AGENDA FNQROC BOARD MEETING NO. 119 · contact Travis Sydes if an individual briefing regarding the Wet Tropics Healthy Waterway Partnership proposal is required. Minute No. 2187,

FNQROC Board Agenda No. 119 #513858 Page 1 of 4

AGENDA FNQROC BOARD MEETING NO. 119

MONDAY 8 AUGUST 2016 AT 9AM

Events Centre - 3 May Street, Cooktown

1. Chair’s opening remarks

2. Welcome to Country

3. Apologies

4. Presentations

9.00 am Mr Ben Ryan, Senior Advisor, Disaster Risk Reduction, Northern Queensland Primary Health Network and Mr James Williams

9.15 am Mr Ryan Donnelly, Chair Wet Tropics Healthy Waterways Partnership

9.30 am Mr Trent Twomey (Chair) and Mr Kevin Byrne (CEO), Advance Cairns

9.45 am Dr Allan Dale – Chair, RDA FNQ&TS

Pages 1–8 Pages 9-11

5. Minutes

Minutes of Meeting held on 20 June 2016 Pages 12 - 18

6. Business arising out of Minutes

Minute No. 2185, 2160 & 2130 - Cr Brown to confirm with Cr Jayo whether further support from FNQROC is required with regard to DTMR reallocation of funding for Gairloch washaway and installation and maintenance of tourism directional signage

Minute No. 2186, 2162 & 2143 - Councils to contact Travis Sydes if an individual briefing regarding the Wet Tropics Healthy Waterway Partnership proposal is required.

Minute No. 2187, 2163 & 2147 - Cr Scott to discuss the issue of livestock straying onto roads at the next Board meeting.

Minute No. 2191 - Cr Brown to provide additional detailed information on the request for


FNQROC Advocacy support on Aviation and the impact to Local Governments and what and how FNQROC can best provide support at the next Board meeting.

Minute No. 2192 - Ms Irvine to send discussion paper from Coordinators and Technical Committees to help inform the Strategic Planning Workshop one month prior.

Minute No. 2193 - Ms Irvine to write to Advance Cairns to discuss the matters raised regarding the inclusion of the FNQROC logo on Advance Cairns project documentation

Minute No. 2196 - That FNQROC provide letters of support to keep Bertiehaugh Road open

Minute No. 2201 - Mr Hannan to follow up and advise if LGAQ will be seeking comments from councils on the recommendation from the Auditor-General that the Department mandates audit committees for all councils.

Page 19

7. Discussion Topics

Health Action Coordinators – Primary Health Network

To be provided separately

Advance Cairns membership

8. FNQROC Policy Review

B64 – Policy Review – Policy No. 1 (Use of FNQROC or other Vehicle) and No. 7 (Funding of Cross Region Events)

FNQROC Policy No. 1 – Use of FNQROC or other Vehicle

FNQROC Policy No. 7 – Funding of Cross Regional Events

Pages 20 – 25

9. FNQROC Reports and MOUs

10. Correspondence

Inward and Outward Correspondence from 1 June 2016 to 22 July 2016

Pages 26 - 32

Ref: 4716 - Cairns Chamber of Commerce- Partnership Opportunity - #5138404

Pages 33 - 35

Ref: 4766 - Letter of response from Minister for State Development and Minister for Natural Resources and Mines regarding Bertiehaugh Road -# 5167551

Pages 36-37

Ref: 4767 – Etheridge Shire Council request for FNQROC membership #5168344

Pages 38


11. Financial Statements

Profit and Loss Statement – current financial year to 22 July 2016

Page 39

Balance Sheet – current financial year to 22 July 2016

Page 40

Account Transactions – 1 June 2016 to 22 July 2016

Pages 41 - 44

12. Minutes of Meetings (1 June to 21 July 2016)

Meetings attended by Darlene Irvine

Page 45

FNQ RRTG TC - 3 June 2016

Annex. Pages 1 -24

FNQROC Planners Group – 20 June 2016

Annex. Pages 25 - 30

FNQROC LG Economic Development Group – 15 July 2016

Annex Pages 31 – 42

FNQROC Cross Region Events meeting – 15 July 2016

Annex Pages 43 – 45

FNQROC 2016/2017 Bitumen Resealing & Line Marking – Contract Meeting No. 1 (Prestart)

Conf. Annex Pages 1 – 19

FNQROC 2016/2017 Regional Asphalt Overlay Conf. Annex Pages

20 – 25

FNQROC Regional Removal & Beneficial Reuse of Biosolids – 19 July 2016

Conf. Annex Pages 26 – 32

FNQROC Regional Water Treatment Technical Committee – 19 July 2016

Conf. Annex Pages 33 - 38

13. Board’s Strategic Directions (standing item)

Discussion Paper from Cr Gilmore Pages 46 - 49

14. Councils’ Strategic Priorities (standing item)

Each Council is invited to discuss their Council’s regional strategic priorities if required.

