AGENDA - City of Karratha · Ordinary Council Meeting – Agenda 19 December 2011 Page 6 AGENDA 1 OFFICIAL OPENING Cr White-Hartig acknowledges the traditions of the Ngarluma people,

ORDINARY COUNCIL MEETING

AGENDA

NOTICE IS HEREBY GIVEN that an

Ordinary Meeting of Council will be held

at the Council Chambers, Welcome Road, Karratha 6.30pm Monday, 19 December 2011.

________________________ Andrew Ward

ACTING CHIEF EXECUTIVE OFFICER

No responsibility whatsoever is implied or accepted by the Shire of Roebourne for any act, omission or statement or intimation occurring during Council or Committee Meetings. The Shire of Roebourne disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee Meeting does so at that persons or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a license, any statement or intimation of approval made by any member or Officer of the Shire of Roebourne during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Roebourne. The Shire of Roebourne warns that anyone who has any application lodged with the Shire of Roebourne must obtain and should only rely on

WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Roebourne in respect of the application.

Signed: _________________________ Mr Andrew Ward Acting Chief Executive Officer

DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000) A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest: (a) In a written notice given to the Chief Executive Officer before the Meeting or; (b) At the Meeting, immediately before the matter is discussed. A member, who makes a disclosure in respect to an interest, must not: (c) Preside at the part of the Meeting, relating to the matter or; (d) Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act 1995. NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE) The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.

1. A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms. There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the situation is very clear.

2. If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting, social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a financial interest in any matter to that Association.

3. If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose that interest does not arise. Each case needs to be considered.

4. If in doubt declare.

5. As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is discussed.

6. Ordinarily the disclosing Councillor must leave the meeting room before discussion commences. The only exceptions are:

6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or the Local Government Act; or

6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or without conditions.

INTERESTS AFFECTING IMPARTIALITY DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.

A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest; (a) in a written notice given to the Chief Executive Officer before the Meeting; or (b) at the Meeting, immediately before the matter is discussed.

IMPACT OF AN IMPARTIALITY CLOSURE There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial interest. With the declaration of a financial interest, an elected member leaves the room and does not vote. With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting continues as if no interest existed.

Ordinary Council Meeting – Agenda 19 December 2011

Page 2

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 OFFICIAL OPENING ................................................................................................ 6

2 PUBLIC QUESTION TIME ........................................................................................ 6

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE .................. 6

4 DECLARATIONS OF INTEREST ............................................................................. 7

5 PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................... 7

6 CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETINGS ............................................................................................ 7

7 ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION .............. 7

8 CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES ...................................... 8

8.1 2011 ANNUAL ELECTORS MEETING ..................................................................... 8

8.2 REQUEST FOR REIMBURSEMENT OF AN EXTRAORDINARY COUNCILLOR EXPENSE ............................................................................................................... 14

9 FINANCIAL SERVICES .......................................................................................... 20

9.1 FINANCIAL STATEMENT FOR PERIOD ENDING 31 October 2011 .................... 20

9.2 LIST OF ACCOUNTS NOVEMBER 2011 ............................................................... 40

10 COMMUNITY AND CORPORATE SERVICES ....................................................... 58

10.1 CONTINUATION OF THE MEDICAL SERVICES INCENTIVE SCHEME ............... 58

10.2 REVIEW OF PUBLIC ART POLICY ....................................................................... 66

10.3 TENDER FOR SUPPLY, INSTALLATION AND CONSTRUCTION OF BULGARRA PUBLIC OPEN SPACE PROJECT ......................................................................... 94

10.4 YOUTH DEVELOPMENT PLAN 2012 - 2014 ......................................................... 98

11 DEVELOPMENT, REGULATORY AND INFRASTRUCTURE SERVICES ........... 104

11.1 DAMPIER HIGHWAY DUPLICATION ISSUES .................................................... 104

11.2 RECONSIDERATION OF TOWN SITE ENTRY STATEMENTS ........................... 110

11.3 FINAL ADOPTION OF PROPOSED SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO. 8 AMENDMENT 25 ........................................................................ 132

11.4 KARRATHA RESIDENTIAL INFILL PROGRAMME ............................................. 140

11.5 PROPOSED UTILITY INSTALLATIONS (SUBSTATIONS) - LOT 262 DAMPIER ROAD, BAYNTON (RESERVE 41146 KARRATHA CEMETERY) & LOT 503 BALMORAL ROAD, MILLARS WELL (RESERVE 40041 ADJACENT MILLARS WELL OVAL) ........................................................................................................ 148


Page 3

11.6 MOUNT ANKETELL CONSTRUCTION WORKFORCE ACCOMMODATION SITE ESTABLISHMENT PROCESS ............................................................................. 162

11.7 COMMUNITY FACILITIES PLAN ......................................................................... 170

11.8 COMMUNITY FACILITIES FUNDING ANALYSIS ................................................ 178

12 STRATEGIC PROJECTS & BUSINESS ............................................................... 186

12.1 STRATEGIC PLAN - KARRATHA AIRPORT TERMINAL REFRESH .................. 186

12.2 ROEBOURNE COMMUNITY AQUATIC CENTRE REDEVELOPMENT ............... 194

13 ITEMS FOR INFORMATION ONLY ...................................................................... 210

13.1 INFORMATION ONLY ITEMS - NOVEMBER 2011 .............................................. 210

13.2 SHIRE PRESIDENT’S MAIL – NOVEMBER 2011 ................................................ 211

13.3 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL ................................................................................................... 212

13.4 COUNCILLOR REPRESENTATIVES AT MEETINGS .......................................... 213

13.5 TABLED CORRESPONDENCE ........................................................................... 216

13.6 BUDGET AMENDMENTS FOR THE PERIOD ENDING 30 NOVEMBER, 2011 ... 218

13.7 NON STATUTORY DONATIONS FOR PERIOD ENDING 29 NOVEMBER, 2011 220

13.8 MONTHLY BUILDING STATISTICS - NOVEMBER 2011 .................................... 222

13.9 PLANNING DECISIONS ISSUED - 9 NOVEMBER - 5 DECEMBER 2011 ........... 228

13.10 PLANNING COMPLIANCE OFFICER PROCEDURES-INFORMATION ONLY ... 232

14 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .......................... 234

15 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 234

16 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............................................................................................................. 234

17 MATTERS BEHIND CLOSED DOORS................................................................. 236

17.1 ACCOUNTS RECEIVABLE SEPTEMBER AGED DEBTORS .............................. 236

17.2 DELIVERY OF LOCAL GOVERNMENT SERVICES TO INDIGENOUS COMMUNITIES ..................................................................................................... 238

17.3 NOMINATIONS TO THE YABURARA HERITAGE TRAIL ................................... 240

17.4 YAANDINA YOUTH CENTRE POWER UPGRADE MATTERS ........................... 248

17.5 WALKINGTON THEATRE AND KARRATHA COMMUNITY LIBRARY ............... 250

17.6 TENDER 10 – 11/12 PERMANENT SHADE STRUCTURES ................................ 252

17.7 NOMINATIONS TO THE ROEBOURNE ADVISORY COMMITTEE ..................... 256

17.8 TENDER 02-11/12 SUPPLY AND LAYING OF ASPHALT WORKS ................... 268

17.9 TENDER 03-11/12 SUPPLY AND LAYING OF CONCRETE. .............................. 272

17.10 VARIATION TO LOT 16 LEASE AREA – AIR BP – KARRATHA AIRPORT ....... 276

17.11 RENTAL CAR LEASES AND MEETING AND GREETING LICENCES – KARRATHA AIRPORT ......................................................................................... 278


Page 4

17.12 TENDER 4-11/12 HIGH AND LOW VOLTAGE POWER UPGRADE KARRATHA AIRPORT. ............................................................................................................. 280

18 CLOSURE & DATE OF NEXT MEETING ............................................................. 281


Page 5


Page 6

AGENDA

1 OFFICIAL OPENING

Cr White-Hartig acknowledges the traditions of the Ngarluma people, on whose land we are gathered here today.

2 PUBLIC QUESTION TIME

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF

ABSENCE

Councillors: Cr Fiona White-Hartig [President] Cr Peter Long [Deputy President] Cr Evette Smeathers Cr Joanne Pritchard Cr Sharon Vertigan Cr Garry Bailey Cr Janine Miller Cr Margaret Bertling Staff: David Pentz Director Development, Regulatory &

Infrastructure Services Andrew Ward Director Community and Corporate

Services Ray McDermott Executive Manager Corporate

Services Ron Van Welie Executive Manager of Works Craig Watts Executive Manager of Regulatory

Services Mitchell Cameron Executive Manager Strategic

Business Jenny Kox Airport Commercial Manager Geoff Whyte Project Manager Henry Eaton Manager Corporate Compliance Tishka Hanlon PA to the CEO (Minute Taker)


Page 7

Apologies: Collene Longmore Chief Executive Officer Simon Kot Director Strategic Projects &

Business Absent: Leave of Absence: Cr Nicole Lockwood

Cr John Lally

Members of Public: Members of Media:

4 DECLARATIONS OF INTEREST

5 PETITIONS/DEPUTATIONS/PRESENTATIONS

Shire President to present gift to Cr Hipworth and Cr Lewis for recognition of service to the Shire.

6 CONFIRMATION OF MINUTES AND BUSINESS

ARISING FROM MINUTES OF PREVIOUS MEETINGS

RECOMMENDATION That the Minutes of the Ordinary Meeting of Council held on 21 November 2011 be confirmed as a true and correct record of proceedings.

7 ANNOUNCEMENTS BY PERSON PRESIDING

WITHOUT DISCUSSION

07/11/2011 Meeting Karratha City Centre Works - Minister Grylls 16/11/2011 Karratha City of the North Annoucement – Perth 16/11/2011 Meeting with Apache Corporation 17/11/2011 Meeting with The MAC |group regarding Gap Ridge camp development 17/11/2011 Meeting with The Equus Project - Gryphon Management Australia regarding

a new off-shore gas condensate project 18/11/2011 Meeting with the board of Mirvac 21/11/2011 Meeting with Qantas regarding karratha based engineers 21/11/2011 Anketell Accommodation Government Working Group 23/11/2011 Meeting with Citipacific Minning (update) 24/11/2011 Meeting with Finbar (uopdate) – Perth 25/11/2011 Meeting with Pindan to discuss the Wickham Community Facility 25/11/2011 Meeting with the Regional Development and Lands – Perth 28/11/2011 Pilbara Regional Council Meeting – Perth 29/11/2011 Meeting with SAFE regarding cats 29/11/2011 Meeting with Terry Flanningan regading the Wickham Skydivers being

evicted from Wickham Airstrip 30/11/2011 Joint Stakeholders for Strategic Planning and Consultation for Roebourne

Development


Page 8

8 CHIEF EXECUTIVE OFFICER & EXECUTIVE

SERVICES

8.1 2011 ANNUAL ELECTORS MEETING

File No: GV.1

Responsible Executive Officer: Chief Executive Officer

Reporting Author: Manager Corporate Compliance

Date of Report: 4 December 2011

Applicant/Proponent: Executive Services

Disclosure of Interest: Nil

Attachment(s) Minutes of 21 November 2011 Annual Electors Meeting

PURPOSE Council is to receive the Minutes of the Annual Electors Meeting of 21 November 2011 and to consider actioning or endorsing any of or all of the recommendations of the meeting. BACKGROUND The Annual Electors Meeting is held annually to receive and endorse the previous years annual report and financial situation. The meeting is convened for ratepayers to attend and analyse the previous year and make comment as to the past performance of Council. The performance of Council is measured against its ability to achieve outcomes as was cast for the financial period 2010/11 through its Plan for the Future more commonly known as the 2009/13 Strategic Plan and the 2010/11 Business Plan. The meeting is also an opportunity for the ratepayers to provide feedback or direction for the future. The Annual Electors Meeting was held this year in Wickham at the Community Hall. The meeting was attended by two members of the public, together with 4 members of council and 9 staff members. All the official agenda items were passed (ie the auditors unqualified report, the annual financial report and the annual report for the period ending 30 June 2011). In general business, a number of questions were raised to Council which were responded to by the Shire President or by Executive Officers. These included:

Date for opening of Karratha Library

Date for opening of Cattrall Park

Late night neighbourhood parties

Littering at Tambrey Oval

Informal Community Forums between electors and elected members.


Page 9

Additionally a motion was put forward by an elector that was subsequently lost: ELECTORS RESOLUTION Res No : 151909 MOVED : Jack Renault SECONDED : Ray Ward The following matters of importance to the electors and residents of the Shire be acted upon by the Shire of Roebourne Council and that the actions the Shire Council is, or will, take with regard to each matter be made public in a published monthly progress report:

1. Senior’s Village Relocation

2. Seawall

3. Construction of buildings north of the Kelly Line

4. Ensuring that Region D, Category 2 (320 kilometres an hour) building specifications for projects which the Shire issues permits are being met by builders.

5. Economic Status of the Karratha Community

6. Fly In/Fly Out Policy of Rio Tinto and Woodside cost/benefit and social benefit analyses for the Shire

7. Down stream processing industries – what industries, how many employees and when will they be established.

8. Environmental effects of the emissions from flare towers at the Gas Plant

9. Shire Rates – present projected to reflect KCN costs to the Shire of maintenance as well as construction costs

10. Community Meetings LOST FOR : Jack Renault, Ray Ward AGAINST : Cr White-Hartig, Cr Lockwood, Cr Bailey, Cr Miller.

The motion was lost on the basis that a regular monthly progress report on all the matters was not warranted however it was later re-cast in a different context:

ELECTORS RESOLUTION Res No : 151910 MOVED : Cr Lockwood SECONDED : Craig Watts That Council provides in writing a status update on:

1. Senior’s Village Relocation

2. Seawall

3. Construction of buildings north of the Kelly Line

4. Ensuring that Region D, Category 2 (320 kilometres an hour) building specifications for projects which the Shire issues permits are being met by builders.

5. Economic Status of the Karratha Community

6. Fly In/Fly Out Policy of Rio Tinto and Woodside cost/benefit and social benefit analyses for the Shire

7. Down stream processing industries – what industries, how many employees and when will they be established.

8. Environmental effects of the emissions from flare towers at the Gas Plant

9. Shire Rates – present projected to reflect KCN costs to the Shire of maintenance as well as construction costs

10. Community Meetings CARRIED FOR : Cr White-Hartig, Cr Lockwood, Cr Bailey, Cr Miller, Craig Watts AGAINST : Nil


Page 10

This report is to consider the outcome of the meetings recommendations and determine whether they have further merit. The only recommendation of consideration is the motion initially put forward by Mr Jack Renault that was then modified by Cr Lockwood. A status report can be provided on the individual matters listed to the community however this is likely to arise in the new year as staff are on leave during December and some research is necessary on some topics. LEVEL OF SIGNIFICANCE The minutes of the Annual Electors Meeting and the business discussed are reasonably significant and should be an avenue to reflect on strategic direction and performance in terms of existing strategic and business plans. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. If the resolution from the elector’s meeting is endorsed by the Council, then there is an opportunity for the community to be educated as to the status into the individual matters identified by Mr Renault. STATUTORY IMPLICATIONS There is a requirement for Council at its next most practical ordinary council meeting to consider any recommendations that were put forward (either lost or carried by the meeting). [Section 5.27(3) and 5.33 of the Local Government Act 1995 and Regulations 15 and 17 of the Local Government (Administration) Regulations 1996].

5.33. Decisions made at electors’ meetings

(1) All decisions made at an electors’ meeting are to be considered at the next

ordinary council meeting or, if that is not practicable —

(a) at the first ordinary council meeting after that meeting; or

(b) at a special meeting called for that purpose,

whichever happens first.

(2) If at a meeting of the council a local government makes a decision in response to

a decision made at an electors’ meeting, the reasons for the decision are to be

recorded in the minutes of the council meeting.

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications.


Page 11

STRATEGIC IMPLICATIONS Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives: Meeting the set service standards.

Focusing on continuous improvement and best practice. Initiatives 2009-13: Set service standards and regularly review to ensure they reflect the communities’ priorities.

Develop work improvement programs, implement and regularly review to meet current and future service standards. Undertake quarterly reviews of the strategic plan implementation and performance delivery. Continually review and streamline key work practices and work processes. Encourage improvement ideas and evaluated for implementation.

Priorities 2011/12: Develop the Integrated Strategic Community Plan to be endorsed by the Community and Government by June 2013. Set service standards and regularly review to ensure they reflect the communities’ priorities. Implement internal business improvement program. Develop and review the Shires Forward Financial Plan. Review the Shires 10 year Capital Works Plan.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no specific economic issues related to this matter. Social Issues There are no specific social issues related to this matter excepting the community may become more educated or aware of particular activities or events. Environmental Issues There are no specific environmental issues related to this matter. Cultural & Heritage Issues There are no specific Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


Page 12

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to Section 5.33 of the Local Government Act, 1995 RESOLVES to:

1. Receive the Minutes of the Annual Electors Meeting of 21 November

2011 held in Wickham; and 2. Endorse the recommendation to Council from Jack Renault of:

a. “The following matters of importance to the electors and residents of the Shire be acted upon by the Shire of Roebourne Council and that the actions the Shire Council is, or will, take with regard to each matter be made public in a published monthly progress report:

i. Senior’s Village Relocation

ii. Seawall

iii. Construction of buildings north of the Kelly Line

iv. Ensuring that Region D, Category 2 (320 kilometres an hour) building specifications for projects which the Shire issues permits are being met by builders.

v. Economic Status of the Karratha Community

vi. Fly In/Fly Out Policy of Rio Tinto and Woodside cost/benefit and social benefit analyses for the Shire

vii. Down stream processing industries – what industries, how many employees and when will they be established.

viii. Environmental effects of the emissions from flare towers at the Gas Plant

ix. Shire Rates – present projected to reflect KCN costs to the Shire of maintenance as well as construction costs

x. Community Meetings”; and

3. REQUEST the CEO to prepare the first monthly progress report to the Community in January 2012 of the matters outlined in 2 above.

Option 3 That Council by Simple Majority pursuant to Section 5.33 of the Local Government Act, 1995 RESOLVES to:


2011 held in Wickham; and 2. Not take any further action on the resolutions identified from the meeting

as the matters are insignificant and/or provided through other reports published periodically by the Shire.

CONCLUSION The proposal of the single recommendation requiring a periodic status report on a number of projects can be provided to the best of the CEO’s ability with some matters limited to confidentiality, commercial negotiations or deliberative processes. Every effort will be made to provide public information where possible.


Page 13

OFFICERS RECOMMENDATION

That Council by Simple Majority pursuant to Section 5.33 of the Local Government Act, 1995 RESOLVES to:


2011 held in Wickham; and 2. Endorse the recommendation to Council of:

a. “That Council provides in writing a status update on: i. Senior’s Village Relocation

ii. Seawall

iii. Construction of buildings north of the Kelly Line

iv. Ensuring that Region D, Category 2 (320 kilometres an hour) building specifications for projects which the Shire issues permits are being met by builders.

v. Economic Status of the Karratha Community

vi. Fly In/Fly Out Policy of Rio Tinto and Woodside cost/benefit and social benefit analyses for the Shire

vii. Down stream processing industries – what industries, how many employees and when will they be established.

viii. Environmental effects of the emissions from flare towers at the Gas Plant

ix. Shire Rates – present projected to reflect KCN costs to the Shire of maintenance as well as construction costs

x. Community Meetings”; and

3. REQUEST the Chief Executive Officer to prepare a status report to the Community in January 2012 of the matters outlined in the reccommendation above.


Page 14

8.2 REQUEST FOR REIMBURSEMENT OF AN EXTRAORDINARY COUNCILLOR EXPENSE

File No: GV.6


Reporting Author: Executive Assistant to Shire President


Applicant/Proponent: Cr Janine Miller, Councillor


Attachment(s) Copies of Cr Miller’s Qantas receipts

PURPOSE To consider an extraordinary travel expense claim for Cr Janine Miller. BACKGROUND Due to the Ordinary Council Meeting scheduled for October 17th, 2011 not proceeding for the declaration of office for new Councillors as there was not a quorum, Cr Janine Miller was required to amend an existing travel booking to accommodate her being back in Karratha for the adjourned Council Meeting held on Monday 24th October 2011. As this was an extraordinary situation that required Cr Miller to be in attendance at the adjourned Council Meeting on the 24th October it is asked that consideration be given to reimburse this expense in line with the Shire of Roebourne, Executive Services Policy CE6 – Council Members’ Fees, Allowances, Reimbursements –

3.4 Expenses Approved for Reimbursement

3.4.2 The following expenses incurred by a council member in performing a function to which express authority is given under this resolution, are approved for reimbursement:

Child care costs.

Travel costs.

Parking.

The extent to which travel costs referred to in this resolution are to be reimbursed is the lesser of:

The actual cost; and The amount per kilometre to which the person would be entitled for that expense in the same circumstances in accordance with the Local Government Officer Award.

LEVEL OF SIGNIFICANCE The level of significance is low. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required.


Page 15

STATUTORY IMPLICATIONS Refer to Section 5.98 - Fees, etc for Council Members of the Local Government Act, 1995.

(4) If an expense is of a kind that may be approved by a local government for reimbursement, then the local government may approve reimbursement of the expense either generally or in a particular case but nothing in this subsection limits the application of subsection (3) where the local government has approved reimbursement of the expense in a particular case.

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The cost to amend the flight booking was $40.00 and the additional cost of the new flight $160.01 total expense claim being $200.01. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.



OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to Section 5.98 of the Local Government Act 1995 RESOLVES to Decline to reimburse Cr Janine Miller the expenses.


Page 16

CONCLUSION Cr Janine Miller would like the Council to reimburse her out of pocket expenses for ensuring her availability for the adjourned Council Meeting on Monday 24th October, 2011 to complete the declaration of office for new Councillors. Given the relatively small financial impost and the extraordinary conditions surrounding this councillor request, officers would support this request from Cr Miller.


That Council by Simple Majority pursuant to Section 5.98 of the Local Government Act, 1995 RESOLVES to REIMBURSE Cr Janine Miller in full for $200.01 of the out of pocket expenses incurred to ensure her availability for the adjourned Council Meeting on Monday 24th October, 2011 to complete the declaration of office for new Councillors. The expenses will be reimbursed in line with Shire of Roebourne, Executive Services Policy CE6 – Council Members’ Fees, Allowances, Reimbursements – 3.5 Procedures for Reimbursement.


Page 17


Page 18


Page 19


Page 20

9 FINANCIAL SERVICES

9.1 FINANCIAL STATEMENT FOR PERIOD ENDING 31 October 2011

File No: FM.19

Responsible Executive Officer: Executive Manager Financial Services

Reporting Author: Management Accountant

Date of Report: 30 November 2011

Applicant/Proponent: Not applicable


Attachment(s) Nil

PURPOSE To provide Council with a summary of the financial position for the period ending 31st October 2011. BACKGROUND In accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996, a Statement of Financial Activity is required to be presented to Council as a minimum requirement. Regulation 34(4) states that a statement of financial activity, and accompanying documents, are to be;

1) presented to the Council; (a) At the next ordinary meeting of Council following the end of the

month to which the statement relates; or (b) If the statement is not prepared in time to present it to the meeting

referred to in (a) above, to the next meeting of Council after that meeting; and

2) Recorded in the minutes of the meeting at which it is presented.

In accordance with Regulation 34 (5), a report must be compiled on variances greater than the materiality threshold adopted by Council of $10,000 or 10% whichever is the greater. With this report being composed at programme level, only a general comment can be made regarding the variances.


Page 21

` The following table is a summary of the Financial Activity Statement Report compared to the Budget as at 31st October 2011:

2011-2012 Current

Amended Budget

Year to Date Budget

Actual 1 July to 31 October 2011

Variance

Operating Expense (63,728,879) (22,626,307) (13,257,401)

9,368,906

Operating Revenue (incl Rates)

85,066,315 42,736,435 41,743,792 (992,643)

Non Operating Exp

(83,849,902) (34,549,768) (14,426,171) 20,123,597

Non Operating Rev

51,002,365 18,696,601 5,332,287 (13,364,314)

Non Cash Items Included

10,352,406 3,483,626 (575,388) (4,059,014)

Estimated Surplus BFWD 10/11

1,137,353

1,137,353

1,553,944

416,591

Surplus/(Deficit) 11/12 (20,342) 8,877,940 20,371,063

Note that the 2010/11 end of financial year brought forward balance has now been finalised and audited by Grant Thornton. The actual surplus brought forward will be represented in the November Financial Statements. FINANCIAL MANAGEMENT SUMMARY Statement of Financial Position Total Current Assets decreased by 1.3% from September to October. This is mainly due to annual rates debtor balance outstanding continuing to decrease into October, and decrease in Municipal Cash balance as operating expenses progress. Non-Current Assets have increased 2.47% in-line with Capital expenditure year to date. Current Liabilities have increased 2.38% from September to October as per trade creditors outstanding as at 31st

October.

Debtors Schedule Total Trade Debtors increased by 55% or $2,355,661 in the period due to major invoice raised to Landcorp at the end of the month of $1,980,000 for Regional Development Assistance Programme (RDAP)- Karratha Recreational Funding for projects and continued stringent debt collection on old and outstanding debts has resulted in a decrease of greater than 90 day debts. In October despite second instalments due additional interim rates debtors were raised of $463,806.

2011 2011

October September

Assets 104,733,729 106,129,982

Liabilities 7,672,459 7,494,368

Assets 175,557,821 171,321,631

Liabilities 15,072,422 15,072,422

Net Assets 257,546,669 254,884,822

Current

Non Current


Page 22

Debtors Continued – Aged Debtors

Capital Expenditure The Shire has a 2011/12 Capital expenditure budget of $68.9 million dollars. This represents a significant increase in capital spend on the prior years actual spend of $36.2 million. The majority of the increase is associated with major Community & Recreation building and infrastructure projects that commenced in late 2010/11.

2011 2011 Of CurrentSeptember October Change Total

$000's $000's % %

Current 3,213,864 5,504,873 71% 83%

> 30 Days 620,543 471,655 -24% 7%

> 60 Days 180,449 421,256 133% 6%

> 90 Days 256,550 229,283 -11% 3%

Total 4,271,406 6,627,067 55% 100%

Total 5,689,955 5,117,374 90% 100%

Non Rate Debtors

Rates Debtors

- 2,500 5,000 7,500

10,000 12,500 15,000 17,500 20,000 22,500 25,000 27,500

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Months

$'000 Rate Debtors Position with Comparative Yr

As at 31 Octber 2011

2010-11

2011-12

Second & Third rates instalments are Due in Oct & Jan

First Rates Instal Due Date 31 Aug

11/12 Rates Levied Jul-11

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

Current > 30 Days > 60 Days > 90 Days

September October


Page 23

Actual expenditure for the month was $4,236,190 against a budgeted figure of $5,718,321.

YTD Annual

Asset Class Budget YTD

Actual Variance

%

Annual Orig

Budget

Annual Amend Budget

31-Oct-11 30-Jun-12

Land 0 0 0% 0 0

Artwork 0 0 0% 0 0

Buildings 20,223,004 7,859,839 -61% 46,878,252 48,569,199

Equipment 151,200 109,656 0% 186,700 197,237

Furn & Equip 298,536 65,531 -78% 516,200 516,200

Plant 1,040,307 863,213 -17% 1,043,033 1,086,939

Infrastructure 9,085,023 2,983,287 -67% 20,285,959 20,828,847

Totals 30,798,070 11,881,524 -61% 68,910,144 71,198,422

Investments The Reserve Bank cash rate (overnight money market interest rate) continued to stay at 4.75% (since November 2010). The average interest rate on Shire of Roebourne Royalties for Regions reserve funds invested with Western Australian Treasury Corporation in October was 4.71%. All other Reserve funds were held in Term Deposits with Westpac Bank and on average earned 5.48%. The Municipal funds held with Westpac Bank earned 0.25% interest on the everyday account and 4.75% on the Maxi-Direct Muni Account to maximise interest earnings. The reserve bank has since cut the cash rate in early November 2011. The financial statements for the reporting period are provided as an attachment in the form of:

- Financial Activity Statement Report - Operating and Capital Variance Commentary by Programme Area - Net Current Asset Position - Statement of Financial Position (Balance Sheet) - Cash and Cash Equivalent Note - Schedule of Divisional Financial Activity

0 5,000

10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 50,000 55,000 60,000 65,000 70,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

A$ 000

Months

Capital Expenditure YTD Act v Budg 11/12

Actual

Budget

$11.88m

11/12 Actual YTD

$36.2m 10/11 Actual YTD

$68.9m 11/12

Original Budget


Page 24

LEVEL OF SIGNIFICANCE Financial integrity is of extreme significance to the viability of the Shire but also as custodian of community assets and service provision. An ability to monitor and report in financial operations, activities and capital projects is imperative to ensuring that financial risk is managed at acceptable levels of comfort. The ability for the Shire of Roebourne to remain financially sustainable is a significant strategy for a region that is continually under pressure from the resources industry, private enterprise and State Government obligations for the development of infrastructure and servicing needs. COUNCILLOR/OFFICER CONSULTATION Executive and Management have been involved in regular reviews of their operational and departmental budgets and notifying the Financial Services team of trends and variances arising from their operational areas. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 6.4 of the Local Government Act 1995 requires for the preparation of financial reports.

6.4. Financial report

(1) A local government is to prepare an annual financial report for the preceding

financial year and such other financial reports as are prescribed.

(2) The financial report is to —

(a) be prepared and presented in the manner and form prescribed; and

(b) contain the prescribed information.

The prescribed format has been determined in Regulation 34 of the Local Government (Financial Management) Regulations, 1996.

POLICY IMPLICATIONS The Shire’s financial reporting is prepared in accordance with Accounting Policy CF1. This is reviewed periodically to ensure compliance with legislative and statutory obligations. FINANCIAL IMPLICATIONS The report represents the financial position of the Council at the end of October 2011 with the current budget in deficit to the value of $20,342. STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009 – 2013 provides:

Key Goal Two – Delivering Services Objective - Meeting the set service standards. Initiatives - Set service standards and regularly review to ensure they reflect the communities’ priorities. Continually review and streamline key work practices and work processes. Priority 2009/10 - Establish work improvement groups within each division to review and streamline key

processes and practices. Key Goal Three – Local Economy Objective - Developing a financially sustainable revenue stream Encourage downstream processing and value adding Initiatives - Establish formal relationships with industry partners to maximise community benefit. Priority 2009/10 - Establish formal relationships with industry partners to coordinate investment in our

communities


Page 25

RISK MANAGEMENT CONSIDERATIONS Astute financial management backed by strong internal controls, policies and monitoring will ensure risks are assessed regularly and managed appropriately. Expenditure and revenue streams are monitored against approved budgets by management and the financial team with material variances being reported. It is incumbent on all managers that any perceived extraordinary variances that have, or likely to have, had occurred are escalated immediately for consideration by Executive and/or Council. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS This is a routine process alerting Council of the current financial position of the Shire of Roebourne. DELEGATED AUTHORITY Officers have delegations within their duties to procure, carry out or receive monies. There is no delegation otherwise to receive these financial reports without being presented to Council. VOTING REQUIREMENTS Simple Majority


Page 26

OPTIONS: Option 1 As per the Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to:

1. RECEIVE the Financial Reports for the financial period ending 31 October

2011 and

2. APPROVE the following actions:

a. ______________________

b. ______________________

Option 3 That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to NOT RECEIVE the Financial Report for the financial period ending 31 October 2011.

CONCLUSION Council is obliged to receive the monthly financial reports as per statutory requirements. Details in regards to the variances and the commentary provided are to be noted as part of the report.


That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to RECEIVE the Financial Reports for the financial period ending 31 October 2011.


Page 27

Shire Of RoebourneStatement Of Financial Activity

for the period ending 31 October 2011

Rate Setting Statement

Original

Budget

Amended

Budget

Year to Date

Amended

Budget

Year To Date

Actual

$10,000 or

more

$ $ $ $ $

Operating

Revenues (Sources)

General Purpose Funding (excluding Rates) 6,167,246 6,167,246 1,994,344 1,840,675 153,669

Governance 67,010 67,010 22,340 164,060 (141,720)

Law, Order And Public Safety 492,915 667,915 315,898 399,951 (84,053)

Health 85,832 85,832 18,701 59,120 (40,419)

Education and Welfare 107,650 107,650 26,216 24,504 -

Housing 329,412 329,412 109,804 95,707 14,097

Community Amenities 10,547,427 10,547,427 4,737,136 5,363,099 (625,963)

Recreation And Culture 16,475,737 18,934,751 4,591,996 3,343,029 1,248,967

Transport 23,999,070 23,999,070 8,280,002 7,187,882 1,092,120

Economic Services 1,482,009 1,482,009 609,005 746,044 (137,039)

Other Property And Services 110,900 110,900 43,900 284,633 (240,733)

59,865,208 62,499,222 20,749,342 19,508,704 1,240,638

Expenses (Applications)

General Purpose Funding (837,403) (837,403) (286,543) (426,561) 140,018

Governance (4,528,424) (4,524,120) (2,169,247) (1,115,926) (1,053,321)

Law, Order And Public Safety (2,668,577) (2,843,577) (1,060,404) (716,388) (344,016)

Health (1,258,710) (1,258,710) (521,262) (291,676) (229,586)

Education and Welfare (418,199) (418,199) (156,721) (51,787) (104,934)

Housing (1,788,847) (1,788,847) (683,459) (205,228) (478,231)

Community Amenities (11,465,523) (11,497,821) (3,966,246) (2,943,550) (1,022,696)

Recreation And Culture (18,173,036) (18,098,899) (6,049,592) (4,130,090) (1,919,502)

Transport (17,650,864) (17,650,864) (6,458,217) (3,273,608) (3,184,609)

Economic Services (4,127,706) (4,127,706) (920,226) (742,285) (177,941)

Other Property And Services (678,429) (682,733) (354,390) 639,697 (994,087)

(63,595,718) (63,728,879) (22,626,307) (13,257,401) (9,368,906)

Capital

Revenue

Proceeds From Disposal Of Assets 157,281 157,281 157,281 15,040 142,241

Tsf From Aerodrome Reserve 4,793,987 5,042,181 1,846,190 0 1,846,190

Tsf From Royalties for Regions Reserve 28,223,225 28,223,225 10,875,946 3,765,224 7,110,722

Tsf From Plant Replacement Reserve 349,150 349,150 0 0 -

Tsf From Infrastructure Reserve 15,673,477 15,180,410 4,696,066 1,056,182 3,639,884

Tsf From Waste Management Reserve 0 0 0 0 -

Tsf From Housing Reserve 0 0 0 0 -

Tsf From Public Open Space Reserve 962,958 962,958 488,958 0 488,958

Tsf From Parks, Ovals and Rec Facilities 0 0 0 0 -

Tsf From Information Technology Reserve 0 0 0 0 -

Tsf From Aged Persons Homes Reserve 0 0 0 0 -

Tsf From Dampier Drainage Reserve 0 0 0 0 -

Tsf From Walkington Theatre Reserve 0 0 0 0 -

Tsf From Junior Sport Reserve 0 0 0 0 -

Tsf From Workers Comp Res 375,000 375,000 0 0 -

Tsf From Employee Entitlements Res 120,000 120,000 40,000 0 40,000

Tsf From Community Development Res 0 0 0 0 -

Tsf From Cossack Infrastructure Res 0 0 0 0 -

Tsf From Mosquito Control Reserve 0 0 0 0 -

Tsf From Airconditioning Reserve 0 0 0 0 -

Tsf From Medical Services Assistance

Package Reserve 100,000 100,000 100,000 0 100,000

Tsf From History & Cultural Publications 0 0 0 0 -

Restricted Funds Utilised 0 0 0 0 -

Tsf From Restricted Cash Unspent

Grants/Contributions 492,160 492,160 492,160 492,160 -

New Loans Raised 0 0 0 0 -

Repayments Of Self Supporting Loans 0 0 0 1,170 -

Repayments Of Interest Free Loans To Local

Groups 0 0 0 2,512 -

51,247,238 51,002,365 18,696,601 5,332,287 13,364,314


Page 28

Shire Of RoebourneStatement Of Financial Activity


Rate Setting Statement

Original

Budget

Amended

Budget

Year to Date

Amended

Budget

Year To Date

Actual

$10,000 or

more

$ $ $ $ $

Expenses

Purchase Of Assets - Land 0 0 0 0 -

Purchase of Assets - Artwork 0 0 0 0 -

Purchase Of Assets - Buildings (46,878,252) (48,569,199) (20,223,004) (7,860,169) (12,362,835)

Purchase Of Assets - Equipment (186,700) (197,237) (151,200) (109,656) (41,544)

Purchase Of Assets - Furniture & Equipment (516,200) (516,200) (298,536) (65,531) (233,005)

Purchase Of Assets - Plant (1,043,033) (1,086,939) (1,040,307) (863,213) (177,094)

Purchase Of Assets - Infrastructure (20,285,959) (20,828,847) (9,085,023) (2,989,476) (6,095,547)

Loan Principal Repayments (3,013,113) (3,013,113) (1,679,905) (1,678,651) -

Tsf To Aerodrome Reserve (645,230) (645,230) (215,076) (135,667) (79,409)

Tsf To Airconditioning Reserve 0 0 0 0 -

Tsf To Dampier Drainage Reserve (1,208) (1,208) (404) (233) -

Tsf To Plant Replacement Reserve (43,727) (43,727) (14,576) (22,030) -

Tsf To Walkington Theatre Reserve (230) (230) (76) (44) -

Tsf To Workers Compensation Reserve (56,521) (56,521) (18,840) (10,873) -

Tsf To Royalties for Regions Reserve (875,327) (875,327) (291,776) (417,232) 125,456

Tsf To Infrastructure Reserve (5,428,440) (5,428,440) (1,259,480) (144,368) (1,115,112)

Tsf To Waste Management Reserve (1,055,074) (1,055,074) (124,104) (94,237) (29,867)

Tsf To Housing Reserve (76,691) (76,691) (25,564) (14,748) (10,816)

Tsf To Parks, Ovals & Rec Facilities Reserve

0 0 0 0 -

Tsf To Aged Persons Home Reserve (99,253) (99,253) (62,661) (712) (61,949)

Tsf To Information Technology Reserve 0 0 0 0 -

Tsf To Junior Sport Reserve (4,217) (4,217) (1,404) (812) -

Tsf To Public Open Space Reserve (112,502) (112,502) (37,500) (15,605) (21,895)

Tsf To Mosquito Control Reserve (636) (636) (44) (26) -

Tsf To History & Cultural Publications

Reserve (2,553) (2,553) (852) (491) -

Tsf To Employee Entitlements Reserve (771,750) (771,750) (12,252) 0 -12,252

Tsf To Community Development Reserve (452,550) (452,550) (7,184) 0 -

Tsf To Underground Power Reserve 0 0 0 0 -

Tsf To Medical Services Assistance Package

Reserve (12,458) (12,458) 0 (2,397) -

Interest Free Loan Principal 0 0 0 0 -

Tsf of Unbudgeted Muni Restricted Cash 0 0 0 0 -

Income Set Aside As Restricted Funds 0 0 0 0 -

(81,561,624) (83,849,902) (34,549,768) (14,426,171) (20,123,597)

Adjustment For Non Cash Items

Depreciation 10,303,176 10,303,176 3,434,396 0

Amounts Set Aside To Provisions 0 0 0 0

Movement in Accrued Interest 0 0 0 (220,636)

Movement in Accrued Salaries & Wages (136,666) (136,666) (136,666) (363,817)

Movement in Deferred Pensioner Rates 0 0 0 9,064

(Profit) / Loss On Disposal Of Assets 185,896 185,896 185,896 0

10,352,406 10,352,406 3,483,626 (575,388)

Surplus Brought Forward 1 July 1,137,353 1,137,353 1,137,353 1,553,944

Amount Raised From Rates 22,555,137 22,567,093 21,987,093 22,235,088 (247,995)

Surplus / (Deficit) 0 (20,342) 8,877,940 20,371,063


Page 29

Operating revenue is below the year to date budget by $1,240,638 which represents a negative variance of 5.98%. Operating Expenditure is under the year to date budget by $9,368,906 which represents a negative variance of 41.41%. In accordance with the materiality threshold adopted by Council for the reporting of variances by programme in the Statement of Financial Activity, the following comments are made to provide an explanation of the above variances. General Purpose Funding Revenue Revenue down of 7.71% ($153,669) more than budgeted interest on reserves less rate write offs. Also increase in revenue raised by Property Enquiry Fees and an Ex Gratia payment received ahead of budgeted schedule. Expenditure Expenditure is showing a variance up of 48.86% ($140,018) which is due to allocation of administration costs, less than expected valuation costs and rates office expenses. Governance Revenue Revenue up by 634.38% ($417,720) which is due to the receipt of an unbudgeted grant for long term financial planning and YTD contributions from the provision for long service leave. Also unbudgeted income received for rebate on Workers Comp Performance Based Contribution 2009/2010. Expenditure Expenditure is down by 48.56% ($1,053,321) which is due to:

1) $175,035 down on Executive Services Employment Costs (ISP position vacancy) & Project Expenses spread evenly over the year.

2) $148,729 down on IT Software, Network Expenses, and Main Computer System upgrades. 3) $190,068 down on Non Statutory Donations – ACADs for 2011/12 4) $56,750 down on Contribution to Pilbara Regional Council for the annual member

contribution. 5) $73,645 down on Karratha Admin Building costs planned in Budget 6) $55,358 down on Office Expenses Corporate Services. 7) $51,500 down on Election & Council members expenses YTD (paid in November after

election results). 8) $138,096 down on Employment Costs Human Resources & Corporate Compliance, 9) $194,058 down on Transformational employment and office expenses spread evenly over

the year; scope yet to be finalised. 10) $72,287 down on Public Affairs & Marketing and Promotion expenses. 11) $331,688 down on Administration corporate services costs allocated and Depreciation not

yet posted YTD. 12) $24,982 down on Health and Safety Expenses and Executive Projects spread evenly over

the year. Law, Order and Public Safety Revenue Revenue is up by 26.61% ($84,053) which is due to contributions not yet received towards rangers and local laws $84,556. However the decrease is offset by unbudgeted revenue for Vehicle Storage Temporary Contract Charges ($101,360) and Grants Community Safety received ahead of scheduled budget ($48,930).


Page 30

Expenditure Expenditure is down 32.44% ($344,016) which is due to:

1) $90,281 down on Anti Graffiti Initiatives & Community Safety Budget. 2) $140,076 down on Animal control & employment costs & admin allocated, new positions

not yet commenced til October. 3) $26,990 down on Community Education/Promotions (Contributions to SAFE, Australian

Animal Registration for microchip day). 4) $24,480 down on depreciation not posted YTD. 5) $92,451 down on Cyclone preparation costs budgeted to commence in September.

Health Revenue Revenue is up by 216.13% ($40,419) which is due to contribution to medical services package t received earlier than expected. Expenditure Expenditure is down 44.04% ($229,586) which is due to:

1) $20,087 up on Mosquito Management employment costs unbudgeted 2) $17,114 down on employment costs health –position vacant until October 3) $64,688 down on Compliance Auditing & Inspections on Buildings to occur later in the year 4) $124,999 down on MSIS Retention payments

Education and Welfare Revenue Revenue is down by 6.53% ($1,712) which is an immaterial variance due to Freemasons Aged person unit reimbursement. The insignificant variance is being offset by Lease Income being down for Millers Well & Bulgarra Daycare. Expenditure Expenditure is showing a variance down of 66.96% ($104,934) which is due to:

1) $26,074 down on Early Learning Specialist Scholarship expenses as not commenced. 2) $46,844 down on Depreciation for Day Care Centres, as not allocated YTD. 3) $48,096 down on Karratha Youth Shed Expenses budgeted (including depreciation –

Centre not yet operational). Housing Revenue Revenue is showing a variance down of 12.84% ($14,097) due to lower rent on aged persons and staff housing year to date. Expenditure Expenditure is down 69.97% ($478,231) which is due to:

1) $129,978 down on Leased Housing expenses YTD – new 11/12 positions not yet filled 2) $75,225 down YTD on expenses budgeted for property management outsourcing

commenced Nov. 3) $134,675 down on Staff Housing Op & Mtce Costs Year to Date 4) $22,015 down on Aged Persons Housing Expenses budgeted evenly over the year 5) $212,856 down on Depreciation year to date 6) $62,292 up on allocation of Staff Housing costs to be offset against Department Budgets

Community Amenities Revenue Revenue is showing a variance up of 13.21% ($625,963) mainly due to:

1) $178,379 up on Domestic Collection Fees annually raised YTD 2) $137,891 up on Liquid Waste Disposal fees


Page 31

3) $498,343 up on Industrial/Commercial Refuse disposal & collection Fees 4) $43,781 down on Town Planning Fees 5) $100,000 down on budgeted Grants and Contributions towards planning positions 6) $21,684 down on Hazardous Waste disposal fees

Expenditure Expenditure is showing a variance down of 25.87% ($1,022,696). The main variances are as follows:

1) $ 21,693 down on Litter Control 2) $24,368 up on Economic Development Prospectus Project 3) $125,438 up on Trade/Commercial Refuse & Domestic Refuse Collection as per income

above budget 4) $158,004 down on budgeted loss on sale (plant) 5) $312,964 down on Depreciation not yet posted for Community Amenities Assets 6) $267,507 down on Refuse Site Maintenance & Refuse Site 7 Mile & Equipment

Replacement 7) $175,491 down on Local Planning Policy Strategy and Policy Development budgeted for 1st

Qtr 8) $13,946 down on Recycling 9) $25,714 down on Drainage maintenance costs 10) $26,196 up on Wickham Transfer station costs – to reallocate costing to 7Mile incorrectly

coded 11) $114,851 down on Strategic Planning employment costs and administration - Vacancy.

