Agenda 2 - La Verne, California

Table of Contents

Agenda 2Agenda Items

5.a. City Council Minutes 105.b. Register of Audited Demands 245.c. Commission & Committees Appointments 305.d. Development Impact Fees 325.e. Administrative Regulations, Debt Mgnt. 365.f.1. Reso.18-23, LLMD No. 6 405.f.2. Reso.18-24, LLMD No. 7 685.f.3. Reso.18-25 LLMD No. 8 845.f.4. Reso.18-26, 84-1M 1005.f.5. Reso. 18-27 OTLVBID Report 1085.f.6. Resos 18-28 & 18-29, Job Description & Salary 1165.f.7. Reso.18-30, Teen Center Architect Agreement 1466. Appropriation Limit - 2018-19 1627.a. Chamber Partnership Agreement 1667.b. Homelessness Plan 188

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CITY OF LA VERNE

CITY COUNCIL AGENDA

Monday, June 04, 2018 - 6:30 p.m. City Hall

Council Chambers 3660 D Street, La Verne, CA 91750

Attendance and participation at the City of La Verne Council meetings are welcomed and appreciated. Community engagement provides the City Council with valuable information. Regular Meetings are held on the 1st and 3rd Monday of every month. In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. All items submitted for future agendas must be in writing to the Assistant City Clerk no later than 5 p.m. on the Monday prior to the first and third Monday of each month. Materials related to an item on this agenda, submitted to the Council after distribution of the agenda packet, are available for public inspection at the meeting or in the City Clerk’s Office during normal business hours.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Council Member Carder, Council Member Rosales, Council Member Hepburn, Mayor Pro Tem Davis and Mayor Kendrick

Don Kendrick, Mayor

Muir Davis, Mayor Pro Tem

Robin Carder, Council Member

Charlie Rosales, Council Member

Tim Hepburn, Council Member

www.cityoflaverne.org

(909) 596-8726 - Phone

(909) 596-8740 - Fax

City Hall Council Chamber

3660 D Street

La Verne, CA 91750

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AGENDA, La Verne City Council Meeting, Monday, June 04, 2018, Page 2

4. ANNOUNCEMENTS AND PRESENTATIONS

a. Presentation and Recognition of the La Verne Successor Agency Oversight Board - The

La Verne Successor Agency Oversight Board was formed in 2012 to oversee the process of winding down the activities of the disposing of the assets of the previously dissolved City of La Verne Redevelopment Agency (RDA). The City would like to recognize the board members for their willingness to serve and their commitment to the community. The board is composed of six members: Mike Gregoryk Hal Fredericksen Stephen Duckett Arun Tolia Karen Huigens Ann Sparks

5. CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council or member of the audience requests separate discussion.) NOTE: Council Member Carder will abstain from voting on Item N o . 5.f.4. Resolution No. 18-26, because she owns property within District No. 84- 1M. Mayor Kendrick will abstain from voting on Item 5.f.5 Resolution No. 18-27, (intention to approve the annual report for the Old Town L a Verne Business Improvement District and scheduling a public hearing) because he owns a business within the district boundaries. a. City Council Minutes of March 19, 2018 and April 2, 2018, to be received and filed.

b. Register of Audited Demands in the amount of $1,193,461.32 dated May 22, 2018; in the amount of $287,320.43, dated May 29, 2018, approval recommended.

c. Commission and Committees Appointments - Due to expiring Committee terms effective June 30, 2018, appointments to the Planning Commission, Senior Advisory Committee, Youth and Family Action Committee and Youth Sports Committee are being presented for Council ratification.

It is recommended that the City Council ratify the following reappointments: Planning Commission: (Four-year-term, maximum of 2 terms) Phil May to a four-year term until June 30, 2022. Wendy Lau to a four-year term until June 30, 2022. Jason Simison to a four-year term until June 30, 2022. Senior Advisory Committee (Two year terms, no maximum terms) George Borst to a two-year term until June 30, 2020. Salvatore Campo to a two-year term until June 30, 2020. Terry Kistler to a two-year term until June 30, 2020. Youth & Family Action Committee (Two-year term, no maximum terms) Carolyn Fuller Cockrell to a two-year term until June 30, 2022. Patti Latourelle to a two-year term until June 30, 2022. Youth Sports Committee (Two-year term) Brian Shively, Citizen at large to a two-year term until June 30, 2022. Stephanie Moreno, Alternate to a two-year term until June 30, 2022. Tri-City Mental Health Community Member (Two-year term, no maximum term) Carolyn Cockrell to a two-year term until June 30, 2022.

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d. Development Impact Fees - Under State law, information on certain fees collected by the City from various development activities is to be made available to the public. The City Manager’s Office is providing an informational report regarding Development Impact Fees for the fiscal year ending June 30, 2017.

Staff recommends that the City Council review the report and make the information available to the public pursuant to Government Code section 66006.

e. Approval of Administrative Regulations for Debt Management, Fund Balance Reserves,

and Designations, and Unfunded Accrued Pension Liability - Staff is presenting three (3) financial policies for Council approval. Some aspects of the policies listed formalize current practices for a prudent and conservative approach to financial stability. The areas the policies are focusing on to guide the decision making process is debt management, fund balance reserves and designations, and addressing any unfunded accrued pension liabilities.

Staff recommends the City Council approve the three administrative regulations for debt management, fund balance reserves and designations, and unfunded accrued pension liabilities.

f. Resolution (s) passage and adoption recommended, as follows:

1. Resolution No. 18-23 - A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE “ENGINEERS REPORT” FOR ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 2018-19 IN THE EXISTING LANDSCAPING & LIGHTING MAINTENANCE DISTRICT WITHIN SAID CITY, DECLARING ITS INTENTION TO PROVIDE FOR ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR SAME DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2, OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON (LLMD #6) - Pursuant to the requirements of the Landscape and Lighting Act of 1972, part of Division 15 of the Streets and Highway Code of the State of California, an Engineer’s Report for Landscape and Lighting Maintenance District No. 6, including special zones, those areas receiving specific benefit in addition to the special citywide benefit has been prepared for City Council approval. Said approval sets the levy of assessments for Fiscal Year 2018-19 and sets the public hearing for July 16, 2018. No change in the assessment levy is being proposed for the subject special benefit in Zones 2, 3, 4-1, 4-2 and 5. The formation of Zone 6 allowed for CPI increases which with the March 2018 CPI of 3.6% allows for a maximum assessment per parcel of $264.85. The maximum assessment is proposed to be levied. It should be noted that the budgets for all of the zones are proposed to decrease.

Staff is recommending that the City Council adopt Resolution No. 18-23, preliminarily approving the Engineer’s Report and setting the public hearing for the levying of assessment for Citywide District and the subject Zones for July 16, 2018.

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2. Resolution No. 18-24 - A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE “ENGINEERS REPORT” FOR ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 2018-19 IN THE EXISTING LANDSCAPING & LIGHTING MAINTENANCE DISTRICT WITHIN SAID CITY, DECLARING ITS INTENTION TO PROVIDE FOR ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR SAME DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2, OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON (LLMD #7) - Pursuant to the provisions of Division 15, Part 2, of the Streets and Highway Code, an Engineer’s Report for Landscape and Lighting Maintenance District No. 7 (La Verne Heights III) has been prepared for City Council preliminary approval. Said approval sets the levy of assessments for Fiscal Year 2018-19 and sets the public hearing for July 16, 2018. There is no proposed increase in the assessment but the levy is proposed to decrease.

Staff is recommending that the City Council adopt Resolution 18-24, preliminarily approving the Engineer’s Report and set the public hearing for levying a full year’s assessment for July 16, 2018.

3. Resolution No. 18-25 - A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE “ENGINEERS REPORT” FOR ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 2018-19 IN THE EXISTING LANDSCAPING & LIGHTING MAINTENANCE DISTRICT WITHIN SAID CITY, DECLARING ITS INTENTION TO PROVIDE FOR ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR SAME DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2, OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON (LLMD #8) - Pursuant to the provisions of Division 15, Part 2, of the Streets and Highways Code, an Engineer’s Report for Landscape and Lighting Maintenance District No. 8 (Marshall Canyon Estates Specific Plan development) has been prepared for City Council preliminary approval. Said approval sets the levy of assessments for Fiscal Year 2018-19 and sets the public hearing for July 16, 2018. It is proposed to set the levy at the 1996-97 approved full years’ assessment.

Staff is recommending that the City Council adopt the attached Resolution No. 18-25, preliminarily approving the Engineer’s Report and setting the public hearing for July 16, 2018.

4. Resolution No. 18-26 - A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2018-19 IN A SPECIAL MAINTENANCE DISTRICT, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON (84-1M.) - Attached for City Council review is the Engineer’s Report for Maintenance District No. 84-1M. The report contains a reference to the existing plans and specifications for the area to be maintained, the estimated cost to maintain for the Fiscal Year July 1, 2018 to June 30, 2019, and the assessment diagram. It is proposed that there will be no change in the levy from the previous eighteen years. Staff is recommending that City Council approve the Engineer’s Report on a preliminary basis and set the Public Hearing for July 16, 2018. NOTE: Council Member Carder will declare a conflict of interest and abstain from voting on Resolution No. 18-26, because she owns p r o p e r t y within District No. 84-1M.

Staff is recommending that City Council adopt the attached Resolution No.18-26, approving the Engineer’s Report, setting the public hearing for July 16, 2018.

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5. Resolution No. 18-27 - Downtown Business Improvement District An annual public

hearing is required to consider the Annual Report of the Old Town La Verne Business Improvement District (OTLVBID) and has been scheduled for June 18, 2018. At said hearing, the City Council will be requested to: 1) Receive and file a report of the OTLVBID prior year activities. 2) Approve the proposed OTLVBID 2018-2019 Annual Budget, and incorporate it into the overall City Budget. 3) Approve re-establishment of the District boundaries and assessment formula. Staff recommends the City Council adopt the attached Resolution No. 18-27, declaring its intention to approve the OTLVBID Annual Report and sets a public hearing on the matter for June 18, 2018. NOTE: Mayor Kendrick will declare a conflict of interest and abstain from voting on Resolution No. 18-27, because he owns a business within the district boundaries.

Staff recommends that the City Council adopt the attached Resolution No.18-27 declaring its intention to approve the OTLVBID Annual Report and sets a public hearing on the matter for June 18, 2018.

6. Resolution No. 18-28 & No. 18-29 - Approving Class Specifications and Salaries for Assistant City Manager/Director of Public Works, Deputy Director of Public Works, and Finance Manager - As a result of recent employee departures and retirements, staff has been evaluating ways to reorganize classifications and functions within the City Manager’s and Public Works Departments to operate more efficiently as well as retain employees. In conjunction with the adoption of the 2018 – 2019 fiscal budget, staff is recommending a change in authorized positions and received conceptual approval from the City Council during the May 21st budget study session. In accordance with the City’s personnel rules and regulations, such changes require formal City Council approval.

Staff recommends that the City Council adopt Resolution No. 18-28 & No. 18-29 approving class specifications and salaries for Assistant City Manager/Director of Public Works, Deputy Director of Public Works, and Finance Manager.

Resolution No. 18-28 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING A CLASS SPECIFICATION FOR ASSISTANT CITY MANAGER/DIRECTOR OF PUBLIC WORKS, DEPUTY DIRECTOR OF PUBLIC WORKS, AND FINANCE MANAGER.

Resolution No. 18-29 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING A SALARY CHART FOR ALL FULL-TIME EMPLOYEES AND REPEALING RESOLUTION NO. 17-79.

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7. Resolution No. 18-30 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING AN AGREEMENT WITH WLC ARCHITECTS, INC., FOR THE DESIGN PREPARATION FOR THE LA VERNE TEEN CENTER - Staff is requesting City Council approve an agreement,(Attachment A), with WLC Architect Inc., for the preparation of the schematic design and the design development for the La Verne Teen Center. The Schematic Design Phase will include 2 to 4 different layouts of each of the Master Site Plan, Preliminary Landscape Plan, Preliminary Floor plan, and Exterior Elevations. The Design Development Phase will include Design Development plans, Outline Specifications, Basis of Design, and Building Code Analysis. The cost for the design plans is $79,875 which will be budgeted in the Parks Development Fund.

Staff recommends that the City Council approve Resolution No. 18-30, authorizing an agreement with WLC Architect Inc., for $79,875 for the preparation of schematic design and design development for the Teen Center.

6. PUBLIC HEARINGS

Appropriation Limit for 2018-19 - Each year the City adopts an annual appropriations limit that pertains to the appropriations financed by proceeds from taxes. Appropriations financed by service fees, non-taxes and other revenues are exempt. The City’s current and proposed 2018/19 budgets reflect proceeds from taxes well under this limit.

Staff Recommendation: The City Council should approve Resolution No. 18-31, adopting an Appropriations Limitation for the 2018-19 Fiscal Year.

Resolution No. 18-31 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMITATION FOR THE 2018-19 FISCAL YEAR

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7. OTHER MATTERS

a. Consider Approval of the Draft Partnership Agreement with the La Verne Chamber of Commerce for 2018-2019 - The La Verne Chamber of Commerce has submitted an updated Partnership Agreement for a 12-month term; July 1, 2018 through June 30, 2019. The Chamber of Commerce is requesting a total financial subsidy of $40,000 over the 12-month term, in four equal quarterly payments of $10,000. This subsidy represents a status quo amount, as compared with the prior agreements. The proposed Agreement also includes renewal of the Incentive-Subsidy Program for Business Recruitment up to $3,000, and the previously approved line of credit. The “Shop La Verne” street banner program is also outlined in the agreement with the City providing the labor for installation twice a year for up to 40 banners. A Chamber representative will also provide the Council with an update of their events. The City Council Chamber Liaison Committee and staff recommend the City Council approve Resolution No. 18-32, approving the La Verne Chamber of Commerce’s Partnership Agreement.

Staff Recommendation: The City Council should approve Resolution No. 18-32, approving the La Verne Chamber of Commerce’s Partnership Agreement, which includes programs and funding for a twelve-month term in the amount of $40,000, an Incentive-Subsidy Program for Business Recruitment with a cost not to exceed $3,000 subject to Agreement provisions, and continuance of the previously approved line of credit not to exceed $10,000, from July 1, 2018 through June 30, 2019.

Resolution No. 18-32 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGLES, STATE OF CALIFORNIA, AUTHORIZING A PARTNERSHIP AGREEMENT WITH THE LA VERNE CHAMBER OF COMMERCE.(FISCAL YEAR 2018-19).

b. Presentation on the Homeless Plan - Draft “Plan to Prevent and Combat Homelessness” - Staff, with the assistance of LeSar Development Consultants (LDC), has prepared a draft “Plan to Prevent and Combat Homelessness” (Homeless Plan) for the City. The Homeless Plan, which has a significant focus upon homelessness prevention, outlines three (3) strategic goals, along with action items in support of each goal. These goals and actions reflect the priorities and needs of the community, while also aligning with the Homeless Initiative strategies adopted by the County of Los Angeles Board of Supervisors and funded by Measure H.

Staff Recommendation: The City Council should review the draft Homeless Plan (Attachment A), and provide staff with direction for any requested revisions prior to adoption of the Plan and submittal of the Plan to the County of Los Angeles.

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8. PUBLIC COMMENTS/ORAL COMMUNICATIONS - This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Any person desiring to speak should complete a ‘Speaker Card,’ located at the podium, and hand it to the Assistant City Clerk. When addressing the Council, please go to the podium and state your name and address for the record. The Mayor reserves the right to place limits on duration of comments.

9. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS - Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.

10. CLOSED SESSION a. Conference with Legal Counsel – Pending Litigation (Government Code Section 54956.9

(d) (1).

La Verne Firefighters Association v. City of La Verne, Civil Action No. 2:17-cv-08743 - GW (AFMx)

b. Conference with Labor Negotiator (Government Code Section 54957.6).

Negotiators: City Manager, Personnel Officer, and City Attorney

Employee Organization(s): La Verne City Employees Association, La Verne Police Officers’ Association, La Verne Firefighters’ Association, La Verne Police Middle Management Association and all unrepresented employees.

11. ADJOURNMENT to Monday, June 18, 2018 at 4:30 pm, in the City of La Verne Council

Chambers for Budget Study Session.

THE NEXT REGULAR MEETING of the La Verne City Council

is scheduled for Monday, June 18, 2018, at 6:30 p.m.

ADVISORY STAFF ____ Robert Russi, City Manager ____ Robert Kress, City Attorney ____ Lupe Gaeta Estrella, Assistant City Clerk ____ Dan Keesey, Director of Public Works ____ Eric Scherer, Director of Community Development ____ Bill Aguirre, Director of Community Services ____ Nick Paz, Police Chief ____ Pete Jankowski, Fire Chief ____ Dominic Milano, City Engineer ____ Bill Elftman, Information Services Manager

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MINUTES OF THE REGULAR MEETINGOF THE CITY COUNCIL OF THE CITY OF

LA VERNE HELD IN THE COUNCIL CHAMBERSOF THE LA VERNE CITY HALL

Monday, March 19,2018

1. A regular meeting of the La Verne City Council was called to order by Mayor Kendrick at 6:30 p.m

2. Council Members present: Mayor Don KendrickMayor Pro Tem Tim HepburnCouncil Member Robin CarderCouncil Member Charlie RosalesCouncil Member Muir Davis

Absent;

Advisory personnel present: City Manager Robert RussiCity Attorney Robert L. KressAssistant City Clerk Lupe Gaeta EstrellaPublic Works Director Dan KeeseyCommunity Development Director Eric SchererCommunity Services Director Bill AguirrePolice Chief Nick PazPolice Captain Colleen FloresPolice Lieutenant Sam GonzalezFire Chief Pete JankowskiPersonnel Officer JR RanellsSenior Planner Candice BowcockRecreation Supervisor Yvonne DuranAccountant Christy LopezFinance Consultant Mark Alvarado

Pledge of Allegiance was led by Mayor Kendrick.

Consent Calendar It was moved by Rosales, seconded by Hepburn and unanimously carried toaccept, approve, or act on the Consent Calendar items, except for ltem No. 4c,Mid-Year Reports, ltem No. 4d Rotation of Mayor Pro Tem, ltem No. 4h,Approvalof Pension Obligation Bond Financing Legaland professionalAgreements, and ltem 4i, Retainer Agreement with Renne public Law Group,was pulled from the Consent Calendar at the request of resident RichardBowen for further discussion.

Registers of Audited Demands Reoister of Audited Demands in the amount of $248, 884.41, dated March 6,2018; and in the amount of $1 ,147,305.18, dated March 13, 2018. Approvedas recommended by staff.

Treasurer's Report Treasurer's Report for the Month of February ,2018, received and filed.

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None.

Mid-vear Fiscal Status Report - concerning the financial activities of thecity for the period ending December 31, 20'17. The report includes budget toactualcomparisons for revenues and expenditures along with other financialinformation.

Pulled from Consent Calendarfor Further Discussion byLa Verne Resident RichardBowen, Mid-Year Reports

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Monday, June 4, 2018, City Council Meeting Page No. 1

City Council Minutes, Monday, March 19, 2018, Page 2

Richard Bowen, 2340 Eagle Court, La Verne, requested that this item be pulledfrom the Consent Calendar for further discussion. He stated that last year theformer Finance Director Richard Martinez gave a presentation and herequested that a detailed presentation be given. He also complained that thisitem should have not been placed on the Consent Calendar. He alsorequested that the information be place on the website to make it available to allresidents.

City Manager Russi gave a detailed presentation of the budget amendmentsthat adjusted the revenues and the appropriations for fiscal year 2017-18budget as outlined in Staff Report dated March 19, 2018 from Acting FinanceDirector Nathan Statham.

It was moved by Hepburn, seconded by Davis, and unanimously canied toapprove the budget amendments that adjust revenues and appropriationsfor the fiscal yeat 2017118 budget. The Council should also receive and filethe December 31, 2017 mid-year financial report.

Pulled from Consent Calendarfor Further Discussion byLa Verne Resident RichardBowen, Rotation of Mayor ProTem

La Verne Community CenterHeating/Air Conditioning Units

- The City Council has followed a formalprocedure for the rotation of the office of Mayor Pro Tem since 1993,and reaffirmed that policy annually. According to Resolution No. 17-17, thecurrent established rotation policy, the office of Mayor Pro Tem rotates toCouncil Member Muir Davis for a one-year term or until the second Councilmeeting in March 2019.

Richard Bowen, 2340 Eagle Court, La Verne, requested that lhis item be pulledfrom the Consent Calendar for further discussion. He asked if the rotation ofMayor Pro Tem to Council Member Davis was appropriate, since he is allegedlyunder investigation with the District Attorney for a Brown Act Violation.

City Attorney Kress stated that there is no investigation by the District Attorneyof Council Member Davis and the rotation is appropriate. He recommendedthat the City Council approve the rotation.

It was moved by Carder, seconded by Rosales, and unanimously carried toapprove Resolulion No. 17-17, appointing Muir Davis as Mayor Pro Tem fora one-year term, or until the second Council meeting in March 2019.

La Verne Communitv Center Heatino/Air Conditionino Units - lt has beendetermined that the two heauair conditioning units at the Community Centerare damaged and repairing them has no guarantee. The units are over 28years old and they heat the large meeting room and the entrance to the westside of the facility. Community Services staff, as well as the Director of PublicWorks, have reviewed the problem and concluded that the units need to bereplaced.

Staff recommended that the City Council approve the appropriation offunds in the amount of $50,000 for the purchase of two hearting/airconditioning units for the La Verne Community Center, The funds will beallocated from the Parks Development tund. Approved as recommendedby staff.

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Request for Temporary StreetClosures for CicLAvia Event-

Comments for Los AngelesCounty Property Tax Measureto Fund Stormwater

Pulled from Consent Calendarfor Further Discussion byLa Verne Resident RichardBowen, Approval of PensionObligation Bond FinancingLegal and ProfessionalAgreements

Staff isseeking approvalfor temporary street closures of Bonita Avenue, FultonRoad, and partial street closures for D Street and Third Street for theCicLAvia event on Sunday, Apri|22,2018. The Police, Fire, and PublicWorks Departments have all approved these closures and the traffic planput forward by CiclAvia.

Staff recommended that the City Council approve the temporary closure ofBonita Avenue from San Dimas Canyon Road to Fulton Road, FultonRoad from Bonita to Arrow Highway and partial closures of D Street fromBonita to 2nd Street, and Third Street from alley to alley for the CicLAviaevent on Sunday, Apri|22,2018, from 6 am to 5:30 pm. Approved asrecommended by staff.

Gomments for Los Anoeles County Propertv Ta- Measure to FundStormwater - The City of La Verne is mandated to meet numerous, costlyrequirements enacted under the 2012 Municipal Separate Storm SewerSystem (MS4) permit. Existing funding is provided through the City's generaland sewer funds, however, these sources will not be sufficient to meetfuture milestone requirements. Los Angeles County Flood Control District isseeking comment to draft a countywide parcel tax measure to fundstormwater capture and reduce stormwater runoff pollution.

Staff recommended that the Council comment on necessary components ofthe funding measure and direct staff to send a letter to the Los AngelesCounty Board of Supervisors detailing requested framework to be incorporatedin the measure. Approved as recommended by staff.

Approval of Pension Obligation Bond Financing Legal and ProfessionalAgreements.

Richard Bowen, 2340 Eagle Court, La Verne, requested that this item be pulledfrom the Consent Calendar for further discussion. He stated that this itemshould have not been placed on the Consent Calendar, but listed as an openhearing for a detailed presentation on this matter.

City Manager Russi summarized actions taken per the direction of the CityCouncil. He stated that on February 5 the City Council gave formal directionto the City Manager to assemble the necessary bond financing team andprepare the legal documents necessary to proceed with the issuance of apension obligation bond. The three key financial services that are required fora bond issuance are the legal services, the financial advisory services, andthe underwriter services. Staff has assembled the three firms that willprovide the professional services needed. Their service contracts are readyfor Council approval.

Richard Bowen, 2340 Eagle Court, La Verne disputed the financing of the bond

City Manager Russi reported that there would be detailed presentation at afuture City Council meeting once the bonds are issued.

It was moved by Davis, seconded by Rosales and unanimously carried toapprove the professionalservices agreement with Quint & Thimmig LLP forbond counsel and disclosure counsel services, approve the agreement foradvisor services with Harrell & Company, and to approve the selection ofHilltop Securities as underwriter.

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City Council Minutes, Monday, March 19,2018, Page 4

Pulled from Consent Calendarfor Further Discussion byLa Verne Resident RichardBowen, Retainer Agreementwith Renne Public Law Group

Continued to the April 16, 2018Council Meeting,Comprehensive AnnualFinancial Report for June 30,2017 Presentation

General Plan Update

Request from La VerneResident Fred Faught to beplaced on the Agenda todiscuss "Cuts to the City FiscalBudget".

Retainer Aqreement with Renne Public Law Group - The City needs toengage counsel to defend the FLSA lawsuit brought by members oftheFirefi ghters Association.

Richard Bowen, Eagle Court Drive, La Verne, requested that this item bepulled from the Consent Calendar for further discussion. He questioned the$50,000 retainer fee.

City Attorney Kress stated that that the $50,000 is not a retainer fee, theagreement is just to retain an attorney and approiation of $50,000 is to providefunding for the defense of the lawsuit.

It was moved by Carder, seconded by Davis, and carried by a vote of 4-1(Hepburn No) to approve the retainer agreement with Renne Public LawGroup and authorize the appropriation of $50,000 from the General FundReserve.

Comprehensive Annual Financial Reoort ror June 30. 2017 - Presentedeach year, the City completes a Comprehensive Annual Financial Report(CAFR), which has been audited by our outside independent audit firm -Rogers, Anderson, Malady & Scott, LLP (RAMS). The CAFR reflects thefinancial position and operating activities of the City for the fiscal yearended June 30,2017. As part of the audit, RAMS has issued theirReport on lnternal Control over Financial Reporting and on Compliance.RAMS Partner Brad Welebir will provide Council with a summary of theaudit and answer any questions.

The Comprehensive Annual Financial Report for June 30, 2017 presentationwas continued to the April 16, 2018, Council Meeting to allow City Councilmore time to review the report which was inadvertenlly left out of their AgendaPacket.

Amanda Tropiano with the De Novo Planning Group gave an update on theGeneral Plan activity including an overview of the resident survey results andthe status of the General Plan Advisory Committee (GPAC).

After the General Plan presentation, it was moved by Davis and seconded byHepburn to approve the 15 member General Plan Advisory Committee(GPAC) and the schedule for the General Plan workshops.

General Plan Update was received and filed by City Council. They thankedAmanda Tropiano for her presentation and work on the General Plan.

Fred Faught, 2196 Virginia Lane, stated he had several budget concems andhe was also concerned about the La Verne Firefighters' lawsuit. He stated that$50, 000 is a lot of money to retain an attorney and he complained of theproposed cuts to the Fire Department.City Manager Russi answered his budget concerns. He explained that the cutsand strategies were discussed and approved at the February 5, 2018, Councilmeeting and the cuts were made to help finance the escalating payments toCALPERS.

Mayor Kendrick called for public comment on this matter

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John Murphy, spoke about trying to resolve the conflict with the La VerneFirefighte/s Association. He stated that the dispute with the Firefighters"Association was union driven. He also spoke about the huge cost to residentsto meet the numerous, costly requirements enacted under the 2012 MunicipalSeparate Storm Water Sewer System (MS4) permit.

David Bonanno, La Verne Firefighters' Association, asked if City Council wouldconsider dropping the elimination of the fire engineer assignment in lieu ofdoing the proposed remodel and bathroom construction project at Fire Station2. He stated it would help lift employee morale in the department.

Council Member Carder stated that Council has already voted on this matterand she stated that residents want their own fire department and do not wantto go with the County of Los Angeles for fire services.

Mayor Pro Tem Hepburn stated that residents feel that the Fire and Policeprovide excellent service. He stated he would like to look at other resourcesavailable to the City and that transparency is very important. He hated thecost of the lawsuit.

Jane, Wheeler Avenue, La Verne, spoke about Mills Park improvements andthat one side of the park still needs improvement. She complained about thespeeding cars on Wheeler Avenue and that 40 MPH was not safe for WheelerAvenue. She stated she fully supports the La Verne Fire Department.

Aaron Stubbe, 1944 Greenview Lane, La Verne, stated he has lived inLa Verne for 33 years and was outraged when he saw the cartoon depictingPresident Trump as Nazi and an otficer wearing KKK garb while aiming a gunat a black child.

Ryan Koscielski, 2850 Norland Avenue, La Verne also expressed outrage overthe cartoon printed in the Bonita High School "The Paw Print" magazine.

Karen Crockrell, La Verne resident was also very unhappy with the BonitaHigh School cartoon printed in the "The Paw Print" magazine.She stated that she called the school and that they should have communicatedwith the parents.

City Manager Russi reported that the matter was discussed with the SchoolDistrict and the effect on the community. He stated that the Police did meetwith the schoolto minimize the effect on the community.

Gary Hunter, Chelsea Drive, La Verne, suggested that the Fire Departmentcould use the training tower in Ontario.

Richard Bowen, Eagle Court Drive, La Verne, asked how many fire employeeshave left the city in the last two years. ln addition, he stated that health carebenefits for retirees were outrageous and that the employee vacation payoutswere high. He stated that City employees have extremely generous benefitsand they need to be cut. He asked about his request for a public forum andcomplained about the Misty Chang agreement, Chase's' loan and the lawsuitsfaced by the City.

14


8.


7. Public Comment

CouncilComments andMeeting/Conference Reports

At 9:01 pm., the City Council recessed to Closed Session

Closed Session

Tom, La Verne resident thanked the City Council for their commitment andservice to the City of La Verne. He stated that the cost of complying with thenumerous, costly requirements enacted under the 2012 Municipal SeparateStorm Water Sewer System (MS4) permit.is an urgent matter.

This was the time set aside for anyone wishing to address the City Council onitems not listed in any other place on the agenda. Mayor Kendrick called forpublic comment.

Council Member Carder also expressed disappointment with the Bonita HighSchool Bearcat Newspaper inappropriate cartoon. She stated that La Vernehas a good school system and that the Bonita Unified School District SchoolBoard is very responsive. She spoke with the Superintendent about thematter, and she too was very disappointed and apologetic. She stated thatBonita High School has an excellent Principal. She advised that parents tostay involved with their children.

Council Member Rosales reported on the numerous, costly requirementsenacted under the 2012 Municipal Separate Storm Water Sewer System (MS-4) permit and the huge cost to the residents.

Mayor Pro Tem Davis stated it was important to keep open communicationwith our children and to work together.

Council Member Hepburn stated that the City of La Verne has a good schooldistrict, and high school principal. He reported on the La Verne Little LeagueOpening Day event held on March 19, 2018.

Mayor Kendrick stated he too was upset when he saw the cartoon. Hecommended Police Chief Paz for his quick response to the incident involvingthe cartoon. He also stated it was very important to stay involved with yourchildren. He also reported on the Casa Colina Tribute to Courage Gala heldon March 10, 2018, honoring Las Vegas shooting victim La Verne residentKatrina Hannah.

The City Council met in Closed Session for the following:

Continuation of Closed Session on Conference with Labor Neqotiator(Government Code Section 54957.61.

Negotiators: City Manager, PersonnelOfficer, and CityAttorney

Employee Organization(s): La Verne City Employees Association, La VernePolice Officers' Association, La VerneFirefighters' Association, La Verne PoliceMiddle ManagementAssociation and allunrepresented employees.

15


9


Conferencewith Leoal Counselto discuss Pendinq Litiqation (GovernmentCodeSection 54956.9 (dl (1).

La Verne Firefighters Association v. Cityof LaVerne,CivilAction No.2'.17-cv-08743- GW(AFMx)

Meritage Homes of California, lnc., v City of La Verne, LASC No. 85172622

Adjournment at 10:15 pm to Monday, April 2,2018, at 5 p.m. in the Conference Room of City Hall for a CouncilStudy Session on Compensation and Classification

Respectfully submitted,

Lupe Gaeta Estrella, CMCAssistant City Clerk

16


This page left intentionally blank

17


1

2.

MINUTES OF THE REGULAR MEETINGOF THE CITY COUNCIL OF THE CITY OF

LA VERNE HELD IN THE COUNCIL CHAMBERSOF THE LA VERNE CITY HALL

Monday, April2, 2018

A regular meeting of the La Verne City Council was called to order by Mayor Kendrick at 6:30 p.m.

Council Members present: Mayor Don KendrickMayor Pro Tem Muir DavisCouncil Member Robin CarderCouncil Member Charlie RosalesCouncil Member Tim Hepburn

Absent: None.

Advisory personnel present: City Manager Robert RussiCity Attorney Robert L. KressAssistant City Clerk Lupe Gaeta EstrellaPublic Works Director Dan KeeseyCommunity Development Director Eric SchererCommunity Services Director Bill AguirrePolice Chief Nick PazPolice Captain Coleen FloresPolice Lieutenant Sam GonzalezFire Chief Pete JankowskiFire Battalion Chief Robert RussellPersonnel Officer JR RanellsConsultant Mark AlvaradoMaintenance Manager Anthony Ciotti

Pledge of Allegiance was led by Mayor Kendrick.3.

4.

5.

Fallen Pomona Police OfficerTribute and Funeral

Badge Pinning Ceremony forPolice Corporal George Quinn

Mayor Kendrick reported attending the funeralof Pomona Police OfficerGregory Casillas who was shot in the line of duty. He stated it was an amazingtribute to the fallen officer by other police agencies. He thanked andcommended the La Verne Police Department for their part in the tribute.

Mayor Don Kendrick on behalf of City Council introduced and congratulatedPolice Corporal George Quinn on his promotion. George was born and raisedin Long Beach, California. He graduated from Long Beach Jordan HighSchool in 1994 and attended California State University Los Angeles. Georgebegan his law enforcement career in 1999 as a Police Aide with the City of LaVerne. ln 2002, George attended the Los Angeles Police Academy andbecame an officer at LAPD where he worked for three years. He lateraled toLa Habra Police Department and worked there as an officer for three years. ln2008, George lateraled back to the La Verne Police Department. The highlightof George's career was being assigned to a multi-agency AB109 Task force for3/.years where he monitored probationers and parolees. George's wife Eliseof 15 years pinned his Corporalbadge.

18


City Council Minutes, Monday, April 2, 2018, Page 2

Badge Pinning Ceremony forNewly Hired Police OfficerGabriel Salas

Presentation of Proclamationdeclaring the Month of April,2018, DMV/Donate LifeCalifornia Month

Outstanding Older AmericanSelection

6. Consent Calendar It was moved by Davis, seconded by Rosales, and unanimously carried toaccept, approve, or act on the Consent Calendar items.

City Council Minutes January 11, 2018, special meeting and of February5,2018. Received and flled as submitted.

Registers of Audited Demands Reoister of Audited Demends in the amount of $959,329.43, dated March20,2018i andin the amount of $397,018.18, dated March 27,2018.Approved as recom men decl.

Mayor Don Kendrick on behalf of City Council introduced and congratulatednewly hired Police Officer Gabriel Salas. Gabriel was born in Guadalajara,Mexico and migrated to the United States at a young age. He graduated fromSierra Vista High School in Baldwin Park. ln 2006, Gabriel earned aBachebfs Degree in Criminal Justice Administration and in 2010, earned aMaster's Degree in Psychology. Gabriel has over 16 years of experiencein Mental Health and is currently the Assistant Director of Mental Healthat Haynes Family Programs in the City of La Verne. ln 2015, Gabriel washired as a Level ll Reserve Police Officer with La Verne. ln 2016, Gabrielreceived the John Crook Memorial Reserve Officer of the year award for hisvolunteer service. On February 1, 2018, Gabriel graduated from the LosAngeles Counly Sheriffs Level lAcademy. His wife Debbie pinned his badge.

Mayor Kendrick presented a proclamation declaring April 2018 as"DMV/Donate Life California Month" to Donate Life to Ambassador lna Brown.The purpose of the proclamation is to bring attention to the importance of andthe need for organ, manow, and blood donations. He thanked Ms. Brown forher continued service to this valuable organization and commended theorganization for their annual Rose Parade Float.

Outst ndlno Older American Selection - On March 21, 2018, the SeniorAdvisory Committee nominated one senior citizen for the OutstandingOlder American Award. This recognition is part of the Los Angeles CountyCommission for Older Adults 53ro Annual Older Americans Recognition Day(OARD) Awards Program, which honors a senior citizen from each city inthe County. The Senior Advisory Committee recommends that YolandaValadez be nominated as the 2017-2018 Outstanding Older American. Ms.Valadez resides in La Verne and has dedicated countless hours of service tothe La Verne Community.

The Senior Advisory Committee and staff recommended that the CityCouncil approve Yolanda Valadez as the Outstanding Older Americanrepresenting the City of La Verne fot2017-2018. Awoved as

Mayor Kendrick commended and presented Yolanda Valdez with a Pride ofLa Verne certificate of recognition for her service to the community and forbeing selected Oubtanding Older American.

7. The City Council recessed at 6:57 pm and reconvened at 7:03 pm

19


8.

City CouncilMinutes, Monday, April2, 2018, Page 3

Approval of ResolutionAuthorizing the lssuance ofPension Obligation Bonds,Approving Related FinancingDocuments and AuthorizingJudicial Validation Proceedings

City Manager Russi briefly reported on the proposed Resolution authorizingthe issuance of pension obligation bonds, approving related financingdocuments and authorizing judicial validation proceedings. He stated that onFebruary 5, 2018, the City Council gave direction to City staff to proceed withthe steps necessary to issue pension obligation bonds. He introducedConsultant Mark Alvarado who later also reported on the issuance of thepension bonds and to answer any questions from Council and residents.

Consultant Alvarado reported on the issuance of pension obligation bonds. Hestated that the bond issuance could generate funds necessary to pay off up to100% of the unfunded accrued liability ("UAL') that is owed to CaIPERS, andto reimburse the City for amounts previously advanced to prepay the 2006pension bonds. The first step in this bond issuance process is to approvecertain bond documents and file a judicial validation action with the court.The validation action seeks to determine that the payments to CaIPERS,including the UAL to be funded with the bonds, are an obligation imposed bylaw and not subject to the debt limitations of the California Constitution. Hestated that many other cities have followed this same process for the issuanceof pension obligation bonds, including the Cig of La Verne when they issuedthe 2006 pension bonds. The resolution also approves the Trust Agreementand the draft Bond Purchase Agreement. These documents identify the dutiesand responsibilities of the trustee (the bank), as they are responsible to makesure the bonds are authenticated and delivered, and to secure the payment ofthe principal and interest. He stated that the validation will be stated as "not toexceed" $55 million. The amount will be determined once a fiscal analysis hasbeen completed by the financial advisor and presented to Council for approval.After the financial analysis determining the size of the bond issue, the CityCouncil will be presented with a resolution for final approval of the officialstatement. He recommended approval of the resolution approving the bonddocuments and issuance of bonds in an amount not to exceed $55 million,along with authorization to commence the validation action. Subsequent actionwill be requested of the City Council at a future meeting to determine the exactamount of the bonds to be issued, but in no event exceeding $55 million.

