Active Community Fund applications - January 2016 looked at as part of the project? \aeslNo {gemil+previded} Who is going to do the work for you? Nominated Contractor - Landbuild Community

$Page 1: Active Community Fund applications - January 2016 looked at as part of the project? \aeslNo {gemil+previded} Who is going to do the work for you? Nominated Contractor - Landbuild Community$









Signature of Applicant

Date 29th December 2016

Section D: Your funding application

Community Group CHIDHAM & HAMBROOK PARISH COUNCIL

Project Title WHITE COTTAGE DITCH IMPROVEMENT

Description of issues, needs and/or initiatives

The Project aims are to undertake surface water drainage improvement in line with the Parish Council’s surface water management plans.

White Cottage Ditch has been designated as a Parish Arterial Ditch. It carries the surface water runoff from a significant portion of the Chidham peninsula into the Catchpond, Chidham Lane. At low tides, surface water flows from the Catchpond under Chidham Lane and Chidham Lane Tidebank into Chichester Harbour.

WSCC recognised the importance of the Catchpond in the Parish drainage system by first commissioning an hydrological survey by Opus, an international consultant company, and then funding the design and installation of two large culverts between the Catchpond and the Harbour.

White Cottage Ditch runs west to east from White Cottage, Chidham Lane, alongside Public Footpath 225 on its south flank and has steep sides. The land to both north and south of the ditch is in private ownership so that along much of the length of the ditch the only access for ditch maintenance generally available is along the Public Footpath.

A few years ago, the southern landowner permitted the Parish Council to use her land to maintain the ditch. Access was gained by removing and reinstating a simple post and wire fence. Along the eastern section of the ditch, a pipe was laid with gravel above and below in order to deal with bank instability.

The southern landowner has given the Parish Council permission for a limited period of time to apply a similar process to the remainder of the length of the ditch that would otherwise suffer very limited access.

It is important that this ditch improvement work is done while access is available. The outcome will be a ditch/culvert system that will not require


access beyond that provided by the Public Footpath for many years to come.

The details of the Project have been developed in close conjunction with Paul Cann and Tom Callaway, both of Arun District Council, and Kevin MackNay of WSCC. Their help is gratefully acknowledged by the Parish Council.

An Ordinary Watercourse Drainage Consent application to Arun District Council has been made.

Chidham & Hambrook Parish Council and County Councillor Sandra James are united in stressing the importance of a Grant being awarded speedily so that this important work may be done before the winter rains.

Brief Specification of proposed works or activity


1. WHITE COTTAGE DITCH 2. SEE PLAN OF EXISTING DITCH AND ASSOCIATED CULVERT 3. ALL WORK TO BE COMPLETED IN CONFORMANCE WITH PLAN OF PROPOSED WORKS, THIS SPECIFICATION, MANHOLE DETAILS DRAWING AND HEADWALL DETAILS DRAWING. 4. All existing post and wire fencing and timber panelling fencing on south flank to be removed from the site and disposed of appropriately. 5. The existing 600 mm diameter Twinwall pipe and shingle in the Ditch to be either reused or disposed of, as appropriate. This aspect to be specifically addressed in the quotation. 6. A 227 metre length of White Cottage Ditch to be regraded to required levels. This length to start at the upstream end of the Ditch at The Square and run eastwards, then northwards, then eastwards a few metres to the farm crossing between fields – and includes the 80 metre length where the culvert is to be installed (see below). 7. NB Only the length of the existing ditch from the entrance of Cox’s Alpha Nursery to the downstream sharp bend B will be culverted. 8. 80 metres of 600 mm diameter Twinwall pipe to be supplied and laid. The Ditch to be excavated to suit proposed formation level in order to accommodate pipe and bedding. 9. A new Headwall to be installed at the upstream (western) end of the new 600mm diameter pipe. 10. A new Sump Manhole to be installed at the point where the new 600 mm diameter culvert is joined by an existing 150 mm diameter drain. 11. The 150 mm diameter drain is to be re-laid to an appropriate shallower gradient, so as to raise its level of connection, and connected to the new Sump. 12. All 600 mm diam pipework to have a stone bed and surround, as shown in the Plan. All joints to be surrounded in 150mm thick ST4 concrete in order to prevent future root intrusion. 13. A new Headwall to be constructed at the downstream (east) end of the 600 mm diameter pipe, just before the sharp bend B. 14. Pinned concrete bagwork is to be installed at the sharp bend B to provide bed scour protection and bank stabilisation. 15. Upstream of White Cottage Ditch the existing connecting culvert under the driveway access to White Cottage and the Nursery to be removed and replaced with a 450 mm diameter concrete pipe (class 120) at revised gradient and with a 150mm ST4 concrete bed and surround. Driveway to be reinstated as per original. 16. Pinned concrete bagwork to be installed at the new Headwall at the downstream end of the new 450mm dia culvert and extended to provide scour protection on far bank. 17. Existing Sump/Catchpit at upstream end of the new 450 mm diameter pipe to be excavated. Concrete base to be installed beneath, and pinned