Recreation and Culture Revenue Revenue has a variance down of 27.2% ($1,248,967). The variance is due to:

1) $70,000 up on Contribution for Cossack Art Awards received 2) $17,101 down on Cossack Sale Commissions expected. 3) $27,946 up on Special Youth Projects Income 4) $145,882 up on Cultural and Planning Development contributions (as income budgeted for

Dec) 5) $32,364 down on Naidoc week Income from sponsorships budgeted for 1st Quarter 6) $33,360 up on KEC programmes income. 7) $31,080 up on Lease Income raised in September for full year rather than spread evenly

over the year. 8) $43,306 down on KAC & RAC Income – Attendance down due to offseason and closure. 9) $476,407 down on Government Grants budgeted to be received for Frank Butler Centre &

Other Recreation & Sport – to be received later in the year. 10) $1,000,000 down on Karratha Leisure Centre Government Grant not yet received.

Expenditure Expenditure has a variance of down 31.73% ($1,919,502). The main variances are as follows:

1) $150,477 down on Parks & Gardens Mtce – pending projects underway 2) $62,037 down on Karratha Entertainment Centre Expenses less maintenance than

expected 3) $58,479 down on Cossack Operating & Maintenance Expenses 4) $436,184 down on Depreciation not yet posted YTD from asset register. 5) $15,557 down on Roebourne/Wickham Community Activities expenses planned 6) $20,000 down on Contribution to St Lukes Oval 7) $39,769 down on Employment Costs Recreation, KEC, KAC, RAC, Community

Development, and History Officers 8) $33,002 up on KAC Maintenance expenditure to October 9) $48,507 down on RAC Maintenance & kiosk expenditure to October


Page 32

10) $252,160 down on administration expenses 11) $131,712 down on Karratha Library Contribution – Due to closure of Karratha Library 12) $39,830 down on Oval Maintenance ytd 13) $35,696 down on NAIDOC week expenses – still expenses to be paid 14) $86,451 down on Cossack Art award expenses – Budget includes 10/11 & 11/12 expenses

that overlap year due to timing of event. 15) $73,334 down on Contribution to Walkington Theatre – as per Library Contribution 16) $17,344 down on Dry Season Assistance Scheme Expenses – Grant to be acquitted in

2011/12 17) $44,316 down on Cultural Planning and Development(incl REAF) incurred but not yet paid 18) $82,397 up on Open Space/ Drain Reserve Mtce

Transport Revenue Revenue shows a variance down of 13.19% ($1,092,120). The main variances are as follows:

1) $999,650 down on Karratha Airport & Terminal income (due to reversal of June 2011 accrued income and landings data not received until mid November for October – timing Difference.

2) $91,216 up on Local Govt Road Grants & Roads to Recovery received earlier than budgeted. Expenditure Expenditure has a variance of down 49.31% ($3,184,609) the main variances are due to depreciation on infrastructure assets ($1,945,040) not yet applied and as follows:

1) $140,000 down on Contributions to Bridge works waiting on main Roads to complete & invoice

2) $142,310 down on Interest on Loan – Karratha Airport – after 10/11 interest accrual 3) $101,805 down on Footpath Mtce 4) $64,835 down on Pastoral Access Rd Mtce – pending projects underway 5) $238,641 down on Sheeting & Reseal Roads 6) $39,897 down on Other road Mtce expenses 7) $125,979 down on TTI Expenses – lower than expected 8) $13,023 down on Streetlights expenses – pending projects underway 9) $61,779 down on Airport Employment expenses 10) $263,881 down on Airside and Landside Mtce – YTD lower than expected 11) $77,973 up on Karratha Terminal Bldg Mtce and Airport Security expenses year to date 12) $64,349 up on Airport Security expenses YTD; due to additional required for carpark

Economic Services Revenue Revenue has a variance up of 22.5% ($137,039). Building Licence fees higher than budget year to date $234,452 and increased Camping Fees at Cleaverville & 40 Mile has been received year to date. Income above budgeted for swimming pool inspections ($10,721), however these increases are offset by Karratha Community Celebration Contributions being down $145,500 Not invoiced til November. Expenditure Expenditure has a variance down of 19.34% ($177,941) due to Roebourne Tourist Bureau Contribution down $15,690. Dampier Highway streetscape expenses not spent to October of $121,792. Building Control employment costs under budget by $47,574. 40 Mile Beach costs are under budget for $37,285,. However, up on Administration Costs $86,781 and down on expenses for Karratha Community Celebration $38,474 against budgeted month.


Page 33

Other Property and Services Revenue Revenue has a variance up of 548.37% ($240,733) which relates to Supervision of Subdivisions ($252,718) and Workers Compensation & Insurance Rebate ($18,817) less unclaimed Diesel Fuel Rebate $16,000. Expenditure Expenditure has a variance down of 280.51% ($994,087). This is mainly due to:

1) $921,670 up on plant costs & ABC allocations year to date 2) $18,817 up on Workers Compensation Claims 3) $62,844 down on depreciation costs not yet allocated YTD 4) $10,051 down up Tech Serv & Asset Management costs

Capital

Revenue

Capital Revenue shows a variance down of 71.48% ($13,364,314) - Transfers from

Reserves Year to Date under Budget to October 2011 due to delay on Major Capital

projects expenditure. Proceeds from disposal of assets are down by $142,241 Year to Date

against Budget.

Expenditure Capital expenditure shows a variance down of 58.25% ($20,123,597). This is mainly due to variances in the following areas:

1) $3,636,995 down on New Staff Housing Baynton West - $5m order has been placed for construction of 12 houses in 10/11 and was re-budgeted for 2011/12 capital to be completed around November.

2) $5,001,079 down on Pam Buchanan & Frank Butler Community Centre Buildings due to progress claims being less than expected due to delays in construction – as per Strategic Projects estimated

3) $3,144,648 down on Airport LV Power & Water Infrastructure upgrade projects behind budget YTD

4) $1,304,591 Parks – Infrastructure – Cattrall Park Upgrade $1.6m as budgeted to be spent by end of Oct – reforecast later in the year in budget review – Dec/Jan 12 expected to re-open.

5) $2,183,958 down on Karratha Youth Shed Building Upgrade – work still progressing Dec expected to complete; also $296,000 YTD variance on Fit Out as per contribution from Woodside in November

6) $791,404 down on various Public Toilets, Playgrounds & Other buildings on Portable toilet blocks & Kevin Richards Oval, Scout Hall Park & RAC & $687,332 down on new Admin Bldg Expansion YTD.

7) $1,098,646 down on Bulgarra Oval upgrade projects – forecast spend to be aligned in Budget Review

8) $273,380 down on Various Plant & Equipment Purchases planned YTD 9) $584,713 down on Airport Building Improvements & various Plant purchases planned 10) $277,439 Community Safety – Infrastructure – CCTV & Security, and Entry Statements

projects 11) $32,505 down on Upgrade Effluent Systems budget spread evenly over the year 12) $1,205,843 down on Transfer to Reserves for Aerodrome ($79,409), Infrastructure

($1,115,112), Waste Management ($29,867), Public Open Space ($21,895) 13) $163,871 up on Roads Infrastructure Capital Program as budgeted to October & $285,842

on KLC Rates Variance on budget year to date rates revenue for 2011/12 is currently up on budget by $247,995 (1.13%) to 31st October 2011.


Page 34

Shire Of Roebourne

Statement Of Financial Activity for the period ending 31 October 2011 Note 1. Net Current Assets

Note

Year To Date Actual

Budget Brought Forward 1 July

$ $

Current Assets Cash and Cash Equivalents - Unrestricted

9,434,450 253,448

Net Trust Liabilities in Muni

(8,754) 0

Trust - ATM Floats

0 0

Trust - Medical Services Incentive Services

0 0

Cash and Cash Equivalents - Restricted - LSL & R4R

366,285 540,000

Cash and Cash Equivalents - Restricted - Reserves 2 79,688,498 35,199,962

Cash - Restricted Unspent Grants/Contributions 1 1,526,444 Cash - Restricted Unspent Loans 1 0

Trade and Other Receivables 3 11,475,020 5,900,000

Land held for Resale - Development Costs

0 Inventories

448,318 236,402

Total Current Assets

102,930,260 42,129,812

Current Liabilities Trade and Other Payables

2,325,035 8,903,631

Bank Overdraft

0 0

Current Portion of Long Term Borrowings

1,338,780 -

Current Portion of Provisions

2,211,659 -

Total Current Liabilities

5,875,475 8,903,631

Net Current Assets

97,054,786 33,226,181

Plus (Minus) Items To Be Excluded Take Out Reserve Funds

(79,688,498) (35,199,962)

Take Out Fully Restricted Cash (Grants/Contributions)

(545,595) (492,160)

Take Out Fully Restricted Cash (Loans)

0 0

Take Out Restricted Cash (LSL)

0 (540,000)

Add Back Non Cash Provisions

2,211,659 651,750

Add Back Current Borrowings

1,338,780 2,354,191

Net Current Asset Position

20,371,131 0

Note Explanation:

1) Includes amounts received for:

- PDC Hydrology Grant

40,000

- Waterways Grant-St Luke's Oval

45,455

- Roebourne Enhancement Scheme

111,909

- Roebourne Community Recreation Assoc inc

23,024

220,388


Page 35

Shire Of Roebourne Statement Of Financial Activity (con’t)


2) Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Complex) are Cash Backed

3) Trade Debtors Includes Total Debtor Outstanding amounts invoiced for:

- Airlink Pty Ltd 252,166

- Alliance Airlines Pty Ltd 279,569

- Budget Rent a Car 44,859

- CHC Helicopters 31,070

- DTMT Construction Co 29,180

- Instant Waste Management 158,840

- Lyons & Peirce 590,300

- Neowest Building Co Pty Ltd 27,687

- PCH Group Pty Ltd 17,287

- Pilbara Iron Services 102,931

- Skywest Airlines Pty Ltd 33,054

- Sodexo Remote Sites Australia 22,597

- Tox Free 234,213

- WBHO-Carr Pty Ltd

49,328

- Virgin Blue Airlines 114,411

Total Trade and Other Receivables (incl above) 6,424,090

Total Rates Debtors Outstanding 5,050,930

Current 75%

> 30 days 15%

> 60 days 4%

> 90 days 6%

Sundry Debtors October 2011

Current

> 30 Days

> 60 Days

> 90 Days


Page 36

Shire Of Roebourne Statement of Financial Position for the period ending 31 October 2011

Note 2: Balance Sheet 2011/12

$

Current Assets Cash On Hand 24,409

Cash and Cash Equivalents - Unrestricted 10,936,485

Cash and Cash Equivalents - Restricted (Trust) 1,788,231

Cash and Cash Equivalents - Restricted 80,054,783

Trade and Other Receivables 11,481,504

Inventories 448,318

Total Current Assets 104,733,729

Non Current Assets

Trade and Other Receivables 74,107

Infrastructure 87,858,318

Property, Plant And Equipment 87,625,396

Total Non Current Assets 175,557,821

Total Assets 280,291,550

Current Liabilities

Bank Overdrafts 0

Trade and Other Payables 2,325,035

Trust Liabilities 1,796,984

Short Term Borrowings 1,338,780

Short Term Provisions 2,211,659

Total Current Liabilities 7,672,459

Non Current Liabilities

Long Term Borrowings 14,851,611

Long Term Provisions 220,811

Total Non Current Liabilities 15,072,422

Total Liabilities 22,744,881

Net Assets 257,546,669

Equity

Accumulated Surplus 163,614,617

Asset Revaluation Reserve 11,681,010

Reserves 79,589,196

Total Equity 254,884,822


Page 37

Shire Of Roebourne Statement Of Financial Activity


Note 3: Cash and Cash Equivalents

$

Municipal Fund Bank

Cash On Hand 24,409 Westpac on call 2,534,371 Term deposits – Westpac / WATC 10,190,344

12,749,124

Reserves Fund Bank

Westpac on call & Term Deposits 79,688,498 Westpac -Maxi Reserve 366,285

80,054,783

Total Cash 92,803,907


Page 38

Shire Of Roebourne Statement Of Financial Activity

by Divisions by Activities for the period ending 31 October 2011 Note 4

2011/2012 Budget

2011/2012 Amended

2011/2012 Year To Date

Budget

2011/2012 Actual To

Date

$ $ $ $

Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)

CORPORATE & EXECUTIVE SERVICES Net (Cost) Revenue to Council for Rates 22,026,540 22,038,496 22,162,557 22,030,867

Net (Cost) Revenue to Council for General Revenue (1,142,167) (1,142,167) (838,937) 764,937

Net (Cost) Revenue to Council for Corporate Services 2,083,783 2,083,783 121,052 (54,115)

Net (Cost) Revenue to Council for Project Management 0 0 (13,612) 0

Net (Cost) Revenue to Council for Information Services (619,428) (587,428) (316,881) (168,365)

Net (Cost) Revenue to Council for Television & Radio Services (23,101) (23,101) (4,882) (3,934)

Net (Cost) Revenue to Council for Members of Council (630,795) (630,795) (498,127) (384,700)

Net (Cost) Revenue to Council for Emergency Services (116) (116) 172,201 23,319

Net (Cost) Revenue to Council for Cossack Infrastructure Project 0 0 0 (13,269)

Net (Cost) Revenue to Council for Executive Admin (1,412,063) (1,412,063) (482,588) (316,836)

Net (Cost) Revenue to Council for Vehicle Storage Temporary Contract 0 0 0 101,360

Net (Cost) Revenue to Council for Human Resources (784,629) (784,629) (257,216) (217,538)

Net (Cost) Revenue to Council for Public Affairs (482,853) (482,853) (192,148) (91,980)

Net (Cost) Revenue to Council for Corporate Compliance Services (981,026) (1,013,026) (354,340) (218,618)

Net (Cost) Revenue to Council for Transformational Process (603,530) (603,530) (201,176) 0

Net (Cost) Revenue to Council for Staff Housing (497,797) (497,797) (1,029,624) (1,152,685)

Net (Cost) Revenue to Council for Public Services Overheads (26,470) (26,470) (7,114) 196,946

COMMUNITY SERVICES Net (Cost) Revenue to Council for Cossack Art Awards (11,820) (11,820) (53,820) 85,756

Net (Cost) Revenue to Council for Tourism/Visitors Centres (499,139) (499,139) (111,235) (129,785)

Net (Cost) Revenue to Council for Aged Persons Housing (182,243) (182,243) (82,843) 7,756

Net (Cost) Revenue to Council for Youth Development (95,400) (55,400) 1,532 33,262

Net (Cost) Revenue to Council for Other Culture (196,696) (196,696) (73,833) (39,736)

Net (Cost) Revenue to Council for Community Development (1,095,578) (1,095,578) (534,188) (421,963)

Net (Cost) Revenue to Council for Walkington Theatre (355,000) (355,000) (97,750) (24,416)

Net (Cost) Revenue to Council for Community Sponsorship (1,287,772) (1,287,772) (988,772) (444,855)

Net (Cost) Revenue to Council for Daycare Centres (182,563) (182,563) (74,606) (15,077)

Net (Cost) Revenue to Council for Child Health Clinics (99,685) (99,685) (34,661) (19,240)

Net (Cost) Revenue to Council for Karratha Entertainment Centre (1,561,168) (1,561,168) (571,334) (383,369)

Net (Cost) Revenue to Council for Karratha Aquatic Centre (1,077,362) (1,077,362) (395,705) (334,328)

Net (Cost) Revenue to Council for Roebourne Aquatic Centre (319,616) (319,616) (201,548) (55,666)

Net (Cost) Revenue to Council for Libraries (1,403,773) (1,403,773) (470,163) (267,788)

Net (Cost) Revenue to Council for Cossack Operations (539,021) (546,832) (234,440) (149,634)

Net (Cost) Revenue to Council for Ovals & Hardcourts (1,013,121) (1,048,715) (735,685) (338,199)

Net (Cost) Revenue to Council for Karratha Bowling & Golf (414,031) (414,031) (138,077) (133,635)

Net (Cost) Revenue to Council for Pavilions & Halls (2,885,784) (2,879,384) (4,328,602) (1,395,149)

Net (Cost) Revenue to Council for Recreation Projects (1,151,585) (1,151,585) (399,291) 1,488,916

Net (Cost) Revenue to Council for Playgrounds (266,109) (266,109) (197,992) (64,011)

Net (Cost) Revenue to Council for Medical Services (17,928) (17,928) (30,979) 23,311

Net (Cost) Revenue to Council for Other Buildings 355,635 355,635 (167,065) 43,988


Page 39

Shire Of Roebourne Statement Of Financial Activity (con’t)

by Divisions by Activities for the period ending 31 October 2011

2011/2012 Budget

2011/2012 Amended

2011/2012 Year To Date

Amended Budget

2011/2012 Actual To

Date

$ $ $ $

COMMUNITY SERVICES (con’t) Net (Cost) Revenue to Council for The Youth Shed (1,211,500) (4,255,203) (3,048,613) (431,922)

Net (Cost) Revenue to Council for Youth Centres 0 3,003,703 1,866,664 460,593

Net (Cost) Revenue to Council for Leisure & Learning Precinct (20,000) (20,000) 993,332 (895,280)

Net (Cost) Revenue to Council for Pam Buchanan Family Centre 8,075 8,075 2,696 0

Net (Cost) Revenue to Council for Economic Development (198,319) (198,319) (67,941) (82,191)

DEVELOPMENT & REGULATORY SERVICES Net (Cost) Revenue to Council for Building Control 91,057 91,057 28,183 342,047

Net (Cost) Revenue to Council for Health Services (725,567) (725,567) (260,233) (232,526)

Net (Cost) Revenue to Council for Town Planning (1,101,443) (1,101,443) (385,147) (363,091)

Net (Cost) Revenue to Council for Strategic Planning (626,002) (626,002) (179,436) (55,007)

Net (Cost) Revenue to Council for Community Safety (273,291) (273,291) (454,280) (34,877)

Net (Cost) Revenue to Council for Ranger Services (1,885,365) (1,885,365) (864,745) (491,207)

Net (Cost) Revenue to Council for Camping Grounds (4,600) (4,600) 100,009 19,964

INFRASTRUCTURE & BUSINESS PROJECTS

Net (Cost) Revenue to Council for Waste Collection 205,808 205,808 819,552 920,574

Net (Cost) Revenue to Council for Landfill Operations 544,870 512,572 467,313 1,445,637

Net (Cost) Revenue to Council for Waste Overheads 339,677 339,677 137,900 502,312

Net (Cost) Revenue to Council for Depots (320,228) (320,228) (193,977) (65,202)

Net (Cost) Revenue to Council for Vehicles & Plant 123,508 123,508 (104,768) 156,038

Net (Cost) Revenue to Council for Roads & Streets (2,276,055) (2,276,055) (2,107,038) (1,805,925)

Net (Cost) Revenue to Council for Parks & Gardens (1,327,691) (1,290,686) (454,549) (610,056)

Net (Cost) Revenue to Council for Drainage (201,487) (201,487) (70,496) (39,478)

Net (Cost) Revenue to Council for Footpaths & Bike Paths (534,692) (534,692) (178,228) (76,423)

Net (Cost) Revenue to Council for Effluent Re-Use Scheme (544,159) (544,159) (348,647) (291,642)

Net (Cost) Revenue to Council for Cemeteries (57,634) (57,634) (19,398) (22,544)

Net (Cost) Revenue to Council for Public Toilets (233,696) (233,696) (109,945) (61,995)

Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties (104,369) (104,369) (35,070) (32,441) Net (Cost) Revenue to Council for Roebourne Enhancement Scheme 0 0 0 0

Net (Cost) Revenue to Council for Town Beautification (1,305,558) (1,305,558) (596,108) (505,683) Net (Cost) Revenue to Council for Private Works & Reinstatements 0 0 0 (44)

Net (Cost) Revenue to Council for Works Overheads 0 0 (30,459) 669,341

Net (Cost) Revenue to Council for Parks & Gardens Overheads 0 0 932 303,230

Net (Cost) Revenue to Council for Karratha Airport 7,621,722 7,621,722 1,677,752 2,926,658

Net (Cost) Revenue to Council for Tien Tsin Inne 378,278 378,278 118,044 252,250

Net (Cost) Revenue to Council for Other Airports (13,473) (13,473) (4,574) (45)

Net (Cost) Revenue to Council for Tech Services (793,863) (793,863) (304,208) (960,461)

Net (Cost) Revenue to Council for Tech Services Overheads (9,443) (9,443) (3,684) (1,717)


Page 40

9.2 LIST OF ACCOUNTS NOVEMBER 2011

File No: FM.19

Responsible Executive Officer: Executive Manager Financial Services

Reporting Author: Creditors Officer


Applicant/Proponent: Not applicable


Attachment(s) Nil

PURPOSE To advise Council of payments made since the previous Ordinary Council Meeting. BACKGROUND Council has given delegated authority that allows the Chief Executive Officer to approve payments from Council’s bank accounts either via cheque or through electronic lodgement. LEVEL OF SIGNIFICANCE The level of significance for this matter is very high in ensuring trade creditors are compensated for services they provide to the Shire. These services enable the Shire to meet the needs and expectations of the community. COUNCILLOR/OFFICER CONSULTATION Officers have been involved in the approvals of any requisitions, purchase orders, invoicing and reconciliation matters. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Payments are to be made in accordance with Part 6, Division 4 of the Local Government Act 1995 and as per the Local Government (Financial Management) Regulations 1996. Payments are to be made through the municipal fund, trust fund or reserve funds. Payments are to be in accordance with approved systems as authorised by the CEO. POLICY IMPLICATIONS Staff are required to ensure that they comply under Council Policy CF6 – Purchasing Policy and CF5 - Regional Price Preference Policy (where applicable) and that budget provision is available for any expenditure commitments. FINANCIAL IMPLICATIONS Payments are made under delegated authority and are within defined and approved budgets. Payment is made within agreed trade terms and in a timely manner.


Page 41

STRATEGIC IMPLICATIONS Key Goal Two – Delivering Services Objective - Meeting the set service standards. Focussing on continuous improvement and best practice. Initiatives - Set service standards and regularly review to ensure they reflect the communities’ priorities. Continually review and streamline key work practices and work processes. Priority 2009/10 - Establish work improvement groups within each division to review and streamline key

processes and practices.

RISK MANAGEMENT CONSIDERATIONS It is incumbent on the Shire to have good trade practices. As a leader in the community it is important that good governance structures and controls are established. Having poor terms of trade is likely to have increase risk of penalties, loss of quality services and contractors and increase in dissatisfaction amongst the community. The reverse is the case with good terms of trade. ISSUES Economic Issues There are indirect benefits to the community with timely payments to the local economy. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS This is a monthly practice approved through delegation and policy direction. DELEGATED AUTHORITY Payments are made in accordance with agreed delegations provided to the CEO and staff as per Delegation 8 – Payment from the Municipal Find and Trust Fund. VOTING REQUIREMENTS Simple Majority


Page 42

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act, 1995 RESOLVES to:

ACCEPT payments totalling $ 12,272,622.02 submitted and checked with vouchers, being made up of :

a. Trust Vouchers 87 to 97 (Inclusive), b. EFT13102 to EFT13555 (Inclusive), c. Cheque Vouchers 74471 to 74561 (Inclusive) d. Cancelled cheques 74433, 74486, 74511, 74522, EFT13107,

EFT13211A & EFT13439 e. Direct Debits DD14372.1 – DD14585.1 f. Payroll Cheques $1,065,371.97

with the EXCEPTION OF __(as listed)__

CONCLUSION It has been a customary practice that whilst being a leader in the community that we meet our terms of credit as established between suppliers and aspire to obtain discounts where practicable. Payments have been approved by authorised officers in accordance with agreed delegations and policy frameworks.


That Council by Simple Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act, 1995 RESOLVES to:

ACCEPT payments totalling $12,272,622.02 submitted and checked with vouchers, being made up of :

a. Trust Vouchers 87 to 97 (Inclusive), b. EFT13102 to EFT13555 (Inclusive), c. Cheque Vouchers 74471 to 74561 (Inclusive) d. Cancelled cheques 74433, 74486, 74511, 74522, EFT13107,

EFT13211A & EFT13439 e. Direct Debits DD14372.1 – DD14585.1 f. Payroll Cheques $1,065,371.97

as listed below:

Chq/EFT Date Name Description Amount

87 03.11.2011 G. Bailey Refund Of 2011 Election Nomination Deposit 80.00

88 03.11.2011 LINK (Local Information Network Karratha) Inc. Millars Well Pavilion Bond Refund 400.00

89 03.11.2011 Aboriginal Legal Service Of WA Refund Of Hall Hire Bond 250.00

90 03.11.2011 Bellette Karl Peter Refund Of Planning Bond - Lot 3687 9A Simpson Street Nickol 7,000.00

91 03.11.2011 M. Bertling Refund Of 2011 Election Nomination Deposit 80.00

92 03.11.2011 Doecke Jeanette Refund Of Hall Hire Bond 250.00

93 03.11.2011 P. Long Refund Of 2011 Election Nomination Deposit 80.00

94 03.11.2011 J. Miller Refund Of 2011 Election Nomination Deposit 80.00

95 03.11.2011 Pilbara Multicultural Association Refund Of Hall Hire Bond 250.00

96 03.11.2011 J. Parsons - Smith Refund Of 2011 Election Nomination Deposit 80.00

97 03.11.2011 Weerianna Hostel Refund Of Cat Trap Deposit 30.00


Page 43


EFT13102 02.11.2011 Australian Taxation Office Payroll deductions 183,332.05

EFT13103 02.11.2011 Child Support Agency Payroll deductions 90.00

EFT13104 01.11.2011 Harvey World Travel Staff Airfares 2,123.99

EFT13105 01.11.2011 Shell Company Of Australia Fuel 3,909.15

EFT13106 01.11.2011 Commander Center Labour & Travel Charges 24/10/2011 & 25/10/2011 For Telephone System Failure 2,684.00

EFT13107 01.11.2011 Gavin Construction Cancelled Cheque 0.00

EFT13108 01.11.2011 D. Hutchens Travel & Accommodation Expenses 643.43

EFT13109 01.11.2011 LGIS Insurance Broking Bushfire Insurance 31/10/11 - 30/06/12 909.57

EFT13110 01.11.2011 D. Pentz Conference Expenses 217.30

EFT13111 01.11.2011 Woolworths (WA) Ltd Grocery Items 1,138.90

EFT13112 01.11.2011 Gavin Construction The Youth Shed - Design & Construction Tender G03-10/11 Progress Claim 7 842,496.11

EFT13113 01.11.2011 WA Local Govt Superannuation Plan Superannuation Contributions 197,802.78

EFT13114 03.11.2011 D. Hipworth Refund Of 2011 Election Nomination Deposit 80.00

EFT13115 03.11.2011 J. Lally Refund Of 2011 Election Nomination Deposit 80.00

EFT13116 03.11.2011 N. Lockwood Refund Of 2011 Election Nomination Deposit 80.00

EFT13117 03.11.2011 A. Wright Travel Assistance Refund 2,153.80

EFT13118 03.11.2011 Karratha Contracting Pty Ltd

Depot Connect Temporary Toilet Plumbing, Cossack Air Conditioner Installation, 20A Shadwick Installation Of Gas Oven, 1 Cook Close Air Conditioner Installation, KAC Retaining Wall Repairs, Repair Air Conditioning, Electrical Repairs 58,717.05

EFT13119 04.11.2011 Downer Edi Works Pty Ltd Asphalt Resealing Works 337,693.13

EFT13120 04.11.2011 Haven Designs Shire Housing Project - Progress Claim 5 817,626.68

EFT13121 04.11.2011 Allied Pickfords - Karratha Staff Relocation Charges 3,765.58

EFT13122 04.11.2011 All Seasons Karratha Accommodation & Meals 1,039.40

EFT13123 04.11.2011 Corporate Express Australia Pty Ltd Office Stationery & Equipment 1,676.21

EFT13124 04.11.2011 C-Direct P/L Prepaid TT Kiosk Phone Cards 1,920.00

EFT13125 04.11.2011 Transpacific Cleanaway Waste Collection Services 67,223.90

EFT13126 04.11.2011 Chandler Macleod 7 Mile Waste Labour Hire 30,299.09

EFT13127 04.11.2011 James Cutfield T/As Signature Music

Twilight Tunes Production & Coordination 16/10/11 1,980.00

EFT13128 04.11.2011 Davis Langdon Australia Pty Ltd

Project Consultancy Services - Housing Construction To Facility Handover, Baynton West Family Centre Management Services 5,379.00

EFT13129 04.11.2011 Educational Experience Pty Limited KEC Holiday Program Items 730.26

EFT13130 04.11.2011 Excel Electronics Depot External Antenna Installation, 47 Clarkson Way Aerial Testing 792.00

EFT13131 04.11.2011 Forte Airport Management

Karratha Airport Electrical Design Work, Airport Car Park Project Management 77,750.16

EFT13132 04.11.2011 J. Fox Purchase Of Library Books 113.35

EFT13133 04.11.2011 Grant Thornton (WA) Pty Ltd

Interim & Annual Audit Fees 2010/2011 - Final Fee & Disbursements 13,058.00

EFT13134 04.11.2011 Garrards Pty Ltd Biflex Duo 718.00

EFT13135 04.11.2011 Harvey World Travel Councillors & Staff Airfares 787.99

EFT13136 04.11.2011 Hart Sport KEC Holiday Program Items 349.20

EFT13137 04.11.2011 Hathaway's Lubricants Oil 2,652.42

EFT13138 04.11.2011 Host Direct TTI Stock 430.32

EFT13139 04.11.2011 Spectacles 2-4-1 Prescription Safety Glasses 347.00

EFT13140 04.11.2011 Karratha International Hotel Staff & Contractor Accommodation 2,192.00

EFT13141 04.11.2011 Karratha Tavern TTI Kiosk Stock 13,303.93

EFT13142 04.11.2011 LRW'S Electrical Tyres 768.20

EFT13143 04.11.2011 Lil's Retravision Karratha Digital Camera 482.95

EFT13144 04.11.2011 N.Lockwood Reimbursement Of Council Expenses 1,968.71

EFT13145 04.11.2011 Midalia Steel Chainwire & Steel 534.65


Page 44


EFT13146 04.11.2011 Main Roads Western Australia

Dampier Highway Supply & Installation Of Service Ducts 76,604.61

EFT13147 04.11.2011 M.E.Y. Equipment Depot Suction Hose 356.90

EFT13148 04.11.2011 Market Creations Pty Ltd Website Update, Anti Graffiti Web Form Customisation & Implementation 1,364.00

EFT13149 04.11.2011 WALGA (Marketforce) Advertising 2,643.27

EFT13150 04.11.2011 New Wave Caterers Cleansweep Taskforce Catering 13.06.2011 372.00

EFT13151 04.11.2011 Norwest Sand & Gravel Pty Ltd KAC Topsoil 1,108.80

EFT13152 04.11.2011 Poolmart Karratha Chlorine For Bulgarra Tanks 801.00

EFT13153 04.11.2011 Pilbara Iron Company (Services) Pty Ltd

Wickham Library, Wickham Clinic, Dampier Library, Dampier Pavilion Electricity Charges 1,989.18

EFT13154 04.11.2011 Parry's Merchants TTI Kiosk Stock, KAC Kiosk Stock 16,477.85

EFT13155 04.11.2011 Pilbara Holiday Park Staff Accommodation 2,880.00

EFT13156 04.11.2011 St John Ambulance-Karratha

Karratha Community Celebration Ambulance Coverage 440.00


EFT13158 04.11.2011 Street Furniture Australia Pty Ltd Karratha Airport Furniture 719.40

EFT13159 04.11.2011 Reliance Petroleum Fuel 23,106.13

EFT13160 04.11.2011 Stihl Shop Redcliffe Depot - Fuel Cap 26.50

EFT13161 04.11.2011 Position Partners Equipment Purchase Rover GPS & Receiver (Less $15,000.00 Trade In) 30,800.00

EFT13162 04.11.2011 TNT Express Freight 3,773.47

EFT13163 04.11.2011 Truck Centre (WA) Pty Ltd Prime Mover Warranty Servicing 1,234.11

EFT13164 04.11.2011 The Retic Shop Reticulation Items 3,013.78

EFT13165 04.11.2011 Landmark Operations Limited Depot Quickbayt 182.60

EFT13166 04.11.2011 Yaandina Family Centre Stay On Your Feet Week Fuel Contribution 150.00

EFT13167 04.11.2011 Atom Supply Depot Kerosene Broom & Buckles 289.73

EFT13168 04.11.2011 Blackwoods (Atkins Carlyle Ltd) Depot Disposable Glove, Mortein, Spanner Sets 851.71

EFT13169 04.11.2011 Auslec Cossack Various Hardware Items 186.16

EFT13170 04.11.2011 Protector Alsafe Uniforms & Protective Clothing 2,003.25

EFT13171 04.11.2011 A & P Transport Depot Chicken Feed 80.00

EFT13172 04.11.2011 Abco Products Ecozyme Chemicals 380.16

EFT13173 04.11.2011 Attorney-General's Department

Karratha Airport Auscheck Security Checks September 2011 891.00

EFT13174 04.11.2011 Ausco Building Systems Pty Ltd Depot Transportable Office & Furniture Hire 6,997.72

EFT13175 04.11.2011 Apprenticeships Australia Apprenticeship Management - Heavy Duty Mechanic 733.34

EFT13176 04.11.2011 Artcraft Pty Ltd Depot Steel Guide Posts 6,600.00

EFT13177 04.11.2011 The Artists Foundation Of WA T/As Artsource

Cossack Art Awards 2011 Final Progress Payment 20,308.29

EFT13178 04.11.2011 Ausco Modular Pty Limited Depot Temporary Toilet Block 4,199.72

EFT13179 04.11.2011 Airport Security Pty Ltd Karratha Airport Aviation Security Identification Cards 480.00

EFT13180 04.11.2011 Apple Pty Ltd iPad2 For Councillors 2,721.01

EFT13181 04.11.2011 ARUP Pty Ltd Dreamers Hill Traffic Management Study 4,238.30

EFT13182 04.11.2011 Atktec Pty Ltd Video Conference Antenna 533.50

EFT13183 04.11.2011 Analytical Reference Laboratory (WA) Pty Ltd 7 Mile Waste Water Testing 2,628.45

EFT13184 04.11.2011 D Atkinson Lost Car Parking Ticket Refund 160.00

EFT13185 04.11.2011 BP Roebourne Fuel 839.79

EFT13186 04.11.2011 Bunzl Ltd Depot Soap, Aerosols 461.70

EFT13187 04.11.2011 Beaurepaires Tyres 1,959.00

EFT13188 04.11.2011 BC Lock & Key Rekey Facilities 1,168.18

EFT13189 04.11.2011 Wickham Service Station Fuel 408.60

EFT13190 04.11.2011

BT Equipment Pty Ltd T/a Tutt Bryant Equipment Depot Fuel Filters, Oil, Air Filters 773.61


Page 45


EFT13191 04.11.2011 Bailey Paints The Youth Shed Mural Paints 2,684.00

EFT13192 04.11.2011 CJD Equipment Oil Temperature Sensor 5,374.88

EFT13193 04.11.2011 Centurion Transport Co Pty Ltd Freight 3,741.09

EFT13194 04.11.2011 Coates Hire Operations

Bulgarra Community Centre Toilet Block Hire, Karratha Community Celebration Generator & Forklift Hire 7,863.39

EFT13195 04.11.2011 Coca-Cola Amatil (Holdings) Ltd TT Kiosk Stock 6,559.53

EFT13196 04.11.2011

Covs Parts Pty Ltd (formerly Coventry Group Ltd)

Hand Cleaner, Trailer Plug. Dust Masks, Air Filters 917.30

EFT13197 04.11.2011 Cummins South Pacific Pty Ltd Coolant 1,098.26

EFT13198 04.11.2011 Coral Coast Print Pty Ltd REAF 2011 Programme Booklets x 1000, Staff Business Cards 6,259.88

EFT13199 04.11.2011 Coda Studio Pty Ltd Baynton West Family Centre Administration Fees 21,248.76

EFT13200 04.11.2011 Corporate Profile Pty Ltd Staff Uniforms 1,962.84

EFT13201 04.11.2011 CPS Wear Parts Plow Bolt 121.44

EFT13202 04.11.2011 David Gray & Company Pty Limited Dynamic Lifter 466.93

EFT13203 04.11.2011 Dy-Mark (Aust) Pty Ltd Spray & Mark Paint 1,071.32

EFT13204 04.11.2011 Dymocks Hay Street Dampier & Wickham Library Books & DVD's 1,759.49

EFT13205 04.11.2011 E & MJ Rosher Pty Ltd Purchase Of Single Axle Trailer, Air Filters & V-Belts 15,269.20

EFT13206 04.11.2011

Scottish Pacific Business Finance P/l ( Eyres Safety Optics) Safety Glasses 514.42

EFT13207 04.11.2011 Farinosi & Sons Pty Ltd Measuring Tape & Cut Off Disc 115.92

EFT13208 04.11.2011 Fire & Safety WA Kestrel Wind Meter 3000 390.50

EFT13209 04.11.2011 Frogs Coffee Bean & Tea TTI Kiosk Stock 870.00

EFT13210 04.11.2011

Fire & Emergency Services Authority (ESL Payments) 2011/2012 Emergency Services Levy 15,204.60

EFT13211A 04.11.2011 Bradley Gordon Fowler Cancelled Cheque 0.00

EFT13212 04.11.2011 Gas City Pest Control Cossack & Bassett Road Wasp & Rodent Extermination 619.08

EFT13213 04.11.2011 Gym Care: Commercial Fitness Specialists KEC Gym Service & Safety Audit 1,767.11

EFT13214 04.11.2011 Globe Australia Pty Ltd Biopren Chemicals 2,466.20

EFT13215 04.11.2011 Geografia Public Open Space Questionnaire Analysis 3,762.00

EFT13216 04.11.2011 Home Hardware Karratha Garden Hose Kit, Air Filter, Fuel Filter 136.67

EFT13217 04.11.2011 Hydramet KAC Ammonia & Gasket 165.58

EFT13218 04.11.2011 Hevrons Graffiti Removal Items 1,040.20

EFT13219 04.11.2011 Harvey Norman USB Hard Drives & Telephone Headsets 531.90

EFT13220 04.11.2011 Hitachi Construction Machinery Air Conditioning Filter 673.80

EFT13221 04.11.2011 Hinaki Whanau Trust/ Tv Te

Dollars For Bags Roebourne Cleanup 21.10.2011 1,800.00

EFT13222 04.11.2011 Glenys Hayton Cleaverville Caretakers Fuel Reimbursement 544.40

EFT13223 04.11.2011 ID Consulting Pty Ltd Informed Decisions Subscription Renewals 26,400.00

EFT13224 04.11.2011 Rebecca Jarvis Communications Consulting Services 13,680.00

EFT13225 04.11.2011 Karratha Smash Repairs Replace Vehicle Windows & Windscreens, Vehicle Towing Services 4,035.28

EFT13226 04.11.2011 Karratha Auto Electrics Machinery Repairs 4,514.62

EFT13227 04.11.2011 Kott Gunning Legal Advice 3,552.55

EFT13228 04.11.2011 Kinetic Health Group Pty Ltd Staff Twinrix Vaccinations 281.60

EFT13229 04.11.2011 Karratha Newsagency - TTI Account TTI Kiosk Magazines & Newspapers 3,964.11

EFT13230 04.11.2011 Karratha Newsagency - Admin Office Account Admin Building Newspapers 56.20

EFT13231 04.11.2011 Lo-Go Appointments Finance Labour Hire 2,786.14


Page 46


EFT13232 04.11.2011 Landgate GRV & Mining Interim Valuation Charging Schedules 9,182.56

EFT13233 04.11.2011 LGIS Risk Management

Karratha Leisure Centre - Review Of Pindan Contracting Project Risk Management Plan & HSE Management 2,084.01

EFT13234 04.11.2011 A.B. Loveridge TTI Kiosk Souvenir Items 2,082.35

EFT13235 04.11.2011 Liberty Oil Corporation Fuel 46,908.84

EFT13236 04.11.2011 Lion Hire Pty Ltd Karratha Community Celebration Hire Of Lighting Plant 544.50

EFT13237 04.11.2011 Macdonald Johnston Engineering Depot Coupling, Sealing Kit, Nozzles, Joystick 1,877.07

EFT13238 04.11.2011 Moxham Motors Air Filter, Oil Filter, Fuel Filter 633.80

EFT13239 04.11.2011 Media Monitors Australia Pty Ltd Monitoring Service 01/11/11 - 30/11/11 1,075.26

EFT13240 04.11.2011 Mike Allen Planning Coastal Management Strategy Professional Fees 1,375.00

EFT13241 04.11.2011 Mary Jeavons Landscape Architects

Baynton West Family Centre Design Documentation Final 50% 5,775.00

EFT13242 04.11.2011 NW Communications & IT Specialists

Stove Hill Communications Hut UPS Powersheild 1,371.30

EFT13243 04.11.2011 Northwest Copier & Fax Services Photocopier Usage & Servicing 10,730.88

EFT13244 04.11.2011 Broadcast Australia Pty Ltd

Mount Welcome Facilities Leasing Power12.08.2011 - 09.09.2011 392.89

EFT13245 04.11.2011 Neverfail Springwater Pty Ltd 7 Mile Waste - 15L Water Refills 267.60

EFT13246 04.11.2011 Luke & Cynthia McAlpine Rates refund for assessment A43864 1 O'Neil Court Millars Well 235.31

EFT13247 04.11.2011 Orica Australia Pty Ltd Bulgarra Water Plant Service Fee 920kg Chlorine Cylinder 2,094.08

EFT13248 04.11.2011 OTS Landscaping Service Roebourne & Tambrey Reticulation Repairs 5,027.25

EFT13249 04.11.2011 Hanson Construction Materials Pty Ltd Ready Mix Concrete 3,623.71

EFT13250 04.11.2011 Pilbara Distributors KAC & RAC Kiosk Stock 2,302.79

EFT13251 04.11.2011 Pirtek Hose Assemblies, Oil, Safety Guard 2,417.32

EFT13252 04.11.2011 Pilbara Motor Group Air Filters, Fuel Filters, Spark Plugs 1,561.41

EFT13253 04.11.2011 Pilbara TAFE Walkington Theatre Contribution - September 2011 16,145.48

EFT13254 04.11.2011 Pilbara Copy Service 7 Mile Waste Photocopier Usage & Servicing 177.79

EFT13255 04.11.2011 Pilbara Newspapers Pty Ltd (Pilbara Echo)

Pilbara Echo Advertising - KEC Timetable, Pre-Cyclone Cleanup, Twilight Tunes 2,697.48

EFT13256 04.11.2011 Public Libraries WA Inc Dampier Library PLWA Membership Renewal 150.00

EFT13257 04.11.2011 Poolwerx Karratha 38 Lewis Drive Pool Service 21.10.2011 167.86

EFT13258 04.11.2011 Roy Galvin & Co Pty Ltd Hose & Fittings 2,189.40

EFT13259 04.11.2011 Rocla Pipeline Products Concrete Pipe 1,589.06

EFT13260 04.11.2011 Red 11 Pty Ltd Computer Server & Monitors 25,700.11

EFT13261 04.11.2011 RPS Planning Town Planning Development Application Assessments 6,594.50

EFT13262 04.11.2011 Ronin Films Wickham Library DVD's 548.50

EFT13263 04.11.2011 Amcap (Formerly Skipper Truck Parts) Air Filter, Element Filter, Oil Filter 1,186.97

EFT13264 04.11.2011 Statewide Bearings Master Cylinder Bowl & Hose 116.33

EFT13265 04.11.2011 Kmart Karratha 209A Richardson Way Household Items 838.00

EFT13266 04.11.2011 State Emergency Service Karratha SES Quarterly Payment October December 2011 5,844.37

EFT13267 04.11.2011 Stott & Hoare IT 8GB Memory Module & Essentials Bundle Renewal 12,496.00

EFT13268 04.11.2011 Sylvania Lighting Australasia Pty Ltd Glass Fitting Visor 128.13

EFT13269 04.11.2011 Samson Property Trust (Point Samson) Point Samson VBFB Fuel 164.01

EFT13270 04.11.2011 Statewide Turf Services Slashing & Mowing Of Karratha Areas 23,545.49

EFT13271 04.11.2011 Swoon Design Studio Cossack Art Awards 2011 Marketing Material 3,154.25

EFT13272 04.11.2011 Steel Cap Recruitment KEC Labour Hire 4,032.16

EFT13273 04.11.2011 Shelf Cleaning Services Pty Ltd Property Cleaning 157.50


Page 47


EFT13274 04.11.2011 G. Shoemark Phone & Internet Usage Reimbursement 203.20

EFT13275 04.11.2011 S. Sheilds Relocation Cost Reimbursement 649.05

EFT13276 04.11.2011 D. Scott Study Assistance Certificate IV Financial Services 274.95

EFT13277 04.11.2011 Telford Industries Chlorine Tablets 1,436.14

EFT13278 04.11.2011 Trugrade Pty Ltd Cleaning Cloths 151.79

EFT13279 04.11.2011 Tradelink Plumbing Supplies Mosquito Management PVC Dust Cap & Pipe 1,981.07

EFT13280 04.11.2011 T-Quip Service Gang Mower 3,795.55

EFT13281 04.11.2011

State Library of WA (Office of Shared Services)

2011/2012 Better Beginnings Program Gift Books 1,562.00

EFT13282 04.11.2011 Tennant Australia Pty Ltd Condenser Fan 944.62

EFT13283 04.11.2011 The Balloon Group Pty Ltd Shire Of Roebourne Custom Balloons x 200 568.00