Mayor called for public comments on this matter. There was none.

Council Member Hepburn stated that Council studied this matter for a long timeand he noted the lower interest rate in financing the pension obligation bondsnow. He stated it was extremely important to protect the City employees'pension.

Mayor Pro Tem Davis stated that it was prudent to go to the next step in issuingthe pension bonds.

Council Member Rosales stated there was no choice; the City has to issue thepension bonds.

Council Member Carder also agreed there was not a choice and they need toissue the pension bonds.

Mayor Kendrick stated that City Staff studied this matter for months and theways to controlcost. lt is a sound business decision.

20


City Council Minutes, Monday, April 2, 20'18, Page 4

Resolution No. 18-14,lssuance and Sale of Bonds ina Principal Amount not toExceed $55,000,000 to RefundCertain Pension Obligationsand Authorizing ExecutionCertain Agreements

9. Public Comment

10. Council Comments andMeeting/Conference Reports

11 At 7:25 pm, the City Council recessed to Closed Session.

12. Closed Session

It was moved by Carder, seconded by Rosales, and unanimously carried toapprove Resolution No. 18-14, which approves the Trust Agreemenl and theform of Bond Purchase Agreement, authorizes issuance of bonds in anamount not to exceed $55 million, and authorizes City Staff to submit thenecessary documents to the court in order to start the validation action.

- RESOLUTION OF THE CIry COUNCIL OF THECITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OFCALIFORNIA, AUTHORIZING THE ISSUANCE AND SALE OF BONDS INA PRINCIPAL AMOUNT NOT TO EXCEED $55,OOO,OOO TO REFUNDCERTAIN PENSION OBLIGATIONS OF THE CITY, APPROVING THEFORM AND AUTHORIZING THE EXECUTION OFA TRUSTAGREEMENT AND A BOND PURCHASE AGREEMENT, AUTHORIZINGJUDICIAL VALIDATION PROCEEDINGS RELATING TO THE ISSUANCEOF SUCH BONDS AND AUTHORIZING ACTIONSRELATEDTHERETO.Approved.

This was the time set aside for anyone wishing to address the City Council onitems not listed in any other place on the agenda. Mayor Kendrick called forpublic commenl.

Gary Hunter, Chelsea Drive, La Verne, reported on potholes on FoothillBoulevard and he suggested building a training tower for the Fire Department atCal Poly.

Council Member Carder invited everyone to the CiclAvia event on Sunday,Aptil22,2018.

Council Member Rosales invited everyone to Grace Church's "Better Man"conference on Saturday, Altil 21, 2018.

Council Member Davis reported on the Cool Cruise Event and the first CouncilCorner booth where residents could meet with a Council Member.

Council Member Hepburn reported on the Easter Egg Hunt Event andattending the fallen Pomona Police Officer funeral.

Mayor Kendrick reported again on the tribute to the fallen Pomona PoliceOfficer, the rolling Vietnam wall, the groundbreaking of new apartments "TheLanding", an Eagle Scout ceremony and the La Verne Heights' third graderstour of City Hall as part of a Student Government Program. He thankedPersonnel Officer JR Ranells, Community Development Director Eric Schererand Senior Planner Luke Seibert for being tour guides.

The City Council met in a closed session for the following:

21


City Council Minutes, Monday, April2, 2018, Page 5

Conferencewith Leqal Counsel - Pendinq Litioation (Government Code Section54956.9 (d) (1).

La Verne Firefighters Association v. Cityof LaVerne, CivilAction No.2:17-cv-08743- GW(AFMx)

Andrew Glaze v. City of La Verne, USDC No. 5:18-cv-00352-PA-SHK

Meritage Homes of California, lnc., v City of La Verne, LASC No. 85172622

Conference with Labor Neootiator (Government Code Section 54957.6).

Negotiators: City Manager, Person nel Officer, and CityAttorney

Employee Organization(s) La Verne City Employees Association, La VernePolice Officers' Association, LaVerne Firefighters'Association, La Verne Police Middle ManagementAssociation and all unrepresented employees.

13. Adjournment at 9:30 pm


Lupe Gaeta Estrella, CMCAssistant City Clerk

22



23


CHECKNO AMOUNT

CITY OF LA VERNEREGISTER OF AUDITED DEMANDS2017120t8

ISSUED TO512212018

l42tt6t42ll7t42ll8142ll9142120

t42t2l142t22142123

t42124142125

142t26142127

142128142129

142t30l4213tt42t32142133

t42134t42t35t42t36142t37

142138142t39142140t42l4t142t42142143

t42144142145

t42t46142t47142148t42t49t42t50l42t5t142152142153

142t54t42t55142t56t42t57t42t58142159

142160t42l6lt42t62t42t63142164142165

142166142167

t42168142169

142170

222.50

50.00550.00

I,050.004,646.2s

2,544.65

I,750.00

35.00682.82

675.00120.96

500.00

2,200.00t 50.00275.00150.00

203,391.87

150.00

150.00

r, I 76.00

300.00r 0,837.75

82.t3r 50.00

88.89

578. l612,523.46

r,978.00

300.00200.00

r,950.00

539.57

r 50.00353. l4

r r3,962.0022.00

234.26247.05446.62

r 50.00290.79

9,142.33r 7,388.60

I,521 .75

3 12.00

2,268.004,500.001,027.03

3,I 52.005,3 13.00

62.4t987.02685.00

r,800.00882.00

STATE OF CALIFORNIASTATE OF CALIFORNIACITY OF LAVERNE EMPLOYEE FLNDFIDELITY INVESTMENTS #P0754

LA VERNE FIRE ASSOCIATIONLA VERNE POLICE OFFICERS ASSOC.

CHRISTINA M. RUSSI

LNITED WAY CAMPAICNWAGEWORKS INC.ACCESS CONTROL SECURITY, INC.ACTION AWARDS,INC.AJ'S ENTERTAINMENT

ALADTEC,INC.ANGELA'S ITALIAN KITCHENMICHAEL BENTZBLANCA MOORE

BRALNNW,INCCACTUS COFFEECA.F'FE ALLEGROSTATE OF CALIFORNIACHASE'S RESTAURANTCIVILTEC ENGINEERING, INC.

COLLEGIATE PRESS

THE CORNER BUTCHER SHOP

CUMMINS CAL PACIFIC, LLCL. N. CURTIS & SONS

ECONOLITE SYSTEMS, INC.EL CAMINO COMMUNITY COLLEGE DISTEL PATRON IIEMS PERSONNEL FI.'NDENVIRONMENI' CONTROI, PUENTE HILI-SF'OOTHILL COMMLINICATIONS, I,LCFOURTH STREET MILLFRONTIER COMMLJNICATIONSGENTRY BROTHERS, INC.GLORIA GANDARAGOLDEN STATE WATER COMPANYHASAHOLLIDAY ROCK CO.

HOUSE OF WINGSIMS REFRIGERATION, INC.TNLAND VALLEY HUMANE SOCIETYINTELLI.TECHYWCA SAN GABRIEL VALLEYJOBS AVAILABLEGEORGE KARRKEY MEDICAL RESOURCES. INC.KJ SERVICESLA VERNE CONSTRUCTIONLIEBERT CASSIDY WHITMOREL3 COM MOBILE VISION,INC.MICHAEL MATHEWSMCLAY SERVICES,INC.MICROCEPTION, INC.CHAE MIRELES

Page I of3

24


CITY OF LA VERNEREGISTER OF AUDITED DEMANDS201'7/2018

st22l20t8CHECKNO. AMOUNT ISSUED TO

t4217 It42172142173

142174

t42175

142176

142177

142178

142179

r42r80

l42t8tt42182

t42183

142184

r42185

t42186

142188

142189

t42t90142191

142192

142193

t42t94142t95

t42t96142197

t42t98t42199

142200I 90530 r

I 905302

I 905303

r 905304

I 905305

I 905306r9053r4r9053r5

EFTEFTEFTEFTEFT

450.00

t 50.00

150.00

86.27

389.49

568.00

t 50.00

r 39.58

300.00

r,900.00

275.24

r 20.00

r 50.00

237.60

27,I t 8.00

3,552.00

48,r38.10

3,9 12. I 8

43t.40

400.00

r 50.00

399,337.68

3,390.8 t

r 50.00

500.00

150.00

434.00434.00

120.53

74,022.55

23,664.89

2,0t9.42

t8,909.64

2,431.56

I 19,481.57

2,t21.t2169.71

21,747 .t69,909.43

r 0,087.2 r

423.17294.00

MODERN MAYHEM SWEETSMR.D'S DINERNOTHTNG BUNDT CAKESOFFICE DEPOT

OFFICE DEPOT

PERMECO

PIZZA BARN

POMONA TRUCK & AUTO SUPPLY

ROBERTA'S VILLAGE INN

RPW SERVICES,INC.

SAM'S CLUB/SYNCHRONY BANKSCWUA

SHOGI.JN LA VERNE, LLC

SOCIAL VOCATIONAL SERVICES, INC.

SOUTHERN CALIF. REG. RAIL AUTH.

SOUTHERN CALI FORNIA ASSOCIATION OF GOVERNMEN]

SOUTHERN CALIFORNIA EDISON

STAPLES CREDIT PLAN

SUPERCO SPECIALTY PRODUCTS

SWRCB

TASTE OF ASIATHREE VALLEYS MI.JNICIPAL WATER DIST.

TPX COMMUNICATIONS

TWISTED SAGE

ADRIAN VILLARREALWAHFLESBEVERLY WALCZAKJEROME WALCZAKXEROX CORPORATIONUNITED STATES TREASURYSTATE OF CALIFORNIA

STATE DISBURSEMENT BDOOO5689

WILMINGTON TRUST COMPANY

LINCOLN NATIONAL LIFE INSURANCE CO.

STATE OF CALIFORNIAHOME DEPOT CREDIT SERVICESTERRY EASTWOODGREENSCAPE MAINTENANCE SERVICES, INCINTER.CON SECURITY SYSTEMS, INCTHE SAUCE CREATIVE SERVICESWEST COAST ARBORISTS, INCYOL'NG REMBRANDTS

$ I,193,46I.32 TOTAL DEMANDS

Page 2 of 3

25


CITY OF LA VERNEREGISTER OF AUDITED DEMANDS2017/2018

5/22/2018CHECKNO. AMOUNT ISSUED TO

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202,I HEREBY CERTIFY THATTHIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

FINANCE CONSULTANT

Page 3 of3

26


CITY OF LA VERNEREGISTER OF AUDITED DEMANDS2017120t8

s/2912018

CHECK NO AMOUNT ISSUED TOt4220t142202t42203142204142205

t42206t42207

142208142209

142210

1422lLt42212142213

142214142215

1422t6t42217142218

1422t9142220

t4222tt42222t42223142224142225

142226142227

142228

142229

142230r42231

142232142233

142234t4223s142236142237

142238t42239142240

t42241t42242142243

t42244142245

142247

t42248142249

142250

t42251t42252142253

142254t42255

252.00308.0r

2,768.t4447.86

2,000.001,806.27

14,415.02

648.53

10.28

964.34

20.00

r 98.0085.75

401.25

t,225.00655.93

3, r45.30

35 r.89

446.81

59,9r 5.69343.44

56.25

154.08

722.73

600.00214.65r40.00460.95

250.00

84,878.00800.00

81.83

2,688.002,425.50

365.8 r

45.00

807.502,608.29

271.297,545.00

5 1.66

r45.00

254.5845.95

52.34

70.10

200.008.00

I,036.00350.00

29.58

730.00162.37

223.31

ARTAGUILARALL STAR FIRE EQUIPMENT INC.ALL STATE POLICE EQUIPMENT CO.

AMERICAL GRAPHIC SYSTEMS, INC.RICHARD ARAGONARAMARKASSET WORKS, LLC.BARRY ANINAG INVESTIGATIONSBARTH, KIMBRENNTAG PACIFIC,INC.

BURRO CANYON SHOOTING PARKCALIFORNIA POLICE CHIEFS ASSN. INC.

CARROLL, JACKCENTER ICE ARENACIVILTEC ENGTNEERING, TNC.

COLLEY FORDCOTNTY OF LOS ANGELESCUMMINS CAL PACIFIC, LLC

DANIELS TIRE SERVICE

DE NOVO PLANNING GROUP

DOLPHIN EVENT SERVICES

DSRM CABLE CONSTRUCTIONROBBIN EKMANROBBTN EKMANROBBIN EKMANFEDEXDAWN FINNFOOTHILL COMMI.JNICATIONS, LLC

FOOTHILLS PSYCHOLOGICAL SVCS., INC.GENTRY BROTHERS, INC.

GOLDEN WEST COLLEGEGRANGERVICTORIA HODGEVICTORIA HODGE

HOLLIDAY ROCK CO.

INDUSTRIAL FIRE PROTECTION COMPANYINLAND EMPIRE STAGES, LTD.TNTELLI-TECHKEYSTONE UNIFORM DEPOT

KITTELSON & ASSOCIATES

LA VERNE CAR WASHLA VERNE CONSTRUCTIONLA VERNE POLICE DEPARTMENTEVELYN LEACHLESLIE'S POOLMART, INC.L3 COM MOBILE VISION,INC.MAIN STREETTOURS,INC.CHRIS MIRANDACHAE MIRELESMIKE MORALESRUBEN MORENONATIONAL TACTICAL OFFICERS ASSOC.OFFICE DEPOT

OFFICE SOLUTIONS

Page I of2

27


CITY OF LA VERNEREGISTER OF AUDITED DEMANDS201712018

s/29/2018

CHECKNO. AMOUNT ISSUED TO142256

142257

t42258t42259t42260142261

t42262t42263t42264142265

142266

142267

t42268

142269

142270

t42271

t42272

142280

142281

t42282

t42283

142284

142285

142286

142287

142288

t42289

142290

t42291

142292

142293

142294

t42295r9054r0190541 I

r905510

190551 I

t9055r2

EFT

EFT

EFT

600.00490.14

51.83

650.00

560.007,744.00

8.43

290.00443.97

225.003,230.34

r 0.95

58.1 6

400.00

600.00

126.74

1,385.00

50,437.57

3.00

29.58

r r4.98

459.90

43.80

2,645.84

2,600.00

995.00

2t.40

3 13.48

6t.69

29.58

855.56

t4t.69109.90

9,312.34200.00

937.50

649.00

939.82

175.00

379.97

105.99

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

s

$

$

ROCKY OPLIGERPACIFIC PARKINC SYSTEMS, INC.

NICK PAZPOLICEONE.COMPRO HOLMES DESIGN

RENNE PUBLIC LAW GROUPRENTERIA, JACQUELTNERETIRED SENIOR VOL. PATROL INC.

SACRAMENTO METROPOLITAN FIRE DIST.

SAFESHRED COMPANY, TNC.

SALT WORKS, INC.

SANDERS LOCK & KEY

HOLLIE SAVAGE

SAY CHEEZE

DAN SEAWRIGHT

SNAP-ON INDUSTRIAL

SO CAL COMPLIANCE SERVICES,INC.

SOUTHERN CALIFORNIA EDISON

STEVEN ARCHBOLD HARE

SHANNON SULLIVANTK PRINT MANAGEMENT, INC.

TK PRINT MANACEMENT, INC.

TOTAL CLEAN EQUIPMENT

TURBO DATA SYSTEMS INC.

U.S. POSTMASTER

UL, LLC.

IjNITED PARCEL SERVICE

LNITED ROTARY BRUSH CORPORATION

URENO, CORIE

JOSHUA WELLS

YANAROS CONSTRUCTION

YOLANDA YALADEZYOLANDA VALADEZSPARTAN ARMOR SYSTEMS

EMS PERSONNEL FUND

CS DEPOSIT REFIJNDS

CS CLASS REFI.]NDS

U.S. BANK CORPORATE PAYMENT SYSTEM

LV CHAMBER OF COMMERCE

ORANGE LINE OIL CO.

SUN BADGE CO.

TOTAL DEMANDS

STA

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202,I HEREBY CERTIFY THATTHIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

NFINANCE CONSULTANT

Page 2 of 2

28



29


Agenda ReportCIry OF LAVERNECity Clerk's Office

DATE: June 4, 2018

TO: Honorable Mayor and City Council

FROM: Lupe Gaeta Estrella, Assistant City Clerk

SUBJECT: CommissionandCommitteesAppointments

AGENDA SUMTUIARY

Due to expiring Committee terms effective June 30, 2018, appointments to the Planning Commission,Senior Advisory Committee, Youth and Family Action Committee and Youth Sports Committee arebeing presented for Council ratification.

REGOMMENDATION

It is recommended that the City Council ratify the following appointments

Reappointment to the Planning CommissiqE (Four-year-term, maximum of 2 terms)

> Phil May to a four-year term until June 30,2022.) Wendy Lau to a four-year term until June 30,2022.) Jason Simison to a four-year term until June 30,2022

Reappo intment to Senior Advisorv Committee (Two year terms, no maximum terms)

George Borst to a two-year term until June 30,2020.Salvatore Campo to a two-year term until June 30,2020.Terry Kistler to a two-year term until June 30,2020.

Reappointment to Ysuth ffemily 4c'tion toorDittee (Two-year term, no maximum terms)

D Carolyn Fuller Cockrell to a two-year term until June 30,2022) Patti Latourelle to a two-year term until June 30,2022.

Reappointment to Youth Sports Committee (Two-year term, maximum 3 terms)

) Brian Shively, Citizen at large to a two-year term until June 30,2022.) Stephanie Moreno, Alternate to a two-year term until June 30,2022.

Reapoointment to Tri-Citv Mental Health Communitv Member XTwo-year term, no maximumterm)

> Carolyn Cockrell to a two-year term until June 30,2022

30



31


0 :l n

CITY OF LA VERNEDepartnent of City Manager,

DATE: June 4, 2018

Honorable Mayor & City Council

Nathan Statham, Acting Finance Director

Development lmpact Fees Fund Report

TO

From

SUBJECT:

:tll

Under State law, information on certain fees collected by the City from variousdevelopment activities is to be made available to the public. The City Manager's Officeis providing an informational report regarding Development lmpact Fees for the flscalyear ending June 30, 2017.

Staff is recommending that the City Council review the report and make the informationavailable to the public pursuant to Government Code section 66006.

Pursuant to the City's adopted fee resolution, property developers are required to payfor their share of applicable development impact fees. These fees are to fund a portionor all of the cost of key capital facilities that will be needed to meet the City's growthdemands over the coming decades. The fees are comprised of the following:

1) Housing Development lmpact Linkage Fee

2) Fire Safety Equipment Development lmpact Fee

3) Fire Facilities Development lmpact Fee

4) Underground Utilities Fee

5) Park, Open Space and Recreation Development Fee

6) Storm Drain Facilities Development lmpact Fee

32


Development lmpact Fees Fund ReportJune 4, 2018Page 2

The above fees may apply and can be collected on residential and non-residentialdevelopment. The amounts vary and are determined based on the size of the land,location of the development, square footage of the buildings, or on a per unit basis.Specific amounts for each fee and the methodology to determine them are contained inthe City's Comprehensive Fee Schedule as adopted by Resolution 17-23.

During fiscal year 2016117 - Housing Development funds of $2,500 were spent oncompletion of the Pomona Valley Habitat for Humanity project at 1520 1st Street. ParkDevelopment funds were expended on the open space master plan for the La VerneWilderness Area. Costs paid from park development funds during the fiscal year were$64,000, the total plan cost $72,300. The pool pump and filtration system was replacedat the Las Flores Pool. New pumps and filters cost $100,200. Air conditioner units werereplaced at the La Verne Community Center. The total cost to replace three airconditioning units was $124,700 with $110,000 paid from Park Development fundsduring the fiscal year.

33


City of La VerneDevelopment lmpact Fees Fund Reportfor the Fiscal Year Ended June 30, 2017

HousingDevelopment

Fire SafetyEquipment

FireFacilities

DevelopmentUnderground

Utilities

StormDrain

Facilities

ParkOpenSpace

Revenues:

FeeslnterestOther Revenues

Total Revenues

Expenditures:

Community DevelopmentCapital lmprovement

Total Expenditures

Excess of Revenuesover expenditures

Other financing sources(uses)

Transfers ln(Out)

Net change in fundbalance

Fund balance at beginningof year

Fund balance at end

of year

$ 39,1666,919

46,085

(2,4s8)

$ $ 7,3154,047

$ 11,900537

$ 103,5008,149

66,768

70011,010

$374

(2,498)

374 't1,362 12,437 178,417 11,710

(274,203\

(274,2O3)

43,587 374 11,362 12,437 (9s,786)

43,587 374 11,362 12,437 (95,786)

901,882 48,890 528,961 62,513 161.042

11,710

11,710

1, 1,453,721

$ s40,323 $ 74,950 $ 1,065,256 $ 1,465,431

lmpact Fee-Fund Balances 17-18

$ 945,469 $ 49,264

34



35


Agenda Report

CITY OF LA VERNE

City Manager's Office

DATE: June 4,2018

TO Honorable Mayor and City Council

FROM: Robert Russi, City Manager

APPROVAL OF ADMINISTRATIVE REGULATIONS FOR DEBTMANAGEMENT, FUND BALANCE RESERVES AND DESIGNATIONS, ANDUNFUNDED ACCRUED PENSION LIABILITY

SUBJECT:

AGENDA SUMMARY

Staff is presenting three (3) financial policies for Council approval. Some aspects of the policieslisted formalize current practices for a prudent and conservative approach to financial stability.The areas the policies are focusing on to guide the decision making process is debtmanagement, fund balance reserves and designations, and addressing any unfunded accruedpension liabilities.

ruStaff recommends the City Council approve the three administrative regulations for debtmanagement, fund balance reserves and designations, and unfunded accrued pensionliabilities.

BACKGROUND

!t is important to establish guidelines and parameters for the effective governance, managementand administration of the finances of the City of La Verne. To help strengthen the financial wellbeing of the City, regulations are being proposed to help the management and administration ofdebt issued by the City and its related entities, the classification and calculation of fund balancereserves, and the creation of a funding plan for any unfunded accrued pension liabilities.

The Debt Management Administrative Regulation lays out general guidelines for the issuanceand management of debt incurred by the City. The Fund Balance Reserves and DesignationsAdministrative Regulation articulates the categories and the restrictions of fund balancereserves. The Unfunded Accrued Pension Liability Administrative Regulation will provideguidance on adopting a funding plan for any new pension liabilities that arise that the issuance ofthe pension obligation bond.

36


The Debt Management Administrative Regulation will ensure compliance with CaliforniaGovernment Code Section 8855, which places regulations on local agency debt. The keyelements include:

o The purposes for which any debt proceeds may be usedo The Wpes of debt instruments that may be issuedo The internal control procedures that the City has implemented, or will implement, to

ensure that the proeeeds of the proposed debt issuance will be directed to the intendeduse

r The relationship of the debt to, and integration with, the City's capital improvementprogram or budget, if applicable

o Policy goals related to the City's planning goals and objectives

The Fund Balance Reserves and Designations Administrative Regulation reaffirms that theCity's fund balance reporting is in compliance with Government Accounting Standards Board(GASB) No. 54. ln addition, it establishes fund balance reserve amounts that the City shouldstrive to maintain as a matter of sound financial management. Fund balance benchmarksinclude:

o A 20o/o General Fund reserve (15% emergency contingency reserve and a 5% workingcapital reserve)

o A minimum $500,000 Capital lmprovement Fund emergency contingency reserve. Enterprise Funds (Water and Sewer Funds):

o General operating reseryes between 10o/o and 30% of each fund's operatingbudget

o System maintenance and improvement reseryes for all capital items or projectswith a cost of $25,000 or more

o Emergency capital replacement reserves for all replacement items with a cost of$25,000 or more and a useful life of five years or greater

o A reserve for City vehicles and heavy equipment, equal to an amount sufficient toreplace all vehicles and equipment within the useful life timeframe

The Unfunded Accrued Pension Liability Administrative Regulation is intended to provide guidanceon the development and adoption of a funding plan for new Unfunded Accrued Liabilities ('UAL)that are calculated annually by CALPERS, or for any unfunded accrued liability remainingimmediately after the issuance of a pension obligation bond. This funding strategy should supportthe decision making process of the City Council and should be consistent with the overall purposeand goals of the City of La Verne's pension plan.

The City is in the process of issuing a pension obligation bond that will generate bond proceeds topay CALPERS up to an amount equal to 100% of the UAL as of June, 2018 (based on the latestactuarial valuation information available to the City). After the payment of the UAL to CALPERS,the City may have a remaining unfunded accrued liability owed to CALPERS. ln that event, theCity will create a payoff/funding plan that will address this amount and will pay off the balance withina thirty (30) year period.

37


ln addition to that, every June 30th, CALPERS completes a new actuarialvaluation and calculatesany "new" pension liability as of the new valuation date. lf the value of the funded assets is notequivalent to this new liability amount, the City will incur a new unfunded accrued liability at thatpoint in time. Any new unfunded liability will be addressed based on the following schedule:

New Unfunded Accrued Liability(Reported From CALPERS Afbt'

June 30, 2018)PayofflFunding Time Period

$0 to $2,000,000 Withinlto5years

$2,000,00 1 to $4,000,000 Within 6 to 10 years

$4,000,001 to $8,000,000 Within 11 to 15 years

$8,000,001 or more Within 16 and 20 years

As a final note, since the City is in process of issuing a pension obligation bond, the adoption of theabove administrative regulations will also assist the City in obtaining the best bond rating andinterest rates possible. This pension liability regulation will assist the City when the dollar amount ofthe pension bond is determined. A study session will be held with the City Councilto discuss theappropriate dollar amount of the bond issue. The Council will also formally approve the OfficialStatement at a subsequent meeting. The bonds could be sold by mid-summer.


Robert Russi, City Manager

38



39


o

CITY OF LA VERNECity Engineer

DATE: June 4, 2018


FROM: Dominic C. Milano, City Engineer

SUBJECT: CITYWIDE LANDSCAPING AND LIGHTING DISTRICT NO. 6 ANDzoNES 2,3,4-1,4-il, 5, AND 6;ENGINEER'S REPORT

Pursuant to the requirements of the Landscape and Lighting Act of 1972, part ofDivision 15 of the Streets and HighwayCode of the State of California, an Engineer'sReport for Landscape and Lighting Maintenance District No. 6, including special zones,those areas receiving specific benefit in addition to the special citywide benefit has beenprepared for City Council approval. Said approval sets the levy of assessments forFiscal Year 2018-19 and sets the public hearing for July 16,2018. No change in theassessment levy is being proposed for the subject special benefit in Zones 2,3,4-1, 4-2and 5. The formation ol Zone 6 allowed for CPI increases which with the March 2018CPI of 3.6% allows for a maximum assessment per parcel of $264.85. The maximumassessment is proposed to be levied. lt should be noted that the budgets for all of thezones are proposed to decrease.

Staff is recommending that the City Council adopt Resolution No. 18-23, preliminarilyapproving the Engineer's Report and setting the public hearing for the levying ofassessment for Ci$wide District and the subject Zones for July 16, 2018.

This report includes descriptions of improvements to be maintained and services to beperformed by the City. With the approval of the Utility Tax, the Citywide DistrictAssessment (Zone 1) is proposed to remain at zero. The City recently completed a"Cost Allocation Study" which identified costs associated with the management of theDistrict. This cost has been proportioned to the individual zones. The costs are includedin the personnel services line item on the budget. Even with this increase's cost theoverall budgets are being reduced. No general fund monies are necessary to balancethe budgets.

40


Mayor and City CouncilL & L Maintenance-District No. 6Page 2 of 2

EXHIBIT -4"

*AllAssessments are at the maximum with only Zone 6 allowing for a CIP annualincrease.

AREA APPROVED2017 t18ASMT.

PROPOSEDINCREASE

PROPOSEDDECREASE

PROPOSED18119 ASMT,"

Citywide 0 0 0 0Zone 2 $67.23 0 0 $67.23Zone 3 $e9.59 0 0 $9e.5eZone 4-l $141.8s 0 0 $141.85Zone 4-ll $147.60 0 0 $ 147.60Zone 5 $305.7 1 0 0 $305.71Zone 6 $255.65 $9.20 0 $264.85

41


RESOLUTTON NO.18-23

A RESOLUTION OF THE C]TY COUNCIL, CITY OF LA VERNE, COUNTY OF LOSANGELES, STATE OF CALIFORNIA, APPROVING THE "ENGINEERS REPORT"FOR ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 2018-19 IN THEEXISTING LANDSCAPING & LIGHTING MAINTENANCE DISTRICT WITHIN SAIDCITY, DECLARING ITS INTENTION TO PROVIDE FOR ANNUAL LEVY ANDCOLLECTION OF ASSESSMENTS FOR SAME DISTRICT PURSUANT TO THEPROVISIONS OF DIVISION 15, PART 2, OF THE STREETS AND HIGHWAYS CODEOF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR PUBLICHEARTNG THEREON (LLMD #6)

WHEREAS, this City Council has previously formed a Landscaping District

pursuant to the provisions of Division '15, Part 2 of the Streets and Highways Code of

the State of California, being the "Landscaping and Lighting Ad of 1972," tor amaintenance district to be known and designated as

CITY OF LA VERNELANDSCAPING & LIGHTING MAINTENANCE DISTRICT NO.6

(hereinafter referred to as the "District"); and,

WHEREAS, at this time the City Council is desirous to take proceedings to

provide for the annual levy of assessments for the next ensuing fiscal year to provide

for the costs and expenses necessary to pay for one year of the maintenance of the

improvements within said District; and

WHEREAS, at this time there has been presented to this City Council the

Engineer's Report as required by Division 15 of the Streets and Highways Code, and at

this time, this City Council is desirous of proceeding with the proceedings for said

annual levy;

WHEREAS, this City Council has now carefully examined and reviewed the

"Engineer's Report" as presented, and is satisfied with each and all of the items and

documents as set forth therein and is satisfied that the assessment, on a preliminary

basis, has been spread in accordance with the benefits received from the maintenance

to be performed as set forth in said "Engineer's Report."

Resolution No. 18-23

42


NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OFTHE CITY OF LA VERNE, CALIFORNIA AS FOLLOWS:

SECTION 1. That the above recitals are all hue and correct.

PUBLIC INTEREST

SECTION 2. A. That the public interest and convenience requires, and it is theintention of this City Council to undertake proceedings for the annual levy and collectionof special assessments for the continual maintenance of certain landscaping, all toserve and benefit said District as said area is shown and delineated on a map aspreviously approved by this City Council and on file in the Office of the City Clerk, opento public inspection, and therein so referenced and made a part hereof.

B. That the improvements to be maintained are substantially thesame as for the previous fiscal year and reference is hereby made to said proceedings,and there are not substantial changes proposed to be made in any existingimprovements or maintenance thereof .

REPORT

SECTIfollowing:

ON 3. That the "Engineer's Report" as presented, consisting of the

A. Plans and Specifications

B. Estimate of Cost for one-year's assessment

C. Diagram of the Maintenance District

D. Assessment of the Reduced Estimated Cost

is hereby approved on a preliminary basis for Fiscal Year 2017-18 and is ordered to befiled in the Office of the City Clerk as a permanent record and to remain open for publicinspection.

That the City Clerk shall certify to the passage and adoption ofthis resolution and the minutes of this meeting shall so reflect the presentation of the"Engineer's Report."

Resolution No. '18-23

43


ASSESSMENT

SECTION 4. That the public interest and convenience requires, and it is theintention of this City Council to order the annual assessment levy for the District as setforth and described in said "Engineer's Report," and further it is determined to be withinthe best public interest and convenience to levy and collect annual assessments to paythe costs and expenses of said maintenance and improvement as estimated in said"Engineer's Report."

DESCRIPTION OF MAINTENANCE

SECTION 5. The assessments which are to be levied and collected shall befor the maintenance of certain landscaping and lighting as set forth in the "Engineer'sReport," referenced and incorporated herein.

COUNTY AUDITOR

SECTION 6. The County Auditor shall enter on the County Assessment Rollthe amount of the assessments and shall collect said assessments at the time and inthe same manner as County taxes are collected. After collection by the County, the netamount of the assessment, after the deduction of any compensation due to the Countyfor collection, shall be paid to the Treasurer for purposes of paying for the costs andexpenses of said District.

SPECIAL FUNDS

SECTION 7. That all monies collected shall be deposited in the previouslyestablished fund known as

LANDSCAPING & LIGHTING MAINTENANCE DISTRICT NO. 6

Payment shall be made out of said fund only for the purpose provided for in thisResolution, and in order to expedite the making of this maintenance and improvement,the City Council may transfer into said special fund, money from any available source,such funds as it may deem necessary to expedite the proceedings. Any funds shall berepaid out of the proceeds of the assessments provided for in this Resolution.

BOUNDARIES OF DISTRICT

SECTION 8. Said contemplated maintenance work is, in the opinion of thisCity Council, of direct benefit to the properties within the boundaries of the District, andthis City Council makes the costs and expenses of said maintenance chargeable uponthe District, which District said City Council hereby declares to be the District benefitedby said improvements and maintenance, and to be further assessed to pay the costsand expenses thereof. Said District shall include each parcel of land within theboundaries of said District as said District is shown in a map as approved by this City


44


Council and on file in the Office of the City Clerk and so designated by the name of theDistrict.

PUBLIC PROPERW

SECTION 9. Any lot or parcels of land known as public property, as the sameare defined in Section 22663 of Division 15, Part 2, of the streets and Highways Code ofthe State of California, which are included within the boundaries of the MaintenanceDistrict, shall be omitted and exempt from any assessment to be made under theseproceedings to cover any of the costs and expenses of said maintenance work.

PUBLIC HEARING

SECTTON 10. NOTICE IS HEREBY GIVEN THAT ON THE 16th DAY OF JULY,2018 AT THE HOUR oF 6:30 P.M. lN THE CITY COUNCIL CHAMBERS oF LAVERNE CITY HALL, !S THE TIME AND PIACE FIXED BY THIS CITY COUNCIL FORTHE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUALLEVY OF MAINTENANCE ASSESSMENTS FOR LANDSCAPING AND LIGHTONGMAINTENANCE DISTRICT NO. 6, INCLUDING ZONES 2, 3, 4-1, 4-II, 5, AND 6 TOTHE EXTENT OF THE MAINTENANCE AND ANY OTHER MATTERS CONTAINED INTHIS RESOLUTION. ANY PERSONS WHO WISH TO OBJECT TO THEPROCEEDINGS FOR THE ANNUAL LEVY SHOULD FILE A WRITTEN PROTESTWITH THE CIry CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAIDPUBLIC HEARING.

NOTICE

SECTION 11. The City Clerk is hereby authorized and directed to notice andpublish the public meeting and public hearing as required by law.

SECTION 12. That the City Clerk is further directed to cause a copy of theResolution of lntention to be posted upon the official bulletin board customarily used bythe City for posting of notices.

EFFECTIVE DATE

SECTION 13. This Resolution is adopted pursuant to the provisions of Section22623, et seq. of the Streets & Highways Code of the State of California shall takeeffect immediately upon its adoption.


45


PROCEEDINGS INQUIRIES

SECTION '14. For any and all information relating to the proceedings, protestprocedure, any documentation and/or information of a procedural or technical nature,your attention is directed to the below listed person at the local agency or department sodesignated:

DOMINIC C. MILANORKA CONSULTING GROUP

398 LEMON CREEK DRIVE, SUITE EWALNUT, CA 91789

(909) 594-9702

PASSED, APPROVED AND ADOPTED this 4th day of June, 2018.

Don Kendrick, Mayor

ATTEST:

Lupe Gaeta Estrella, CMC, Deputy City Clerk

I hereby certify that the foregoing Resolution No. 18-23 was duly and regularlyadopted by the City Council of the City of La Verne at a meeting thereof held on the 4 th

day of June, 2018 by the following vote:

AYES:NOES:ABSENT:ABSTAIN:



46


CITY OF LA VERNE

ENGINEER'S REPORT

FOR LANDSCAPE AND LIGHTING MAINTENANCEDISTRICT NO. 6

FISCAL YEAR 2018-19

SECTION 1. AUTHORIry FOR REPORT

This report is prepared in compliance with the requirements of Article 4, Chapter 1,LandscapingandLighting Adof 1972,Parl2ot Divisionl5of thestreetsandHighwaysCode of the State of California.

Landscape and Lighting District No. 6 ("District") a special benefit assessmentdistrict, provides funding for the maintenance of landscaped areas owned by the City ofLa Verne or provided for by easements to the City of La Verne.

Section 22573, Landscaping and Lighting Ad of 1972, requires assessments to belevied according to benefit rather than according to assessed value.

The boundary of the District is completely within the City limits of the City of LaVerne and is shown on the Assessment Diagram (on file in the office of the City Clerk atthe City Hall of La Verne as Exhibit "A," Pages 1 thru 32). All parcels of real propertyincluded within the District are described in detail on maps on file in the Los AngelesCounty Assessor's office. Assessment diagrams for individual zones are includedwithin this report.

SECTION 2. PLANS & SPECIFICATIONS FOR THE IMPROVEMENTS

hts and Traffi

Street sweeping, street lights and traffic signals are no longer included in theCitywide District (Zone 1).

La

Citywide landscaping of a general benefit are no longer included in the CitywideDistrict (Zone 1).

47


La S

Zone 1

For Fiscal Year 2018-19 there are no improvements included in this zone whichwill be maintained (funded) by this district.

Zone2

The plans and specifications for the irrigation and landscaping were prepared bythe developer and previously approved by the City Engineer. Landscapinggenerally consists of trees, shrubs and ground cover along First Street within thelimits of Tract No. 35405. Landscaping is south of the tract boundary and is visiblefrom First Street. Reference is hereby made to the said plans and specificationsfor the exact location and nature of the landscape improvements. Said plans andspecifications by reference are hereby made a part of this report and are on file inCity Hall and are available for public inspection. A location map is attached asExhlbit "B."

Zone 3

The plans and specifications for the irrigation and landscaping were prepared bythe developer and previously approved by the City Engineer. Landscapinggenerally consisting of trees, shrubs, turf and ground cover adjacent to WheelerAvenue in Tract No. 33912. Reference is hereby made to the said plans andspecifications for the exact location and nature of the landscape improvements.Said plans and specifications by reference are hereby made a part of this reportand are on file in City Hall and are available for public inspection. A location mapis attached as Exhibit "C."