concrete bagwork to be installed to form the Sump/Catchpit. All as per note on plan. 18. All Fencing removed at commencement of work to be replaced with new equivalent Fencing, as follows: 9.9 metres run of 1.8 metres high post and wire fencing, starting adjacent to the Nursery gateway; 11.7 metres run of 1.5 metres high timber post and panel fencing; 64.5 metres run of 1.4 metres high timber post and wire fencing. 19. All Spoil to be removed from site and disposed of appropriately. 20. Contract area to be left in a clean and tidy condition. +++++++++++++++++++++++++++++++++++++++++++++++++

How long has the community been aware of the issue or needs you aim to address? 3 years, approximately.

What are the Operation Watershed objectives this work will achieve? (please tick)

Protects homes, properties, businesses and access from flooding

X

Improves community flood awareness & response through training and planning

Delivers drainage improvement X


Improves local understanding of maintenance, obligations and responsibilities

Improves maintenance of drainage and watercourse

X

Supports development of joint working with other groups addressing flood issues

What will the scheme protect? (please tick) Residential properties Number 40

Commercial Premises Number 1

Public Highway 3

Private Access 1

Has the project identified any vulnerable people who will benefit from this work/activity?

Yes/No (details provided) NO

Does the project align with any existing emergency plan or is this something that will be looked at as part of the project?

Yes/No (details provided)

NO

Who is going to do the work for you? Nominated Contractor B & M Plant Hire

Community Volunteers

For contracted works what is the estimated cost of the proposed project?

(Please provide competitive quotes from 3 contractors):

£ 34,108 plus VAT

Total amount of grant funding you are applying for: £ 40,930

Identify any match funding for project NIL

Community Commitment Statement: Please provide a statement detailing;

What the Group is contributing to the delivery of this project in terms of management, funding, volunteers;

What the Group will contribute to further outcomes after completion of this project;

What commitment the Group will make to ongoing maintenance where appropriate;

How this project will bring your community closer together.

The Parish Council will provide the skills of the Parish Ditch Warden who will, along with a local resident, oversee the work of the contractor undertaking the work.

The Parish Council has undertaken many significant surface water drainage maintenance projects over many years and will continue to do so.

The Parish Council recognises that one of its roles is to bring to residents’ attention the fact that riparian owners have the responsibility to maintain their ditches.

Name of WSCC County Councillor:

County Councillor Sandra James

Member Signature:

http://www.westsussex.gov.uk/your_council/councillors_and_democracy/mps_for_west_sussex.aspx

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Community Group Patching Parish Council

Survey and Gullies Phase 1


1. Overflowing gullies at the north end of the village leading to risk of flooding to the highway and to14 roadside residential properties within the conservation area.

2. Surface water drainage from Arundel Road currently diverts naturally across the carriageway at thejunction of Arundel Road and France Lane. Additionally, spring water from adjacent properties drainsacross the carriageway. Overflowing gullies at the south end of the village lead to risk of flooding tothe higlrway and specifically ice risk during cold weather conditions at junction of Arundel Road andFrance Lane. Further to this request, Phase 2 provides an additional gully to further improvedrainage.