15. LGAQ Policy Executive Update (standing item) To be tabled

16. Upcoming Training and Workshops

17. General Business

Consideration of candidates nominated for President of the Local Government Association of Queensland


18. Next Meeting Date The next meeting is to be held in Cairns on Monday 10 October 2016 at 10am with a Strategic Direction Workshop to be held on Tuesday 11 October 2016

Form: Concept Note Date: 21-07-2016 Author: Ben Ryan, James Williams Entity: Cairns local residents Recipient: Darlene Irvine, FNQ Regional Organisation of Councils

United Nations Office for Disaster Risk Reduction (UNISDR) - Cairns

i. Background The adoption of the Sendai Framework for Disaster Risk Reduction 2015-2030 in March 2015 at the Third UN World Conference on Disaster Risk Reduction (WCDRR) in Sendai, Japan and endorsement by the UN General Assembly in June 2015 resulted in a commitment to address four specific priorities for action and seven global targets to support assessment (See Appendix 1). The Framework aims to achieve the substantial reduction of disaster risk and losses in lives, livelihoods and health and in the economic, physical, social, cultural and environmental assets of persons, businesses, communities and countries over the next 15 years. Ben Ryan and James Williams are resident Cairns public health professionals with a keen interest in Disaster Risk Reduction (DRR). Both have international and domestic experience in disaster and humanitarian response. As part of Ben Ryan’s PhD research, it has been observed that there is a need for greater regional disaster preparedness, response training and business continuity planning. To facilitate this need, the United Nations Office For Disaster Risk Reduction (UNISDR) has prepared a training program to assist public and private organisations in the understanding of the Sendai framework risk reduction and continuity planning. Far Northern Australia regularly experiences natural disasters and their frequency and severity are increasing. Additionally, the region is facing climate change pressures on its natural and built environment. As we wish to collaborate with the UNISDR Global Education Training Institute (GETI), UNISDR requires a Statement of Cooperation with an organisation representative of the regional community in which we work and live. It is requested that FNQ ROC consider supporting the below initiative:

ii. Aim To develop Cairns as a satellite innovation and learning centre for the United Nations Office for Disaster Risk Reduction (UNISDR). The centre aims to promote the ability of regional partners to learn from one another through lessons learned to build a stronger disaster risk reduction and climate change adaptation community through shared learning and support the development of a cadre of professionals in South-East Asia and the Western Pacific. The centre will aim to become a focal point for Australian and regional DRR experts to assist in providing technical support, conducting capacity development and training initiatives, carrying out advocacy, enhancing knowledge management, the sharing of best practice; and promoting partnerships. The centre will collaborate with the South Korean based UNISDR Global Education Training Institute (GETI) on a series of programmes and initiatives, including Mainstreaming Adaptation and Disaster Reduction into Development (MADRiD); Collaborative Learning Initiative for Cities (CLIC); Sustainable Training Institutions for Resilience (STIR) and Disaster Risk Reduction in South East Asia/Pacific.

iii. Expected accomplishments

Improved regional collaboration and organisation of disaster preparedness and response professionals.

Better adoption of international risk reduction methods and best practice knowledge in relation to implementing the Sendai Framework 2015 in regional countries.

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In depth understanding of disaster risks through education will reduce the vulnerability of underlying disaster risks and the sharing of knowledge and technology will enable us to mitigate existing risks.

iv. Main activities UNISDR Cairns

Organising training workshops for professionals of regional, national and international stakeholders to improve the technical capabilities of countries to implement the Sendai Framework 2015;

Promoting exchanges of experts between regional organisations to encourage the implementation of common methodologies and facilitate exchanges of information on Sendai Framework 2015 implementation;

Establishing the connectivity of experts in disaster risk reduction, health, environment, engineering and associated fields to promote the sharing of information among experts in their respective fields, access to information on websites and exchange of best practice;

Convening a conference working group to bring regional and international disaster and related conferences to Cairns;

Organising intra-regional study tours to draw on the strengths and achievements of Far Northern Australia and countries in the region through study tours and to create opportunities for staff from less developed countries to learn best practices and to share experience with others in the region from their peers.