Zone 4 - Generallv

The plans and specifications for the irrigation and landscaping were prepared bythe developer and previously approved by the City Engineer. Reference is herebymade to the said plans and specifications for the exact location and nature of thelandscape improvements. Said plans and specifications by reference are herebymade a part of this report and are on file in City Hall and are available for publicinspection.

Zone 4-1

This area is commonly referred to as "Rancho La Verne." Maintained landscapeimprovements including irrigation systems, trees, shrubs, turf, and ground coverare generally located along Via Rancho La Verne from Baseline Road to Via DeMansion from Wheeler Avenue to Via Campo. The other major element for this

48


zone is the riparian drainage course and pedestrian trail from Birdie Drive to LosRobles. A location map is attached as Exhibit "D".

Within the riparian area are improvements including irrigation systems, groundcover, trees, shrubs, drainage structures and pedestrian trail. The pedestrian trailwithin the "natural" setting benefits all properties in the zone boundaries and alsothe City generally. Fifty percent of the riparian area, including the pedestrian trailand drainage structure, is of a "general" Citywide benefit.

Zone 4-2

This area is commonly referred to as the "Live Oak Development." lmprovementsare generally located along Esperanza Drive from Ridge Crest Drive to GoldenHills Road. lmprovements along Esperanza Drive benefit the entire Live Oakdevelopments. lmprovements include inigation systems, trees, turf, shrubs,ground cover and pedestrian/equestrian trail. A location Map is attached asExhibit "E".

Zone 5

The plans and specifications for the irrigation and landscaping were prepared bythe developer and previously approved by the City Engineer. Landscapinggenerally consists of trees, shrubs, ground cover and turf on Puddingstone Drivemedian, Puddingstone Drive and Wright Avenue intersections with Fairplex Driveand Orange Avenue and the Wheeler Avenue median landscaping. Reference ishereby made to the said plans and specifications for the exact location and natureof the landscape improvements. Said plans and specifications by reference arehereby made a part of this report and are on file in City Hall and are available forpublic inspection. A location map is attached as Exhibit "F." For Fiscal Year 2017-18 as in the thirteen previous fiscal years, costs for the maintenance, includingutility expenses for the mini park, street lights and traffic signal will not be includedin this zone. City Council on May 5,2014 approved the addition of the Universityof La Verne's Campus West two parcels into this zone. On April 4,2016, the CityCouncil approved a development agreement with Gilead Sciences, lnc. requiringGilead to pay 11 times the single parcel fee in the zone which was equal to aprevious entitled 11 lot industrial park on the same site. The maximum levyallowed in this Zone is $305.71 which is necessary to assess this fiscal year.Previous surplus will be used to balance the budgets.

Zone 6

This zone was formed in June of 2002 as a condition of tract Map No. 52965 forthe maintenance of landscaping along Fruit and Amherst Streets within the limitsof the subdivision. A location map is attached as Exhibit "G". The levy formulaapproved with the formation of the zone allows for an annual increase of up tothree percent per year. For year ending March 31, 2018, the C.P.l. was 3.6

49


percent. The maximum assessment is thus $264.85 per parcel. For Fiscal Year2018-19, the maximum assessment is being levied.

SECTION 3. METHOD OF APPORTIONMENT

No assessment will be made upon the properties within the Citywide District (Zone 1)for Fiscal Year 20't8-19.

The basis for benefit for the significant land uses for the Citywide District (Zone 1) areno longer applicable.

Within the Citywide District there are specific zones which contain unique improvementsrequired with the original development of the properties within the specific zone. Theseimprovements are landscaping in nature and are included in the discussion in Section 2of this report. The costs for these improvements are assessed to the respective zones.Each zone has its own expenditure budget. The nature of this landscaping equallybenefits each parcel within the individual zone containing the landscaping. Because ofthis each parcel within a zone is equally assessed.

Zone5, the San Polo La Verne Business Park (formerly Koll Business Park La Verne),was unique to itself. Agreements between the Koll Company and the City of La Vernerequired that the San Polo La Verne Business Park participate in a specific Landscapingand Lighting Maintenance District. The improvements already included were similar tothose improvements included in the Citywide District. Thus Zone 5 did not include thebasic assessment for the Citywide District (Zone 1). With the transfer of the funding forthe maintenance of improvements included in the Citywide District (Zone 1) from theCitywide Assessment District to the General Fund (Utility Tax) and with the applicationof the Utility Tax to the parcels within Zone 5, funding for the more general benefitimprovements, i.e. traffic signal, mini park and street lights have been deleted fromZone 5 and are now included in the General Fund.

SECTION 4. ESTIMATED COSTS FOR THE MAINTENANCE OF THEIMPROVEMENTS

Total estimated expenditures for Zones 2 through 6, within District 6 for thefiscal year 2018-19 are as follows:

50


EXPENDITURE BUDGET

2018-19

MAI NTENANCE ASSESSMENT DISTRICT

ACCOUNT NO 246-5202 FIRST & FULTON ZONE 2

PERSONNEL

OPERATIONAL

32-0032-0538-0543-0554-0562-5162-5265-0765-16

REGULAR SALARIES AND WAGESPART TIME WAGESFRINGE BENEFIT COSTSADMINISTRATION COSTS

TOTAL PERSONNEL SERVICES

OTHER PROFESSIONAL SERVICESARCHITECT/ENGI NEERING SERVICESANTMAL CONTROL (GOPHER)CONTRACTUAL MAINT. SERVICELEGAL NOTICES AND PUBLICATIONSELECTRICITY UTILITYCITY UTILITIESMATER, ETC.MATERIAL & NURSERY ITEMSSPRINKLER/IRRIGATION SUPPLI ESMISCELLANEOUS

TOTAL OPERATIONAL

COST CENTER TOTAL

DEFTCTT (FROM RESERVES)

TOTAL TO BE ASSESSED

$840.00

$0.00$100.00

$0.00$1,500 00

$200.00$3s0.00$800.00

$0.00$0.00

$100.00

$840.00

$3.050.00

$3,890.00

($461.00)

$3,050.00

$3,429.00

201 8-1 9 CITYWIDE ASSESSMENT

2018-19 ZONE 2 EQUAL PARCEL ASSESSMENT (51 PARCELS)

TOTAL PER PARCEL

0.00

$67.23

$67.23

51


EXPENDITURE BUDGET

2018-19


ACCOUNT NO. 246-5203 WHEELER & TABOR ZONE 3

PERSONNEL

OPERATIONAL

32-0032-0538-0543-0554-0562-5162-5265-0765-16

$0 00$150 00

$0 00$1,300 00

$250 00$325 00

$1,560.00$0 00$0.00



OTHER PROFESSIONAL SERVICESARCHITECT/ENGINEERI NG SERVICESANTMAL CONTROL (cOPHER)CONTRACTUAL MAI NT. SERVICELEGAL NOTICES AND PUBLICATIONSELECTRICITY UTILITYCITY UTILITIESMATER, ETC.MATERIAL & NURSERY ITEMSSPRINKLER/IRRIGATION SUPPLIES

$1,200.00 $1,200.00

($1,399.00)

s0.00

TOTAL OPERATIONAL $3,585.00 $3,585.00

$4,785.00COST CENTER TOTAL

cREDTTED SU RPLUS (2016t 17)

DEFTCTT (GENERAL FUND LOAN)

TOTAL TO BE ASSESSED $3,386.00

2018-19 CITWVIDE ASSESSMENT

2018-19 ZONE 3 EQUAL PARCEL ASSESSMENT (34 PARCELS)

TOTAL PER PARCEL

$0.00

$99.59

59

52


EXPENDITURE BUDGET

2018-19


ACCOUNT NO. 246-5204 NORTH LA VERNE zoNE 4-1

PERSONNEL



OPERATIONAL

32-0032-0532-09

38-0543-0543-05

54-0562-5162-5262-5264-0064-0765-16

PROFESSIONAL SERVICESARCHITECT/ENGI NEERI NG SERVICESOTHER CONTRACTUAL SERVICES

- GENERAL- TREES

ANTMAL CONTROL (VECTOR/GOPHER)CoNTRACTUAL MAtNT. SERVTCE (RLV)CoNTRACTUAL MAtNT. SERVTCE (RtpARtANcHANNEL)LEGAL NOTICES AND PUBLICATIONSELECTRICITY UTILITYUTTLTTTESMATER, ETC. (RLV)uTtLlTt ESMATER, ETC. (Rt pARtAN CHANNEL)MISC. MATERIALS & SUPPLIESMATERIAL & NURSERY ITEMSSPRINKLER/IRRIGATION SUPPLIES

$18,610.00

$0.00$3,600.00

$0.00$0.00$0.00

$30,000.00$0.00

$1,500.00$2,200.00

$35,000.00$0.00.$0.00$0.00$0.00

$72,300.00

$0.00$0.00

$18,610.00

$72,300.00

$0.00

$90,190.00

($o.oo)

($13,875.00)

($0.00)

TOTAL OPERATIONAL

CAPITAL IMPROVEMENTSTREE REPLACEMENT RESERVETOTAL CAPITAL IMPROVEMENTS

COST CENTER TOTAL

-GENERAL BENEFIT RIPARIAN CHANNEL(50% crTY GENERAL FUND CONTRIBUTTON)

cREDTTED SURPLUS (2016t 17)

DEF|CTT (GENERAL FUND LOAN)


2018-19 CITYWTDE $0.00

$141.852018-19 ZONE 4-1 EQUAL PARCEL ASSESSMENT (538 PARCELS)

TOTAL PER PARCEL 141.85

53


EXPENDITURE BUDGET

2018-19


ACCOUNT NO.246-5205 LIVE OAK zoNE 4-2

PERSONNEL

OPERATIONAL

32-0032-0543-0554-1562-5162-5265-0765-1664-00

$0.00$2,600.00

$16,000.00$1,500.00

$650.00$24,000.00

$0.00$0.00$0.00



OTHER CONTRACTIONAL. SERVICESARCHITECT/ENGI NEERI NG SERVICESCONTRACTUAL MAINT. SERVICELEGAL NOTICES AND PUBLICATIONSELECTRICITY UTILITY.CITY UTILITIESMATER, ETC.MATERIALS/NURSERY ITEMSSPRINKLER/IRRIGATION SUPPLIESMISC. MATERIALS & SUPPLIES

TOTAL OPERATIONAL

COST CENTER TOTAL

CREDITED SURPLUS 2016-17


$14,410.00 $14,410.00

$44,750.00

$59,160.00

($11,209.0Q)

$44,750.00

$47,951.00

201 8-1 9 CITYWIDE ASSESSMENT

2018-19 ZONE 4-2 EQUAL PARCEL ASSESSMENT (326 PARCELS)

TOTAL PER PARCEL

0.00

$147.09

$147 09

54


EXPENDITURE BUDGET

2018-19


ACCOUNT NO. 246-5207 LA VERNE BUSINESS PARK* ZONE 5

PERSONNEL

OPERATIONAL

32-0932-0538-0543-0554-0562-5162-5265-0765-1664-00

$3,500.00s1 ,100.00

$0.00$10,000.00$1,200.00$1,200.00$8,400.00

$0.00$0.00$0.00

$5,884.00

$25,400 00

$0.00$0.00

$0.00

$5,884.00

$25,400 00

$0.00

$31,284.00

($6,827.00)

REGULAR SALARIES AND WAGESPART TIME WAGESFRINGE BENEFIT COSTSADMINISTRATIONS COSTS


CONTRACTUALARCHITECT/ENGINEERI NG SERVICESANTMAL CONTROL (GOPHER)CONTRACTUAL MAINT. SERVICELEGAL NOTICES AND PUBLICATIONSELECTRICITY UTILITY . LANDSCAPING.CITY UTILITIESMATER, ETC.MATERIALS. NURSERY ITEMSSPRINKLER/IRRIGATION SUPPLIESMISCELLANEOUS SUPPLIES

TOTAL OPERATIONAL

CAPITAL IMPROVEMENTS

PUDDINGSTONE MEDIAN UPGRADES5 YR TREE TRIMMING RESERVE

TOTAL CAPITAL IMPROVEMENTS

COST CENTER TOTAL

CREDITED SU RPLUS 2016-17


2018.19 CITYWIDE ASSESSMENT

2018.19 ZONE 5 PARCEL ASSESSMENT(69 EOUAL PARCEL ASSESSMENTS AND 1 1 PARCELS ASSESSMENTSFOR GILEAD PER DEVELOPMENT AGREEMENT.80 TOTAL PARCEL ASSESSMENTS)

TOTAL PER EACH PARCEL

0.00

$305.71lPARCEL

$305.71lPARCEL

"Formerly Koll/San Polo Business Park

55


EXPENDITURE BUDGET

2018-19


TRACT 52965ACCOUNT NO. 246-5206

PERSONNEL

OPERATIONAL

$1,076.00

ZONE 6

$1,076.00



32-0032-0538-0543-0554-0562-5162-5264-0065-0765-16

$0.00$200.00

$0.00$3,300.00

$250.00$300.00

$2,400.00$0.00

$420.00$0.00

OTHER CONTRACTIONAL SERVICESARCHITECT/ENGINEERING SERVICESANTMAL CONTROL (GOPHER)LCONTRACTUAL MAINT. SERVICELEGAL NOTICES AND PUBLICATIONSELECTRICITY UTILITY - LANDSCAPING.CITY UTILITIESMATER, ETC.MISCELLANEOUS SUPPLIESMATERIALS NURSERY ITEMSSPRINKLER/IRRIGATION SUPPLI ES

TOTAL OPERATIONAL $6,870.00 $6,870.00

CAPITAL IMPROVEMENTS

TREE TRIMMING RESERVE $ 0.00

$ 0.00TOTAL CAPITAL IMPROVEMENTS $000

$7,946.00

($o.oo)

(s0 00)

COST CENTER TOTAL

CREDTTED SURPLUS (2016t 17)

PAYMENT OF DEF|C|T (FROM CtTY)


201 8-1 9 CITYWIDE ASSESSMENT 0.00

$264.852018-19 ZONE 6 EQUAL PARCEL ASSESSMENT (30 PARCELS)

TOTAL PER PARCEL

56


SECTION 5 DIAGRAM FOR THE ASSESSMENT DISTRICT

A copy of the assessment diagram is on file with the office of the City Clerk of theCity of La Verne as "Exhibit A". Reduced diagrams for Zones 2,3,4-1,4-2, 5, and 6 areattached for your convenience as Exhibits "B', "C', "D', "E', "F", and "G" respectively.Full size maps are available in the office of the City Engineer.

SECTION 6, ASSESSMENT

The landscaping was developed and is maintained for the benefit and enjoymentof all the properties included within the assessment district boundaries, and all parcelsbenefit from the improvements.

The net amounts to be assessed are:

Citywide Base Amount $ 0.00

Zone2Zone3Zone 4-1Zone 4-2Zone 5Zone 6

$ 3,429.00$ 3,386.00$76,3 15.00$47,951.00$24,457.00$ 7,946.00

Credited surpluses or reserves to Zones 2,3,4-1,4-2, and 5 was required tobalance expenditures versus assessments. Zone 6 has balanced expendituresversus assessments.

As required by said Act, a diagram is attached hereto showing the District andthe boundaries and dimensions of the respective parcels of land within said District asthe same existed at the time of the adoption of the Resolution of lntention and theinitiation of these proceedings as each parcel has been given a separate number uponsaid Diagram.

57


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67


Agenda ReportCITY OF LA VERNECity Engineer

DATE: June 4,2018

TO: Honorable Mayor & City Council

FROM: Dominic C. Milano, City Engineer

SUBJECT: LANDSCAPE AND LIGHTINGMA!NTENANCE DISTRICT NO. 7;ENGINEER'S REPORT

AGENDA SUMMARY:

Pursuant to the provisions of Division 15, Part 2, of the Streets and Highway Code, anEngineer's Report for Landscape and Lighting Maintenance District No. 7 (La VerneHeights lll) has been prepared for City Council preliminary approval. Said approval setsthe levy of assessments for Fiscal Year 2018-19 and sets the public hearing for July 16,

2018. There is no proposed increase in the assessment but the levy is proposed todecrease.

RECOMMENDATION:

Staff is recommending that the City Council adopt Resolution 18-24, preliminarily

approving the Engineer's Report and set the public hearing for levying a full year'sassessment for July 16, 2018.

DISCUSSION:

On January 3, 1995 the City Council by adopting Resolution No. 95-2 formed

Landscape and Lighting District No. 7. This District was formed to maintain the fuelmodification zones included in the La Verne Heights lll (Lewis Homes) housingdevelopment. The creation of the District was a requirement of the La Verne Heights

Specific Plan.

An expenditure budget was prepared and approved in 1995 estimating the total cost tomaintain the transitional landscaping and the fuel modification zones at $128,940 or

$693.26 per parcel.

68


Mayor and City CouncilLandscape & Lighting Maintenance District No. 7Page 2 ol 2

For the 1995/96 fiscal year a zero assessment was levied since it was assumed thatnone of the areas would be completed for City maintenance. Because of a crediteddeveloper paid surplus paid in 1996/97, the levy on each parcel had been at a lesseramount ($534.54) than the maximum allowed amount of $693.26. ln Fiscal Year2OO9/10, the levy was raised to the maximum allowed in the District ($693.26) since thedeveloper paid surplus was almost expended. The levy has not changed since thatfiscal year.

For Fiscal Year 2018/19 the line item in the budgetfor personnel services is proposed

to increase as a result of the City's recently completed "Cost Allocation Study". Costsassociated with the management of the District are now included in the personnel

services. Even with this increase the total budget is proposed to decrease from the2017118 level. The levy is also proposed to be reduc,ed to $650.00 per parcel from themaximum assessment of $693.26 per parcel with the application of a credited surplus.

69


uTroN No.18-24

A RESOLUTION OF THE CITY COUNCIL, C]TY OF LA VERNE, COUNTY OF LOSANGELES, STATE OF CALTFORNIA, APPROVING THE "ENGINEERS REPORT"FOR ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 2018-19 IN THEEXISTING LANDSCAPING & LIGHT]NG MAINTENANCE DISTRICT WITHIN SAIDCITY, DECLARING ITS ]NTENTION TO PROVIDE FOR ANNUAL LEVY ANDCOLLECTION OF ASSESSMENTS FOR SAME DISTRICT PURSUANT TO THEPROVISIONS OF DIVISTON I5, PART 2, OF THE STREETS AND HIGHWAYS CODEOF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR PUBLICHEARING THEREON (LLMD #7)


pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of

the State of California, being the "Landscaping and Lighting Act of 1972," lor a

maintenance district to be known and designated as

C]TY OF LA VERNELANDSCAPING & LIGHTING MAINTENANCE DISTRICT NO,7



provide for the reduced annual levy of assessments for the next ensuing fiscal year to

provide for the costs and expenses necessary to pay for one year of the maintenance of

the improvements within said District; and


Engineer's Report as required by Division 15 of the Streets and Highways Code, and at


annual levy;






Resolution No. l8-24 70


NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OFTHE CITY OF LA VERNE, CALIFORNIA AS FOLLOWS:

RECITALS

SECTION 1. That the above recitals are all true and correct.

PUBLIC INTEREST

SECTION 2. A. That the public interest and convenience requires, and it is theintention of this City Council to undertake proceedings for the reduced annual levy andcollection of special assessments for the continual maintenance of certain landscaping,all to serve and benefit said District as said area is shown and delineated on a map aspreviously approved by this City Council and on file in the Office of the City Clerk, opento public inspection, and therein so referenced and made a part hereof.

B. That the improvements to be maintained are substantially thesame as for the previous fiscal year and reference is hereby made to said proceedings,and there are not substantial changes proposed to be made in any existingimprovements or maintenance thereof.

REPORT

SECTTON 3. That the "Engineer's Report" as presented, consisting of thefollowing:





is hereby approved on a preliminary basis for Fiscal Year 2017-18 and is ordered to be

filed in the Office of the City Clerk as a permanent record and to remain open for public

inspection.

That the City Clerk shall certify to the passage and adoption ofthis resolution and the minutes of this meeting shall so reflect the presentation of the"Engineer's Report."

Resolution No. 18-24 71


ASSESSMENT

SECTION 4. That the public interest and convenience requires, and it is theintention of this City Council to order the annual assessment levy for the District as setforth and described in said "Engineer's Report," and further it is determined to be withinthe best public interest and convenience to levy and collect annual assessments to paythe costs and expenses of said maintenance and improvement as estimated in said"Engineer's Report."



COUNTY AUDITOR


SPECIAL FUNDS

SECTION 7. That all monies collected shall be deposited in the previouslyestablished fund known as


Payment shall be made out of said fund only for the purpose provided for in thisResolution, and in order to expedite the making of this maintenance and improvement,the City Council may transfer into said special fund, money from any available source,such funds as it may deem necessary to expedite the proceedings. Any funds shall berepaid out of the proceeds of the assessments provided for in this Resolution.


SECTION 8. Said contemplated maintenance work is, in the opinion of thisCity Council, of direct benefit to the properties within the boundaries of the District, andthis City Council makes the costs and expenses of said maintenance chargeable uponthe District, which District said City Council hereby declares to be the District benefitedby said improvements and maintenance, and to be further assessed to pay the costsand expenses thereof. Said District shall include each parcel of land within theboundaries of said District as said District is shown in a map as approved by this City



Council and on file in the Office of the City Clerk and so designated by the name of theDistrict.

PUBLIG PROPERW

SECTION 9. Any lot or parcels of land known as public property, as the sameare defined in Section 22663 of Division 15, Part 2, of the streets and Highways Code ofthe State of California, which are included within the boundaries of the MaintenanceDistrict, shall be omitted and exempt from any assessment to be made under theseproceedings to cover any of the costs and expenses of said maintenance work.

PUBLIC HEARING

SECTION 10. NOTICE IS HEREBY GIVEN THAT ON THE 16th DAY OF JULY,2018 AT THE HOUR OF 6:30 P.M. lN THE CITY COUNCIL CHAMBERS OF LAVERNE CITY HALL, IS THE TIME AND PLACE F]XED BY THIS CITY COUNCIL FORTHE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUALLEVY OF MAlNTENANCE ASSESSMENTS, TO THE EXTENT OF THEMAINTENANCE AND ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION.ANY PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS FOR THEANNUAL LEVY SHOULD F]LE A WRITTEN PROTEST WITH THE CIry CLERKPRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING.

NOTICE

SECTION 11. The City Clerk is hereby authorized and directed to notice andpublish the public meeting and public hearing as required by law.

SECTION 12. That the City Clerk is further directed to cause a copy of theResolution of lntention to be posted upon the official bulletin board customarily used bythe City for posting of notices.

EFFECTIVE DATE

SECTION 13. This Resolution is adopted pursuant to the provisions of Section22623, et seq. of the Streets & Highways Code of the State of California shall takeeffect immediately upon its adoption.




SECTION 14. For any and all information relating to the proceedings, protestprocedure, any documentation and/or information of a procedural or technical nature,your attention is directed to the below listed person at the local agency or department sodesignated:



(909) 594-9702


Don Kendrick, Mayor

ATTEST:


I hereby certify that the foregoing Resolution No. 18-24 was duly and regularlyadopted by the City Council of the City of La Verne at a meeting thereof held on the 4thday of June, 2018 by the following vote:

AYES:NOES:ABSENT:ABSTAIN




CITY OF LA VERNE

ENGINEER'S REPORT

AFTER FORMATION OF LANDSCAPE AND LIGHTING MAINTENANCEDISTRICT NO. 7

FISCAL YEAR 2018.19

SECTION 1. AUTHOR]TY FOR REPORT

This report is prepared in compliance with the requirements of Article 4, Chapter 1,

Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets andHighways Code of the State of California.

Landscape and Lighting District No. 7 ("District") a specia! benefit assessmentdistrict, provides limited funding for the maintenance of open space within the oak treepreserve, equestrian and pedestrian trails and the fuel modified landscaped areasowned by the City of La Verne or provided for by easements to the City of La Verne.

Section 22573, Landscaping and Lighting Act of 1972, requires assessments to belevied according to benefit rather than according to assessed value.

The boundary of the District is completely within the City limits of the City of LaVerne and is shown on the Assessment Diagram (on file in the office of the City Clerk atthe City Hall of La Verne as Exhibit "A," (Pages 1 thru 4). All parcels of real propertyincluded within the District are described in detail on maps on file in the Los AngelesCounty Assessor's office.


The fuel modification zone is illustrated in Exhibits 2-27 and 2-28 of the La VerneHeights Specific Plan, a copy of which is on file in the Office of the City Clerk. !t hasbeen created to protect residential land uses from wildland fires within La Verne Heightsalong the interface between developed and non-developed land uses. Fire-retardantqualities useful for fuel modification procedures involve plants with a low growth habitand fuel volume with a low heat output when burned.

Fuel modification principles used implement a combination of wildfire suppressiontechniques currently employed by various agencies in Southern California. ln general,significant specimens of existing desirable, low fuel plant species located within thezone will continue to be preserved, trimmed and maintained. Representative speciesinclude mature coast live oak, toyon, and sycamore. Areas within the zone are subject

75


to fuel modification specifications for each hazard classification. Fuel modified slopeswill provide for adequate fire safety, and minimal visual, biotic and erosion impacts.

The portion of the Specific Plan west of Esperanza Drive and south of the maincommunity entrance and south of Ridgeview Drive have been designated "extreme firehazard," primarily due to type and density of vegetation and slope. The first 100-feetfrom the structure will require 100 percent removal of vegetation (excluding healthy oaktrees) and replanting the area with low fuel plant species. Since a perimeter roadconcept has been employed, a majority of this 100-foot zone will be utilized by frontyard landscaping, roadway pavement, pedestrian trails and introduced landscaping,thereby minimizing or eliminating required removal of natural vegetation. The next 200-feet will require a combination of the same fuel modification techniques, but with thereplanting of low fuel plant species. Healthy oak trees in all zones shall be pruned ofdead material a minimum of six feet above average existing grade. All areas beyondthe limit of the Extreme Fire Hazard Zone (300-feet from the edge of structures) willremain in natural unmodified open space.

The remainder of the perimeter areas are designated as "High Fire Hazard," asshown in Exhrbtl?-27 of the La Verne Heights Specific Plan. The majority of this area islocated along Marshall Canyon, and is highly visible from existing development. TheHigh Fire Hazard Zone requires much less fuel modification than the extreme zone,resulting in fewer visual impacts. The High Fire Hazard Zone is divided into two areas.The first 1O0-feet form the structure requires 100 percent vegetation removal (excludinghealthy oak trees), and replanting the are with low fuel plant species. The next 100-feetrequires fuel modification as previously discussed. Areas beyond this zone will remainin natural open space, with no fuel modification.

The High Fire Hazard Zone - lnternal Canyon Area is identical to the standard highfire hazard are in that the 1 00-fooU100 percent removal zone and remaining FuelModification Zone are identical. All healthy oaks in the lnternal Canyon Area will bepreserved with some minor pruning potentially being required. This canyon areacontains the extension of the Oak Tree Preserve. All oak trees will be preserved in theFuel Modification Zone. No external view-shed impacts are associated with fuelmodification activities in this zone.

Part of the development of the fuel modification zones is planting of low fuel plantspecies. This planting is generally referred to as transitional landscaping. A separateline item has been included in the budget.

The last element of this District is the maintenance of open space. While this is amassive area, little maintenance is expected except for the trail systems.


The net amount to be assessed upon the properties within the District isapportioned by a formula and method which equally distributes the amount of benefitamong all assessable parcels. The maintenance of the slopes provides a specialbenefit which is received by each and every lot or parcel within the District.

76


SECTION 4. DIAGRAM FOR THE ASSESSMENT DISTRICT

A reduced copy of the assessment diagram is attached as Exhibit "A." Full sizemaps are available in the office of the City Engineer.

SECTION 5. ASSESSMENT

The fuel modified landscaping was developed and is maintained for the benefitand enjoyment of all the properties included within the assessment district boundaries,and all parcels benefit from the improvements. The amount to be assessed upon theassessable lands within the district for fiscal year '1995/96 was zero. The developer,Lewis Homes of California was solely responsible for maintenance this fiscal year. Theamount to be assessed upon the assessable lands within the District for fiscal year1996/97 was $128,946 ($693.26 per parcel). But since only three-fourths of the areawas anticipated to be ready for acceptanc€ by the City for maintenance during fiscalyear 1996/97, the assessment was reduced to $99,425.00. For the fiscal year 1997/98the assessment was to return to the originally approved amount of $128,940 whichwould have been necessary to maintain all of the proposed fuel modified areas after theestablishment plant growth period. Since no additional areas above the 1996/97 levelwere anticipated to be accepted during fiscal year 1997/98, the assessment was againreduced to $99,425.00. For fiscal year 1998/99 the full assessment budget wasapproved at $106,060.00. This was less than the '1996 estimate of $128,940 do to thefollowing factors:

The water usage for the established areas was less than first two year ofgroMh.

2. The required maintenance for the established areas is less than previousyears.

For fiscal years 1999/00 thru 2006/07, the $106,328.00 budgets were proposed tobe approximately at the 1998/99 level with surpluses from previous year's assessmentsreducing the assessment to $99,425.00, the 1998/99 level. For fiscal years 2O07lO8and 2008/09 the budget was increased to $135,219 due to increased costs to maintainfuel modification areas. For fiscal year 2009110, the budget was increased to $150,363.That increase was due to an increase in the maintenance levels for transitionallandscaping and open space fuel modification. ln addition, the cost of water increasedby 20 percent. ln order to reduce the assessment deficit, the levy was increased from$534.54 per parcel to the maximum allowed within the district of $693.26 per parcel asestablished with the formation of the district. For fiscal year 2010111 the budget wasreduced to $132,828.00 due to reduction in water usage. For fiscal year 2011112lherewas a slight increase in the budget to $134,075.00 with a credited surplus of $5,129.00from previous fiscal years balances the budget with assessments. For fiscal year2012113 the budget was again slightly increased lo $142,174.00 with previous yearssurpluses being credited to balance the assessment. For fiscal year 2013114 lhebudget was reduced to $132,246 with previous years surpluses being credited tobalance the assessment. For fiscal year 2014115 the budget is increased to$137,400.00 with previous years surpluses being credited to balance the assessment.For fiscal year 2015116 the budget increased to $186,000 with previous years surplusesbeing credited to balance the assessment. The increase was due to a proposed one

1

77


time improvements to the storm drain system ($10,000.00) and increase fuelmodification $40,000.00. ln fiscal year 2016117 the budget decreased to $154,500 withthe completion of the 2015/16 storm drain improvements and the major fuel modificationprojects. Previous years surpluses were credited to balance the assessments. For fiscalyear 2017118 the budget increased to $166,630.00 from $154,500.00 in order to replacethe controller's "cellular" cards. There were adequate reserves to fund the short fallbetween the amount that can be assessed and the cost center total.

For fiscal year 2018119, the budget is proposed to decrease to $162,138.00 withthe reserves funding the short fall. While the assessment will remain at the maximum of$693.26, the levy is proposed to be reduced to $650.00 per parcel because of the highreserves.

As required by said Act, a diagram is attached hereto showing the District and theboundaries and dimensions of the respective parcels of land within said District as thesame existed at the time of the adoption of the Resolution of lntention and the initiationof these proceedings, as each parcel has been given a separate number upon saidDiagram.

78


EXPENDITURE BUDGET

2018-19

MAINTENANCE ASSESSMENT DISTRICT

ACCOUNT NO. 246-5208 LA VERNE HEIGHTS III DISTRICT 7

L E

REGULAR SAI.ARIES AND WAGESPART TIME WAGESFRINGE BENEFIT COSTSADMINISTRATION COSTS


OPERATIONAL

OTHER PROFESSIONAL SERVICESARCHITECT/ENGINEERING SERVICESOTHER CONTRACTUAL SERVICESCONTRACTUAL MAINT. SERVICE

. OPEN SPACES AND TRANSITIONALLANDSCAPINGTRAILS

O WET LANDS. DRAINAGE STRUCTURE

MAINTENANCE

32-0032-0532-0943-05

$27,I 38.00

$0.00$2,500.00

$80,000.00$27,000.00

$24,000.00$ 0.00$ 0.00

$ 3,000.00

54-0562-5162-5264-0065-0765-16

LEGAL NOTICES AND PUBLICATIONSELECTRICITY UTILITYCITY UTILITIESMATER, ETC.MISC. MATERIALS & SUPPLIESMATERIALS/NURSERY ITEMSSPRINKLER/IRRIGATION SUPPLIES

$1,200.00$300.00

$24,000.00$0.00$0.00$0.00

OPERATIONAL TOTAL

FUND FOR TREE TRIMMING (5 YEAR)

COST CENTER TOTAL

CREDITED SURPLUS


$135,000.00

$0.00

$r62,r38.00

($41,238.00)

$120,900.00

2018.19 DISTRICT 7 EQUAL PARCEL ASSESSMENT (I86 PARCELS) $650.00

79


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83


3 o 3

CIry OF LAVERNECity Engineer

DATE:

TO

SUBJECT

June 4, 2018


Dominic C. Milano, City Engineer

LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 8;

ENGINEER'S REPORT

Pursuant to the provisions of Division 15, Part 2, of the Streets and Highways code, an

Engineer,s Report for Landscape and Lighting Maintenance District No. 8 (Marshall

canyon Estates Specific Plan development) has been prepared for cltY councilpreliminary approval. said approval sets the levy of assessments for Fiscal Year 2018-

i9 and sets ihe public hearing for July 16,2018. lt is proposed to set the levy at the

1996-97 approved full year's assessment.

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Staff is recommending that the City Council adopt the attached Resolution No' 18-25'

preliminarily approving the Engineer's Report and setting the public hearing for July 16,

2018.

on January 3, 1995 the city council approved Resolution No. 95-3 overruling protests

and providing for the formaton of "Landscape and Lighting Maintenance District.No. 8"

and ihe annrial levy and collecting of assessments for Landscaping and Lighting District

No. 8. At that time, it was anticipated that within a year Lewis Homes would have

completed the construction and the City would accept the fuel modification area and the

linear park (open space) for maintenance in fiscal year 1996/97.

84


Mayor and City CouncilLandscape & Lighting Maintenance-District No. 8Page 2 of 2

An expenditure budget was prepared and approved in 1995 estimating a full one year'smaintenance cost of $45,445 ($249.70 per parcel) to be levied in fiscal year 1996-97.The levy for 1995/96 was set at zero since no areas were to be maintained by the City.Since Fiscal Year 1996/97, the assessment budget has increased as the City acceptedadditional areas for maintenance and as maintenance and utility costs have increased.

ln 2004105, the City accepted all the fuel modification areas for maintenance. While thecost to maintain the District has increased over the years, exceeding the maximumallowed to be assessed ($45,196), previous years surpluses are being used to hold theassessment at the 1995 approved levy of $249.70 per parcel. This year's budget of$86,488.00 is slightly higher than last year's budget of $77,178.00 due to the City'srecently completed "Cost Allocation Study." Costs associated with the management ofthe District are now included in the personnel services of the proposed budget. With theapplication of a credited surplus, the levy is proposed to remain at$249.70.

85


RESOLUTION NO

A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOSANGELES, STATE OF CALIFORNIA, APPROVING THE "ENGINEERS REPORT"FOR ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 2018.19 !N THEEXISTING LANDSCAPTNG & LIGHTING MAINTENANCE DISTRICT WITHIN SAIDCITY, DECLARING ITS INTENTTON TO PROVIDE FOR ANNUAL LEVY ANDCOLLECTION OF ASSESSMENTS FOR SAME DISTRICT PURSUANT TO THEPROVISIONS OF DIVISION I5, PART 2, OF THE STREETS AND HIGHWAYS CODEOF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR PUBLICHEARTNG THEREON (LLMD #8)


pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of

the State of California, being the "Landscaping and Lighting Act of 1972," for a

maintenance district to be known and designated as

,|

CIry OF LAVERNELANDSCAPING & LIGHTING MAINTENANCE DISTRICT NO E



provide for the reduced annual levy of assessments for the next ensuing fiscal year to

provide for the costs and expenses necessary to pay for one year ofthe maintenance of

the improvements within said District; and


Engineer's Report as required by Division 15 of the Streets and Highways Code' and at


annual levy;








NOW, THEREFORE, IT tS HEREBY RESOLVED BY THE CITY COUNCIL OFTHE CITY OF LA VERNE, CALIFORNIA AS FOLLOWS:

RECITALS

SECTION 1. That the above recitals are all true and correct

PUBLIC INTEREST

SECTION 2. A. That the public interest and convenience requires, and it is theintention of this City Council to undertake proceedings for the reduced annual levy andcollection of special assessments for the continual maintenance of certain landscaping,all to serve and benefit said District as said area is shown and delineated on a map aspreviously approved by this City Council and on file in the Office of the City Clerk, opento public inspection, and therein so referenced and made a part hereof.

B. That the improvements to be maintained are substantially thesame as for the previous fiscal year and reference is hereby made to said proceedings,

and there are not substantial changes proposed to be made in any existingimprovements or maintenance thereof.

REPORT

SECTION 3. That the "Engineer's Report" as presented, consisting of the

following:





is hereby approved on a preliminary basis for Fiscal Year 2017-18 and is ordered to be

filed in tne Ofice of the City Clerk as a permanent record and to remain open for public

inspection.

That the City Clerk shall certify to the passage and adoption of

this resolution and the minutes of this meeting shall so reflect the presentation of the"Engineer's Report."

ASSESSMENT

SECTION 4. That the public interest and convenience requires, and it is the

intention of this City Council to order the annual assessment levy for the District as set



forth and described in said "Engineer's Report," and further it is determined to be withinthe best public interest and convenience to levy and collect annual assessments to paythe costs and expenses of said maintenance and improvement as estimated in said"Engineer's Report."



COUNTY AUDITOR


SPECIAL FUNDS

SECTION 7. That atl monies collected shall be deposited in the previouslyestablished fund known as


Payment shall be made out of said fund only for the purpose provided for in thisResolution, and in order to expedite the making of this maintenance and improvement,the City Council may transfer into said special fund, money from any available source,such funds as it may deem necessary to expedite the proceedings. Any funds shall be

repaid out of the proceeds of the assessments provided for in this Resolution.


SECTION 8. Said contemplated maintenance work is, in the opinion of thisCity Council, of direct benefit to the properties within the boundaries of the District, and

this City Council makes the costs and expenses of said maintenance chargeable upon

the District, which District said City Council hereby declares to be the District benefitedby said improvements and maintenance, and to be further assessed to pay the costsand expenses thereof. Said District shall include each parcel of land within theboundaries of said District as said District is shown in a map as approved by this CityCouncil and on file in the Office of the City Clerk and so designated by the name of theDistrict.