The proposed works are supportive of the Parish Council's ongoing activities in encouraging landownersto take responsibiiity for the clearance of roadside ditches within the parish" The Parish Council havehistorically reported drainage issues to WSCC Highways where appropriate - this request is to resolveissues previously reported to WSCC Highways which have not been solved due to budgetary issues.

Additionally the Parish Council encourages and supports community action, in particularly action fronrparishioners to ensure that gullies leading to roadside ditches are properly maintained adjacent to theirown properties but also more significantly in spaces between the built up areas of the Parish along TheStreet and France Lane.

Brief description of proposed works or activity

With respect to Item #1" above - Survey Gullies and drainage runs: let and survey stormwaterdrainage system North of Patching Church. Report to be submitted upon completion, leading topotential further application for funding to support reparation works.With respect to ltem #2 above - Installation of repositioned gully at junction of Arundel Road andFrance Lane, comprising:

a. Excavate existing gully"b. Instalt new 450mm x 900mm gully with a D400 grate and frarne and connect to existing

pipework.c. Break out and remove carriageway surfacing around gully.d. Lay tarmac surfacing to new levels consisting of 30mm AClOmm close surface over 60rnm

AC2Omm dense binder as per WSCC standard specification no. 5278/38/21.

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How long has the community been aware ofthe issue or needs you airn to address?

Patching Parish Council has been aware of the problemsfor two years.

What are the Operation Watershed objectivesthis work will achieve? (please tick)

Protects homes, properties, businesses andaccess from flooding

,/

lmproves community flood awareness &response through training and planning

Delivers drainage improvement ,/

lmproves local understanding of maintenance,obligations and responsibilities

lrnproves maintenance of drainage andwatercourse

,/

Suppor4ts development of joint working withother groups acidressing flood issues


Commercial Premises Number None

Public Highway ,/

Private Access

Has the project identified any vulnerablepeople who will benefit from thisworklactivity?

\kslNo ( geta*s*r+vieeA)

Does the project align with any existingemergency plan or is this something that willbe looked at as part of the project? \aeslNo {gemil+previded}

Who is going to do the work for you? Nominated Contractor - Landbuild

Community Volunteers - Project management

For contracted works what is the estimatedcost of the proposed project?

(Please provide competitive guofes from 3contractors):

S.3tgL7 ex VAT

(multiple quotes not required under f5k)

A copy of the quote is attached to this application.

Total amount of grant funding you areapplying for: 839L7

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Community Commifirent $tatement: PJease ptovide a stafefirent detatlittg;

What the Group is contributing to the delivery of this proiect in ferms af management, funding,valunteers;

What the Group will cantribute to further outcornes afrer campletiofi af this project;

What commitment the Group will make to angaing maintenance where appropriat€;

Haw tttis project will bring your community claser together.

This rnodest project provides flood rnitigation to both the rnain and southern parts of thevillage. The southenn part ("France") is sornewhat isolated from the village centre andconsequently there is decreased engagement from the residents. The proposed works willimprove engagement by demonstrating to both central afid "France" residents that theParish Council works on behalf of the whole village and Parish.

The proposed Operation Watershed works at the Arundel Road / France Lane junction inPhase 1 and Phase 2 (separate application) address a longstanding issue which the Parish

Council is unable to address from its own resources Eiven the minirnal Parlsh precept. It is

arguable that this is really a l-lighways issue due to the resultant significant risk of black ice

at the Arundel Road / France l-ane junction - however it is understandable that the lowtraffic volumes result in spending being prioritised elsewhere. This does not however reducethe risk to parish residents, and it is therefore important that action is taken before aserious accident occurs.

This request for funding support for jetting and surveying gullies in the north of the village isintended as preventative action and risk mitigation. The subject gullies are known to floqdand overflow in heavy rain, and creating a risk of ongoing flooding to some 14 roadsideproperties within the conservation area. The reasons for this are not known. This thereforeis the first step in identifoing what further action is required to prevent flooding through thecentre of the conservation area/ and is likely to be followed by a request for further fundingsupport for reparation work in due course.