EFT13284 04.11.2011 UDLA Cattrall Park Upgrade Stage 4 Administration Works 7,365.97

EFT13285 04.11.2011

Karratha Timber & Building Supplies (formerly Versatile)

Extension Ladder, Safety Latches, Towel Rails, Joint Compound, Sealant 1,333.43

EFT13286 04.11.2011 Westrac Equipment Pty Ltd 12H Grader Engine Repairs 12,809.81

EFT13287 04.11.2011 Wickham Newsagency Roebourne Library Newspapers & Magazines 47.15

EFT13288 04.11.2011 Woolworths (WA) Ltd Grocery Items 75.97

EFT13289 04.11.2011 Wormald Australia Pty Ltd

Karratha Airport Romtech Installation, Hydrant Inspection & Repairs, Fire Alarm Maintenance 6,503.76

EFT13290 04.11.2011 Wurth Australia Pty Ltd Depot Workshop Consumables 769.74

EFT13291 04.11.2011 West-Sure Group Karratha Airport Cash Escort Initial Filling Of Paystations 302.50

EFT13292 04.11.2011 Wraight's Lawn Care Garden Maintenance 165.00

EFT13293 04.11.2011 Beverley White Catering For Council Functions & Meetings 2,545.00

EFT13294 04.11.2011 Webset Security Karratha Airport Security Service 10.10.2011 - 23.10.2011 13,656.50

EFT13295 04.11.2011 Wridgways Pty Ltd (Bunbury) Staff Relocation Charges 4,962.10

EFT13296 04.11.2011 Yakka Pty Ltd Staff Uniforms 1,637.77

EFT13297 04.11.2011 Zipform Pty Ltd Rates Instalment Printing & Mailing 6,216.93

EFT13298 08.11.2011 K. Nugent Trust Travel Assistance Withdrawal 3,000.00

EFT13299 09.11.2011 Bradley Gordon Fowler Rates Refund For Assessment A1975 4 Sherlock Street Roebourne 1,502.71

EFT13300 09.11.2011 British American Tobacco Australia Ltd TTI Cigarettes 816.84

EFT13301 09.11.2011 S. Giltrow Conference Expense Reimbursement 50.00

EFT13302 09.11.2011 Market Creations Pty Ltd Annual Web Hosting Service Usage 2,574.00

EFT13303 09.11.2011 Cabcharge Australia Pty Ltd Cabcharge October 2011 299.91

EFT13304 09.11.2011 M. Cameron Reimbursement Of AAA Accreditation/Review Dinner 243.00

EFT13305 09.11.2011 Horabin's Trust Andrew Horabin Professional Development Sessions 27.10.2011 12,100.00

EFT13306 09.11.2011 Williams Concrete Tanks Johns Creek Exeloo Manufacture & Delivery Of Transportable Disabled/Unisex Toilet Unit 53,636.00

EFT13307 09.11.2011 West Coast Shade KAC Repair & Replace Tornado Damaged Shade Structures 102,859.90

EFT13308 09.11.2011 Yaandina Family Centre Yaandina Funding Grant For Roebourne Youth Centre Part Payment 825,000.00

EFT13309 11.11.2011 Karratha Contracting Pty Ltd Indoor Cricket Stage 2 Electrical Works 21,663.40

EFT13310 11.11.2011 K. Christensen Home Ownership Allowance 572.00

EFT13311 11.11.2011 Dept Of Housing & Works Payroll deductions 920.00

EFT13312 11.11.2011 T. Swetman Home Ownership Allowance 555.00



EFT13315 14.11.2011 Pindan Pty Ltd Karratha Leisure Complex - Design & Construction As Per Tender G06-10/11 1,814,570.14


Page 48


EFT13316 14.11.2011 J. Fox Conference Expense State Book Exchange 660.64

EFT13317 14.11.2011 N. Lockwood Conference Expense AAA Convention Brisbane 161.95

EFT13318 14.11.2011 Philip Morris Limited TTI Cigarettes 1,205.08

EFT13319 14.11.2011 B. De Jonge Conference Expense LGIS Risk Ready Seminar 219.49

EFT13320 14.11.2011 C Longmore Meeting Expense City Of The North 163.10

EFT13321 14.11.2011 J. Lardi Conference Expense LGMA Integrated Planning Masterclass Perth 220.55

EFT13322 14.11.2011 L. Myburgh Reimbursement Of Relocation Expense 8,000.00

EFT13323 14.11.2011 Woolworths (WA) Ltd TTI Kiosk Stock 682.08

EFT13324 14.11.2011 A. Ward Conference Expense Manage Recovery Functions Victoria 22/11/11 - 24/11/11 226.20

EFT13325 14.11.2011 E. Wright Conference Expense - Museums Australia Perth 14/11/11 - 18/11/11 533.69

EFT13326 16.11.2011 Just Containers Wickham Roebourne SES Purchase Sea Container 5,500.00

EFT13327 17.11.2011 Karratha First National Real Estate Lease 23.11.2011 - 22.12.2011 37,134.50

EFT13328 17.11.2011 Karratha City Real Estate Lease 03.12.2011 - 02.01.2012 5,214.29

EFT13329 17.11.2011 Jacquie Lymbery Lease 01.12.2011 - 31.12.2011 7,691.42

EFT13330 17.11.2011 North West Realty Lease 01.12.2011 - 31.12.2011 31,706.67

EFT13331 17.11.2011 Pilbara Real Estate Lease 01.12.2011 - 31.12.2011 8,473.21

EFT13332 17.11.2011 Ray White Real Estate Lease 17.12.2011 - 16.01.2012 24,649.87

EFT13333 17.11.2011 Crawford Realty Karratha Lease 01.12.2011 - 31.12.2011 6,735.12

EFT13334 17.11.2011 Karratha Self Storage Self Storage Shed 19.11.2011 - 18.12.2011 412.50

EFT13335 17.11.2011 LJ Hooker Karratha Lease 01.12.2011 - 31.12.2011 5,633.33

EFT13336 17.11.2011

Peter Hunt Architect Superannuation Fund No 2 Lease 19.11.2011 - 18.12.2011 2,711.03

EFT13337 18.11.2011 Karratha Contracting Pty Ltd

Depot Toilet Refurbishment Progress Claim 1, Wickham Day Care Door Repairs, RAC Power Distribution Testing, Admin Building Air-conditioning Maintenance 68,465.26

EFT13338 18.11.2011 British American Tobacco Australia Ltd TTI Cigarettes 1,647.64

EFT13339 18.11.2011 Philip Morris Limited TTI Cigarettes 1,218.61

EFT13340 18.11.2011 Allied Pickfords - Karratha Staff Relocation Charges 7,604.11

EFT13341 18.11.2011 All Seasons Karratha Accommodation For F. Okely 27/10/11 Professional Development 265.00

EFT13342 18.11.2011 Austral Mercantile Collections Pty Ltd Debt Collection Fees 2,119.07

EFT13343 18.11.2011 Pilbara Bakeries T/A BT's Bakery TTI Kiosk Stock 2,503.20

EFT13344 18.11.2011 Chefmaster Australia 80 Litre Garbage Bags 2,010.65

EFT13345 18.11.2011 Chemdry Northwest 1 Cool Place Carpet Cleaning 425.00

EFT13346 18.11.2011 Corporate Express Australia Pty Ltd Stationery & Equipment Items 928.96

EFT13347 18.11.2011 Convic Design Pty Ltd The Youth Shed Skate Park Concept & Design Development 7,535.00

EFT13348 18.11.2011 Transpacific Cleanaway Karratha Airport Bin Collection Services 2,479.58

EFT13349 18.11.2011 Chandler Macleod 7 Mile Waste Labour Hire 20,060.19

EFT13350 18.11.2011 James Cutfield T/As Signature Music

Production & Coordination Of Twilight Tunes 06/11/11 1,980.00

EFT13351 18.11.2011 Davis Langdon Australia Pty Ltd

The Youth Shed Construction To Facility Handover 2,706.00

EFT13352 18.11.2011 K. Davies Christmas Decoration For Reception Area 419.80

EFT13353 18.11.2011 Esplanade Hotel Fremantle

Accommodation LGMA Integrated Planning Master Class 30/10/11 To 2/11/11 597.00

EFT13354 18.11.2011 Forte Airport Management Provision Of Airport Management 3,272.50

EFT13355 18.11.2011 Karratha Beach Tyres Pty Ltd. Tyres 1,209.40

EFT13356 18.11.2011 Garrards Pty Ltd Quickbayt Spray 869.57

EFT13357 18.11.2011 Hart Sport KEC Squash Racquets 503.90

EFT13358 18.11.2011 Hathaway's Lubricants Engine Oil, Grease 7,637.79


Page 49


EFT13359 18.11.2011 Ispx Internet Domain Registration Fees 917.25

EFT13360 18.11.2011 Spectacles 2-4-1 Prescription Safety Glasses 295.90

EFT13361 18.11.2011 Karratha Florist TTI Kiosk Flowers 90.00

EFT13362 18.11.2011 Karratha Earthmoving & Sand Supplies Supply Sand 1,122.00

EFT13363 18.11.2011 Karratha Alternative Carriers Bulgarra Waste Water Chlorine Cylinders 495.00

EFT13364 18.11.2011 Karratha Tavern TTI Kiosk Stock 10,435.89

EFT13365 18.11.2011 LRW'S Electrical Pump 869.00

EFT13366 18.11.2011 Les Mills Aerobics Australia KEC Monthly Class Fee 01/11/11 - 30/11/11 805.37

EFT13367 18.11.2011 Lil's Retravision Karratha Sandwich Press, McHappy Day Donation 399.90

EFT13368 18.11.2011 M Joyce Crane Hire Crane Hire 467.61

EFT13369 18.11.2011 Midalia Steel Steel 99.55

EFT13370 18.11.2011 WALGA (Marketforce) Executive Assistant Workshop 25/10/11 - 26/10/11 1,034.00

EFT13371 18.11.2011 New Wave Caterers Catering Karratha Airport Meet the Team Function 03/11/11 1,394.00

EFT13372 18.11.2011 Poolmart Karratha RAC Hydrochloric Acid, Chlorine 396.40

EFT13373 18.11.2011

Point Samson Community Association Inc

Point Samson Community Park Garden Maintenance 759.00

EFT13374 18.11.2011 Water2Water KEC Monthly Service Fee For Water Coolers 53.50

EFT13375 18.11.2011 Pilbara Iron Company (Services) Pty Ltd Electricity Charges 3,296.59

EFT13376 18.11.2011 Parry's Merchants TTI & KAC Kiosk Stock 11,837.05

EFT13377 18.11.2011 Perth Irrigation Centre Reticulation Items 5,099.93

EFT13378 18.11.2011 St John Ambulance-Karratha Basic Resuscitation Course 160.00

EFT13379 18.11.2011 Signswest Stick With Us Sign Studio

Supply & Install Logo To Roebourne Community Noticeboard, Install Cossack Museum Sign 880.00


EFT13381 18.11.2011 Sealanes White Vinegar 33.54

EFT13382 18.11.2011 Stihl Shop Redcliffe Handle, Exhaust Gasket, Spark Plugs 163.00

EFT13383 18.11.2011 Royal Life Saving Society WA Inc RAC Watch Around Water Registration 2011/12 100.00

EFT13384 18.11.2011 Travelworld Karratha AAA (Airport) Convention Brisbane 7,154.00

EFT13385 18.11.2011 TNT Express Freight 2,519.67

EFT13386 18.11.2011 Truck Centre (WA) Pty Ltd Air Filter, Oil Filter, Fuel Filter 218.58

EFT13387 18.11.2011 The Retic Shop Pop Up Sprinkler System 7,283.54

EFT13388 18.11.2011 Wickham Community Association (Inc)

Wickham Picture Garden Hire Twilight Tunes 06/11/11 220.00

EFT13389 18.11.2011 Landmark Operations Limited Quickbayt 547.80

EFT13390 18.11.2011 Wridgways Staff Relocation Costs 2,750.00

EFT13391 18.11.2011 Corporate Express Australia Pty Ltd Office Stationery 560.49

EFT13392 18.11.2011 Sealanes Shire Admin Office Milk Coffee Tea Bags 415.60

EFT13393 18.11.2011 Worksense Safety & Workwear TTI Kiosk Safety Boots 107.80

EFT13394 18.11.2011 Atom Supply Barrier Webbing, Kerosene & Linseed Oil 345.82

EFT13395 18.11.2011 Auslec Laser Distance Meter Area Detection Unit 484.00

EFT13396 18.11.2011 Protector Alsafe Uniforms & Protective Clothing 814.88

EFT13397 18.11.2011 A & P Transport Depot Chicken Feed 80.00

EFT13398 18.11.2011 Abco Products Karratha Youth Shed - Cleaners Trolley 4,138.77

EFT13399 18.11.2011 Attorney-General's Department

Karratha Airport AusCheck Security Checks October 2011 808.00

EFT13400 18.11.2011 Avdata Australia Karratha Airport Flight Data Charges 1,214.19

EFT13401 18.11.2011 Archipelago Arts

Karratha Leisure Complex Public Art Coordination Submission Of Artwork Strategy & Brief 6,600.00

EFT13402 18.11.2011 AVP Commercial Pools O-Rings 132.00


Page 50


EFT13403 18.11.2011 Ausco Modular Pty Limited

Hire Of Portable Toilet Block 01.11.2011 - 30.11.2011 2,679.80

EFT13404 18.11.2011 Alliance Power & Data PUPP Consultancy Fees 4,532.00

EFT13405 18.11.2011 Advam Pty Ltd Karratha Airport Transactions For Paid Parking 313.83

EFT13406 18.11.2011 Apache Northwest Pty Ltd Tap (Harriet) Pty Ltd

Rates Refund For Assessment A88382 Lot Pep47/00363 Petroleum 1,615.17

EFT13407 18.11.2011 BOC Limited Gas Cylinders 1,532.25

EFT13408 18.11.2011 BP Roebourne Fuel 376.72

EFT13409 18.11.2011 Bunzl Ltd Depot Hand Towels, Soap 1,362.85

EFT13410 18.11.2011 Boral Construction Materials Group Ltd Quarry Dust 50 Tonne 1,506.98

EFT13411 18.11.2011 BC Lock & Key Karratha Airport Replace Door Lock & Various Key Cutting 591.36

EFT13412 18.11.2011 Boundaries WA Karratha Youth Shed - Remove & Replace Fencing 45,642.30

EFT13413 18.11.2011 Wickham Service Station Fuel 317.40

EFT13414 18.11.2011 BEST Consultants

Bulgarra Recreational Power Upgrade Contract Administration, The Youth Shed Electrical Consulting Services 5,489.00

EFT13415 18.11.2011

BT Equipment Pty Ltd T/a Tutt Bryant Equipment

Supply & Install Hydraulic Lifting Magnet To Komatsu Excavator 53,003.43

EFT13416 18.11.2011 Budget Rent A Car Car Hire Howie Morgan Trio REAF Festival 24/09/2011 -26/09/2011 770.07

EFT13417 18.11.2011 Bowman & Associates Pty Ltd

7 Mile Waste Strategic Layout Consultancy Service 26.09.2011 - 07.10.2011 17,671.70

EFT13418 18.11.2011 Booksdirect Roebourne Library - Walker Books Promotion 14.95

EFT13419 18.11.2011 CJD Equipment Side Windscreen, Air Filter, Transmission Filter 1,253.93

EFT13420 18.11.2011 Centurion Transport Co Pty Ltd Freight 2,542.49

EFT13421 18.11.2011 Coates Hire Operations 7 Mile Waste Hire Of Cyclonic Office & Pump 30/09/11 - 31/10/11 7,335.01

EFT13422 18.11.2011 Coca-Cola Amatil (Holdings) Ltd TTI & KAC Kiosk Stock 13,582.58

EFT13423 18.11.2011

Covs Parts Pty Ltd (formerly Coventry Group Ltd)

Radiator Inhibitor, Exhaust Tube, Revolving Lamps, Cable Ties 2,955.91

EFT13424 18.11.2011 Chadson Engineering Pty Ltd

Palintest Chlorine Free Photograde DPD1 Tablets 114.40

EFT13425 18.11.2011 Chemform Powdered Destainer & Cleaner 813.70

EFT13426 18.11.2011 Crown Castle International

Stove Hill Transmitter Site Rental November 2011 - October 2011 9,849.63

EFT13427 18.11.2011 Coral Coast Print Pty Ltd Community Bus Timetable 672.10

EFT13428 18.11.2011 Coda Studio Pty Ltd Baynton West Family Centre & Dampier Highway Travel Expense Reimbursement 4,217.79

EFT13429 18.11.2011 CPS WEAR PARTS Cutting Blade Centre 795.08

EFT13430 18.11.2011 Coolaz Design Pty Ltd Cossack Cafe Stubby Holders x 1000 2,112.00

EFT13431 18.11.2011 Douglas Partners Pty Ltd RAC Geotechnical Investigation 15,730.00

EFT13432 18.11.2011 E & MJ Rosher Pty Ltd Gearbox Assembly 4,419.05

EFT13433 18.11.2011 Eyeline Australia Pty Ltd RAC Eyeline Goggles 869.00

EFT13434 18.11.2011 EFK Consulting Engineers

Karratha Airport Independent Review Of Tender Specifications & Plans 1,815.00

EFT13435 18.11.2011 Farinosi & Sons Pty Ltd Depot Wheelbarrow, Shovels 1,060.20

EFT13436 18.11.2011 Chubb Fire Safety Ltd Karratha Airport Repair Leaking Fire Hose Reels 1,602.15

EFT13437 18.11.2011 Fortesque Bus Service Pty Ltd

Community Bus Sunday Service 01.10.2011 - 31.10.2011 3,967.90

EFT13438 18.11.2011 Globe Australia Pty Ltd Rodent Bait 84.70

EFT13439 18.11.2011 Geraldton Turf Farm Cancelled Cheque 0.00

EFT13440 18.11.2011 Garden Hogs Roebourne School Oval Raise Sprinklers & Repair Turf 1,485.00

EFT13441 18.11.2011 Home Hardware Karratha

Plumbers Shovels, Power Boards, Tie Down Straps 1,250.35

EFT13442 18.11.2011 Hydramet Bulgarra & Gap Ridge Waste Water Plants Annual Service 40,444.64

EFT13443 18.11.2011 Harvey Norman Panasonic FT3 Digital Camera, 5 Port GB Ethernet Switch 1,005.00


Page 51


EFT13444 18.11.2011 Hitachi Construction Machinery Gas Strut 201.85

EFT13445 18.11.2011 Heavy Automatics Hire Of Laptop & Diagnostic Equipment 330.00

EFT13446 18.11.2011 Handy Hands Pty Ltd Garden Maintenance 13,733.50

EFT13447 18.11.2011 Hallmark Editions LG Jobs 20 Advertising Package 4,840.00

EFT13448 18.11.2011 Haines Norton (WA) Pty Ltd Registration Nuts & Bolts Accounting Workshop 770.00

EFT13449 18.11.2011 J. Guy Removals Relocation Costs S.Sheilds Kelmscott WA To Karratha WA 1,968.00

EFT13450 18.11.2011 Karratha Smash Repairs Replace Windows, Vehicle Towing Services 1,773.19

EFT13451 18.11.2011 Keyspot Services Engraved Pen, Name Badges & Desk Plaques 597.50

EFT13452 18.11.2011 Karratha Veterinary Hospital Treatment For Impounded Dogs 269.30

EFT13453 18.11.2011 Karratha Auto Electrics Relocate Revolving Light On Vehicle 250.14

EFT13454 18.11.2011 Kwik Kopy Printing Centre Cossack Budget Accommodation Flyers x 1000 473.99

EFT13455 18.11.2011 Kott Gunning The Youth Shed Review Of Skate Park Tender Documents 308.77

EFT13456 18.11.2011 Karratha Agistment Centre Dollar For Bags Cleanup Donation 1,256.00

EFT13457 18.11.2011 Kids Activity & Safety Guide Advertising In Children Activities 544.50

EFT13458 18.11.2011 Kinetic Health Group P/L 7 Mile Waste Staff Twinrix Vaccinations 935.00

EFT13459 18.11.2011 Karratha Newsagency – TTI TTI Kiosk Magazines & Newspapers 3,727.56

EFT13460 18.11.2011 Karratha Newsagency - Dampier Library Account Dampier Library Magazines & Newspapers 6.20

EFT13461 18.11.2011 Small Business Centre West Pilbara Karratha Business Park Feasibility Study 11,000.00

EFT13462 18.11.2011 Keep Australia Beautiful Council Car Litter Bags 31.00

EFT13463 18.11.2011 Sharyn Kay Refund Of Swimming Lessons - Pool Closed Due To Cyclone J Kay 80.00

EFT13464 18.11.2011 Karratha Mechanical Services Service Subaru Forester 1DOP853 312.04

EFT13465 18.11.2011 Landgate Planning Land Search Fees 96.00

EFT13466 18.11.2011 Lion Hire Pty Ltd Karratha Airport - Lighting Tower Hire - 20.10.2011 - 27.10.2011 891.00

EFT13467 18.11.2011 Macdonald Johnston Engineering

Sensor Ultra Sonic-Analog 2M Range Code: SL4E1002 729.83

EFT13468 18.11.2011 Moxham Motors Service Suzuki Swift 1DNN453 563.60

EFT13469 18.11.2011 Momar Australia Ammo Partswash 2,035.88

EFT13470 18.11.2011 Mary Jeavons Landscape Architects

Design & Project Management Bulgarra Public Open Space 13,388.10

EFT13471 18.11.2011 Managerial Resource Training Staff Enrolment Diploma Project Management 6,399.00

EFT13472 18.11.2011 Suzie Edward May Drafting Eventscorp Funding Application 3,124.00

EFT13473 18.11.2011 Management Solutions (Qld) Pty Ltd

Tourism & Events Excellence Conference - Cr. Hipworth 1,210.00

EFT13474 18.11.2011 Pilbara News Pilbara News Advertising 5,112.00

EFT13475 18.11.2011 NW Communications & IT Specialists IT 4 Port USB KVM Switch 997.32

EFT13476 18.11.2011 Redwave Media Ltd Karratha Community Celebration Outside Broadcast 01/10/2011 6,457.00

EFT13477 18.11.2011 Northwest Copier & Fax Services Photocopier Usage & Servicing 9,664.43

EFT13478 18.11.2011 Broadcast Australia Pty Ltd

Mt Welcome Transmitter Lease 10.09.2011 - 10.10.2011 421.48

EFT13479 18.11.2011 North West Tree Services Tree Trimming Behind Salvation Army 2,398.00

EFT13480 18.11.2011 Neverfail Springwater Pty Ltd HR Office 15L Water Refills 112.10

EFT13481 18.11.2011 Okely Broderick Solutions

Talent Management Assessments & Report 27/10/2011-28/10/2011 5,445.00

EFT13482 18.11.2011 Peerless Jal Pty Ltd Floor Cleaning Pads 54.62

EFT13483 18.11.2011 Pilbara Distributors KAC & RAC Kiosk Stock 3,811.01

EFT13484 18.11.2011 Pirtek Coupling, Check Valve, Hose Assembly 811.89

EFT13485 18.11.2011 Pilbara Motor Group Air Filter, Oil Filter, Lamp Assembly 615.76


Page 52


EFT13486 18.11.2011 The Paper Company Of Australia Pty Ltd Pallet Of A4 Paper 2,019.60

EFT13487 18.11.2011 Pilbara TAFE Early Learning Specialist Coordinators Wages 6,408.00

EFT13488 18.11.2011 Pilbara Newspapers Pty Ltd (Pilbara Echo) Pilbara Echo Advertising 1,947.24

EFT13489 18.11.2011 Powervac Pty Ltd Vacuum Cleaner Bags 271.80

EFT13490 18.11.2011 Pilbara Earthmoving 7 Mile Waste Hire Of D7 Dozer 12,137.40

EFT13491 18.11.2011 Poolwerx Karratha Pool Maintenance October 2011 121.66

EFT13492 18.11.2011 Project Artspace Street Art T-Shirt Design Workshop Facilitation 22/10/2011-23/10/2011 1,500.53

EFT13493 18.11.2011 Quick Corporate Australia Pty Ltd Stationery 125.87

EFT13494 18.11.2011 Roy Galvin & Co Pty Ltd Millars Well Tanks Sluice Valve Handles 340.27

EFT13495 18.11.2011 Ralph & Beattie Bosworth Pty Ltd

Karratha Leisure Complex - Design Cost Planning & Document Preparation 4,400.00

EFT13496 18.11.2011 Ronin Fims Roebourne Library DVD Last Of The Nomads 49.50

EFT13497 18.11.2011 Amcap (Formerly Skipper Truck Parts) Coolant Reservoir, Fuel Filter. Air Filter 405.68

EFT13498 18.11.2011 Kmart Karratha Dampier Library Books & DVD’s 460.00

EFT13499 18.11.2011 Slater-Gartrell Sports KEC Fountain Regulator Valve 200.00

EFT13500 18.11.2011 Saving Animals From Euthanasia SAFE Contribution Wages October 2011 3,100.00

EFT13501 18.11.2011 Statewide Turf Services Top Dress Ovals, Mow Areas Around Townsite 90,655.64

EFT13502 18.11.2011 Swoon Design Studio Design Work Annual Report 2010/2011 5,588.00

EFT13503 18.11.2011 SR Cake Designs Welcoming Babies Commemorative Coin Presentation-Cupcakes & Cakepops 20/11/2011 240.40

EFT13504 18.11.2011 Sabar Parking Service Pty Ltd

Karratha Airport Paid Parking System Remote Customer Service - 01.10.2011 - 31.10.2011 4,400.00

EFT13505 18.11.2011 Telford Industries Chem-Chlor 10Kg 433.97

EFT13506 18.11.2011 Tradelink Plumbing Supplies Cossack Backpackers Plumbing Fittings 372.21

EFT13507 18.11.2011 T-Quip Air Filter 58.85

EFT13508 18.11.2011 Total Eden Pty Ltd Pop Up Sprinklers, Poly Joiner & Reticulation Kit 1,776.69

EFT13509 18.11.2011 Tennant Australia Pty Ltd Window Cassette & Assembly 3,287.93

EFT13510 18.11.2011 Turfmaster Facility Management Pty Ltd Millars Well Playground Lay Lawn 8,085.00

EFT13511 18.11.2011 Tribute Chemicals Pty Ltd Drain Declogger 161.92

EFT13512 18.11.2011

Karratha Timber & Building Supplies (formerly Versatile)

Drill, Door Closer, Screen Door, Rechargeable Battery, Screws & Bolts 1,114.15

EFT13513 18.11.2011 Virtual Health MSIS Review Project Consulting Fees 17,916.20

EFT13514 18.11.2011 Westrac Equipment Pty Ltd Cap 28.33

EFT13515 18.11.2011 Wickham Newsagency Wickham Library Newspapers & Magazines 148.40


EFT13517 18.11.2011 Wormald Australia Pty Ltd

Karratha Airport Hydrant Diesel & Electric Pump Monthly Maintenance 1,377.76

EFT13518 18.11.2011 Wurth Australia Pty Ltd Air Cond Disinfectant Kit 339.13

EFT13519 18.11.2011 Downer Edi Works Pty Ltd 2000 Litres Of Emulsion 4,972.00

EFT13520 18.11.2011 West-Sure Group Karratha Airport Cash Handling Service Fee October 2011 2,416.70

EFT13521 18.11.2011 G. Whyte Part Reimbursement Of Relocation Costs Karratha WA To Welshpool Depot WA 1,200.00

EFT13522 18.11.2011 Wraight's Lawn Care Various Property Garden Maintenance 4,741.00

EFT13523 18.11.2011 Beverley White Catering For Council Functions & Meetings 3,620.00

EFT13524 18.11.2011 Webset Security Karratha Airport Security Services 24.10.2011 - 06.11.2011 13,305.05

EFT13525 18.11.2011 Hayley Welsh - Illustrator Special Youth Projects Cartoon Workshops In Karratha & Wickham 19/11/2011 390.00

EFT13526 18.11.2011 Yakka Pty Ltd Uniforms 3,088.58

EFT13527 18.11.2011 VMWare International Ltd

Install Configure Manage V5 Training Course 28/11/2011-02/12/2011 - B Pezzali 4,235.00

EFT13528 22.11.2011 Ceva Logistics Aust P/L Relocation Of Vehicle - Albury NSW To Karratha WA - C. Karrma 2,591.96


Page 53



EFT13530 22.11.2011 Pindan Pty Ltd Baynton West Family Centre Construction As Per Contract G09-10/11 - Progress Claim 9 815,569.90

EFT13531 22.11.2011 Australian Taxation Office BAS October 2011 27,242.00

EFT13532 23.11.2011 C. Francis Travel Assistance Withdrawal 1,200.00

EFT13533 23.11.2011 Yakka Pty Ltd Uniforms 862.01

EFT13534 23.11.2011 Gavin Construction Karratha Youth & Families Centre - Design & Const Tender G03-10/11 Progress Claim 8 653,803.22

EFT13535 23.11.2011 Haven Designs Shire Admin Office Expansion Project - Progress Claim 6 310,791.48

EFT13536 23.11.2011 Cooper & Oxley Builders Pty Ltd Bulgarra Community Centre - Progress Claim 6 274,481.27

EFT13537 23.11.2011 B. Pezzali Conference Expense - VM Ware Training Perth 27/11/11 - 03/12/11 B Pezzali 1,016.74

EFT13538 23.11.2011 Roebourne Visitor Centre Roebourne Visitor Centre Funding Contribution September / October 2011 51,773.15

EFT13539 23.11.2011 Commander Center Admin Building Supply & Install New Phone System 24,682.61

EFT13540 23.11.2011 D. Phegan

Conference Expense - Local Gov & Public Sector Building Maint Melbourne 29/11/11 - 30/11/11 D Phegan 295.98


EFT13542 23.11.2011 Geraldton Turf Farm Roebourne Oval Turf 1,950.00

EFT13543 24.11.2011 WALGA (Marketforce) WALGA Membership subscription 01/07/11 - 30/06/2012 25,370.40

EFT13544 24.11.2011 K. Christensen Home Ownership Allowance FE 23.11.2011 572.00

EFT13545 24.11.2011 Dept Of Housing & Works Payroll deductions 920.00

EFT13546 24.11.2011 Shire of Roebourne Social Club Payroll deductions 900.00

EFT13547 24.11.2011 T. Swetman Home Ownership Allowance 555.00



EFT13550 25.11.2011 WA Local Govt Superannuation Plan Superannuation contributions 200,710.27

EFT13551 28.11.2011 P. Donathy Travel Assistance Trust Withdrawal 2,000.00


EFT13553 28.11.2011 J. Kox

Reimbursement Of Conference Accommodation Paid On Personal Credit Card - Riverside Motel Brisbane 1,199.00

EFT13554 28.11.2011 Customer Service Benchmarking Australia

LGMA 2011 Benchmarking Report For Customer Services Team 330.00

EFT13555 28.11.2011 Wridgways Pty Ltd (Bunbury)

Relocation Expenses - S. King From Toowoomba QLD To Karratha WA 4,823.50

74433 20.10.2011 Australian Institute Of Building Surveyors Cancelled Cheque -160.00

74471 01.11.2011 Shire Of Roebourne Petty Cash Replenishment 1,051.30

74472 01.11.2011 Telstra Corporation Ltd ISDN Video Conference Line Charges 14/10/11 - 13/11/11 527.55

74473 01.11.2011 Horizon Power Electricity Charges 8,887.03

74474 01.11.2011 Australian Super Superannuation contributions 2,414.09

74475 01.11.2011 Colonial First State Firstchoice Super Superannuation contributions 1,076.04

74476 01.11.2011 Axa Australia Superannuation contributions 192.77

74477 01.11.2011 Asgard Superannuation Superannuation contributions 503.08

74478 01.11.2011 AMP Flexible Lifetime Superannuation Fund Superannuation contributions 539.89

74479 01.11.2011 HostPlus Superannuation Superannuation contributions 944.53

74480 01.11.2011 Mtaa Superannuation Fund Superannuation contributions 167.26

74481 01.11.2011 MLC Nominees Pty Ltd Superannuation contributions 530.66

74482 01.11.2011 MLC Masterkey Superannuation contributions 96.38


Page 54


Superannuation

74483 01.11.2011

Navigator Australia Limited (Aviva Investment Services) Superannuation contributions 1,034.62

74484 01.11.2011 Rest Superannuation Superannuation contributions 1,389.53

74485 01.11.2011 AustralianSuper (Westscheme Division ) Superannuation contributions 2,067.97

74486 04.11.2011 Garry Bailey Cancelled Cheque 0.00

74487 04.11.2011 Holyoake Institute Drumbeat Facilitator Course 550.00

74488 04.11.2011 Telstra Corporation Ltd Mobile Phone Charges 22/10/11 - 21/11/11 11,428.75


74490 04.11.2011 Karen Anderson Incentive Payment - ELSP 100% Complete 1,000.00

74491 04.11.2011 Bunnings Group Limited Treated Pine Poles 1,281.59

74492 04.11.2011 Builders Registration Board of WA BRB Receipts - September 2011 8,120.00

74493 04.11.2011 Craig Bramley Refund Of Planning Search Fees Paid - Receipt 195826 - Plans Not Required 68.00

74494 04.11.2011 Bilato Imelda Reimbursement Of Plan Search Fee Paid Twice 34.00

74495 04.11.2011 Chadson Engineering Pty Ltd Depot - Phenol Red Photograde Test Tablets 276.98

74496 04.11.2011 Diamond Kevin Charles & Judith Christine

Rates Refund For Assessment A16033 166 Flinders Crescent Dampier 6713 507.06

74497 04.11.2011 Natalie Dewson Reimbursement Of Plan Search Fee - Application Withdrawn 34.00

74498 04.11.2011 Hapuara Chchi Chandra Incentive Payment - C. Hapuara Chchi ELSP 50% Completed 1,000.00

74499 04.11.2011 Hutchinson Builders Refund Of Building Licence Overpayment - 20111237 2,899.11

74500 04.11.2011 Karratha Shooting Supplies Karratha Airport Shotgun 2,774.80

74501 04.11.2011 Stephen McEwen Reimbursement Of Parking Ticket Fee Due To Lost Ticket 160.00

74502 04.11.2011 Norwest Craft Supplies KEC - Holiday Craft Supplies 58.15

74503 04.11.2011 Ormston Dylan Reimbursement Of Lost Ticket Charged At Full Price Then Found 200.00

74504 04.11.2011 Woodhouse Legal Solicitors & Legal Consul Karratha Airport Legal Advice 4,928.00

74505 09.11.2011 Peter W Clark Rates Refund For Assessment A55770 6-8 Sherlock Crescent Karratha 289.00

74506 11.11.2011 Shire Of Roebourne Payroll deductions 890.00

74507 11.11.2011 Shire Of Roebourne Payroll deductions 2,196.15

74508 14.11.2011 Telstra Corporation Ltd Cossack Telephone Charges 28/10/11 - 27/11/11 128.28


74510 14.11.2011 P. Long Conference Expense - AAA Convention Brisbane 161.95

74511 16.11.2011 Shire Of Roebourne Cancelled Cheque 0.00

74512 16.11.2011 Water Corporation Water Usage 120.85

74513 16.11.2011 Liam Pilgrim Walking Award Winner 2011 - L Pilgrim 5,000.00

74514 16.11.2011 Shire Of Roebourne Karratha Airport Additional Cash Float Required For Paid Parking Stations 8,100.00

74515 16.11.2011 Shire Of Roebourne Petty Cash Replenishment 825.75

74516 16.11.2011 G. Bailey Reimbursement For Kilometres Travelled As Councillor Jan - Oct 2011 1,420.80

74517 18.11.2011

Building & Construction Industry Training Fund (BCITF) BCITF Receipts - September 2011 110,638.18

74518 18.11.2011 Alpha First Aid Supplies Pty Ltd First Aid Supplies Replenishment 672.84

74519 18.11.2011 Telstra Corporation Ltd Roebourne Library Drivers Licence Phone Charges 07/11/11 - 06/12/11 91.64

74520 18.11.2011

3 Hutchison Telecommunications Aust.

Karratha SES Phone Charges 26/10/11 - 25/11/11 188.21


74522 18.11.2011 Cancelled Cheque Cancelled Cheque 0.00

74523 18.11.2011 Water Corporation Water Usage 36,147.35


Page 55


74524 18.11.2011 Yaandina Family Centre Bucks For Bags Donation 16/10/11 78 Bags 468.00

74525 18.11.2011 Australia Post Postage Charges For October 2011 2,096.04

74526 18.11.2011 Lions Club Of Karratha & Dampier (Inc)

Annual Community Sponsorship 2011/12 Fireworks For FeNaClng Festival 2011 18,000.00

74527 18.11.2011 Collins Booksellers Karratha Roebourne Library Books 299.49

74528 18.11.2011 Adams Christopher Refund Of Excess Car Parking Fee Paid At Karratha Airport 180.00

74529 18.11.2011 CD's Confectionery Wholesalers RAC Kiosk Stock 628.28

74530 18.11.2011 Ensystex Australasia Pty Ltd Dipthor Duo 990.00

74531 18.11.2011 Fox Radio Hill Pty Ltd Rates Refund For Assessment A74186 Lot M47/00346 Mining Lease Mining 3,446.85

74532 18.11.2011 Hutton James Daniel & North Donald Kimberley

Rates Refund For Assessment A74665 Lot P47/01059 Prospecting Lic Prospecting 243.44

74533 18.11.2011 Karratha Storm Junior Rugby League Reimbursement Of Light Tokens 454.00

74534 18.11.2011 McLeods & Co Barristers & Solicitors

Legal Advice Roebourne Airstrip, King Bay Industrial Estate, Gap Ridge Industrial Estate 8,394.87

74535 18.11.2011 Natural Choice Karratha KEC Kiosk Stock 96.00

74536 18.11.2011 Nordic Homes Pty Ltd Refund Of Planning Application Fee Not Required - Lot 70 Marniyarra Loop - P2641 1,194.00

74537 18.11.2011 Dept Of Planning & Infrastructure - Plates SOR Plates - 1967R - R. Ball 155.00

74538 18.11.2011 Triangle Filtration Filter Seal 363.00

74539 18.11.2011 United Party Hire Karratha Community Celebrations Marquee & Cutlery Hire 02/10/2011 14,873.05

74540 18.11.2011 Woodhouse Legal Solicitors & Legal Consul Karratha Airport Legal Advice Leases 3,014.00

74541 18.11.2011 Western Power Karratha Airport Provision Of Electrical Equipment For Power Upgrade 10,536.65

74542 21.11.2011 Rio Tinto Wickham Community Hall Hire Charge For Ordinary Council Meeting 21.11.2011 80.00

74543 21.11.2011 Rio Tinto Wickham Community Hall Hire Bond For Ordinary Council Meeting 21.11.2011 200.00

74544 23.11.2011 Telstra Corporation Ltd Shire Phone Charges - 01/11/11 - 30/11/11 8,257.89

74545 23.11.2011 Urquhart Joan Partial Refund Of Rent Incorrect Rate Charged 120.00



74548 24.11.2011 Australian Services Union (ASU/MEU Div.) Payroll deductions 388.80

74549 24.11.2011 Lgrceu Payroll deductions 87.00

74550 25.11.2011 Australian Super Superannuation contributions 2,642.32

74551 25.11.2011 Colonial First State Firstchoice Super Superannuation contributions 1,373.99

74552 25.11.2011 Asgard Superannuation Superannuation contributions 176.08

74553 25.11.2011 AMP Flexible Lifetime Superannuation Fund Superannuation contributions 539.88

74554 25.11.2011 HostPlus Superannuation Superannuation contributions 1,058.67

74555 25.11.2011 Mtaa Superannuation Fund Superannuation contributions 74.15

74556 25.11.2011 MLC Nominees Pty Ltd Superannuation contributions 520.62

74557 25.11.2011 MLC Masterkey Superannuation Superannuation contributions 578.30

74558 25.11.2011

Navigator Australia Limited (Aviva Investment Services) Superannuation contributions 1,034.62

74559 25.11.2011 Rest Superannuation Superannuation contributions 1,397.04

74560 25.11.2011 AustralianSuper (Westscheme Division ) Superannuation contributions 2,103.33

74561 28.11.2011 Horizon Power Karratha Airport - Electricity Charges 08.10.2011 - 09.11.2011 33 Days 327725 Units 97,588.78

DD14372.1 11.10.2011 Westpac Corporate Credit Cards 37,383.81

DD14397.1 21.10.2011 Western Australian Treasury Corp 355,295.16

DD14558.1 15.11.2011 SG Fleet Australia Pty 9,581.41


Page 56


Ltd

DD14580.1 10.11.2011 Westpac Corporate Credit Cards 19,780.07




11,207,250.05

10.11.2011 Shire of Roebourne Payroll FE 09.11.2011 529,667.43

11.11.2011 Shire of Roebourne Wages 2,961.64

11.11.2011 Shire of Roebourne Wages 1,996.65

15.11.2011 Shire of Roebourne Wages 777.86

24.11.2011 Shire of Roebourne Payroll FE 23.11.2011 529,968.39

1,065,371.97

Total Payments 12,272,622.02


Page 57


Page 58

10 COMMUNITY AND CORPORATE SERVICES

10.1 CONTINUATION OF THE MEDICAL SERVICES INCENTIVE SCHEME

File No: CS.57; EG/10/3

Responsible Executive Officer: DIRECTOR COMMUNITY AND CORPORATE SERVICES

Reporting Author: PROJECT OFFICER, CORPORATE & COMMUNITY SERVICES


Applicant/Proponent: Nil


Attachment(s) 1. Summary of Recommendations from the Virtual Health Report

2. MSIS Incentive Payment Forecast (Full report is available upon request)

PURPOSE For Council to endorse the extension of the Medical Services Incentive Scheme (MSIS) memorandum of understanding (MOU) with Partners and undertake additional program development with a view to finalise a new program by early 2012. BACKGROUND In 2006 the Shire and local industry (major partners North West Shelf Venture and Rio Tinto) signed an MOU relating to an incentive scheme to encourage GP services to locate and remain within the Shire of Roebourne. The MOU committed local government and industry to a partnership over five years aimed at attracting and retaining high quality private practice general practitioners which are fundamental to our community but distance and geography made attraction and retention difficult in the past. Essentially the MOU created the MSIS that incorporates three core components; Attraction, Lifestyle and Retention. The components encompass quality subsidised housing, social programs and access to community resources and a cash payment in return for longevity of service over 5 years. With the MSIS MOU set to expire in December 2011 the Shire and Partners engaged the services of Virtual Health to investigate strategies of how MSIS may be delivered in the future, within the context of Federal and State Government initiatives as well as the sustainability of private practice general practitioners once MSIS ceases to continue. LEVEL OF SIGNIFICANCE The level of Significance for this issue is high given the financial implications as identified and also from a community service level due to the support MSIS provides in attracting and retaining doctors in the Shire.


Page 59

COUNCILLOR/OFFICER CONSULTATION Councillors were invited on a number of occasions to attend briefing meetings in relation to the MSIS Review and presentation of its findings. COMMUNITY CONSULTATION Consultation with MSIS Partners and key north-west health industry representatives, general private practice operators and local doctors participating in MSIS has taken place as part of the review process by the Contractor (Virtual Health) and details are outlined in the Review Report which is available as requested. STATUTORY IMPLICATIONS No statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The MSIS Partners have developed a model to be implemented for the next 3 year period (2012-2014) that each has approved in-principal to form the basis of a preferred option under a new program.

MSIS Annual Cash Flow Based on 12 Doctors

INCOME

Rent @ GEHA rates of $250 per week x 10 doctors Kept in a Shire administered MSIS Fund to cover expenditure

$130,000

EXPENDITURE

Home Ownership Benefit Scheme x 2 doctors $104,000

Program Management (estimate only, would seek EOI) $90,000

Provision of 10 Houses by Partners Inkind

Annual Cost to Partners $64,000

Annual Cost PER PARTNER $21,333 No allowance for the cost of providing or maintaining housing has been included.

Furthermore, the Shire would remain responsible for the payment of legacy MSIS incentive payments which could be as much as $216,665 over three years (until 2014). Refer to the attached MSIS Incentive Payments forecast for further detail. STRATEGIC IMPLICATIONS

Key Goal Two – Delivering Services Initiatives - Ensure there is sufficient and appropriate planning available to consistently delivery

the agreed service standards. Continually review and streamline key work practices and work processes. Priorities - Seek partners to delivery community requirements.

RISK MANAGEMENT CONSIDERATIONS Detailed under Economic and Social Issues. ISSUES Economic Issues MSIS’s main objective is to retain general practitioners within the Shire. If this basic service is lost or diminished it will impact on the regions ability to attract workforce, which in turn can impact the output of local business.


Page 60

Social Issues If the MSIS program is withdrawn there is a potential impact on the community’s access to general practitioners. This would lead to a loss of amenity for people residing and working in the region and may lead to people moving out of the area, impacting on workforce and regional businesses. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no cultural & heritage issues related to this matter.

IMPACT ON CAPACITY MSIS is currently administered by the Shire. However, the MSIS Partners have agreed that the program is best administered by a third party, therefore reducing Shire delivered resourcing.

RELEVANT PRECEDENTS The current MSIS MOU (signed in 2006) committed local government and industry to a partnership over five years aimed at attracting and retaining high quality private practice general practitioners. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to the Local Government Act, 1995 RESOLVES to NOT APPROVE the Officers recommendation and provide direction as to an alternative outcome. CONCLUSION Discussions between the MSIS Partners have concluded that each Partner is willing to continue to operate the program and that their involvement can be committed for a further term of three years. The MSIS Partners agree to adopt a number, but not all, of the recommendations of the Virtual Health report but that additional work needs to be undertaken to further detail the structure of a new medical scheme and the cost of this on Partners, officers therefore would recommend that the existing MSIS Programme continues for a further six month period. MSIS doctors have received correspondence from the Shire as to the expiration of the MSIS Program in its current form, and advised that subject to the review the MSIS Partners will be finalising plans for a new program to begin after June 2012.


