Adobe Forms Integration in SAP Web AS 6.40

Marc ChanSr. NetWeaver Consultant NetWeaver RIG US

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Agenda

Scenario Overview

Technical Architecture and Demo

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Business Need for Interactive Forms

Extend business processes to more usersn Integrate more users (internal and external) into business processes

Improve forms-based business processesn Paper is error-prone and easily outdatedn Paper-based forms require manual data re-entryn HTML, email and fax documents are frequently redundant

The answer is to deploy interactive formsn Documents that contain data extracted from core systemsn Can be dynamic or static, completed online or offlinen Enable full automation of forms-based business processes

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What does it look like ?

Paper-like layoutnSelf-explanatorynNatural look and

feel

User Handlingn Save locallyn Distribute via email / Portaln Digital signaturen Local printing

Background Servicesn Structured data in XMLn Prefilled application valuesn Prefilled list boxes, help values, …n Automatic data extraction

and integration in application

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Partnership Overview

Benefits of SAP-Adobe cooperationn Integration of Adobe PDF technology into SAP solutionsn 500 million Adobe Readers distributed worldwide n User-friendly design tool significantly reduce TCO n Pre-existing PDF forms, e.g. government forms, can be re-usedn „Natural“ look and feel for many business scenarios

Adobe/SAP strategic partnershipn Initial partnership contract signed in 06/2002n Solution is available with NetWeaver04

Adobe providesn Open technology, de-facto standard for formsn Combine benefits of PDF with open XML technology

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Benefits of Interactive Forms Solution

Reduce operational costs n Eliminate time-consuming, error-prone paper document processing

Communicate and collaborate more effectivelyn Reach out to extended teams and external parties with interactive forms;

capture information from anyone and return it to SAP systemn Make it easy to capture and process information from any employee,

customer, supplier or partnern Streamline forms-based collaboration and communication

Embed best practices into interactive formsn Enable new collaborative business scenarios with interactive forms based on

PDF via mySAP ERP, SAP for Public Sector, Manager Self Services (MSS) etc.

n Re-purpose existing PDF forms from organization, government, or public domain

n Easily create forms

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Solution Overview

Graphical Forms Designern Integrated with SAP development environments

Documents for viewing and printingn PDF, PS, PCL and ZPL output

PDF Documents with Adobe Reader Rightsn Enable new functionality in Adobe Reader, like “Save as”, Annotations,

Digital Signature and Certificationn Can be turned on by document

Interactive online formsn Visually rich PDF formsn Tightly integrated with existing SAP User Interface framework

Interactive offline PDF forms (round-trip forms)n Created and distributed from the SAP applicationn Are completed by the user in Adobe Reader while offlinen Completed form can be submitted using the integrated “submit” button, via

e-mail or http

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Full Integration into SAP NetWeaver

J2EE ABAP

Application Platform

Adobe Document Services

DB and OS Abstraction

Adobe Designer

.NET

Web-Sphere

…

DB and OS Abstraction

People Integration

Com

posi

te A

pplic

atio

n Fr

amew

ork

Process IntegrationIntegration

BrokerBusiness Process

Management

Information IntegrationBusiness

IntelligenceKnowledge

Management

Life Cycle M

anagement

Portal Collaboration

J2EE ABAP

Application Platform

Multi-Channel Access

SAP SAP NetWeaverNetWeaver™™

Master Data Management

DB and OS Abstraction

Adobe Designer

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Communication of Components - Run Time

PDF Object (Java)PDF Object (Java)

PDF Object (ABAP)PDF Object (ABAP)

Application Code (Java)Application Code (Java) Application Code (ABAP)Application Code (ABAP)

SAP Web Application Server

J2EE Stack ABAP Stack

Document servicesDocument services(EJB)(EJB)

Web Services

Adobe document servicesAdobe document servicesCore ComponentsCore Components

Web Services

Web Services

Post ProcessingPost ProcessingFrameworkFramework

SOAP

SOAP

J2EE ABAPApplication Platform

Adobe Document Services

DB and OS Abstraction

Adobe DesignerAdobe Designer

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Scenario 1: Forms for Data Acquisition (online scenario)

SAP Application

e.g. worker of assembly line

Bill of Material, Material properties, Q-Forms, ...