The proposed works are supportive of the Parish Councii's ongoinE activities in encouraginglandowners to take responsibility for the clearance of roadside ditches within the parish. TheParish Council have historicalfy reported drainage issues to WSCC Highways wheneappropriate - ttris request is to resolve issues previously reported to WSCC l-lighways whichhave not been solved due to budgetary issues.

Additionally the Parish Council encourages and supports community action, in particularlyaction from parishioners to ensure that gullies leading to roadside ditches are properlymaintained adjacent to their own properties but also more significantly in spaces betweenthe built up areas of the Parish along The Street and France Lane"

The Parish Council has lirnited resources available, but will provide planning and projectmanagement as necessary to ensure the successful execution of these two tasks.

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Deborah Urquha*

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Patching Parish CouncilComrnunity GrouP

Gullies Phase 2

Description of issues, needs andlor initiatives

1. Surface water drainage from Arundel Road currently diveris naturally across the carriageway at the

junction of Arundel R6ad and France Lane. Additionally, spring water from adjacent properties

drains across the carriagewaY"Z. Overflowing gullies at ttie south end of the village ieading to risk of flooding to tlre highway and

specifically ice risk during cold weather conditions at junction of Arundel Road and France Lane'

3. pfrase t oi tnis prolect repositions an existing gully in Arundel Road to provide improved effectivity'

4" This Phase 2 provides an additional gutly to further improve drainage'

The scope of the proposed work is specific to highways improvement in that it is intended to prevent

flooding and risk of black ice to a heavily used road junction and property entrances to two properties,

but not flood risk to any specific property. On this bisis it is suggested that the proposed work impacts

ill parishioners who use this road 3unction, as weil as other users of Arundel Road as it passes through

the Parish.

The proposed works are suppoftive of the Parish Council's ongoing activities in encouraging landowners

to take responsibility for the clearance of roadside ditches within the parish' The Parish Council have

historicaliy reported drainage issues to WSCC Highways where apprapriate - this request is to resolve

issues previously reported io WSCC Highways which have not been solved due to budgetary issues'patching parish Council previously received bperation Watershed funding for improvements to ditches

and culverts in 1-le same area of the villaEe but the scope of work approved, whilst beneficial in terms

of removing flood risk to properties, was insufficient to cornpletely resolve the issue'

Additionally the parish Council encourages and supports eommunity action, in particularly action from

parishioners to ensure that gulties teaeJing to roadside ditches are properly rnaintained adjacent to their

own properties but also morL significantly in spaces between the built up areas of the Parish along The

Street and France Lane.

Brief description of propased works or activity

Installation of new gully on France Lane to front of seldon Manor.a. lnstall ne* g00mm x 450mm gully with a D400 grate and frame at low point of

carriagewaY.b. Connect new gully to existing gully using UPVC 150mm pipe with 5T1 concrete bed and

surround.c. Reinstate carriageway with 40mm of AC1Omm close surface over 60mm of AC20 dense

binder as per WSCC standard detail no' 5278/38/2t'

These works provide an additional gully further to the repositioning of the existing gully proposed by

application Patching 17'01

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How long has the community been aware ofthe issue or needs you aim to address?

Patching Parish Council has been aware of the problemfor two years.

What are the Operation Watershed objectivesthis work will achieve? {please tick}

Protects homes, properties, businesses andaccess from flooding

,/

lmproves community flood awareness &response through training and planning

Delivers drai nage improvement ,/

lmproves local understanding of maintenance,obligations and responsibilities

lmproves maintenance of drainage andwatercourse {

Supports development of joint working withother groups addressing flood issues

What will the scheme protect? (please tick) Residentia I prCIperties Number 2

Commercial Premises Number None

Puhlic Highway ,/

Private Access

Has the projeet identified any vulnerablepeople who will benefit frorn thiswork/activity?

\qes/ No (ee+aits-preriAeU)

Does the project align with any existingemergency plan or is this something that willbe looked at as part of the project? rhs/No {det+ikipr€vided}

Who is going to do the work for you? Norninated Contractor - Landbuild

Community Volunteers - Project management

For contracted works what is the estirnatedcost of the proposed project?