Page 61


That Council by Simple Majority in accordance with the Local Government Act, 1995 RESOLVES to:

1. EXTEND the current MSIS Memorandum of Understanding for a further six

months until June 2012, to allow time for a new program to be developed and

agreed upon by the Industry Partners.

2. DEVELOP a scope of works and SEEK Expressions of Interest for the

management of the new revised MSIS Program as a Contractor to the MSIS

Partners.

3. PROVIDE in-principal support to deliver a revised MSIS program for a further

there year term (2012, 2013, 2014) under the proposed model to offer housing

and a limited Home Ownership Benefit Scheme (to be developed further) as

identified in the Virtual Health Report (2012).


Page 62

SUMMARY OF RECOMMENDATIONS FROM THE VIRTUAL HEALTH REPORT THAT HAVE “IN PRINCIPLE” AGREEMENT OF MSIS PARTNERS.

That MSIS partners agree to extend their support for a further three years from end

2011 to end 2014.

That additional industry partners are sought to support the MSIS and reduce the burden

on existing partners.

That a new philosophical approach to the MSIS be adopted that drives a focus on

lowering barriers to GPs establishing practices in Karratha and encouraging them to

stay for extended periods (> 5 years).

That the name of MSIS be changed to the Medical Services Equalisation Scheme

(MSES) to reflect the new philosophy.

That the package of benefits for participating GPs be modified to reflect the new

philosophy and reduce duplication with other medical incentive schemes.

Recommended changes include:

Introducing a Home Ownership Subsidy Benefit that provides an incentive for

doctors to purchase and occupy their own homes in the Shire of Roebourne.

Benchmarking the rent paid by GPs occupying housing owned by the major

partners to Government Employee Housing Association (GEHA) rates.

Introducing an annual allowance for participating GPs to offset the cost of return

airfares to Perth for themselves and their dependents to assist them to undertake

recreational leave.

Discontinuing the current financial incentive of $50,000 over five years’ service.

Seeking alternative organisations to provide the meet and greet service and the

social and family support components of MSIS.

Simplify MSES eligibility criteria for GPs.

Approach the external agency to manage the MSES.

Establish a commercial relationship between the MSES partners and manager which

includes clear performance indicators and reporting requirements.

Simplify MSES governance.

Seek the agreement of corporate practices to support MSES objectives relating to billing

practices and opening hours.

MSIS partners consider extending the MSIS to include doctors employed by

Mawarnkarra Health Service.


Page 63


Page 64

Start Date 1st Payment 2nd Payment

2006 2007 2008 2010 2011 2012 2013 2014 Projected Payments

Total

Total Actuals To

Date

(exc GST)

(exc GST) (exc GST) (exc GST) (exc GST) (exc GST) (exc GST) (exc GST) (exc GST) (exc GST) (exc GST)

1 8/12/2003 19/9/2007 16,667.00

16,667.00

2 16/5/2005 5/3/2008 16,667.00

16,667.00

3 1/2/2006 18/3/2008 16,667.00

16,667.00

4 1/7/2005 30/4/2008 16,667.00

16,667.00

5 1/10/2005 5/9/2008 16,667.00

16,667.00

6 26/3/2007 27/5/2009 16,667.00

16,667.00

7 10/9/2007 23/11/2009 16,667.00

16,667.00

8 17/12/2007 23/4/2010 16,667.00

16,667.00

9 29/1/2008 12/11/2010 16,667.00

16,667.00

10 1/3/2008 14/6/2010 16,667.00

16,667.00

11 1/4/2008 14/6/2010 16,667.00

16,667.00

12 1/9/2008 26/11/2010 16,667.00

16,667.00

13 One off 23/4/2010 16,667.00

16,667.00

-

1 10/9/2007 23/11/2009 33,333.00

33,333.00

-

2 17/12/2007 23/4/2010 33,333.00

33,333.00

-

3 1/3/2008 14/6/2010 33,333.00

33,333.00

-

4 1/4/2008 14/6/2010 33,333.00

33,333.00

-

5 10/12/2008 16,667.00

33,333.00

50,000.00

-

6 6/1/2009 16,667.00

33,333.00

50,000.00

-

7 16/3/2010

8 1/11/2010 -

-

Total -

16,667.00

66,668.00

50,001.00

100,002.00

16,667.00

66,666.00

99,999.00

33,333.00

233,332.00

216,671.00


Page 65


Page 66

10.2 REVIEW OF PUBLIC ART POLICY

File No: RC.30

Responsible Executive Officer: DIRECTOR CORPORATE & COMMUNITY SERVICES

Reporting Author: PROJECT OFFICER, CORPORATE & COMMUNITY SERVICES



Attachment(s) 1. Draft – Public Art Policy 2. Proposed - Public Art Management Procedure

and Strategy

PURPOSE To consider the adoption of Public Art Policy (CS12). BACKGROUND Recently the Shire undertook the scheduled review of the current Public Art Policy (CS12) and developed a public art management procedure document which will provide a framework for the selection and procurement of public art either by the Shire or through community/private sector based initiatives. The internal process by Officers considered public art guidelines that included suitability, functionality, theme and maintenance impost for public art in the Shire of Roebourne. A criterion has been developed by which a framework regarding the procurement and management of public art will be built. Officers have undertaken the scheduled review of the Public Art Policy to ensure the Policy progresses the Shire through the next ten years and is adequate in aligning future public art with the Shire’s overall strategic plan. The Shire of Roebourne Public Art Strategy identifies three key vision statements with which to align itself: Karratha – City of the North A liveable, compact, Regional City of 50,000+ people, with a diversified economy, healthy local community which demonstrates demographic balance, affordability, high quality amenity, and infrastructure. It is a place of choice, to work, visit, grow up, raise families and age gracefully. Shire of Roebourne A cohesive and vibrant community, celebrating diversity and working together to create a sense of place and sustainable future. 2009 – 2013 Creative Community Cultural Plan Aim is to enhance cultural assets and infrastructure, celebrate unique local identity, and create new opportunities for everyone to engage in building our culture and community spirit.


Page 67

LEVEL OF SIGNIFICANCE The level of significance for this matter is low when considered against Council policy CE8, however the financial implications that may result from its implementation may be significant. Public Art procurement will be categorised as follows: Minor Public Art Projects Project Budgets of $5000 up to $100,000 Major Art Public Art Projects Project Budgets of $100,000 and over

COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with Officers from Strategic Projects in relation to new facilities having to incorporate Public Art and Planning in relation to the impost on Developers to incorporate Public Art into their developments as per the Percent for Art scheme. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS In the case of Public Art works designated as Major Art, procurement will have to comply with Section 3.57 of the Local Government (Functions and Administration) Regulations and the Shire’s CF6 Purchasing Policy. POLICY IMPLICATIONS This report requires Council’s consideration/adoption of Public Art policy CS12. FINANCIAL IMPLICATIONS The policy instructs that the acquisition of Public Art is divided into two categories which will allow for a diversity of value and types of Public Art to be acquired. Minor Public Art Project Budget Project Budgets of $5000 up to $100,000 Major Public Art Project Budget Project Budgets of $100,000 and over

The procurement process for either categories of Public Art is detailed in the accompanying Management Plan. STRATEGIC IMPLICATIONS

Key Goal One – Communities Objective - Creating aesthetically attractive and vibrant towns Facilitating inclusive and engaged communities Initiatives - Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher

standard of upkeep of homes, businesses and public space throughout the Shire.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues The inclusion of Public Art creates business opportunities for local suppliers and artists.


Page 68

Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues One of the objectives of the revised Public Art Policy is to bring it into line with the values and themes outlined in the adopted Public Art Strategy. This strategy sets out ‘Expressing Community and Place Identity’ as one of the four key values to be delivered through Public Art. Furthermore the three themes linked to this value are histories, cultural heritage and community inspiration. These values and themes form part of the assessment criteria by which public artworks will be approved.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officers recommendation.

RELEVANT PRECEDENTS Project Managers have used the guidelines developed as part of the Management Procedure and Policy in the commissioning of Public Art for the Pam Buchanan Family Centre and Frank Butler Centre. Key learnings have been taken from those processes and incorporated into the finalisation of this Policy and Management Procedure. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority


Page 69

OPTIONS: Option 1: As per Officers Recommendation Option 2: That Council by Simple Majority pursuant to the Local Government Act, 1995 RESOLVES to not approve the Officers recommendation and provide direction as to an alternative Policy.

CONCLUSION Officers believe that the proposed Public Art Policy appropriately encompasses the direction set out in the Public Art Strategy and provides a clear framework for the integration of Public Art into the Shire.


That Council by Absolute Majority in accordance with the Local Government Act, 1995 RESOLVES to ADOPT the Public Art Policy (CS12) as attached.


Page 70

CS12 PUBLIC ART POLICY INTRODUCTION

This Policy is based upon the Shire of Roebourne Public Art Strategy Document (2011) and provides a direction for Council in

assessing and approving Public Art projects (Shire of Roebourne commissioned art and private developer initiatives) based on principals regarding the development of Public Art in accordance with the Shire’s objectives and commissioning procedures.

OBJECTIVE As identified in the Shire of Roebourne Public Art Strategy Document (2011) the principles that underpin the Shire’s Public Art Policy are as follows:

1. Vision

To enhance cultural vibrancy, celebrate local identities, create opportunities for community engagement, and shape our towns together by becoming the leading Shire for public art in Western Australia.

2. Values & Themes

Express Community and Place Identity Histories Cultural heritage Community aspirations

Sense of Place Unique natural assets (wonders) Connection to land and environment Climate and place responsive solutions (spatial openness, scale)

Seeing Anew Re-imaging industry Environment Community and local strengths Aspiration (future hopes/inspiration) Showing creative potential

Engage Community connections Community interaction with surrounds Build skills and creativity (environment or public space) Community spirit

3. Goals

1. Transform our public spaces into attractive, interesting and comfortable places that enhance the

pedestrian experience. 2. Stimulate vibrant, active places with more varied activities or experiences that encourage

greater visitation and interaction. 3. Develop a distinctive ‘sense of place’ by showcasing our diverse cultural heritage, unique natural

environment and seeking climate responsive solutions. 4. Foster community spirit and create welcoming places that encourage openness, inclusion and

allow our community to express their diverse cultural identity and attachment to place. 5. Be highly regarded for the extent and quality of our public art as a unique achievement in

Western Australia.


Page 71

POLICY PROVISIONS This Policy and related Management Procedure document provides a clear and consistent framework of guiding principles and procedural requirements for the planning, development, approval and management of future art projects in the Shire. For the purpose of this Policy the term “public art” is defined as the creative contribution of a professional artist in the planning, design, and/or production of artistic works for placement in, or as an integral part of public places and facilities. Public art is widely understood to encompass many forms, materials, processes, expected lifetimes and intended goals. It may be permanent, ephemeral or integrated with the built or natural environment. Public art may include, for example:

artistic objects displayed or showcased in a public space (such as a sculpture, performance, or moving image projection);

artworks that identify or interpret a significant site, person, community, history or event (such as an interpretive marker, heritage trail, or monument);

a component of an infrastructure or capital works project (such as functional street furniture, signage, lighting or ground-plane treatments);

an artist’s conceptual contribution to the planning and design of the public domain (such as a playground design or the urban design master plan of a Shire precinct); and

processes of artist-let community participation linked to social and cultural strategies, that may or may not result in a physical outcome (such as workshops, or an artist-in-community program).

The Shire will consider proposals for acquisitions, donations or community initiated artworks where they address and meet the objectives and criteria of the Public Art Policy. Permanent public artworks are to become part of the Shire Art Collection. Copyright is to be a joint ownership between Council and the artist(s). PUBLIC ART CATEGORIES The acquisition of Public Art is divided into two categories which will allow for a diversity of value and types of Public Art to be acquired. Minor Public Art Project Budget Project Budgets of $5000 up to $100,000 The procurement of these pieces will be managed through the Public Art Steering Committee. Major Public Art Project Budget Project Budgets of $100,000 and over The procurement of these pieces will be by way of a two part Expression of Interest with the Public Art Steering Committee making the decision to appoint the nominated short list who will then be invited to submit a formal tender and then to appoint the successful applicant.

* The Shire has developed commissioning procedures for the above Public Art categories and is available as a Management Procedure document

Previous Policy No: Resolution Numbers: Last Reviewed: Next Review: Responsible Officer:


Page 72

PUBLIC ART MANAGEMENT PROCEDURE


Page 73

Defining what type of Public Art is to be commissioned Shire of Roebourne Public Art Categories

• Minor Public Art project budget of $5000 up to $100,000

• Major Public Art project budget of $100,000 and over

The procurement of Major Art will be by way of a two part Expression of Interest with Council making the decision to appoint the nominated short list, who will then be invited to submit a formal tender and the appointment of the successful submission. The type and categorisation of a public art opportunity is determined by:

• the role, function and significance of the site

• the role, function and objectives of the proposed artwork

• demographics of the site users

This in turn determines the: • selection of artists

• type and categorisation of the artwork

• size, scale, materials

Types of Public Art Integrated: integrated with the fabric of the built form, including building facades, walls, fences, balustrades, awnings, footpaths or with the natural environment, such as constructed landscaping. Standalone: free standing element, including sculpture, seating, shade structures and play-scapes. Ephemeral: artwork which is intangible, temporary, evolving, changing, dynamic, kinetic, including projection art, light installations, green walls, performances and events. Public art can then be further categorised by its primary purpose: Statement: large scale artwork located in a significant or high-traffic area Marker: medium to large scale artwork located at a key focal point, intersection or rest point Functional: artwork that serves a practical or functional purpose Navigational: artwork that acts as a way finder or directional indicator Exchange: artwork that encourages significant interaction, participation or builds education/awareness


Page 74

Funding Public Art in the Shire of Roebourne Funding Strategy The Shire of Roebourne is committed to a Percent for Art scheme which will see up to 2% of the construction cost of each Council capital woks project (valued at $1 million or more) to be allocated to public art. Where possible, the Shire may explore integrated artwork opportunities that can leverage budgets assigned for civil works components, such as decorative shade structures and sculptural seating. The budget allocation will be nominated as a Public Art allocation within the project budget and will only be used for the specific artistic component of the project which includes:

Arts coordination costs

Advertising/briefing costs

Artist’s costs

Associated installation costs

Payments to non successful invited artists

Related documents: CS11 Percent for Art Policy

Developer Contribution Scheme The Shire of Roebourne encourages private developers to spend 1% of development costs on public art as part of their Development Approval requirements. The Shire’s Planning Department will refer developers to the Policy at the earliest possible stage to assist them through the process of commissioning public artwork and encourage them to consider opportunities for integrated artwork in or near their new development. In order to obtain Council approval for the public art component of a new development, the public art plan or strategy must align with the goals and objectives outlined in the Shire of Roebourne Public Art Policy. Alternatively, developers may wish to offer cash in lieu of providing public art as part of their development. Cash in lieu contributions will be held in the Public Art Fund and will be used by the Shire of Roebourne to:

• Commission stand-alone artwork for public spaces within or adjacent to the development

area

• Commission ephemeral artwork as a way of activating public spaces adjacent to the

development area

The cash contribution payable in lieu of providing public art as part of their development will be calculated at 1% of the total project cost, in the line with the Percent for Art Policy.


Page 75

Roles & Responsibilities The Project Manager or Developer Identifies the initial opportunities for artist involvement, determines the budget based upon criteria within Council policy and secures funding. The Consultant (Public Arts Coordinator) May be appointed by the Project Manager or Developer to provide professional advice to help identify the conceptual framework for the commissioning plan, methods of selection, implementation and the budget required. They may also undertake project management for the duration of the Public Art project. Public Art Steering Committee The Shire has appointed a standing Public Art Steering Committee. This committee shall be responsible for all Public Art selections. The Artist(s) Must present with a level of experience appropriate to the project (conceptual, technical, legal and financial). Artists may create artwork as part of a broader design team (architects, landscape architects etc), as part of a residency within the community or independently. The identification of the parties involved in a Public Art project should be done at the outset of negotiations or contractual agreements to prevent future problems with regard to lines of communication, responsibility and ability to integrate artworks within infrastructure components.


Page 76

Terms of Reference: Public Art Steering Committee

1. Elected Member (s)

• To chair the panel and act as conduit to Council

Discussion & decision required: proposed to have two Elected Members and a deputy

nominated to ensure representation at all meetings

2. Shire of Roebourne Director (or nominated Management representative)

• Community & Corporate Services

3. Shire of Roebourne Project Manager

• The relevant Shire staff person responsible for the project the Public Art is to form part of

• Ideally an Officer with relevant technical expertise is included

4. Shire of Roebourne Planning Dept representative (where required for larger projects)

• Input required from Planning Dept, particularly when reviewing private initiative public art

5. Public Art Consultant (where required for larger projects)

• A representative of local arts organisation to provide experienced and expert advice

6. Community Representative (optional and subject to Project Specifics)

• Should the Public Art be linked to a specific community organisation or a specific town

within the Shire, a relevant representative can be invited to sit on the Public Art Steering

Committee for that particular commission.

The key role of the Public Art Steering Committee, as delegated by Council, will be to: Major Art:

• May approve briefs and scopes of Public Art commissions

• Review short listed applications for Major Art

• Review final submissions for the appointment of artists

• Review the acceptance of Major Art to be installed

Minor Art: • Review submissions for the appointment of artists

• Review the acceptance of Minor Art to be installed

Discussion and decision required: Option here for the Project Reference group to develop

briefs and scope

The Steering Committee is required to prepare a report for Council after each meeting to advise of the activities undertaken.


Page 77

Procurement Procedure • Brief and assessment criteria templates can be found in the Appendices of this

document.

• The Shire of Roebourne’s Purchasing Policy (CF6) should be followed in relation to

the financial components of procurement.


Page 78

Managing donated Public Art

Maintenance

Criteria

Location

Refer back to Council

Selection/management of Artist

Already constructed art vs concept works

Discussion and decision required: do we want to develop a separate process for donated public art that will address the unique set of circumstances that can surround donated PA or will we absorb it into the current procedure as outlined?


Page 79

Preparing the Artist(s) Brief The Shire of Roebourne has adopted the Public Art Strategy (2011) and this underpins the principles of the Public Art Policy. With consideration of the values, themes and goals outlined in the Policy, the Artist’s Brief should be prepared for each public art opportunity to guide the artist’s response to the commission. The brief should be clear and should include the following key elements:

• Project description, including a description of the site opportunities/constraints, the

commissioner of the work, partners and stakeholders.

• Aims and objectives of the project.

• Project context, including the history of the project, themes/curatorial rationale, site plans,

elevations etc.

• Description of the site(s) environmental, geographical, social and cultural history,

conditions, usage, physical or technical constraints.

• Artistic scope and anticipated role of artist.

• Details of the project team and their roles and responsibilities.

• Site context and conditions, including details on accessibility, impact, safety, financial

implications and information on any fabrication and installation requirements.

• Timetable and phasing, including deadline, short-listing and interview date (if applicable).

• Budget – what is and isn’t covered (fees, travel, expenses, professional advice, research,

materials, production, installation, site preparation etc)

• Maintenance and durability requirements and who will be responsible for maintenance. A

five year maintenance plan will be required.

• Artist’s copyright position and clarification of ownership of work.

• Documentation required, such as engineer’s drawings, structural computations etc.

• Submission requirements.

• Selection method and criteria.

Refer to Public Art Commissioning Brief template (Appendix 2)


Page 80

Setting a Public Art Project Budget When preparing a budget for a Public Art project it should be divided into two sections: Artwork – payable to the artist and is to cover costs including:

insurances

design and specification

fabrication

transport

Coordination – payable by the Commissioner and should costs including:

advertising

briefing costs

payment to artist shortlist

site preparation

installation

Advertising Public Art Once the artist brief is completed it is important that a plan is put into place to advertise the commission in the most appropriate way. This includes considering the following:

Running advertisements in local, regional, state or national newspapers

Advertising via relevant online forums and websites

Working with Arts organisations to advertise to their databases ie Art Source

Undertaking a small public relations campaign in the form of developing a media release to

secure editorial coverage of the project


Page 81

Selecting the Artist(s) An invitation is made to artists by public advertisement and/or referral to submit an Expression of Interest for the public art commission Initially artists should be asked to indicate their interest and suitability in the project, for assessment by the Public Art Steering Committee against criteria set for each individual public art commission. The selection criteria should include (as relevant): Artistic Merit

• Artistic quality of art work concept proposed

Relevant Experience • Has undertaken previous work of this type in the public domain and has experience with

relevant materials, techniques or processes.

Track Record • General reputation for work, competence, capacity

• Demonstrated ability to work on significant projects within timelines and budget

• Demonstrated ability to create work that engages with a broad public

• Demonstrated ability to work on permanent and durable work and considers

maintenance

• Demonstrated ability to develop concepts and communicate ideas

Management • Acceptable insurances

• Organised, quality systems

Any other relevant factors • Connection with a geographical location or community interest

• Availability to work within the project timelines

Refer to Assessment Criteria Artist(s) template (Appendix 3)


Page 82

Approval of Private Initiative Public Art Proposals for new public art by private developers or community organisations, will only be considered by the Shire if they address and meet the goals and objectives of the Public Art Policy. Proposals should include:

• A description of the project or artwork, including drawings/dimensions

• Project rationale

• Preferred site description

• An outline of the project delivery, including proposed artist(s) if known

• Proposed timeline

• A budget estimate, including any expectation for the Shire to contribute funds or in-kind

support

• Details regarding asset management including a five year maintenance plan, insurance and

ownership

• All permanent art proposals will require Development Approval

Private initiative Public Art will go through the same process as Shire developed Public Art – refer to procedure on Page 6. Private developers have the opportunity to work within the Public Art Steering Committee framework that can assist them to manage the process. An opportunity for a Developer’s representative to sit on the Steering Committee for their procurement will be made available. Assessment The Public Art Steering Committee will assess proposals and submit to Council for endorsement. Please refer to Page 6 Procurement Procedure which sets out the procedure for External Proposals. The Committee will review all proposals for commissions of permanent public art, acquisitions, offers of gifts, donations, bequests or loans of public art. In addition, the Committee will asses how well proposals align with the goals and objectives of the Public Art Policy. Further to the composition of the Public Art Steering Committee outlined on Page 3, it may be pertinent to invite a representative from the Shire of Roebourne Planning Department and representatives from funding partners.


Page 83

Asset Management Asset Management should be taken into consideration during concept and design development and during material selection and fabrication. Following the manufacture, installation and handover of the artwork, the artist will need to submit a Five Year Maintenance Manual and Plan which should include *this will apply to Public Art that forms part of a building:

• A detailed description of the artwork including size, form, location and year of completion

• A list of the artists, designers, engineers and sub-contractors involved in creating the works

and their contact details

• ‘As installed’ drawings of the artwork and all related equipment and services

• An inventory of all installed equipment including lighting components, structural parts and

software comprising the work

• Appropriate procedures and treatments for cyclical maintenance, vandalism or

unintentional damage

• Specify who will conduct the maintenance (artist or other contractor)

• Timeframes for routine work

The maintenance of privately commissioned Public Art will remain the commissioners responsibly, including all associated costs, for a period of five years from installation. Shire of Roebourne’s Responsibilities

• Take out relevant insurances for the artwork, after five year maintenance period

expires

• Enter artwork into a Public Art Register

• Provide a notice, plaque or sign stating the name of the artist, any sponsors, the

title of the work and the year in which was produced on or near the installed artwork

• Ensure the proper cleaning, repair, maintenance and protection of the artwork in

accordance with the guidelines provided by the artist

• Keep the artwork in a reasonable condition or state of repair during the time it is

displayed in the public domain

• Take all necessary action in the event of damage, alteration or modification to

return the artwork to its prior condition; or else to seek the artist’s consent to its

continued display in its damaged, altered or modified state. If such consent is not

forthcoming, Council may at its discretion remove or dispose of the work


Page 84

Appendix One: CS12 Public Art Policy INTRODUCTION

This Policy is based upon the Shire of Roebourne Public Art Strategy Document (2011) and provides a direction for Council in assessing and approving Public Art projects (Shire of Roebourne commissioned art and private developer initiatives) based on principals regarding the development of Public Art in accordance with the Shire’s objectives and commissioning procedures.

OBJECTIVE As identified in the Shire of Roebourne Public Art Strategy Document (2011) the principles that underpin the Shire’s Public Art Policy are as follows:

4. Vision

To enhance cultural vibrancy, celebrate local identities, create opportunities for community engagement, and shape our towns together by becoming the leading Shire for public art in Western Australia.

5. Values & Themes

Express Community and Place Identity Histories Cultural heritage Community aspirations

Sense of Place Unique natural assets (wonders) Connection to land and environment Climate and place responsive solutions (spatial openness, scale)

Seeing Anew Re-imaging industry Environment Community and local strengths Aspiration (future hopes/inspiration) Showing creative potential

Engage Community connections Community interaction with surrounds Build skills and creativity (environment or public space) Community spirit

6. Goals

6. Transform our public spaces into attractive, interesting and comfortable places that enhance the

pedestrian experience. 7. Stimulate vibrant, active places with more varied activities or experiences that encourage

greater visitation and interaction. 8. Develop a distinctive ‘sense of place’ by showcasing our diverse cultural heritage, unique natural

environment and seeking climate responsive solutions. 9. Foster community spirit and create welcoming places that encourage openness, inclusion and

allow our community to express their diverse cultural identity and attachment to place. 10. Be highly regarded for the extent and quality of our public art as a unique achievement in

Western Australia. POLICY PROVISIONS This Policy and related Management Procedure document provides a clear and consistent framework of guiding principles and procedural requirements for the planning, development, approval and management of future art projects in the Shire.


Page 85

For the purpose of this Policy the term “public art” is defined as the creative contribution of a professional artist in the planning, design, and/or production of artistic works for placement in, or as an integral part of public places and facilities. Public art is widely understood to encompass many forms, materials, processes, expected lifetimes and intended goals. It may be permanent, ephemeral or integrated with the built or natural environment. Public art may include, for example:

artistic objects displayed or showcased in a public space (such as a sculpture, performance, or moving image projection);

artworks that identify or interpret a significant site, person, community, history or event (such as an interpretive marker, heritage trail, or monument);

a component of an infrastructure or capital works project (such as functional street furniture, signage, lighting or ground-plane treatments);

an artist’s conceptual contribution to the planning and design of the public domain (such as a playground design or the urban design master plan of a Shire precinct); and

processes of artist-let community participation linked to social and cultural strategies, that may or may not result in a physical outcome (such as workshops, or an artist-in-community program).

The Shire will consider proposals for acquisitions, donations or community initiated artworks where they address and meet the objectives and criteria of the Public Art Policy. Permanent public artworks are to become part of the Shire Art Collection. Copyright is to be a joint ownership between Council and the artist(s). PUBLIC ART CATEGORIES The acquisition of Public Art is divided into two categories which will allow for a diversity of value and types of Public Art to be acquired. Minor Public Art Project Budget Project Budgets of $5000 up to $100,000 The procurement of these pieces will be managed through the Public Art Steering Committee. Major Public Art Project Budget Project Budgets of $100,000 and over The procurement of these pieces will be by way of a two part Expression of Interest with the Public Art Steering Committee making the decision to appoint the nominated short list who will then be invited to submit a formal tender and then to appoint the successful applicant.

* The Shire has developed commissioning procedures for the above Public Art categories and is available as a Management Procedure document

Previous Policy No: Resolution Numbers: Last Reviewed: Next Review: Responsible Officer:

Appendix Two: Public Art Commission Brief Template The Client: The Shire of Roebourne The Project: The Shire of Roebourne invites artists and artist teams to complete and Expression of Interest submission in response to this (m=name of project) Public Art Commission Brief.


Page 86

The Budget: $(insert) ex GST The allocated artwork budget figure is to cover all associated costs with the successful artwork commission such as artist fees, travel, freight, insurances and fabrication. The budget amount available to cover these costs is in the order of $(insert) ex GST. Shortlisted artists will be required to submit a budget in the design development phase.

The Deadline: LODGEMENT OF SUBMISSION Date: (Wednesday 2 July 2013) Time: (2:00pm) Place: Tender Box Shire of Roebourne Offices Welcome Road Karratha WA 6714 Or Shire of Roebourne PO Box 219 Karratha WA 6714 Phone: (08) 9186 8555

Please note that late submissions will not be accepted. Email submissions will also not be accepted.


Page 87

1. BACKGROUND a. Commissioning Agent b. Project Partner c. Shire of Roebourne’s Public Art Policy

2. SITE FOR THE COMMISSION a. Site characteristics b. Parks and reserves management strategy c. Indigenous significance d. Limitations and restrictions e. Water and power f. Grounds Maintenance g. Specific site h. Government Transport Authority’s restrictions

3. THE WORK OF ART

a. Concept b. Target audience c. Ambience of the work d. Materials e. Practical considerations

4. BUDGET a. Clearly detail all budget components

Arts coordination costs

Advertising/briefing costs

Artist’s costs

Associated installation costs

Payments to non successful invited artists

5. PROJECT STEERING COMMITTEE

a. Public Art Steering Committee b. Roles of parties in the project

6. SELECTION PROCESS AND TIMELINE a. Call for EOI/direct invitation b. Shortlist prepared c. Optional: briefing session d. Concept Designs including payment of a fee e. Artist selection f. Commission completed, contract signed g. Outline timeline with dates

7. EVALUATION CRITERIA AND SUBMISSION REQUIREMENTS a. Outline the criteria including weighting percentages b. Outline requirements for submission; format, quantity, written statement, visual support c. Further information contact details

8. ATTACHEMENTS a. Site plan and landscaping design b. Aerial photographs c. Relevant Council surveys, policies, plans, strategies d. Proposed time schedule


Page 88

Appendix Three: Assessment Criteria for Artist(s) Submissions by artists/consultants applying to undertake a public art function in a project should be assessed using the criteria and weightings in the table below. Each submission will be assessed and scored (0-10) against these criteria as follows: 1 – 3 Limited knowledge, experience or insight. Would require significant support and development to carry out the commission. 4 – 7 Good knowledge, experience or insight. Demonstrates most of the capabilities and experience required to carry out the commission. 8 – 10 Outstanding knowledge, experience or insight. Has carried out other, relevant commissions and demonstrates an in depth understanding of the specifics required in this project. Weightings will then be applied to the scores before totalling. The highest weighted score indicates the successful consultant.

ASSESSMENT CRITERIA – ARTIST(s) Weighting

Response to Brief

Concept, methodology, medium etc

50%

Relevant Experience and Technical Capabilities

Other projects that the Applicant has completed

25%

Quality of Previous Work

As demonstrated by Visual Support Material

25%

TOTAL

100%


Page 89

Appendix Four: Assessment Guidelines for Public Art Artistic Component The following scoring criteria, linked to the goals outlined in the Shire of Roebourne’s Public Art Strategy (2011) document should be used in assessing the appropriateness of proposed Public Art works. GOAL 1 Transform our public spaces into attractive, interesting and comfortable places that enhance the experience of the area.

How well does the proposed public art project: Score or N/A

Integrate with the built and/or natural form? /5

Enhance the quality/beauty of the built and/or natural environment? /5

Improve the level of experience through increased comfort, connection,

navigation, legibility?

/5

Show an understanding of site context/key issues AND/OR address the

requirements of the brief?

/5

TOTAL /20

GOAL 2 Stimulate vibrant, active places with more varied activities and experiences that encourage greater visitation and interaction.


Engage the community? /5

Encourage interaction? /5

Offer opportunities for connecting with others? /5

Stimulate positive and interesting activity? /5

TOTAL /20

GOAL 3 Develop a distinctive ‘sense of pride’ by showcasing our diverse cultural heritage, unique natural environment and seeking climate responsive solutions.


Express our unique culture, heritage and/or future aspirations? /5


Page 90

Showcase our distinctive natural environment? /5

Demonstrate climate-responsive solutions and innovation? /5

Demonstrate longevity and resilience to environmental conditions? /5

TOTAL /20

GOAL 4 Foster community spirit and create welcoming places that encourage openness, inclusion and allow our community to express their diverse cultural identity and attachment to place.


Encourage inclusiveness? /5

Showcase diverse cultures, stories and/or histories? /5

Express community spirit and identity? /5

Encourage cultural awareness and exchange? /5

TOTAL /20

GOAL 5 Be highly regarded for the extent and quality of our public art as a unique achievement in Western Australia.


Encourage the development, potential and/or ambition of local artistic talent? /5

Engage suitably qualified/experiences artists and consultants? /5

Enhance artistic standards and reputation by showcasing creativity and

innovation?

/5

Achieve a high level of quality craftsmanship? /5

Aim for best-practise standards in public art strategy, curation, commission,

engagement, management and delivery?

/5

Demonstrate financial viability and value for money? /5

TOTAL /30


Page 91

RESULTS SUMMARY

GOAL Total Score

GOAL 1: Transform our public spaces into attractive, interesting and

comfortable places that enhance the pedestrian experience.

/20

GOAL 2: Stimulate vibrant, active places with more varied activities and

experiences that encourage greater visitation and interaction.

/20

GOAL 3: Develop a distinctive ‘sense of pride’ by showcasing our diverse

cultural heritage, unique natural environment and seeking climate responsive

solutions.

/20

GOAL 4: Foster community spirit and create welcoming places that encourage

openness, inclusion and allow our community to express their diverse cultural

identity and attachment to place.

/20

GOAL 5: Be highly regarded for the extent and quality of our public art as a

unique achievement in Western Australia.

/30

TOTAL /110

Appendix Five: Assessment Guidelines for Concept Proposal Submissions by artists/consultants applying to undertake the concept design for a project should be assessed using the criteria and weightings in the table below. Each submission will be assessed and scored (0-10) against these criteria as follows: 1 – 3 Limited knowledge, experience or insight. Would require significant support and development to carry out the commission. 4 – 7 Good knowledge, experience or insight. Demonstrates most of the capabilities and experience required to carry out the commission. 8 – 10 Outstanding knowledge, experience or insight. Has carried out other, relevant commissions and demonstrates an in depth understanding of the specifics required in this project. Weightings will then be applied to the scores before totalling. The highest weighted score indicates the successful consultant.

ASSESSMENT CRITERIA – CONCEPT PROPOSAL Weighting

Response to Brief

Concept, methodology, medium etc

40%

Relevant Experience and Technical Capabilities

15%


Page 92

Other projects that the Applicant has completed

Quality of Previous Work

As demonstrated by Visual Support Material

15%

Methodology

How the project is the be tackled, scope of work

15%

Structural Compliance

Compliance to standards, installation, ongoing maintenance

10%

Management

Organisation, acceptable insurance, economic stability, quality systems

5%

TOTAL

100%


Page 93


Page 94

10.3 TENDER FOR SUPPLY, INSTALLATION AND CONSTRUCTION OF BULGARRA PUBLIC OPEN SPACE PROJECT

File No: PK.2 Responsible Executive Officer: DIRECTOR COMMUNITY AND CORPORATE

SERVICES

Reporting Author: (ACTING) MANAGER COMMUNITY FACILITIES




Attachment(s) Nil

PURPOSE For Council to endorse the calling of tenders for the Supply, Installation and Construction of the Bulgarra Public Open Space (POS) project. BACKGROUND The Bulgarra Sporting Precinct is the premier sporting facility in Karratha boasting a range of soft and hard facilities that caters for sports such as Football (AFL), Rugby League, Cricket, Softball, Tee-Ball, Little Athletics, Tennis, Netball and Basketball. The precinct attracts mainly active users to the area but is also popular with walkers, joggers, fitness trainers, dog exercise, picnickers and playground users. Council has received several reports regarding the developments within the Bulgarra Sporting Precinct, as identified through both the Karratha 2020 Vision and Community Plan (endorsed at the February 2009 OCM) and the subsequent Bulgarra Precinct Master Plan (endorsed at the August 2009 OCM) developed by CCS Strategic Management. The Shire of Roebourne is investing considerable financial resources in implementing the key recommendations of the Bulgarra Sporting Precinct Master Plan. The POS development is to ensure that the investments made to Council’s infrastructure on site are optimised by providing high quality attractor infrastructure. During the 2010/11 financial year the Shire of Roebourne engaged Mary Jeavons Landscape Architects (MJLA) to prepare detailed POS concept plans, and coordinate community consultation workshops, this work was carried out through the months of April, May and June and the Master plan was endorsed by Council in June 2011. Scope of works The Tenderer will under the direction of the Director, Community and Corporate Services, be required to coordinate and manage aspects of the construction of the Bulgarra Public Open Space project on behalf of the Shire of Roebourne. Key tasks include:

Review Current Bulgarra POS Concept Plan.

Review and Confirm Preliminary order of Probable Costs for entire Concept Plan and a staged approached.

Provide detailed drawings for the design specified in the Concept Plan and agreed to by the Client following confirmation of probable costs.


Page 95

Prepare Tender Documentation (including Drawings and Specifications) for agreed works (based on probably costs) in accordance with General Conditions of Contract AS 4000-1997.

Manage Tender Advertisement Period and respond to RFI’s and Clarifications as required.

Review Tender submissions and make recommendations.

Review of Drawings and Specifications.

Liaise with all relevant entities regarding approvals and information.

Inspection of Works (minimum of four [4] on site inspections, at times agreed by the Principal).

Collate and provide Principal with all required Certificates and Warranties upon Practical Completion.

The selection criteria and weighting for the project are proposed as –

Selection Criteria Weighting %

Price 35%

Relevant Experience and Resources 30%

Key Personnel and Experience 10%

Demonstrated Understanding 25%

LEVEL OF SIGNIFICANCE The Bulgarra Public Open Space Development is significant on several levels. Council should consider future costing and implications in regards to asset maintenance and capital replacement, whilst noting the importance and need of this development from a community perspective. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place formally through the Bulgarra Sporting Precinct Projects Control Group COMMUNITY CONSULTATION No community consultation is required for the tender process. In regards to the project design extensive community consultation has been and will continue to be undertaken. STATUTORY IMPLICATIONS Section 3.57 of the Local Government Act 1995 states: Tenders for providing goods or services: (1) A local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services. (2) Regulations may make provision about tenders. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The Construction of the Bulgarra Public Open Space component has a current budget allocations with the 2011/12 budget of $675 000. An initial determination of probable costs has been received from Jeavons – indicating the cost of the entire designed project of approximately $1.3 million. As such tender documentation will be prepared to complete the project as a staged development, with Stage 1 (Playground) coming from existing budget allocation.


Page 96

STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009 - 2013 provides:

Key Goal One – Communities Objective – Creating aesthetically attractive and vibrant towns Providing a range of appropriate facilities that reflect the demography of the Communities Priority 2011/12 -Master plan and commence construction of stage 1 of the Bulgarra Community Playground.

RISK MANAGEMENT CONSIDERATIONS The procurement of professional and highly specialised playground equipment suppliers minimises the risk posed to the Shire in terms of quality of fixtures and reduction in ongoing maintenance issues. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The Shire of Roebourne is committed to the provision of high quality Recreation facilities in the region. The Bulgarra sporting precinct offers such a facility for residents to reap the benefits of an active and healthy lifestyle. The Public Open Space component of the sporting precinct, including associated playground, increases the age range of residents that can enjoy the facility, and creates a more functional and family orientated facility. Environmental Issues The full POS Master Plan includes increased areas of lawn and landscaping that will have increased demand on water resources at the facility. It is anticipated however that the ongoing maintenance of the facility is achieved within current capabilities Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There will be future impact on Council, in particular the Shire’s Parks and Gardens department to maintain the additional green space and play equipment. This department has been consulted in particular regarding the rolling out and staging of the development and a logical approach to provide the best outcome for a maintenance aspect. Additionally there will be an impact on the Community Facilities Department to deliver the project, of which has been factored into annual work plans

RELEVANT PRECEDENTS In order to award a contract the Local Government Act (1995) requires Council to tender for these services as the costs will exceed the $100,000 tender regulation threshold. DELEGATED AUTHORITY Delegation will be required for the CEO to Award tenders should Council support the Officers recommendation.


Page 97

VOTING REQUIREMENTS Simple Majority And Absolute Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by SIMPLE Majority RESOLVES to not approve the calling of tenders for the supply, installation and construction of the Bulgarra Public Open Space project.

CONCLUSION The Bulgarra Sporting precinct is a major recreational and social asset for the Shire of Roebourne and Council has previously approved various Master Plan iterations for the facility. During the 2010/11 financial year the Shire of Roebourne engaged Mary Jeavons Landscape Architects (MJLA) to prepare detailed POS concept plans, and coordinate community consultation workshops, this work was carried out through the months of April, May and June and the Masterplan was endorsed by Council in June 2011. This report provides the detail required for Council to complete the Tender process to ensure the project becomes a reality.


1. That Council by Simple Majority RESOLVES to AUTHORISE the Chief

Executive Officer to call tenders for the supply, installation and construction of the Bulgarra Public Open Space project.

2. That Council by Absolute Majority DELEGATE to the Chief Executive Officer the ability to award the supply, installation and construction of the Bulgarra Public Open Space project subject to the successful tender being within the allocated budget and the tenderer meeting the compliance criteria and scope of works requirements.


Page 98

10.4 YOUTH DEVELOPMENT PLAN 2012 - 2014

File No: CS.10


Reporting Author: COMMUNITY DEVELOPMENT OFFICER




Attachment(s) The Youth Development Plan 2012 - 2014

PURPOSE For Council to:

a) Receive the Youth Development Plan 2012 – 2014 prepared by Creating

Communities on behalf of the Shire of Roebourne.

b) Direct the CEO to implement the Youth Development Plan 2012 – 2014 as per

the Council report.

BACKGROUND In August 2009 the Shire of Roebourne conducted an inaugural community satisfaction survey to gauge community perceptions on areas of importance and the Shire’s performance relative to those areas. The survey results ranked the importance of 28 services and facilities, and the performance of the Shire and other agencies in the provision of these in order to illustrate service level gaps. Youth services was highlighted in the survey and ranked in the top five (5) issues identified by the community. Early in 2011, Creative Communities was engaged to undertake the consultation with youth and youth service providers to gain current perspective on major issues affecting young people living in the Shire. Youth service providers were consulted via telephone interviews and workshops; feedback from youth was obtained via a hardcopy survey. Results indicated that the main issues identified through research conducted in 2004 remain prevalent in 2011. The Youth Development Plan 2012 -2014 (YDP) has been developed to provide a holistic representation of the essential programs, services and activities required by young people in the region. The plan also articulates the role of the Shire of Roebourne and other stakeholders in supporting the delivery of these programs, services and activities. The YDP recognises the opportunity to effectively support a vital community resource – our youth. Supporting youth development is an astute investment in the social wellbeing and economic sustainability of our Shire’s communities. The strategies and recommendations articulated in the YDP are underpinned by the review of previous youth plans developed by the Shire of Roebourne and the Pilbara Area Consultative Committee. It also takes into account extensive consultation undertaken with


Page 99

a cross section of youth from across all five towns in May 2011 as well as interviews with agencies and organisations that deliver youth services. The YDP recommends that retention of existing successful strategies, as well as providing new strategies to address current issues. The successful implementation of the plan will create a better understanding amongst stakeholders of the current breadth of youth based initiatives and aligns these initiatives in a strategic framework that ensure all aspects of youth development are appropriately addressed. This plan describes key strategies and actions identified by stakeholders as areas of existing delivery commitment, or as areas important for implementation in coming years. The YDP acknowledges and respects young people as valued members of the community and advocates support to assist them to become positive, healthy and active citizens. The focus of this plan is on taking actions that will result in benefits for all youth across the Shire of Roebourne. LEVEL OF SIGNIFICANCE The level of significance for this matter is low when considered against the criteria of Council policy CE 8. COUNCILLOR/OFFICER CONSULTATION Consultation has previously taken place regarding the development and implementation of the Youth Development Plan with Council, the Executive Management Team and the Community Development Team. It is noted that the Shire of Roebourne will endeavour to fulfil the actions, organisational commitment and responsibility relevant to the Shire of Roebourne only as outlined in the Key Focus Areas. COMMUNITY CONSULTATION Early in 2011 consultation was undertaken with youth and youth service providers to gain current perspective on major issues affecting young people living in the Shire. Youth service providers were consulted via telephone interviews and workshops; feedback from youth was obtained via a hardcopy survey. Results indicated that the main issues identified through research conducted in 2004 remain prevalent in 2011. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are eight focus areas contained in the YDP, some of which have financial implications on other departments within the Shire of Roebourne including facilities and planning services. The Community Development Officer recommends the YDP be used as an effective guide for the Shire of Roebourne in providing youth services in the future subject to appropriate human resources and budget allocations being available. The Community Development Officer is currently responsible for Make a Move, the Regional Youth Coordinators Network and Youth Advisory Council as identified in the YDP. The current budget allocation for these projects in 2011/12 is as follows:

Make a Move - $112,200

RYCN - $5,000


Page 100

Dampier/Karratha Youth Advisory Council - $7,200

Wickham /Point Samson/Roebourne Youth Activities - $3,000

Karratha/Dampier Youth Activities - $3,000

STRATEGIC IMPLICATIONS Key Goal One – Communities

Creating aesthetically attractive and vibrant towns.

Facilitating inclusive and engaged communities.

Building capacity, capability and partnerships across the community.

Providing a range of appropriate facilities that reflect the demography of the communities.

