STEP BY STEP USE ACONEX

WORK FLOW FOR FSP-KL

PROJECT

Prepare By: Jack Tan

Company: Turner International Malaysia

WHEN YOU RECEIVE WORK FLOW

TRANSMITTAL FROM MAIN CONTRACTOR:-

Step 1: Clicks

Action

Step 2: select

review

documents

DOWNLOAD DOCUMENTS AND REVIEW

Step 3: download and review

documents

Step 4: Select the review outcome,

“A” Approved: CRCC to issue approved submittal back to the NSC/DSC, and the works may proceed

“B” Approved as Noted: CRCC to issue approved submittal back to the NSC/DSC in full, and to ensure

that any comments are addressed prior to works proceeding.

“C” Revise and Resubmit or “D” Rejected: CRCC to issue submittal with all comments to the sub-

contractor; follow up with the NSC for re-submission; check the resubmission against the consultants

comments to ensure that all items have been addressed; after reviewing and ensuring that all

comments have been addressed, resubmit to the consultant using the workflow process until “A” or

“B” status is achieved.

CONSULTANTS INPUT COMMENTS (IF ANY)

Comments on each drawing/document

can be entered here, or they can be

manually written on the drawing and

then uploaded to Supersede the

previous file (see next slide)

STEP 5: REPLACEMENT FILE (WITH CONSULTANTS

COMMENTS AND SIGNATURE

If comments have been manually written on

the drawing/document, use the "paper clip"

icon to upload the commented version (either

from your computer, or from your files within

Aconex). This function will Supersede the

previous version so you must be sure that there

has been no change to the Document

Number/File name.

REVIEW AND COMMENTS ON HARD COPY

sample

sample

Step 6: Submit

selected

documents

ACONEX

HOW TO CREATE SUB-

WORKFLOW TO

CONSULTANTS

Design Consultant Receives, Reviews Submission – once the workflow is initiated, the Design Consultant has a specified time to respond to CRCC, The Consultant shall review the submittal, and initiate sub-workflows to

secondary design consultants (if required) who’s input is needed for a full response.

Sub-workflow Initiated – If the Primary Consultant requires input or coordination from other Secondary consultants, they shall initiate a sub-workflow to each secondary consultant from whom input is needed

Secondary Consultants Review – Secondary Consultants typically have 7-10 days to respond to a sub-workflow, however this may be longer or shorter depending on the requirements of the Primary Consultant in

order to not surpass the overall duration for review of the main workflow

Secondary Consultants Reply – Secondary Consultants reply to the sub-workflow

Secondary Design Consultants (any design consultant cc-ed on a workflow or who has been issued a Sub-workflow from the Primary Design Consultant) are responsible for:

Receiving and reviewing sub-workflows from the Primary Consultant, and issuing comments as related to their

discipline

Reviewing workflows on which they were copied to ensure there is no conflict with their own design/works

If a conflict arises, notify the Primary Consultant immediately and work to coordinate with them on a

response.

Returning comments to the Primary Consultant in time to allow response back to CRCC within the 21 day

contractual requirement.

Answering any questions from CRCC, or the NSC/DSC about comments made in the submittal response.

Must ensure that CRCC is copied on any correspondence between them and the NSC/DSC

FLOW CHART OF SUB-WORK FLOW

Primary Consultant initiative Sub-Workflow

to secondary consultants

Secondary consultants review and comments send back to primary

consultants

Primary consultants receive additional

information, workflow back to main

contractor

SELECT “ITEM/ISSUE“ FOR START SUB-

WORK FLOW TO OTHER CONSULTANTS

Select item

need to sub

workflow

CLICKS “START SUBWORKFLOW”

Click here for

start work flow

STEP BY STEP FOR SUB-WORKFLOW

STEP 1, SELECT ITEM “2” AND STEP 2: SELECT

TEMPLATE NAME “SW 1” FOR RFI, SELECT “SW 2”

FOR OTHER SUBMITTALS.

Step 1:

item 2

Step 2: Select

the template

SW1, 2,and 3

CLICK “NEXT” FOR THE NEXT STEP

STEP 3: CLICKS

NEXT

STEP 4: INPUT AND SELECT THE INFORMATION IN

YELLOW BOX

Fill in the Attributes and the Reason for

Issue from the drop down menus

SELECT PERSON, WHICH IS ONLY

REVIEW IN FINAL RESULTS. (IF ANY)

SELECT THE PARTICIPANTS NAME

Step 5:

Clicks here

Step 6: Input

the participants

name (based

on Aconex

protocol)

Step 7:

Clicks here

NOTE: people entered in the

"Participants" section can take action on

the subworkflow; people entered in the

"Cc" section can only view but can not

respond to the subworkflow

CLICK “SUBMIT” SUBMIT TO SECONDARY

CONSULTANTS

Step 8:

Submit

Thank you