(Please provide cornpetitive quotes from 3contractors):

E3,2OE ex VAT

(multiple quotes not required under [5k]

A copy of the quote is attached to this application.

Total amount of grant funding you areapplying for: f3209

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This modest proiect provides flood mitigation to the southern part of the village, and is thesecond stage of a 2 phase project. The southern part ("France,,) is somewhat isolated fromthe village centre and consequently there is decreased engagement from the residents. Theproposed works will improve engagement by demonstrating to both central and,.France,,residents that the Parish Council works on behalf of the whole village and parish.

I lflTo"sed operation watershed works at the Arundet Road / France Lane Junction inPnase r ancl Pha$e 2 (separate applications) address a longstanding issue which the partshcouncil is unable to address rrom its own resources given the minimal parish precept. It isarguable that this is really a Highways issue due to the resultant significant risk of black iceat the Arundel Road / France Lane junction - however it is understandable that the lowtraffic volumes result in spending being prioritised elsewhere" This does not however reducethe risk to parish resldents, and it is therefore important that action is taken before aserious accident occurs, Additionally, there is some risk of flooding to two propergesadjacent to the junction.

The proposed works are supportive of the Parish council's ongoing activities in encouraginglandowners to take responsibitity for the clearance of roadside ditches within the parish. TheParish council have historically reported drainage issues to wscc Highways whereappropriate * this request is to resolve lssues previously reported to rySCC Highways whichhave not been solved due to budgetary issues.

Additionally the Parish council encourages and suprcrts community action, tn particularlyaction from parishioners to ensure that gullies leading to roadside ditches are properlymaintained adjacent to their own properties but also more significanfly in spaces betweenthe built up areas of the parish along The street and France Lane.

The Parish Councll has limited resources available, but will provide planning and projectmanagement as necessary to ensure the successful execution of this task.

Community Commitment Statement: Flease provide a stdtement detaiting;what the Group is contributing ta the detivery of this project in terms of rnanagement,volunteers;

what the Group will contribute to further autcomes after completion of this project;

what commitment the Graup will make tCI angCIing maintenance where appropriate;How this project will bring yaur community claser taEether.

Name of WSCC Countv Councillor:.

Member Signature:

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Declaration: I have read and understood the terms and conditions and declare that, to the best of my knowledge, the information provided on this form is true and accurate

Signature of Applicant S Mapley

Date 19th September 2016


Community Group Willowbrook Flood Defence Group / MoS Parish Council

Project Title Flood Alleviation Project to the Willowbrook area – extended scope


As a result of the flooding in Lodge Close, Ancton Lodge Lane and to all the Willowbrook Estate and surrounding areas in June 2012 WSCC commissioned OPUS to conduct a full report.

This OPUS report made recommendations for short term strategy/ quick fix and this application relates to recommendation 5.2.3 and associated works.

These proposed works are in accordance with the recommendations within that report and have been followed by quotation consultations with WSCC and ADC.

In addition to the recommendations of 5.2.3 it later became apparent that the culvert under the old caravan ( now removed) had collapsed, and therefore the flow capacity of this culvert is now seriously reduced and is in urgent need of repair.

Recent investigations by ADC of the low level pipe under Ancton Lodge Lane has shown that the flow is reduced or inadequate and the proposed work will rectify the severely restricted flow under the road as recommendation 5.2.3.

These works when complete will substantially improve the ability of elderly residents to carry out regular maintenance to private assets all in accordance with OPUS recommendation 5.2.5 item 2



The changes to the specification have resulted in us being left with an open sump ditch approximately 2.5 metres deep that requires fencing off and securing with a galvanised metal gate and lock, for public safety purposes, along Ancton Lodge Lane.

We therefore kindly request that the committee considers our application through Operation Watershed of an additional sum of £2,901 exc. VAT to enable us to complete this project.

Please note: Willowbrook residents have already contributed £2,000 towards this particular phase of the flood defence project and Mr Turner at 20 North Avenue South has contributed £1,000. In addition to the above, Willowbrook residents have also contributed funds to the extensive flood alleviation works which took place in the holding pond during 2016 in conjunction with WSCC & ADC.