PUBLIC PROPERTY

SECTTON 9. Any lot or parcels of land known as public property, as the sameare defined in Sectio n 22663 of Division 1 5, Part 2, of the streets and Highways Code ofthe State of California, which are included within the boundaries of the MaintenanceDistrict, shall be omitted and exempt from any assessment to be made under theseproceedings to cover any of the costs and expenses of said maintenance work.

PUBLIC HEARING

SECTION 10. NOTICE IS HEREBY GIVEN THAT ON THE 16th DAY OF JULY,2018 AT THE HOUR OF 6:30 P.M. lN THE CITY COUNCIL CHAMBERS OF LA

VERNE CITY HALL, IS THE TIME AND PLACE FIXED BY THIS CITY COUNCIL FORTHE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUALLEVY OF MAINTENANCE ASSESSMENTS, TO THE EXTENT OF THEMAINTENANCE AND ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION.ANY PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS FOR THEANNUAL LEVY SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERKPRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING.

NOTIGE

SECTTON 11. The City Clerk is hereby authorized and directed to notice andpublish the public meeting and public hearing as required by law.

SECTION 12. That the City Clerk is further directed to cause a copy of theResolution of lntention to be posted upon the official bulletin board customarily used by

the City for posting of notices.

EFFECTIVE DATE

SECTION 13. This Resolution is adopted pursuant to the provisions of Section22623, et seq. of the Streets & Highways Code of the State of California shall take

effect immediately upon its adoption.




SECTION 14. For any and all information relating to the proceedings, protestprocedure, any documentation and/or information of a procedural or technical nature,your attention is directed to the below listed person at the local agency or department sodesignated:



(909) 594-9702

PASSED, APPROVED AND ADOPTED this 4th day of June, 20'18.

Don Kendrick, Mayor

ATTEST:


I hereby certify that the foregoing Resolution No. 18-25 was duly and regularlyadopted by the city council of the city of La Verne at a meeting thereof held on the 4"'





90


CITY OF LA VERNE

ENGINEER'S REPORT

AFTER FORMATION OF LANDSCAPE AND LIGHTING MAINTENANCEDISTRICT NO. 8

FISCAL YEAR 2018-19

SECTION 1. AUTHORITY FOR REPORT

This report is prepared pursuant to the requirements of Article 4, Chapter 1,

Landscaping and Lighting Act of 1972, Paft 2 of Division 15 of the Streets andHighways Code of the State of California.

Landscape and Lighting District No. 8 ("District") a special benefit assessmentdistrict, provides funding for the maintenance of the neighborhood park and fuelmodified landscaped areas all owned by the City of La Verne or provided for byeasements to the City of La Verne.

Section 22573, Landscaping and Lighting Acl ol 1972, requires assessments to belevied according to benefit rather than according to assessed value.

The boundary of the District is completely within the City limits of the City of LaVerne and is shown on the Assessment Diagram (on file in the office of the City Clerk atthe City Hall of La Verne as Exhibit "A," Pages 1 thru 3). All parcels of real propertyincluded within the District are described in detail on maps on file in the Los AngelesCounty Assessor's office.


COMMUNI TY AND NEIGHBORHO OD PARK

The community park created with the Marshall Canyon development was designedto be accessed and utilized by the neighborhoods surrounding the development. Thispark will thus be included in Citywide Landscaping and Lighting District Number 6 formaintenance purposes which is now being funded by the City's utility tax. Theneighborhood park, referred to in some City documents as "linear park" can beacclssed by the general public from the community park but is more likely to be usedby the Marshall Canyon development. For this reason one-half of the maintenance costof the linear park has been included in District No. 8. The second half of themaintenance will be included in the General Fund budget. Maintenance of appurtenantdrainage devices and facilities are included in the "District."

91


FUEL MODIFICATION

The fuel modification zone is illustrated in Exhibits 62 and 63 of the MarshallCanyon Estates Specific Plan, a copy of which is on file in the Office of the City Clerk. lthas been created to protect residential land uses from wildland fires within MarshallCanyon Estates along the interface between developed and non-developed land uses.Fire-retardant qualities useful for fuel modification procedures involve plants with a lowgrowth habit and fuel volume with a low heat output when burned.

Fuel modification principles used implement a combination of wildfire suppressiontechniques currently employed by various agencies in Southern California. ln general,significant specimens of existing desirable, low fuel plant species located within thezone will continue to be preserved, trimmed and maintained. Representative speciesinclude mature coast live oak, toyon, and sycamore. Areas within the zone are subjectto fuel modification specifications for each hazard classification. Fuel modified slopeswill provide for adequate fire safety, and minimal visual, biotic and erosion impacts.Maintenance of appurtenant drainage devices and facilities are included in the "District."

Areas to the north of the custom home area have been designated as an e)dremetire hazard zone due to the character of the existing vegetation and slope. Modificationprocedures for the extreme fire hazard area require a 300-foot zone. The first 100 feet(Zone A) from structures require 100 percent removal of vegetation (excludingpreserved specimens) and re-vegetating with a low fuel plant species. The next 200feet require a combination of fuel modification techniques and re-vegetation with lowfuel plant species. Healthy oaks and other significant trees in all zones shall be prunedof dead material a minimum of six feet above average existing grade. All areas beyondthe limit of the extreme fire hazard zone (300 feet from the edge of structures) willremain in natural unmodified open space.

Limited areas of the site adjacent to the golf course and flatter portions of valleysin the custom home area represent a high fire hazard condition. Other than being areduced zone of modification (300 feet to 200 feet), all facets of the modificationprocedure remain the same.

Moderate fire hazard zones occur around the existing homes and in theneighborhood park adjacent to the golf course. Although the existing homes aresurrounded on two sides by extreme fire hazard conditions, the groves of ornamentaltrees and irrigated nature of the landscape create a less hazardous condition. Thehighly volatile species have been removed and the dead material on healthy oaks havebeen pruned to a minimum of six feet above average grade. Modified areas have beenreplanted with low fuel plant material.


The net amount to be assessed upon the properties within the District isapportioned by a formula and method which equally distributes the amount of benefitamong all assessable parcels. The maintenance of the slopes provides a specialbenefit which is received by each and every lot or parcel within the District. AssessmentNo. 183 (Lot 183 of Tract 45586) was an existing prior to the subdivision of Tract 45586.

92


The improvements installed with Tract 45586 were for the benefit of the new homes inTract 45586. Because of this pre-existing condition, Lot 183 will have a zeroassessment.

SECTION 4 DIAGRAM FOR THE ASSESSMENT DISTRICT

A reduced copy of the assessment diagram is attached as Exhibit "A.' Full sizemaps are available in the office of the City Engineer.


The fuel modified landscaping was developed and is maintained for the benefitand enjoyment of all the properties included within the assessment district boundaries,and all parcels benefit from the improvements. The amount to be assessed upon theassessable lands within the District for fiscal year 1996-97 was $45,445.00. Since itwas anticipated that the areas would not be ready for acceptance by the City formaintenance until mid-fiscal year 1996-97, the assessment was reduced by one-halfover that which is anticipated to maintain the area in the originally approved "Report."For fiscal years 1997-98 thru 2003-04 the assessment was to return to the amountnecessary to maintain all of the proposed fuel modified areas for a full year. Sincesome of the areas to be maintained were not accepted by the City, the assessmentremained for fiscal years 1997-98 thru 2002-03 at the 1996-97 level of one-half the fullyear's rate. All areas required to be maintained by the City were accepted by the City inJuly 2003. For fiscal year 2003-04 the budget was increased because of the increasedcost to maintain the linear park and drainage structures with the levy at the maximumassessment set in 1995 ($249.70 per parcel). Surpluses from the previous years wereapplied to balance the budgets. ln fiscal year 2017118 the budget increased in order toreplace the controller's "cellular" cards. Previous surplus "reserves" are being used tobalance the budget. ln fiscal year 2018-19, the assessment remained at the 2OO3-04level.

As required by said Act, a diagram is attached hereto showing the District and theboundaries and dimensions of the respective parcels of land within said District as thesame existed at the time of the adoption of the Resolution of lntention and the initiationof these proceedings, as each parcel has been given a separate number upon saidDiagram.

93


EXPENDITURE BUDGET

20,t8-19

ACCOUNT NO. 246-5209


MARSHALL CANYON DISTRICT 8

32-0032-0543-05

PERSONNEL SERVICES

REGULAR SALARIES AND WAGESPARTTIME WAGESFRINGE BENEFIT COSTSADMINISTRATION COSTS

TOTAL PERSONNEL SERVICE

OPERATIONAL

54-0562-5162-5264-0065-0765-16

OTHER PROFESSIONAL SERVICESARCHITECT/ENGINEERING SERVICESCONTRACTUAL MAINT. SERVICE

. (FUEL MOD|F|CAT|ON)

. 1/2 LINEAR PARK

. DRAINAGEIMPROVEMENTSLEGAL NOTICES AND PUBLICATIONSELECTRICITY UTILITYCITY UTILITIESA/VATER, ETC.MISC. MATERIALS & SUPPLIESMATERIALS/NURSERY ITEMSSPRINKLER/IRRIGATION SUPPLIES

OPERATIONAL TOTAL

FUND FOR TREE TRTMMTNG (5 YEAR)

COST CENTER TOTAL

CREDITED SURPLUS


$ 14,888.00

$ 0.00$ 2,500.00$ 53,500.00

$ 32,000.00$ 10,000.00$ 11,500.00

$ s00.00$ 700.00$ 8,400.00$ 0.00$ 0.00

$ 0.00

$ 65,600.00

($s5,292.00)

$4s,196.00

20r8-19 DISTR|CT NO. 8 EQUAL PARCEL ASSESSMENT (r81 PARCELS) $ 249.70

94


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99


Agenda ReportCITY OF LA VERNECity Engineer

DATE: June 4,2018


Dominic C. Milano, City Engineer

TO:

FROM:

SUBJECT: ENGINEER'S REPORT - MAINTENANCE DISTRICT NO. 84-1MESPERANZA ROAD SLOPES

SUMMARY:

Attached for City Council review is the Engineer's Report for Maintenance District No.84-1M. The report contains a reference to the existing plans and specifications for thearea to be maintained, the estimated cost to maintain for the Fiscal Year July 1 , 2018 toJune 30, 2019, and the assessment diagram. lt is proposed that there will be no changein the levy from the previous eighteen years. Staff is recommending that City Councilapprove the Engineer's Report on a preliminary basis and set the Public Hearing forJuly 16, 2018.

RECOMMENDATION:

Staff is recommending that City Council adopt the attached Resolution No.18-26,approving the Engineer's Report, setting the public hearing for July 16,2018.

BACKGROUND:

Maintenance District No. 84-1M was formed in 1986. The purpose of this District is toprovide for the costs and expenses necessary for the maintenance of the slopes andstorm drain facilities associated with the construction of Esperanza Road. Generally, inthe past few years, a minimum of effort has been necessary for this maintenance.Unfortunately during the 1992, 1993, and 1995 winter storms, significant slidesoccurred. The majority of the cost to repair these slides was funded by Federal monieswith the District funding the difference. The 2004/05 storms caused some slopedamage in which repair work was also federally funded.

Assessments since 1987 have varied from $3.98 to an assessment in 1992 of $8.00.The city recently completed a "Cost Allocation Study." Costs associated with themanagement of the District are now included in the personnel services of the proposedbudget. With the application of a credited surplus, the levy is proposed to remain at the1992 assessment of $249.70.

100


RESOLUTION NO. 18-26

A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, COUNTY OF LOSANGELES, STATE OF CALIFORNIA, DECLARING ITS INTENTION TO PROVIDEFOR AN ANNUAL LEVY AND COLLEGTION OF ASSESSMENTS FOR FISCALYEAR 2018-19 IN A SPECIAL MAINTENANCE DISTRICT, AND SETTING A TIMEAND PLACE FOR PUBLIC HEARING THEREON (84-1M.)

WHEREAS, the City Council of the City of La Verne, has previously formed a

special maintenance district pursuant to the terms of the "Municipal lmprovement Act of

1913," being Division 12 of the Streets and Highways Code of the State of California,

said special maintenance district known and designated as:

CITY OF LA VERNEMAINTENANCE DISTRICT NO. 84.1M

(hereinafter referred to as the "Maintenance District"); and,


provide for the annual levy of assessments for the next ensuing fiscal year to provide for

the costs and expenses necessary to pay for the maintenance of the works of

improvement in said Maintenance District; and

WHEREAS, there has been presented and approved by this City Council the

Engineer's "Report" as required by law, and this City Council is desirous of continuing

with the proceedings for said annual levy.

NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:

RECITALS

sEcTloN 1. That the above recitals are all true and correct.

DECLARATION OF INTENTION

SECTION 2. That it is the intention of this legislative body, to undertakeproceedings for the annual levy and collection of assessments to pay the costs and


101


expenses for the maintenance of the works of improvement for the above referencedMaintenance District, said works of improvement generally described as follows:

Certain street improvements, including storm drain facilities, cut and fillslopes and appurtenant work in connection therewith, to serve and benefit propertieswithin the boundaries of this Maintenance District.

BOUNDARIES OF MAINTENANCE DISTRICT

SECTION 3. That said works of improvement are of direct benefit to theproperties within the boundaries of said Maintenance District, which MaintenanceDistrict the legislative body previously declared to be the area benefited by said worksof improvement, and for particulars, reference is made to the boundary map aspreviously approved by this legislative body, a copy of which is on file in the Office ofthe City Clerk and open for public inspection, and is designated by the name of thisMaintenance District.

REPORT OF ENGINEER

SECTION 4. That the "Report" of the Engineer, as preliminarily approved by thislegislative body, is on file with the City Clerk, and open for public inspection. Referenceis made to said "Report" for a full and detailed description of the existing works ofimprovement, the boundaries of the Maintenance District and the proposedassessments upon assessable lots an parcels of land within the Maintenance District.

PUBLIC HEARING

SECTION 5. NOTICE IS HEREBY GIVEN THAT ON THE 16th DAY OF JULY,2018, AT THE HOUR OF 6:30 P.M., lN THE REGULAR MEETING PLACE OF THECITY COUNCIL, BEING THE COUNCIL CHAMBERS, CITY HALL, IS THE TIME ANDPLACE FIXED BY THIS LEGISLATIVE BODY FOR HEARING PROTESTS OROBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS AND TOANY OTHER MATTERS CONTAINED IN THIS RESOLUTION, ANY PERSONS WHOWISH TO OBJECT TO THE PROCEEDINGS OR THE ANNUAL LEVY SHOULD FILEA WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET FOR THEPUBLIC HEARING.

NOTICE

SECTION 6. That the City Clerk has given notice as required by law by causinga copy of this Resolution to be published two (2) times in a, a newspaper of generalcirculation within said City; the first publication to be completed not less than twenty (20)days prior to the date set for the public hearing.

Resolution No. 't8-26

102



SECTION 7. For any and all information relating to these proceedings, includinginformation relating to protest procedure, your attention is directed to the persondesignated below:

Dominic C. Milano, City EngineerCity of La Verne3660 "D" StreetLa Verne, California 91750(909) 594-9702


Don Kendrick, Mayor

ATTEST:

Lupe Gaeta Eskella, CMC, Depug City Clerk

I hereby certify that the foregoing Resolution No. 18-26 was duly and regularlyadopted by the City Council of the City of La Verne at a meeting thereof held on the 4tn



Reeolution No. 18-26


103


CITY OF LA VERNE

ENGINEER'S REPORTFOR

I-ANDSCAPE MAI NTENANCEDISTRICT NO. 84-1M

FISCAL YEAR 2018-19

SECTION 1 AUTHORITY FOR REPORT

This report is prepared for Maintenance District No. 84-1M pursuant to Section10100.8 of the Municipal lmprovement Act of 1913, being Division 12 of the Streets andHighways Code of the State of California.

SECTION 2 PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS

Plans showing the size and location of storm drain facilities and the location ofslopes to be maintained are hereby made a part of this report and are on file in City Halland are available for public inspection.

The storm drains and slopes shall be maintained to provide adequate protectionof Esperanza Drive from storm water and storm water run-off.

Storm drains shall be inspected after each storm totaling 2-inches or more, butnot less than twice per season. Tree branches, brush, etc., shall be removed from inletand outlet structures. Mud and sand deposits shall be called to the attention of the CityEngineer and shall be removed as directed.

Slopes shall be inspected after each storm totaling 2-inches or more, but not lessthan twice per season. Slopes shall be re-seeded as necessary to maintain anadequate root structure to control erosion. Excessive erosion shall be backfilled and re-seeded to prevent further erosion. Earth slides and slip-outs shall be called to theattention of the City Engineer and shall be repaired as directed.

SECTION 3 EST]MATED COSTS FOR THE MAINTENANCE OF THEIMPROVEMENTS

Total estimated costs for the Fiscal Year 2018-19 are as follows:

104


EXPENDITURE BUDGET

2018-19


ACCOUNT NO. 246-5201 DISTRICT 84.1M

PERSONNEL SERVICES

REGULAR SALARIES AND WAGESPARTTIME WAGESFRINGE BENEFIT COSTSADMINISTRATION COSTS


OPERATIONAL

32-0032-0532-0943-0554-0562-5162-5265-07

OTHER PROFESSIONAL SERVICESARCHITECT/ENGINEERING SERVICESOTHER CONTRACTUAL SERVICESCONTRACTUAL MAINT. SERVICELEGAL NOTICES AND PUBLICATIONSELECTRICITY UTILITYCITY UTILITIESMATER, ETC.MATERIALS

OPERATIONAL TOTAL

COST CENTER TOTAL

CREDITED SURPLUS


$'t 0,266.00

$0.00$1,900.00$4,100.00$1,800.00

$300.00$0.00$0.00$0.00

$8,100.00

$'t8,366.00

($8,481.00)

$9,885.00

105


SECTION 4. DIAGRAM FOR THE ASSESSMENT DISTRICT

Reduced copies of the assessment diagram is attached to this report and labeled"Exhibit A". Full size maps are available in the office of the City Engineer.


The north access road, Esperanza Drive, was constructed for the benefit of all ofthe properties included within the District boundaries. lt is imperative that thesemaintenance expenses be incurred in order to continue the level of benefit to eachparcel. The assessment of cost upon each parcel was apportioned in accordance withthe estimated benefit received.

The amount estimated to be assessed upon the assessable lands within thedistrict is $18,366.00 and with the application a surplus of $8,481.00 from previousyears, the levy will be reduced to $9,885.00.

The amount is apportioned to all assessable lots per attached list. The cost perdeveloped single-family parcel is $8.00.

As required by said Act, a diagram is attached hereto showing the District andthe boundaries and dimensions of the respective parcels of land within said District asthe same existed at the time of the adoption of the Resolution of lntention and theinitiation of these proceedings, as each parcel has been given a separate number uponsaid Diagram.

106



107


:l

CIry OF LAVERNE

DATE:

TO

FROM:

SUBJECT:

June 4, 20'18

Honorable Mayor and City Council

Eric Scherer, AICP, Community Development Director

Set Hearing to Consider Old Town La VerneBusiness lmprovement District Annual Report

An annual public hearing is required to consider the Annual Report of the Old Town La VerneBusiness lmprovement District (OTLVBID) and has been scheduled for June 18, 2018. At said

hearing, the City Council will be requested to:

1) Receive and file a report of the OTLVBIO prior year activities.2i Approve the proposed OTLVBID 2018-2019 Annual Budget and incorporate it into the City Budget.

3) npprove re-establishment of the Dishict boundaries and assessment formula.

Staff recommends the City Council adopt the attached Resolution No.18-27 declaring its intention to

approve the oTLVBID Annual Report and sets a public hearing on the matter for June '|8,2018.

ln April of 1986, the City Council adopted Ordinance No. 720, establishing a business improvement

district for downtown Li Verne. ln January of 1987, the City Council adopted Ordinance No. 733'

establishing an advisory board for the Downtown La Verne Business lmprovement District.

ln 2002 the advisory board and the City Council officially changed the name of the-organization to the

Old Town La Verne Business lmprovement District (OTLVBID). Since formation of the District, it has

been the practice of the OTLVBID Advisory Board to submit an Annual Report that includes:

o An overview of prior year activities.

. A proposed budget for the upcoming fiscal year.

. A reestablishment of District boundaries and assessment formula in compliance with the

Parking and lmprovement Area Law of 1989.

Setting the public "protest" hearing is a required action to consider the OTLVBID annual report.

108


RESOLUTION NO. 18-27

A RESOLUTTON OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OFLOS ANGELES, STATE OF CALIFORNIA, DECLARING ITS INTENTION TOAPPROVE THE ANNUAL REPORT OF THE OLD TOWN LA VERNE BUSINESSIMPROVEMENT DISTRICT WHICH INCLUDES A BUDGET AND REESTABLISHESTHE BOUNDARIES AND ASSESSMENT FORMULA FOR THE 2018.2019 FISCALYEAR AND SETS A PUBLIC HEARING ON THE MATTER

The City Council of the City of La Verne DOES HEREBY RESOLVE as follows:

Section 1. That the City Council of the City of La Verne hereby finds,determines, and declares as follows.

a. Pursuant to Section 36500 et seq. of the Streets and Highways Code of the Stateof California, the City Council hereby declares its intention to consider theapproval of the annual report for 2017-2018 of the Advisory Board of the OldTown La Verne Business lmprovement District; and

b. The boundaries of the district as described on Exhibit A, attached hereto, shall be

the same as adopted in Ordinance No. 720; and

c. That a public hearing concerning the approval of said report will be held on

Monday, June 18,2018, at 6:30 p.m., or as soon thereafter as the matter can be

heard, in the City Council Chambers of the City Hall of the City of La Vernelocated at 3660 "D" Street, La Verne, California; and

d. The assessment formulas as described on Exhibit B, attached hereto, shall be

the same as adopted in Ordinance No. 720; and

e. The proposed uses of the revenues derived from charges imposed in the District

are as follows:

(1) decoration of any public place in the arca;(2) promotion of public events which are to take place on or in the area;(3) furnishing of music in any public place in the area; and(4) the general promotion of business activities in the area.

The proposed budget for fiscal year 2018-2019 be adopted.t

109


Section 2. Thatthe Mayor shall sign and the City Clerk shall certify to thepassage and adoption of this Resolution and thereupon the same shall take effect andbe in force.

APPROVED AND ADOPTED this 4th day of June, 2018.

Mayor of the City of La VerneATTEST:

City Clerk

2RESO. NO. l8-27

110


I

I EXHIBIT A

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OLD TOWN LA VERNEBUSINESS IMPROVEMENT DISTRICT

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OIl) TOWN LA IERNE BUSINESS IMPROVEMENT DISTRICT

BEGINNING AT TIIE CENTERLII{E INTERSECTION OFFIFTH STREET fiTIf,; ISTI

SIREET, AS SAID CENTERLNES ARE SHOWN ON TIIE IVIAP OF LORDSBIJRGTOWNSITE, AS PER IvIAP RECORDED IN BOOK 18, PAGES 9 THROUGH 14,INCLUST\IE OF MISCELLAI{EOUS RECORDS, IN TTIE OFFICE OF THE COUNTYRECORDER OF LOS AI.IGELES COLINTY; THENCE SOUTHERLY Af,ONG SAIDCENTERLINE OF'8" STREET TO THE CENTERLINE OF EIRST STREET, ASSAID STREET IS SHOWN ON SAID I\,IAP OF LORDSBIJRG TOWNSITE; THENCEEASTERLY ALONG TTIE LINE DESCRIBING T1fr25 FOOT STRIP OF LA}.ID INTHE DEED TO TIIE CITY OF LA \IERNE RECORDED IvIAY 8, 1970 INBOOKD4708, PAGE 808 OF OFFICIAL RECORDS IN SAID OFFICE OF TIIE COUNTYRECORD& THENCE FOLTTWTNG SAID LINE THROUGH ALL rrs VARTOUSCOURSES A}.ID CI,'RVES TO THE EASTERLY TERMINUS OF TI{AT CERTAINPORTION OF SAID LINE HAVING A BEARING OF NORTII 890 58' 55'EASTAI.ID ALENGTII OF 777.82F8ET; THENCE CONTINUINGNORTH 890 s8'55'EAST ALONG TIIE EASIERLY PROLONGATION OF SAID LINE TO THECENTERLINE OF'T'' STREET, AS SAID STREET IS SHOWN ON SAIDLORDSBIJRG TOWNSITE; THENCE NORfiIERLY ALONG SAID CENTERLII{EOF "F" STREET TO TIIE FIRST MENTIOI.IED CENTERLINE OF FIFTII STREET;TTIENCE \4IESTERLY ALONG SAID CENTERLNE OF FTTTTT STREET TO TTIEPOINT OF BEGINNING

Exhibit *ll'

Ord. No. 720

As Corrected l0/15/86

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EXHIBIT B

ies of the p.rgposed, Professionat., Whor. Public Utt.li'.Ey an

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*

', Downtown La VerneAssesEnent of Charge.Pormula

Classifications. of Businesses

The assels-nE of charge formula is designea iO'generate fees froinbuSinesses-tn the area in relation to'the benefits d6rived froo theprogram of actlvities. :i

Buslnesses. r lhin the boundarRbtail, Service

. a!istrIesalecl. Pinancial.

.lct have,

Icl{ssified asllaniif acturing, Mu lti -dweI I ing

Eusinesses claesified as sdrviBirbers

i'. ..::1. 'c'e lnclt.db,r Cosnbtolo!aI Equip[ent

biit are:.:not 1iml

LotksriliEaEate

I nsuranceminimum b

. Contristsr Cleaner.s:,

thsr..UanicuBrolers., irse

ractor s i6ts, Efip loyment& Servi

ted t,o,Agencl

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TraieI Agencies.

Iiledic

uding those

RentalB..cretarlal services,,Stodk & Bond Brokers

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Bu,sinesses cfasitfiea..as Professional include, but are not timited.fcir. Accountantsr Ar'chiiesta, At,torn€y$r.'Chir.opractors, Consultants,Dentlsts., .oesigneisr. DraftsrDen, EngineerE,f InEerlor DesLgners,Optonetr ists, Os.tibpaths, Physi.cians , Surgeons and. Veterinar ians .

Businesses classified aa wholesale, llan'ufacturingranat Publlc Utility shall be those tdentifled as sgfJa Verne

Btisinesses clis.stftecl. a,s .Financial include, buE.are.not limlted to,BankB, Savings &. Loans, Pinance Congianles and Ciedit Unions.

Buslnesses classifibusinesses engige,ilat. retail r bu.t exblclase if lcations .

Muctr

It i-dwell lngby the City

ed as Retail lnclub.b, but.arein,the selli

not, llmit,ed to1..s, Trares gr merchandlt.ed in Ehe above

n9 of, .any goodbirelne$sbs Iis

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Asses8ment of ,Charge:, Rateg

All businesaes classified as servtce and Professional'shall pay acharge based on .one ELEes their annual business license fee.

111 busineases classified as. lfholeBale, uanufacturing or l{u1ti-..oweiltng s6611, pay a'char.ge based on Ehree quarters (Zs*) ot their..annual business Iicense f€e;,..AlI businesaes- classified as Financial or Public Utllity shall payan annua| charge of five bundred dollarb.($5oo.oO).

other non-retail businesses such as, but not llmited tor Red Cross:or Chanber of Comnerce, shall Pay an annual charge based qn oiletimes the riBtnum business license fee (S45:00).

Ageng-siu;qiqre-3s

;shalI pay'an annual charge baseal on two t,imes thelieense fee (2 x $1s.00).'

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EXHIBIT B

: ;,... iOrd. No. 7,zo .,,

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Exhibit B to Ordinance 720Page Tv.o

All firms clisiriEhe followths.Afo

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led as retail shall"pay an annual charge based onss.ieeeipts schedule.

' ':i ,, I LeSS Than.$' ioiooo " Ii- .50,00.0,' !..'.' i .iltlt .;'-','

ig[igf,fl r;'X,L,i ;,i , ,'*i:', rr200, 0 00 rr r30'O, O0O l'!j' "t!

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$to, ooo50 r 000

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200i 000300.,000400,000

$ ls.oo90.00

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Tbe maxinum annual charge for any firn, otlre.r than those classifias RetaiI, shall be Five Hundred Doll.ars (f500,.00).

Ord. No. 720Exhibit B

As corrected IA/$/86

114



115


Agenda ReportCITY OF [A VERNECity Manager's Office

DATE: June 4,2018

TO: Honorable Mayor and City Council

FROM: JR Ranells, Personn el Otficer fr/SUBJECT: Resolution No.18-28 & No. 18-29 Approving Class Specifications and

Salaries for Assistant City Manager/Director of Public Works, Deputy

Director of Public Works, and Finance Manager

SUMMARY

As a result of recent employee departures and retirements, staff has been evaluating

ways to reorganize classifications and functions within the City Manager's and Public

Works Departments to operate more efficiently as well as retain employees. ln

conjunction with the adoption of the 201 8 - 2019 fiscal budget, staff is recommending

a change in authorized positions and received conceptual approvalfrom the City

Councilduring the May 21" budget study session. ln accordance with the City'spersonnel rules and regulations, such changes require formal City Council approval.

RECOM NDATION

Staff recommends that the City Council adopt Resolution No. 18-28 & No. 18-29

approving class specifications and salaries for Assistant City Manager/Director ofPublic Works, Deputy Director of Public Works, and Finance Manager.

BACKGROUND

The City has experienced changes in personnel creating an opportunity for aredistribution of assignments in the City Manager's and Public Works Departments.

As is the case with such change, staff has completed a review of the workload andjob specifications to determine the appropriate structure and classification level

needed to adequately meet existing demands as well as improve efficiencies within

the City's organizational structure. The proposed changes also allow the City to

incorporate succession planning to better address future anticipated staffing

changes.

Staff is recommending the addition of a classification for Assistant City

Manager/Director of Public Works, Deputy Director of Public Works, and Finance

Manaler, which are attached. The addition of new classifications also requires the

City Council to approve a respective salary range for each position. With the

exception of the Hinance Manager position whose duties are currently being filled by

116


Classification Agenda ReportJune 4, 2018Page 2

an outside consultant, the other positions will not be filled by new employees. Thechanges outlined above received conceptual approval during the May 2lstbudgetstudy session and will be implemented in conjunction with the adoption of the 2018 -2019 budget. lt is important to note that as a result of downgrading previouslybudgeted department head level positions, the net effect of changes will notnegatively impact the General Fund and will remain consistent with previous budgets.

Attachments: Resolution No. 18-28Assistant City Manager/Public Works Director Job DescriptionDeputy Director of Public Works Job DescriptionFinance Manager Job DescriptionResolution No. 18-29July 1, 2018 Full-Time Salary Chart

117


OF LOS ANGELES, STATE OF

RESOLUTTON NO. t8-28

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTYAPPROVING A

SPECIFICATION FOR ASSISTANT C]TY MANAGER/DIRECTOR OF PUBLICWORKS, DEPUW DIRECTOR OF PUBLIC WORKS, AND FINANCE IUIANAGER

BE lT RESOLVED by the City Council of the City of La Verne as follows:

Section 1, The class specification for Assistant City Manager/Director ofPublic Works attached hereto and thereby incorporated herein, is adopted.

Section 2. The class specification for Deputy Director of Public Worksattached hereto and thereby incorporated herein, is adopted.

Section 3. The class specification for Finance Manager attached heretoand thereby incorporated herein, is adopted.

Section 4. The Mayor shall sign and the City Clerk shall certify to thepassage and adoption of this Resolution and thereupon the same shall take effectand be in force.

PASSED, APPROVED AND ADOPTED this 4s of June, 2018.

Mayor Don KendrickATTEST:

Lupe Estrella, Assistant City Clerk

I hereby certify that the foregoing Resolution No. 18-28 was duly and regularlyadopted by the City Council of the City of La Verne at a meeting thereof held on the4h day of June, 2018, by the following vote:


Lupe Estrella, Assistant City Clerk

118


CITY OF LA VERNE

ASSISTANT CITY MANAGER/DIRECTOR OF PUBLIC WORKS

To supervise and perform responsible management and administrative coordina-tion work for the City Manager in a variety of focused city program areas, and toassist the City Manager in coordinating and directing city-wide departmentalactivities with special oversight of the public works department and financedivision.

Administrative direction is provided by the City Manager.

Responsibilities include the direct and indirect supervision of lower levelmanagement, professional, technical and clerical positions.

EXAMPLES OF DUTIES - Duties may include, but are not limited to, thefollowing:

Assist, direct, and participate in the development and implementation of goals,objectives, policies, and priorities for citywide government.

Direct, coordinate, plan, and review with public works administrative staff on allpublic works and utilities maintenance and service functions.

Confer with and advise administrative staff on problems related to the design andconstruction of public works and utilities systems and the interpretation andenforcement of construction specifications.

Serve as technical advisor to the City Manager and City Council on public worksand utilities matters; develop comprehensive recommendations for managementuse.

Determine need for new equipment and facilities, major repair and rebuildingprojects as well as review plans for works and utilities improvement projects.

Direct, coordinate, plan, and review with finance adminishative staff on all issuesrelating to financial management, budget, and accounting activities.

119


City of La VerneAssislant City Manager/Public Works DirectorPage 2 of 3

Supervise the conduct of studies, surveys and the collection of information ondifficult operational and administrative problems; analyze findings and preparereports of practical solutions for review by the City Manager.

Confer with department heads and employees regarding policy and procedurechanges of significant impact.

Manage the coordination and preparation of the annual operating and capitalimprovement budgets and budget control activities.

Represent the City in City Council meetings, special commissions and boards,the communig at large, and at professional meetings as required.

Analyze, interpret, and apply policies and procedures within the City Manager'soffice and for the City government as a whole.

Respond to citizen complaints and requests for information that cannot behandled at lower staff levels.

Attend City Council and Council committee meetings.

Coordinate activities of the City Manager's office with City departments anddivisions, and with outside agencies.

Supervise, train, and evaluate staff.

Serve as Acting City Manager when assigned.

Perform related duties as assigned.

QUALIFICAT!ONS

Kn dqe of:

Functions, principles, practices, and techniques of public administration.

Principles and practices of organization, management and supervision,review and analysis.

Advanced research techniques, sources and availability of information,and methods of report presentation.

Principles and practices of engineering, maintenance and administrationas applied to the design and construction of public works and utilitiesfacilities and technical inspection services.

120


City of La VerneAssistant City Manager/Public Works DirectorPage 3 of 3

Principles, methods and practices of municipal finance, budgeting,auditing and accounting.

Applicable Federal, state and local laws, rules and regulations pertainingto local government operations.

Abilitv to:

Analyze a variety of administrative and organizational problems and tomake sound policy and procedural recommendations.

Communicate clearly and concisely, orally and in writing.

Establish and maintain effective working relationships with others.

Properly interpret and make decisions in accordance with laws,regulations, and policies.

Make effective public presentations.

Prepare complete and accurate reports.

Plan, organize, and successfully implement complex projects andassignments.

Manage, supervise, train, and evaluate assigned personnel.

Eillr[i

Any combination equivalent to experience and education that could likely providethe required knowledge and abilities would be qualifying. A typical way to obtainthe knowledge and abilities would be:

Exoerience:Five years of increasingly responsible administrative experience inmunicipal government with at least five years serving as Director of PublicWorks.

Education:Equivalent to a Bachelor's Degree from an accredited college or universitywith major work in public administration or a closely related field.

u n 3

121


CIry OF LA VERNE

DEPUTY DIRECTOR OF PUBLIC WORKS

DEFINITION

To assist in the planning, organizing, coordinating, directing, and implementationof a variety of programs and projects throughout the public works department,including engineering, utility functions, building and street maintenance,environmental programs, project management, capital improvement program,and to provide professional and highly technical assistance and perform relatedwork as required.

SUPERVISION REC AND EXERCISED

Direction is provided by the Director of Public Works

Responsibilities include direct and indirect supervision of various divisionmanagers and other subordinate level employees of the Public WorksDepartment.

EXAMPLE OF DUT]ES - Depending upon assignment, duties may include, butare not limited to, the following

Manage and participate in the development and implementation of departmentalgoals, objectives, policies, and priorities; conduct a variety of organizational andoperational studies and investigations; recommend revisions to existingdepartmental programs, policies, and procedures as appropriate.

Provide direction and guidance to other public works divisions relative topersonnel, purchasing, and budget activities.

Manage, supervise, and assume responsibility for maintenance of the city's GISsystem.

Monitor and evaluate the efficiency and effectiveness of service delivery methodsand procedures; recommend, within departmental policy, appropriate service andstaffing levels.

Monitor and evaluate Public Works programs including customer service,permits, fees and service charges; set priorities and policies for assignedprograms; revise and rescind ordinances as necessary.

122


City of La VerneDeputy Director of Public WorksPage 2 of 5

Oversee and participate in the Department's finance and business operationsincluding the development and administration of the annual budget and theforecasting of funds needed for staffing, equipment, materials, and supplies;monitor and approve expenditures; implement adjustments.

Coordinate, review and make recommendations regarding depa(ment personnelmatters, including recruitment, hiring, discipline, investigations, personnelactions; ensure adherence to Human Resources policies, procedures andMemorandums of Understanding (MOUs).

Plan, direct, coordinate, and review the work plan for assigned staff; assign workactivities, projects, and programs; review and evaluate work products, methods,and procedures; meet with staff to identify and resolve problems.

Select, train, motivate, and evaluate assigned personnel; provide or coordinatestaff training; work with employees to correct deficiencies; implement disciplineand termination procedures.

Perform contract administration and negotiation functions; coordinate work withvendors, consultants, and outside interest groups.

Prepare a variety of complex correspondence, memoranda, studies, andadministrative staff reports, including agenda items.

Review departmental reports, correspondence, and documents forcompleteness, proper punctuation, grammar and spelling, and compliance withestablished guidelines.

Prepare, write, and monitor grant applications; coordinate grant administrationand monitoring activities.

Serve as staff on a variety of boards, commissions, and committees; prepare andpresent staff reports and other necessary correspondence.

Provide responsible staff assistance to the Public Works Director.

Attend and participate in professional group meetings; stay abreast of new trendsand innovations in the field of public administration.

Respond to and resolve difficult and sensitive citizen inquiries and complaints.

Perform related duties as required.

123



Knowledqe of:

Contemporary methods, techniques, principles and practices of publicadministration and local government operations related to public works and utilityoperations;

Principles of organization, administration, budget, financial, and personnelmanagement;

Project management systems, purchasing procedures and inventory techniques;

Principles and procedures of emergency response preparedness, safetypractices and procedures including occupational hazards and safety precautionsrelated to public works operations and maintenance;

Research techniques, methods and procedures and report presentation;

Computer use and techniques;

Proper interpretation and decision making in accordance with laws, rules andpolicies; principles and application of Best Management Practices, benchmarking, performance measures, and customer surveys;

Methods, materials, and techniques used in the construction of public worksprojects;

Applicable laws and regulatory codes;

English usage, spelling, grammar, and punctuation.