Develop more innovative techniques for disaster risk forecasts and analysis such as a big data strategy using science and technology.

v. Training packages: in-place

The following packages by the Global Education and Training Initiative, UNISDR, and are ready to be delivered:

Private sector – disaster risk reduction and climate change adaptation for business continuity (UNISDR)

Urban Risk Reduction and Resilience: Capacity Development for Making Cities Resilient to Disasters Training Workshop (UNISDR)

vi. Training packages: to be developed

Training in specialised fields such as Environment, Health, Infrastructure and Finance.

Study tours across the Cairns region to strengthen the capacity of the UNISDR member countries.

These include real-life examples of how to implement disaster risk reduction and climate change adaptation strategies (for example, resilience measures at Cairns Hospital and farmers relocating to Tablelands).

Local cadre of trainers and mentors who can travel across South-East Asia and the Pacific.

vii. Local skills in-place

Mr Benjamin Ryan (Cairns based) PhD candidate (JCU), MPH, BSc – Env. Health Public Health and Disaster Professional; Trainer, Global Education and Training Institute, UNISDR; Trainer for Environmental Health in Humanitarian and Disaster Management Settings

Mr James Williams (Cairns based) MPH candidate (UQ), BSc – Env. Health Sphere Project trainer for Environmental Health in Humanitarian and Disaster Management Settings and Senior Project Manager for a successful Australian medical logistics company.

viii. Proposed Partners and Proponents

Global Education and Training Initiative, UNISDR (headquarters is in Incheon, Korea)

Far North Queensland Regional Organisation of Councils

James Cook University

2

Office of Northern Australia

Emergency Management Queensland

Advance Cairns

ix. Next steps 1) Sign a Statement of Cooperation between UNISDR GETI and a representative FNQ regional

body. A draft agreement will be provided by the UNISR GETI. NB: No financial commitment

formally requested from FNQ ROC.

2) Host UNISDR GETI delegate and trainer, Sanjaya Bahati in FNQ region and deliver regional

training in Cairns, Mackay and Townsville – November 2016. This has been funded by FNQ

PHN. See Appendix 2 for example course outline.

3) Regional stakeholders sign a proponent’s statement supporting the establishment of a

UNISDR learning and collaboration centre in FNQ, Cairns. Draft statement may include the

following:

“We believe the FNQ region can play a significant role in DRR education in partnership with

various academic and training institutes including JCU. We believe an agreement of

cooperation between the FNQ regional stakeholders and the UN Global Education and

Training Institute (GETI), based in the Republic of Korea, is a great opportunity to

demonstrate our commitment to DRR and showcase our expertise domestically, to the Pacific

region and internationally”.

4) Establish the initiatives management team responsibilities and titles. Advocate the initiative

with stakeholders, representative politicians and donors. Apply for seed/grant funding.

5) Establish a physical centre for the region based in Cairns and implement a financial strategy.

x. Proposed Financial Strategy for UNISDR Collaboration and Training Centre The centre will run on a mix of commercial and non-commercial income. The centre will look to the following areas to attain a balanced level of sustainable funding over the next 5 yrs. Non-commercial - Grants – grant funding from either public sector funders, charitable trusts, or other funding

bodies - Service Level Agreements – fee for specified service - Donations – individuals or businesses (can be cash or ‘in-kind’) Commercial - Sales – selling training services and other goods - Contract - to supply training or other services and goods to organisation, businesses and public

agencies - Sponsorship - advertising or publicity The target for Year 1 is to bring in approx. 20% commercial revenue through training. This will increase over 5 years (See Figure 1).

3

Figure 1. Example UNISDR Cairns centre income balance over 5 years.

xi. Milestones and reporting After the end of the first three months, the centre will prepare an Inception Report to update stakeholders on plans and systems – including:

- Centre update; - Position Descriptions for core UNISDR Personnel; - Indicative Annual Work Plan; and - Indicative budget for Year 1.

xii. Appointment of Honorary Technical Adviser, Prof Frederick M. Burkle Jr.

We are honoured to have the advice and support of Prof Frederick M. Burkle, Jr., MD, MPH, DTM, FAAP, FACEP. Professor ‘Skip’ Burkle is a Senior Fellow & Scientist, the Harvard Humanitarian Initiative, Harvard University and Harvard Chan School of Public Health and College of Public Health, Medical and Veterinary Sciences, James Cook University, Australia. He has had a distinguished career and is a world eminent expert in disaster and emergency response. Skip was also the founding director of the US Pacific Command, Center for Excellence in Disaster Management and Humanitarian Assistance based in Hawaii, 1994 to 2000.