Breakdown of Additional Costs

£ 379 Difference between original quote £30,192 exc. VAT & Landbuild’s revised costs £30,571 exc. VAT(Gabion baskets to Ridgidrains)

£ 1,115 Additional works requested by Paul Cann, ADC, as a result of necessary changes during the build

£ 1,407 Fencing off the open sump ditch on at Litten/Ancton Lodge Lane (Photos of ditch attached)

How long has the community been aware of the issue or needs you aim to address? Since the flooding in June 2012




Delivers drainage improvement




What will the scheme protect? (please tick) Residential properties Number 51+

Commercial Premises Number 3

Public Highway


Private Access


Yes (details provided)

The majority of the residents in this location are senior citizens, many of whom have disabilities. Those persons experienced high levels of stress and upheaval when they had to leave their homes in June 2012 due to the flooding in this location. These works will substantially reduce the potential of future flooding in the area whilst notably alleviating further anxiety for the local residents.


Yes/ (details provided)

The OPUS Report Commissioned by WSCC and published

Who is going to do the work for you? Nominated Contractor – Landbuild are our preferred contractors due their complete understanding regarding keeping disruption to all parties involved to a minimum plus the thoroughness of their quote.

Community Volunteer - Steve Sampson M.C.I.O.B Chartered Builder to oversee the project



£2,901.00 Exc.VAT

(VAT Element to be claimed back via Middleton Parish Council)

Total amount of grant funding you are applying for: £2,901

Identify any match funding for project N/A






Willow Brook residents have maintained the Litten ditch and its surrounding areas for the past 15 years which has entailed cutting back plant roots, shrubs, and other associated vegetation to keep the water course clear.

Once the proposed works have been carried out the Willow Brook residents pledge to continue with their ongoing maintenance programme working closely with Engineers at ADC and Flood Risk Management at WSCC who both support this application.

The completion of these works will ultimately improve the wellbeing of the community giving them the peace of mind that the recommendations within the OPUS report have been adhered to and that everything within our powers has been done to avoid a repeat of the June 2012 floodings!


Mrs Joan Phillips

Member Signature:

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Community Group Littlehampton Flood Action Group

Project Title South Terrace Twitten


June 2012 saw properties along South Terrace no 82 to 91 experiencing extreme flooding from the large amount of rain fall and surface water running from Beach Road down into the Twitten behind the properties and then into the properties.


Raise the footway 100mm at the entrance to the Twitten from Beach Road.

Saw cur and excavate 5m2 of footway to a maximum depth of 100mm.

Excavate up to 100mm depth in soft/loose material in the alleyway for 10lin meters, at 1.5 meters wide.

Raise existing BT chamber and gas cover in the footway to a maximum of 100mm.

Lay and compact type 1 sub base on geotextile to form rise in footway, with a gradual fall into the Twitten to the 10lin meters excavated boundary.

Lay and compact 50mm of AC10mm to regulate footway with 40mm AC6mm close surface course

Whilst undertaking this work there was a need to make necessary changes to the work at an additional cost of £846.60.

How long has the community been aware of the issue or needs you aim to address? Since 2012



√


√

Delivers drainage improvement √



√




Commercial Premises Number

Public Highway

Private Access


Yes/ (details provided)

A number of residents are elderly or disabled. The Flood Action Group have identified support for the group in their Flood Emergency Plan

√


Yes/No (details provided)

√

Who is going to do the work for you? Nominated Contractor

Landbuild

Community Volunteers



£846.60

Total amount of grant funding you are applying for: £846.60

Identify any match funding for project






This work is the final part of flood reduction measures that have been delivered in partnership with the DEFRA Pathfinder Project to protect the terrace properties from experiencing flooding in the future.

Additional measures included Flood Gates for each of the 18 properties.

The Flood Action Group have been working with the local residents around raising awareness of how to mitigate flooding to their properties and have also included this location in their Flood Emergency Plan.


Ian Buckland

Member Signature:


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Documents

Active Community Fund applications - January 2016 looked at as part of the project? \aeslNo {gemil+previded} Who is going to do the work for you? Nominated Contractor - Landbuild Community