Abilitv to:

Oversee and participate in the management and administration of the PublicWorks Department.

Oversee, direct, and coordinate the work of lower level staff.

Select, supervise, train, and evaluate staff.

Participate in the development and administration of department goals,objectives, and procedures.

Prepare and administer large program budgets.

124



Prepare clear and concise administrative and financial reports, including agendaitems.

Analyze problems, identify alternative solutions, project consequences ofproposed actions, and implement recommendations in support of goals.

lnterpret, apply, and ensure departmental compliance with applicable federal,state, and local policies, laws, and regulations.

Operate office equipment including computers and supporting softwareapplications.

Prepare complex bids and specifications.

Research, analyze, and evaluate new service delivery methods and techniques.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with staff at all levels fromall City departments, vendors, other agencies, and the general public;

l=D N AND EXP Rl=IItrIi

Any combination equivalent to experience and education that could likely providethe required knowledge and abilities would be qualifoing. A typical way to obtainthe knowledge and abilities would be:

Experience:

Five (5) years of increasingly responsible experience in public works functionsincluding considerable experience in a supervisory capacity.

Education:

Equivalent to a Bachelor's degree from an accredited college or university withmajor coursework in public administration along with specialized training in publicworks administration and construction.

Li

Possession of, or ability to obtain, an appropriate, valid California Driver,sLicense

125



Ability to operate computer, calculator, telephone and portable radio.

Ability to understand and respond to the public's and stalfs requests forassistance both on the phone and in person.

Ability to prepare detailed narrative reports, perform complex numerical analysesand sorUfile documents.

Ability to sit for up to two hours at a time.

Ability to lift up to 50 pounds.

Ability to get from one location to another in the course of doing business.

Ability to make oral presentations.

126


CITY OF LA VERNE

FINANCE MANAGER

DEF! ITION

To plan, manage, and supervise payroll, accounts payable, accounts receivable,cashiering, business licensing, budget preparation, treasury management, andthe centralized accounting of the City; to assist in developing and implementingfinancial planning and budgeting procedures, and to evaluate, develop andimplement accounting systems and procedures.

SUPERVI RECEIVED AND ERCISED

General direction is provided by the Assistant City Manager.

Responsibilities include direct superuision of professional, technical, and clericalpositions.

EXAMPLES oF DUTIES - Duties may include, but are not limited to, thefollowing:

Manage and participate in the development and implementation of goals,policies, and priorities relating to financial management, budget, and accountingactivities.

Review and recommend improvements to accounting, budgeting, and reportingprocedures; implement new procedures.

Manage, supervise and participate in the preparation of various financialstatements and reports.

Administer City business license regulations.

Respond to requests for information and advise City departments, governmentalagencies, and the public of city finance and accounting policies.

Oversee and manage the City's treasury functions, including the investment ofCity funds according to Council policy, prepare and presentlinancial reports andmaintain related records.

127


City of La VerneFinance ManagerPage 2 of 3

Analyze the financial information needs of City departments and developfinancial systems to fulfill those needs; evaluate the effectiveness of currentsystems and procedures.

Manage internal audits involving a review of accounting and adminiskativecontrols.

lmplement system controls for new financial systems and develop procedures toimprove existing systems.

Develop and implement financial statement formats in accordance with generallyaccepted accounting principles and legal requirements.

Manage the coordination and preparation of external audit materials and externalfinancial reporting.

Represent the City in the community and at professional meetings as required.

Review financial statements with management personnel for their informationand clarification.

supervise the preparation of reports and analyses for the Assistant city Managerand departments.

Manage the coordination and preparation of the annual operating and capitalimprovement budgets, and budget control activities.

Manage the preparation of summary budget schedules and fund balanceprojections,

Supervise, train, and evaluate staff.

Perform related duties as assigned.

TI

Knowledoe of:

Principles and methods of accounting and auditing.

Principles and practices of governmental financial administration includingbudgeting and reporting.

Modern office practices, procedures, methods, and equipment.

Laws regulating public finance.

.t128


City of La VerneFinance ManagerPage 3 of 3

Budget preparation, program analyses, and revenue forecasting.

lnformation systems and practices relative to accounting and auditing.

Prepare complex financial reports and analyses.

Principles of supervision, training and performance evaluation.

Abilitv to:

Analyze interpret, and explain department policies and procedures.

Develop, revise and install accounting systems and procedures.

Prepare varied financial statements, reports, and analyses.

Supervise, train, and evaluate professional, technical and clericalpersonnel.

Any combination equivalent to experience and education that could likely providethe required knowledge and abilities would be qualifying. A typical way io'obtainthe knowledge and abilities would be:

Experience:Five years experience of a progressively responsible nature inprofessional, governmental accounting and financial work includingconsiderable administrative and supervisory experience.

Education:Equivalent to a Bachelor's Degree from an accredited college or universitywith major course work in accounting or business administrition. AMaster's Degree is desirable.

:l

129


RESOLUTTON NO. 18-29

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OFLOS ANGELES, STATE OF CALIFORNIA, ADOPTING A SALARY CHART FOR ALLFULL.TIME EMPLOYEES AND REPEALING RESOLUTION NO. 17.79

BE lT RESOLVED by the La Verne City Council as follows:

Section 1. The salary chart for fulltime employees, effective July 1 ,2018,attached hereto and made a part hereof by reference as though the same were set forthin full herein is hereby adopted.

Section 2. Resolution No. 17-79 is hereby repealed in its entirety.

Section 3. That the Mayor shall sign and the Assistant City Clerk shall certify tothe passage and adoption of this Resolution and thereupon the same shall take effectand be in force.

PASSED, APPROVED AND ADOPTED this 4h day of June, 2018.

Mayor Don Kendrick

ATTEST:

AYES:NOES:ABSENT:ABSTAIN

Lupe Gaeta Estrella, Assistant City Clerk

I hereby certify that the foregoing Resolution No. 1B-29 was duly and regularlyby the city council of the city of La Verne at a meeting thereof held on the 4thJune 2018 by the following vote:

adoptedday of


130


QUERY NAMEI,IBRARY NAME

CITY OF I,A VERNEFULL TIME SAI,ARY CHARTEFFECTIVE .'ULY 1, 2018

PRCHARTRICHI,IB

05/24/78

FILEPRO O 5APPROO5AP

LIBRARYHTEDTAHTEDTA

MEMBERPRO O5APPRO O 5AP

FORMATPRO O 5AFPRO O 6AF

DATETIME 16:53:53

PAYROIJIJ SAI'ARY CHART FU],L TIME 07-01-2018

131


05/24/Lg 15:53:53

ACCOUNTlNGACCOUNTINGACCOI'NTINGACCOUNTINGACCOUNTING

TiIANAGERMANAGERMANAGERMANAGERMANAGER

1, 872 . 0001". 872 ,000t ,872.000r , 872 .000L,872 .O00

1, 872 . 0001.,872 .0001,872.000

70,540.0074,772.0077,881.0081,7?5.0085,863 . oO

L22,L54.OOL28,262.001.34, 575 . 00141 ,409.00L48, 479. 00

44,46,

PAGE ].

AAAAA

AAAA

A

AAAA

AAAAA

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AAAA

AAAAA

AA

CITY OF I,A VERNEFU],I, TIME SAI,ARY CHARTEEFECTIVE JULY ]-, 2018

HOURS WORKED STEP HOURLY

PER YEAR AMOUNTGRADE GRADEDESCRIPT]ON

ANNUAI,RANGE- UPPER

RATETYPE

t ,872.0001, 872 .0001,,872.0001, 872 . 0001, 872 . 000

.0000

.0000

.0000

.0000

.0000

32,885.0034,530.0036,25'l .0038, 070 . 0039,974.00

319

32L

ACCOl'NTACCOUNTACCOUNTACCOUNTACCOUNT

ACCOT'NTACCOUNTACCOUNTACCOUNTACCOUNT

ADMIN.ADMIN.ADMIN.ADMIN.ADMIN.

CLERK ICI,ERK ICLERK ICI,ERK ICLERK I

CI,ERKCI,ERKCI,ERKCI,ERKCI,ERK

L

345

1

345

1

345

12345

1

345

1

345

12345

1

3

ACCOUNT CI,ERK IIACCOUNT CI,ERK IIACCOT'NT CI,BRK IIACCOUNT CI,ERK IIACCOUNT CI,ERK II

ACCOUNTANTACCOUNTANTACCOUNTANTACCOUNTANTACCOUNTANT

ACCOUNTANT/ PAYROI,L SPCI,STACCOT'NTANT/ PAYROI,L SPC],STACCOUNTANT/ PAYROLI, SPCLSTACCOUNTANT/ PAYROLI, SPCI,STACCOTJNTANT/PAYROI,L SPCLST

L ,8727 ,8'12L ,872L,A727 ,972

000000000000000

00000000000000000000

36,257.0038,070.0039,974.004L,973 .0044,O12.O0

7, A72.OOO1, 872 . 0001, 872 . 0001, 872 .0001,872.000

.0000

.0000

.0000

.0000

.0000

52, 100.0054,705.0057 ,44L.O050,313 .0063,329.00

L, 872 . 0001 ,872.0001, 872 . 0001,872 .000L, 872 . 000

.0000

.0000

.0000

.0000

.0000

60,313.0053,329.O055,495 .0059,820.0073,311.00

1,872 . 0001,872 .000r,8't2.OOO1,872.0001, 872 .000

.0000

.0000

.0000

.0000

.0000

CHIEFCHIEFCHIEFCHIEFCHIEF

2, 080.0002, 080. 0002, 080.0002,080.0002, 080.000

.0000

.0000

.0000

.0000

.0000

333

129

130

L64

183

131

IIIIIIIIIIIIIII

00000000000000000000

974.00973 .00072 .00276.00s90.00

394L444548

000000

BATTALIONBATTAI,IONBATTALIONBATTAJ,IONBATTAI,ION

ADMINISTRATIVE ANALYSTADMINI STRATIVE ANAI,YSTADMINISTRATIVE ANALYST

000000000000 48,

032455

912

prcharE/ richl ib

132


OS / 24/ rg 15:53 :53

ADMINISTRATIVEADMINISTRATIVEADMINTSTRATIVEADMINISTRATIVEADMINlSTRATIVE

ADMINISTRATIVEADMINISTRATIVEADMINISTRATIVEADMINISTRATIVEADMINISTRATIVE

ADMINISTRATIVEADMINTSTRATIVEADMINISTRATIVEADMINISTR,ATIVEADMINISTRATIVE

CI,ERK ICI,ERK ICI,ERK ICLERK ICI,ERK I

CLERK IICI,ERK IICLERK IICI,ERK IICI,ERK II

SECRETARYSECRETARYSECRETARYSECRETARYSECRETARY

r., 872 .000L, 872 .000

r., 872 .000L, 872 . 0001, 872 . 0001, 872 . 0001, 872 .000

1, 872 .0001, 872 .0001,872 .0001, 872 . 000l-, 872 .000

1, 872 . 0001, 872 .0001,872.0001, 872 . 0001, 8?2 .000

1,872 .000l-, 872 .0001, 872 .0001,872 .0001,872 . 000

1, 872 . 0001, 872 . 0001, 872 .000t ,872 .0001, 8?2 . 000

1, 872 .0007 ,8'12 .O001., 872 .0001, 872 .0007 ,8'72 .000

prcharE/ richl ib

53

30, 358 .0031,886.0033,48L.0035, 1,55 .0036 ,9L2 .00

33,481.0035, L55 . 0036 , 9A2 .0038,758.0040, 595 .00

42 ,365 . OO

44,483.0046,701 .o049,O42.OO51,495.00

s1, 919. 0054,515 .0057,241.0050, 103 .0053,108.00

133,047.00r.39,699.00145, 684 .00154,018.00161,719.00

52 ,9L4 .0055,559.0058,337.006r ,254 . OO

64, 3L7 . 00

PAGE 2

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CITY OF I,A VERNE

FUI,I, TIME SALARY CHART

EFFECTIVE ,JUI,Y 1, 2O]'8

GRADE GRADEDESCRIPTION

1,3 L ADMINISTRATIVE ANALYSTADM]NISTRATIVE ANAI,YST

HOURS WORKED STEP HOURI'Y

PER YEAR AMOUNTANNUAT,RANGE- UPPER

RATETYPE

4

1

345

1

345

1

34

1

34

1

345

1

34

1

345

.0000

.000050, 00

00981s30

301

309

340

t24

280

L47

148

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

ASSISTANT CITY CI,ERKASSISTANT CITY CI',ERKASSISTANT CITY CI,ERKASSISTANT C]TY CIJERKASSISTANT CITY CLERK

ASSISTANT CITY I.4.ANAGER

ASSISTANT CITY MANAGERASSISTANT CITY I'IANAGER

ASSISTANT CITY MANAGERASSISTANT CITY MANAGER

ASSISTANT PIJANNERASSISTANT PIJANNERASSISTANT PLANNERASSISTANT PLANNERASSISTANT PI,ANNER

.0000

.0000

.0000

.0000

.0000

1, 872 .0001,872.0001, 8?2 . 0001, 872 .0001,, 872 .000

.0000

.0000

.0000

.0000

.0000

58,337.0061,253.0064,315.0067 ,532.0070,908.00

ASSOCIATEASSOCIATEASSOCIATEASSOCIATEASSOCIATE

PI,ANNERPI,ANNERPLANNERPI,ANNERPI,ANNER

133


PAGE 305/24/78 15r53:53

29'1


CITY OF LA VERNEFUIJL TIME SAI,ARY CHARTEFFECTIVE .]ULY 1. 2018

HOURS WORKED STEPPER YEAR

1,, 872 .0001,872.000r ,8'12 .0001, 872 .0001, 872 .000

r,872.0001, 872 .0001, 872 . 0001, 872 .0001,, 872 . 000

2, 080.0002,080.0002,080.0002, 080.0002, 080 . 000

2,080,0002, 080.0002,080,000

prchart./ richl ib

1,872.0001, 872 . 000r, a'l2.oo01., 8?2 .0001, 872 . 000

.0000

.0000

.0000

.0000

.0000

164,913.00r73, 053.00181,705.00190, 791, 00200,331.00

1, 872 .0001, 872 . 0001, 872 .000L , 812 .0oo1,, 872 .000

.0000

.0000

.0000

.0000

.0000

41 ,766.O050,154.0052,652.0055,295.0058,059.00

L,872.OO01 ,872.0001, 872. 0001, 872 . 000r., 872 .000

00000000000000000000

.0000

.0000

.0000

.0000

.0000

AUTO PARTS TECHNICIANAUTO PARTS TECHNICIANAUTO PARTS TECHNICIANAUTO PARTS TECHNICIANAUTO PARTS TECHNICIAN

MANAGERMANAGERMANAGERMANAGERIITANAGER

COMM. SERV. SUPERINTENDCOMM. SERV. SUPERINTENDCOMM. SERV. SUPERINTENDCOMM. SERV. SUPERINTENDCOMM. SERV. SUPERINTEND

COMMUNI CATIONS OFFICERCOMMUNICATIONS OFFICERCOMMUNICATIONS OFFICERCOMMUNICATIONS OFFICERCOMMUNICATIONS OFFICER

COMMUNICATIONS SUPERVISORCOMMUNICATIONS SUPERVISORCOMMUNICATIONS SUPERVISOR

HOURLYAMOUNT

RATETYPE

ANNUAIJRANGE- UPPER

104, 025. 00!09,227 .00114,588.00720 ,423 .OO!26 , 444 .00

34 , 972 .0036,720.0038, 556 .0040,484.0042.509.00

184,720.00193, 956.00203,554.00213,836.00224,s28.00

74,385.0078,105.0082, 010.0086,111.0090,417.00

52,618.0055, 749.0069,035.00

ASST CITY MNGR/DIRASST CITY MNGR/DIRASST CITY MNGR/DIRASST CITY MNGR/DIRASST CITY MNGR/D]R

PUB WKPUB WKPUB WKPUB WKPUB WK

1

345

12345

1

3

5

1

3

5

I

345

1

3

5

123

5

123

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AA

AA

A

AAA

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A

AAA

AA

AA

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A

A

L20

272

305

294

156

425

r.3I

ASST.ASST.ASST.ASST.ASST.

ASST.ASST.ASST.ASST.ASST.

TO THETO THETO THETO THETO THE

TO THETO THETO THETO THETO THE

CITY CLERKCITY CLERKCITY CI,ERKCITY CLERKCITY CI,ERK

CITY MGR.CITY MGR.CITY MGR.CITY MGR.CITY MGR.

CITYCITYCITYCITYCITY

t ,9727 ,8'12| ,872| ,872I ,872

000000000000000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

50,357.0052,975.OO55,519, 0058,29s.005L,2L0 . 00

.0000,0000.0000

134


CITY OP I,A VERNEFUI,L TIME SALARY CHARTEFFECTM .,ULY 1, 2018

HOURS WORKED STEP HOURI'Y

PER YEAR AMOUNT

PAGE 405/24/re 15:53:53


138

t27 COMMUNITYCOMMUNITYCOMMUNITYCOMMUNITYCOMMI'NITY

2,080.0002,080.000

1,872 . 000L,872.0001, 872 . 0001,872.000r., 872 . 000

1, 8?2 . 0001, 8?2 .000r ,8'12 . O00r,, 872 . 000L, 872 . 000

.0000

.0000

ANNUAI,RANGE. UPPER

72 , 488 .0O76,tt2.oo

s6, 362 . 00s9, 180 .0062,r39.0O65 ,246 . O068, s08.00

35,678.00

70

RATETYPE

COMMUNICATIONS SUPBRVISORCOMMUNICATIONS SUPERVISOR

45

L

345

1

34c

1234

1

3

5

1

345

1

345

1

34

11111

11111

AA

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AAAAA

AAAAA

AAAA

AA

AAA

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CUSTOMERCUSTOMERCUSTOMERCUSTOMERCUSTOMER

CUSTOMERCUSTOMERCUSTOMERCUSTOMERCUSTOMER

OFOFOFOFOF

svcssvcssvcssvcssvcs

SERVICESERVICESERVICESERVICESERVICE


COMMUNITYCOMMUNITYCOMMUNITYCOMMUNITYCOMMUNITY

SUPERVISORSUPERVISORSUPERVISORSUPERVISORSUPERVISOR

REP. IREP. IREP. IREP. IREP. I

00000000000000000000

318

330

r., 872 . 0001,872.0001,872 . 000L,872.0001, 872 . 000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

39,334.0041,301.0043, 365 . 0045,534.0047, 811 . 00

1, 872 . 0001, 872 .0001, 872 . 0001,872.000L , 872 .000

00000000000000000000

110, 810, 00115,351.00122,L69.OOL28 ,277 . OO

134,591.00

DEPT.MY DIR OF PUBLICDEPUTY DIR OF PUBLICDEPUTY DIR OF PUBI,ICDEPUTY DIR OF PUBIJICDEPUTY DIR OE PUBI.IC

MARSHAI,MARSHAI,MARSHAl,MARSHA],MARSHAI,

OFOFOFOFOP

COMMUNITYCOMMUNITYCOMMUNITYCOMMUNITYCOMMUNITY

37,462.OO39,335.004r.,302.0043,367.00

108.00164.00372.OO740.00277 .OO

REP. IIREP. IIREP. IIREP. IIREP. II

),7 3

L23

2'15

21r

DEPUTYDEPUTYDEPUTYDEPUTYDEPUTY

FIREFIREPIREFIREPIRE

l-, 872 . 0001,,872,0001, 872 . 0001,872.0001, 872 . 000

,0000.0000.0000.0000.0000

VIRKSWRKSWRKSWRKSWRKS

SERVTCESSERVICESSERVICESSERVICESSERVICES

6L,64,

74

DIRDIRDIRDIRDIR

DEV.DEV.DEV.DEV.DEV.

,872.000,872,000, a72 . OOO

.872.000, a72 . ooo

.0000

.0000

.0000

.0000

.0000

L23,259.O0L29,42],.O0135,892.00r42 , 687 .00149, 821.00

DIRDlRDIRDlRDIR

, a72, a12,872, a12, 812

000000000000000

.0000

.0000

.0000

.0000

.0000

L72 ,964 . OO

118,512.00L24 ,542 . 00130,770.00137, 308. 00

prchart/ rj.ch1 ib

135


05 /24/ 18 15 :53 :53 CITY OF I,A VERNE

FULI, TIME SALARY CHART

EFFECTM 'JULY 1, 2018


1, 872 .0001, 872 .0001, 8?2 . 0001, 872 .0001, 872 .000

L, 872 . 0001,, 872 .0001,872.0001, 872 .0007 ,872 . O00

,8't2.OOO,872.000,872.000

72.00072.000

L, 872 . 000L, A72.OO0L,872.0001, 872 . 000r,8't2.O00

1, 872 .000 1

1,8?2.000 21, 8?2 . 000 3

prcharE/ richl ib

PAGE 5


HOURLYAMOUNT

.0000

.0000

.0000

.0000

.0000

ANNUAI,RANGE. UPPER

138,513.00145,439.00152,711.00160,345.00158,364.00

124 , A57 .0o131, 099 .00L37,654.O0t-44,537.00151, 754 .00

47,550.0049, 938 . 0052,435,0055, 057.0057,810.00

42, 509 . 0044,634.OO45,866.0049,209.0051,669.00

RATETYPE

285

216

345

336

326

PUBLICPUBI,TCPUBLICPUBLICPUBIJIC

vtoRKsWORKSWORKSWORKSWORKS

DIR. OFDIR. OFDIR. OPDIR. OFDIR. OF

1

34

1

345

12345

1

345

1

34

1

34

AAAAA

A

AAA

AA

A

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AAA

EQUIPMENT MECHANIC IEQUIPMENT MECHANIC IEOUIPMENT MEC}IANIC IEOUIPMENT MECHANIC IEQUIPMENT MECHANIC I

EQUIPMENT MECHANIC IIEOUIPMENT MECHAN]C IIEOUIPMENT MECHANIC IIEQUIPMENT MECHANIC IIEQUIPMENT MECHANIC II

DIRECTOR OFDIRECTOR OFDIRECTOR OFDIRECTOR OFDIRECTOR OF

EQUIPMENTEQUIPMENTEQUIPMENTEQUIPMENTEQUIPMENT

EQUIPMENTEOUIPMENTEQUIPMENTEQUIPMENTBOUIPMENT

EXECEXECEXECEXECEXEC

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

43, 138.0045,295.OO47,550.0049, 938, 0052,435.00

.0000

.0000

.0000

.0000

.0000

FINANCEFINANCEFINANCEFINANCEFINANCE

OPERATOROPER,ATOROPERATOROPERATOROPERATOR


TO CITYTO CITYTO CITYTO CITYTO CITY

WORKERWORKERWORKERWORKERWORKER

MANAGERMANAGERMANAGERMANAGERMANAGER

000000000000000

972a12872a72872

68

1111t

1L111

.0000

.0000

.0000

.0000

.0000

t ,972.0001,, 872 .0001, 872 . 0001, 872 . 000L,872.000

.0000

.0000

.0000

.0000

.0000

38,5s5.0040,484.0042, 509 . 0044,534.OO46,856.00

r32 ASSTASSTASSTASSTASST

1, 872 .0001,872.0001, 872 . 000L,a12.OOOr,872.000

.0000

.0000

.0000

.0000

.0000

121

45

51 .919.0054, s15.0057 ,24L.OO60,103 .0053, 108.00

90,793.0095,333 .00

100, 100. 00155 FINANCE MANAGER

FINANCE MANAGERFINANCE MANAGER

000000000000

136


PAGE 605/24/!8 16:53:53 CITY OF I,A VERNE

FUI,L TIME SA],ARY CHART

EFFECTIVE iIULY 1, 2018



HOURI,YAMOUNT

,0000.0000

RATETYPE

ANNUALRANGE- UPPER

105, L05.00110,350.00

97 ,48',1 .oo102,361.00r,07,480.0011,2,854.00118,496.00

122,L54.OOr28 ,262 . O0

]-34,6'.15,O0141,409.00148,479.00

92,092.OO96 , 69't .00

101,532 .00106,509. 00111,, 939.00

95, 110 . 00100, 715 . 00r.05,5s0.00l-10,527 .0011s, 957 . 00

104,1,45.00108,?51.00113,586. O0

118,563.00123.993 .00

153, 858 .007'72 , 05L.OO180,554.00189,687.001 99, 171 . 00

?7, 368 . 0081,235.0085,298.0089,553.0094, 041.00

166

2'.13

185

s80

585

590

290

555

45

12345

1

345

1

345

1

345

L

345

1

34

12345

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

AA

AAAA

AAAAA

AAAA

AAAA

AAA

A

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AAAAA

FIRE BATTAI,ION CHIEFFIRE BATTAI,ION CHIEFFIRE BATTAI,ION CHIEFFIRE BATTAIJION CHIEFFIRE BATTAI,ION CHIEF

FINANCEFINANCEFINANCEFINANCEFINANCE

FIREFIREFIREFIREF]RE

FIREFIREFIREFIREFIRE

OFFICEROFFICEROFFICBROFFICEROFFICER

FINANCE MANAGERFINANCE MANAGER

L , A72 .0001, 872 .000

1,, 872 . 0001, 872 .000r., 872 . 0001, 872 . 0001,872.000

2,9!2.O002 ,912 .0o02 , 912 .0o02 , 9].2 .0002 ,9L2 .000

2,9\2.OOO2 ,9!2 .0002 ,9t2 .O002,9L2.OOO2 , 9L2 .0oo

2 , 9L2 .0002,9L2.O002 ,9L2 .0002 , 9!2 .0002 , 9!2 .000

2 ,972.O002 , 9r2 .0002 ,9L2 . O002 , 972 .0O02 , 9\2 .0oo

2,080.0002,080.0002, o8o.0oo2,080.0002,080.000

2,9!2.OOO2,9L2.O002,972 .OO02,9L2.O002,9r2.O00

prchart/ richl ib

FIRE CAPTAIN + 15tFIRE CAPTAIN + 15*FIRE CAPTAIN + 15tFIRE CAPTAIN + 15*FIRE CAPTAIN + 15t

CAPTAINCAPTAINCAPTAINCAPTAINCAPTAIN

CAPTAIN +

CAPTAIN +CAPTAIN +

CAPTAIN +CAPTAIN +

5t ASSIGN5t ASSIGN5I ASSIGN5I ASSIGN5* ASSIGN

ASSIGNASSIGNASSIGNASSIGNASSIGN

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000,0000

FIREFIREFIREFIREF]RE

FIREFIREF'IREFIREFIRE

,0000.0000.0000.0000.0000

CHIEFCHIEFCHIEFCHIEFCHIEF

ENGINEERENGINEERENGINEERENGINEERENGINEER

.0000

.0000

.0000

.0000

.0000

137


CITY OF I,A VERNEFUI,I, TIME SAI,ARY CHART

EFFECTM .IULY 1, 2018


PAGE 705/24/re 16:53:53


HOURI,YAMOTINT

RATETYPE

ANNUAI,RANGE- UPPER

81, 385 .008s,254 .0089,315.0093,581.0098, 059. 00

99,422 .OO93,290.0097 ,352.O0

101,517.00106,095.00

570

575

540

550

545

535

159

158


1

345

L

3

5

12345

1

345

12

4

1

345

1

34

1

3

.0000

.0000

.0000

.0000

.0000

AA

AA

AA

AA

AL

A

A

A

A

AA

A

AAAAA

AAAAA

AAA

ENGINEERENGINEERENGINEERENGINEERENGINEER

ENGINEER+15*ENGINEER+ 1 5 tENGINEER+15tENGINEER+15tENGINEER+ ].5 t

2 ,912 . OOO

2,9L2.OO02 , 9r2 .0002 , 9L2 .0.002 , 9].2 .000

2 ,9L2 . O002,9L2.OOO2,9!2.O002 , 912 .0002,9L2.O00

2 , 912 .0002,9!2.O0O2,9L2.OOO2,9t2.0002,9!2.OOO

2,9L2.OOO2 ,9L2 .0002,9L2.OOO2,9r2.OOO2 ,9t2 .000

2,9r2.O002 ,9L2 . O002,9L2.OOO2,9L2.O002 , 9].2 .000

r,872 .OO01, 872 .0001, 872 . 000

prcharE/ richl ib

+5*+5t+5t+5t+5*

ASSIGNASSIGNASSIGNASSIGNASSTGN


2,9L2.OOO2 ,9].2 .0002 ,9L2 .OO02 , 91.2 .0002 ,9L2.O00

.0000

.0000

.0000

.0000

.0000

ASSIGNASSIGNASSIGNASSIGNASSIGN

FIREFIGHTERFIREFIGHTERFIREFIGHTERFIREFIGHTERFIREFIGHTER

FIREFIGHTERFIREFIGHTERPIREFIGHTERFIREFIGHTERFIREFIGHTER

FIREFIGHTERFIREFIGHTERFIREFIGHTERFIREFIGHTERFIREFIGHTER

.0000

.0000

.0000

.0000

.0000

66, 112.0059,418.0072,889.0076,533.0080, 360 . 00

+ L5*+15t+15*+15*+ 15*

ASSIGN.ASSIGN.ASSIGN.ASSIGN.ASSIGN.

.0000

.0000

.0000

.0000

.0000

78,166.00a!,4'l2.oo84,943.0088, s87 . 0092,4L4.OO

+5*+5t+5t+58+5*

ASSIGN.ASSIGN.ASSIGN.ASSIGN.ASSIGN.

.0000

.0000

.0000

.0000

.0000

?0,130.00'13,436 .OO75,4O7.OO80, 551. 0084,378.00

FIRFIGHTR- PARAMED TRAINEEFIRFIGHTR-PARAMED TRAINEEFIRFIGHTR- PARAMED TRAINEEFIRFIGHTR- PARAMED TRAINEEFIRFIGHTR- PAR-AMED TRAINEE

.0000

.0000

.0000

.0000

.0000

55,230. 0059 , O42.0061, 995 . 0065, 094 . 0058,349.00

FLEETFI,EETFLEETFI,EETFLEET

ANAIJYSTANA],YSTANAI,YSTANALYSTANAI,YST

FLEET SUPERINTENDENTFI,EET SUPERINTENDENTFLEET SUPERINTENDENT

1, 872 . 0001, 872 . 000L,872 .0001, 872 . 0001, 872 .000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

44, 039.0046,24]..O048,553 . 0050, 98L.0053,530.00

90,793 .0095, 333 . 00

100, r.00.00

138


PAGE 805/24/78 1,6:53:53

GRADE GRADEDESCRlPTION

158 FLEET SUPERINTENDENTFI,EET SUPERINTENDENT

CITY OF I,A VERNEFULI, TIME SAI,ARY CHARTEFFECTIVE .TUI,Y 1, 2018


PER YEAR AMOUNT

't2 .00072.000

ANNUALRANGE- UPPER

105, L05.00110, 360 . 00

RATETYPE

346

278

724

134

323

348

L67

INFOINFOINFOlNFOINFO

.0000

.0000

.0000

.0000

.0000

A

AAA

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AL

AA

AAA

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1,8L,I

00000000

1, 872 . 0001, 872 .0001, 872 . 0001,,S?2.000r ,8'12 . O00

.0000

.0000

.0000

.0000

.0000

45,981.0048,280 .0050,594.00

45

L

345

1234

1

345

1

345

12345

HEAVY EQUIPMENTHEAVY EOUIPMENTHEAVY EQUIPMENTHEAVY EQUIPMENTHEAVY EQUIPMENT

MECHANICMECHANICMECHANICMECHANICMECHANlC


SPECIAI,ISTSPECIALISTSPECIAI,ISTSPECIAI,]STSPECIALIST

TECHNICIANTECHNICIANTECHNICIANTECHNICIANTECHNICIAN

905355

229.00.00

INFOINFOINFOINFOINFO

SPECIALISTSPECIALISTSPECIALISTSPECIALISTSPECIALIST

1 ,8'12 . O001, 872 .0001,872.0001, 872 . 0001, 872 .000

1, 8?2 .0001, 872 . 000!,8'l2.OO07,872.0001, 872 . 000

! ,8'127,A72r ,8'12L,A721,a12

lRRIGATIONIRRIGATIONIRRIGATIONIRRIGATIONIRRIGATION

MAINTENANCEMAINTENANCEMAINTENANCEMAINTENANCEMAINTENANCE

MAINTENANCEMAINTENANCEMAINTENANCEMAINTENANCEMAlNTENANCE

SYSTEMSSYSTEMSSYSTEMSSYSTEMSSYSTEMS



.0000

.0000

.0000

.0000

.0000

1,872 .0001, 872 . 0001, 872 .000L, 872 . 000L, 872 .000

.0000

.0000

.0000

.0000

.0000

000000000000000

.0000

.0000

.0000

.0000

.0000

8?, s32.0091, 908. 0095, s04 .00

101,329.00105, 395 . 00

53,070.0055,'124.O058,510.005L,436.0054,507.00

45, 844 .0048, 136 .0050,543 .0053, 070.0055,724.00

42,509.O044,634 .0045,856.0049,209.00s1,669.00

INFOINFOINFOINFOINFO

I,EADWORKERI,EADWORKERLEADWORKERI,EADWORKERI,EADWORKER

000000000000000

.0000

.0000

.0000

.0000

.0000

45,304.0041 ,510.O049, 948 .0052 ,445 .OO5s, 068.00


.0000

.0000

.0000

.0000

.0000

90, 793 . 0095,333 .00

100, 100. 00105, L05.00r.10, 350 . 00

a721111L

L2345

1

345

a12a728',12872

1, 872 . 0001,872.000! , 872 .0001, 872 .0001, 872 . 000

prchart/ richl ib

139


05 /24/ 78 L6 :53 :53

SUPERVISORSUPERVISORSUPERVISORSUPBRVISORSUPERVISOR

WORKER IWORKER IWORKER IWORKER IWORKER I

WORKER IIWORKER IIWORKER III{ORKER IIWORKER II

1,,872 . 0001, 872 .0001 ,8't2 .0001, 872 .0001,8?2.000

1, 872 .0001, 872 . 000L, 872 .000L, 872 . 000L,872.00o

1, 872 .000L,872 .000

.0000

.0000

.0000

.0000

.0000

00000000000000000000

58,649.0061, 58L .0054,560.0067,893.0071 ,288.00

34,972.O036 ,720 . o038,555.0040,484.0042,509.O0

38,555.0040,484 .0042,509.0044,634.OO45,856.00

42,509.0044,634.O045,855.0049,209.O051,669.00

53,531.0055,208 . 0059, 018 .0051,959.0055. 067 . 00

90,793 .0095, 333 . 00

100,100.00105, 105 , 00110,360.00

88,714.0093, 149.0097,807.00

ro2,69'l .OO107,832.00

32,584.0034,319.0035,035.00

PAGE 9

AAAAA

tr

AA

A

AAAA

AAA

A

A

AAA

AA

A

AA

A

A

A

A

CITY OF LA VERNEFU],L T]ME SALARY CHARTEFFECTIVE JUI,Y 1, 2018


PER YEAR AMOUNTGRADE GRADEDESCRIPTION

L46 MAINTENANCEMAINTENANCEMAINTENANCEMAINTENANCEMAINTENANCE

3L2 MAINTENANCEMAlNTENANCEMAINTENANCEMA]NTENANCEIi,IAINTENANCE

325 MAINTENANCEMAINTENANCEMAINTENANCEMAINTENANCEMAINTENANCE

337 MAINTENANCEIi[AINTENANCEMAINTENANCEMAINTENANCEMAINTENANCE

ANNUAI,RANGE- UPPER

RATETYPE

.0000

.0000

.0000

.0000

.0000

L,I1,81,8

.0000

.0000

.0000

.0000,0000

72.O072.OO72.00

000

1)345

1

345

12345

1

345

12

4

1

345

1

345

1

3

MANAGEMENTMANAGEMENTMANAGEMENTMANAGEMENTMANAGEMENT

WORKERWORKERWORKERWORKERWORKER

OFFICEROFFICEROFFICEROFFICEROFFICER

L, 872 .0001., 872 . 000L , A72 .0001,872 .000L, 872 . 000

r ,8'12 . O001, 872 .000L,872 .0001, 872 .0001, 8?2 . 000

1, 8?2 . 000r., 872 .000L,A12.O00

prcharE/ richl ib

IIIIIIIIIIIIIII

1,812L , A'12!,a72L ,8'12L ,972

000000000000000

140

762

3L4

PARKSPARKSPARKSPARKSPARKS

ANAI,YSTANALYSTANAI,YSTANAI,YSTANALYST

.0000

.0000

.0000

.0000

.0000

PERSONNEI,PERSONNEI,PERSONNEI,PERSONNEI,PERSONNEI,

POL,ICE AIDE IPOI,ICE AIDE IPOLICE AIDE ]

.0000

.0000

.0000

.0000

.0000

l-, 872 .0001, 872 . 0001, 872 .0001,872 .000L, 872 .000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000


292

140


05/24/18 16 r 53:53 CITY OF IJA VERNEFULI, TIME SALARY CHARTEFFECTIVE ,JULY 1, 2018


PER YEAR AMOUNT

37, 835 . 0039,725.00

135, 951.00143, 809.00150, 999.00158,549.00!66,4'l6.oo

32,584.0034,319. 0036,03s.0037,835.0039, 728 .00

36, 035.0037,836.0039,728.O041 ,715.0043, 80L.00

41,715.0043,801.0045 ,94A ,250,7

PAGE 10

A

A

AAA

AAA

A

AAA

A

AAAAA

AAAA

AAAAA

AAAAA


ANNUAI,RANGE- UPPER

RATETYPE

3L4

316

19t

295

303

315

338

135

00000000

.0000

.0000

.0000

.0000

.0000

POL]CE AIDE IPOLICE AIDE I

POI,ICEPOLICEPOI,ICEPOI,ICEPOLICE

POLICEPOI,ICEPOLICEPOI,ICEPOLICE

POLICEPOI,ICEPOI,ICEPOLICEPOLICE

POLICEPOLICEPOI,ICEPOLICEPOI,ICE

POI,ICEPOLICEPOI,ICEPOLICEPOLICE

POI,ICEPOLICEPOI,ICEPOI,ICEPOI,ICE

CAPTAINCAPTAINCAPTAINCAPTAINCAPTAIN

CHIEFCHIEPCHIEFCHIEFCHIEF

CLERK ICI,ERK ICI,ERK ]CLERK ICLERK I

CI,ERK IICI,ERK IICLERK I]CI,ERK IICI,ERK I1

SERV. OFFICESERV. OFFICESERV. OFFICESERV. OFFICESERV. OPF]CE

COMM. SERV. SUPERCOMM. SERV. SUPERCOMM. SERV. SUPERCOMM. SERV. SUPERCOMM. SERV. SUPER

1,,872.000! , 872 .000

2, 080.0002,080.0002, 080,0002, 080.0002,080.000

t ,872.0001,, 872 .0001,872.0001, 872 .000t-, 872 . 000

1,872.0001, 872 . 0001, 872 .000L ,872 .0001,872.000

1, 872 .0001, 872 . 0001,872.000L ,972 . O00L, 872 .000

AIDE IIAIDE IIAIDE IIAIDE IIAIDE II

| , a72 .0001, 872 . 0001, 872 .0001,8?2.0001, 872 .000

.0000

.0000

.0000

.0000

.0000

35,035.0037, 835. 0039,725.0041,715.0043,801.00

2,080.0002, 080 . 0002,080.0002, 080 . 0002, 080.000

.0000

.0000

.0000

.0000

.0000

.0000,0000.0000.0000.0000

154,813 . 00173,053.00181, 705. 00L90,?91.00200,331.00

.0000

.0000

.0000

.0000

.0000

45

1

3

45

12345

1234

1234E

1

345

1

345

12345

COMM.COMM.COMM.COMM.COMM.