4

Appendix 1

Sendai Framework for Disaster Risk Reduction 2015-20301 Priority Actions

1. Understanding disaster risk; 2. Strengthening disaster risk governance to manage disaster risk; 3. Investing in disaster risk reduction for resilience; 4. Enhancing disaster preparedness for effective response and to "Build Back Better" in

recovery, rehabilitation and reconstruction. Targets

1. Substantially reduce global disaster mortality by 2030, aiming to lower average per 100,000 global mortality between 2020-2030 compared to 2005-2015;

2. Substantially reduce the number of affected people globally by 2030, aiming to lower the average global figure per 100,000 between 2020-2030 compared to 2005-2015;

3. Reduce direct disaster economic loss in relation to global gross domestic product by 2030; 4. Substantially reduce disaster damage to critical infrastructure and disruption of basic

services, among them health and educational facilities, including through developing their resilience by 2030;

5. Substantially increase the number of countries with national and local disaster risk reduction strategies by 2020;

6. Substantially enhance international cooperation to developing countries through adequate and sustainable support to complement their national actions for implementation of the framework by 2030;

7. Substantially increase the availability of and access to multi-hazard early warning systems and disaster risk information and assessments to the people by 2030.

1 Adapted from http://www.unisdr.org/we/coordinate/sendai-framework

5

http://www.unisdr.org/we/coordinate/sendai-framework

Appendix 2

With funding support from: TBA

Training for Private Sector The Business Case for Disaster Risk Reduction

Agenda

Mapping and assessing your business’ disaster and climate risk

8.00-8.30

Registration and morning coffee

8.30 – 9.00

Welcome and introductions – Sanjaya Bhatia, Head, Global Education and Training, UNISDR

9.00 – 10.00

Session 1: Understanding Disaster Risk and the Sendai Framework – Benjamin Ryan, UNISDR Advocate Session 2: Current and future risk for your business – Mr Bahatia Mapping threats and opportunities.

10.00 – 11.00

Session 3: Impact of Disasters and Climate risk in your businesses – Mr Bahatia Session 4: Business Continuity and Your enterprise – Mr Ryan What has your business been doing to reduce the impact of natural hazards; what has worked and what have you struggled with; a look at the ‘Disaster Risk Management Framework’ and other practical tools

11.00 – 12.30

Session 5: Resilient Business in Action –Benjamin Ryan, UNISDR Advocate A look at good advice and practice from around the world as well as a ‘walk through’ five case studies of how business has met the challenge of disaster and climate risk Session 6: Monitoring and Evaluation of your Business Resilience Action Plan – Mr Ryan A Risk Reduction and Climate Risk Strategy for your Business

12.30-13.00

Conclusion: The Business Case for Disaster Risk Reduction – Mr Bahatia

13.00 – 14.00

Close and Lunch

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Page 1

S T A T E M E N T O F C O O P E R A T I O N Between

the Far North Queensland Regional Organisation of Councils, Australia

and

the United Nations Office for Disaster Risk Reduction for Northeast Asia and Global Education and Training Institute for Disaster Risk Reduction (UNISDR ONEA-GETI)

The Far North Queensland Regional Organisation of Council (FNQROC), Australia (hereinafter referred to as “the Side”) and the UNITED NATIONS Office for Disaster Risk Reduction represented by the United Nations Office for Disaster Risk Reduction for Northeast Asia and Global Education and Training Institute for Disaster Risk Reduction (UNISDR ONEA-GETI) (hereinafter referred to as “the Side”) sign this Statement of Cooperation to work together to enhance efforts for reinforced capacities for resilience building and disaster risk reduction (DRR). In line with the objectives of supporting implementation of the Sendai Framework for Disaster Risk Reduction for 2015-2030, and in reflection of the needs of Cairns, Queensland, and more broadly Australia and the Asia-Pacific for resilient development in the region, the Parties anticipate that their collaboration will focus on number of specific substantive areas, consistent with their policies and procedures, which will include, but not be limited to:

1. Engage diverse stakeholders from national and local governments, academia, civil society, and private sector in effective implementation and contributions of the Sendai Framework for Disaster Risk Reduction for 2015-2030,

2. Advocate, promote and build DRR capacities through engagement and implementation of the Sendai Framework for DRR, both at national and local levels,

3. Develop capacities national and local governments to successfully develop and implement DRR plans and strategies, and

4. Engage development actors in consideration of next steps to further mainstream climate change adaptation and disaster reduction into development on the basis of national and local risk assessment.