Prefilled according to location and worker

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Scenario 2: Support for Sales Force (offline scenario)

z.B. mySAP CRM

n Completing form with the customer

n Print-out for the customer as protocol

n Forwarding form to SAP system

n Generation customer visit out of campaign

n Filled PDF-meeting-minutes is sent to sales representatives

@Sales Representative

n Automatic processing of next steps (e.g. order posting)

@SAP

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Scenario 3: Structured Correspondence (document creation)

SAP Application Employee

Interactive forms

Return

n Fully automaticallyn Via employee

Processing

n Electronic dispatching (email, portal) as PDF file(with individual editing rules)

n Printing

Generatessets of dataat differenttimes

n Automatic selection of documents or sets of documents

n Automatic filling of corresponding fields

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Agenda

Scenario Overview

Technical Architecture and Demo

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Interactive Forms Solution – Design Time

Java PDF Object ABAP PDF ObjectSAP Web Application Server

Adobe Document Services

J2EE Engine

NetWeaver Developer Studio ABAP Workbench

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Interactive PDF Forms in Web Dynpro

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Overview – Software Components

Adobe providesAdobe Document Services (ADS)

u Implemented as a Web Service on SAP NetWeaver 04u Generates a PDF based on

l Template (XML Form Template - XFT): layout descriptionl Data (XML Form Data - XFD): data

u Applies Adobe Reader Rights to the PDFu Extracts data from a PDFu Additional features (not yet used):

l Encryptionl Digital Signaturesl Certificates

n Adobe Designer (AD)u Design time for creating form templates

n Adobe Reader (Version 6.0.2 or higher)u Additional Plugin handles client-side communication with Web Dynpro

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Overview – Software Components

SAP provides

n SAP NetWeaver Developer Studiou Java Development Tools (e.g. WebDynpro with Interactive Form UI element)u Designer Integration Control (embeds Adobe Designer in Developer Studio)

n SAP Web Application Serveru Web Dynpro Runtime (e.g. Interactive Form server-side element)u PDFObject

l Application interface for ADS-calls:

u Reader Integration Control (client-side integration: DLL + Installer)

IWDPDFObject pdfObject = WDPDFObjectFactory.getPDFObject();pdfObject.setTemplate(templateURL);pdfObject.setData(dataStream);boolean callStatus = pdfObject.createPDF(resultURL);

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Overview – Design Time

Developer Studio

Adobe Designer

DTR DDIC

Web Dynpro

Designer IntegrationControl

Interactive Form

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Overview - Runtime

Web Application Server

Web Dynpro Runtime

Adobe DocumentServices

Web Dynpro Application

Interactive Form

PDF Object

Browser

CSF

AdobeReader

InteractiveForm

ReaderIntegration

Control

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Demo

Demo

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Interactive Form Demo – Online Scenario

Browser

Web AS

DB

Web DynproApplication

Web DynproApplication

AdobeReader

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Interactive Form Demo – Offline Scenario

Browser

Web AS

DB

Web DynproApplication

Web DynproApplication Adobe

ReaderFile system

Mail Client

Mail Server

JavaApplication

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Interactive Form Demo - Architecture

AdobeIntegrationComp

DatabaseComp

OnlineComp OfflineComp

embeds

embeds

embeds

read,clear,submit

DB

Web-Dynpro-Project-Diagram: AdobeIntegrationDC

read,clear,submit

submitToDatabaseEvent

submitToDatabaseEvent

init

EmbeddingComponents

Cross ComponentControl Flow

DatabaseAccess

Cross ComponentData Flow

PrefillData

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Build Up Context Of Form View

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Define Form View And Bindings

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Define Form Layout and Mappings

Data Schema Graphical Layout Designer Designer Tools Palette

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Further Information

è Public Web:SAP Developer Network: http://sdn.sap.comArea: Web AS; Quick Link: Interactive Forms(https://www.sdn.sap.com/sdn/developerareas/was.sdn?page=adobeforms.htm)

SAP Customer Services Network: http://service.sap.com/adobeAdobe Systems: http://www.adobe.com/sap

è Product Management / Consulting ContactMatthias Zeller, Adobe (mzeller@adobe.com)Markus Meisl, SAP (markus.meisl@sap.com)Carsten Brandt , SAP (carsten.brandt@sap.com)Marc Chan, SAP (marc.chan@sap.com)

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Q&A

Questions?

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