Specifically stated as a priority for 2011/12 is:

Prepare and Implement the Shire’s Youth Development Plan

RISK MANAGEMENT CONSIDERATIONS The YDP documents the commitment from the Shire of Roebourne and stakeholders within the region to fulfil actions and responsibilities. The successful implementation of the plan will create a better understanding amongst stakeholders of the current breadth of youth based initiatives and aligns these initiatives in a strategic framework that ensures all aspects of youth development are appropriately addressed. The Shire of Roebourne will need to clearly articulate the commitment made by the Shire to implement the YDP and the actions committed to by the Shire only based upon available resources. The Shire of Roebourne will not be accountable for the commitment and responsibilities of other stakeholders. The Shire will work collaboratively with stakeholders and the community to evaluate and monitor the successes (and failures) and adapt some strategies so that they remain responsive to changing needs and social pressures. The Shire does not take any responsibility for stakeholders not committing to the implementation of relevant actions as outlined in the YDP. ISSUES Economic Issues The YDP recognises the opportunity to effectively support a vital community resource - our youth. Supporting youth development is astute investment in the social well being and economic sustainability of our Shire’s communities. The YDP acknowledges and respects young people as valued members of the community and advocates support to assist them to become positive healthy and active citizens. This will then potentially lead to an increased likelihood of positive workforce outcomes contributing to the local economy. Social Issues The YDP recommends the retention of existing successful strategies, as well as providing new strategies to address current issues. The plan also proposes some additional strategies specific to Roebourne. It takes into account the unique characteristics of the Roebourne community in the planning and delivery of youth and family services to the town. The successful implementation of the plan will create a better understanding amongst stakeholders of the current breadth of youth based initiative and aligns these initiatives in a strategic framework that ensures all aspects of youth development are addressed appropriately. The plan aspires to improve the lives of all young people in the Shire. Despite regular negative media attention that focuses on the misdemeanours of a few, the majority of young people in each of the towns in the Shire of Roebourne are well behaved, with dreams of a positive and fulfilling life. The plan focuses strongly on supporting the development of assertive youth leaders who can encourage their peers to be more involved in their community and make a positive difference in their own and others lives.


Page 101

This will assist to promote young people within the Shire and address negative stereotypes and provide a more balanced view of youth. The effective implementation of strategies in the YDP will promote a more positive view of the Shire which will assist in reversing the trend of adolescent youth and their families moving away from the region. Environmental Issues There are no environmental issues relevant to the implementation of the YDP. Cultural & Heritage Issues The YDP recognises opportunities to foster and support youth development in the Shire of Roebourne. These include developing a common vision and direction for youth development which is culturally appropriate for the unique and diverse communities within the region. The YDP identifies the importance of improving engagement with the aboriginal community and providing opportunities for youth to engage in community activities and decision making.

IMPACT ON CAPACITY The YDP outlines the Shire of Roebourne’s commitment and responsibility to fulfil actions which would require significant input by Community Development and other departments such as the Community Facilities and Strategic Projects to deliver The Youth Shed, Karratha Leisure Complex and the possibility for fee waivers for youth service providers. The Community Development Team will work collaboratively with internal and external departments to increase the likelihood of focus areas and actions being achieved.

The Community Development Officer will be responsible for Make a Move, the Regional Youth Coordinators Network and the Youth Advisory Council as identified in the YDP. The Regional Youth Coordinators Network will incorporate the YDP focus areas to support community organisations to fulfil their commitment and responsibilities as identified in the YDP.

RELEVANT PRECEDENTS The Shire of Roebourne previously adopted two strategic youth plans – Say It Out Loud 2005 to 2007 Strategic Plan and Youth Strategic Plan 2008. Early in 2011 a community and youth consultation revealed that the main issues identified through research conducted in 2004 remained prevalent in 2011. DELEGATED AUTHORITY There are no delegated authorities related to this matter. VOTING REQUIREMENTS Simple majority


Page 102

OPTIONS: Option 1 As per Officer’s recommendation Option 2 That Council by Simple Majority RESOLVES to:

1. NOT RECEIVE the Youth Development Plan 2012 – 2014 2. UTILISE existing strategic planning within the Shire to address the focus areas

within the youth sector.

Option 3 That Council by Simple Majority RESOLVES to:

1. RECEIVE the Youth Development Plan 2012 – 2014 2. NOT DIRECT the Chief Executive Officer to implement the Youth Development

Plan 2012 – 2014.

CONCLUSION Creating Communities was engaged by the Shire of Roebourne to develop a Youth Development Plan that provides a holistic representation of essential programs, services and activities required by young people in the region and provide new strategies to address current issues. The YDP recognises the opportunity to effectively support a vital community resource – our youth. Supporting youth development is an astute investment in the social wellbeing and economic sustainability of our Shire’s communities. The strategies and recommendations articulated in the YDP are underpinned by the review of previous youth plans developed by the Shire of Roebourne and the Pilbara Area Consultative Committee. It also takes into account extensive consultation undertaken with a cross section of youth from across all five towns in May 2011 as well as interviews with agencies and organizations that deliver youth services. Implementing the strategies outlined in the YDP will start to pave the way towards achieving the common vision of youth participation, empowerment and achievement. The successful implementation of the plan will create a better understanding amongst stakeholders of the current breadth of youth based initiatives and aligns these initiatives in a strategic framework that ensures all aspects of youth development are appropriately addressed. It is respectfully recommended that Council adopt the YDP and direct the Shire of Roebourne to fulfil the relevant organisational commitments and responsibilities as per the eight focus areas subject to appropriate human resources and budget allocations being available.


Page 103


That Council by Simple Majority pursuant to the Local Government Act 1995 RESOLVES to:

1. RECEIVE the Youth Development Plan 2012 – 2014

2. DIRECT the Chief Executive Officer to implement the Youth Development Plan 2012 – 2014 as and when appropriate subject to the allocation of adequate human resources and budget allocations as determined by Council via the annual budget process.


Page 104

11 DEVELOPMENT, REGULATORY AND

INFRASTRUCTURE SERVICES

11.1 DAMPIER HIGHWAY DUPLICATION ISSUES

File No: RD/7/6

Responsible Executive Officer: Director Development, Regulatory & Infrastructure Services.

Reporting Author: Executive Manager of Works




Attachment(s) Nil.

PURPOSE The purpose of this report is twofold. Firstly, to advise Council of officers attempts to highlight to Main Road WA (MRWA) to the condition of the Dampier Highway Bypass works, and to obtain a Council resolution that reinforces those views to MRWA. BACKGROUND Over the last few years MRWA have undertaken duplication and median aesthetical works to Dampier Highway. These works have been undertaken between the intersections at Karratha Road (east end) and Balmoral Road (west end). The duplication works are now extending west along the Dampier Highway to the Burrup Road intersection. The Shire of Roebourne has always acknowledged the efforts undertaken by MRWA in the construction of the Dampier Highway duplication works, works which have improved traffic flow and which is a safety initiative condoned and supported by the Shire of Roebourne. These works included the installation of white Feldspar stone to the median to improve the aesthetic of the median. However there are now issues that are impacting on maintenance, safety and aesthetical aspects of the Dampier Highway which need MRWA’s addressing. ISSUES On two occasions Council officers wrote to MRWA advising of issues that are of concern regarding previous works undertaken on the Dampier Highway. MRWA were advised that:- The Shire of Roebourne wishes to advise and list for MRWA’s information and investigation various road surface and drainage issues that is becoming increasingly apparent since the duplications completion.


Page 105

Travelling west from the Dampier / Karratha Road intersection.

Road surface flushing between Balmoral and O’Keefe Roads.

Road surface flushing between O’Keefe and Galbraith Roads.

Galbraith Road Roundabout has asphalt shunting and failures.

Road surface flushing Galbraith Road to Broadhurst Road.

Road surface flushing adjacent Nickol Bay Hospital.

Bathgate Roundabout has asphalt shunting and failures.

Various signage’s down.

Balmoral Road Roundabout asphalt shunting and failures. Travelling east to Karratha from the Balmoral Road west end:-

Road surface flushing on the approach to the Bathgate Roundabout.

Road surface flushing on the approach to Higham Street.

Road surface flushing on the approach to the Broadhurst Roundabout.

Road surface water retention (ponding) adjacent the median on the approach to Galbraith Road.

Road surface water retention (ponding) adjacent the median on the approach to Galbraith Road Roundabout.

Road surface water retention (ponding) adjacent the median opposite the O’Keefe Road intersection.

Road surface water retention (ponding) adjacent the median approaching the Balmoral Roundabout combined with road surface failures.

All drainage and ponding issues contain dust, road surface grime and contaminate and are having an aesthetical adverse affect on the newly undertaken median improvements and accelerating road surface failures. Further to these issues, discussions are being progressed towards the future Dampier / Madigan Road bypass alignment and as such de-proclamation of duplicated infrastructure (Dampier and Karratha Roads) will likely become a Shire of Roebourne asset once constructed, therefore monitoring of these roads will be undertaken regularly by the Shire of Roebourne. This letter was sent on the 13th of July 2011 with a further letter being sent on the 12th of October 2011. The letters were sent to the Regional Manager Main Roads Western Australia Pilbara Region and the Commissioner of Main Roads Western Australia. No written response was received however Council officers were verbally advised that the matters would be raised once the new Term Network Contract for Main Roads was awarded. MRWA’s treatment of the medians with white Feldspar stone to enhance the aesthetics of the Highway has failed to be supported with a quality maintenance regime to control the weed, vegetation and litter problem. Furthermore, the stone has been significantly stained due to the pooling of muddied stormwater along the median which is discharged onto the median by passing traffic. There is a major shortcoming in how the maintenance approach to the medians is being addressed by MRWA. Further to this Council needs clarification on the aesthetical approach by MRWA to the continuation of the medians from Balmoral Dampier Highway intersection (west end), west to the Gap Ridge industrial area.


Page 106

LEVEL OF SIGNIFICANCE It is considered that the Dampier Highway Duplication Issues does not trigger the thresholds or criteria which would define this as a significant matter in accordance with Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION The Shire has written to MRWA but has not received any formal response. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS The Shire of Roebourne‘s Strategic Plan 2009 – 2013 provides: Key Goal One - Communities. Initiatives 2009 -2013

- Creating aesthetically attractive and vibrant towns.

- Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher standard of the upkeep of homes, businesses and public space throughout the Shire.

RISK MANAGEMENT CONSIDERATIONS There are no risk management issues associated with this decision. Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.



Page 107

RELEVANT PRECEDENTS There is no relevant precedent. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple

OPTIONS: Option 1 As per the Officers recommendations. Option 2 That Council by Simple Majority RESOLVES to:-

1. Not to write to Main Roads WA advising of issues of concern applicable to the Dampier Highway Road Duplication and to reframe from requesting the creation of a maintenance regime for the management of the current median treatment nor to request certainty from MRWA that future median treatments for highway duplication works west to Dampier be undertaken and maintained under a reliable maintenance regime.

2. For the issues of conern applicable to the Dampier Highway Road Duplication and the requests for the creation of a maintenance regime for the management of the current median treatment and the need for future median treatments for highway duplication works west to Dampier to be managed under a similar maintenance regime to be raised at an officer level with Main Roads WA.

CONCLUSION It is acknowledged that MRWA have expended heavily on the capital upgrade of the Dampier Highway, however it is prudent that Council informs MRWA that the Shire of Roebourne considers the current situations with regards to the newly remediated road medians to be unacceptable in terms of safety, aesthetic appeal and visual presentation, the road surface irregularities, drainage issues and the newly remediated road medians.


Page 108

OFFICERS RECOMMENDATIONS

That Council by Simple Majority in accordance with Local Government Act 1995 RESOLVES to:-

1. WRITE to Main Roads WA and advise of issues of concern applicable to the Dampier Highway Road Duplication being that the road surface irregularities, drainage issues, asphalt failures, bitumous seal flushing and road water retention issues must be rectified as a matter of priority.

2. REQUEST from MRWA that a reliable maintenance regime be created to

manage the median treatment (white feldspar rock upgrade) to a higher degree of aesthetic value.

3. REQUEST certainty from MRWA that future median treatments (similar rock

treatment however in a red ochre color) for highway duplication works progressing west to Dampier are undertaken and that a reliable maintenance regime be created for all the medians on Dampier Highway.


Page 109


Page 110

11.2 RECONSIDERATION OF TOWN SITE ENTRY STATEMENTS

File No: DR/1/13

Responsible Executive Officer: Director, Regulatory & Infrastructure Services.





Attachment(s) Previous Agenda Report and Attachments.

PURPOSE The purpose of this report is for Council to reconsider the installation of Townsite Entry Statements (TES’s) throughout the Shire of Roebourne, which Council previously resolved to be installed. BACKGROUND In the 2010/11 financial year Council budgeted for eleven (11) new town entry statements throughout the Shire. The TES’s were to be developed as a branding mechanism which promoted that each town is part of the Shire of Roebourne. The Community Safety Coordinator approached three organisations to provide concept designs and costing. At the Ordinary Council meeting held October 2010 Council resolved:- COUNCIL RESOLUTION Res No : 151350 That Council:

1. Endorse proposed locations for town entry statements. 2. Endorse the Option 5/6 Combination. 3. Delegate authority to the Chief Executive Officer to call for tenders for the design and installation of town entry statements.

The previous agenda report and endorsed locations for signage installation are listed as attachments for information. ISSUES. Since the endorsement of the Council Resolution 151350, Shire staff has been negotiating with Main Roads WA (MRWA) regarding site locations, structural integrity of the signage, structural design (cyclone construction standards), durability of the color scheme (reds and browns fade quickly) and ongoing maintenance. A major issue is the setback distance of the sign from the road edge which is required by MRWA to maintain the safety of road users. As the proposed construction of the entry statements is sculptured rock they are required to have rigid steel frame set in concrete to meet cyclone construction standards. As these are now a solid object, they are no longer considered a frangible item (i.e. will


Page 111

distort/collapse on impact) and as such are required to be further set back from the road edge. It is believed that these setback distances will reduce any impact of the signage especially as the signs wording is set upright. In addition to this MRWA have now advised that it is Main Roads policy only to permit entry signs on the near side of the road (approach side) and therefore having the signs with designs and / or lighting on the opposite side is not going to be approved. The Shire of Roebourne has been advised that signage can be installed on the opposite side of the road as you leave town if the Shire wishes. This would incur additional costings for the additional signage required. Staff has a view that the issues listed above will significantly diminish any impact that the new entry statements were to achieve and as such their installation may incur poor community feedback. A further point to consider is the possibility of a Local Government name change (from Shire to City) and therefore the entry statements if installed will need to be modified to reflect the change. At this stage tenders have not been called. The current Landscape Architect (UDLA) have been contacted and confirmed that if the project was not progressed, no contractual arrangements or funding are outstanding. If Council endorses the Officer’s view, Council would also require a rescinding of the previous resolution (Res No: 151350) and as such the officers recommendation will reflect this option. LEVEL OF SIGNIFICANCE It is considered that the Request for Reconsideration of the Townsite Entry Statements does not trigger the thresholds or criteria which would define this as a significant matter in accordance with Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION The community Associations have been shown the designs and proposed locations for installation. STATUTORY IMPLICATIONS Section 5.25 (1) (e) of the Local Government Act 1995 allows a local government to revoke decisions.

“5.25. Regulations about council and committee meetings and committees

(1) Without limiting the generality of section 9.59, regulations may make

provision in relation to —...

(e) The circumstances and manner in which a decision made at a

council or a committee meeting may be revoked or changed (which

may differ from the manner in which the decision was made); ...”

Regulation 10 of the Local Government (Administration) Regulations 1996 states:

10. Revoking or changing decisions made at council or committee meetings — s. 5.25(1) (e)


Page 112

(1) If a decision has been made at a council or a committee meeting

then any motion to revoke or change the decision must be

supported —

(a) in the case where an attempt to revoke or change the

decision had been made within the previous 3 months but had

failed, by an absolute majority; or

(b) In any other case, by at least 1/3 of the number of offices

(whether vacant or not) of members of the council or

committee,

Inclusive of the mover.

(1a) Notice of a motion to revoke or change a decision referred to in

sub regulation (1) is to be signed by members of the council or

committee numbering at least 1/3 of the number of offices (whether

vacant or not) of members of the council or committee, inclusive of

the mover.

(2) If a decision has been made at a council or a committee meeting

then any decision to revoke or change the first mentioned decision

must be made —

(a) in the case where the decision to be revoked or changed

was required to be made by an absolute majority or by a

special majority, by that kind of majority; or

(b) in any other case, by an absolute majority.

(3) This regulation does not apply to the change of a decision unless

the effect of the change would be that the decision would be revoked or would become substantially different”

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Within the 2011 / 2012 budget and under Community and Safety, Council allocated $485,420 as Capital Expenditure to be transferred from Council Infrastructure Reserve to Capital Account 316857. Council would need to resolve a budget amendment reflecting that this transfer does no longer take place. STRATEGIC IMPLICATIONS The Shire of Roebourne‘s Strategic Plan 2009 – 2013 provides: Key Goal One - Communities. Initiatives 2009 -2013

- Design and construct ‘entry statements’ for each town. Key Goal Two – Delivering Services Objective

- Focusing on continuous improvement and best practices. - Continually review and streamline key work practices and work processes.

While The Entry Statement is listed within the 2009 – 2013 initiatives it is believed that constructing them at this point of may be inappropriate.

RISK MANAGEMENT CONSIDERATIONS There are no risk management issues associated with this decision.


Page 113

Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS Local Governments in general are continually reassessing and reviewing their identity branding which is inclusive of entry statements. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute

OPTIONS: Option 1 As per Officers recommendations. Option 2 That Council by Absolute Majority RESOLVES to: REMAIN aligned to the previous resolution Council Resolution 151350 being that Council:

1. ENDORSE proposed locations for town entry statements. 2. ENDORSE the Option 5/6 Combination. 3. DELEGATE authority to the Chief Executive Officer to call for tenders for the design and installation of town entry statements.


Page 114

CONCLUSION Although part of the greater process of Shire and town branding, locational and construction constraints imposed by Main Roads WA has meant that the future of the proposed Townsite Entry Statements remains uncertain in many areas and as such proceeding with the project in its current format is considered to be premature.

OFFICERS RECOMMENDATIONS

1. That Council by one-third majority in accordance with Regulation 10 of the

Local Government (Administration) Regulations 1996, RESOLVES to

CONSIDER to rescind resolution No: 151350, identified as reading:

That Council:

1. Endorse proposed locations for town entry statements.

2. Endorse the Option 5/6 Combination.

3. Delegate authority to the Chief Executive Officer to call for tenders for the design and installation of town entry statements.

2. That Council by Absolute majority in accordance with Regulation 10 of the

Local Government (Administration) Regulations 1996, RESOLVES to RESCIND

Resolution No : 151350, identified as reading:

That Council:

1. Endorse proposed locations for town entry statements.

2. Endorse the Option 5/6 Combination.

3. Delegate authority to the Chief Executive Officer to call for tenders for the design and installation of town entry statements.

3. That Council by ABSOLUTE Majority in accordance with Local Government Act

1995 RESOLVES to WITHDRAW the Townsite Entry Statement project until further notice.

4. That Council by ABSOLUTE Majority in accordance with Local Government Act

1995 RESOLVE to approve a budget amendment to decrease the capital expenditure for the Town Entry Statements by $485,420 (Account 316507 and underlying Jobs) to nil and decrease the corresponding capital income account by $480,000 to nil, thus resulting in a net surplus impact to council’s budget of $5,420.


Page 115


Page 116


Page 117


Page 118


Page 119


Page 120


Page 121


Page 122


Page 123


Page 124


Page 125


Page 126


Page 127


Page 128


Page 129


Page 130


Page 131


Page 132

11.3 FINAL ADOPTION OF PROPOSED SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO. 8 AMENDMENT 25

File No: LP.108

Responsible Executive Officer: Director Development, Regulatory and Infrastructure Services

Reporting Author: Manager Planning Services


Applicant/Proponent: TPG Town Planning and Urban Design on behalf of Greenvalley Asset Pty Ltd


Attachment(s) 1. Scheme Map

2. Scheme Amendment Report

3. Submissions

PURPOSE For the Council to consider the final adoption of the Shire of Roebourne Town Planning Scheme No. 8 (TPS8) Amendment No. 25: to reclassify a 7.14 hectare portion of Unallocated Crown Land generally to the west of Lot 1090 Karratha Road, Stove Hill from ‘Conservation Recreation and Natural Landscapes’ reserve to ‘Urban Development’ zone with a corresponding Development Area number of ‘DA42’. The amendment is required to facilitate the development of accommodation units on a portion of the site behind the Drive-in site development. BACKGROUND At the Ordinary Council Meeting of 20 June 2011 the Shire of Roebourne Council made the following resolution (Resolution No. 151663):

1. Initiate proposed Shire of Roebourne Town Planning Scheme No. 8 Amendment 25

to rezone a portion of Unallocated Crown Land to the west of Lot 1090 Karratha

Road, Stove Hill from ‘Conservation Recreation and Natural Landscapes’ reserve to

‘Urban Development’ zone with a corresponding Development Area number of

‘DA42’;

2. Insert DA 42 with the following section into the Table in Appendix 7 following DA25:

DA42 Karratha

Karratha Road

Urban

Development

1. An approved Development Plan together with

all approved amendment shall apply to the land

in order to guide subdivision and development.

2. To primarily provide for a permanent high

quality resort style development with

environmentally and culturally responsive short

stay or tourist accommodation; and allow for

other future uses such as educational,

community, recreation, drainage and


Page 133

conservation.

3. Development Plans(s) shall have respect for

heritage sensitive areas, drainage lines and

modelled buffer requirements to the adjoining

power station.

4. Land uses classified on the Development Plan

apply in accordance with clause 7.2.11.4.

3. Subject to the advice from the Environmental Protection Authority that under s.48A

of the Environmental Protection Act 1986 the Amendment is not subject to formal

environmental assessment, direct the Chief Executive Officer to advertise the

Amendment in accordance with the requirements of the Town Planning Regulations

1967 for a period of 42 days.

4. The Development Plan(s) be brought back to Council for approval.

LEVEL OF SIGNIFICANCE This decision is not significant in terms of Council’s significance policy. COUNCILLOR/OFFICER CONSULTATION This matter is the subject of Council resolution No. 151663 20 June 2011 initiating the Scheme Amendment. COMMUNITY CONSULTATION The proposal was publicly notified by way of an advertisement in the Pilbara News and on the Shire’s website. Submissions closed at 4pm on 16 November 2011. No submissions were received from the general public. The following submissions were received from referral agencies: (full submissions are included as Attachment 4) Summary of Submissions

Horizon Power (HP)

Submission: (abridged) In order to ensure that there is a safe buffer distance from the power lines for any development for this site, Development will be required to provide to HP for endorsement independent engineers calculations adhering to Australian Standards 7000 and showing the safe distance requirements and the easement width’s required. This information will then be required to be submitted to HP for endorsement.

SoR Officer Response: This requirement can be addressed by the developer in the development plan and will be further considered by HP when the WAPC refer the subdivision application. The proposed conditions of development for DA42 include a requirement to consider buffers

Mainroads Western Australia (MRWA)

Submission: (abridged) MRWA has no objection to the content of the above proposal subject to the following conditions: MRWA will not approve any additional direct access to or for the proposed development on Karratha Road. The existing access to Lot 1090 from Karratha Road will need to be used to access the area of development of 7.14 ha. MRWA will not approve the existing direct access from Karratha Road to be used to access the area of development of 19.861ha. Direct access to this lot will need to be from Stovehill Road.

SoR officer Response: The Council were made aware of the reduced size of Development Area 42 when the Scheme Amendment was initiated. As the Council supported that reduction in area, the matter of access to the wider development area is no longer relevant. The matter of access to the reduced area of land proposed to become DA42 is appropriately addressed through the development plan.


Page 134

Water Corporation (WC)

Submission: (abridged) Water supply (source, storage and conveyance) capacity and wastewater treatment and disposal capacity in Karratha is currently severely limited and close to maximum capacity. The WC may not be able to provide services to this and other land development in the town until major upgrades have been completed to the town’s water source, storage and distribution system, and wastewater treatment and disposal capacity has been expanded. The WC will be able to provided greater certainty regarding additional water and wastewater services to new subdivisions and developments around the town after the completion of these works. In the interim, any additional connections and demands on the water and wastewater systems will be considered on their merits and subject to the capacity available at that time. Consideration will be given to proposals based on the value of the development to the broader community and the contribution to delivering the State Government’s Pilbara Cities’ vision; the certainty of the development proceeding and the timeframes associated with service provision; and water efficiency measures to be incorporated into the development.

SoR Officer response: The Council can proceed with rezoning with reasonably comfort that the area to be developed can be serviced in the future. However the timing of the WC services is dependent on a number of proposed capital projects in various stages of planning and there is no certainty that development could proceed in the developers expected timeframe. Servicing matters will be fully addressed at the development plan stage and finally decided through the Planning Approval process at which time the development application will be referred to the Water Corporation for comment. As developers are usually in early talks with the WC prior to construction, capacity constraints don’t generally come as a surprise. Should the WC advise the planners that services cannot be established for the development, Planning Approval cannot be issued.

Department of Indigenous Affairs (DIA)

Submission: (abridged) It is noted on page 7 of the Shire of Roebourne Town Planning Scheme No. 8 provided with your letter that a search has been undertaken of Registered Aboriginal sites and that discussions are taking place with Ngarluma Aboriginal Corporation. It is also noted that point 3 of Omnibus Scheme Amendment No. 25 seeks to respect heritage sensitive areas. You may wish to consider discussing the proposed development with Aboriginal people outside of NAC who identify themselves as having heritage knowledge of the area. It is essential that any work undertaken associated with the proposed development complies with both the Aboriginal Heritage Act 1972 (AHA) and the Aboriginal Heritage Regulations 1974 (AHR). (A copy of the cultural heritage due diligence guidelines is included in the submission). The guidelines have been published to assist land users in complying with the AHA, and in identifying reasonable and practicable measures for ensuring that activities are managed to avoid or minimise harm to Aboriginal sites.

SoR officer response: The Scheme Amendment process provides for the rezoning of the subject land to ‘Urban Development’ but does not provide for development to occur on the site. While the rezoning creates a public expectation that the site can and will be developed, in this case the Scheme Amendment is privately initiated by the intended developer of the site so that the Development Plan and Development Applications will be undertaken by the same proponent with the knowledge that there are outstanding heritage matters to address. As the Development Plan will not be approved without evidence from the proponent that heritage matters have been addressed, any risk of creating a public expectation through the rezoning will only manifest is the developer chooses not to go ahead with the development following the gazettal of the Scheme Amendment.


Page 135

Conclusion The submissions received raise a number of issues that must be addressed through the Development Plan and subsequent Development Application/s, but which do not require further consideration prior to bringing a Scheme Amendment down over the subject land to rezone it to ‘Urban Development’. To ensure that all development plans affecting this area are brought back to Council for consideration and approval, it is recommended that a fifth development area condition be included for DA42 in Appendix 7 to the Shire of Roebourne Town Planning Scheme No. 8. STATUTORY IMPLICATIONS Planning and Development Act 2005 Shire of Roebourne Town Planning Scheme No. 8. POLICY IMPLICATIONS If finally adopted the proposal will amend the Town Planning Scheme No. 8. FINANCIAL IMPLICATIONS The cost of processing the Scheme Amendment Application is recoverable from the proponent. STRATEGIC IMPLICATIONS Amendment 25 is largely consistent with the intentions for the area set in the City Wide Growth Strategy and proposed Scheme Amendment 21 initiated by the Council to implement the City Wide Growth Strategy. Proposed Amendment 25 leapfrogs Scheme Amendment 21 which is currently being assessed by the Environmental Protection Authority. Scheme Amendment 21 will require modification accordingly.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues The Amendment will allow for urban development to take place on the subject land and ultimately provide for additional accommodation within Karratha. Social Issues There are no social issues related to this matter. Environmental Issues The Scheme Amendment was referred to the Environmental Protection Authority on 14 July 2011. The EPA advised that they did not wish to assess the matter. Cultural & Heritage Issues

Cultural and Heritage Issues have not been fully addressed for the land which is the subject of this Scheme Amendment. The department of Indigenous Affairs has provided Cultural Heritage Due Diligence Guidelines and advice on process to the proponent consistent with other Scheme Amendment proposals. It is expected that the detailed assessment will be undertaken when the Development Plan for the area is prepared. Any areas features or items of heritage value will then be protected by the provisions of the development plan. Council will again have the opportunity to consider this matter when the Development Plan is put forward for endorsement.


Page 136


RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to the Planning and Development Act 2005 RESOLVES to:

1. REFUSE to adopt the Shire of Roebourne Town Planning Scheme No. 8 Amendment 25;

2. ADVISE the proponent that the Scheme Amendment has not been adopted and provide reasons for the refusal.

Option 3 That Council by SIMPLE Majority pursuant to the Planning and Development Act 2005 RESOLVES to:

1. Acknowledge the Submissions received from Horizon Power, Main Roads Western Australia, the Water Corporation, and the Department of Indigenous Affairs.

2. ADOPT the Shire of Roebourne Town Planning Scheme No. 8 Scheme Amendment No. 25 to rezone approximately 7.14 hectares of Unallocated Crown Land generally to the west of Lot 1090 from ‘Conservation Recreation and Natural Landscapes’ reserve to ‘Urban Development’ zone with a corresponding Development Area number of ‘DA42’ without modification.

3. Insert the following Table in Appendix 7 of Town Planning Scheme No. 8 following DA25:

DA42 Karratha

Karratha

Road

Urban

Development

1. An approved Development Plan together

with all approved amendment shall apply

to the land in order to guide subdivision

and development.

2. To primarily provide for a permanent high

quality resort style development with

environmentally and culturally responsive

short stay or tourist accommodation; and

allow for other future uses such as

educational, community, recreation,

drainage and conservation.

3. Development Plans(s) shall have respect

for heritage sensitive areas, drainage lines

and modelled buffer requirements to the

adjoining power station.

4. Land uses classified on the Development

Plan apply in accordance with clause

7.2.11.4.

4. FOWARD the Shire of Roebourne Town Planning Scheme No. 8 Scheme Amendment No. 25 and Scheme Map to the Minister for endorsement.


Page 137

CONCLUSION The Shire of Roebourne Town Planning Scheme No. 8 Scheme Amendment 25 was initially adopted by the Council on 20 June 2011 and advertised to the public and referral agencies for a period of 42 days. Submissions alerting the Council to a number of constraints were received from four of the referral agencies. The matters raised should not prevent the Council from adopting the Scheme Amendment as they are matters appropriately addressed through the Development Plan and Development Applications that will follow the rezoning. It is recommended that the Council finally adopt the Shire of Roebourne Town Planning Scheme No. 8 Scheme Amendment 25 and forward to the Minister for endorsement.


That Council by ABSOLUTE Majority in accordance woth Local Government Act, 1995, pursuant to the Planning and Development Act 2005 RESOLVES to:

1. Acknowledge the Submissions received from Horizon Power, Main Roads

Western Australia, the Water Corporation, and the Department of Indigenous Affairs.

2. ADOPT the Shire of Roebourne Town Planning Scheme No. 8 Scheme Amendment No. 25 to rezone approximately 7.14 hectares of Unallocated Crown Land generally to the west of Lot 1090 from ‘Conservation Recreation and Natural Landscapes’ reserve to ‘Urban Development’ zone with a corresponding Development Area number of ‘DA42’ with modifications to include condition 5 in the table in appendix 7 of the Scheme.

3. Insert the following Table in Appendix 7 of Town Planning Scheme No. 8 following DA25:

DA42 Karratha

Karratha

Road

Urban

Development

1. An approved Development Plan

together with all approved amendment

shall apply to the land in order to guide

subdivision and development.

2. To primarily provide for a permanent

high quality resort style development

with environmentally and culturally

responsive short stay or tourist

accommodation; and allow for other

future uses such as educational,

community, recreation, drainage and

conservation.

3. Development Plans(s) shall have

respect for heritage sensitive areas,

drainage lines and modelled buffer

requirements to the adjoining power

station.

4. Land uses classified on the

Development Plan apply in accordance

with clause 7.2.11.4.

5. Development Plans affecting this area

are to be considered by the elected

Council

4. FOWARD the Shire of Roebourne Town Planning Scheme No. 8 Scheme

Amendment No. 25 and Scheme Map to the Minister for Planning, Culture and the Arts for endorsement


Page 138


Page 139


Page 140

11.4 KARRATHA RESIDENTIAL INFILL PROGRAMME

File No: LP.75

Responsible Executive Officer: Director Development Regulatory and Infrastructure Services

Reporting Author: Senior Strategic Planner


Applicant/Proponent: Shire of Roebourne Council

Disclosure of Interest: Shire of Roebourne Council is a beneficiary

Attachments: 1. Attachment 1 - New Plan of Reserve 32320 on Lot 570

2. Attachment 2 - Old Plan of Reserve 32320 on Lot 570

PURPOSE To obtain Council’s approval of the revised sketch diagram for the proposed excision of a portion of reserve R32320 registered over Lot 570 Bulgara. BACKGROUND At the Special Council Meeting of 03 October 2011, Council took a unanimous decision to give it’s ‘in principle support to the Pilbara Cities Office (PCO) to proceed with Stage One of the process to cancel or excise portions of a number of reserves currently under the control of the Shire by virtue of Management Orders. Council’s Resolution (resolution number 151825) is set out below and the affected part of the resolution is shown in bold.

“That Council by SIMPLE Majority RESOLVES to:

1. SUPPORT in principle the Department of Regional Development and Lands Karratha Residential Infill Programme;

2. SUPPORT the excision and cancellation of those portions of land identified in the Stage 1 Allocations Maps 1 and 2 included as Attachment 1 of the Pilbara Cities Office letter of 19 September 2011 to be excised from Shire control and returned to the State for residential development.

3. REQUEST a. That RDL through the Pilbara Cities Office initiate an

amendment to the Shire of Roebourne Town Planning Scheme No. 8 as a matter of priority;

b. That those portions of Reserve shown as P61 on the Karratha Lazy Lands Stage 1 Allocations Map 2 be allocated to the Shire of Roebourne Council;

c. That those portions of Reserve shown as P14 - P16 on the Karratha Lazy Lands Stage 1 Allocations Map 1 be allocated to LandCorp with the provision that LandCorp work with the Shire of Roebourne in a joint development which includes P19; and


Page 141

d. That the portion of Reserve 32320 shown as Lot 570 on Attachment 2 to this report be identified in Stage 1 of the Karratha Residential Infill Programme and allocated to the Shire of Roebourne Council.

4. SUPPORT the inclusion of the Community Garden, Men’s Shed and Arts and learning Centre in the Master Plan for Richardson Way or an alternate site.

NOTE: possible future excisions as set out in the tabled document 'Karratha Proposed Residential Infill' prepared by Pilbara Cities Office.”

The sketch diagram presented to Council with the previous item, did not include the impact of the recently-approved Bulgara Oval Master Plan on the proposed infill development. This report therefore seeks to rectify the situation by replacing the original diagram with a revised diagram. The difference between the diagrams are:

The road layout for the thoroughfare through the site is simplified.

The existing parking area for the Karratha Leisure Centre is retained, including the

recently installed electrical transformer located within the car parking area.

LEVEL OF SIGNIFICANCE This decision is not significant in terms of Council’s Significant Decision Making Policy CE8, as the substantial project has already been deliberated by Council and this report seeks only a minor change to the previous resolution. COUNCILLOR/OFFICER CONSULTATION Councillors have been made aware of the Lazy Lands project through discussions with the Chief Executive Officer and the PCO and the Council has given support to the larger project at a previous meeting. The Project Managers involved in the planning and development of the Bulgara Sporting Precinct have been consulted on this matter and have assisted in determining the correct location of the boundaries for Lot 570 as put forward with this report. COMMUNITY CONSULTATION No community consultation has been undertaken in respect of the decision being sought. The Scheme amendment process under the Planning and Development Act 2005 requires public notification of the proposal and service of notice on affected parties. STATUTORY IMPLICATIONS Land Administration Act, 1997 POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no direct financial implications resulting from this decision. STRATEGIC IMPLICATIONS Nil


Page 142

RISK MANAGEMENT CONSIDERATIONS There are no risk management issues as a result of this decision. ISSUES None



OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by SIMPLE majority in accordance with Section 3 of the Local Government Act, 1995, RESOLVES to refuse to CONSIDER the rescinding of the adoption of Attachment 2 of motion 151825 agreed on 03 October 2011.

CONCLUSION The PCO sought and obtained ‘in principle’ support for a programme of excisions from various council-managed reserves within the Karratha town site. To this end, Council adopted resolution 151825 with Attachment 2, the proposed sketch diagram depicting the area of the reserve to be excised. However, because the provisions of the over-arching Master Plan for the area have been taken into account, the sketch diagram of the reserve area to be rationalised needs to be amended. This report seeks to replace the currently adopted diagram (Attachment 2 Old Plan of Reserve 32320 on Lot 570) of Motion 151825, with a new proposed diagram (Attachment 1 - New Plan of Reserve 32320 on Lot 570), to show the corrected boundaries agreed to in discussion with the Pilbara Cities Office. Please note that this report does not seek to rescind the entire Motion 151825, only “Attachment 2” of the report.

On that basis it is recommended that the Council adopt the revised reserve rationalisation diagram (“Attachment 1 - New Plan of Reserve 32320 on Lot 570”).


Page 143


1. That Council by one-third majority in accordance with

Regulation 10 of the Local Government (Administration)

Regulations 1996, RESOLVES to CONSIDER to rescind, in

part, motion 151825 agreed on 03 October 2011, identified as

reading:

That Council by SIMPLE Majority RESOLVES to REQUEST that the portion of Reserve 32320 shown as Lot 570 on Attachment 2 to this report be identified in Stage 1 of the Karratha Residential Infill Programme and allocated to the Shire of Roebourne Council.

2. That Council by Absolute majority in accordance with

Regulation 10 of the Local Government (Administration)

Regulations 1996, RESOLVES to RESCIND in part, motion

151825 agreed on 03 October 2011, identified as reading:

That Council by SIMPLE Majority RESOLVES to REQUESTS That the portion

of Reserve 32320 shown as Lot 570 on Attachment 2 to this report be

identified in Stage 1 of the Karratha Residential Infill Programme and

allocated to the Shire of Roebourne Council.

3. That Council by SIMPLE majority in accordance with Section 3.1 of the Local Government Act, 1995, herewith RESOLVES to ADOPT “Attachment 1 - New Plan of Reserve 32320 on Lot 570 and be identified in Stage 1 of the Karratha Residential Infill Programme and allocated to the Shire of Roebourne Council.

.


Page 144


Page 145


Page 146


Page 147


Page 148

11.5 PROPOSED UTILITY INSTALLATIONS (SUBSTATIONS) - LOT 262 DAMPIER ROAD, BAYNTON (RESERVE 41146 KARRATHA CEMETERY) & LOT 503 BALMORAL ROAD, MILLARS WELL (RESERVE 40041 ADJACENT MILLARS WELL OVAL)

File No: P2700 & P2701

Responsible Executive Officer: Director Development, Regulatory & Infrastructure Services

Reporting Author: Principal Statutory Planner


Applicant/Proponent: Aurecon on behalf of Telstra


Attachment(s) Site plans, elevations

PURPOSE For Council to consider granting ‘in principle’ approval on two (2) applications for development approval P2700 and P2701 for proposed utility installations (substations) at Lot 262 Dampier Road, Baynton and Lot 503 Balmoral Road, Millars Well. Should it be determined that ‘in principle’ support be granted for these Planning Applications a further resolution seeking the final determination of the applications being delegated to the CEO is being sought. Following any final determination for these applications, two (2) individual leases between the Shire (as the Management Authority of the Reserves) and the proponent will need to be executed. A further resolution is being sought to recognise support for the preparation of these leases should a final determination grant planning approval. BACKGROUND Planning Applications P2700 and P2701 were formally lodged on 5 December 2011by Aurecon. Aurecon (the applicant) acts for Telstra Corporation Limited (the proponent) in respect to providing site acquisition services for Lot 503 Balmoral Road, Millars Well (Millars Well Lot) and Lot 262 Dampier Road, Baynton (Baynton Lot). As it is known that there is no Ordinary Council Meeting held in January 2012 and for the sake of expediency it is considered appropriate to consider this application at this meeting and seek ‘in principle’ support at this time with delegation being granted to the CEO to make a final determination at a later date. Telstra has mobile base stations installed on the Millars Well Lot and the Baynton Lot and entered into a lease for each respective property with the Shire of Roebourne in October 2009. It is also noted that recent Planning Approvals were issued for an Optus installation near to these existing Telstra sites and within both the Millars Well Reserve adjacent to the Millars Well Oval (Reserve 40041) and the Karratha Cemetery Reserve (Resserve 41146). Telstra has been powering its base stations by diesel generators as neither site has a reticulated power supply. The diesel generators were only ever intended to be a temporary solution. Telstra has consulted with Horizon Power to ascertain its requirements for the installation of a substation on the Millars Well Lot and the Baynton Lot so that a permanent


Page 149

supply of power can be made available. The footprint of the existing diesel generators at the base of the existing mobile phone poles would seem to be the ideal location for the substations once the diesel generators are removed however, it is a requirement that the substations be located a minimum of 15m from the mobile phone poles which prevents this from being possible. Set out below are two substation sketches provided by Horizon Power. The substation proposed for the Millars Well Lot is smaller than the Baynton Lot, and as such, the lease areas will differ. The transformers which are the key components of the substations are 1.5 metres high and occupy a footprint of 2.66m². Millars Well Lot

The substation land area is as per the diagram below. The substation itself comprises of a ground mounted transformer, Low Voltage (LV) frame and High Voltage (HV) switchgear. The area required for the Millars Well Lot substation is 14.8m² being 3.7m x 4m in dimension. Further to this, as shown in the diagram below, underground ducting is required from the substation to the road.


Page 150

Baynton Lot The substation land area is as per the diagram below. The substation itself comprises of a ground mounted transformer, low voltage (LV) frame and high voltage (HV) switchgear. The area required for the Baynton Lot substation is 24.8sqm being 4m x 6.2m in dimension. Further to this, as shown in the diagram below, underground ducting is required from the substation to the road. The reason the Baynton lease area is larger, is the feed needs to be spliced into an existing HV feed. An existing cable that runs past is cut, then fed to the new lease area then fed back to the road to attach to the other end of the cut cable, which is done to restore downstream power.


Page 151

Proposed Sub Station Locations A number of locations for each substation were selected following consultation with the Shire, Horizon Power and Aurecon representatives, with Aurecon representing Telstra. The proposed locations are subject to approval by the Shire and are illustrated below: The proposed Millars Well substation location is shown in the aerial image below.

Reserve 40041 is vested in the Shire of Roebourne through a Management Order for the purpose of ‘Parks, Recreation, Drainage and Public Infrastructure‘. The reserve has an area of 10.17 hectares. It is considered that the proposal meets the purpose of the Reserve. Furthermore, this parcel of land is considered capable of accommodating this utility installation without compromising the other functions of the reserve. The proposed Baynton substation location is shown in the aerial image below.


Page 152

Reserve 41146 is vested in the Shire for the purpose of ‘Cemetery and Public Infrastructure‘, therefore allowing both the use of the cemetery whilst also providing for public infrastructure within the same land parcel. It is considered that the proposal meets the purpose of the reserve and does not interfere with the continued use of that portion of the site used for cemetery purposes. Furthermore, this parcel of land is considered capable of accommodating this utility installation. Lease Arrangements Telstra is proposing to enter a lease with the Shire for the proposed substation area for the Millars Well Lot and a separate lease for the Baynton Lot substation, with the ducting area required to be the subject of an easement between Horizon Power and the State of Western Australia. Terms of the Leases are to be negotiated following any final determination that may grant planning approval for these proposals. Items to be negotiated would include but not be limited to the following: term of lease, rental, access to lease areas, use of lease areas, costs, liabilities, decommissioning, rehabilitation and community contribution. It is important to note that to prevent duplication of these facilities the Lease needs to include a component that allows Horizon Power and Optus to utilise these substations into the future. A condition of planning approval should be included in any final determination that requires a lease to be prepared for these installations on Council managed Reserves and that the details in the lease include the ability for Horizon Power and Optus to gain access to and utilise these facilities when required. Community Contribution As part of the lease negotiation process the Council will be seeking a voluntary community financial contribution in line with the current precident. Easements Horizon Power has advised that it will require an easement for the ducting for both the Millars Well Lot and the Baynton Lot and has an agreed precedent with the State of WA. LEVEL OF SIGNIFICANCE These proposals are not considered to be matters of significance as determined under Shire Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION Consultation with relevant internal departments has been undertaken to determine a suitable location for this proposed infrastructure. This report provides information to Councillors to decide on resolutions for these proposals. COMMUNITY CONSULTATION No community consultation is required for the Development Applications. STATUTORY IMPLICATIONS Planning and Development Act Local Government Act POLICY IMPLICATIONS There are no policy implications.


Page 153

FINANCIAL IMPLICATIONS The applicant has made payment of the fee applicable to the planning applications ($818.40 and $539.40) based on the cost of development. A rental sum and community contribution would be imposed on the proponent through any lease arrangement that is entered into by both parties. The details of such a payment are to be determined under delegation following any planning approvals that may be granted for these proposals. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no substantive economic issues related to this matter. The Shire would receive through conditions of any leases entered into a rental payment for these facilities within the area of the Shire managed Reserves. Social Issues The proposed substations will have minimal visual impact given their lack of bulk, set back from property boundaries, and muted non-reflective finishes. Noise emissions will be within regulated levels and access to the substations infrequent from existing access tracks. Environmental Issues There are no significant environmental issues related to this matter. Neither substation will require vegetation removal or significant earthworks, or have an adverse impact on the amenity of the area. It is recommended that a condition be applied requiring the substation compounds to be suitably maintained so as not to become an eyesore through the accumulation of litter, graffiti, vandalism or deterioration of infrastructure. It is considered that further information pertaining to site levels and the potential for fill and impacts of such fill if any, is required to be submitted prior to any final determination on the application being made.