In addition to the above, the Sides are committed to exploring additional areas for collaboration to enable and promote greater political will of national and local governments in the region through development of stronger policies and sustained resources to reduce risk from natural hazards, and promote resilience that will be pursued in the spirit of this Statement. Funding: Nothing in this “Statement of Cooperation” obligates either of the Sides to transfer or commit any funds. Any specific work on projects or activities that involve the transfer of funds, services or property between the Sides will require execution of a separate agreement or exchange of letters and be contingent upon availability of appropriate funds.

Office for Northeast Asia (ONEA) and Global Education and Training Institute (GETI)

7

Page 2

Intellectual Property: The parties recognize the importance of intellectual property rights protecting the materials, tools and training course modules produced by each parties as part of joint activities conducted under the framework of this Statement of Cooperation. The UNISDR ONEA-GETI will retain intellectual property rights in all documents developed and produced by UNISDR, its staff and consultants, and FNQROC will retain intellectual property rights in all documents developed and produced by its staff and consultants. Both parties are free to use materials produced as a part of joint activities but they have to acknowledge the materials and tools developing agency in putting and retaining its logo and name in all documents, modules and tools. Reporting: It is envisaged that FNQROC will by 15 December of each calendar year send a short progress report to UNISDR ONEA-GETI with short description and list of events conducted in the calendar year with number and list of participants trained, using UNISDR training modules and materials. Disputes: In case of dispute, controversy, or claim between the Parties arising out of or relating to this Statement of Cooperation the parties will attempt to reach an amicable resolution in good faith. Timeframe, Modification and Termination: This “Statement of Cooperation” will come into force and effect on the date of signature and will remain valid for the period of three (3) years, which may be extended depending on mutual written consent. Unless modified or terminated as provided below, the term of this Statement of Cooperation shell be automatically extended at the end of initial term for another term of three (3) years. The Statement of Cooperation may be modified or terminated at any time by mutual written agreement of the Parties. Further, the Statement of Cooperation may be terminated be either party at its sole discretion within sixty (60) days prior notice in writing to the other Party. In witness whereof, the Parties have caused this Statement of Cooperation to be executed as of the day and date written below.

For the Far North Queensland For the UNIDSR ONEA-GETI Regional Organisation of Councils In Incheon, Republic of Korea In Cairns, Australia Incheon, (DATE) Incheon, (DATE) Signed by Signed by ____________________________________________ ______________________________________________ Cr Tom Gilmore Board Chair Far North Queensland Regional Organisation of Councils

Sanjaya Bhatia Head UNISDR Office for Northeast Asia and Global Education and Training Institute (UNISDR ONEA-GETI)

8

Healthy Tropical Waterways – Resilient Reef – Vibrant Communities

Join the Partnership leading the way to enhance the health of the Great Barrier Reef.

9

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10

GET INVOLVED

[1] Take a leadership role on this important high profile issue

[2] Participate in the decisions impacting our region’s waterway and reef health

[3] Contribute to the story and positive promotion of actions being taken to enhance the reef

BENEFITS OF BEING INVOLVED

[1] Better value out of your data by pooling it with other partners

[2] Promote your intiatives to improve water quality

[3] Access to analysis and data that demonstrates your achievements

[4] Positive marketing and PR opportunities

[5] Build stronger links to the community

RYAN DONNELLY

Chair, Wet Tropics Healthy Waterways Partnership

Phone: 0400 700 784

Email: [email protected]

Why join the Wet Tropics Healthy Waterways Partnership?

Contact

11

1 FNQROC Board Meeting No. 118, Monday 20 June 2016

MINUTES of the 118th Board Meeting of the

FAR NORTH QUEENSLAND REGIONAL ORGANISATION OF COUNCILS

MONDAY 20 JUNE 2016 Cairns Regional Council, Civic Reception Room, 119-145 Spence Street, Cairns

PRESENT: Cr Bob Manning, Mayor Cairns Regional Council Mr Peter Tabulo, CEO Cairns Regional Council Cr Glenn Raleigh, Deputy Mayor Cassowary Coast Regional Council Mr Peter Cochrane , Acting CEO Cassowary Coast Regional Council Tim Cronin, CEO Cook Shire Council Cr Trevor Pickering, Mayor Croydon Shire Council Mr Bill Kerwin, Interim CEO Croydon Shire Council Ms Linda Cardew, CEO Douglas Shire Council Cr Mary Brown, Deputy Mayor Hinchinbrook Shire Council Mr James Stewart, Executive