.0000

.0000

.0000

.0000

.0000

91.0091.0005.00

POLICEPOI,ICEPOLICEPOIJICEPOLICE

1, 872 .0001, 872 . 0001,8?2.0001, 872 . 0001,872.000

.0000

.0000

.0000

.0000

.0000

73,685.0017 ,369.0081,238.0085,300.0089,s65.00

prchart./ richl ib

141


CITY OF I,A VERNE

FUI,I. TIME SAI,ARY CHART

EFFECTTVE ,IULY 1, 2018


PAGE 1].Os/24/rg 16:53:53


HOUR],YAMOUNT

RATETYPE

ANNUAI,RANGE- UPPER

109,434.00114,905.00120,651.00126, 684 . 0or,33,018.00

7 86 POI,ICE

450

785 1

345

1

345

1

345

I

345

1

34

L

345

12345

1

3

.0000

.0000

.0000

.0000

.0000

AAAA

AAAA

AAAA

A

AA

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AAAAA

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POI,ICEPOLICEPOI,ICEPOLICE

POI,ICEPOLICEPOI,ICEPOI,ICEPOLICE

POLICEPOLICEPOI,ICEPOLICEPOLICE

LTLT],7LTLT

I,IEUTENANTLIEUTENANTL]EUTENANTI,IEUTENANTI,IEUTENANT


2, 080.0002,080.0002, 080.0002,080.0002,080.000

1, 872 .000L,872.0001, 872 .000t ,872.0001, 872 . 000

2, 080.0002,080.0002,080.0002,080.0002,080.000

080.000080.000080.000080.000080.000

2,080,0002,080.0002,080.0002,080.0002,080.000

2,080.0002, 080.0002,080.000

prchart./ richl ib

W/COMPACTIONW/COMPACTIONW/COMPACTIONW/COMPACTIONW/COMPACTION

2,080.0002,080.0002, 080.0002, 080. 0002,0s0.000

119, 501 . 00r25,416.OO131,750.00138, 338. 001,45,254.00

.0000

.0000

.0000

.0000

.0000

133

POLICEPOIJICEPOI,ICEPOI.ICEPOLICE

POLICEPOLICEPOLICEPO[,ICEPOLICE

POI,ICEPOLICEPOLICEPOLICEPOLICE

POLICEPOLICEPOLICEPOI,ICEPOLICE

RECORDSRECORDSRECORDSRECORDSRECORDS

RECRUITRECRUITRECRUITRECRUITRECRUIT

SENIORSENIORSENIORSENIORSENIOR

SUPRVRSUPRVRSUPRVRSUPRVRSUPRVR

TRAINEETRAINEETRAINEETRAINEETR,AINEE



2,080.0002, 080.0002,080.0002,080.0002,080,000

.0000

.0000

.0000

.0000

.0000

7r,77l.oo75,350.0019,L2A.OO83, 084.0087,238.00

50,342 .0052,8s9.0055,502 .005a,277 .OO61, 190 .00

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000

.0000,0000

80, 928.0084,974.0089,223.OO93,684.0098,358.00

.0000

.0000

.0000,0000.0000

440

465

460

410

2,2,

62 , 4L0 .0o55,530.0058, 807 . 0012,247 .0075,859.00

79,l2a.oo83, 084.0087,238.0091,600.0095, 180 .00

81,914.0085,010.0090, 311. 00


.0000

.0000

.0000

.0000

.0000

95+95+95+95+95+

POLICE SENIOR/MOTOR OFFCRPOLICE SENIOR/MOTOR OFFCR

POI.ICE SENIOR/MOTOR OFFCR

000000000000

142


05/24/Lg 16:53:53

410

480

L44

CITY OF J,A VERNEFULI, TTME SAI,ARY CHARTEFFECTIVE .]ULY ]., 2018

HOURS WORKED STEP HOURI,YPER YEAR AMOUNT

PAGE 12

GRADE GRADE,DESCRIPTION

ANNUALRANGE- UPPER

RATETYPE

POI,ICE SENTOR/MOTOR OFFCRPOLICE SENIOR/MOTOR OFFCR

POLICEPOI,ICEPOI,ICEPOLlCEPOI,ICE

PO],ICEPOI,ICEPOIJICEPOLICEPOI,ICE

COORDINATORCOORDINATORCOORDINATORCOORDINATORCOORDINATOR

, 080.000,080.000

,080.000

.0000

.00002

2

22

L,t,1,L,r,

1

45

1

34

1

345

L2345

1

345

1

34

1

345

1

345

94 ,827 . OO

99, 558 .00

50, 357 .0052,875.0055, 519. 0058, 295 . 0051,210.00

90, 793 .0095, 333 .00

100, r.00 . 00105,105.00110,350.00

AA

AAAAA

AAAAA

AAAA

AAAAA

AAAA

AAAA

AA

A

SERGEANTSERGEANTSERGEANTSERGEANTSERGEANT

.0000

.0000

.0000

.0000

.0000

93, 670.0098,354 . 00

L03,2'12.O0108,436.00113,858.00

,0,0,0,o

0000

316.00432.00754.00291.000s6.00

a285909500

80.0080.0080.0080.00

12.OOO'12 .00072.00072.000't2.oo0

SERV.SERV.SERV.SERV.SERV.

972972a12a12872

000000000000000

.0000

.0000

.0000

.0000

.0000

61,108.0054, 164.0067 ,372 . OO

70, 740. 0074,2',77.O0

322

155

r72

].26

L54

POLICEPOI,ICEPOI,ICEPOI,ICEPOI,TCE

RECREATIONRECREATIONRECREATlONRECREATIONRECREATION


TECHNICANTECHNICANTECHNICANTECHNICANTBCHNICAN

.0000

.0000

.0000

.0000

.0000

1, 872 .000L, 872 . 000L , 8'.12 .0001,872 .000L,872.000

PRINCIPALPRINCIPALPRINCIPALPRINCIPALPRINCIPAL

PI,ANNERPI,ANNERPI,ANNERPi,ANNERPLANNER

1,81,81,81,81,8

.0000

.0000

.0000

.0000

.0000

PUBLICPUBI,ICPUBLICPUBI,ICPUBI.IC

WORKSWORKSWORKSWORKSWORKS


1,872 .0001., 872 .0001, 872 .0001,872 . 0001,872,000

00000000000000000000

1,872.0001., 872 .000L,872.OO01,872.0001, 872 . 000

.0000

.0000

.0000

.0000

.0000

41,450.0043, s33.0045,710.0047,995.OO50,395.00

COORDINATORCOORDINATORCOORDINATORCOORDINATORCOORDINATOR


PI,ANNERPLANNERPI,ANNERPIJANNERPI,ANNER

1, 872 .0001, 872 . 0001, 872 . 0001,872.0001, 872 . 000

.0000

.0000

.0000

.0000

.0000

67,532.OO70, 908 .0074,454,0078,7't7.OO82,085.00

prchart/ richl ib

143


CITY OF LA VERNEFUI,I, TIME SALARY CHARTEFFECTTVE .,ULY 1, 2018

HOURS WORKED STEP HOURLYPER YEAR AMOUNT

PAGE 13os/24/ Lg 15 :53 :53


ANAI,YSTANALYSTANAT.YSTANALYSTANAI,YST

, a72, a72, a72,872,872

000000000000000

00000000000000000000

.0000

.0000

.0000

.0000

.0000

ANNUAI,RANGE- UPPER

65, 067 . 0068,320.001r,136 .O075, 323 ,0079, 089.00

53,490.0066,664.OO69 ,99873 ,49777 , L72

54, 845. 0057,588.0060 , 46'l .0053,491.0056, 665.00

63,491.0056,555.0069, 999.0073 ,499 .O017 ,!74.OO

46,404.0048 ,724 . OO

51,1,60.00

RATETYPE

320 SENIORSENIORSENIORSENIORSENIOR

POLICEPOI,ICEPOI,ICEPOLICEPOLICE

SYSTEMSYSTEMSYSTEMSYSTEMSYSTEM

AIDEAIDEAIDEAIDEAIDE

,872.000,872.000,872.000,8?2.000,872.000

.0000

.0000

.0000,0000.0000

39,728.O041,715.0043,801,.0045, 991.0048,29!.O0

L2345

1

345

1

34

1234

1

34

1

345

1

34

123

t1t1t

11111

AAAA

AAAAA

AA

A

AA

AA

AAAA

AAAAA

AAAA

AA

141

168

150

1,52

353

l-5 1

3s2

SR. MANAGEMENTSR. MANAGEMENTSR. MANAGEMENTSR. MANAGEMENTSR. MANAGEMENT

UTII,ITIESUTILITIESTITIIJIT] ESUTII,ITIESUTII,ITlES

1, 872 . 0001, 872 .0001,, 872 . 0001, 872 .0001, 872 . 000

1, 872 . 0001,872.0001, 872 . 0001, 872 .0001, 872 . 000

1, 872 . 000L , 8't2 .0001, 8?2 , 000

.0000

.0000

.0000

.0000

.0000

94,5?6.0099, 30s . 00

104,270.00109,484 . 00114, 958.00

.0000

.0000

.0000

.0000

.0000


UTII,ITY SUPERVISORUTII,ITY SUPERVISORUTII,ITY SUPERVISORUIII,ITY SUPERVISORUTII,ITY SUPERVISOR

SUPERVISORSUPERVISORSUPERVISORSUPERVISORSUPERVISOR

000000

WATERWATERWATERWATERWATER

1, 8?2 . 000t ,872.0001, 872 . 0001,872.0001,872 . 000

.0000

.0000

.0000

.0000

.0000

66 ,666 . OO

69,999.00't3,499.O0't't ,!74.0081,032.00

WATERWATERWATERWATERWATER

!,872.OOOl-, 872 .000t ,872.0001,872.000l-, 872 .000

MAINT.MAINT.MAINT.MAINT.MAINT.

1, 8?2 .0001, 872 . 0001, 872 .0001, 872 . 0001,872 .000

.0000

.0000

.0000

.0000

.0000

SPECIAI,ISTSPECIALISTSPECIAI,ISTSPECIALISTSPECIALlST

WATER/SEWERWATER/SEWERWATER/SEWERWATER/SEWERWATER/SEWER

SUPERVSUPERVSUPERVSUPERVSUPERV

WTR. PROD. SYS. OPERATORWTR. PROD. SYS. OPERATORWTR. PROD. SYS. OPERATOR

000000000000

prchart/ richl ib

144


CITY OF LA VERNEFUI,L TIME SALARY CHARTEFFECTIVE ,JULY 1, 2018


PAGE ].405/24/LA 15:53:53


352 WTR. PRODWTR. PROD

HOURLYAMOUNT

RATETYPE

.0000

.0000

ANNUAI,RANGE- UPPER

53,718.0055,404.00SYS. OPERATOR

SYS. OPERATOR1, 872 . 000 4r,a72.OO0 s

prchart/richlib

AA

* * * END OF REPORT * * t

145


Agenda ReportCITY OF LA VERNECo m m u n ity Senrices Department

DATE:

TO:

FROM:

SUBJECT:

June 4, 2018

Honorable Mayor and City Council Members

Bill Aguirre, Community Services Director

Approval of Agreement with WLC Architects, lnc. for the design preparation forthe La Verne Teen Center

Aoenda Summarv

Staff is requesting City Council approve an agreement, (Attachment A), with WLC Architectlnc., for the preparation of the schematic design and the design development for the La VerneTeen Center. The Schematic Design Phase will include 2 to 4 different layouts of each of theMaster Site Plan, Preliminary Landscape Plan, Preliminary Floor plan, and Exterior ElevationsThe Design Development Phase will include Design Development plans, OutlineSpecifications, Basis of Design, and Building Code Analysis. The cost for the design plans is

$79,875 which will be budgeted in the Parks Development Fund.

Recommendation

Staff recommends approval of Resolution No. 18-30, authorizing an agreement with WLCArchitect lnc., for $79,875 for the preparation of schematic design and design development forthe Teen Center.

Back round

During the 2016 Strategic Plan Workshop, Council and Department Heads agreed thatalthough a gym associated with the teen center would be ideal, it is not economically feasible.Therefore, Council gave the direction to explore options for a scaled down Teen Center only

alternative.

The next step was to prepare an action plan for this project. This plan outlines the followingsteps that need to be taken: 1) Establish a Council Sub-Committee, 2) Tour neighboring City'sTeen Centers, 3) Survey the Community's teen population, 4) Evaluate site options, 5).Reviewdesign concepts and select an architect, 6). Explore facility construction options, Calculate theprojection of costs and potential funding sources.

The first action item was accomplished at the June 6, 2016 Council meeting when Councilselected two members to participate on the Teen Center Committee. The expectation for thecommittee is to have staff research each action item noted above and bring this information

146


back to the committee. The committee will then decide what best suits the community's teensand recommend these findings to the City Council.

The second item was the tour of neighboring city's teen centers. This was accomplished onAugust 2016. The committee, which included Council and staff, toured these facilities. Thetour included the Teen Centers of Claremont, Walnut, and Glendora. The committee looked atthe size of each facility, the programming aspect of each center, what activities took place, andhow staff was able to monitor the building.

After the tour ended, the Committee expressed their satisfaction with a combination of theGlendora and Claremont facilities. ln Glendora, they liked the size, 7,000 square feet, andaccessibility of the facility and rooms with adjustable walls. ln Claremont, they liked theaddition of music and art rooms, the snack bar, and the access to the outside area forprogramming activities. The Walnut Teen Center was a large two story facility, which had agym, but only dedicated three small rooms for the actual teen center.

The third item was to review locations throughout the City. ln doing so, no locations wereconsidered north of Foothill Boulevard or south of Arrow Highway. Based on those reviews thecommittee concluded the preferred location would be at Las Flores Park.

The Department prepared a Teen Center Survey asking questions regarding activities andprograms teens would like to see. This survey was used by the Teen Center Committee intheir visits to Bonita High School, Ramona Middle School, Damien High School, and CalvaryBaptist High School. This survey was also available on the City's website. The Departmentreceived over 300 surveys.

The most valuable information came from these surveys were teens expressed their wants andlikes. The top three were pool tables, ping pong tables, and a juice/snack bar. Anotherquestion asked what activities they would like to see. The top six were organized tournamentsthat include sports and chess, creative expression, painting, dance, photography, andorganized physical fitness classes.

After the Teen Center Committee reviewed this information, it was the consensus of the groupthat the facility should be between 6,000 and 7,500 square feet and that the location should beLas Flores Park. The redwood grove area at Las Flores would lend itself to that size of facilityand the outdoor amenities are plentiful.

ln March 2018, Request for Proposals went out to 12 different architectural firms for designplans for the Teen Center. A walk through of the proposed Las Flores Park area wasconducted and 4 firms submitted proposals. The firms were WLC Architects, lnc., SVAArchitects, Sillman Wright Architects, and Crane Architectural Group. Proposals were reviewedand critiqued by the Teen Center Ad Hoc Committee, the Public Works, Community Services,and Community Development Directors, and the lnformation Systems Manager. Staff talliedthe results and WLC received the most votes. References where than checked and allreferences were excellent. Staff also reported the architectural choice to the Youth and FamilyAction Committee executive board at a special meeting on May 24.

147


WLC will provide the schematic design and the design development, (Attachment B). TheSchematic Design Phase will include 2 to 4 different layouts of each of the following: theMaster Site Plan, Preliminary Landscape Plan, Preliminary Floor Plan, and Exterior ElevationsThe Design Development Phase includes the Design Development Plans, OutlineSpecifications, Basis of Design, and Building Code Analysis. The funding for the project willcome from the Parks Development Fund. The proposed cost of the Schematic Design andDesign Development is $79, 87s,(Attachment C). The $79,875 is broken down into $41,725for the Schematic Design and $33,150 for the Design Development and $5,000 forreimbursables. The preliminary construction cost by WLC for the construction of the facility is$3,900,000.

148


RESOLUTION NO.1

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OFLOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING AN AGREEMENTWTHWLC ARCHITECTS, INC., FOR THE DESIGN PREPARATION FOR THE LA VERNETEEN CENTER

BE lT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. That the City Manager and Assistant City Clerk of the City

of La Verne be and they are hereby authorized to execute an Agreement with WLC

Architects, lnc., for the design preparation for the La Verne Teen Center said

Agreement being in the form attached hereto and made a part hereof by reference as

though the same were set forth in full herein.

Section 2. The Mayor shall sign and the Assistant City Clerk shall certify to

the passage and adoption of this Resolution and thereupon the same shall take effect

and be in force.

PASSED, APPROVED AND ADOPTED this 4h day ofJune 2018.

ATTEST: Don Kendrick, Mayor


I hereby certify that the foregoingadopted by the Ci$ Council of the C ity ofday of June, 2018 by the following vote:


olution No. 18-30, was duly and regularlyLa Verne at a meeting thereof held on the Sth


149


Attachment A

PROFESSIONAL SERVICES AGREEMENT

This Professional Services Agreement, entered into this 4th day ofJune, 2018, by and between

the CITY OF LA VERNE, a municipal corporation ("City"), and WLC Architects lnc. ("Consultant"),

is made with reference to the following:

A. The City is a municipal corporation duly organized and validly existing under the laws ofthe State of California with the power to carry on its business as it is now being conducted

under the statutes of the State of California.

B. The Consultant is qualified to do business, and is doing business, in the State ofCalifornia. Consultant represents it has the background, knowledge, experience and expertise

necessary to provide the services set forth in this Agreement.

C. The City and Consultant desire to enter into an agreement for the Consultant to provide

professional services to the City as set forth herein, upon the terms and conditions set forthbelow.

NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:

rclil;l:t[FtIIl

SECTION I. TERM.

This Agreement shall commence on the Execution Date, 4th day ofJune and shall

terminate upon the completion ofthe services required by this Agreement, orthe 25th day ofOctober, 2018, whichever is earlier, unless terminated earlier as set forth herein.

SECTION 2. LTANT

Consultant shall perform all ofthe services ("Services") that are more fully set forth in(Attachment B), Project Proposal, attached hereto and incorporated herein. The Services shall

be completed in accordance with (Attachment C), Budget, attached hereto and incorporatedherein.

sEcroN 3. MED

City shall perform the following services:

A. Make available to Consultant any currently existing documents, data or informationpertinent to the Services.

B. Designate a representative authorized to act on behalf of City.

150


Attachment A

Promptly examine and render findings on all documents submitted for staff review by

Consultant.

SECTION4, COMPENSATION.

Consultant shall be compensated for Services performed pursuant to this Agreement in

an amount not to exceed seventy-Nine Thousand, Eight Hundred and seventy-Five Dollars

(S79,875), (Attachment C), Budget.

sEcTloN 5. NoTlcEs.

All notices, demands, requests or approvals to be given under this Agreement, shall be

given in writing and conclusively shall be deemed served when delivered personally or on the

third business day after deposit in the united states mail, postaSe prepaid, registered or

certified, addressed as follows:

c

A. All notices, demands, requests or approvals from Consultant to City shall be

addressed to City at:

Community Services DePartmentCity of La Verne

3660 D StreetLa Verne, CaliforniaATTN: Bill Aguirre, Community Services Director

All notices, demands, requests or approvals from City to Consultant shall be

addressed to Consultant at:

WLC Architects, lnc.

8163 Rochester Avenue, Suite 100

Rancho Cucamonga, CA 91730

ATTN: Kelley Needham, PrinciPal

PA

,

SECflON 6.

Both parties to this Agreement will be acting in an independent capacity and not as

agents, employees, partners, or joint venturers of one another. Neither the city nor its officers

oi employees shall have any control over the conduct of consultant or any of consultant's

agents, employees, or subconsultants, except as otherwise provided herein'

151


Attachment A

sEcTtoN 7. INTEGRATE CONTACT.

This Agreement represents the full and complete understanding of every kind or nature

whatsoever between the parties hereto, and all preliminary negotiations and agreements of

whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall

be held to vary the provisions hereof. Any modifications of this Agreement will be effective only

by written execution signed by both City and Consultant, and approved as to form by the City

Attorney.

sEcTtoN 8.

lf any legal action is necessary to enforce any provision of this Agreement or for

damages by reason of any alleged breach of any provision of this Agreement, the prevailing

party shall be entitled to receive from the losing party all reasonable costs, disbursements and

expenses, and such amount as the court may adjudge to be reasonable attorney's fees.

sEcTloN 9. DEFE NSE. INDEMNIFI CATION AN D HOLD HAR LESS.

consultant shall indemnify, defend and hold harmless city, its city council, boards and

commissions, officers, agents and employees against any or all loss, damages, liability, claims,

suits, costs, expenses, and judgments, whatsoever, including reasonable attorney's fees, arising

from the negligent or willful acts, errors or omissions of Consultant or Consultant's officers,

agents, employees or subconsultants, in the performance of services, activities or work

conducted pursuant to this Agreement.

SECTION 10. PROHIBITION AGAINST TRANSFERS.

consultant shall not assign, hypothecate, or transfer this ASreement or any interest

therein directly or indirectly, by operation of law or otherwise without the prior written consent

of city. Any attempt to do so without the city's consent shall be null and void, and any assignee,

sublessee, hypothecatee or transferee shall acquire no right or interest by reason of such

attempted assignment, sublease, hypothecation or transfer.

The sale, assignment, transfer or other disposition of any of the issued and outstanding

capital stock of Consultant or of any general partner or joint venture or syndicate member of

Consultant, if a partnership or joint venture or syndicate exists, which shall result in changing

the control of Consultant, shall be construed as an assignment ofthis Agreement. Control

means fifty percent (50%) or more of the voting power of the corporation'

152


Attachment A

sEcTroN 11. PERMITS AND LICENSES.

Consultant, at its sole expense, shall obtain and maintain during the term of this

Agreement all required business and professional permits, licenses and certificates.

SECTION 12. WAIVER.

A waiver by either party to this Agreement of any breach of any term, covenant, or

condition contained herein shall not be deemed to be a waiver of any subsequent breach ofthesame or any other term, covenant, or condition contained herein.

SECTION 13. INATI

ln the event consultant fails or refuses to perform any ofthe provisions of this

Agreement, and if the default is not cured within a period of five (5) days after receipt by

Consultant of City's written notice of default specifying the nature of the default and the steps

necessary to cure the default, city may immediately terminate this Atreement by written

notice. City shall have the option, at its sole discretion and without cause, of terminating this

Agreement by giving ten (10) days written notice to consultant. upon termination of this

Agreement, City shall pay to Consultant compensation earned and unpaid up to the effective

date of termination.

SECTION 14. COMPLIANCE WITH LAW.

Consultant shall comply with all laws of the State of California and the United States,

and all ordinances, rules and regulations enacted or issued by City. lf such ordinances, rules or

regulations enacted or issued by the City after the effective date of this Agreement significantly

impact Consultant's performance of its obligations under this Agreement, equitable adjustment

may be made to the time of performance, the compensation, or both, as appropriate'

SECfl ON 15. DISCRIMINATION.

Consultant shall not discriminate in the provision of services hereunder because of race,

color, religion, national origin, ancestry, sex, age, sexual orientation, marital status, AIDS or

disability, and shall comply with the requirements of city, state and federal law.

sEcroN 16. N-ulsANcE

consultant shall not maintain, commit, or permit the maintenance or commission of any

nuisance in connection with the performance of services under this Agreement.

153


Attachment A

SECTION 17. RECORDS.

Consultant shall maintain complete and accurate records with respect to costs,

expenses, receipts and other such information required by the City for any services provided

where compensation is on the basis of hourly rates, subconsultant costs, and/or other direct

costs.

Consultant shall maintain records of service provided in sufficient detail to permit an

evaluation of services. All records shall be maintained in accordance with generally accepted

accounting principles and shall be clearly identified and readily accessible. Representatives of

City or its designees shall be allowed free access to Consultant's books and records, and shall

have the right to examine, audit and make transcripts therefrom as necessary, and to inspect all

work, data, documents, proceedings and activities related to this Agreement. such records,

together with supporting documents, shall be kept separate from other documents and records

and shall be maintained for a period ofthree (3) years after receipt offinal payment.

SECTION 18. REPORTS.

Each and every final report, work product, map, record and other document

reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection

with this Agreement and delivered to the City shall be the exclusive property of City, including

the originals of all notes, memoranda, sketches, letters and documents developed and received

by Consultant.

Consultant shall furnish reports concerning the status of services required under this

Agreement at city,s request. No report, work product, map, record or other document Siven to

olprepared or assembled by Consultant pursuant to this Agreement shall be made available to

any individual or organization by consultant without prior written approval by city' city shall

not ,.rr" or make any modifications to the designs, plans and specifications prepared by

Consultant without the prior authorization of Consultant' The provisions of this Section shall

apply to all materials developed by sub consultants pursuant to this Agreement unless

otherwise authorized in writing by City prior to execution of any agreement with said sub

consultants.

SECTION 19. STANDARD OF CARE.

consultant agrees that all services performed hereunder, including services performed

by any sub consultant, shall be provided in a manner consistent with that level of care and skill

oidinarily exercised by members of Consultant's profession currently practicinB in the same

locality under similar conditions.

154


Attachment A

SECTION 20. ANTS

Consultant shall be responsible for the quality of all sub consultant work performed

pursuant to this Agreement. Consultant may terminate and replace the services of any sub

consultant, subject to the prior written approval by the City which shall not be unreasonably

withheld or delayed. Every subcontract or agreement of any kind entered into between

Consultant and sub consultant (or between any sub consultant and others) shall contain the

following provision:

This agreement is consistent with the specified terms and conditions of the Agreement

entered into between the CITY and CONSULTANT on (hereinafter referred to as the.,Agreement") including, but not limited to: section 2, services to be performed by consultant;

Section 4, Compensation; and Section 22, lnsurance.

SECTION 21. LEGAL AND INSURANCE REQUIREMENTS.

Prior to commencing work, consultant shall procure, maintain and pay for insurance

against claims for injuries to persons or damaSe to property which may arise from or in

connection with the performance ofthe work or services hereunder by Consultant and

Consultant's agents, representatives, employees or sub consultants for the duration ofthis

Agreement. Total limits shall be not less than 52,000,000 and up to 55, 000,000 per

occurrence.

A. The GoNSULTANT will not assign, transfer, convey or otherwise dispose of its contract or

rights, title or interest in or to the same, without prior written consent of the clTY.

B. At the time of execution of the contract, the coNSULTANT will be required to carry the

following insurance:

1) Commercial General Liability/Umbrella lnsurance: The CONSULTANT shall obtain, at its sole

cost prior to exercising any right of performing any obligation, a policy or policies of general

liability insurance, or certificate of such insurance, satisfactory to the city Attorney, which

provides coverage not less than that provided against liability for any and all claims and suits for

damagesorinjuriestopersonsorpropertyresultingfromorarisingoutofoperations.lnsurance shall provide coverage for both bodily injury and property damage. Total limits shall

be not less than one million dollars ($1,000,000) per occurrence for all coverage and two million

dollars (s2,000,000) general aSgregate. said general liability policy and certificate thereof shall

name the city of La verne and its policy shall be primary to any insurance carried by the CITY.

2) Workers' compensation: The coNsuLTANT shall furnish the clTY with an insurance

certificate from its workers' compensation insurance carrier, certifying that it carried such

155


Attachment A

insurance in accordance with the requirements of state law, and the policy shall not be

cancelled nor the coverage reduced during the term of the contract.

3) Business Auto/umbrella Liability lnsurance: Primary coverage shall be written on lso

Business Auto Coverage from CA OO 01 06 92 including symbol 1 (Any Auto). Limits shall be no

less than one million dollars (s1,000,000) per accident. starting and ending dates shall be

concurrent. lf CONSULTANT owns no autos, a nonowned auto endorsement to the General

Liability policy described above is acceptable.

4) Employer's Liability insurance of at least S50q000.

C. Any deductibles or selfinsurance retention must be declared to and approved by the CITY' At

the option ofthe CITY, eitherthe insurer shall reduce or eliminate such deductible or

selfinsurance retention as respects the city, its officers, employees and volunteers; or the

CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations,

claims administration and defense expenses.

D. The general liability policy is to contain, or be endorsed to contain, the following provisions:

1) The CITY, its officers, officials, employees, agents and volunteers are to be covered as insured

as respects liability arising out of activities performed by or on behalf of the CONSULTANT.

2) For any claims related to the services requested, the contractor's insurance coverage shall be

primary insurance as respects the city, its officers, officials, employees, agents and volunteers.

Any insurance or selfinsurance maintained bythe city, its officers, officials, employees, agents

or volunteers shall be excess ofthe CONSULTANT's insurance and shall not contribute with it.

3) Any failure to comply with reporting or other provisions of the policies including breaches of

warranties shall not affect coverage provided to the city, its officers, officials, employees,

agents or volunteers.

4) The CONSULTANT'S insurance shall apply separately to each insured against whom claim is

made or suit is brought, except with respect to the limits of the insurer's liability.

5) Each insurance policy required by this Section shall also contain a provision that no

termination, cancellation or change of coverage of insured or additional insured shall be

effective until thirty (30) days' notice thereof has been given in writingto the CIW'

CONSULTANT shall give the CITY prompt and timely notice of any claim made or suit instituted'

E. lnsurance is to be placed with insurers with a current AM Best's rating of no less than A: Vll,

unless otherwise acceptable to the CITY.

156


Attachment A

F. CONSULTANT shall provide the clTY complete, certified copies of all required insurance

policies, including endorsements, affecting the coverage required by these specifications.

SECTION 22. GOVERNING LAW.

This Agreement shall be construed in accordance with and governed by the laws ofthe

State of California.

City

BOB RUSSI, CIW MANAGER

CITY OF LA VERNE

DATE

Consultant:

Kelley Needham, PrinciPal

WLC Architects, lnc.

DATE

157


Attachment B

1. SCHEMATIC DES]GN PHASE

The first and perhaps most important task duringthe Schematic Design Phase will be to establish and

determine the best approach to the design of the primary systems in the project. The architectural

program shall be developed. Alternative configurations shall be quickly explored in order to evaluate

the best opportunities and present them to the City. Design concepts shall be formulated in order toprovide a sound basis for subsequent planning and design decisions to occur. DesiSn concepts shall be

utilized to evaluate advantages and disadvantages ofthe potential alternatives. Site and programmatic

factors, aesthetic quality, cost, and other key factors related to the project shall be utilized in order to

form the basis of an evaluation. Through a variety of informal meetings with the project committee, a

schematic design concept shall be established.

The Schematic Design Phase will include 2 to 4 different layouts of the following:

A. Master Site Plan

A Master Site Plan shall be prepared in order to describe all major site components and toillustrate the overall site planning concept for the project. All structures, parking areas, and

circulation components shall be identified. Areas of future expansion and/or future phasing

shall also be defined.

B. Preliminary Landscape Plan

A preliminary landscape plan shall be prepared in orderto illustrate proposed planting,

landscaping techniques, and design concepts. Drought resistant, low maintenance and

xeriscape techniques shall be defined. A preliminary plant palette, identifying major tree and

shrub species shall be included.

C. Preliminary Floor Plans

A Preliminary Floor Plan of each level for multiple structures proposed shall be prepared.

D. Exterior ElevationsExterior Elevations shall be prepared to illustrate all major views of the project. Elevations shall

be drawn to depict scale, character, architectural vocabulary, and shall be delineated to

communicated the aesthetic qualities of the project.

158


Attachment B

2. DESIGN DEVELOPMENT PHASE

After completion ofthe Schematic Design Phase, the design ofthe project shall be advanced into moredetailed refinement by initiatingthe Design Development Phase. Our Design Team shall prepare

design development documents consisting of drawings, outline specifications, design calculations,material/equipment submittals, fixture cuts, and a Design Development opinion of estimatedconstruction cost. Architectural, structural, electrical, and mechanical systems shall be further detailedand analyzed. Preliminary drawings shall be prepared for each ofthe systems and option for morethan one alternative.

During the Design Development Phase, requirements for cabinets, casework, hardware, and relatedspecialties shall be determined. A preliminary furniture plan shall be prepared indicating usage andfurniture layout of every work station, office, and support space. Final selection of materials, textures,and colors shall occur. The Design Development Phase is essentiallythe time when preliminary designproposals are refined to a level of detail and developed to a state such that final constructiondocuments can be initiated. The Design Development Phase is the time when all final decisionspertaining to the proposed project are evaluated and finalized.

During the Design Development Phase, the following tasks and deliverables have been identified:

A. Design Development Plans

Design development drawings shall be prepared in order to determine and describe the size

and character of the entire project including architectural, structural, mechanical, and electricaldesign features.

B. OutlineSpecificationsOutline Specifications shall be prepared in order to identify and define the materials and system

components selected for the project. Outline Specifications shall be prepared in summaryoutline form based on CSI format.

C. Basis of Design

A technical manual shall be assembled to organize product literature and date for all materials,

equipment, and fixtures selected for the project.

D. Building Code AnalysisDrawings, diagrams, and calculations shall be prepared based upon all applicable buildint codeshaving jurisdiction overthe project. A Preliminary Occupancy and exiting plan shall beprepared to identify the type of construction, type of occupancy, required firerating/separation, and location/number of exits required.

159


Attachment C

Fees

Your contract with WLC will mark a purposeful investment in your facilities. We are here to make sure

that you consider that investment to be a good one, with significant returns. WLC is extremely flexible

when it comes to the fee structure that best suits each new commission. We want the city to feel thatyou are getting both a quality architectural product and excellent professional services of a fair market

price.

A. BASIC ARCHITECTURAL FEE

Our fee for basic architectural services will be a fixed lump sum and includes the following disciplines:

o Architectural Designo Civil Engineeringo StructuralEngineering

o MechanicalEngineeringr ElectricalEngineeringo LandscapeArchitecture

Our fee includes all on-site improvements, circulation areas, parking areas, and landscaping. For the

purposes of establishing a fee, we have assumed a Teen Center of approximately 7,500 square feet

with a preliminary construction budget of 53,900,000. The fee will adjusted to correspond to any

increases in project scope. A breakdown of our proposed fee is as follows:

Phase of Service TtiSchematic Design

Design DevelopmentReimbursable AllowanceTotal

54t,72s.OOs33,150.00

ss,000.00s79,87s.00

Items required or reguested by the City will be invoiced as a reimbursable without markup on monthly

intervals. Reimbursable generally include the following:

1. Bulk paper copy.

2. Printing / Mylars.

3. Express or overnight mail / Courier service.

160



161


Agenda ReportCITY OF LA VERNECity Manager's Office, Finance Division

DATE:

TO:

FROM:

SUBJECT:

June 4, 2018


Nathan Statham, Acting Finance Director

Appropriations Limit for 2018-19 Fiscal Year

AGENDA SUMMARY

Each year, the City adopts an annual appropriations limit that pertains to theappropriations financed by proceeds from taxes. Appropriations financed by service fees,non-taxes and other revenues are exempt. The City's current and proposed 2018-19budgets reflect proceeds from taxes well under this limit.

It is recommended that the City Council approve Resolution No. 18-31, adopting anappropriation limitation for the 2018-19 fiscal year.

BACKGROUND

The City of La Verne's Appropriations Limit, pursuant to Article XlllB of the CaliforniaConstitution (Proposition 4, Gann lnitiative), for the fiscal year ending June 30, 2019 hasbeen determined to be $ 144,114,774. The limit has been calculated in accordance withthe amendments under Proposition 111. The amendments specify that theappropriations limit may increase annually by a factor comprised of the change in theCity or County population combined with either the change in California per capitapersonal income or the change in the local assessment roll due to local nonresidentialconstruction.

The 2018-19 appropriations limit has been calculated by adjusting the 2017-18appropriations limit by a cumulative growth factor, which is comprised of the Los AngelesCounty population change (0.51 %) and the local non-residential construction change(8.01 %).

The City reserves the right to amend its annual limit upon release of revised data fromState or County Agencies. Documentation has been made available for public inspectionfor the required number of days prior to the establishment of the appropriations limit. lt isrecommended that the City Council adopt the attached resolution.

162



A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OFLOS ANGELES, STATE OF CALIFORNIA, ADOPTING AN APPROPRIATIONSLI]UITATION FOR THE 2018.19 FISCAL YEAR

WHEREAS, Article Xlll-B of the Constitution of the State of California providesthat total annual appropriations subject to limitation of the City shall not exceed theappropriations limit of the City for the prior year adjusted for changes in the cost of living,except as otheMise provided in said Article; and

WHEREAS, the City Council wishes to set an appropriations limitation for the2018-2019 fiscal year on those appropriations subject to limitation under Article Xlll-B; and

WHEREAS, the City Clerk has posted notice of the intention of the City Councilto adopt such limitation on May 21 , 2018.

NOW, THEREFORE, BE lT RESOLVED by the City Council of the City ofLa Verne as follows:

Section 1. That the annual appropriations limitation for the City for the 2018-'19fiscal year for appropriations subject to limitation under Article Xlll-B shall be $144,114,774.This limitation shall apply only to appropriations subject to limitation under Article Xlll-8.

Section 2. That the Mayor shall sign and the Assistant City Clerk shall certify tothe passage and adoption of this Resolution and thereupon the same shall take effect andbe in force.

PASSED, APPROVED AND ADOPTED this 4rx day of June, 2018.