Local Planning Policy DP5 ‘Industrial Zones and Industrial Development Requirements’ is applicable to these applications. There are no adopted Local Planning Policies applicable to telecommunications infrastructure or for development within reserved land. Local Planning Policy DP5 ‘Industrial Zones and Industrial Development Requirements’ does; however, provide broad guidance on industrial development. The following Objectives are pertinent to the proposed substations: “To encourage landscaping that complements the streetscape and does not

compromise the safety of pedestrians or motorists.

To ensure adequate off-street car parking is provided having regard to the highest potential use of the site and to ensure that vehicles entering a site can manoeuvre and exit in forward gear.”

Both these objectives has been addressed through the provision of perimeter landscaping around the existing and proposed compounds, and retaining sufficient hard-standing area to manoeuvre the largest likely type of service vehicle (6.4m


Page 154

medium rigid vehicle). Prescribed building setbacks and site coverage limitations have also been satisfied. The following aesthetic considerations are pertinent to the proposed facility:

“Where possible, development proposals are encouraged to:

Use external finishes and materials that are muted and non-reflective.

Draw upon existing or preferred design elements that contribute to the character of the area and incorporate those elements in the proposed development.

Incorporate “feature” perimeter fencing in lieu of chain-mesh where the development fronts major roads, recognised tourist routes, or recreation or conservation reserves.”

The ground level infrastructure is proposed to be finished in ‘pale eucalypt’ or an alternative agreed muted non-reflective finish. The chain-mesh fencing will be treated with either a black or green PVC coating and, if required by the Shire, be screened with landscaping. A solid fence was deemed to have a greater visual impact and the potential for vandalism or graffiti. Cultural & Heritage Issues There are no Cultural and Heritage issues related to this matter. Lease Arrangements Should Council grant ‘in principle’ support for these Planning Applications, a resolution by Council is to be undertaken to provide for the lease arrangement between the Shire (as the Management Authority) and the proponent. The lease would enable the proponent to use a portion of Reserve 41146 and Reserve 40041 for the purpose of infrastructure supporting a telecommunications facility in accordance with any planning approval that may be granted by the Council and shall also set out the applicable lease fee and terms that the proponent shall agree to with the Shire. Western Australian Planning Commission Statement of Planning Policy No 5.2 – Telecommunications Infrastructure State Planning Policy 5.2 prescribes that telecommunications facilities are located, sited and designed in accordance with Guiding Principles including that:

“The design and siting of telecommunications towers and ancillary facilities should be integrated with existing buildings and structures, unless it is impractical to do so, in which case they should be sited and designed so as to minimise any adverse impact on the amenity of the surrounding area.”

Telstra is proposing to integrate the substations in close proximity to existing telecommunications buildings and structures and has undertaken consultation with the Shire in regard to locations that will minimise perceived negative impacts on the visual amenity of the area. Notwithstanding that the transformers are small in stature only standing 1500mm high, their visual impact will be reduced through colour-treatment.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation, all costs associated with the preparation of any lease and site survey will be wholly born by the proponent. RELEVANT PRECEDENTS


Page 155

Council resolved on 21 March 2011 (resolution no. 151535) to approve a telecommunications base-station and corresponding lease over a portion of Lot 262 (Reserve 41146) Dampier Road, Baynton. Council resolved on 18 April 2011 (resolution no. 151593) to approve a telecommunications base-station and corresponding lease over a portion of Lot 503 (Reserve 41146) Balmoral Road, Millars Well. DELEGATED AUTHORITY Should Council resolve to grant ‘in principle’ support for Planning Applications P2700 & P2701, it is recommended that Council resolve to grant delegation to the CEO to make final determination on these applications. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to the Local Government Act 1995 RESOLVES to REFUSE to grant ‘in principle’ support for Planning Applications P2700 & P2701 until further information is submitted to the Shire.

CONCLUSION The proposed utility installations (substations) will contribute to the ongoing provision of approved competitive telecommunications services within the Shire. The substations have been located to achieve a fifteen (15) metre minimum prescribed separation distance from their respective telecommunications base-stations whilst negating the need for significant vegetation clearance or soil disturbance, and allowing infrequent vehicular access to utilise existing tracks. Both reserves are vested to the Shire of Roebourne and are considered capable of accommodating the substations in the location proposed without detrimentally impacting upon the continued use and enjoyment of the reserves. It is considered that some additional information be submitted to the Shire pertaining to site levels and potential fill requirements prior to a final determination being made. It is therefore, recommended that Council grants ‘in principle’ approval to Planning Applications P2700 and P2701 and that delegation is granted to the Chief Executive Officer to make final determination of the applications when satisfied additional information to be submitted has been assessed. Furthermore, it is recommended that Council supports a lease between the proponent (Telstra Corporation Limited) and the Shire of Roebourne for the use of a portion of Lot 262 Dampier Road, Baynton (Reserve 41146) and a portion of Lot 503 Balmoral Road, Millars Well for the purpose of a utility installation (substations) to be prepared and finalised following any final determination by the CEO that may grant Planning Approval for these applications.


Page 156

OFFICERS RECOMMENDATION That Council by ABSOLUTE Majority pursuant to the Local Government Act, 1995 RESOLVES to:

1. GRANT ‘in principle’ approval for Planning Applications (P2700 and P2701) to develop a portion of Lot 262 Dampier Road, Baynton (Reserve 41146) and a portion of Lot 503 Balmoral Road, Millars Well (Reserve 40041) for the purpose of utility installations (substations) subject to relevant conditions.

2. GRANT delegation to to the Chief Executive Officer to make final determination on Planning Applications P2700 and P2701 subject to additional information being submitted by the proponent and following assessment of this information.

3. GRANT delegation to the Chief Executive Officer to prepare and negotiate a lease between the Shire and the proponent for the placement of utility installations (substations) at portion of Lot 262 Dampier Road, Baynton (Reserve 41146) and a portion of Lot 503 Balmoral Road, Millars Well (Reserve 40041), subject to a final determination granting Planning Approval to P2700 and P2701.

4. GRANT delegation to the Chief Executive Officer to negotiate a voluntary community financial contribution with the proponent for the placement of utility installations (substations) at portion of Lot 262 Dampier Road, Baynton (Reserve 41146) and a portion of Lot 503 Balmoral Road, Millars Well (Reserve 40041), subject to a final determination granting Planning Approval to P2700 and P2701


Page 157


Page 158


Page 159


Page 160


Page 161


Page 162

11.6 MOUNT ANKETELL CONSTRUCTION WORKFORCE ACCOMMODATION SITE ESTABLISHMENT PROCESS

File No: LP.128

Responsible Executive Officer: Director, Development Infrastructure and Regulatory Services

Reporting Author: Senior Strategic Planner


Proponent: Anketell Government Working Group


Attachment(s) Anketell Construction Workforce Accommodation Options Attachment 1

PURPOSE The purpose of the report is twofold, namely: 1. To inform The Council of the outcome of a working party meeting, and 2. To seek in principle support for three site options, identified through the Anketell

Government Working Group process, for the possible location of Transient Workforce Accommodation (TWA) associated with the Anketell project.

’ BACKGROUND On 22 November 2011 the Anketell Government Working Group met to consider a number of sites options within the Shire of Roebourne in terms of their suitability to accommodate the location of large scale workforce accommodation, estimated to be in excess of 5500 construction workers, associated with the impending Anketell Port Expansion Project. The meeting was convened by the Pilbara Cities Office and facilitated by Dr Jo Anne Beckworth, an independent facilitator. The stated goal of the session was for ‘Government (State, Regional and Local) to identify by consensus those potential sites that are ‘acceptable’ options to meet the accommodation needs of the direct construction workforce associated with the Anketell project’. The working group included representatives from the following agencies:

Pilbara Cities Office

Planning and Development Commission

Western Australia Department of Planning

Department of State Development

LandCorp

The Shire of Roebourne

A list of possible site options was identified by the Working Group and a set of criteria for site assessment and selection agreed. The list of possible sites was influenced by physical


Page 163

attributes such as location, extent, tenure and availability. The following points were raised and considered to be crucial to final site (s) selection:

A positive legacy for the community is to be left by the process or a contributions scheme allowing for payment in lieu of services not provided, is to form part of the commercial arrangement.

The potential negative social impact on the community needs to be considered and a management plan to avoid and or mitigate negative effects must be addressed through commercial arrangements and agreements.

The upgrading of the necessary infrastructure to enable the development of the sites into the future must form part of the arrangement.

The location potential of some of the sites will only become evident once the potential impacts of the proposed TWA are better understood and the likely indicative management regime to avoid or mitigate the impacts can be identified. Through discussion and a reductive approach to the application of the critical site selection criteria, the working group reached consensus on the following 3 sites as ‘preferred sites’ for the possible location of the direct construction workforce accommodation:

1. Roebourne Airstrip (Lot 17 Roebourne).

2. Lot 48 Cheeditha Group Aboriginal Coorporation (48 North West Coastal Highway,

Roebourne)

3. Karratha International Airport (Bayly Avenue, Gap Ridge)

These sites will now go through to the next more detailed stage of the assessment process based on a range of technical landuse, infrastructure, socio-economic, environmental and cultural criteria. LEVEL OF SIGNIFICANCE It is considered that the Anketell proposed construction workforce accommodation proposal triggers the thresholds or criteria which define this as a significant matter in accordance with Council Policy CE8 – Significant Decision Making Policy. In particular the proposal will substantially affect a wide range of people who reside in the Shire and the matter will have implications for the present and future social, economic, environmental and cultural well being of the Shire COUNCILLOR/OFFICER CONSULTATION The working group included officers and a Councillor from the Shire of Roebourne Council. COMMUNITY CONSULTATION The Anketell Government Working Group have committed to a programme of community consultation as part of the site identification and assessment process. Best planning practice suggests that it is essential that such consultation be undertaken prior to commencement of the statutory planning process.


Page 164

STATUTORY IMPLICATIONS Development approval will be required to locate workforce accommodation on any of the identified sites, unless the particular site is the subject of a state agreement or a mining lease. Further, should the Council pursue an option that results in major trading or land transactions, there are obligations under section 3.59 of the Local Government Act 1995 to prepare and publicly notify a business plan. POLICY IMPLICATIONS The purpose of the workshop was to determine the various statutory and strategic policy viewpoints in sufficient detail to discount a number of sites put forward for consideration and to ensure that critical elements flowing from this are absorbed into the planning and development process going forward. In coming to any decision on a development application Council officers would need to consider Local Planning Policy DP10 – Transient Workforce Accommodation which is currently under review, the revision of which will be presented to the Council early in the new year. FINANCIAL IMPLICATIONS There are no immediate financial implications for the Shire associated with this decision. STRATEGIC IMPLICATIONS Key Goal One: Communities: We will further develop and maintain the infrastructure and facilities to create aesthetically attractive and livable towns which will develop into more diverse and balanced communities Objectives: We will achieve this by:



Encouraging the building of stable and diverse communities.

Working with industry, LandCorp, and the State Government to minimise the reliance on transient workers employment for the operational phases of our major resource projects.

Initiatives - 2009 to 2013:

Ensure the Karratha City of the North Plan is adopted and progressively implemented by private enterprise and public agencies.

Key Goal Three; Local economy: Managing and maximizing the benefi ts of growth in the region while diversifying our economic base. Objectives: We will achieve this by:

Encouraging best practice community consultation for major resource projects.

Initiatives - 2009 to 2013:

Establish formal relationships with industry partners to maximise community benefi t.

Priorities for 2011/2012

Progress the preparation of a Master Plan for the development and revitalisation of Roebourne based upon evidential analyses and community consultation.

Continue to work with the State Government for an outcome on the future development and servicing

options for Cossack.

RISK MANAGEMENT CONSIDERATIONS There are a number of potential risk management issues associated with the proposed location of a large transient construction workforce in close proximity to established communities. The nature and extent of the impacts have yet to be determined as to are the mitigation measures under a ‘cost causer pays’ scenario.


Page 165

It is essential that the necessary impact assessments (social, economic, environmental and cultural) be undertaken as soon as possible in order to inform the site selection process and early project initiation phase. More comprehensive risk management assessments and identification of mitigation measures should be undertaken during the project implementation phase. ISSUES Economic Issues Economic issues were considered as part of the strategic policy approach for all of the potential sites by the workshop participants. Social-, Cultural & Heritage Issues The potential social impacts of the proposed Anketell construction workforce camps on the more fragile communities within the Shire was specifically raised as a key strategic- and risk-management issue to be resolved through the planning, development and implementation process. The strategic role of each of the potential site locations was considered from a cultural and heritage point of view with potential sites eliminated based on their inability to meet this basic criteria. Environmental Issues As stated above, it is essential that the necessary impact assessments, i.e. social, economic, environmental and cultural, be undertaken as early as possible in order to inform the site selection process and early identification of appropriate mitigation measures. An environmental audit and impact assessment will be required as part of the development application and approval process.


RELEVANT PRECEDENTS With in excess of 10,000 transient workers operational within the Shire, there is an established precedent of transient workforce accommodation associated with the construction and operation of a range of resource and construction sector based operation. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


Page 166

OPTIONS: Option 1 As per the Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to the Local Government Act 1995, RESOLVES to REFUSE to support the establishment of construction work force camps on one or more of the sites identified in this report.

CONCLUSION The direct and indirect workforce accommodation requirements of the greater Anketell project have been estimated to be between 5500 and 7500 workers over an extended period of up to 10 years and possibly longer. The social and economic impacts of this on the Shires towns and communities and the capture / mitigation measures have yet to be determined. Well located and managed workforce accommodation along with legacy infrastructure and financial contribution to both community infrastructure and there ongoing operation could substantially benefit the community. Likewise, poorly located and managed workforce accommodation without legacy infrastructure and community benefits could detrimentally affect sectors of the community with potential long term impacts. By actively participating in the state lead planning process and by providing direction and ‘in-principle’ support for ‘preferred’ options, Council places itself in a stronger position to influence and secure a more desirable outcome and win-win for the community in terms of legacy benefits and mitigated negative impacts.


That Council by Simple Majority pursuant to Local Government Act,1995 RESOLVES to SUPPORT in principle, the establishment of construction workforce accommodation camps on one or more of the following identified sites:

1. Roebourne Airport (Lot 17 Roebourne).

2. Karratha International Airport (Bayly Avenue, Gap Ridge)

3. Lot 48 Cheeditha Group Aboriginal Coorporation (48 North West Coastal

Highway, Roebourne)


Page 167


Page 168


Page 169


Page 170

11.7 COMMUNITY FACILITIES PLAN

File No: LP.128

Responsible Executive Officer: Director Development, Regulatory & Infrastructure

Reporting Author: John Syme (Consultant)


Applicant/Proponent: N/A


Attachment(s) Community Facilities Plan

PURPOSE A Community Facilities Plan has been prepared to identify for the Shire the future community facilities requirements based on two population growth scenarios. The development of the Community Facilities Plan is guided by the objective and key measures within the State Planning Policy 3.6: Development Contributions for Infrastructure (SPP 3.6). The Plan is a necessary component of a Local Planning Strategy and is required for a formal Development Contribution Plan (DCP) to be effective. A copy of the full report is attached. BACKGROUND The Shire of Roebourne is undergoing a period of rapid growth and a plan is required to ensure that community facilities keep up with that growth. The timely provision of well planned community facilities is critical to the formation of a sustainable well connected community. The Community Facilities Plan represents an element of the local government’s integrated strategic planning framework that facilitates the planning and timely delivery of community facilities. The planning and implementing of community facilities within a catchment area considers the current resident requirements together with potential future demands arising from population growth. The Community Facilities Plan reflects on the available population growth information and general community expectations for community facilities. It sets the strategic framework for budgeting and financial contributions. The Shire of Roebourne has two sets of population projections (id Consulting and Karratha City of the North Plan (KCN) which are sufficiently different to require separate analysis for facilities planning and funding requirements. The KCN Plan with higher growth rates and is currently utilised by the State Government. The KCN Plan adopts the projections based on an aspiration of achieving a population in Karratha of 50,000 persons. This implies an increase in population to 37,106 persons by 2016 based on development of 11,802 additional dwellings between 2011 and 2016. The id Consulting projection indicates that the population is expected to increase more gradually over time by around 914 persons per annum over the 20 year period.


Page 171

Population Projection (KCN and Id Consulting)

Year KCN Projection Year Id Consulting Projection

2011 – 2016 (Stage 1) 37,106 2011 19,756

2016 – 2026 (Stage 2) 53,008 2016 25,031

2026 – 2036 (Stage 3) 61,120 2026 34,290

2031 38,044

Source: Id Consulting Shire of Roebourne Karratha City of the North

The following two tables shows the results of the Community Facilities Plan, indicating the community facilities 5 yearly development timeframe up to 2031, using the two major population projections identified for the Shire. Table 1: Additional Facilities Required Based on Id Consulting Population Projections

Community Facilities Service Level Ratio Current

Provision

Development Timeframe

2011 2016 2021 2026 2031

Active Recreation Space Standards Playing Fields District 15,000 1 - 1 - - 1

Playing Fields Sub-District 5,250 2 2 1 1 1 -

Playing Fields Neighbourhood N/A 2 - - - - -

Playing Fields Local 3,500 4 2 1 2 1 1

Aquatic Centre District 50,000 1 - - - - -

Aquatic Centre Sub-District 20,000 2 - - - - -

Indoor Recreation Centre District 35,000 0 1 - - - -

Indoor Recreation Centre Sub-District 25,000 1 - - - - 1

Indoor Recreation Centre Local 7,000 2 1 1 - 1 -

Skate Park District 25,000

1 - - - 1

Skate Park Sub-District 7,000 2 1 1 - 1 -

Skate Park Local 3,500 2 4 1 2 1 1

BMX Track District 25,000 1 - - - - 1

BMX Track Sub-District 10,000 1 1 1 - - 1

Passive Recreation Space Standards

- - - - -

Combined Passive and Active spaces N/A 7 - - - - -

Local Parks and Playgrounds Local 1,000 28 - - 2 4 4

Other Standards

- - - - -

Public Toilets Local 1 per park

- - - - -

Public Change Rooms (Beaches)

- - - - -

Specific Standards

- - - - -

Sports Change rooms Sub-District 4,000 4 1 1 2 1 1

Clubrooms District 15,000 2 - - - - 1

Clubrooms Sub-District 7,000

3 1 - 1 -

Golf Course District 25,000 2 - - - - -

Beach Facilities Sub-District

- - - - -

Social/Cultural

- - - - -

District Community Centre District 20,000 1 - - 1 - -


Page 172

Community Facilities Service Level Ratio Current

Provision


2011 2016 2021 2026 2031

Local Community Centre/ Neighbourhood Centre

Sub-District 5,000 4 - 1 1 1 1

Library District 12,000 1 1 - 1 - -

Library Sub-District 6,000 3 - 1 1 1 -

Youth Centre Sub-District 15,000 2 - - - - 1

Seniors Centre Sub-District 10,000

2 1 - - 1

Childcare Centre District 7,500 2 1 - 1 1 -

Childcare Centre Sub-District 5,000 4 - 1 1 1 1

Health

- - - - -

Community Health Clinic Sub-District 10,000 4 - - - - -

Table 2: Additional Facilities Required Based on KCN Population Projections

Facilities Service Level Ratio Current

Provision


2011 2016 2021 2026 2031

Active Recreation Space Standards

Playing Fields District 15,000 1 - 2 - 1 1

Playing Fields Sub-District 5,250 2 2 4 2 1 2

Playing Fields Neighbourhood N/A 2 - - - - -

Playing Fields Local 3,500 4 1 7 3 2 2

Aquatic Centre District 50,000 1 - - - - -

Aquatic Centre Sub-District 20,000 2 - - 1 - -

Indoor Recreation Centre District 35,000 0 1 - - 1 -

Indoor Recreation Centre Sub-District 25,000 1 - 1 - - 1

Indoor Recreation Centre Local 7,000 2 1 3 1 1 2

Skate Park District 25,000

1 1 - - 1

Skate Park Sub-District 7,000 2 1 3 1 1 2

Skate Park Local 3,500 2 3 7 3 2 2

BMX Track District 25,000 1 - 1 - - 1

BMX Track Sub-District 10,000 1 1 2 1 1 1

Passive Recreation Space Standards

- - - - -

Combined Passive and Active spaces

N/A 7 - - - - -

Local Parks and Playgrounds Local 1,000 28 - 14 9 8 9

Other Standards

- - - - -

Public Toilets Local 1 per park

- - - - -

Public Change Rooms (Beaches)

- - - - -

Specific Standards

- - - - -

Sports Change rooms Sub-District 4,000 4 1 6 2 2 2

Clubrooms District 15,000 2 - 1 - 1 1


3 3 1 1 2

Golf Course District 25,000 2 - - - - 1

Beach Facilities Sub-District

- - - - -

Social/Cultural

- - - - -

District Community Centre District 20,000 1 - 1 1 - -


Page 173


Provision


2011 2016 2021 2026 2031

Local Community Centre/ Neighbourhood Centre

Sub-District 5,000 4 - 4 2 2 2

Library District 12,000 1 1 2 - 1 1

Library Sub-District 6,000 3 - 4 1 2 1

Youth Centre Sub-District 15,000 2 - 1 - 1 1


2 2 1 1 1

Childcare Centre District 7,500 2 - 4 1 1 1

Childcare Centre Sub-District 5,000 4 - 4 2 2 2

Health

- - - - -

Community Health Clinic Sub-District 10,000 4 - - 1 1 1

In 2011, the Shire of Roebourne has an estimated 19,300 residents; however, based on calculations from the Community Facilities Plan, the current provision of community facilities is noted to be insufficient to accommodate the demands of the existing population. The table below shows the additional community facilities required to meet the demands of the existing population.

Table 3: Shortfall of Facilities for Existing Population Required Based on KCN Population Projections


Provision Current (2011) Requirements

Shortfall


Playing Fields Sub-District 5,250 2 3 1

Playing Fields Local 3,500 4 5 1

Skate Park Local 3,500 2 5 3

Specific Standards


2 2

Social/Cultural


1 1


Page 174

The analysis shows a significant variation between the two population scenarios. The id forecast projections have been undertaken for the Shire and represent a reasonable expectation of growth and demand for planning purposes. It is therefore recommended that they be used as a basis for future planning. The KCN projections arose from a State Government sponsored program and would represent a growth in the Shire which is unprecedented. The additional facility and funding required for this program would therefore be subject to negotiation between the Shire and the State Government. LEVEL OF SIGNIFICANCE The Community Facilities Plan is a significant document with long term implications for funding. COUNCILLOR/OFFICER CONSULTATION Consultation with Shire officers had been conducted, to confirm that the appropriate population to provision ratios, facility size and catchment areas were used for each facility type, and to factor in the local requirements unique to the Shire. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The Community Facilities Plan is a necessary component of a Local Planning Strategy and of a formal Development Contribution Plan. POLICY IMPLICATIONS The facility requirements projected from the Community Facility Plan will inform the development of a Local Planning Strategy for the Shire of Roebourne. FINANCIAL IMPLICATIONS It is anticipated that the capital expenditure arising from the Community Facilities Plan will be significant. Analysis of the funding strategies for the Shire of Roebourne is included in the Funding Strategy analysis report. STRATEGIC IMPLICATIONS The preparation of a Local Planning Strategy will enable the Community Facilities Plan to be applied to the State Planning Policy 3.6 (SPP 3.6) which will make it possible to collect developer contributions for funding of community facilities as a direct result of subdivision. The Shire of Roebourne Strategic Plan 2009 – 2013 includes the following relevant goals, objectives, initiatives and priorities:

Key Goal One – Communities: We will further develop and maintain the infrastructure and facilities to create aesthetically attractive and livable towns which will develop into more diverse and balanced communities. Objectives:

Creating aesthetically attractive and vibrant Towns.

Providing a range of appropriate facilities that reflect the demography of the communities. Key Goal Three – Local Economy: Managing and maximizing the benefits of growth in the region while diversifying our economic base. Objectives:

Developing financial sustainable source of revenue 2011/12 Priority:

Develop and implement a development / community contribution regime

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.


Page 175

ISSUES Economic Issues The planning and timely delivery of community facilities, to meet the demands arising from population growth could create an environment of increased economic and social opportunities, in terms of encouraging long term residential settlement, tourism and commercial opportunities. Social Issues The Community Facilities Plan identifies facilities required to support the social life in the Shire and wellbeing of the community. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY Implementation of the Community Facility Plan will increase the provision of facilities over the long term, to meet population demands. The provisions will result in increased capital and ongoing operational expenditure imposed on the Shire.


OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority RESOLVE to not ADOPT the Community Facilities Plan, with id. Forecast projections as the basis for community facilities planning.


Page 176

CONCLUSION The Community Facilities Plan identifies the future facilities requirements for the Shire. The analysis shows a significant variation between the two population scenarios. The id forecast projections have been undertaken for the Shire and represent a reasonable expectation of growth and demand for planning purposes. It is therefore recommended that they be used as a basis for future planning. The KCN projections arose from a State Government sponsored program and would represent a growth in the Shire which is unprecedented. The additional facility and funding required for this program would therefore be subject to negotiation between the Shire and the State Government.


That Council by Simple Majority RESOLVES to ADOPT the Community Facilities Plan, with id. Forecast projections as the basis for community facilities planning.


Page 177


Page 178

11.8 COMMUNITY FACILITIES FUNDING ANALYSIS

File No: LP.128

Responsible Executive Officer: Director Development, Regulatory & Infrastructure

Reporting Author: John Syme (Consultant)




Attachment(s) Community Facilities Funding Analysis

PURPOSE The purpose of this report is to identify and determine the projected capital expenditure and funding strategies and sources resulting from the draft Community Facilities Plan and infrastructure plan. The statutory requirements have been identified, to ensure compliance with the WAPC Model Scheme Text, enabling State Planning Policy 3.6: Development Contribution for Infrastructure (SPP 3.6) to be included. A detailed report has been prepared and this is attached. BACKGROUND The Shire of Roebourne is undergoing a period of rapid growth and a draft community facility plan has been formulated for the Shire. The Community Facility Plan identifies the range and general type of facilities that will be required in the Shire as the population grows. A Community Facilities Plan represents an element of the local government’s integrated strategic planning framework that will enable the timely delivery of community facilities and services. The planning of infrastructure throughout the catchment area must consider the current resident demands as well as potential demands associated with future population growth. The provision of infrastructure and community facilities will result in extended capital expenditure for the Shire, which will require a framework for budgeting and financial contribution. Revenue strategies and sources identified for the funding of community facilities and infrastructure will need to be consistent with the State Planning Policy (SPP 3.6): Development Contributions for Infrastructure (2009) and other statutory requirements.

State Planning Policy (SPP 3.6): Development Contributions for Infrastructure (2009) was produced by the Western Australian Planning Commission and sets out the principles and considerations that apply to development contributions for the provision of infrastructure in new and established urban areas. The objectives of SPP 3.6 include the following:

to promote the efficient and effective provision of public infrastructure and facilities to meet the demands arising from new growth and development;

to ensure that development contributions are necessary and relevant to the development to be permitted and are charged equitably among those benefiting from the infrastructure and facilities to be provided


Page 179

to ensure consistency and transparency in the system for apportioning, collecting and spending development contributions; and

to ensure the social wellbeing of communities arising from , or affected by, development.

Capital Requirements The following table shows the capital requirements resulting from the Community Facilities Plan, indicating the total development cost for the provision of additional facilities required for the Shire of Roebourne until 2031. At the scale of capital expenditure required, this does not allow for capital funding by substantial borrowing or rate increases, as these are believed to be non-viable funding options, in the long term.

Community Facilities Service Level KCN Plan

Development Cost Id Consulting

Development Cost


Playing Fields District 66,289 33,144

Playing Fields Sub-District 134,165 60,984

Aquatic Centre Sub-District 40,656

Indoor Recreation Centre District 50,336 25,168

Indoor Recreation Centre Sub-District 24,684 12,342

Skate Park District 653 436

Skate Park Sub-District 1,220 457

BMX Track District 2,710 1,355

BMX Track Sub-District 2,265 1,133

Specific Standards -

Sports Change rooms Sub-District 8,834 4,077

Clubrooms District 7,986 2,662

Clubrooms Sub-District 10,261 5,130

Golf Course District 8,131

Social/Cultural -

District Community Centre District 8,518 4,259

Local Community Centre/ Neighbourhood Centre Sub-District 11,035 4,414

Library District 42,108 16,843

Library Sub-District 14,636 5,489

Youth Centre Sub-District 3,340 1,113

Seniors Centre Sub-District 10,571 6,040

Childcare Centre District 29,272 12,545

Childcare Centre Sub-District 18,198 7,279

Health -

Community Health Clinic Sub-District 3,194

Total Development Cost 449,063 204,872

The provision of the catch up facilities will cost approximately $20million.


Page 180

The table below shows a summary of the capital required for the development of community facilities based on the two population growth scenarios. The capital required for the provision of catch-up facilities has not been included in the calculation of the total potential contributions. Table 4: Summary Capital Requirements for Community Facilities until 2031 ($’000)

Scenario Facilities Catch-up

For 2010 population Total Capital Required for

Facilities Development

Facilities required for Population Growth

Id Consulting 19,447

204,872 185,425

KCN 449,063 429,616

Additional Capital Required for KCN over Id

244,191 244,191

The following tables shows the indicative contribution calculated for each source, for both the provision of the community facilities and the infrastructures for the Shire of Roebourne. The mechanisms for recouping of capital expenditure includes, grants and funding (State Government), negotiated development contributions (Landcorp) and calculated development contributions (Private Developers). Table 5: Contributions for Community Facilities (KCN Plan)

Contributions Negotiated/Calculated Contributions

Total ($’000) State Landcorp Private

Existing Developments $ 19,447 $ 19,447

New Developments $ 429,616 $ 365,174 $ 60,146

$ 4,296 (JV)

Table 6: Contributions for Infrastructure (KCN Plan)

Total Contributions

($’000) State Landcorp Private

Existing Residential $ 46,106 $ 46,106

New Residential $ 178,098 $ 151,039 $ 27,059

Transient $ 4,992 $ 4,993

Total Developer Contribution

$ 229,197

(The contributions shown above are indicative. It has been calculated according to the current infrastructure estimates provided in the Shire’s 10 year capital expenditure plan.) The implication of the above indicates that there are three potential avenues for contributions to capital expenditure for community facilities and infrastructure:

1. Formal Development Contribution Plan

This is most applicable to future private developments. However, putting this in place will be time consuming and its results uncertain. It must therefore form a component of an overall funding strategy, but other avenues must be explored.

2. Direction negotiations with LandCorp

The magnitude of new development in Karratha will be on land originally identified by LandCorp and developed in joint venture with the private sector. There is therefore opportunity to seek to incorporate specific community facility requirements and funding into the joint venture agreement at the time of agreement. This would then take the form of a voluntary agreement, between the Shire and LandCorp and its joint venture partners. This should form a substantial component of community facilities funding.


Page 181

3. Catch up for Existing Development

The analysis has indicated a significant amount of expenditure that is required that would be applied to existing residential development. Funding for this is not available through a Development Contribution Plan and must be gained either from the Shire’s own resources (rates and borrowing) or by specific contributions from another source (for example, Royalties for Regions funding). Recouping of operational expenditure of facilities and infrastructure, which is expected to be significantly higher due to increased provision and maintenance to higher service standards provisions, could be achieved through increase of rates for existing developments and implementation of specific area rates for new developments. LEVEL OF SIGNIFICANCE At a time of rapid growth in the Shire, there are high demands for the provision of community infrastructure and exploration of all funding sources is required to ensure the Shire is not burdened with unsustainable amounts of debt or rate levels in the future. It is considered that the potential financial implications would define this as a significant matter in accordance with Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION Consultations with Shire officers had been conducted, to confirm the estimated development cost of the facilities. Consultation with the Department of Planning, together with Shire officers was conducted, to discuss on the statutory requirements for the Shire to incorporate the Development Contribution Plan. COMMUNITY CONSULTATION No community consultation is required at this stage. STATUTORY IMPLICATIONS Review of the Town Planning Scheme No. 2 has found that it does not follow the WAPC Model Scheme Text and has omissions in sections of the scheme. Amendment/Redevelopment of the Town Planning Scheme will be required, to enable the incorporation of aspects of SPP 3.6 into the Scheme. POLICY IMPLICATIONS Development of a Local Planning Strategy will be required to provide the strategic basis, to enable the implementation of a Development Contribution Plan to be in compliance with the State Planning Policy 3.6 (SPP 3.6). FINANCIAL IMPLICATIONS The potential capital expenditure arising from the Community Facilities Plan and the required infrastructures is anticipated to be significant. The overall development costs will feed into the long term capital works program for the Shire. A capital expenditure plan, aligned with the community facilities plan and infrastructure plan will be used to identify the overall cost of provisions, to meet the population growth expected within the community. The mechanisms for recouping of associated capital expenditure includes, grants and funding (State Government), negotiated development contributions (Landcorp) and calculated development contributions (Private Developers). The sources of finance identified and potential contributions calculated gives a basis enabling negotiations which


Page 182

can be held with the State Government and Landcorp, and the collection of contributions from private developers. STRATEGIC IMPLICATIONS Identification of the community facilities and infrastructure requirements will inform the planning for overall capital expenditure in the Shire. This will enable the Shire to implement long term strategic plans to ensure timely and efficient delivery of the facilities and infrastructures required.

The Shire of Roebourne Strategic Plan 2009 – 2013 includes the following relevant goals, objectives, initiatives and priorities:

Key Goal One – Communities: We will further develop and maintain the infrastructure and facilities to create aesthetically attractive and livable towns which will develop into more diverse and balanced communities. Objectives:

Creating aesthetically attractive and vibrant Towns.

Providing a range of appropriate facilities that reflect the demography of the communities. Key Goal Three – Local Economy: Managing and maximizing the benefits of growth in the region while diversifying our economic base. Objectives:

Developing financial sustainable source of revenue 2011/12 Priority:

Develop and implement a development / community contribution regime

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues The planning and timely delivery of community facilities and infrastructures, to meet the demands arising from population growth could create an environment of increased economic and social opportunities, in terms of encouraging long term residential settlement, tourism and commercial opportunities. Social Issues The measures are required to provide the facilities necessary to support the social life of the Shire. . Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY Implementation of the Community Facility Plan will increase the provision of facilities over the long term, to meet population demands. The greater provision will result in increased capital and ongoing operational expenditure imposed on the Shire.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter.


Page 183

VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority RESOLVE to not:

1. UPDATE the 10 Year Capital Works Plan 2. DEVELOP a Local Planning Strategy for the Shire 3. ADOPT the Funding Framework as attached 4. AMEND the Shire of Roebourne Town Planning Scheme No.8 to incorporate

aspects of SPP 3.6 5. Instruct the Chief Executive Officer to:

a. Commence negotiations with State Government and Landcorp with regards to Development Contributions, and

b. Inform developers of the Council’s intention to seek interim voluntary Development Contributions.

CONCLUSION The following are recommendations to enable the Shire to recoup capital expenditure through a Development Contribution Plan, in compliance the State Planning Policy 3.6 and to effectively negotiate for funding outside of the SPP 3.6 framework. 1) Adopt Communities Facilities Plan The community facilities plan identifies current and future facilities needs based on population growth forecasts and demand analysis. This plan should be adopted to form the basis of a formal DCP and as a complement of a Local Planning Strategy. 2) Update/upgrade 10 Year Capital Works Plan (Infrastructure Plan) The current 10 year infrastructure plan and associated capital expenditure plan are formulated on the basis of expected available funds rather than identifying actual requirements on the assumption that adequate funds are available. The Capital Works Plan for the Shire needs to be redeveloped, with reference to specific requirements for developments in specific development parcels. 3) Develop Local Planning Strategy to provide a strategic basis The Local Planning Strategy will provide the strategic basis which is required for the Shire to work towards implementing a formal Development Contribution Plan (DCP). The development of a Local Planning Strategy is required, as a framework to guide the Shire’s strategic planning. The preparation of a Local Planning Strategy for the Shire has been identified as a 2011/12 priority in the Strategic Plan and has been part funded. 4) Adopt Funding Framework for the Development Contribution Plan Adopt calculations output from the development contribution model. This will guide contributions collectable from private developers, negotiations with Landcorp and the State Government.


Page 184

5) Incorporate aspects of SPP3.6 into Town Planning Scheme and Local Planning Strategy

Amendments/development of a new Town Planning Scheme will be required, not only to comply with the Model Scheme Text but also to enable the incorporation of aspects of SPP 3.6 into the Scheme. In the current scenario, implementation of a DCP under the provisions of SPP 3.6 will have insufficient statutory authority. It needs to be incorporated into the Town Planning Scheme as a schedule. 6) Negotiate with State Government, Landcorp, Private Developers The contributions calculated give a basis for negotiations to be held with the State Government and Landcorp. The following table shows the sources and the proportion of contribution, resulting from the KCN Plan.


That Council by Simple Majority RESOLVES to ADOPT the Community Funding Analysis as attached and utilising the Analysis:

1. UPDATE the Shire of Roebourne 10 Year Capital Works Plan 2. DEVELOP a Local Planning Strategy for the Shire 3. AMEND the Shire of Roebourne Town Planning Scheme No.8 to

incorporate aspects of State Planning Policy 3.6 4. INSTRUCT the Chief Executive Officer to:

a. Commence negotiations with State Government and Landcorp with regards to Development Contributions, and

b. Inform developers of the Council’s intention to seek interim voluntary Development Contributions.


Page 185


Page 186

12 STRATEGIC PROJECTS & BUSINESS

12.1 STRATEGIC PLAN - KARRATHA AIRPORT TERMINAL REFRESH

File No: TT.98

Responsible Executive Officer: Director Strategic Projects & Business

Reporting Author: Executive Manager Strategic Business


Applicant/Proponent: Executive Manager Strategic Business


Attachment(s) DRAFT Reverse Brief from Sanders Turner Ellick Architects (STEA) to be tabled at the Council Briefing.

PURPOSE To provide a briefing to the Council in relation to strategic planning for the airport at Karratha; specifically in relation to the Land Use Master Plan and the Terminal Refresh and to seek Council’s support in principal of the procedure recommended to progress. BACKGROUND The strategic work around the future capacity and land use planning required for the airport at Karratha can be considered in a number of distinct but linked packages of work. Firstly, there is the macro planning that identifies the key elements of the land use i.e. the Master Plan of the entire airport site. This planning includes precinct planning for distinct areas of the airport. Airport precincts include the commercial precincts e.g. rental car areas, hangars, freight and logistic areas and the terminal. Secondly, the more micro work associated with planning key precincts such as the terminal needs, focused, benchmarked and programmed planning to address identified shortfalls and operational issues experienced now within the existing terminal building. This detailed planning work will then inform the terminal refresh design elements including the required modifications proposed to provide a new look and feel for the terminal within the general constraints of the existing terminal area footprint. These two packages of work contain the scope of work that needs to be completed to strategically plan the entire airport requirements for the short, medium and longer term. Each package is critical however we need to progress these packages in a logical and structured way so future predictions don’t dictate capacity problems in the future. There are important financial implications which flow out from the completed packages of works. The cost of refreshing the existing terminal will be far more palatable and deliverable in the short term (1-2years from project initiation) than the bigger longer term work which will deliver an airport that is in keeping with the Pilbara Cities of the North plan. The challenge is to deliver both packages of work without expending monies on one which will not be valuable to any further stages.


Page 187

The programme for delivering both packages of strategic planning is suggested to be completed in the following stages:- Stage 1 – Terminal Refresh e.g. utilising the exiting terminal and the immediate surrounding and adjoining lands to get the maximum number of passengers facilitated for a reasonable capital outlay. This first stage is the subject of this report. It is also possible that at the same time of relaunching the refreshed terminal that management will be presenting options for a communications and branding package for the airport at Karratha. The goal of this tool would be to provide the local community, the region and State with information that will raise the profile and public opinion of the airport. Stage 2 - Land Use Master Plan Review e.g. review the current Land Use Master Plan based on new data, consultation with airline partners and the community and to have a bigger vision of the potential for how this major development could be funded if consideration of a green-field terminal site was recommended. This second stage is recommended to be developed in parallel in 2012 after the general direction and sizing of the numbers of passengers, peak day analysis and terminal refresh is satisfactorily developed to be in a position to inform the Master Planning. LEVEL OF SIGNIFICANCE The Master Plan for the airport at Karratha, which was completed for the period 2009 to 2028, predicted passenger (Pax) numbers would be between 523,000 and 750,000 in 2011. Data to date suggest we have the very really possibility of passing an annual total of 1,000,000 passengers in this calendar year or early in 2012. To illustrate the difference between the predicted Pax numbers in the 2009 Master Plan and the estimated total Pax numbers for 2011 or 2012; the following manipulation of Table 5.11: Annual Forecast revenue passengers 2008/09 to 2027/28 from the Master Plan is as shown:-


Page 188

Given we have exceeded the 2009 predicted passenger numbers and the Master Plan included recommendations on the terminal refurbishment, based on those lower Pax numbers, the requirement to rethink the assumptions behind the planning is warranted. Toward this end, management invited quotations, in October 2011, from suitably qualified and experienced contractors to conduct a review of the Airport Master Plan and Development of Land Use Strategy. Ten (10) consultant companies were considered. Five (5) consultants were shortlisted and invited to submit. Three (3) submissions were received at the close of fee submissions date. The submissions received advised a programme of between 62 days and 72 days. Un-assessed prices submitted ranged from $ 104,700 to $ 164,804. The advised programme length and the quantum of the prices submitted, has led to rethinking the programme for delivering both packages of strategic planning. It is now considered that commencing the Terminal Refresh package of work first, subject to Council approving this report, and then in 2012 revisits the tender for the review of the Airport Master Plan and Development of Land Use Strategy. Terminal Refresh As reported to Council in November; the first stage of the review of the Karratha Airport will be to complete a refresh of the existing terminal facilities. This stage will include the identification of immediate low-cost modifications possible within the existing terminal footprint to address customer service and satisfaction levels; address the identified shortfalls and to increase the functionality, presentation and comfort of domestic passengers in the short term. This will also include an assessment of the modified terminals maximum busy hour passenger processing capability, after the completion of the proposed modifications. The goal of the proposed modifications will be to attend to shortfalls and operational issues experienced now within the existing terminal building with current RPT passenger numbers and should be considered in the context of the anticipated continuing increase in domestic


Page 189

passenger numbers, as well as a possible future requirement to providing occasional, functional, accommodation within the terminal for international arrivals and departures.

The peak months of aircraft movements occur in March, May/Jun and Oct/Nov. While in December the seasonal peak is condensed into a period of one week. This year the Christmas Peak Week anticipates a 19% increase in the number of pax and a 20% increase in the number of flights v’s a normal schedule.

Normal Schedule Christmas Peak 19/12 to 24/12/2011

Aircraft Type Pax per Aircraft No. of Flights Total Pax No. of Flights Total Pax

737 162 49 7,938 53 8,586

717 117 15 1,755 18 2,106

F100 122 8 976 19 2,318

E190 114 14 1,596 14 1,596

E170 78 2 156 2 156

88 12,421

106 14,762

19% Increase in Pax

20% Increase in Flights

Peak pax traffic in addition to our already crowded departure area (post security) will be an issue that must be endured in the immediate term while planning proceeds for the terminal refresh. Functional operational shortcomings to be included in the terminal refresh include:-

i. Toilets for compliance and functionality ii. Departure lounge expansion iii. Reorganization of security to alleviate current congestion and checkpoint location

for functional outcomes iv. Additional commercial and concession spaces v. Internal aesthetics vi. Management office and meeting spaces vii. Rental car company booths and confirmation of numbers and possible relocation viii. Lounge space allocation ix. Storage area GSE x. International aspiration implications

Terminal Refresh including a review of initial concept Since March 2011 Senior Executive Management has been in discussions with Sanders Turner Ellick Architects (STEA) who were engaged as a suitably experienced firm to


Page 190

prepare plans for modifications to the terminal at Karratha Airport. Steve Turner, Principal of STEA attended the March 2011 Airport Advisory Group meeting. The Director of Strategic Planning and the new Executive Manager have worked closely with STEA to refine and develop an option for the terminal refresh. This option includes a staged delivery process which sees the opportunity for maximising the customer experience, improves commercial outcomes and provides better facilitation towards the potential to add international operations. STEA was asked to provide a scope of works return brief for the terminal refresh project and this document is currently being assessed. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with the Airport Advisory Group, at the meeting held on 1st December 2011, where the strategies and approach advocated in this report were endorsed. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS If the strategic plan is approved, then management will conduct a communication programme to keep all stakeholders well informed, however the Terminal Refresh will trigger a number of changes to existing leases, licences and contracts. Ultimately Council will be bound by conditions within the agreements with those parties and commercial discussions on mutually agreed outcomes will be required. The leasing of property is provided within section 3.58 of the Local Government Act 1995. The section permits the disposal or lease of property to third parties for appropriate consideration as deemed by Council whilst assessed against commercial market values. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS It is anticipated that this terminal refresh will be provide a rate of return on investment through reengineering of space, concessions and operational aspects of the airport. A business case to support the Terminal Refresh will be part of any further recommendation to Council. Sufficient funds are allocated in the 2011/12 budget to progress the design works. STRATEGIC IMPLICATIONS As outlined in this report the consideration of increasing numbers of passengers, customer service and satisfaction levels, sustaining financial returns and benchmarking against similar sized Airports are at the forefront when recommending a strategy for a Terminal Refresh.

