways SchoolTerrebonne Parish 055031 Andrew Price TAPPSVernon Parish 058020 Vernon Parish Optional SchoolWebster Parish 060011 Webster Parish Alternative SchoolWebster Parish 060029 Hope Youth Ranch Alternative CenterWebster Parish 060030 Webster Parish Expulsion SchoolMonroe City 065025 Drop Out Recovery School
Accountability CleanupSummary:
Web-based this year
Dates:
LEAP21 & GEE21 – 4/30 to 5/13
ITBS & ITED – 4/30 to 5/22
Contact Information
• Bob Kaufman, [email protected]– 225 342-1873 all topics
• Kelvin Lacroix, [email protected]– 225 342-1872 Iowa Tests
• Brett Poirrier, [email protected]– 225 342-4270 LEAP21 & GEE21
P.O. Box 94064 (FedEx & UPS to Suite G224)
Baton Rouge, LA 70804