Lupe Gaeta Estrella CMC, Assistant City Clerk

I hereby certify that the foregoing Resolution No. 18-31 was duly and reg.ularly adopted bythe City Council of the City of La Verne at a meeting thereof held on the 4' day of June,2018, by the following vote:


Lupe Gaeta Estrella CMC, Assistant City Clerk

163


2017ll8 Limit

Cumulative Growth Factor

20l8l19 Limit

Local Non-Residential Construction Change

County of Los Angeles Population Change

Cumulative Growth Factor (a) x (b)

Resolution No. l8- 3-l

CITY OF LA VERNE

20181 19 Appropriations Limit

8.01%

$ 132,750,225

1.0856

s 144,114,774

1.0801 (a)

r .00s r (b)

1.0856

X

0.51% =

164



165


o o

CIry OF LAVERNE

DATE:

TO:

FROM:

SUBJECT:

June 4, 2018



Consider Approval of the Draft Partnership Agreement with theLa Verne Chamber of Commerce for 2018-2019

DAS

The La Verne Chamber of Commerce has submitted an updated Partnership Agreement for a '12-

month term; July 1 , 2018 through June 30, 201 9. The Chamber of Commerce is requesting a totalfinancial subsidy of $40,000 over the '12-month term, in four equal quarterly payments of $10,000.This subsidy represents a status quo amount, as compared with the prior agreements. The proposed

Agreement also includes renewal of the lncentive-Subsidy Program for Business Recruitment up to$3,000, and the previously approved line of credit. The "Shop La Verne" street banner program is

also outlined in the agreement with the City providing the labor for installation twice a year for up to40 banners. A Chamber representative will also provide the Council with an update of their events.

all

The City Council Chamber Liaison Committee and staff recommend the City Council approveResoluiion No. 't8-32, approving the La Verne Chamber of Commerce's Partnership Agreement,

which includes programs and funding for a twelve-month term in the amount of $40'000' an

lncentive-subsidy Program for Business Recruitment with a cost not to exceed $3,000 subject toAgreement provisions, and continuance of the previously approved line of credit not to exceed

$10,000, from July 1, 2018 through June 30,2019.

The La Verne Chamber of Commerce has submitted an updated Partnership Agreement for City

assistance over a 12-month period, from July '1, 2018 to June 30, 2019. The previous agreement was

for an 18-month term, after an extensive financial review, with new accounting and reporting

requirements being incorporated into that Agreement. These new requirements, which includequarterly reports to the City on Chamber activities and financial information, have successfully kept

the Citi up to date on the Chamber activities and remain in the new proposed agreement. Alsohelpfulin t'his process has been the Chamber's Leah Skinner, now Executive Director, who was hired

after the approval of the current 18-month agreement.

A total subsidy of $4O,OOO is proposed over the '!2-month term, to be paid in four (4) equal quarterly

payments of $1O,OOO. This subsidy represents a status quo amount, as compared with the prior

agieements. Additionally, up to $3,000 will be provided as an incentive to new businesses to join the

chamber by subsidizing their first year of membership.

The Chamber has also recently expanded the "Shop La Verne" program by installing 20 new street

banners on light poles along Bonita Avenue. This new program has been incorporated into theproposed agreement, with the City covering the labor cost to install up to 40 banners (20 banners,

166


twice during the contract period). Another requested change by the Chamber was a desire to exploretransitioning the State of the City event under the Chamber's control. lt is important to note that thetransition would only occur provided the Rotary was agreeable. Other minor changes are reflected inthe attached draft agreement.

A Chamber representative will present the Council with an overview of their programs and activitiesover the last year.

Council Members Rosales and Carder, comprising the City Council Chamber of Commerce LiaisonCommittee, along with staff, feel that the changes instituted with the previous agreement have beeneffective, support the proposed modifications, and recommend the approval of the proposed 12-month agreement.

Attachments: Resolution No. 18-32Draft Partnership Agreement - Tracked Changes

167



A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOSANGELES, STATE OF CALIFORNIA, AUTHORIZING A PARTNERSHIP AGREEMENT WITHTHE LA VERNE CHAMBER OF COMMERCE (FISCAL YEAR 20I8.2019)

NOW, THEREFORE, BE lT RESOLVED by the City Council of the City of La Verne as

follows:

Section 1. That the Mayor and Assistant City Clerk of the City of La Verne be and

they are hereby authorized to execute a partnership Agreement with the La Verne Chamber of

Commerce, said Agreement being in the form attached hereto and made a part hereof by

reference as though the same were set forth in full herein.

Section 2. The Mayor shall sign and the Assistant City Clerk shall certify to the passage

and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this Ch day ofJune, 2018.



I hereby certify that the foregoing Resolution No. 18-32 was duCity Council of the City of La Verne at a meeting thereof held onthe following vote:


ly and regularly adopted by thethe 4th day of June, 2018, by


168


20782-20128LA VDRNE CHAMBER OF COWUARCE qnd

qTY OF I.A WRNEPARTNERSHIP AGRBEMEIiTT

THIS AGREEMENT, made by and between the CITY OF LA VERNE, a

municipal corporation (hereinafter City) and LA VERNE CHAMBER OF

COMMERCE, a non-profit corporation (hereinafter Chamber) agree as follows:

WHEREAS, the City is desirous of promoting the existing and potential

commercial and industrial businesses and the desirability of disseminating

information to said existing and potential commercial and industrial

businesses; and

WHEREAS, the Government Code authorizes the expenditures of

monies accruing to the General Fund for such activities; and

WHEREAS, the Chamber is organized for and equipped to carry on the

promotion of existing and potential commercial and industrial businesses and

to publicize and assist these businesses to their best advantages,

NOW THEREFORE, in consideration of the premises and covenants and

promises, hereinafter set forth, the parties hereto agree as follows:

1. The term of this Agreement shall be from July 1, 2018Jan++a+y-{=

2Ol7 thru June 30, 20198. In the event of any provision of Agreement not

met, City reserves the right to renegotiate any and all terms including, but not

limited to, amount and duration of subsidy.

2. The Chamber will undertake the following programs inimplementation of the above promotional activities on behalf of the business

community of the City:

WEB S/?E LINK

The Chamber will maintain a web site with links to the City and all other

appropriate organizations. The Chamber's web site has been upgraded to

169


include opportunities for links with members and including the ability for

members to place video ads on their member page. The Chamber will explore

updates to the website to incorporate non-Chamber members while giving

orioritv /more visibilitv to Chamtrer memhers- The Chamber will work with

City to incorporate a web-based map on their website which may substitute

for future Chamber of Commerce hard copy map requirement.

CHAMBER4{EW SHOP LA I/ERNE PROGRAM

The Chamber will manage a Shop Lq. Verne street banner proqram. The Citv

will cover the labor cost of installinq and replacing up to 20 banners at a time.

two times during the period of this contract. The Chamber will be responsible

for ordering and paying for the banners. coordinatins the install date with the

Citv. and orovidins the banners to he installed to the Citv Anv cost.s

associated with replacing damaqed banners or brackets will be the

responsibility of the Chamber. Anlr emerqency replacement of banners

outside of the aqreed upon scheduled install dates will require reimbursement

to the City from the Chamber for the staff time.

The Chamber will continue to highlight Shop La Verne at the 4tt' of July

parade. The Chamber will be in the parade and will be passing out

promotional items with the Chamber logo and "Shop La Verne" on them.

CHAMBER BUSINESS DIRECTORY/ MAPS

The Chamber will produce the- Cltamher of Commerce Buslness Dlrectory

or a printed Citg of La Verne Map in alternating:rears. 10,000 copies will

be distributed by the Chamber as well as the City. The Chamber will allocate

1,000 to the City of La Verne for Public Service Departments. The publication

will be printed a*rd distributed every ether year; next printing 2017 2e18 of

the Maps vr.,ill occur in 2018-2O19.

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CITY UPDATES

The Chamber will provide the City Council with Quarterly Activity/Financial

Updates, approximately two weeks

after the end of each

fiscal quarter beeinnine in C)ctober 20 18 (subseouent reoorts will be fiIed in

Januarv 2019. April 2019. and Julv 2O19). The Citv will submit the asreed

uoon ouarterlv oavment bv the end of the same month nrovided that the

Chamber reoorts are submitted on- and are to the satisfaction of the Citv.

The reports will be on Chamber activities and related financial breakdown of

events that occurred in the prior 3 months. Quarterly Financial updates

must include approved quarterly financials, bank statement reconciliation for

prior completed quarter, and any deficiencies in comparison to adopted

budget.

CITY MEMBERSHIP

The City will receive a free corporate membership and free access/space for all

business/community events sponsored by the Chamber. (In addition, the

Chamber will be billed at a reduced rate for any City services at special events

with no deposit required.)

BUSI]VESS T/CEJVSE T/STS

A list of new business licenses will be provided to the Chamber on a monthly

basis. A complete list of business licenses will be provided 2 times a year, bv

the end of the months of February Ja*uarfand August**ly. The Chamber

will provide these new businesses with a "Welcome Package" containing

information from both City and the Chamber.

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TEACHER OF THE YEAR PROGRAM

The Chamber will continue the La Verne Schools Teacher of the Year Program

for the term 2O187-2OL98 and provide a public venue for the presentation of

the awards. The final selection of the Teacher of the Year shall be made by the

individual school sites through the criteria set forth by each individual school

in the City of La Verne.

COMMUNITY YARD SALE & SPR/]VG CLEAN-UP

The Chamber of Commerce, in conjunction with the City of La Verne and

Bonita Unified School District will facilitate the Communttg Yard Sate in the

spring of 20*7-em.d 20198. These events serye all 3 entities and are open to

the public to be a vendor or to attend. The Chamber will be responsible for

providinq access to restroom facilities for the event.

STATE OF THE CITY

If the Chamber and the Rotarv Club of I-a Verne (hereinafter Rotarv') mutuallv

aqree to it, the Chamber will assume responsibilities of sponsorinq and

coordinating the annual State of the Citv address in La Verne (traditionally

held in January). Other organizations can still be part of the event (Rotary.

Bonita Unified. etc.) as the Chamber deems appropriate. The Ma.'ror (sr Mavor

Pro Tem in his or her absence) will provide a presentation of the

accomplishments of the previous ca.lendar vear a.nd the qoals for the coming

year.

OTHER CHAMBER SPONSORED EVENTS

The Chamber will continue its other sponsored events such as The Taste

of h Verne and the Buslness Autards/ Installatlon Ceremong. When

canducted. T+dee-*aea+ the Chamber will include in its newsletter and the

La Verne Community News, a notification that the La Verne Police

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Department in conjunction with the Bureau of A1cohol & Beverage Control

implemented a program to stop the sale of alcohol to minors. The notification

will include the results of these proqrams'wi

"stings" will be using undereever peliee effieers te step ttre saie ef aleehol te

miners--_ffre notification will be directed to restaurants and other businesses

selling alcohol as a reminder for them to check identification before selling

alcohol. This will be considered a public service announcement to help

businesses remain compliant with State 1aws.

CHAMBER TY STAFF BUSINESS VISITATIONS

At a time convenient to both the City and the Chamber, a representative

from each will conduct visitations to certain businesses within the City of La

Verne. The object of these visitations will be to promote La Verne as a strong

business community as well as an excellent place to do business and to

enhance goodwill between the City, the Chamber and business owners. The

Chamber also agrees to provide assistance in the implementation of the

continuing Economic Development Positioning Strategr; a retail marketing

effort to attract and retain business.

CITY UPDATES TO THE CHAMBER BOARD

the will

to attend two board durine the neriod of this aereement nrovide

the an uodate of Citv efforts and issues as thev relate to the Chamber

of Commerce.

3. CONSIDERATION

That in consideration of the services provided herein, the City shall pay a total

of $640,000 to Chamber in sixfour equal quarterlv pavments of $10.000.

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Payments to Chamber shal1 be contingent upon timely receipt and City

approval of Quarterly Activity/Financial Updates and be made +e+{ess-+han-4

@ end of the months o:[fur 20t8 Jan 2019

April 20 1 9,,,asd_:Ilrly_281-%

4

apply:

A. The Chamber rvill complete, at its own timins within the period ofthis t and to be shared the Citv.

the results of a members surveywhich sher*t+seele-te askg members what they want to see from theChamber

B. By June 30th of each year Chamber will provide City with anapproved copy of its coming year's annual budget outlining revenues,expenditures and projected proceeds from events.

c. odd n yearjhe Chamber willprovide the City with a copy of its approved financial policysummary, outlining procedures associated with check and balances,cash handling, expenditure authorization procedures and boardoversight practice criteria.By August 3oth of each year Chamber will provide City with anapproved copy of its previous year's comparable financial statement,to satisfaction of City. City reserves the right to require a third partyfinancial review, should it be determined necessary.

D

5. INDEMNIFICATION AND HOLD HARMLESS:

(a) Chamber represents that it possesses the necessary qualifications to

perform the services and duties set forth in this Agreement.

(b) Chamber is an independent contractor and shall have no authority to bind

City or to create or incur any obligation on behalf of, or liability against, City,

whether by contract or otherwise, unless such authority is expressly

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conferred under this Agreement or is otherwise expressly conferred in writing

by City. Chamber, its employees, agents and subcontractors are not

employees of City.

(c) Chamber shall indemnify, defend and hold harmless, City, its elected and

appointed officials, officers, agents and employees (collectively "Indemnities")

from and against any and all liabilities, losses, claims, demands, actions,

causes of action, proceedings, suits, damages, judgments, costs and expenses

of litigation, including reasonable attorneys'fees, which Indemnities may

suffer or incur or which Indemnities may become subject to by reason of or

arising out of any injury to or death of any person(s), damage to proper$, or

loss of use of property, allegedly caused by the negligent or willful acts or

omissions of Chamber, its agents, officers, directors or employees, acting

within the scope of their employment or affiliation with Chamber while

performing the services set forth in this Agreement.

(d) In the event that any action or proceeding is brought against Indemnities

by reason of any of the matters against which Chamber has agreed to

indemnify Indemnities, Chamber, upon notice from City, shall agree to defend

Indemnities at Chamber's expense by competent legal counsel. City agrees to

notify Chamber within five (5) days of its receipt of service of legal process by

a third party in a lawsuit naming City as a defendant and claiming injury to

or death of any person(s), damage to property or loss of use of property,

allegedly caused by the negligent or willful acts or omissions of Chamber, its

agents, officers, directors or employees, acting within the scope of their

employment or affiliation with Chamber while performing the services set

forth in this Agreement.

(e) Chamber's indemnification under this Agreement does not extend to

liabilities, losses, claims, demands, actions, causes of action, proceedings,

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suits, damages, judgments, costs and expenses of litigation, including

attorney's fees, which Indemnities may suffer or incur or which Indemnities

may become subject to by reason of or arising out of any injury to or death of

any person(s), damage to propert5r, or loss of use of property caused by the

active or passive negligence or willful acts or omissions of City, its elected and

appointed officials, officers, agents, employees, volunteers or representatives.

(f) The insurance required to be maintained by Chamber under Paragraph 5

Shall ensure Chamber's obligations under Paragraph 8, but the limits of

such insurance shall not limit the liability of Chamber hereunder. The

provisions of Paragraph 4 shall sunrive the expiration or earlier termination of

this Agreement.

6. INSURANCE:

(a) Chamber shall, at its expense, procure and maintain for the duration of

the Agreement, insurance against claims for injuries to persons or damages to

property which may arise from or in connection with the performance of the

services set forth in this Agreement by Chamber or its agents,

representatives or employees acting within the scope of their agency,

employment or representation. Insurance is to be placed with insurers with a

current A.M.

Best's rating no less than A:VII.

(b) Minimum Scope and Limits of Insurance:

(i) Minimum Scope of Insurance:

Coverage shall be at least as broad as the latest version of:

* General Liabilitg:

Insurance Services Office Commercial General Liability Coverage

(form CG 0001).* Automobile Liabilitg:

Insurance Services Office Business Auto Coverage (form CA O01,

code 1 (any auto)).

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* Workers' Compensation and Emplogers' Liabilitg:

Workers'Compensation insurance as required by the State of

California and Employers' Liability Insurance.

(ii) Minimum Limits of Insurance:

Limits no less than:* General Liabilitg:

$1,000,000 per occurrence for bodily injury, personal injury and property

damage. If Commercial General Liability Insurance or other form with a

general aggregate limit is used, either the general aggregate limit shall apply

separately to the activities associated with this Agreement or the general

aggregate limit shall be twice the required occurrence limit.

* Automobile Liabilitg:

$1,O0O,OOO per accident for bodily injury and property damage.

* Workers' Compensation and Emplogers' Liabilitg:

Workers' Compensation limits as required by the Labor Code of the State of

California. Employers' Liability limits of $ 1,000,000 per accident for bodily

injury or disease. $1,000,000 per claim.

(c) Other Provisions:

(0 All Policies:

* Each insurance policy required by Paragraph 5 shall be endorsed and state

that the coverage shall not be suspended, voided, cancelled by the insurer or

either Party to this Agreement, reduced in coverage or in limits, except after

thirty (30) days prior written notice by certified mail, return receipt requested,

has been given to City.* Any failure to comply with the reporting or other provisions of the policies,

including breaches of warranties, shall not affect coverage provided to City, its

officers, officials, employees or volunteers. * Any deductibles or self-insured

retentions must be declared to and approved by City.

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(ii) General Liability and Automobile Liability Insurance: * City, its directors,

officials, officers, employees, agents and volunteers shall be covered as

additional insured's for liability arising out of the services provided by

Chamber as set forth in this Agreement; premises owned, occupied or used by

Chamber; or automobiles owned, leased, hired or borrowed by Chamber. The

coverage shall contain no special limitations on the scope of protection

afforded to City, its officers, officials or employees.

* Chamber insurance shall be primary insurance with respect to City, its

officers, employees and volunteers. Any insurance or self-insurance

maintained by City, its officers, employees or volunteers shall apply in excess

of, and not contribute with, Chamber's insurance.* Chamber's insurance shall apply separately to each insured against whom a

claim is made or suit is brought, except with respect to the limits of insurer's

liability.

(iii) Workers' Compensation Insurance:

Unless the City Manager otherwise agrees in writing, the insurer shall agree to

waive all rights of subrogation against City, its officers, officials, employees

and agents for losses arising from the services performed by Chamber as set

forth in this Agreement.

(iv) Certificates of Insurance:

Chamber agrees to deposit with City, at or before the effective date of this

Agreement, certificates of insurance sufficient to satisfy City that the

insurance provisions of Paragraph 5 of this Agreement have been complied

with. The City attorney may require that Chamber furnish City with copies of

original endorsements effecting coverage as required by Paragraph 5 of this

Agreement. The certificates or endorsements must be signed by a person

authorized by that insurer to bind coverage on its behalf. Cit5r reserves the

right to inspect complete, certified copies of all required insurance policies at

any time.

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7. LOAN COMMITMENT

The City's loan commitment in the short-term loan agreement between

Chamber and City (Agreement No. 12-03) attached hereto, marked Exhibit "A"

and incorporated herein by this reference, is extended through June 30.

2}lg8., except that total available loan amount available shall not exceed

$tO,0OO (a reduction from the original $15,000 available).

8+. CITY INCENTIVE qUBSIDY FOR NEW BUSINESS RECRUITMENT-

Growth of the Chamber of Commerce is beneficial to the City, especially

when it results in actual new business, which in-turn can generate new

sales tax, employment, economic stability andf or other revenues such as

property tax, CFD, etc. Program is hereby continued within this Agreement

which provides a subsidy to such new businesses. Following are the

requirements of this new business development subsidy program:

a) The City to reimburse 50% of the cost of the Chamber membership for

any eligible new business (within their first vear of business) that joins

the ChamUer (tfris atso aPPlies

b) Subsidy is available up until 90 days after the first day of joining'

c) Subsidy will be paid to the Chamber of Commerce, upon demonstration

that business meets criteria and has paid the initial 50%o cost of

membershiP.

d) Subsidy fund for this Agreement will be $3,O0O; any subsequent

increases to the initial fund will be at the discretion of the City Manager

and subject to finding that all other provisions of this Agreement have

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been met.

179


e) Subsidy is not available for home-based businesses.

0 Subsidy is not available for renewals of existing or past memberships

{except if it is for a. new owner of an exi.sting business).

g) Subsidy is not available for businesses having an address outside of

La Verne City limits.

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IN WITNESS WHEREOF, the Parties hereto have accepted, made and executed

this Agreement upon the terms, conditions and provisions on the date written

below.

Dated:

LA VERNE CHAMBER OF COMMERCE

ByArun Tolia{sis€et*+aChair of theBoard of Directors

ByWayne HurleyAn**SeliaIncoming Chair of the Board of Directors

CITY OF LA VERNE

ByDon KendrickMayor

ByLupe EstrellaAssistant City Clerk

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181


,EXHIBIT A'

AGREEMENTNO. 12{3ADDENDT'M TO 2O1I.2OI?I-AVERNE CHAMBER OF COMMERCE

AND CITY OF T.A VERNE PARTNERSHIP AGREEMENT

WHEREAS, tttc I"a Vcmc Chamber of Coormcrcc ("Cbarrrber'), a Califomia mutual

benefit corpor.dion and Gity of t s Vcrxo ("City') rire prties to ao agrceifiexrt dated Iuncz1,z1lt lthe'Agree,mcat") obEgating Chamber to perform a nrcrt progaur and the Cityto providc furrds m prtially finanoe thc wo*program;

WHEREAf;, the Chamber and City anticipme that ttrc agrccmcnt will hc rcncrryod forfiscal year 2012-201? wiilr a defined wort program to bc ssrid out by the Charrber inthat year;

WHEREAS, th€ Chamber's work program p,rovidcs ar important public benefit to the

City and its cirizmsl

WHEREAS, due to amodification ofthc ddcs upouwhich the Chambcr's 6rcs arp

coflccrcd the chamber is arperienoing a tauporary shottage of firlds;

IyIIEREAS, the Clrarnber's shortage of frmds will rEildEr it incapable of perfotming its

;;k progr#, to the satisfaction of tn* City in the cuEcnt md nod fiscal year;

WHEREAS, tha city u prcpared to providc the chamber with gap finarcing upon thc

tcrfirs set forth hcrcin.

NOW, TI{EREFORE, Clrrnber and City agrGe ss follows:

l.CityagrecstolcndChambcraafinolltl,nottoxceed$15p00'drawnin.amorm$ noito

"*.ttd $5,000.00 pcr monrh with thb inftial draw to be raade

no earlier than APril' 201 2.

2. chanrbsr sball provide clty with fiftecn days prior *ritten roquest spGcirying

the amountto bo draum on the loan'

3. city shslt bc undef obligation tomake loan disbuseriuents if chamber is in

defrult of its obtigationimAtr tt" Agrccmcut,dris Addcn&:m or the

her,einafter dcscribed Note orocuted to secure the loan'

4. City's loan commitmcnt shall exPile on Jrrno 30' 2013'

5. Ctra6bc agfces to rcpay the loan with intcrest at one pcncent (l'0tp/o) per

atnutrL Palmerrts wiit con:nence May l,2f'l2,1a{ :F payableon

sarnc day oieaclr following month rurtil tit loutt is frrtly rcfaid' The ruonthly

insaffmart payrn;.hrtl 6c i" tf,"- anount of $100.00-if tlrc thcn pry:ip"l

balance of tirci""n does not cxceed $5,000.00, SI ?5.O0 per month if the th€n

182


6.

ffiirciml balancc errclcds i5,000.00 htr &cg trot dcecd i10,000'00' md

izJO.6O ifttr O.. principal balaocc offtc tom otcccds 310'000'00'

Prior to rlniwing upon ihc loro, Chambcr stall qccdc a notc (tbc 'hlotf) i!tni f"- atb*fo irrao as fxtriUt e ara incorporacd hcrein by refa:ncc'

7. Ttc CitY

8.

a.

c.

Cbmrbct, and so lolg as thrrc is rn oucunaine pdmiesl balancc duc on the

lod, Chambcr sball c@fcr wit[ Cig 8t a tiEe d timcs to bc dcernincit bY

City to rwicw Ctarabet'g fiurPial status.

Occurmncc of any of &6 hlowiDg shall constitutc a dc&ult ('Dcmuh") undcr

this Agccmcnt

hat the dght l,o irspcct at rcasonablc timcq tho books sod rtcords of

of dtc Bosrat

furc.Ia€d 6 8nY sllccqtsor AgtEc@EEt;

In Slitsc6s Whcreof tho parties have orccuied this AdddduD to lhe AgIEcBcm

Dargd:

LA VERNE CIIAMBES' OP COMMERCE

Brian MeNsaeY,

CITY IrC, VERNE

By:

183


EXHIB]T'trTOADDENDUM

Amdunt $15,000'00 DaE .2012

ctTY oF tlVeme Chamber

FORVALUE RECEIVED.t'l! (-iL!

Ls Veme, CA 91750' theltd

CENTS ($1 5d10.00), orpu6uant to theoalculated on an basls using t 3t1ffi66 day !,ear,

Stading 2Ot2 and oodnuing balancs o, thF Note and anY

acc{ued hlerest he\re b€ett in tuI, on tlE first daY of €aoh month Bonomrshall

pay an amount follouvs: The monthlY installment ehall be ln the

amount of$ 100.00, oI more, lf Ure then PrinclPal bahnce of the loan exceeds 3100.00

but doe8 not o<ceerI $5,000.00, 0175.00, or morB, f fte th€n PdnciPal balance exoeedr

$5,000.00 h,t doee not e:rceed s10,000.00, ard*50.00, or mol€, if th€ then pdncipal

balanoe of tho loan exceeds $10,0m.00. All paymanE shal be first to lntere8t

20'12

lAVERNE OF

on May 1,

184


Agenda ReportCITYOFLAVERNE

C qmmity Dev€b,Pn,r, nt De Pa,lnent

OATE: APtalz,Zolz

ATOATF.

cnl oolrllclLcrOF:

te,a0 ta.

Honorable eyor rnd CltY Councll

FROilI: Bob Ruecl' GltY llianagerHal G. Frodetlc!€sn, CommunitY

Conslde, Apptov.l of Addendum to

Flrcat Year 20'l{-2012 Fundlng AgreementLE

AGENDA SUIIITJIARY

The City Council b asked lo consider an addondum to tho La Veme Chambsr of

commerce's funding agreement with the CitY that vuould provlde gap financing

through an acoesslble line of cr€dil. The Ghamber of Commerce has

consideratlon of some level of additional tundhS ln od€r to address a temPorary

of tunds. Follorrving a lolnt of Chainbel finances by City and

Chamber 3taff, ihe City Councll Chamber Llaison Commlttee has considercd and

neoommended such 6 line of credit.

not to exceed $15,000.

The La V€rne chamber of Commorce has roquested the Citfs assistance in prwidirg

some level of gaP financing in order to a8slst the Chamber in completing its

wor.k prcgram under the 201 1-2012 adoPlard work witrl flre CitY, A

of the dates uPon whlcfi tho Chambe/s mernber dues arc colloded has deaterd a

tomporary shortagE of fund3.

185


La Vcmc Cht[ib.r o, Confi6E6lor Frlcrl Yc* 2011-2O12Addefl&rm b Frrdho

Page 2

City daff have wofied with the Chamber ard examlnd their financlal reoods and

determined that, while the Chambe/s aIe in llne with re\renues on an annual

basls, thoy do cash fror iseuos at various tim€s throughout the year. This

has been magnifi€d bY a re!ilo*lng of theh duee scheduh in the Past )rcar.

ln o,rd."_ef to alleviate thesa gap8, lt i3 propos,ed that the be granbd a $15,000

line of cradit, to be dltwn in amounts not to $5,000 per monlh.

ln addition, the Agreement rcquir€s repaymet with lntelest and allo\r,s the City to

requesl a perlodlc twiar of the Chambe/s fi nancial rcoords and prohlbhs access to

further line of credit if payments do not rBmain curont'

The City Council Qhamber of Commerce Liaison Commitbe (Gouncil members

Rodriguez and Carder) has consldercd thls propoaed stop gap measurs and has

re@mmended its appoval.

Respec{f ully submlfi ed,

Hal G.Cornmunity Developmont DitBdol

186



187


Agenda ReportCITY OF LA VERNECo m m u nity Development D epartm ent

DATE:

TO:

FROM:

SUBJECT:

June 4, 2018



Draft "Plan to Prevent and Combat Homelessness"

AGENDA SUMMARY

Staff, with the assistance of LeSar Development Consultants (LDC), has prepared a draft "Plan

to Prevent and Combat Homelessness' (Homeless Plan) for the City. The Homeless Plan,which has a significant focus upon homelessness prevention, outlines three (3) strategic goals,

along with action items in support of each goal. These goals and actions reflect the priorities

and needs of the community, while also aligning with the Homeless lnitiative strategies adoptedby the County of Los Angeles Board of Supervisors and funded by Measure H.

RECOMMENDA

Staff recommends City Council review the draft Homeless Plan (Attachment A), and provide

staff with direction for any requested revisions prior to adoption of the Plan and submittal of thePlan to the County of Los Angeles.

BACKGROUND

ln March 2017, Los Angeles County voters approved Measure H, ay4 cgnl sales tax which willgenerate an estimated $355 million annually for ten (10) years. The funds will be utilized forinitiatives dedicated to preventing and combating homelessness within the region. On June 13,

2017,lhe County of Los Angeles Board of Supervisors approved Measure H funding allocations in

support of the County's Homeless lnitiative strategies.

Recognizing the important role that cities have in supporting the Homeless lnitiative, the Countyof LoJ Angeles Board of Supervisors also allocated $2 million in one{ime funding for individual

cities to develop a plan to address homelessness in their respective communities. The Home for

Good Funders Collaborative is administering these City Planning Grants in partnership with theLos Angeles County Homeless lnitiative.

ln September 2017 staff submitted an application for a City Planning Grant, and on February 20,

2018, City Council approved execution of a contract with the County of Los Angeles to acceptgrant funds in the amount of $30,000 to create a city specific Homeless Plan. The City also

6ntered into an agreement with the San Gabriel Valley Council of Governments (SGVCOG) toadminister the planning grant, as well as procure a consultant to work with cities in the region.

on January 18, 201 8 the SGVCOG governing board, with input from member cities, -selec.ted

LeSar DevLlopment Consultants to assist participating cities with the development of their city

188


CC Agenda ReportHomeless PlanJune 4, 2018Page 2

specific homeless plans. ln late January 2018 SGVCOG and LDC facilitated a regional kick-offmeeting for cities to review the plan process and discuss next steps.

From March to April, LDC facilitated a series of community meetings in the City with variousstakeholders, community members, homeless service providers, residents, businesses, lawenforcement and City stafi to discuss the issues, challenges and concerns with homelessnessin the City, as well as potential strategies to address the situation. The information gathered atthe various meetings formulated the goals and action items included in the Plan. Theseidentified goals and actions best reflect the community's priorities and needs which align withthe strategies adopted by the County of Los Angeles Board of Supervisors, and which arefunded by Measure H.

ANALYSIS

Homeless Plan Summarv

The Homeless Plan provides background on efforts to date to address homelessness within theCity, and establishes three (3) strategic goals, with supporting action items for each goal, toprevent and combat homelessness within the community over the next three (3) years. Thegoals and actions in the plan are as follows:

. Goal 1: lmprove Coordination Among Key Stakeholders and Engage the Community

. Action 1a: Subregional Taskforce on Homelessness

. Action 1b: Community Engagement Strategy

. Action 1c: Education on Homeless lnitiative Strategies

. Action 1d: CES Access at Local Service Providers

. Action 'le: HOST Program Participation

Goal 2: Expand Supportive Housing and Preserve Affordable Housing

. Action 2a: Senior & Youth Shared Housing Program

. Action 2b: Preserve Affordable Housing Covenants

a

a Goal 3: lncrease lncome for People Experiencing Homelessness

Action 3a: Expand Work Opportunities for the Homeless

There are a combined total of eight (8) supporting actions amongst the three (3) skategic goals.

Each supporting action outlines a specific task or activity the City will undertake or participate in,

in an effort to achieve one of the three (3) identified strategic goals. With every supporting actionthe Plan identifies the applicable policy changes; a measurement of action progress;

department level ownership of the action; leveraged City resources; and a timeline forimplementation.

189


CC Agenda ReportHomeless PlanJune 4, 2018Page 3

A significant focus of the Plan is homelessness prevention, and many of the identifiedsupporting actions strive to enhance prevention efforts through the strengthening of programs,services and activities which already exist within the community. Staff prioritized developing aHomeless Plan with a focus upon further cultivation of existing resources, and the resulting Plangoals and action items align with this priority, as well as the County Homeless lnitiativeStrategies, many of which have been identified for Measure H funding.

Plan Completion

To satisfy the requirements of the City Planning Grant and the executed agreement with the Countyof Los Angeles, the final Homeless Plan is due to the County by June 30, 20'18. Prior to the June30th deadline, staff will submit the final Plan to the City Council for approval and adoption. Uponsubmittal to the County, the scope of work for the City Planning Grant will be completed.

Plan lmplementation

The Plan is the City's vision for moving forward to combat and prevent homelessness, and addressthe needs of its homeless residents; however, implementation of the identified goals and supportingactions is dependent on the availability of resources, opportunities and funding. lt is anticipated thatMeasure H funding will become available to cities that have submitted a plan and want to apply forplan implementation funds. Ultimately, implementation of the Homeless Plan and the identifiedgoals and actions will be at the City's discretion, and will be based upon the City's ability to accessthe necessary resources, opportunities and funding required for implementation.

Oversight of the Plan will be managed by the Community Development Department, who willprovide periodic progress reports to the City Manager. Community Development Department staffmay also make modifications and additions to the Plan, with City Council approval. At minimum, theCommunity Development Director will provide an annual review of Plan progress to City Council.

The proposed Homeless Plan is consistent with the City's adopted plans, and is exempt fromthe California Environmental Quality Act per Section 15061(bX3) and the La VerneEnvironmental Guidelines. No further environmental review is required.


-l\tinr,r" {Y\,\ilWMaia McCurleyAssistant Planner

Attachments: A. Draft 'Plan to Prevent and Combat Homelessness"

190


City of La VerneJune 2018

LESAR L*-ltrSGVCOG

DEVELOPMENTCONSULTANTS

ATTACHMENT A

-_ -a

*':'- -- t-ct*

r)

Plan to Prevent andCombat Homelessness

.{i,-..(t

Gg4*Ess,,.*

191


About the City of La Verne Plan to Prevent and CombatHomelessnessln the summer of 2015 the Los Angeles County Board of Supervisors launched its Homelesslnitiative with the initial goal of identifying strategies for addressing homelessness across theCounty. ln early 2016, the Board of Supervisors approved the 47 strategies that comprise theHomeless lnitiative's Action Plan (see Appendix H).

Sixty-nine percent of Los Angeles County voters then approved Measure H in March 20,l7,

which will raise an estimated $355 million annually through a quarter percent sales tax tosupport the Homeless lnitiative strategies.

On February 20,2018 the La Verne City Council approved acceptance of grant funds from theCounty of Los Angeles for a City Planning Grant to develop a City Plan to Prevent and Combat

Homelessness ("Homeless Plan"). ln February 2018, through a partnership with the San Gabriel

Valley council of Governments (SGVCOG) the City approved an agreement with LesarDevelopment Consultants (LDC) to assist with the creation of the Homeless Plan.

ln March 2018, staff introduced the plan's purpose and process elements, schedule of

meetings, and outreach strategies to gather public input from stakeholders, community

members, and City staff throughout the development of the plan.

ln March 2018, LDC along with the Community Development Department hosted a series of

community meetings with various stakeholders, community members, homeless services

providers, residents, and City staff to discuss the issues, challenges, concerns, and current

conditions contributing to homelessness in La Verne. The meetings also focused on ways to

improve the quality of life for residents, neighborhoods, and the business community, and to

solicit feedback and develop strategies to solve the problem. LDC facilitated the meetings and

collected pertinent information for the development of the Homeless Plan. The information

gathered at the various meetings formulated the goals and strategies included in the plan, these

goals and strategies reflect the priorities and needs of the community, while also aligning with

the Homeless lnitiative strategies adopted by the County of Los Angeles Board of Supervisors

and funded by Measure H.

17 other cities within the San Gabriel Valley received grant funds, and are currently engaged in

drafting homeless plans, as well as preliminary efforts to form subregional partnerships to

advance Homeless lnitiative priorities.

ilPage

192


ContentsAbout the City of La Verne Plan to Prevent and Combat Homelessness..........

Background and Purpose of Homeless Plan

Current Efforts to Address Homelessness ...........

Homeless Plan Process.............

Goals and Supporting Actions...............

Goal 1: lmprove Coordination Among Key Stakeholders and Engage the Community

Goal 2: Expand Supportive Housing and Preserve Affordable Housing

Goal 3: lncrease lncome for People Experiencing Homelessness........

Appendix A: Stakeholder lnput Sessions: Summary of ldentified Challenges

Appendix B: Stakeholder lnput Sessions: Summary of ldentified Strategies

Appendix C. List of Organizations and Departments that Provided lnput.........

Appendix D: City of La Verne Online Homelessness Survey Results.....

Appendix E: Glossary

Appendix F: Regional Demographic Statistics...............

lnitiative Action Plan.

Appendix G: Table with Alignment of City Actions and County Homeless lnitiative Strategies..22

Appendix H: Approved County Strategies to Combat Homelessness...........' ...........23

Appendix l: Descriptions of Homeless lnitiative Strategies the City is Pursuing from Homeless

...i

..1

..3

..4

..4

..5

..9

10

11

12

14

15

19

21

24

ii lPage

193


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Background and Purpose of Homeless PlanHomelessness in Los Angeles Countyhas risen dramatically in the past severalyears, including in the County ServicePlanning Area (SPA) 3, which includesthe City of La Verne. From 20161o 2017this area saw an increase of 36% in itstotal homeless population, according tothe Los Angeles Homeless ServicesAuthority (LAHSA) Point in Time Count(Prrc).1

This increase should be viewed as a

symptom of the larger housing crisisaffecting many large cities in the US, andalmost all of the West Coast.2 Theexaggerated lack of housing in LosAngeles County, in particular, has driventhe recent unprecedented number ofindividuals experiencing homelessness.'

This, in turn, spurred the development of the County Homeless lnitiative and passag e in 2017 ofMeasure H. The County, Council of Governments, and cities throughout the County have all

made significant efforts to coordinate and drive change that will result in more housing and

satisfy other best-practice solutions to homelessness.

Homelessness in the City of La Verne should be looked at in terms of the relatively small adult

population (11 people), and the much larger youth population, comprising both Transition Age

Youth (TAY) between 18 and 24 years of age, and minors.

La Verne had a population of 26 TAY in 2017, staying in transitional housing operated by David

& Margaret Youth and Family Services.a ln addition, 47 youth were experiencing homelessness

within the Bonita Unified School District that same year.u This latter group includes youth

enrolled in public school who meet the McKinney-Vento definition of homeless-essentially that

they must lack a "fixed, regular, and adequate" nighttime residence, but not necessarily be living

outside or in a shelter (See Appendix E: Glossary).