RISK MANAGEMENT CONSIDERATIONS The Shire’s values of creating a sustainable future, to serve the community, take responsibility and the Council’s goal to create the right conditions in which such a community has the potential to develop all supports taking steps to improve essential community infrastructure i.e. the airport at Karratha. Considerable risk to corporate reputation, potential to attract commercial tenants and achieve commercial budgets, and for the Airport to be seen as the gateway to the Pilbara.


Page 191

ISSUES Economic Issues There are no economic issues. Social Issues There are no social issues. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY In addition to the information provided in the strategic implications section of this report, current capacity constraints should be considered in the context of the anticipated continuing increase in domestic passenger numbers. If not addressed, the constraints will see a plateauing of growth with corresponding falling service levels.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS

SIMPLE MAJORITY

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by SIMPLE MAJORITY NOT SUPPORT the Officers recommendation and propose an substitute strategy.

CONCLUSION Consistent with the information contained in this report and in accordance with the direction of the strategic plan for the airport; management will be progressing delivering a two stage programme, firstly a short term acceptable cost Terminal Refresh and a second stage of a Land Use Master Plan Review. Stage 1 will be to progress the Terminal Refresh planning. In 2012 Stage 2 will be to recommence with a view to this work informing a scope for redevelopment of the existing terminal to accommodate peak passenger and aircraft traffic as well as accommodation of occasional international arrivals and departures.


Page 192


That Council by SIMPLE MAJORITY pursuant to The Local Government Act, 1995 RESOLVES to:

1. ENDORCE, in principal, the procedure and process outlined in this

report recommended to progress both the Terminal Refresh and Land Use Master Plan.

2. PROVIDE in principal support for progressing Sanders Turner Ellick Architects commission in relation to planning, designing and costing the Terminal Refresh project.

3. PREPARATION of a report to inform the March 2012 Ordinary Council meeting on the following matters relating to the Karratha Terminal Refresh and the Land Use Master Plan:-

a. Progression of planning, b. Presenting a staged programme for works, c. Presenting an indicative costing for the works, d. Provide brief for presentation of the concept plan developed to

date.


Page 193


Page 194

12.2 ROEBOURNE COMMUNITY AQUATIC CENTRE REDEVELOPMENT

File No: CP.233

Responsible Executive Officer: Director Strategic Projects And Business

Reporting Author: Project Manager Strategic Projects


Applicant/Proponent: Director Community And Corporate Services


Attachment(s) 1. Site Plan Option 1 – Hexagonal Pool.

2. Site Plan Option 2 Like for Like.

3. Consultants report distributed electronically to Cr’s previousley

PURPOSE To advise Council of the outcome of the Community Consultation process and to recommend future action concerning the Roebourne Community Aquatic Centre Redevelopment project. BACKGROUND Council Authority At the ordinary meeting of Council held on the 21st November 2011, Council resolved vide Resolution 151899, That Council by SIMPLE MAJORITY pursuant to the Local Government Act, 1995 RESOLVES to:

1. RECEIVE the design options presented for the redevelopment of the Roebourne Community Aquatic Centre for the purposes of community consultation only, and

2. NOTE that the final Concept Design Report relating to the redevelopment of the Roebourne Community Aquatic Centre will be presented to the ordinary meeting of Council in December for final decision Consultants Report

The recommendations contained in the final Consultants Concept Plan Report dated 30 November 2011, are set out as follows:

1. “The existing pool be demolished to make room for a new pool and plant and

additional land adjacent to the 50 Cent building be allocated to the pool area for

barbeques and leisure.

2. The rectangular type pool (Option 1), while a little more expensive, provides a large

area for children, both to play and swim, and more room for features. Because the

sides of the pool are in straight sections it is easier to build and thus better value

than the smaller pool. Geoff Ninnes Fong & Partners recommend this pool .


Page 195

3. Because of the allowance for inflatable’s the pool depth is required to increase to

1.5m and this requires a separation between the general pool sloping floor and this

deeper portion. Geoff Ninnes Fong & Partners would recommend either a wall with

a round top some 300mm above water level or a child proof fence with rounded top.

4. The power and water both require upgrading with the probability of a substation

required.

5. The pool would be set 135mm above general concourse level to remove the impact

of flooding. The concourse will fall to an edge drain which itself will fall to a remote

absorption pit with overflow to the road drain.

6. The building design allows for extensive sunshades providing a fresh look to the

building and the buildings (plant room, storage, gas chlorine, disabled toilet, first aid

rooms) all close to the administration area for ease of control.

7. The plant will be Chadson sand filters with proven performance and long life with

UV for pathogen removal and reduction of combined chlorine products. The plant

uses a system that backwashes the filters with clean filtered water optimising

performance and life of the installation. The plant is easy to use.

8. The pool will sit on a bluemetal drainage raft encapsulated in geofabric with the

embedded Ag lines falling to a pump out pit. The concourse will be sealed to

prevent water seeping back into the pool.

9. Both water and electricity requires upgrading to provide sufficient capacity for the

proposed new centre.”

The full report will be made available to elected members under separate cover due to the size of the document. Community Consultation As a consequence of the Council resolution, a community meeting was held in the Roebourne Community Centre on Tuesday 29 November 2011 and a detailed presentation was made by Geoff Ninnes Fong & Partners and Peter Hunt Architect. The meeting was advised of the costs of the proposals and the Shire President outlined that the main objective to seek community input as to the preferred model. The meeting was advised that with either model funding was not available and that applications would have to be made to various sources to obtain the necessary funding to enable the project to proceed. The meeting strongly favoured the focus on recreational water space and noted the provision of various depths and in pool equipment to cater for a wide range of age groups. The more structured use for lap swimming was also catered for and additional ground space was being provided. At the conclusion of the meeting, the public voted unanimously to recommend that Council consider the development of Option 1. Development Options The consultants have outlined three options for future development of the Roebourne Community Aquatic Centre which are fully outlined in their report dated 30 November 2011 (Synergy Reference #ICR94040) Retain and effect repairs to the existing pool. The report outlines in detail the present condition of the pool and indicates that it requires substantial repair to bring it up to a condition where it would be considered to be fully


Page 196

compliant with present Health Department requirements. The extent of these works has previously been reported to Council as a result of condition reports commissioned in 2007 and 2009. No indicative cost of repair appears to have been included in those reports as the recommendations have been to completely rebuild. Indeed, in the current report the consultant has indicated “Geoff Ninnes Fong & Partners will not put their name to a partial fix”

Design Option 1 Hexagonal Pool of 865m2. Design Option 1 calls for hexagonal shaped pool with a single water body that incorporates all of the various water based play areas and features. It ranges in depth of zero at the beach entry and has a maximum depth of 1200mm. This Option is illustrated in ATTACHMENT 1 The key features can be summarised as follows: Amenities

Enhanced grassed area

Additional bbq and Shade areas

New plant room

Provision of a dedicated Universal Access Toilet and nappy change area

Dedicated service entry for chemical supplies

Remodelled administration and entry

Upgraded change facilities

New secure fencing

Rubber softfall to the present children’s play area rather than dirt

Water Body

Single water body

Segregated toddlers play pool

Beach entry to children’s pool

Leisure pool with retractable shade (optional)

Lap area with depth from 1200mm to 1500mm to allow for inflatable’s

Capacity for portable starting blocks

A variety of water play features designed to promote the recreational appeal of the

water body.

Pool Plant

New pool plant designed to fully service increased water volume

Installation of a contemporary gas chlorine system

New backwash tank

New balance tank

Upgraded water and electrical supplies

Design Option 2 Replace “Like for Like” with increased water area to 640m2. This Option closely replicates the layout of the existing Roebourne Community Aquatic Centre whilst increasing the size of the water body.


Page 197

The improvements and amenity are all as outlined in the Option 1 above. This Option is illustrated in ATTACHMENT 2 Amenities Building and Plant Room Both design options include the construction of a new plant room which also incorporates a Universal Access Toilet and Baby Change facility. Additionally improvements have been made to the existing amenities building, more in keeping with a major maintenance programme. During the course of the Community Meeting, alternatives were discussed for a major enhancement of the amenities building to ensure that it is more in keeping with the new water body and grounds development. The Consultants advised that the basic structure of the amenities building was very sound and could be retained thus making a substantial “refit” a viable option. They have produced a sketch showing that substantial improvements can be made within the structural envelope to present an “all new” building which also improves ingress/egress control to the pool. The indicative additional costs to achieve this outcome as provided by Ralph & Beatty Bosworth, Quantity Surveyors, are in the order of $300,000. It will be recommended that Council endorse this addition to the future planning of the project. Cost Indications Ralph & Beatty Bosworth have presented a detailed Indicative Project Cost Report relating to the two design options. This report is summarised below and contains a line item for the increased Amenities Building costs as outlined in the preceding project. The summary report also provides a comparison of pool data to place the project into a general context.

DETAIL OPTION 1 OPTION 2

Pool Data

Area (m2) 865.00 640.00

Volume (M3) 723.00 613.00

Plant (m3/hr) 481.00 375.00

Filter Area (m2) 19.50 15.00

Backwash (m3) 54.60 42.60

Backwash tank 8.8 x 3.0 x 2.5 high 6.7 x 3.0 x 2.5m high

Cost Estimates

Construction including design contingency 6,930,000.00 6,210,000.00

Provision for amenities block full upgrade (additional costs) 300,000.00 300,000.00

Total Construction $7,230,000 $6,510,000

Project Costs

Construction Contingency 345,000.00 310,000.00

Loose Furniture 25,000.00 25,000.00

Consultants Fees 730,000.00 655,000.00

Cost Escalation (12 months) 330,000.00 290,000.00

Total Project Costs $1,430,000 $1,280,000


Page 198

Council Costs

Project Management @ 4% 350,000.00 312,000.00

Communications and Promotion 50,000.00 50,000.00

Provision for legal and land costs 15,000.00 15,000.00

Public Art in accordance with Council policy (1%) 90,000.00 75,000.00

Allowance for funding applications and associated material 30,000.00 30,000.00

Contingency 25,000.00 25,000.00

Total Council Costs $560,000 $507,000

TOTAL PROJECT ESTIMATES $9,220,000 $8,297,000

These estimates compare with the May project cost forecasts to replicate the existing pool at its present size with minimal improvements to the amenities building and only a notional amount for the new plant room of $6,770,000. The major contributing factor to the increase in projected costs over the May estimate has been the much larger pools indicated in both Design Options with consequent plant size increases. The current cost projections include provisions for several items which may be considered as “optional” in any final design where cost saving considerations may have to be taken into account. Retractable shade shelter over main water body $360,000 Electronic turnstiles $ 30,000 Pool heating $100,000 Water slide $200,000 There may be other elements that could perhaps be subject to later decision during the design process. However, it will be recommended that for the purposes of seeking funds that the optimum development be put forward as the basis for all applications. LAND TENURE The following commentary provided in the report to Council in May still holds good and is replicated here for further consideration. Overview The Roebourne Community Aquatic Centre is wholly constructed on land under the care control and management of the Minister for Education and is part of the adjoining school site. In view of the fact the Minster of Education has indicated a wish to gift the Roebourne Community Aquatic Centre to the Roebourne Community through the Shire of Roebourne, it is submitted that it is not an unreasonable view to take that the land be transferred to the care control and management of the Shire. Consequently it will be recommended that, as a condition of the Shire participating as a major contributor to the Roebourne Community Aquatic Centre redevelopment, the land be transferred to Council and be amalgamated with the adjoining Civic Purpose Reserve R39095 Lot 760.


Page 199

It will be recommended that the Chief Executive Officer be authorised to initiate negotiations the the Department of Lands and Regional Development and the Department of Education with the objective of consolidating the land required for the Roebourne Community Aquatic Centre into the adjoining Civic Purpose Reserve R39095 Lot 760 Licence Agreement (Existing) The Roebourne Community Aquatic Centre is operated under a Licence Agreement (Agreement) entered into with the Minister for Education in 1995 and has an apparent term of 25 years. The Agreement provides for the Shire to operate and fully maintain the Roebourne Community Aquatic Centre in compliance with the terms and conditions of the agreement and with the provisions of the Health Act and Regulations. The School has free access to the Roebourne Community Aquatic Centre between the hours of 7:30am and 3:15pm on Mondays to Fridays during the school term. The Agreement also has provisions which prohibit the kiosk remaining open between those hours and imply that the Shire can only use the Roebourne Community Aquatic Centre outside of those hours The Agreement also provides for a diminishing contribution to the operating and maintenance costs of the Roebourne Community Aquatic Centre, 75% initially decreasing by 5% each five years during the term. Presently the Shire meets 55% of the costs and the Minister for Education 45%. Joint Use Agreement Presently the Shire operates the Roebourne Community Aquatic Centre under a management Licence with the Minister of Education which provides access by adjoining school students and staff and the sharing of operating costs. It will be a necessary precursor of any transfer of responsibility for the land and assets thereon that the Minister of Education enters into an acceptable Joint Use Agreement which will, cover among other things, access by students and shared operating and maintenance costs. It will be recommended that the completion of such an agreement be a precondition of transfer of the Roebourne Community Aquatic Centre to the Shire of Roebourne and its acceptance of future capital and operating costs. FUTURE ACTION The primary purpose in having the concept plan and cost estimates prepared is to enable Council to take a decision as to a preferred development option and to then prepare well documented and professionally presented submissions for funding from a variety of sources: Federal, State and Private Enterprise. In order to advance the project in this manner, it will be recommended that the following actions be implemented. Consultants Report The report has now been prepared with sufficient information to enable it to be received for the purposes of facilitating a decision on the design option and to assist in the preparation of funding submissions. In this regard, it will be recommended that the report “Roebourne Community Aquatic Centre Redevelopment Final Report” dated 30 November 2011 prepared by Geoff Ninnes Fong & Partners in associated with Peter Hunt Architect be received.


Page 200

Stop/Go The Contract with Geoff Ninnes Fong & Partners provides for the contract to be terminated or suspended at predetermined points during the Design process. The first STOP/GO point is at the end of the Concept Planning stage. Council is advised that formal notice has been served suspending any future works with the proviso that discussions will be entered into to determine an acceptable fee structure to be considered by Council for the balance of the works. The reinstatement of the contract will additionally be conditional upon Council obtaining adequate funding to proceed with design and construction. It will be recommended that Council endorse the action in suspending the contract with Geoff Ninnes Fong & Partners at this stage and also authorises the Chief Executive Officer to enter into negotiations relating to a revised fee proposal to be submitted to Council for consideration. Development Option The development option supported by the Community, the Roebourne Community Aquatic Centre Project Reference Group and pool staff is Option 1 for the reasons detailed previously in this report. From a funding standpoint it represents the more expensive solution but it does appear to provide the best long term outcome for the community. It will especially cater for the growing population in Roebourne and will complement the more competition based facility being considered for Wickham. It will be recommended that Design Option 1 be adopted for the purpose of the future redevelopment of the Roebourne Community Aquatic Centre. Funding Application In order to enhance Councils ability to attract funds, it will be recommended that a professionally prepared submission be developed with appropriate background, social and health benefits, demographic information, expressions of support from local community groups who will benefit from the facility, an appropriate level of technical information, imagery and developed coloured presentation plans and elevations. The base submission will be prepared “in house” using information available and being developed with the final preparation and printing being undertaken by an appropriate consultancy. It will be recommended that Council approve an investment of a minimum of $50,000 in the preparation of the necessary submission for the funding campaign and note that these funds are available in the present funding allocation. Ideally it would be beneficial to advance the design to the stage of full design and documentation so that the project is “construction ready” when applying for funding. This notion has been fully explored but time has prevented the necessary legal advice being obtained to ensure such action is “within power” and to receive and evaluate an appropriate fee proposal. It will be recommended that Council approve an investment of a minimum of $50,000 in the preparation of the necessary submission for the funding campaign and that the allocation of these funds be considered in March Budget Review.


Page 201

Programme Having regard to the fact that reasonably detailed concept plans are available and that “Order of Cost Estimates” have been prepared, it is anticipated that the preparation of the funding submissions can commence in mid January, 2012; the drafts completed for sign off by the end of February and a campaign of three months be commenced in March 2012. This should enable a report to be presented to Council at its June meeting as to the outcome of the campaign and a decision taken as to the future development of the Roebourne Community Aquatic Centre. LEVEL OF SIGNIFICANCE The project, in the context of Council Policy CE8-Significant Decision Making Policy, falls into the following categories: “Significant”, in relation to any issue, proposal, decision or other matter, means that the issue, proposal, decision, or other matter has a high degree of significance. The Roebourne Community Aquatic Centre is a key facility within the Roebourne townsite and provides an invaluable community resource, particularly for young people. Being associated with the Roebourne Primary School it provides an important educational and recreational facility. “Strategic asset”, in relation to the assets held by the Shire, means a group of assets that the Shire needs to retain if it is to maintain its capacity to achieve or promote any outcome the Council determines to be important to the current or future well being of the community. The Roebourne Community Aquatic Centre is presently constructed on Department of Education land. A key element of the project is to resolve ownership and financial relationships with the State Government. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place as per the Notes of the meeting of the Roebourne Community Aquatic Centre Project Reference Group held on the 1st December 2011 which have been circularised to Elected Members. COMMUNITY CONSULTATION Community consultation has taken place on the 29th November 2011 by virtue of a Public Meeting held at the Roebourne Community Centre. The outcomes of that meeting have been addressed previously in this report. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications.


Page 202

FINANCIAL IMPLICATIONS The present budget has an allocation of $200,000 for the development of the Concept report, commissioning of external compliance auditors and to meet general costs associated with the investigation phase of the budget. RISK MANAGEMENT CONSIDERATIONS Council has a legal (in the terms of the Lease Agreement with the Minister of Education) and a moral obligation to ensure that the Roebourne Community Aquatic Centre is maintained and operated in such a manner as to ensure compliance at all times with the relevant statutory requirements. The present situation is problematic in that the plant in particular can not be adequately maintained in a functional condition for any length of time. The previous reports prepared and previously reported to Council on the current state of the pool outline in detail the present condition and they indicate that it requires substantial repair to bring it up to a condition where it would be considered to be fully compliant with present Health Department requirements. This situation presents a potential risk for Council; that if the pool is found not to be compliant then there is a real possibility that it will have to be closed and certainly the Council will be in breach of their lease conditions with the Minister of Education. ISSUES Economic Issues Funding and other related issues form an important part of the Concept Planning stage of the project. Social Issues The Roebourne Community Aquatic Centre is an important social hub within Roebourne townsite. In addition the Roebourne Community Aquatic Centre provides health and educational benefits to the young people of the town and to the general community. Environmental Issues The issue of the possibility of recycling the backwash water for irrigation purposes will be investigated during the design process, particularly to examine the related health and secondary treatment issues. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter. IMPACT ON CAPACITY The project will be managed from within the existing staff resources of the Strategic Projects Directorate with cross directorate input at the Roebourne Community Aquatic Centre Project Reference Group level and on an “as requested” basis. Impacts on financial capacity will be assessed and reported upon during the design and documentation stages to fully enable Council to take informed decisions as to whether or not to proceed with the project.

The project cost estimates contain provision for specialist external compliance advise during the design and construction process.


Page 203

RELEVANT PRECEDENTS The project has complied with the Project Initiation and implementation Guidelines and has been the subject of Executive Management Group scrutiny and decision. DELEGATED AUTHORITY At the meeting of Council held on 16 May 2011 it was resolved vide Item 14.3, Resolution 151636: That Council, with respect to the proposed Roebourne Community Aquatic Centre Redevelopment project resolves to, in part,

4 APPOINT Geoffrey Allen Whyte Project Manager as Client Representative in the terms of AS4122-2000 General terms and conditions for the appointment of consultants subject to compliance with all Council Procurement Policies and Procedures and the Local Government Act and Regulations.

VOTING REQUIREMENTS SIMPLE MAJORITY

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by SIMPLE Majority pursuant to the Local Government Act 1995 RESOLVES with respect to the Roebourne Community Aquatic Centre redevelopment, to:

1. RECEIVE the report Roebourne Community Aquatic Centre Redevelopment as

prepared by Geoff Ninnes Fong & Partners in associated with Peter Hunt Architect

dated 30 November, 2011;

2. ENDORSE the Design Option 2 as presented in the report Roebourne Community

Aquatic Centre Redevelopment as prepared by Geoff Ninnes Fong & Partners in

associated with Peter Hunt Architect dated 30 November, 2011 depicted in

Attachment 1, as being the preferred development option for the purpose of further

design development and as the basis 0f the preparation of funding submissions;

3. ENDORSE the inclusion to complete redevelopment of the present Amenities

Building at an estimated cost of $300,000 as an integral part of Design Option 2 as

presented in the report Roebourne Community Aquatic Centre Redevelopment as



4. NOTE the Order of Cost Estimate for Design Option 2 as presented in the report

Roebourne Community Aquatic Centre Redevelopment as prepared by Ralph &

Beatty Bosworth with the inclusion of Council related project expenses and item 3

above is $8,300,000;

5. ENDORSE the action of the Clients Representative in suspending, in accordance

with Clause 4.5.7 of the contract with Geoff Ninnes Fong & Partners, any further

design works relating to the Roebourne Community Aquatic Centre project;

6. AUTHORISE the Chief Executive Officer to enter into negotiations with Geoff

Ninnes Fong & Partners relating to the fee structure to apply to any future design

works associated with Roebourne Community Aquatic Centre project given that


Page 204

revised fees will be payable due to the scope and value of works having been

varied;

7. AUTHORISE the Chief Executive Officer to expend funds for the purposes of

implementing an appropriate campaign for the funding of the Roebourne

Community Aquatic Centre redevelopment project with initial estimates being that

no less than $50,000 will be required and that it be noted that funding is available in

account 328210;

8. NOTE the indicative programme for the funding programme calls for a report to be

submitted to Council at Ordinary meeting to be held in June 2012 when

consideration will be given to the future progress of the Roebourne Community

Aquatic Centre project;

9. AUTHORISE the Chief Executive Officer to initiate negotiations the the Department

of Lands and Regional Development and the Department of Education with the

objective of consolidating the land required for the Roebourne Community Aquatic

Centre into the adjoining Civic Purpose Reserve R39095 Lot 760;

10. AUTHORISE the Chief Executive Officer to negotiate an agreement with the

Department of Education relating to the transfer of the Roebourne Community

Aquatic Centre to the Shire of Roebourne with such agreement to incorporate

access provisions and future contributions toward maintenance costs.

Option 3 THAT Council by an ABSOLUTE Majority pursuant to the Local Government Act RESOLVES with respect to the Roebourne Community Aquatic Centre to AUTHORISE the Chief Executive Officer to enter into negotiations with the Minister of Education with a view to relinquishing the lease of the Centre taking into consideration the costs involved in bringing the facility up to a standard to meet contemporary health and other standards.

CONCLUSION Council has previously considered reports relating to the condition of the Roebourne Community Aquatic Centre and the need for major upgrades and/or replacement. These previous reports have been prepared by the owners of the facility, the Education Department of WA. Previous negotiations to have the Department of Education undertake the upgrade/redevelopment have met with no success and the Department has indicated that it is anxious to transfer the facility to the Shire as the operation of community based recreational facilities is not within its core business. Applications for funding based on previous development estimates have resulted in a grant being made available from the Departments of Sport & Recreation under the Community Sport and Recreation Facilities Fund of $1,000,000. This funding is contingent upon the grant not exceeding one third of the total capital costs of the project. Applications for funding from various other sources i.e. Royalties for Regions have not been successful Council is now faced with situation where the Roebourne Community Aquatic Centre needs to be redeveloped and commissioned a design report to outline options available. This report sets out in detail the outcomes of that report and makes a series of recommendations relating to the future ownership and development of the facility.


Page 205


That Council by SIMPLE Majority pursuant to the Local Government Act, 1995 RESOLVES to, with respect to the Roebourne Community Aquatic Centre redevelopment:

1. RECEIVE the report Roebourne Community Aquatic Centre Redevelopment as



2. ENDORSE the Design Option 1 as presented in the report Roebourne Community

Aquatic Centre Redevelopment as prepared by Geoff Ninnes Fong & Partners in

associated with Peter Hunt Architect dated 30 November, 2011 depicted in

Attachment 1, as being the preferred development option for the purpose of further

design development and as the basis 0f the preparation of funding submissions;

3. ENDORSE the inclusion to complete redevelopment of the present Amenities

Building at an estimated cost of $300,000 as an integral part of Design Option 1 as

presented in the report Roebourne Community Aquatic Centre Redevelopment as



4. NOTE the Order of Cost Estimate for Design Option 1 as presented in the report

Roebourne Community Aquatic Centre Redevelopment as prepared by Ralph &

Beatty Bosworth with the inclusion of Council related project expenses and item 3

above is $9,220,000;

5. ENDORSE the action of the Clients Representative in suspending, in accordance with

Clause 4.5.7 of the contract with Geoff Ninnes Fong & Partners, any further design

works relating to the Roebourne Community Aquatic Centre project;

6. AUTHORISE the Chief Executive Officer to enter into negotiations with Geoff Ninnes

Fong & Partners relating to the fee structure to apply to any future design works

associated with Roebourne Community Aquatic Centre project given that revised

fees will be payable due to the scope and value of works having been varied;

7. AUTHORISE the Chief Executive Officer to expend funds for the purposes of

implementing an appropriate campaign for the funding of the Roebourne Community

Aquatic Centre redevelopment project with initial estimates being that no less than

$50,000 will be required and that it be noted that funding is available in account

328210;

8. NOTE the indicative programme for the funding programme calls for a report to be

submitted to Council at Ordinary meeting to be held in June 2012 when consideration

will be given to the future progress of the Roebourne Community Aquatic Centre

project;

9. AUTHORISE the Chief Executive Officer to initiate negotiations with the Department

of Lands and Regional Development and the Department of Education with the

objective of consolidating the land required for the Roebourne Community Aquatic

Centre into the adjoining Civic Purpose Reserve R39095 Lot 760;

10. AUTHORISE the Chief Executive Officer to negotiate an agreement with the

Department of Education relating to the transfer of the Roebourne Community

Aquatic Centre to the Shire of Roebourne with such agreement to incorporate access

provisions and future contributions toward maintenance costs.


Page 206


Page 207


Page 208


Page 209


Page 210

13 ITEMS FOR INFORMATION ONLY

13.1 INFORMATION ONLY ITEMS - NOVEMBER 2011

Responsible Officer: Chief Executive Officer Author Name: PA to the CEO Disclosure of Interest: Nil

REPORT PURPOSE

To advise Council of the information items for June 2011. Background None Issues None Options None Policy Implications There are no relevant policy implications pertaining to this matter. Legislative Implications There are no relevant legislative implications pertaining to this matter. Financial Implications There are no financial implications resulting from this report. Conclusion None Voting Requirements Simple.

RECOMMENDATION That Council note the following information items:

15.2 Shire President’s Mail – July 2011

15.3 Register of Documents Stamped with the Shire’s Common Seal

15.4 Councillor Representatives on Organisations

15.5 Tabled Correspondence

15.6 Budget Amendments for period ending 30 July 2011

15.7 Non-Statutory Donations for period ending 30 July 2011

15.8 Building Statistics – July 2011

15.9 Planning Decisions Issued – 2 July – 2 August 2011

15.10 Planning Compliance Officer Procedures-Information Only


Page 211

13.2 SHIRE PRESIDENT’S MAIL – NOVEMBER 2011


REPORT Incoming correspondence for the Shire President REPORT Incoming correspondence for the Shire President

Date From Subject Details

02/11/2011

HON KEN BASTON MLC

CONGRATULATIONS TO COUNCILLORS PETER LONG - MARGARET BERTLING - JANINE MILLER - ON BEING ELECTED AS COUNCILLOR IN THE SHIRE OF ROEBOURNE - HON KEN BASTON MLC

02/11/2011

API MANAGEMENT PTY LTD

API WEST PILBARA IRON ORE PROJECT CONGRATULATE COUNCILLOR FIONA WHITE-HARTIG ON RECENT ELECTION AS ROEBOURNE SHIRE PRESIDENT - 2-11

02/11/2011

DEPARTMENT OF CORRECTIVE SERVICES

INVITATION TO CR FIONA WHITE-HARTIG - OFFICIAL LAUNCH OF ROYALTIES FOR REGIONS-FUNDED PILBARA REGIONAL YOUTH JUSTICE SERVICES - TUESDAY 15 NOVEMBER 2011

11/11/2011

DAMPIER PORT AUTHORITY

ENCLOSED DAMPIER PORT AUTHORITY - ANNUAL REPORT 2010 / 2011

21/11/2011

COMMUNITY DEVELOPMENT AND JUSTICE STANDING COMMITTEE

THANK YOU FOR SOR INPUT INTO INQUIRY IN RELATION TO SOCIAL HOUSING - REPORT 8 - A FADING DREAM - AFFORDABLE HOUSING WAS TABLED IN THE LEGISLATIVE ASSEMBLY ON THURSDAY 3 NOVEMBER 2011

24/11/2011

ADDRESS NOT SUPPLIED

INVITATION TO SHIRE PRESIDENT FIONA WHITE - HARTIG TO ATTEND SIGNING OF REGIONAL CITIES ALLIANCE - UWA COLLABORATION AGREEMENT - UNIVERSITY OF WESTERN AUSTRALIA

24/11/2011

ADDRESS NOT SUPPLIED

INVITATION TO SHIRE CEO - COLLENE LONGMORE TO ATTEND SIGNING OF REGIONAL CITIES ALLIANCE - UWA COLLABORATION AGREEMENT - UNIVERSITY OF WESTERN AUSTRALIA

25/11/2011

SENATOR THE HON DON FARRELL INFORMATION PROVIDED FROM SENATOR THE HON DON FARRELL – ROLLOUT OF NATIONAL WASTE POLICY

25/11/2011

MINISTER FOR LOCAL GOVERNMENT

COMPLIANCE FRAMEWORK FOR LOCAL GOVERNMENT SECTOR - ENCLOSED BROCHURE - MINISTER FOR LOCAL GOVERNMENT - JOHN CASTRILLI MLA

28/11/2011

MINISTER FOR LOCAL GOVERNMENT

MINISTER FOR LOCAL GOVERNMENT (JOHN CASTRILLI) CONGRATULATES (CONGRATULATIONS) CR FIONA WHITE-HARTIG - ELECTION AS SHIRE PRESIDENT OF THE SHIRE OF ROEBOURNE


Page 212

13.3 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL


REPORT PURPOSE

To advise Councillors of documents, as listed below, that have been stamped with the Common Seal of the Shire of Roebourne since the last Council Meeting.

04/11/2011 Deed between Shire of Roebourne and Western Australian Land Authority – Subdivision Covenant Landgate deposited land

10/11/2011 Nickol West Revised Development Plan

22/11/2011

Section 70A Notification for the Landcorp Gap Ridge Industrial Subdivision – All lots EXCEPT Lots: 8002, 8003, 8011, 2012, 9000 and 9001 on deposited Plan 71037

22/11/2011 Adoption of Madigan Road East development Plan

22/11/2011 Capital Funding Agreement for the Karratha Leisure Complex Joint Use Facilities

30/11/2011 Horizon Power Cost Plus Agreement for the Karratha Airport High and Low Voltage Power Upgrade

30/11/2011 Lease Terminal Airlink PTY Ltd


Page 213

13.4 COUNCILLOR REPRESENTATIVES AT MEETINGS


REPORT Below is the listing of Councillor Portfolios and Representatives on various committees, organisations and working groups.

Internal Portfolio’s:

INTERNAL PORTFOLIO’S COUNCILLOR

Community and Corporate Services Cr Pritchard, Smeathers, Vertigan & Bertling

Development, Regulatory & Infrastructure Services

Cr White-Hartig, Bailey & Long

Council Committees:

COUNCIL COMMITTEE DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Audit & Organisational Risk Ctee Chief Executive Officer

Manager Corporate Compliance

Cr Smeathers, Lally, Pritchard & Lockwood

Cr White-Hartig (Proxy)

Roebourne Advisory Group Community and Corporate Services Cr White-Hartig, Cr Bailey

Advisory Groups:

ADVISORY GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Karratha Airport Advisory Group Chief Executive Officer

Dir Strategic Projects & Business

Exec Mgr Strategic Planning

Mgr Airport Commercial

Mgr Airport Compliance

Co-ord Airport Operations

Cr Lockwood, Lally & Long

Waste Services Advisory Group Chief Executive Officer


Mgr Waste Management Services

Cr Lockwood, Lally & Long

Housing Reference Advisory Group Chief Executive Officer

Mgr Corporate Compliance

Building Maintenance Co-ordinator

Cr White-Hartig & Miller


Page 214

ADVISORY GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Plant Reference Advisory Group Chief Executive Officer

Dir Development, Regulatory & Infrastructure Services

Exec Mgr Works

Plant Co-ordinator

Cr Lally & White-Hartig

Project Control Groups:

PROJECT CONTROL GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Youth Shed Project Chief Executive Officer


Mgr Community Facilities

Mgr Environmental Health Services


Snr Community Development Officer

Youth Shed Supervisor

Project Manager

Cr Pritchard, Bertling, Miller & Vertigan

Administration Office Expansion Project

Chief Executive Officer


Exec Mgr Corporate Services

Mgr Human Resources

Project Manager

Cr White-Hartig

Pam Buchanan Family Centre Project Dir Strategic Projects & Business

Dir Corporate & Community Services


Project Manager

Cr Lally

Bulgarra Sporting Precinct Project Dir Strategic Projects & Business

Dir Corporate & Community Services


Recreation Facilities Co-ordinator


Project Manager

Cr Lally, Bertling & Miller

Dampier Highway Streetscaping Project


Dir Development, Regulatory & Infrastructure Services

Mgr Strategic Planning

Exec Mgr Works

Project Manager

Cr Vertigan


Page 215

PROJECT CONTROL GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Karratha Leisure Complex Project Dir Community & Corporate Services


Exec Mgr Works

Mgr Statutory Planning

Mgr Building Services

Mgr Environmental Health Services


Project Manager

Cr Vertigan, Pritchard, Bertling & Smeathers

Roebourne Aquatic Centre Project Dir Strategic Projects & Business

Dir Community & Corporate Services




Mgr Roebourne Aquatic Centre

Project Manager

Cr Bailey

External Committees:

EXTERNAL COMMITTEE DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Pilbara Regional Council (PRC) Chief Executive Officer Cr Lockwood & White-Hartig Cr Vertigan & Smeathers (Proxies)

Pilbara Regional Road Group CEO & Infrastructure Services Cr Lockwood & White-Hartig

Karratha Visitor Centre Committee Community and Corporate Services Cr Bertling & White-Hartig

Roebourne Visitor Centre Committee Community and Corporate Services Cr Bailey & White-Hartig

Walkington Theatre Management Committee

Community and Corporate Services

Cr Smeathers

Cr Bertling (Proxy)

West Pilbara Communities for Children Consortium

Community and Corporate Services Cr Vertigan


Page 216

13.5 TABLED CORRESPONDENCE


REPORT

Tabled correspondence for Councillors information:


04/11/2011

DEPARTMENT OF ENVIRONMENT & CONSERVATION

COPY OF MANAGEMENT PLAN FOR MILLSTREAM CHICHESTER NATIONAL PARK AND MUNGAROONA RANGE NATURE RESERVE 2011 - ENCLOSED COPY OF PLAN

08/11/2011

STANDING COMMITTEE ON ENVIRONMENT & PUBLIC AFFAIRS

PETITION TABLED BY HON HELEN BULLOCK MLC IN LEGISLATIVE COUNCIL ON 20 OCTOBER 2011 - PETITION REFERRED TO THE STANDING COMMITTEE ON ENVIRONMENT AND PUBLIC AFFAIRS UNDER THE COMMITTEE'S TERMS OF REFERENCE - RESPONSE REQUESTED BY 2 DECEMBER 2011

14/11/2011

DEPARTMENT OF REGIONAL AUSTRALIA

ENTRIES FOR 2012 NATIONAL AWARDS FOR LOCAL GOVERNMENT TO OPEN ON 1 DECEMBER 2011 AND CLOSE ON 17 FEBRUARY 2012

15/11/2011

DEPARTMENT OF REGIONAL DEVELOPMENT AND LANDS

ROYALTIES FOR REGIONS - SOCIAL IMPACT ASSESSMENT - PILBARA 2008 / 2009 COMMUNITY DEVELOPMENT PROJECTS

15/11/2011

REGIONAL ACHIEVEMENT & COMMUNITY AWARDS

REGIONAL ACHIEVEMENT & COMMUNITY AWARDS RECEIVED SOR NOMINATION FOR 2011 AWARDS - CONGRATULATIONS TO SOR ON NOMINATION

18/11/2011

NATIONAL NATIVE TITLE TRIBUNAL

DELEGATES DECISION REGARDING REGISTRATION - REGISTER OF INDIGENOUS LAND USE AGREEMENTS - WICKHAM MOTORCROSS ILUA W12011/008 - APPLICATION MEETS REQUIREMENTS FOR NOTIFICATION - REGISTERED ON 8 NOVEMBER 2011 - AGREEMENT TO COMMENCE 4 OCTOBER 2011

18/11/2011

NATIONAL TRANSPORT COMMISSION (NTC)

THANK YOU FOR SOR CORRESPONDENCE DATED 20 OCTOBER 2011 - WORK TO RESTORE COMMUNITY SERVICES - WALKINGTON THEATRE AND KARRATHA COMMUNITY LIBRARY SERVICES

18/11/2011

DEPARTMENT OF REGIONAL DEVELOPMENT AND LANDS

RESPONSE FROM MINISTER PETER COLLIER IN RELATION TO LETTER DATED 6 OCTOBER 2011

18/11/2011

BARRY HAASE (FEDERAL MEMBER OF PARLIAMENT) INISTER FOR EDUCATION & TRAINING

PETITION IN RELATION TO HYDROTHERAPY POOL - APPRECIATE ADVICE AS TO OUTCOME - BARRY HAASE


Page 217


18/11/2011

PILBARA CITIES OFFICE

DAMPIER REDEVELOPMENT AND MARINA STEERING GROUP - GROUP REQUESTS A REPRESENTATIVE OF THE SHIRE OF ROEBOURNE BE DELEGATED TO ATTEND THE DCA MEETING OF 28 NOVEMBER 2011

24/11/2011

PUBLIC SECTOR COMMISSION - OFFICE OF THE COMMISSIONER

PREMIER'S AWARDS FOR EXCELLENCE IN PUBLIC SECTOR MANAGEMENT 2011 - NOTIFICATION OF WINNERS AND FINALISTS FROM PSC


Page 218

13.6 BUDGET AMENDMENTS FOR THE PERIOD ENDING 30 NOVEMBER, 2011

File No: NOV11

Responsible Officer: Executive Manager Financial Services

Author Name: Expenditure Accountant



REPORT To provide Council with a report on adopted amendments to the original budget and the anticipated effect of those amendments on the surplus/deficit position at the end of the year.

Shire Of Roebourne Budget Amendments

For The Period Ending 30 November, 2011

Date Of Meeting

Res Number

Account Number Description

Expenditure (Increase) / Decrease

Income Increase / (Decrease)

New Surplus /(Deficit)

$ $ $

Original Budget Closing Estimate 0

20-Jun-11 151649 202701/ 202201

Accept Donation from Rio Tinto of $175,000 and pass onto FESA for purchase of a new 1.4 fire appliance; Create new income and expense accounts accordingly

(175,000) 175,000 (0)

18-Jul-11 151724 933426/ 942400

Increase capital expenditure of Construct Indoor Cricket Facility by $9,500 offset by decrease in Catrall Park upgrade 0

(0)

15-Aug-11 151737

100713/ 100710/ 100711

Additional Cossack Concessions and rates budget amendment (9,432) 21,388 11,956

15-Aug-11 151745

933806/ 338702/ 338854

Budget amendments to Frank Butler Community Centre overall reduction in transfer required from Reserve (501,947) 501,947 11,956

15-Aug-11 151746 946004/ 460851

Budget amendment to increase the Karratha airport car park project capital expenditure funded by airport reserve (248,194) 248,194 11,956

19-Sep-11 151780 933440/ 334700

Increase Capital Expenditure for Tambrey Oval Sports Lighting; offset by contribution from Nickol Junior Soccer Club (100,000) 100,000 11,956

19-Sep-11 151793 640402

Hire office building at 7 Mile Waste Facility (to be funded from Waste Reserve) (32,298)

(20,342)

19-Sep-11 151773 348504/ 348700

Increase Capital Expend Youth Shed Project and create a grant income account to accommodate the contribution by Woodside for the same value (1,189,000) 1,189,000 (20,342)


Page 219

19-Sep-11 151779 934203/ 342711

Increase Capital Expend Perm Shade Structures and create a grant income account to accommodate the contribution by Rio Tinto for the same value (175,000) 175,000 (20,342)

Date Of Meeting

Res Number

Account Number Description

Expenditure (Increase) / Decrease

Income Increase / (Decrease)

New Surplus /(Deficit)

$ $ $

03-Oct-11 151819 642404/ 933426

Reallocate $19,694 from Catrall Park Mtce 642404 account to Job 933426 in order to finalise an outstanding invoice 0

(20,342)

24-Oct-11 151850 Various

Plant Budget amendments and reallocation of funds for purchases of Generators and Amazone Mower as per Plant Services 0

(20,342)

Adjustment to Brought Forward Surplus following 2010/11 Audit

416,591 396,249

21-Nov-11 151885 Various November Budget Review (373,292) 0 22,957

21-Nov-11 151893 460551/ 946014

Transfer to Aerodrome Reserve $2.5m to be allocated in 2012/13 (2,500,000) 2,500,000 22,957

21-Nov-11 151893 946017/ 460851

Transfer from Aerodrome Reserve $600k for Karratha Bus Parking Project (600,000) 600,000 22,957

21-Nov-11 151896 940400/ 940460

Reallocate $115,000 from 7 Mile Tip Bldg Imp Job 940400 to Upgrade Weighbridge Job 940460 0

22,957

Totals (5,904,163) 5,927,120

Current Budget Position is a Surplus/(Deficit) of

22,957


Page 220

13.7 NON STATUTORY DONATIONS FOR PERIOD ENDING 29 NOVEMBER, 2011

File No: NOV11

Responsible Officer: Executive Manager Financial Services

Author Name: Expenditure Accountant Date Of Report: 30th November 2011


REPORT

To provide Council with a summary of Non Statutory Donations made during the specified period. The original budget amounts for 2011/12 were adopted in Council Res No. 151713 (Annual Community Association Development Scheme 2011/2012) and Res No. 151693 Municipal Fund Budget 2011/12.

Shire Of Roebourne Non Statutory Donations Original Amended

For The Period Ending 29 November, 2011 Budget Budget Actual Description $ $ $

Contribution-Dampier Community Association 200,000 200,000

Contribution-Pt Samson Community Association 84,308 84,308

Contribution-Roebourne Advisory Committee 100,000 100,000 5,557.45

Contribution-Wickham Community Association 100,000 100,000 50,000.00

Contribution-Wickham Community Association-Upgrade Picture Garden - Birra Birra ex-gratia rates 195,000 195,000 195,000.00

Contribution-Karratha Community Association Annual Karratha Community Fun Walk 18,875 18,875

Karratha Community House (09/10) 12,000 12,000 11,980.22

Roebourne District SES Unit 5,000 5,000 Karratha BMX Club 10,000 10,000 Karratha Dampier Lions Club ($18,000 cash plus in- kind

contribution) 45,887 45,887 16,363.64

Karratha Districts Chamber of Commerce & Industry 2,500 2,500 Karratha & Districts Blue Light 5,000 5,000 Children’s Services Support Unit WA

– Dampier Early Learning Centre 2,750 2,750 – Wickham Early Learning Centre 17,774 17,774 16,155.45

Link Inc 5,300 5,300 Pilbara Community Legal Services (Cfwd from 2010/11) 4,000 4,000 Pilbara Community Legal Services 4,000 4,000 St John Ambulance Sub-Centre Roebourne 9,000 9,000 5,695.82

Swan Districts Football Club 30,000 30,000 30,000.00

Wickham Community Association 7,000 7,000 Wickham Youth Group 19,700 19,700 Yaandina Family Centre (Cfwd from 2010/11) 2,000 2,000 Yaandina Family Centre – Youth Services 11,000 11,000 Nor West Jockey Club Annual Community Sponsorship

2010/2011 Cfwd Included in Budget Review 11/12 0 0 8,000.00

891,094 891,094 338,752.58


Page 221


Page 222

13.8 MONTHLY BUILDING STATISTICS - NOVEMBER 2011

File No: GR.27

Responsible Executive Officer: Director Development Regulatory And Infrastructure Services

Reporting Author: Manager Building Services

Date Of Report: 5 December 2011

Applicant/Proponent: Manager Building Services

Disclosure Of Interest: Nil

Attachment(S) Nil


Page 223


Page 224


Page 225


Page 226


Page 227


Page 228

13.9 PLANNING DECISIONS ISSUED - 9 NOVEMBER - 5 DECEMBER 2011

File No: TA/1/1

Responsible Officer: Director Development And Regulatory Services

Author Name: Directorate Admin Officer


REPORT PURPOSE To advise Council of the following planning and WAPC subdivision decisions issued for the above period.

