Accountability, Data, Improvement Plans

·Data loaded in tables on the web portal for performance 2008-2009·Language says “Current year” (2008-2009)

o1P1, 5P1, 5P2·Language says “Previous year” (cohort from 2007-2008)

o2P1, 3P1, 4P1

Data comes from which year?Institutions first received reports in January of 2010. We were operating in the 2009-2010 year at that time.

AccountabilityPerformance Measures

AHEIS REFERENCE MANUAL FOR STUDENT INFORMATION SYSTEM

Data element dictionary

2010-11 Improvement Plan for Data Quality

Step 1Document Performance

Data Integrity

Data Sources

Data Analysis

Findings

Step 2Identify Root Causes

SufficientStaff

Staff Expertise

Data Process

Technical Infrastructure

Findings

Step 3:Select Solutions

Professional Development

Resources

Hardware Software

Findings

Step 4:Implement Solutions

Perkins Funded

Institution Funded

2011-12 Annual Plan

DATA IP Step 1: Document data performance

• DUE: July 15, 2010 • ADHE will provide a series of suggested data

areas to review.• Areas of review include data integrity, data

sources, and data analysis.• A summary of data findings must be created

for which root causes will be explored in Step 2-Identify Root Causes.

2010-11 Improvement Plan for Data Quality

Step 1Document Performance

Data Integrity

Data Sources

Data Analysis

Findings

Step 2Identify Root Causes

SufficientStaff

Staff Expertise

Data Process

Technical Infrastructure

Findings

Step 3:Select Solutions

Professional Development

Resources

Hardware Software

Findings

Step 4:Implement Solutions

Perkins Funded

Institution Funded

2011-12 Annual Plan

DATA IP Step 2: Determine root causes for data issues

• September 30, 2010 (portal entry)• ADHE will provide a series of potential root causes for

consideration; institutions should use this as a beginning point and customize for local campus conditions.

• Areas of review include staffing, training/knowledge, internal data process, and technical infrastructure.

• A summary of root cause findings must be created so that they can be addressed in Step 3-Implement Solutions.

•

Identify Root Causes

Possible Causes• Training/Knowledge• Lack of training and knowledge concerning data reporting

for Perkins• Wrong individuals involved in current training• No job aid available for reference concerning data needed• Inaccurate training• Timing of training not conducive• No check for understanding or measurement of objectives

Identify Root Causes

Staff• Insufficient staff for data reporting and

integrity• Staff skill level inadequate for data reporting

Identify Root Causes

Technical Information• Staff unaware of data reporting requirements• Software modules for student data insufficient

for accurate reporting of all data needed• Reporting to ADHE inaccurate

Identify Root Causes

Internal Data Processes• Lack of documented (ie. Flow chart) process

for data reporting• No checkpoints to ensure data integrity• No “responsible parties” to go to for reporting

of data at these checkpoints• Not meeting deadlines necessary for data

reporting

2010-11 Improvement Plan for Data Quality

Step 1Document Performance

Data Integrity

Data Sources

Data Analysis

Findings

Step 2Identify Root Causes

SufficientStaff

Staff Expertise

Data Process

Technical Infrastructure

Findings

Step 3:Select Solutions

Professional Development

Resources

Hardware Software

Findings

Step 4:Implement Solutions

Perkins Funded

Institution Funded

2011-12 Annual Plan

DATA IP Step 3: Implement solutions to correct data issues

• December 1, 2010 (in time for use in CAR)• ADHE will provide a series of potential areas appropriate for use of

Perkins funds in PY 2011-12.• Areas for potential funding include professional development, resources,

and hardware/software.• A summary of improvements to be funded must be created so that they

can be address in the 2011-12 Annual Plan.• Improvements can be addressed in PY 2010-11 if amendments can be

made.• Process related data issues must be corrected by December 31, 2010 so

that data is correct going forward. • Activities funded should be submitted under 6P1-All Indicators.•

Select Best Solutions

Professional Development• Identify and engage pertinent staff for professional

development• Schedule and execute professional development • Document process for sharing with positions • Investigate other institution’s processes• Evaluate professional development for meeting

objectives• Staff accountability charts/calendar

Select Best Solutions

Resources• Hire staff for specific data related tasks• Designate personnel for duties• Involve administration in meetings/trainings• Electronic/print job aids, calendars, reminders• New reports from IT dept for self-check

Select Best Solutions

Hardware/Software• Develop new sources of data (surveys)• Purchase additional student reporting

software modules• Implement programming changes to enhance

current system

DATA IP Step 4: Implement Solutions

• April 30, 2011 amendment deadline for 2010-11 fundsMay 31, 2011 annual plan deadline for 2011-12 funds

• ADHE will provide a series of potential root causes for consideration; institutions should use this as a beginning point and customize for local campus conditions.

• Areas of review include staffing, training/knowledge, internal data process, and technical infrastructure.

• A summary of root cause findings must be created so that they can be addressed in Step 3-Implement Solutions.

•

Implement Solutions

Possible Sources for Solutions:• Perkins Funded

– Activity budgeted in Program Year 2011-2012

• Institution Funded– Activity supported by institution

• 2011-2012– Annual plan to include only Perkins funded activities;

improvement plan may detail other sources of funded activities