City-level data from the regional Coordinated Entry System (CES) provides an enhanced view

of individuals who are literally homeless, according to the HUD definition (See Appendix E),

1 Los Angeles Homeless Services Authority. 2017 Homeless Count-Count by City/Community. Available:

la2 Garfield, Leanna . "A map of America's homeless problem reveals the best and worst states for affordable

housing." Business lnsider. March 22, 2OL8.t Hiltzik, Michael. "California's housing crisis reaches from the homeless to the middle class - but it's still almost

impossible to fix." Los Angeles Times. March 30, 2018.a

Los Angeles Homeless Services Authority' Housing lnventory Count. 2017s

Los Angeles County Office of Education. Aggregated LA County Homeless Student Count 2016-2017 Dataset.

'1 lPage

194


using responses to the Vulnerability lndex Service Prioritization Decision Assistance Tool (Vl-SPDAT) survey and other indicators of a person's overall health and wellbeing.

Recommended Housing lntervenlion

i6) 3% Scorcd high ocuity & needingsupporlive housing

Source: SPA 3 CES AssessmentDoto, Ju/2Al6'Nov 2017

Based on this data, whichwas collected from July2016 through November2017, 86% of assessedindividuals who said theyresided in La Verne were18-24 years old, while theremainder were over the ageof 40. Of this largests u bpopu lation, 24o/o reportedbeing homeless becausethey had run away fromhome, 29o/o left due toviolence in the home, and34% left because of anabusive relationship. ln

addition, 47o/o rePortedhaving spent time in anemergency room within sixmonths of completing theassessment.

A useful aspect of the VI-SPDAT survey is the determination of an acuity score, which can help

identify an appropriate housing intervention for: someone experiencing homelessness. ln LA

County it is suggested that people experiencing homelessness who fall into the low-acuity

scoring range of the assessment (0-3) should be able to find housing on their own, or self-

resolve; those in the mid-acuity scoring range (4-11) are best served by Rapid Re-Housing

programs; and high-acuity individuals (12+) generally need supportive housing.6

77o/o of assessed individuals who said they live in La Verne are in the mid-acuity range,

indicating a substantial need for time-limited housing assistance, such as Rapid Re-Housing. ln

addition, 3o/o of individuals were high-acuity (12+) and 20o/owe*ra low-acuity (0-3).

5 Los Angeles Homeless Services Authority. Draft CES Prioritization Policies. Available

https://www.lahsa.org/documents?id=1896-draft-ces-prioritization-policies.

2lP age

195


Current Efforts to Address Homelessnessln response to the issues described above, as well as the resulting strain on local resources, theCity's leadership has committed to creating a Homeless Plan that will guide the City over thecourse of three years with reducing instances of homelessness. ln addition, the Homeless Planwill help the City to be proactive in identifying ways to implement LA County Homeless lnitiativestrategies. The City recognizes the need to contribute to these strategies.

Considerable work by City leadership and community partners has already gone into this effort.Recent achievements include the City's becoming compliant with State Bill 2, concerning localplanning efforts and homelessness, and the development of affordable housing for TransitionAge Youth, in collaboration with the David & Margaret Youth and Family Services organization.

The majority of this work is performed at the city level by the Community DevelopmentDepartment, the Police Department, and the Community Services Department. Representativesfrom these Departments conduct outreach, issue referrals, and partner with service providers

and other stakeholders in the City to create resources for low-income households and people

experiencing homelessness.

Another significant partner for La Verne is Tri-City Mental Health Center (TCMHC), a public

agency with a Legal Entity Agreement with LA County Department of Mental Health to provide

outpatient mental health services to the cities of La Verne, Pomona, and Claremont. ln this

capacity TCMHC fills a significant role in La Verne, acting as primary responder for calls forservice related to mental health treatment or homelessness, as well as operating a homeless

outreach team and case management services. The agency also provides supportive services

for local supportive housing and conducts other critical homeless-oriented programs, including

roommate training and a landlord engagement program.

Tri-City is currently engaged in writing a strategic plan for addressing homelessness in the Tri-

City area and has collaborated with City of La Verne staff in coordinating those efforts with the

drafting of this plan.

The City and its partners are currently engaged in the following additional activities, as well as

those listed in Table 3 below:

. The University of La Verne operates a student-sponsored food pantry for ULV students

. Sowing Seeds for Life operates a food pantry for LA County residents, who must self-

certify income levels upon registering, as well as additional services. The City of La Verne 2014-2021 Housing Element identified at least 252 affordable units

within the city, and additionally, the city has covenants for several other housing

properties that have units set aside for very-low-, low-, and moderate-income

households. A new multi-family property currently under construction is anticipated to

have 6 affordable units, and a multi-family property completed in 2014 includes 26

affordable units.. The Community Services Director coordinates City staff and community volunteer

participation in LAHSA'S annual Point in Time Count. David & Margaret Youth and Family Services operates a CES access point for TAY. The City is participating in subregional partnership meetings with the Cities of San

Dimas, Glendora, Claremont, and Pomona.

3lPage

196


Table 3: Housing lnventory GountT

Source: Los Angeles Homeless Services Authority. Housing lnventory Count. 2017

Homeless Plan ProcessThe Homeless Plan was created through a collaborative processincluded the input of multiple stakeholders from different sectors.activities of the plan process included a review of intervipersons experiencing homelessness in the City, and two intargeted to different stakeholders, including the City Codepartments, homeless services provider partners,and the faith-based community. As a part of eachsession, groups were asked to provide feedback onhomelessness within the City as well aspossible strategies, many of which make

bl

es ofLrding

roved ls andactions for the City within the plan. For lenges as wellas strategies from each input session ces and B.

The City also conducted an onli ect input from the LaVerne community. The survey 28 through April 15 and collected over 300

responses. A breakdown of u found in Appendix D

Goals and Su onsThe following incl ls along with supporting actions. Each action includes

applicable pol ent of progress, ownership of the goal/action, leveraged

City resou The Community Development Department is responsible foroverseein ions described in this plan and reporting on progress to the Citytvl ifying or adding new goals and actions over time, with City Council

app nt the plan will be reviewed on an annua I basis and the CommunityDirector will report plan progress to the City Council

It sho that these goals and actions are aspirational and depend to a large degree

on funding additional staff time, cooperation with neighboring cities and regional partners,

and the overall success of the County's effort to implement effective homeless-dedicatedprograms through its Homeless lnitiative and Measure H funding.

r

: David & Margaret Home, ,

lnc.36

Permanent SupportiveHousi

David & Margaret Home,lnc.

Transitional Housing THP Foster Care 34

"ln 30 years in thisindustry l've neverseen providers,homelessnessadvocates, andCity officials sitdown and talkabout the numbersassociated withhomelessness in

this way." -March 6/npuf Sessionattendee

Housing Project Type Organization Name Project Name Total

oalsand

'This annual inventory includes all homeless-dedicated housing reported to LAHSA in 2017

4lPage

Cedar Springs :

Apartments ;

197


Homeless lnitiative Strategy Link(s): Al, A5, 83, C4lC5, E5, E6, E7

Goal 1: lmprove Coordination Among KeyStakeholders and Engage the Community

Action 1a

Consider forming a subregional taskforce on homelessness to understandits cause in La Verne and subregionally, and to assist with imPlan.

The City could coordinate a quarterly meeting in whichand ideas for local and subregional effortsParticipants might include faith-based organizations,members of the business community, andMargaret Youth and Family Services, HaynesPaigeObjective should include understandingsurrounding area, and strategies for

Measurement: Summary report of

and

ation

law enforcement,TCMHC, David &

and Camp Afflerbaugh-

elessness in La Verne andorder to prevent homelessness

a

a

a

Ownership: Community

Leveraged CityResources:

Staff time

AssociatedPolicy Changes:

changes

Timeline:

Develop a strategy for engaging City residents and informing them about the Homeless Plan

and homelessness in general, in particular with regard to perceived links between

homelessness and crime.

o Participate in the United Way's "Everyone ln" campaign. Consider producing a referral guide and distributing via handout or the City website

. Work with Bonita Unified School District and the University of La Verne to better

understand homeless and at-risk youth, and TAY population

Action lb

5lPage

No

i 6 months, ongoing

198


a Make La Verne residents aware of the TCMHC plan on homelessness and how itcomplements La Verne's Homeless Plan

Measurement: a

a

a

Completed plan for participating in "Everyone ln" campaignCompletion of referral guideCommun outreach event on TCMHC and C Homeless Plan

Ownership: Community Development Department


Staff time, cost for producing referral guide, facility for communityoutreach event


Timeline:

Potential adoption of "Everyone ln" messaging

i ,e;i

Engage City staff and community partners with regardcan be used to impact homelessness

H el lnitiative Strategies that

a

a

a

Ensure Community Services Depa nt Pol rce Department staff, as well as

local homeless services LA County web-based referralsystem to enable making outreachEnsure Community Services and Police Department staff, as well as

local homeless services n nd the process for accessing housingthrough regional CES, u P ion, Rapid Re-Housing and PermanentSupportive Housin Program for Families and A5: HomelessPreventionEncourage

83: Expand Rapid Re-Housing)to engage SPA 3 CES lead via regional case

confea Ensu Department staff and Police Department staff, and other

m educated on County programs that provide SSI/SSDIA/eteransbe and understand the referral process (C4: Countywide Supplemental

Disability lncome and Veterans Benefits Advocacy and C5:

a Countywide Veterans Benefits Advocacy Program for Veterans Experiencingor At Risk of Homelessness)

Action 1c

Measu a Trainings on referral system, prevention, RRH/PSH,SS l/SsDlrueterans benefits advocacy programslncreased local participation in case conferencinga

Ownership: Community Services Department, Police Department

Leveraged GityResources:

Staff time

6lPage

__-!.

199


AssociatedPolicy Ghanges:

No associated policy changes

Timeline: 6 months-1 year

Action 1d

Work on a subregional levelwith other neighboring cities to support localacting as CES access points (E7: Strengthen the Coordinated Entrymay include:

David & Margaret Youth and Family Services (already providi

Tri-City Mental Health Center (working to become CESBonita Unified School District (BUSD), which serves

a

a

a

providers

to clients)

nd part ofn with othera BUSD social

Glendora, would be a good CES access point forcities, we can work with BUSD to become a CESworker).

Measurement:

Ownership:

coll


Convene/participate in a subreg on issue

Community Developme rtment

Staff time

individuals experiencing homelessness and better understand the

and homelessness in La Verne.

rstand how City can participate in the HOST program and the requirements


No

Timeline: 6

Workco

programa tf City could work with the City of Pomona Police Department and LA

County to access ABI Og funds for homeless outreach services (E5: Decriminalization

Policy, E6: Expand Countywide Outreach Sysfem)

Action 1e

Measurement: Summary report on HOST program requirements and potential benefit tothe City

Ownership: Police Department

TlPage

200



Staff time

Associated----!-------------

i Potential allocation of staff time to HOST training and ongoing workPolicy Changes: i

Timeline: 6 months

SlPage

201


Homeless lnitiative Strategy Link(s): F7

Goal 2: Expand Supportive Housing and PreserueAffordable Housing

Action 2a

Explore developing a shared housing program for TAY and seniors, alongSchool District, University of La Verne, David & Margaret Youth and Fam

Claremont Senior Services.

This program could also partner with Tri-City Mental Health's

ified

a ing and

landlord engagement programs

ifi6iii6m6i'L' I Suriim;r-i;'pitn on plan for developing

6wnA6hiFl unity Development De


Staff time

Services Department


No associated

Timeline: 1 year

Work with LAaffordable(F7

Community Development Commission to catalog

are due to expire and explore options for preserving them

the Devetopment of Affordable Housing for Homeless Families and

Action 2b

List of housing projects and addresses sent to CDC

Community Development Department


Staff time

No associated policy changesAssociatedPolicy Changes:

Timeline: 3-6 months

9lPage

Meaini;m&i:

Ownership:

202


Homeless lnitiative Strategy Link(s): C2

Goal 3: lncrease lncome for People ExperiencingHomelessness

Action 3a

Engage Chamber of Commerce, local businesses, and social enterprise organizations (e.9.

Dave and Maggie's Cafe) to explore available opportunities for hiring homeless and formerly

homeless individuals (C2: lncrease Employment for Homeless Adults by Supporting Social

Enterprise).

. Potential opportunities include the federalWork Opportunity Tax Credit for veterans and

California New Employment Credit for hiring CalWorks recipients

Measurement: Meeting with Chamber, busi

Ownership: Community Development De


Staff time


Timeline:

No associated policy changes

6mo year

l0lPage

203


Appendix A: Stakeholder lnput Sessions: Summary ofldentified Challenges

City Administration and Staff of Gity Departments

. The Point in Time Count missed counting some people, including severalfamilies living

in cars.o There is a perception that a lack of resources in La Verne leads to low PITC numbers.. Concerns about how the Gold Line expansion will impact La Verne.. There are issues with people experiencing homelessness using library facilities.

Homeless Services Providers, School District, and Faith-Based Organizations

. "Unless we change the level of compassion with which we confront services, this is notgoing to change... if I don't care about people who expose themselves to drug addiction,

we are never going to see longterm and significant change.". There is a lack of resources to address mental health and substance abuse.

. There is a lack of coordination within the faith community, and limited and occasional

resources (e.g. food bank only open for two hours, once or twice a month).

. Drinking and substance abuse can be coping mechanisms for life problems.

o "They're here. We don't see them, because they're not,dirty and they're not walking the

street, they're couch surfing. lt's important to look at La Verne and consider the hidden

homeless.". 211 is not effective - there is a two-hour hold time to talk to a person.. Domestic violence is a cause of homelessness.. There are gaps in the homelessness services available to youth and seniors.

o lndividuals experiencing homelessness have unreliable access to healthcare.

. Affordable housing covenants are due to sunset (e.9. Habitat for Humanity housing).

Business Community and General Public, lncluding People with Lived Experience ofHomelessness

. "Mainly it's allowing people to have an opportunity to get off of the streets. Without a plan

in effect to help the homeless community, there's no chance for these people to have an

opportunity to change their situation.". "...homeless tend to be feared and ignored by the general public."

ll lPage

204


Appendix B: Stakeholder lnput Sessions: Summary ofIdentified Strategies

Gity Administration and Staff of City Departments

"The City of La Verne has a sense of community, to care for one another, and I definitelythink that we can end homelessness in La Verne."

nt

people in need

Educate the community on true impact of homelessness on I

Homeless Services Providers, Schoo! District(s), and F

Outreach to people experiencing home

lncrease supportive services for Transition

a

o

a

a

a

a

a

a

a

a

a

a

a

a

a

a

a

a

Homelessness is an issue that req"You're not gonna find 3 homelessfor such a complex problem."

It is important to recognize cohousing instability, and

More coordination amorganizations.Open a centralizedVerne (Kelli: similar

uires diverse on ditferent needs.the roblems. lt's not one solution

such as financial need andsubstance abuse.

izations, and for referrals between

churches, etc. to donate to, that is focused on Lape Partners).

a

nd

Hold quarterly ers based in La Verne for coordination

Accessory its

Create for people experiencing homelessness.

lpful landlords with clients, potentially with subsidies

nities for University of La Verne students

m with screening mechanismof La Verne and other food pantries to create a local and regional

n mental health."

Business Community and General Public, lncluding People with Lived Experience ofHomelessness

. "... Need access to various tiers of housing programs for individuals with various

needs...there is a need for alltiers.". "Having a shelter for every man, woman and child is the basic humanitarian need."

P

o

12lP age

Organizations

205


a

a

"...we should make sure the homeless are safe and not a threat to themselves orothers... "

"They need to be able to seek help and not feel like criminals."

13lPage

206


Appendix C: List of Organizations and Departments thatProvided lnput

Captain Colleen Flores La Verne Police Departmen!La Verne City CouncilRobin CarderLa Verne City CouncilTim HepburnRecreation Coordinator, Community ServicesDepartment

Yvonne Duran

Office of State Senator Anthony PortantinoMarco LundgrenGrace ChurchDavid WeldonDirector, La Verne Chamber of CommerceLeah SkinnerUnion Station Homeless ServicesMaria Lopez

Sarah HoppmeyerSocial Justice Advocacy Project, lnc.Thomas AllisonPastor, Calvary Baptist ChurchLincoln DiazPastor, New Life Christian CenterEdwin WongLa Verne Resid e lsraelJoan Reyes

ret Y Fam ServicesDavid & aKristen KingDavid & Margaret Youth and Family ServicegMarissa Scholefield

Nohemi CruzChurchPresLa HeiMarge Lentz

Pres an ChurchLa HeHarriet Archibald Woodwardanizinlnla NetworkRobert Cowan

TTri-C Mental Health

HealthRimmi HundalGilbert Saldate

HandsU of La Verne HeJaye HoustonLa Verne ResidentGary HunterLa Verne ResidentRosemary HunterSt. John's I ChurchChristina LopezPriest, St. John's Episcopal Church ; Laundry LoveKelli Grace KurtzMa er La VerneGeorge May

Partnerslnland Va HoVisserHabitat for HumaPomona ValGmeiner

Seeds for LifeFran RobertsonBonita Unified School DistrictersMarkLa Verne ResidentBrian Bowcock

Services DirectorCommunBiil

ch LoveLa Verne PoliceSt. John's

Lieutenant TomWinsor

SGVCOGJan Cicco

Affiliationln ut Session Attendee

14 lPage

Hathawav-Svcamores

David & Marqaret Youth and Family Services

207


Appendix D: City of La Verne Online Homelessness SurveyResults

Q1 How significant of an issue is homelessness in the City of La Verne?

Nd at lla.Enmc.nt

t{rlthctrlSnltlqt ...

Sl8nlrlc.nt

v6tilt rltlqot

Q2 How significant of an issue is homelessness in the East San Gabriel Valley region?

Nd rt !11

3lBnl0cdt

N.llhc,tl8nlflo.t ...

Sl8nlflc.nt

I don't know

I don'l kno*

*"-*-f:I

Ioq6 [email protected]

15lPage

Oq6 ill}{ 2o!/. 3Oq/. .10!6 5Ov. e0r6 7O'A &ry. 9O!( too94

208


Q3 Which services are most important to offer to people experiencing homelessness?

Sho.t-lcmthcltcr

Lor8-tdnhourlng

Job lr.lnlnS

Mantal HcnlthScrylaca

Oth..

Not vcrycrltlcal

A 0ttlccrltlc!l

I don't know

somdhatcrltlcnl

II

o rt

Q4 How much responsibility does the City have to address homelessness?

*"r-.,*fl;IIil:::'il:

,:rtr*x,:Jrc

o% rolv. 20c. :t0t6 &* tol6 @i6 ?Ot 8O9' !Dtl6 loory'

e5 How critical is the role of faith-based organizations (e.9. churches) and non-profitorganizations?

Vary crlllcat

oq6 10v. 20v. 30ta &* 50fv. 60ry. 70?. 60t 90ry.100ry.

16lPage

3 5

209


Q6 How critica! is the role of the Police Department?

r#xl

;H:':I

306ffitcrltk.t

Vcry crltklt

Not vcry llk ly

Nol {re

Llkely

OB Xrt 2Ot6 3016 a{n6 5OB @q6 o!r.

Q7 How likely would you be to attend an educational event about this issue in the future?

Not rt .ltlllctyII

0!6 lo'tr 20* 30ra {o!a 50ta 60t6 70'r. tot 9ot6 rooB

%

lTlPage

210


Q8 Please describe all categories which describe your role in the community: [use checkboxes to indicate selectionl

Lr Vcrncr6ldail

Lr Vcrehr9lGaomd

Stud!nt

R.tl.cd

Wgik ln L.Vcmc

llcmba. ot ! LlVcma...

Vollntcc. tor! m-protlt...

Ho@les*ry|ca...

[email protected]

IIIIII

Cur.cntlYarpcrlcnclat..,

Otnd (plce3pcclfy)

or lot[ 2(}x 3(}8 &* 50ia 6ota tu4 AnB 90t lootr

w

lSlPage

211


Accessory Dwelling Unit ADU Also known as granny-flat or Secondary Dwelling Unit, is anattached or detached residential dwelling unit which providescomplete independent living facilities for one or more persons,on the same parcel of land as a single-family dwelling.

CalWorks A public assistance program operated by county welfaredepartments that provides cash aid and services to eligiblefamilies in California that have a child(ren) Lilhg hq11g-

Coordinated Entry System CES A regional database and prioritization list of all individualsexperiencing homelessness. lndividuals must complete aneeds assessment (the VI-SPDAT) in order to be added toCES

Council of Governments COG Geographic sub regions designated by Los Angeles County forplanning purposes. There are nine of these throughout theregion, including the San GabrlelVqlley COG.

Department of Public SocialServices, Los Angeles

DPSS The agency overseeing public benefits for LA County

First 5 Los Angeles A Los Angeles-based non-profit organization that advocates forchildren

Homeless Adults counted in the PITC meet the US Department ofHousing and Urban Development (HUD) definition of LiterallyHomeless:. lndividual or family who lacks a fixed, regular, and adequate

nighttime residence, meaning :

i) Has a primary nighttime residence that is a public orprivate place not meant for human habitation;

ii) ls living in a publicly or privately operated shelterdesignated to provide temporary livingarrangements (including congregate shelters,transitional housing, and hotels and motels paid forby charitable organizations or by federal, state andlocal government Programs); or

iii) ls exiting an institution where (s)he has resided for90 days or less and who resided in an emergencyshelter or place not meant for human habitationimmediately before entering that institution.s

Youth counted by the Unified School District meet the definitionincluded in the McKinney-Vento Homeless Assistance Act:The term "homeless children and youths"--(A) means individuals who lack a fixed, regular, and adequatenighttime residence (within the meaning of section 103(aX1));and(B) includes-

children and who are shari the housin of other

8 US Department of Housing and Urban Development. "Homeless Definition." 2015. Available:

http://ctagroup.orglwp-content/upload s/20L5ltOlHomeless-Definition-and-documentation'pdf

19lPage

Appendix E: Glossary

212


persons due to loss of housing, economic hardship, or a similarreason; are living in motels, hotels, trailer parks, or campinggrounds due to the lack of alternative adequateaccommodations; are living in emergency or transitionalshelters; or are abandoned in hospitals;(ii) children and youths who have a primary nighttime residencethat is a public or private place not designed for or ordinarilyused as a regular sleeping accommodation for human beings(within the meaning of section 103(a)(2XC));(iii) children and youths who are living in cars, parks, publicspaces, abandoned buildings, substandard housing, bus ortrain stations, or similar settings; and(iv) migratory children (as such term is defined in section 1309of the Elementary and Secondary Education Act of 1965) whoqualify as homeless for the purposes of this subtitle becausethe children are living in circumstances described in clauses (i)

throush (iii).e

Homeless FamiliesSolutions System

HFSS An LA County and C ity-funded program that provides homelessservices to families.

Homeless Managementlnformation System

HMIS Web-based data ls experiencinghomeless ness OS les' S is adm tn istered LAHSA.

Los Angeles HomelessService Authority

LAHSA LAHSA administers ral, state, and localfunding to almost100

Rapid Re-Housing RRH An evidence-based ng intervention recommended bY

HUD, USICH and NAEH. RRH provides time-limited housingASS SE rvrces to assist

nent houS

Self-Resolution ("To self-resolve")

Ending one's own instance of homelessness without financialassistance.

Service Planning Area SPA County is divided into eight geographic areas for thepurposes of administering services related to health and

homelessness. Each SPA is expected to have a balance ofhomeless services.

Shelter Tem housi for homelessness.

Sheltered lndicates that a person is experiencing homelessness butstaying in a shelter, not outside, in a vehicle, or in a homemadedwellin such as a tent

Supplemental Securitylncome

SSI A Federal income supplement program funded by general taxrevenues

Supportive Housing Subsidized housing paired with supportive services, such as

case em ob traini and/or mental health services.

Unsheltered lndicates that a person is sleeping outside, in a vehicle, in ahomemade dwelling, or other location not meant for humanhabitation

Vulnerability lndex - ServicePrioritization DecisionAssistance Tool

VI-SPDAT An assessment conducted on people experiencinghomelessness to determine their level of acuity and enable

nth h CES.

t us congress. McKinney-Vento Homeless Assistance Act. Subtitle Vll-8. 1987

20 lPage

tn and

or

213


Appendix F: Regional Demographic Statistics

201 6 Selected Demogrophic Stotistics

! LaVerne I LACounty

$78,385

17.8%$57,952

B.9oi;7 o/o

UnemploymentRote

PovertyRote

I,rledion Householdlncome

G

$1,134

$1,075

3,89/o6.096

.03%I

0.79o/o

l-BR I'iedionGross Rent

Housing VoconcyRote

EvictionRote

Sources; U.S. Censos Bureau (2012-20.16 Afil",rican CorffrL,rliry Survey 5-yetEstrmdes.,. evictiodab.org

aooo00 u

21 lPage

B9i)

(

(I

)

s

ft

214


Appendix G: Table with Alignment of City Actions andCounty Homeless lnitiative Strategies

The following table provides a summary of the alignment of actions identified in La Verne's plan

and strategies within the County Homeless lnitiative.

YesPrevention, RRH, lncrease

lncomeYes1c A1, A5, 83, C4, C5

Yes YesE5, E6, E7 Outreach1d, 1e

Yes YesF7I ncrease Affordable/Homeless

Housing2b

Yeslncrease lncome Yes3a c2

City of La VerneAction

County Homelesslnitiative Strategy

CountyFunded

Measure H FundedDescription

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215


Approved County Strategiesto Combat Homelessness

E.Cr..t .frordln.t dsyst m

E1 - Advocate with Relevant Federal andState Agencles to Streamline Applicable

Administrative Processes for SSI and

Veterans Benefits

E5 - Decrimlnalization Pdlcy E13 -Coordination of Funding forSupportive HouslntE6 - Countywide Outreach System

E7 - Strentthen the Coordinated Entry S)rstem (H)for Transition

Youth

E2 - Drug MedFCal Organized DellverySptem for Substance Use Disorder

Treatment Servlces

E8 - Enhance the Emergency Shelter System {Hl E15- Homeless Voter ReBistation ardAccess to Vital RecordsE9 - Dlscharte Data Tracklng System

E10 - Re6ional Coordination of Los Angeles C-ounty

Housing AuthoritiesE3 - Creatint Partnerships for Effective

Access and Utllization of ACA Services byPersons Experiencing Homelessness

E11 - County Spedalist Support Team E17 - Regional Homelessness MvisoryCouncil and lmplementafronCoordinadonE12 - Enharred Data Sharing and Tracking

E4 - First Responders Trainint

B. sub3kllzc Houslng

81 - Provide Subsidized Housing toHomeless Disabled lndividuals Pursuingse (H)

82 - Expand lnterim Asslstance

Reimbursement to additimal CotJnty

Departments and LAHSA

83 - Partner with Cities to Expand

Rapid Re*louslng(Hl

M - Facilltate Utilization of Federal

Hotsing tubsidies (H)

85 - Expand General Relief HousingSubsidies

85 - Family Reunification Houslng

Subsldy (H)

87 - lnterim/Bridte Housing for those

Exltlnt lnstitutlor6 (H)

88 - Housing Choice Vouchers forPermanent Suppordve Housint

C, lncrese lncome

C1- Enhance the CaIWORKs Subsidized

Employment Program for HomelessFamilies

C2 - Increase Employment forHomeless Aduls by Supporting Social

Enterprise (H)

C3 - Eryand Targeted Recruitment and

Hiring Process to Homeless/Recendy

Homeless People to lncrease Access toCountyJobs

C4 - Esablish a Countywide SSI

Advocacy Program for People

Experienclng Homelessness or At Risk

of Homelessness (H)

c5- a

or At Risk of

Benefits Advocacy Program forVeterans Experienclng Hornelessness

c6- for lnmatesssr

Homeless Adults

A. PreYent Homelessness

A1- Homeless Prevention Program forFamilies (H)

A2 - Discharge Planning Guidelines

A3 - Housint Authority Family

Reunification Program

A4 - Discharges From Foster Care

Jwenile Probation.A5- Prel,ention

D1- Model Employment RetentionfuDDort Progam

D2 - Expard Jail ln Reach (H!

D3 - Supportive Services Standards forfubsidized HousingE:R egional lntegrated Re-entryNetworks - Homeless Focus (H)D5 - Support for Homeless Case

ManaEers

D6-Criminal Record Clearing Project (H)

'D7 - Provide *rvices and Renal9tbsidia for Permotant SuppottiveHouslnglHl

(H) - Sffiogbs €ligibL to rdhn i lasuE H fundlng.

' -Str.tGlar in it li6w.ru.ddrd inth. M..su[ H

D. ProvHe Crso Menrgement tti Selvirs

[email protected] bvth. Berd of sup.ryisoE on D.omb.r q 2016. Alloth.E w.n.pP|oEd on Fabru.rY 9,2015.420!7

F. lncrsrsc Affodrble/Homelsss HousitE

- Prornote Regiona SB2ard I

F2 - Linkage Fee NexG Study

F3 - Support lnclusionary Zoning

Affordable Rental Units

F4-De\relopment of Second Drnelllng UnitsPilot Protram

*F7 - Praerve cunent offorddble housfutg

ond promoE the danebpmentofolfordable housing Jor homelas fomiliaond individuolslHl

Fs=l ncentive Zmlng / Value CapturestratedesTe - Using publrc Land for Homeless

Housins

23 lPage

Appendix H: Approved Gounty Strategies to CombatHomelessness

E16 - Affordable Care Act

ODDortunities

216


The following are descriptions of selected County Homeless lnitiative strategies that areidentified as strategies within La Verne's plan. The descriptions are directly from the CountyHomeless lnitiative Action Plan.

Strategy Al : Homeless Prevention Program for Families

Los Angeles County has an opportunity to build on current programs and services to develop anintegrated, comprehensive system to assist families on the verge of homelessness.

DPSS provides homeless prevention assistance to certain CaIWORKs families in the form ofeviction prevention, temporary rental subsidies and other financial services, but provides limitedcase management services and no legal services. First 5 LA funds home visitation programswhich could play a role in identifying families who are at risk of homelessness. The County andCity of Los Angeles fund the HFSS to expedite the delivery of housing and other supportiveservices to families experiencing homelessness, but has provided very limited homelessprevention services. The Board recently allocated $2 million to HFSS for prevention purposes

that could be useful to learn from and build upon.

LAHSA should develop, in collaboration with County agencies and family system partners, a

comprehensive strategy to effectively identify, assess, and prevent families from becominghomeless, and to divert families in a housing crisis from homelessness. The strategy shouldconsist of a multi-faceted approach to maximize and leverage existing funding and resources,evaluate and potentially modify policies that govern existing prevention resources to allowgreater flexibility, prioritize resources for the most vulnerable populations, and create an

outreach and engagement strategy to identify access points for families at risk of homelessnessThe major areas critical to developing a homeless prevention system in Los Angeles Countyinvolve identifying additional and targeting current resources from multiple systems to focus onhomeless prevention.

Strategy A5: Homeless Prevention Program for Single Adults

lmplement an integrated, comprehensive homeless prevention program to effectively identify,assess, and prevent individuals from becoming homeless, and divert individuals in a housingcrisis from homelessness. This strategy will use a multi-faceted approach to maximize and

leverage existing funding and resources, and prioritize resources for the most vulnerablepopulations. This strategy will address rental/housing subsidies, case management andemployment services, and legal services.

Strategy 83: Partner with cities to Expand Rapid Re-Housing

The purpose of rapid re-housing is to help homeless familiesiindividuals/youth with low{o-moderate housing barriers to be quickly re-housed and stabilized in permanent housing. Rapidre-housing connects homeless individuals and families, as well as vulnerable sub-populationssuch as older adults, to permanent housing through the provision of time-limited financial

Appendix l: Descriptions of Homeless lnitiative Strategies theCity is Pursuing from Homeless lnitiative Action Plan

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assistance, case management and targeted supportive services, and housingidentification/navigation supports:

Case management and targeted supportive services can include, but are not limited to:money management; life skills; job training; education; assistance securing/retainingemployment; child care and early education; benefits advocacy; legal advice; health;mental health; substance use disorder treatment; community integration; and recreation

Housing ldentif ication/Navigation Supports address barriers for individuals and familiesto return to housing, which includes identifying a range of safe and affordable rentalunits, as well as recruiting landlords willing to rent to homeless individuals and families.Landlord incentives can include items such as a repair fund andior recognition atrelevant landlord events. Housing navigation staff should assist clients in searching forhousing, completing and submitting rental applications, and understanding the terms ofthe lease.

Rapid re-housing is the most effective and efficient intervention for more than 50 percent ofhomeless individuals and families based on available data. The success rate for permanentplacement is higher and recidivism rates are lower than other forms of housing interventions.However, it is not the best intervention for those who have been chronically homeless and/orface high barriers that impact housing placement, and is not the most effective intervention forall victims of domestic violence and/or human trafficking and youth.

Rapid re-housing is generally categorized as a short{erm housing resource lasting 6-12months, but in some cases up to 24 months, if steady, but slow improvements are made by

recipients in making the transition to self-sufficiency.

Strategy C4: Establish a Countywide SSI Advocacy Program for People ExperiencingHomelessness or At Risk of Homelessness

The recommended countywide Supplemental Security lncome (SSl) Advocacy Program wouldprovide assistance to eligible homeless individuals and those at risk of homelessness (includingall disabled general relief participants) in applying for and obtaining SSI or other related benefitsSocial Security Disability lnsurance (SSDI) and Cash Assistance Program for lmmigrants. TheProgram, modeled after DHS'former Benefits Entitlement Services Team (B.E.S.T), should beoverseen by the Los Angeles County Department of Health Services because of its successfulmanagement of B.E.S.T. and its achievement of high outcomes and experience with large-scalecontracting with homeless services agencies across the county. A Request for Proposals is

targeted for release by the end of June, 2016, to secure two or more contractors, who could usesubcontractors, as needed, to meet the geographic needs of the County.

Referrals to the Countywide SSI Advocacy Program should be received via a warm hand-offfrom: (1) existing homeless entry points and systems of care, such as Housing for Health, theCoordinated Entry System (CES), Homeless Families Solutions System

25 lPage

Financial assistance includes short{erm and mediumterm rental assistance and move-in assistance, such as payment for rental application fees, security deposits, and utilitydeposits. Financial assistance can come in the form of a full subsidy (covering the fullrent for a period of time) or a shallow subsidy (covering a portion of the rent with gradualdecreases in the subsidy over time).

218


(HFSS), and the Single Adult Model (SAM); (2) the County Departments of Public SocialServices, Mental Health, Public Health, Military and Veterans Affairs, and Children and FamilyServices, the Probation Department, and the Sheriff 's Department; and (3)community-based organizations serving individuals who are homeless or at risk ofhomelessness.

Strategy G5: Establish a Countywide Veterans Benefits Advocacy Program for VeteransExperiencing Homelessness or At Risk of Homelessness

The Department of Military and Veterans Affairs will contract for one or more HomelessVeterans Benefits Specialist Resource Team(s) to provide assistance to eligible homelessveterans in applying for and obtaining income and/or health benefits from the Department ofVeterans Affairs. The program will be operated in partnership with community-basedorganizations to: (1) provide wraparound case management, health, and mental health supportsto house enrolled veterans; and (2) acquire VA Service-Connected Compensation or VA Non-Service-Connected Pension benefits. The components of the proposed Veterans AdvocacyProgram include:

. VA Benefits Specialist Resource Teams serving all Service Planning Area (SPA) of theCounty.

Ongoing training and technical assistance for veterans and homeless service agencies,Federally Qualified Health Centers, and County and other public agencies - training andtechnical assistance will be conducted by a VA Accredited Agent and/or Attorney, andcould be from the VA Benefits Specialist Team or through a subcontract to reachgovernment and community organizations and clinicians that serve veterans.

Strategy C6:

This strategy provides Supplemental Security lncome and Veterans Benefits Advocacy forindividuals who are homeless or at risk of homelessness. Services include support with

developing and filing high quality benefits applications, securing medical records, coordinatinghousing and other needed services.

. FACILITIES: Countyr/vide Benefits Entitlement Services Teams (CBEST) will be

available in the community to serve homeless individuals. lt is possible that CBEST canprovide targeted outreach at city facilities.

' REFERRALS: City staff who identify disabled homeless individuals in need of benefitsadvocacy could submit a referral to the designated CBEST agency for the SPA.

Strategy E7: Strengthen the Coordinated Entry System

The move toward CES culminated with the implementation of the Federal "Opening Doors"

Strategic Plan to prevent and end homelessness, the HEARTH Act, and the requirement thatContinuums of Care (CoC) create a coordinated or centralized assessment and housingplacement system. This system must be used to prioritize access to housing and servicesbased on service need in order for a CoC to be eligible for federal homeless assistance fundingCoordinated entry is the process through which people experiencing homelessness or who are

26 lPage

Provide quality assurance to ensure the submission of high quality Service-Connected/Non-Service-Connected applications

219


at-risk of homelessness can easily access crisis services through multiple, coordinated entrypoints, have their needs assessed and prioritized consistently, and, based upon those needs,be connected with appropriate housing interventions and supportive services. For special sub-populations, such as victims fleeing domestic violence or human trafficking, or those who areH|V-positive, CES must ensure that data{racking and matching protocols do not conflict withconfidentiality provisions to maintain individual safety and overall well-being.

The County and City of Los Angeles have come a long way in coordinating the delivery ofhomeless services and housing. Over the last several years, there has beengreater service integration and cooperation among County departments, city agencies andcommunity organizations. For example, in early 2013 CES for single adults rolled out in SkidRow and is now operational in all SPAs and coordinates housing and supportive services notonly with the County and City of Los Angeles, but with networks of over 100 local housingproviders as well. CES could be strengthened through more standardization and an enhancedadministrative/technological infrastructure for the coordinated entry systems for single adultsand families, as well as the youth system which is currently in pilot. ln fiscal year 2014-15,9,720individuals were assessed for homeless services and roughly 1,738 were housed.

Strategy F7: Preserve and Promote the Development of Affordable Housing for HomelessFamilies and lndividuals

This Strategy provides funding to the CDC to finance the development and preservation ofhomeless housing through CDC's Notice of Funding Availability (NOFA) process. The fundingprovided for this program is intended to support the development and preservation of homelesshousing in areas of the county where there is an urgent need. Certain elements of the programspecific to this funding source, such as population targeting, geographic preferences, and localjurisdiction participation, will be developed by the CDC, with guidance from LAHSA's HousingGap Analysis and stakeholder feedback.

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221