APPL. #

DECISION OWNER APPLICANT ADDRESS APPLICATION TYPE

DEVELOPMENT

2024D APPROVED DELEGATE

ERIC JAMES TAYLOR

DAVID CUNNINGTON KDM CONSTRUCTIONS

LOT 200 (21) CRANE CIRCLE PEGS CREEK

DEVELOPMENT SECOND STOREY ADDITIONS TO EXISTING OFFICE AND ANCILLARY WORKS ASSOCIATED WITH A MOTOR VEHICLE REPAIR PREMISES [SMASH REPAIRS]

P2410

REFUSED

JOHN NORMAN MACGOWAN

EATON BUILDING LOT 169(169) WITHNELL WAY BULGARRA

DEVELOPMENT THREE × TWO BEDROOM GROUPED DWELLING UNITS AND ANCILLARY WORKS

P2449

APPROVED DELEGATE

IVAN LLOYD TRAEGER

SHORELINE DESIGNER HOMES

LOT 209 (L209) WOODBROOK ROAD KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT PROPOSED DEVELOPMENT OF WORKSHOP

P2515 APPROVED DELEGATE

NORTHWEST PROPERTY PROJECTS PTY LTD

STUART WING LOT 176 (39) ROE STREET ROEBOURNE

DEVELOPMENT PROPOSED TWENTY THREE [23] ROOM MOTEL AND ANCILLARY WORKS


JULIE ANNE ROBINSON

DENNEY BUILDING DESIGN PTY LTD

LOT 2586 (L2586) AUGUSTUS DRIVE KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT PROPOSED DEVELOPMENT INDUSTRIAL BUILDING, LEAN-TO, OFFICES, LUNCHROOM, ABLUTIONS & ANCILLARY WORKS


ROBE RIVER MINING CO PTY LTD

TAYLOR BURRELL BARNETT

LOT 369 (85) WICKHAM DRIVE WICKHAM

DEVELOPMENT PROPOSED DEVELOPMENT RECREATION – UPGRADE OF STOVE PARK

P2602

APPROVED DELEGATE

FRANK HAVINH SMC BUILDING PTY LTD

LOT 149 (149) WITHNELL WAY BULGARRA

DEVELOPMENT EIGHT [8] UNIT MULTIPLE DWELLINGS AND ANCILLARY WORKS

P2635

APPROVED DELEGATE

KARRATHA STATION MONADELPHOUS ENGINEERING ASSOC.PTY LTD

LOT 264 (L264) NORTH WEST COASTAL HIGHWAY MAITLAND

DEVELOPMENT TWO SEA CONTAINERS ASSOCIATED WITH A POWER STATION


Page 229


PILBARA IRON CO. SERVICES

RIO TINTO IRON ORE

LOT 405 (L405) CHURCH ROAD DAMPIER

DEVELOPMENT PROPOSED SHED, STORE ROOM AND CHINESE RESTAURANT AT DAMPIER BOWLING CLUB


LEX GRANTLY BUICK

LEX GRANTLY BUICK

LOT 544 (21) MUJIRA RAMBLE BAYNTON

R-CODE VARIATION

OUTBUILDING WITH WALL HEIGHT OF 3.6M, FLOOR AREA WHICH EXCEEDS 10 PERCENT OF THE SITE AREA [96 MTR SQU] AND REDUCED SIDE BOUNDARY SETBACK [1000M]

P2650

WITHDRAWN REBECCA LOUISE ADAMINI

TIMIK DEVELOPMENTS PTY LTD

LOT 689 (15) GANBARR STREET BAYNTON

R-CODE VARIATION

OUTBUILDING WITH 4M WALL HEIGHT

P2658

APPROVED DELEGATE

DALVEN MICHAEL GRANTLEY & JILLIAN MAREE BOARD

LE ROBERTS DRAFTING & DESIGN

LOT 2541 (L2541) COOLAWANYAH ROAD KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT STORAGE SHED ASSOCIATED WITH MARINE REPAIR AND ANCILLARY WORKS


TIMOTHY SHANE BRODIE

TIMOTHY SHANE BRODIE

LOT 651 (651) KESTRAL WAY BULGARRA

R-CODE VARIATION

OUTBUILDING WITH WALL HEIGHT OF 3.5M AND SECONDARY STREET SETBACK OF 1.4M

P2660

APPROVED DELEGATE

PILBARA IRON CO SERVICES (KARRATHA)

RALPH ACKER LOT 438 (438) HALL STREET BULGARRA

DEVELOPMENT SEA CONTAINER

P2662

APPROVED DELEGATE

MICHELLE LEE-ANN & ROSS WILLIAM CHRISTENSEN

SP CREATIONS LOT 1817 (23) DEMETRE CRESCENT PEGS CREEK

DEVELOPMENT ANCILLARY ACCOMMODATION


ASHLEY KEITH JONES

ASHLEY KEITH JONES

LOT 2230 (1) KWONG CLOSE MILLARS WELL

R-CODE VARIATION

OUTBUILDING (35M2) –

REDUCED SIDE & REAR BOUNDARY SETBACKS


DOUGLAS ARTHUR CLEMENTS

DOUGLAS ARTHUR CLEMENTS

LOT 852 ELLIOTT WAY BULGARRA

R-CODE VARIATION

OUTBUILDING – REDUCED SIDE AND REAR SETBACK AND WALL HEIGHT OF 3.6M


GREGORY RAYMOND KING

JEFF MOIR BUILDING

LOT 233 (27) WALKINGTON CIRCLE MILLARS WELL

R-CODE VARIATION

OUTBUILDING – 2.7M PARAPET WALL ON BOUNDARY

P2673 WITHDRAWN DAMPIER PORT AUTHORITY

DAMPIER PORT AUTHORITY

LOT 472 MOF ROAD BURRUP

R-CODE VARIATION

PROPOSED NEW OFFICES & TOILET

P2678

APPROVED DELEGATE

WOODSIDE ENERGY LTD (GRV PROPERTIES)

MARGARET BERTLING

LOT 2186 (12) BADOCK PLACE MILLARS WELL

DEVELOPMENT SEA CONTAINER


SHIRE OF ROEBOURNE

SIPA EXPLORATIONS

LOT 543 (L543) RESERVE 33775 CLEAVERVILLE ROAD CLEAVERVILLE

DEVELOPMENT PROPOSED GEOSCIENTIFIC DRILLING AT CLEAVERVILLE


SHADA PTY LTD CREATIVE NAILS BY CHELS

LOT 482(482) MCKENZIE WAY BULGARRA

DEVELOPMENT HOME OCCUPATION – CREATIVE NAILS BY CHELS

P2683

APPROVED DELEGATE

BRETT JAMIE CRUDELI & SAMANTHA JADE YOUNG

BEAUTY BY SAM LOT 599 (87) MUJIRA RAMBLE BAYNTON

DEVELOPMENT HOME OCCUPATION



DANIEL JAMES CRABBE

LOT 2310 (6) FARWIG COURT MILLARS WELL

R-CODE VARIATION

OUTBUILDING WITH REDUCED SIDE BOUNDARY SETBACK OF 1M, WALL HEIGHT OF 3.6M AND RIDGE HEIGHT OF 4.54M AND DRIVEWAYS IN AGGREGATE 11.5M


Page 230



AARON JAMES BRUCE

LOT 2930 (21) CRIDDLE WAY NICKOL

R-CODE VARIATION

TOW [2] SHADE SAILS WITH REDUCED SIDE BOUNDARY SETBACK OF LESS THAN 1000MM

Note – Determinations of Subdivision/Amalgamation applications made by the Western Australian Planning Commission


Page 231


Page 232

13.10 PLANNING COMPLIANCE OFFICER PROCEDURES-INFORMATION ONLY

File No: LS. 18

Responsible Officer: Director Development Regulatory and Infrastructure Services

Author Name: Planning Compliance Officer


REPORT PURPOSE To provide a brief background to the Planning Compliance Officer role. To provide an update regarding the steps being taken to address unauthorised and prohibited land uses in the Shire. BACKGROUND The Planning Compliance Officer position was created to address a proliferation of uncontrolled land uses falling outside of the provisions of the Planning and Development Act 2005, with a particular focus in the short term on the Karratha Industrial Estate and illegal accommodation and occupation therein. Similarly the town of Dampier is plagued by illegal land uses mainly within drainage reserves, that must be either regularised of abated within the context of a wider strategic planning framework for Dampier. These matters have been addressed to the Council in a report of 20 December 2010 Resolution No 13.2. Due to the continued growth of Karratha and surrounds, compliance issues on all types of planning matters are growing commensurately. The position therefore, holds a responsibility to ensure the amenity and wellbeing of the community is maintained. ISSUES The position requires a strong understanding of the Planning and Development Act 2005, (in conjunction with the Shire of Roebourne Town Planning Scheme No 8), as this is the main enforcement tool to achieve compliance. The Shire’s Planning Compliance officer will undertake training in January 2012 to ensure a good understanding of Western Australian legislation and best practice in the field of compliance. The training will be provided by the Shire of Cockburn. The position will also be responsible for the review of compliance processes and procedures for the purpose of documenting the same in a usable procedures manual. A compliance register will also be maintained identifying high, medium and low risk compliance categories for the purpose of prioritising compliance actions. Since October 2011 when the position was filled, a total of thirty general planning compliance matters have been brought to the attention of the compliance officer for consideration and action. These matters are now being dealt with on a timely and consistent basis.


Page 233

CONCLUSION Compliance issues are dynamic in nature and will continue to increase with the growth of Karratha and surrounds. Planning procedures and processes must be established and bedded down to ensure that matters are addressed in a consistent and timely manner so that the Shire may fulfil its obligations to the community to maintain the amenity of the area and achieving legal compliance with legislation and policy documents.


Page 234

14 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN

GIVEN

Nil

15 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE

HAS BEEN GIVEN

Nil

16 URGENT BUSINESS APPROVED BY THE PERSON

PRESIDING OR BY DECISION

Nil


Page 235


Page 236

17 MATTERS BEHIND CLOSED DOORS

17.1 ACCOUNTS RECEIVABLE SEPTEMBER AGED DEBTORS


Page 237


Page 238

17.2 DELIVERY OF LOCAL GOVERNMENT SERVICES TO INDIGENOUS COMMUNITIES

File No: GR.2


Reporting Author: Advisor to the Chief Executive Officer




Attachment(s) Communiqué to be distributed at Council Brief


Page 239


Page 240

17.3 NOMINATIONS TO THE YABURARA HERITAGE TRAIL

File No: LP.32


Reporting Author: LOCAL HISTORY OFFICER




Attachment(s) Community Nomination Forms Terms of Reference

PURPOSE For Council to: a) Consider the public nominations for the Yaburara Heritage Trail Steering Committee

and advise on the most suitable five candidates.

b) Accept the Yaburara Heritage Trail Steering Committee Terms of Reference.

BACKGROUND The Yaburara Heritage Trail was established in 1989 as a 3.5km linear walking trail through the Karratha Hills. The Shire of Roebourne took over the management of the trail in 1999. In 2010, following an internal review of the trail signage by the Local History Office, The National Trust of Australia (WA) was engaged by the Shire of Roebourne to develop a Management & Interpretation Plan (the Plan) for the Yaburara Heritage Trail to provide a comprehensive and holistic approach to the trail redevelopment. The Plan was delivered in June 2011 with 17 key recommendations. At the November 2011 Council meeting the Plan was formally received and the CEO directed to form a Steering Committee. The purpose of the Steering Committee is to make recommendations to Council on the staged implementation of the Plan. Public notices have been placed calling for nominations with a closing date of Wednesday 7th December 2011. To facilitate interest, information was distributed directly to community organisations, was supported via making information readily available on the Shires website, at the Shire Administration Office and the Roebourne Post Office. To date three written and one verbal applications have been received, those being from;

1. Stuart OTTO 2. Kenneth Mulvaney 3.Vicki Long 4.Anna Vitenberg (verbal)

According to the Term of Reference it is recommended that membership representation be made up of two (2) x Shire Councillors as elected and six (6) x community members, one of whom will be a representative of Ngarluma Aboriginal Corporation. At the conclusion of the advertising period a total of four applications were received. Given the total nomination are less than the community membership allocation and previous difficulties experience with generating a quorum in other Council community committees, officer recommend that the Terms of Reference be modified so that the community membership is reduced from 6 to 5and reads – “membership representation be made up of two (2) x Shire Councillors as


Page 241

elected and five (5) x community members, one of whom will be a representative of Ngarluma Aboriginal Corporation. As part of the nomination process interested persons were requested to provide a brief response and provide any supporting information to outline their skills, experience and ability to best contribute to the Yaburara Heritage Trail Steering Committee. In November 2011 LotteryWest advised that the Shire has been allocated a $50,000 grant towards this project. LEVEL OF SIGNIFICANCE The level of significance for this matter is high as implementation of the recommendations will involve substantial endeavour by Council Officers, including the development of an agreement/partnership with the Traditional Owners, undergoing a public consultation process, applying for additional funding and potential ongoing cost implications to the Shire. COUNCILLOR/OFFICER CONSULTATION Nominations for the Steering Committee have not been discussed with Councillors. COMMUNITY CONSULTATION Public Notices were placed in local papers during November, calling for nominations for the Steering Committee. Emails with nomination forms were sent out to Community Development and Local History networks as well as to each of the organisations who supported our LotteryWest funding application, these being the Karratha Community Association, Water Corporation, the Rotary Club of Karratha and the Karratha Visitor Centre. Nomination forms and information are available on the Shire website, at the Administration Offices Reception and from the Roebourne Post Office. STATUTORY IMPLICATIONS Section 5.8 of the Local Government Act 1995 states: A Local Government may establish * Committees of 3 or more persons to assist the Council and to exercise the powers and discharge the duties of the Local Government that can be delegated to Committees. * By Absolute Majority. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Stage One project cost Community consultation on the National Trust Management & Interpretation Plan $20,000 Detailed redevelopment plan incl. route design, layout and materials $50,000 Project Management $30,000 Total $100,000 Summary Lotterywest $50,000 Shire contribution (includes $20,000 in-kind and $20,000 budget allocation) $40,000 National Trust of Australia contribution $10,000 Further financial implications, dependant on what recommendations of the Yaburara Heritage Trail Management & Interpretation Plan are recommended for adoption by the


Page 242

Steering Committee. These recommendations will be subject to the budget allocations as determined by Council via the annual budget process. STRATEGIC IMPLICATIONS

Key Goal One – Communities






Complete the management plan for the Yaburara Heritage Trail.

RISK MANAGEMENT CONSIDERATIONS The trail is currently in urgent need of upgrading, with the main route presenting risks and dangers to trail users. We require the best possible outcomes from the Steering Committee and it is important to engage the candidates most likely to progress the project in a positive manner and within an expedient timeframe in order to avoid public dissatisfaction with the process as well as further deterioration of the heritage and cultural values of the Trail. ISSUES Economic Issues The Plan has identified many business opportunities associated with the trail that should be developed in association with Traditional Owners. The improvement of the trail could potentially lead to greater tourism of the area. Social Issues Improved interpretation of the trail will provide a way to engage the community with the history and heritage of their environment and provide a better understanding of the Traditional Owners. It can inspire and foster informal and formal learning opportunities related to the area’s flora, fauna, geology and indigenous art. Petroglyphs are accessible on the trail, offering an opportunity to view these at a close proximity to Karratha. The new routes will allow some access to people of limited mobility who may not have been able to access the trail in the past. It will also expand recreational opportunities for walkers, bike riders and families with strollers. The inclusion of a bike trail and expanded trail routes will provide greater opportunities for physical activity and sporting pursuits. Environmental Issues Vehicle access is causing damage to the ecology and archaeology of the trail and therefore presents an immediate risk to the heritage values of the trail. Parts of the trail show evidence of erosion and stressed microhabitats and there is an urgent need to remove buffel grass creeping through the hills. The use of walkways and viewing decks set above the ground will greatly assist the preservation of the environment of the trail. Cultural & Heritage Issues Dual language signage will give Ngarluma people opportunities as guides and rangers and provide a platform for sharing stories, culture and language. It is recommended that NAC be closely involved in the trail interpretation, redevelopments, decisions about trail routes and ongoing trail management. There is an opportunity to highlight positive messages


Page 243

about the dynamic community of the West Pilbara region and foster reconciliation within the community. In November 2011 Stephen Dhu from Ngarluma Aboriginal Corporation (NAC) advised the Local History Officer of his interest and support for the project and undertook to put forward a representative of NAC to sit on the Steering Committee. Stephen will be unable to advise who this individual will be until early in the new year, following internal meetings. The Terms of Reference have been amended to specify that one member of the Steering Committee will be a representative of the Ngarluma Aboriginal Corporation, as their input is crucial to the development the project.

IMPACT ON CAPACITY This project would involve significant input by the local history office in organising Steering Committee meetings and progressing the recommendations of the report. An additional resource may need to be engaged dependent upon the extent of the recommendations to be implemented.


OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to:

1. ACCEPT the nominations for the Yaburara Heritage Trail Steering Committee and make recommendations as to the five public member positions.

2. NOT ADOPT the Terms of Reference for the Yaburara Heritage Trail Steering Committee as per Attachment 1. And make membership changes as follows: 2 x Shire of Roebourne Councillors as elected, 5 Community Members, of which, 1 must be Ngarluma Aboriginal Corporation.

Option 3 That Council by Simple Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to:

1. NOT ACCEPT the nominations for the Yaburara Heritage Trail Steering Committee and make recommendations as to the five public member positions.

2. NOT ADOPT the Terms of Reference for the Yaburara Heritage Trail Steering Committee as per Attachment 1.


Page 244

CONCLUSION The National Trust of Australia (WA) has produced a Management & Interpretation Plan for the Yaburara Heritage Trail which provides a comprehensive and holistic approach to the trail redevelopment, including 17 key recommendations. Following November Council meeting Resolution, the CEO directed the setting up of a Steering Committee for this project in order to advise Council regarding the staged implementation of the Plan. 4 nominations have been received and Council is requested to assess these and make recommendations as to the five most suitable candidates for the Steering Committee. Council is also requested to accept the Terms of Reference for the Steering Committee, which specifies that one place on the Steering Committee, will be filled by an individual, representative of, and nominated by, Ngarluma Aboriginal Corporation.


1. That Council by Absolute Majority pursuant to Section 5.8 of the Local

Government Act, 1995 RESOLVES to:

a. AMEND the Terms of Reference for the Yaburara Heritage Trail Steering Committee to reflect the committee membership as, Roebourne Ward Councillor, 2 x Shire Councillors as elected and five (5) Community members. one of whom will be a representative of Ngarluma Aboriginal Corporation, and the quorum number adjusted accordingly.

b. APPOINT the following community members to the Yaburara Heritage Trail Steering Committee for a term coinciding with the next Local Governemnt Elections to be held in 2013

i. _________________________

ii. ________________________

iii. ________________________

iv. ________________________

2. That Council by Simple Majority RESOLVES to DIRECT the Yaburara

Heritage Trail Steering Committee to convene for the first meeting in early

February 2012.


Page 245

Yaburara Heritage Trail Steering Committee Terms of Reference

1. Establishment The Yaburara Heritage Trail Steering Committee was established by the Shire of Roebourne on 24th October 2011.

2. Scope The overall aim of the Yaburara Heritage Trail Steering Committee is to enable

community members and Councillors to work collaboratively to advise and provide

recommendations to Council on the implementation of the Yaburara Heritage Trail

Management and Interpretation Plan.

Committee representation will be endorsed by the Shire of Roebourne. Members will be selected on skills, knowledge and passion for the Yaburara Heritage Trail. Members will need to demonstrate the ability to work collaboratively, be active participants and make recommendations that influence the Council’s direction in setting and delivering on a vision for the Yaburara Heritage Trail.

3. Objectives The aim of the Yaburara Heritage Trail Steering Committee is to advise and provide

recommendations to Council on the implementation of the Yaburara Heritage Trail

Management and Interpretation Plan.

4. Powers of the Yaburara Heritage Trail Steering Committee The Yaburara Heritage Trail Steering Committee does not have any powers other than

the ability to make recommendations to Council on the implementation of the Yaburara

Heritage Trail Management and Interpretation Plan. Resolutions of the Committee will

not be binding to Council, unless specific delegation has been extended.

5. Term of Committee The function and form of the Yaburara Heritage Trail Steering Committee will be reviewed every 2 years at the time of Local Government Elections or earlier as determined by Council.

6. Membership Representation to consist of:

2 x Shire Councillors as elected

56 x Community Members, one of whom will be a representative of Ngarluma Aboriginal Corporation.


Page 246

7. Meetings Meetings of the Committee will be held in Karratha once every month or as otherwise agreed and convened by the Chair. Resolutions of the Committee will not be binding to Council, unless specific delegation has been extended. Committee members shall not be entitled to any sitting fees or costs associated with being a representative on the Yaburara Heritage Trail Steering Committee.

8. Quorum A quorum represents 45 members attending the meeting.

9. Place and Duration of Meeting

The meetings will take place at a suitable venue in Karratha.

10. Reporting Minutes shall be reported to the Shire of Roebourne at the next Ordinary Council meeting as an Information Item. Formal recommendations of the Committee requiring Council decision shall be presented as a Council report for consideration.

11. Delegated Authority

There are no delegations provided to this Committee.

12. Ethical Behaviour Members of the Committee will at all times in the discharge of their duties and responsibilities exercise honesty, objectivity and probity. Members will refrain from entering into any activity that may prejudice their ability to do so. At all times members must act in a proper and prudent manner in the use of information acquired in the course of their work. Further, members will not publicly discuss or comment on matters relative to the activities of the Committee, other than as authorised by the Board of Directors.

13. Liabilities of Members No civil liability attaches to a member of a committee for an honest act or omission in the exercise, performance or discharge, or purported exercise, performance or discharge, of the members' or committee's powers, functions or duties. Such a liability attaches instead to the Council.

14. Amendments to Terms of Reference These Terms of Reference can only be amended by resolution of Council on the basis of a report directly to Council.

Original Date of Establishment: October 24th, 2011 Review or Amendment #1 Review or Amendment #2 Review or Amendment #3 Review or Amendment #4


Page 247


Page 248

17.4 YAANDINA YOUTH CENTRE POWER UPGRADE MATTERS

File No: L.E.231

Responsible Executive Officer: Director Community and Corporate Services

Reporting Author: Director Community and Corporate Services



Attachment(s) Council report tabled at the Ordinary Council meeting 20 December 2010

Correspondence between Yaandina and the Shire of Roebourne


Page 249


Page 250

17.5 WALKINGTON THEATRE AND KARRATHA COMMUNITY LIBRARY

File No: CP.166, CS.28

Responsible Executive Officer: Director, Corporate and Community Services

Reporting Author: Advisor to the Chief Executive Officer

Date of Report: 19 December, 2011



Attachment(s) 1. Table of negotiations and legal advice

2. Letter from CEO to Yaandina, 25 November 2011

3. Letter from Yaandina to CEO Shire, 15 December 2011


Page 251


Page 252

17.6 TENDER 10 – 11/12 PERMANENT SHADE STRUCTURES

File No: CM.67


Reporting Author: SENIOR RECREATION DEVELOPMENT OFFICER




Attachment(s) Evaluation and Recommendation Report to be distributed at Council Brief

PURPOSE To seek Council’s endorsement of a successful Tenderer for tender 10 – 11/12 Permanent Shade Structures. BACKGROUND At the Ordinary Council meeting on the 19th September council resolved to:

1. AGREE that the locations to receive permanent shade structures are as follows

a. Tambrey Park, Nickol

b. Nickol West Park, Nickol West

c. Brolga Meander Park, Nickol West

d. Goshawk Circle Park, Nickol West

e. Hampton Beach, Dampier

f. Kevin Richards Memorial Oval, Millars Well

2. AUTHORISE the Chief Executive Officer to call tenders for the construction and installation of permanent shade structures at the approved locations with the assessment of tenders to be tabled at the November or December Ordinary Council Meeting for consideration.

Tenders were advertised in the West Australian on 2 consecutive Saturdays being the 29 October and 5 November. The Tender was also advertised locally in the Pilbara News on the 2 and 9 of November. At the time of writing this report, the evaluation of all tenders is in progress and the Evaluation and Recommendation will be provided at the briefing session. LEVEL OF SIGNIFICANCE The level of significance in relation to this matter is very high given the amount of external funding secured to complete the shade project. For these reasons under Council Policy CE8 Significant Decision Making Policy, this issue is defined as “High” significance and has implications on council assets. The installation of permanent shade structures has made a significant positive impact on the community.


Page 253

As the Shire experinces high tempertures for a majority of the year, uncovered playgrounds lay dormant during the day and those playgrounds with shade sails present are affected by vandalism and cyclone implications. Providing permanent shade will not only minimise maintenance but will also provide the community with a facility they can access and use safely during the day. COUNCILLOR/OFFICER CONSULTATION Prior to the first phase of the permanent shade structure program, councillors were provided a matrix table identifying all playgrounds situated in the Shire of Roebourne ranked in priority order of high, medium and low to receive permanent shade structures. 10 playgrounds were identified as a high priority and were subsequently part of the 2010/11 shade program. Within this matrix table the playgrounds identified as medium priority were to receive permanent shade structures during the second phase of the program. These locations are listed in this report. COMMUNITY CONSULTATION The community will be continually updated on the progress of the project and any temporary closures of playgrounds will be advertised through promotional and awareness campaigns coordinated through the Public Relations Department. STATUTORY IMPLICATIONS Section 3.57 of the Local Government Act 1995 States: Tenders for providing goods and services: (1) A local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services (2) Regulations may make provision about tenders POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The Shire of Roebourne has secured funding from the following entities to permanently shade six (6) play structures.

Entity Amount

Landcorp (Regional Development Assistance Program)

$500,00

Shire of Roebourne $301,000

Rio Tinto $175,000

Project Budget $976,000

Landcorp Funding, under the Regional Development Assistance Program, has been secured under the provision that the Landcorp developed parks in the Tambrey and Nickol West Estates are included in the identified playground locations to receive permanent shade structures. Rio Tinto has also requested that the Hampton Beach Playground is included within the scope of works. Officers have not requested these funds to date and will request on receipt of tender prices.


Page 254

Through the budget process, Council has also allocated funds to the Permanent shade Structure Project. The Project Budget is inclusive of Project Management fees, surveying all sites, fabrication, installation and contingencies. STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009 – 2013 provides: Key Goal One – Communities Objective – Provide a range of appropriate facilities that reflect the demography of the communities. Initiatives – Develop youth programs and a plan to improve youth program and service delivery. Priority 2009/10 – Review the Shires built inventory to ensure facilities are modern, functional and meet the

community expectations.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The first phase of the permanent shade structures, constructed in 2011 have been widely praised by the community as well as receiving letters of commendation from the Cancer Council of Australia. There are no social issues related to this matter. The structures have enhanced the each of the parks usability and contributed to the increased use by the community. Due to the large scale nature of the project and the large number of structures to be completed, it is anticipated that the rollout of the project will take place in multiple mobilisations. This is to ensure that fabrication, transportation and installation occurs in a streamlined manner and the community is not greatly inconvenienced by the closure of some local parks. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY All works associated with carrying out this project have been accounted for in the annual Community Facilities work plan.

RELEVANT PRECEDENTS Council has identified that providing permanent shade structures over playgrounds as a priority project and thus awarded a tender in October 2010 to construct and install a number of structures across 10 Shire of Roebourne Playground locations. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


Page 255

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to:

3. NOT PROCEED with acceptance of Tenders for the Request for Tender 10-11/12 Permanent Shade Structures.

CONCLUSION Tenders have been invited for the fabrication and installation of Permanent Shade Structures in accordance with the Request for Tender approved by Council at its meeting held on the 19th September 2011. The submissions have been evaluated in accordance with legislative and policy requirements and a confidential assessment report is attached hereto.


That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act, 1995 RESOLVES to ENDORSE the recommendation of the Evaluation Panel as contained in the confidential evaluation report for Tender 10 – 11/12 Permanent Shade Structures.


Page 256

17.7 NOMINATIONS TO THE ROEBOURNE ADVISORY COMMITTEE

File No: CR.59

Responsible Executive Officer: DIRECTOR COMMUNITY & CORPORATE SERVICES

Reporting Author: SENIOR COMMUNITY DEVELOPMENT OFFICER




Attachment(s) 1. Original Terms of Reference 2. Amended Terms of Reference 3. Confidential Attachment

PURPOSE To consider nominations received from the Roebourne community members as members of the Roebourne Advisory Committee (RAC). BACKGROUND On 14 December 2009 Council resolved to establish a Roebourne Advisory Committee at the Ordinary Council Meeting. The aim of the Roebourne Advisory Committee is to advise and provide recommendations to Council on a strategic direction for the community of Roebourne including advice on strategic projects, events and services that the Shire of Roebourne should prioritise for Roebourne. Whilst the Committee has no formal powers as such it is intended to act as the primary committee for advice relating to Roebourne matters and will greatly assist in providing a local conduit and reference point for the Shire when planning for the delivery of facilities, services and programs for the Roebourne community. In accordance with the terms of reference it is intended that committee members serve a two (2) year term concurrent with the local government election cycle and thus memberships has now lapsed and new appointments are required. As per the application forms, applicants have to be permanent residents of the Town of Roebourne. Nominations were sought and closed on 25 November 2011. To facilitate interest, information was distributed directly to community organisations, was supported via several press releases and information was made available on the Shires website, at the Shire Administration Office and the Roebourne Post Office. As part of the nomination process interested persons were requested to provide a brief response and provide any supporting information to outline their skills, experience and ability to represent the views of the Roebourne community. Five nominations were received by the closing date, those being – 1.John Shaw 2. Paul Costanzo, 3. Ruth Ellis, 4.Steven Standish 5. Tootsie Daniels. According to the terms of reference representation is to consist of six community


Page 257

members. Nominations were assessed based on information received. A copy of all nominees is provided as a confidential attachment. Over the past 19 months there has been minimal community member participation resulting in the inability to reach quorum. For this reason officers recommend amending the Terms of Reference for membership to the following Roebourne Ward Councillor, 2 x Shire Councillors as elected and 4 x community members. LEVEL OF SIGNIFICANCE

The level of significance for this matter is high as the aim of the RAC is to advise and

provide recommendations to Council on a strategic direction for the community of Roebourne including advice on strategic projects, events and services that the Shire of Roebourne should prioritise for Roebourne. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION Public Notices were placed in local papers during November, calling for nominations for the RAC. Information was distributed directly to community organisations, was supported via several press releases and information was made available on the Shires website, at the Shire Administration Office and the Roebourne Post Office. STATUTORY IMPLICATIONS Section 5.8 of the Local Government Act 1995 states: A Local Government may establish * Committees of 3 or more persons to assist the Council and to exercise the powers and discharge the duties of the Local Government that can be delegated to Committees. * By Absolute Majority. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Current budget allocation for the Roebourne Advisory Council in 2011/2012 is as follows: Indigenous Affair - $4,000 Annual Community Association Development Scheme (ACADS) - $100,000 STRATEGIC IMPLICATIONS Key Goal One – Communities






Enhance the sense of community by coordinating a range of community events and activities.

Key Goal Three – Local Economy

Encouraging best practice community consultation for major projects.

Facilitating an increase in affordable housing in the Shire.

Growing tourism.

Creating opportunities for growth and diversification for local business.

Facilitating the release of land to cater for growing development opportunities.

Encouraging downstream processing (value adding).

Developing financially sustainable source of revenue.



Page 258

Progress the preparation of a Master Plan for the development and revitalisation of Roebourne based upon

evidential analyses and community consultation.

RISK MANAGEMENT CONSIDERATIONS The success of the Roebourne Advisory Council lies with the commitment of the nominated committee members. Failure to have quorum at the scheduled meetings will hamper the process of executing projects as identified in the ACADS applications and poses a high financial risk. ISSUES Economic Issues The aim of the RAC is to advise and provide recommendations to Council on a strategic direction for the community of Roebourne including advice on strategic projects, events and services that the Shire of Roebourne should prioritise for Roebourne. The establishment and the continuity of the RAC is an astute investment in the social well being and economic sustainability of the Roebourne community. The Shire acknowledges, respects values the Roebourne community and advocates support to assist them to become positive healthy and active citizens. Social Issues The RAC aspires to improve and advise Council on how to best make positive changes within the community. The focus is strongly on supporting the current leaders who can encourage the community to be more involved in make a positive difference to the greater Roebourne community. The changes made will impact on the community and will assist in keeping families from moving away from the region. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues It is imperative that the RAC members and Council acknowledge the importance of consulting the community elders as they play an important role in engaging the community. They would highlight positive messages to the community. IMPACT ON CAPACITY This RAC would involve significant input by the community development office to progress the recommendations made by the committee through preparation of monthly Council agenda reports, execution the ACADS funds and the necessary evaluations.

RELEVANT PRECEDENTS As per resolution 15027 with the acceptance of the six (6) community nominations, two (2) Councillors and the Chairperson being the Roebourne Ward Councillor being resolved on 15 March 2010, the precedent has been set that the Roebourne Advisory Council will be instrumental in providing guidance to the Shire on a strategic direction for the community of Roebourne including advice on strategic projects, events and services that the Shire of Roebourne should prioritise for Roebourne.


Page 259

DELEGATED AUTHORITY The Committee will act within its delegated authority in accordance with Section 5.17 (1) (c) (i) (ii) of the Local Government Act. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Absolute Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to:

1. APPOINT the five community representatives to the Roebourne Advisory Committee for a period of two years up to the Local Government elections in October 2013 ;

2. NOT AMEND the Terms of Reference for the Shire of Roebourne to reflect the members as, Roebourne Ward Councillor, 2 x Shire Councillors as elected and 4 Community members.

Option 3 That Council by Simple Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to:

1. NOT APPOINT and READVERTISE for the six community representatives on the Roebourne Advisory Council;

2. NOT AMEND the Terms of Reference for the Shire of Roebourne to reflect the members as, Roebourne Ward Councillor, 2 x Shire Councillors as elected and 4 Community members.

CONCLUSION The aim of the Roebourne Advisory Committee is to advise and provide recommendations to Council on a strategic direction for the community of Roebourne including advice on strategic projects, events and services that the Shire of Roebourne should prioritise for Roebourne. The Committee has no formal powers as such. It is intended to act as the primary committee for advice relating to Roebourne matters. They will greatly assist in providing a local conduit and reference point for the Shire when planning for the delivery of facilities, services and programs for the Roebourne community. Five nominations have been received by the closing date seeking representation on the Roebourne Advisory Committee. The nominations were assessed based on information received that outlines the skills, qualifications and experience of each nominee.


Page 260


That Council by Absolute Majority pursuant to Section 5.8 of the Local Government Act, 1995 RESOLVES to:

1. AMEND the Terms of Reference for the Roebourne Advisory Committee to

reflect the committee membership as, Roebourne Ward Councillor, 2 x Shire Councillors as elected and 4 Community members.

2. APPOINT the following community members to the Roebourne Advisory Committee for a term coinciding with the next Local Governemnt Elections to be held in 2013

a. _________________________

b. _________________________

c. _________________________

d. _________________________

3. That Council by Simple Majority RESOLVES to DIRECT the Roebourne Advisory Committee to convene for the first meeting in early February 2012.


Page 261


Page 262


Page 263


Page 264

Roebourne Advisory Committee Terms of Reference

15. Establishment The Roebourne Advisory Committee was established by the Shire of Roebourne on 24th March 2010.

16. Scope The overall aim of the Roebourne Committee is to enable community members and Councillors to work collaboratively to represent the views of the community in setting and implementing a shared vision for the town of Roebourne. Members will be selected on skills, knowledge and passion for the Roebourne community and their primary place of residence being Roebourne. Members will need to demonstrate the ability to work collaboratively, be active participants and make recommendations that influence the Council’s direction in setting and delivering on a vision for Roebourne. Committee representation will be endorsed by the Shire of Roebourne.

17. Objectives The aim of the Roebourne Advisory Committee is to advise and provide recommendations to Council on a strategic direction for the community of Roebourne including advice on strategic projects, events and services that the Shire of Roebourne should prioritise for Roebourne.

18. Powers of the Roebourne Advisory Committee The Roebourne Advisory Committee does not have any powers other than the ability to make recommendations to Council in the setting and delivering on a vision for Roebourne and on strategic projects, events and services that the Shire of Roebourne should prioritise for Roebourne. Resolutions of the Committee will not be binding to Council, unless specific delegation has been extended.

19. Term of Committee The function and form of the Roebourne Advisory Committee will be reviewed every 2 years at the time of Local Government Elections or earlier as determined by Council.

20. Membership Representation to consist of:

Roebourne Ward Councillor

2 x Shire Councillors as elected

4 x Community Members


Page 265

21. Meetings Meetings of the Committee will be held in Roebourne once every month or as otherwise agreed and convened by the Chair. Resolutions of the Committee will not be binding to Council, unless specific delegation has been extended. Committee members shall not be entitled to any sitting fees or costs associated with being a representative on the Roebourne Advisory Committee Ordinary Council Meeting

– Agenda

22. Quorum A quorum represents 4 members attending the meeting.

23. Place and Duration of Meeting The meetings will take place at a suitable venue in Roebourne. As at July 2011, the meetings are being held at the Roebourne Hospital Boardroom.

24. Reporting Minutes shall be reported to the Shire of Roebourne at the next Ordinary Council meeting as an Information Item. Formal recommendations of the Committee requiring Council decision shall be presented as a Council report for consideration.

25. Delegated Authority

There are no delegations provided to this Committee.

26. Ethical Behaviour Members of the Committee will at all times in the discharge of their duties and responsibilities exercise honesty, objectivity and probity. Members will refrain from entering into any activity that may prejudice their ability to do so. At all times members must act in a proper and prudent manner in the use of information acquired in the course of their work. Further, members will not publicly discuss or comment on matters relative to the activities of the Committee, other than as authorised by the Board of Directors.

27. Liabilities of Members No civil liability attaches to a member of a committee for an honest act or omission in the exercise, performance or discharge, or purported exercise, performance or discharge, of the members' or committee's powers, functions or duties. Such a liability attaches instead to the Council.

28. Amendments to Terms of Reference These Terms of Reference can only be amended by resolution of Council on the basis of a report directly to Council.

Original Date of Establishment: March 24th, 2010 Review or Amendment #1 Review or Amendment #2


Page 266

Review or Amendment #3 Review or Amendment #4


Page 267


Page 268

17.8 TENDER 02-11/12 SUPPLY AND LAYING OF ASPHALT WORKS

File No: CM.53




Applicant/Proponent: Internal


Attachment(s) Tender Evaluation Report

PURPOSE The purpose of the report is to obtain Council resolution to award Tender 02-11/12 for the Supply and Laying of Asphalt Works. BACKGROUND At the Special Council Meeting held the 3rd of October 2011 Council resolved; COUNCIL RESOLUTION Res No : 151827 That Council by SIMPLE Majority RESOLVES to CALL Tenders for the Supply and Laying of Asphalt for a 2 year period with a 1 year option in accordance with the Tender 02-11/12 and specification attached. This tender has now closed and only one tender was received. Councils officers have evaluated the offer for Councils consideration and endorsement. LEVEL OF SIGNIFICANCE It is not considered that this as a significant matter in accordance with Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION No councillor consultation required. COMMUNITY CONSULTATION The tenders were advertised to the community via the West Australian on the 8th of October 2011 and the Pilbara News on the 12th of October 2011. The closing date for tender submissions was on the 10th of November 2011. STATUTORY IMPLICATIONS Tenders were called in accordance with Part 4 of the Local Government (Functions and General) Regulations 1996 and section 3.57 of the Local Government Act 1995.

“3.57. Tenders for providing goods or services (1) A local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services.”


Page 269

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Expenditure for the supply and laying of asphalt is in accordance with the adopted 2011 – 2012 budget. STRATEGIC IMPLICATIONS The Shire of Roebourne‘s Strategic Plan 2009 – 2013 provides: Key Goal Two – Delivering Services Objective -Focusing on continuous improvement and best practices. Meeting the set service standards. Initiatives - Set service standards and regularly review to ensure they reflect the communities‘priorities. Continually review and streamline key work practices and work processes. Priority Optimise road maintenance program and practices.

RISK MANAGEMENT CONSIDERATIONS Failure to secure a contractor with the capability to supply and lay asphalt products will trigger urban street road resurfacing being undertaken using hot bitumen and aggregate seals (chip seals). Previous attempts to undertake chip seal procedures in urban street environments led to many community complaints ranging from aesthetical issues, noise issues, safety issues, discoloration of private property accesses, loose stone and even loss of property valuation. ISSUES As per the Evaluation Report attached. Economic Issues A quality asphalt contractor will assist Council in its delivery of a suitable sealed road infrastructure maintenance program and at a reasonable cost rate. Social Issues Asphalt road seals are not susceptible to poor ratepayer feed back and are an acceptable road surface in urban areas used by the public. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no cultural & heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the officer’s recommendation.



Page 270

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Absolute Majority RESOLVE to:

1. Not to endorse the awarding of Tender 02-11/12 for the Supply and Laying of Asphalt Works and retender for further expressions of interest.

CONCLUSION

It is essential that a contractor be found to supply and deliver asphalt products and services in the Shire and as such it is requested that Council endorse the recommendation as per the Evaluation Report.


That Council by Absolute majority pursuant to Part 4 of the Local Government (Functions and General) Regulations 1996 and Section 3.57 of the Local Government Act 1995 RESOLVES to AWARD TENDER 02-11/12 for the Supply and Laying of Asphalt Works for a 2 year period with a 1 year option commencing the 1st of February 2012, to Downer EDI Works Pty Ltd.


Page 271


Page 272

17.9 TENDER 03-11/12 SUPPLY AND LAYING OF CONCRETE.

File No: CM.54



Date of Report: 23/11/ 2011

Applicant/Proponent: Internal


Attachment(s) Tender Evaluation Report

PURPOSE The purpose of the report is to obtain Council resolution to award Tender 03-11/12 for the Supply and Laying of Concrete. BACKGROUND At the Special Council Meeting held the 3rd of October 2011 Council resolved; COUNCIL RESOLUTION Res No: 151828 That Council by SIMPLE Majority RESOLVES to CALL Tenders for the Supply and Laying of Concrete (Footpaths and Kerbs) for a 2 year period with a 1 year option in accordance with the Tender 03-11/12 and specification attached.

This tender has now closed and three tenders were received. Shire officers have evaluated the offers for Councils consideration and endorsement. LEVEL OF SIGNIFICANCE It is not considered that this as a significant matter in accordance with Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION No councillor consultation required. COMMUNITY CONSULTATION The tenders were advertised to the community via the West Australian on the 8th of October 2011 and the Pilbara News on the 12th of October 2011. The closing date for tender submissions was on the 10th of November 2011. STATUTORY IMPLICATIONS Tenders were called in accordance with Part 4 of the Local Government (Functions and General) Regulations 1996 and section 3.57 of the Local Government Act 1995.

“3.57. Tenders for providing goods or services (1) A local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services.”


Page 273

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Expenditure for the supply and laying of Concrete Works is in accordance with the adopted 2011 – 2012 budget. STRATEGIC IMPLICATIONS The Shire of Roebourne‘s Strategic Plan 2009 – 2013 provides: Key Goal Two – Delivering Services Objective -Focusing on continuous improvement and best practices. Meeting the set service standards. Initiatives - Set service standards and regularly review to ensure they reflect the communities‘priorities. Continually review and streamline key work practices and work processes. Priority for 2009/10 Optimise road maintenance program and practices.

RISK MANAGEMENT CONSIDERATIONS Failure to secure a contractor having the capability to supply and lay concrete works will result in deterioration of footpaths, kerbing and crossovers throughout the Shire of Roebourne and as a result there will be increased public liability claims. ISSUES As per the Evaluation Report attached. Economic Issues Failure to maintain our footpaths, kerbs, crossovers and insitu concrete works at the appropriate level will lead to future financial impost through increased major repairs, pedestrian liability issues and a reduction in quality public footpaths access. Social Issues It is imperative that the footpath infrastructure be maintained to a high degree as it provides public access to social and community areas. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no cultural & heritage issues related to this matter.




Page 274

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Absolute Majority RESOLVE to:

1. NOT to endorse the awarding of Tender 03-11/12 for the Supply and Laying Concrete and retender for further expressions of interest.

CONCLUSION

It is essential that a contractor be found to supply and deliver concrete products and services such as kerbing and footpath construction works for the future and as such it is requested that Council endorse the recommendation as per the Evaluation Report.


That Council by Absolute Majority pursuant to Part 4 of the Local Government (Functions and General) Regulations 1996 and Section 3.57 of the Local Government Act 1995 RESOLVES to AWARD TENDER 03-11/12 for the Supply and Laying of Concrete for a 2 year period with a 1 year option commencing the 1st of February 2012, to Downer EDI Works Pty Ltd.


Page 275


Page 276

17.10 VARIATION TO LOT 16 LEASE AREA – AIR BP – KARRATHA AIRPORT

File No: TT.66


Reporting Author: Manager Airport Commercial and Executive Manager Strategic Business




Attachment(s) 1. Correspondence from Air BP

2. Plan indicating leased area and variation area

3. Overhead image of airport lots


Page 277


Page 278

17.11 RENTAL CAR LEASES AND MEETING AND GREETING LICENCES – KARRATHA AIRPORT

File No: TT.84, TT.72, TT.52, TT.53, TT.54, TT.65

Responsible Executive Officer: Director Strategic Projects and Business

Reporting Author: Manager Airport Commercial




Attachment(s) CONFIDENTIAL Legal opinion on rental car leases


Page 279


Page 280

17.12 TENDER 4-11/12 HIGH AND LOW VOLTAGE POWER UPGRADE KARRATHA AIRPORT.

File No: TT.87, TT.109, TT.111


Reporting Author: Project Manager, Forte Airport Management



Disclosure of Interest: Jenny Kox is a Shire employee and the Project Manager for Forte Airport Management

Attachment(s) CONFIDENTIAL Tender Assessment Report CONFIDENTIAL Financial Report


Page 281

18 CLOSURE & DATE OF NEXT MEETING

20 Febuary 2011