ADP View Applications & Status Changes

Taylor PittardCreated 7.13.18

ADP Manager: Viewing Applications

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Step 1After Logging into ADP

Select:

My Team> Talent > Applications

1. Log into ADP Admin2. My Team3. Then Talent4. Then Applications

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Step 2

1. Application Status: Pie Chart- visual view of all applicants for your requisitions• it breaks down the

number of candidates in each status❑ New applications

❑ Screening

❑ Not qualified

❑ Interviewing

❑ Etc.

1. This page comes up2. At the top left side you will see 2 charts

1. Application Status: Pie Chart view all applicants for your requisitions• it breaks down the number of candidates in

each status❑ New applications❑ Screening❑ Not qualified❑ Interviewing❑ Etc.

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Step 2 continued..

1. Sourcing Efficiency: Pie Chart- visual view of where the applicants come from

❑ Indeed

❑ Career Center

❑ LinkedIn

❑ Referrals

❑ Etc.

1. Sourcing Efficiency: Pie Chart view where the #’s of applicants from each source

❑ Indeed❑ Career Center❑ LinkedIn❑ Referrals❑ Etc.

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Step 2 continued..

1. Showing Applications for: lets you sort applications by

❑ Open requisitions

❑ Closed requisitions

❑ On hold requisitions

❑ All requisitions

You will mainly want to view your “open requisitions”

1. Showing Applications for: lets you sort applications by❑ Open requisitions❑ Closed requisitions❑ On hold requisitions❑ All requisitions

You will mainly want to view your “open requisitions”

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1. List of all Open Applications

2. Click the name of the candidate (far left column) to view their application profile & resume

3. Status: You can view the status of the application: new application, does not meet qualifications, etc. in the far right column• You will not be able to view

the full candidate profiles when the status is “New Application”

Step 2 continued..

Next- half way down:1. List of all Open Applications

2. Click the name of the candidate (far left column) to view their application profile & resume

3. Status: You can view the status of the application: new application, does not meet qualifications, etc. in the far right column• You will not be able to view the full candidate profiles when the status is

“New Application” = means not reviewed by hr. yet• You can view full profiles when the status is “Forwarded to Hiring

Manager for Review” (will indicate a new application for your to view)• HR will determine if the applicant qualifies and mark candidates

with this status “forwarded to hiring manager for review”

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Step 3Candidate Profile

1. At the top you will find candidate contact information

2. Position Applied for

3. Here is were you will find resumes and attachments (cover letter, etc).

4. This section tells you if the profile was parsed from a resume or completed by the applicant

This page will appear one you click the name of the candidate1. At the top you will find candidate contact information2. Position Applied for3. Here is where you will find resumes and attachments (cover letter, etc).4. This section tells you if the profile was parsed from a resume or completed by

the applicant- use the resume and ignore the profile education and employment info if the profile is parsed from the resume (information may not be accurate).1. If the profile was completed by employee (not parsed from resume)

then you can review the education, employment, etc. sections.

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Step 3 Continued..

1. Back to Results button – takes you back to the list of candidates

2. Previous button- takes you to the previous candidate

3. Next button - takes you to the next candidate

1. Back to Results button – takes you back to the list of candidates2. Previous button- takes you to the previous candidate3. Next button - takes you to the next candidate

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1. Actions Button: • 3 options:

• View Application in PDF form (easier to read version of profile)

• Change Application Status (called left message, scheduled interview, did not return call, etc.) – be sure to update the status as you go

• View Application History (review previous status updates)

2. Candidate question responses• If you have any questions

you would like to add let HR know

Step 3 Continued..

1. Actions Button: gives you 3 options:• View Profile/application in PDF form (easier to read and printable)• Change Application Status (called left message, scheduled interview, did not

return call, etc.) • View Application History (review previous status updates)

2. Candidate question responses• If you have any questions you would like to add let HR know

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Once you have made contact or attempted contact with the candidate: you will need to update the application status

1. Select “Actions” Button

2. Click “Change Application Status”

Step 4 Change Application Status

Once you have made contact or attempted contact with the candidate: you will need to update the application status1. Select “Actions” Button2. Click “Change Application Status”

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1. Select “change status to* ❑ Only use status’

regarding candidate contact/attempted contact (see next slide for approved status changes)

2. Notes: Then type a quick note or reason for the change here-once you write a note and submit you cannot delete it.

3. Select “Done” when finished

Step 4 Change Application Status

1. Select “change status to* ❑ Only use status’ regarding candidate contact/attempted contact (see

next slide for approved status changes)2. Notes: Then type a quick note or reason for the change here- once you write a

note and submit you cannot delete it.3. Select “Done” when finished

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DO’s

1. Status Updates (for manager use):

Candidate Contact

❑ Duplicate application

❑ LM did not return call for prescreen

❑ Did not return calls to schedule interview

❑ LM (left message) to schedule interview

❑ email screen, forwarded to hiring manager

❑ Schedule interview first interview scheduled

❑ 2 interview scheduled

❑ add. info needed

❑ no call/ no show for interview

❑ received after deadline

❑ not able to complete training at this time

❑ Referred to other position

Status ChangesDon’ts2. Status Updates (for HR only): qualifications, backgrounds and offers

❑does not meet qualifications

❑DMV Needs more experience

❑Background check

❑Reference check

❑Make offer

❑negotiating offer

❑offer extended waiting on decision

❑declined offer due to salary

❑Accepted offer conducting bkgd checks & references

❑no call / no show for training

❑non negative drug test results

❑ did not go for drug test

❑does not meet driving criteria

❑inconsistencies with references

1. Managers are only to use status updates regarding contact with candidate

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1. You may view the Application Status Here!

Step 4 continued..

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1. Notify the HR recruiter via email any status updates regarding:qualifications, background checks, and hiring (offers, etc.)

2. If you have questions about the status for a candidate contact recruiting.

Step 5

1. Notify the HR recruiter via email any status updates regarding: qualifications, background checks, and hiring (offers, etc.)

2. If you have questions about the status for a candidate contact recruiting.

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Taylor Pittard

Email Taylor Pittard in the Human Resources Departmenttpittard@arceriecounty.org (or 716.833.8603 ex.2342)

Any questions feel free to email Taylor Pittard in the HR dept. @ tpittard@arceriecounty.org (or 716.833.8603 ex.2342)

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