Bid & Tender Management

Tender management can be time consuming and labor intensive.

Processes are often paper-based, unstructured, and manual.

Short timeframes, rapid change, and large volumes of documents and revisions can add to the challenges you face.

Recognize these challenges?

• Compressed timelines

• Inefficiency due to unstructured and manual processes

• Large volumes of information and versions to coordinate and distribute Lack of visibility and a poor audit trail

• Disputes over what was sent, received or agreed.

Aconex can take the headache out of bid and tender management.

BID & TENDER MANAGEMENT | 2

Simplify & automate bid and tender management with Aconex

Increased speed & efficiency

• Fully integrated within the Aconex collaboration platform — no need for software, additional hardware or extensive training

• Intuitive design and administrative task automation create a fast, efficient process with limited manual input

• A single platform enables access to consistent and current information when preparing their response — minimizing mistakes and meeting compressed timelines

Complete transparency & accountability

• The ability to validate that all parties have received the right information at the right time

• Complete record of all information exchanged — preventing disputes and litigation later on.

Increased control & compliance

• Supports internal corporate compliance and information security requirements

• Easily manage multiple bids and tenders from the one interface, with visibility and tracking throughout each stage of the process

• Bid and tender information is securely captured for the life of the project, ready for reference or re-use in future procurement cycles.

Smart use of automation

One platform to distribute all information and communication, maintain version control and track submissions electronically.

• Utilize documents already on Aconex

• Easily issue bids and tenders to the large Aconex user network or to the wider market Quickly and easily keep everyone informed as new information becomes available Provide secure access to all documentation by automated email notification..

Clear tracking and visibility

Stay updated and have visibility of the status of each bid or tender.

• Track which tender recipients have viewed the invitation and be notified when responses are submitted

• All information is created and securely captured in one place and is available for the life of the project

• Manage communication promptly and confidentially, with a securely recorded audit trail of each bid or tender.

Confidence in delivery and security at every stage

Know that documents, information and submissions will be received by the right people in a secure and timely manner.

• Complete confidentiality — recipients can only see their own submissions and can’t see other bidders

• Information is securely available from anywhere, at any time via the internet

• Delivered on Aconex, you have confidence that all information sent has been received, with time and date stamp

• Ability to apply an electronic ‘lockbox’ — meeting corporate compliance requirements

• No file size limits or restrictions.

Powerful features make bid and tender management easy

Initiator(Tender

Manager)

Create invitation

Receive/respond to RFI

Create/issueaddendum

Receiveresponses

ResponseAddendaRFIsInvitation

All the way through the process, Aconex makes each procurement step easy

(Tenderer) Create RFI Receiveaddendum

Submit response

Prepare tender response

Receive invitation