Manager Engineering Services Hinchinbrook Shire Council

Cr Tom Gilmore, Mayor Mareeba Shire Council Mr Peter Franks, CEO Mareeba Shire Council Cr Joe Paronella, Mayor Tablelands Regional Council Mr Matthew Hyde, Acting CEO Tablelands Regional Council Cr Ross James Andrews, Mayor Yarrabah Aboriginal Shire Council Ms Janelle Menzies Yarrabah Aboriginal Shire Council Cr Desmond Tayley, Mayor Wujal Wujal Aboriginal Shire Council Ms Katherine Wiggins, Acting CEO

(teleconference) Wujal Wujal Aboriginal Shire Council

Ms Darlene Irvine FNQROC Ms Teresa Schmidt FNQROC Mr Steven Cosatto FNQROC Ms Amanda Hancock FNQROC Mr Travis Sydes FNQROC OBSERVERS: Luke Hannan LGAQ Cr Katrina Spies Tablelands Regional Council Mr Warren Devlin, Mayor Etheridge Shire Council Mr Arron Hieatt LGAQ APOLOGIES: Cr John Kremastos, Mayor Cassowary Coast Regional Council Cr Peter Scott, Mayor (Deputy Chair) Cook Shire Council Cr Julia Leu, Mayor Douglas Shire Council Mr Ramon Jayo, Deputy Mayor Hinchinbrook Shire Council Mr Jeff Jenkins, CEO Wujal Wujal Aboriginal Shire Council

The meeting commenced at 10.07am. Chair, Cr Tom Gilmore, Mayor Mareeba Shire Council welcomed everyone to the meeting. Cr Gilmore acknowledged the traditional owners, past and present, on whose land we met and acknowledged partnership opportunities with the traditional owners.

2178 CHAIR’S WELCOME & ACKNOWLEDGEMENT OF TRADITIONAL OWNERS

12


As noted above.

Cr Gilmore introduced Ms Leslie Shirreffs and Mr Scott Buchanan to the meeting. Ms Shirreffs and Mr Buchanan provided an update from the WTMA. The WTMA Board priorities 2015-2018 will be distributed with the minutes.

Mr Moseley, Mr Yem and Ms Clark arrived at 10.20am

Ms Shirreffs and Mr Buchanan left at 10.25am.

Cr Gilmore introduced Mr Stuart Moseley and Mr Adam Yem to the meeting. Mr Moseley and Mr Yem provided an overview of the Department and planning priorities. A copy of the powerpoint presentation will be distributed with the minutes.

Ms Wiggens called in to the meeting at 10.33 am

Cr Manning left at 10.44 am

Cr Manning returned at 10.50 am

Mr Moseley, Mr Yem and Ms Clark left at 10.53 am

Cr Andrews left at 10.54 am

Cr Gilmore offered congratulations to Cr Manning on the recent announcement of his position on the LGAQ Policy Executive for the period 2016-2020.

FNQROC Coordinators provided an update on recent projects and priority areas. A summary of the coordinator updates will be distributed with the minutes.

Mr Franks left at 10.55 am

Cr Andrews returned at 10.56 am

Mr Franks returned at 10.59 am

2179 APOLOGIES

2180 10.11am - PRESENTATION BY LESLIE SHIRREFFS - CHAIR AND MR SCOTT BUCHANAN – EXECUTIVE DIRECTOR, WET TROPICS MANAGEMENT AUTHORITY

2181 10.27am - PRESENTATION BY STUART MOSELEY – DEPUTY DIRECTOR-GENERAL, PLANNING GROUP AND ADAM YEM – EXECUTIVE DIRECTOR, REGIONAL SERVICES, DEPARTMENT OF INFRASTRUCTURE, LOCAL GOVERNMENT AND PLANNING

2182 LGAQ POLICY EXECUTIVE

2183 10.54 am - FNQROC COORDINATOR UPDATES

13


MOVED: Cr Desmond Tayley SECOND: Cr Bob Manning “That the minutes of the 117th FNQROC Board Meeting held on 18 April 2016, be confirmed.”

CARRIED BUSINESS ARISING OUT OF MINUTES

Mr James Stewart confirmed that a response from DTMR has been received and that Cr Jayo is continuing discussions with DTMR regarding the matter. ACTION: Cr Brown to confirm with Cr Jayo whether further support from FNQROC is required with regard to DTMR reallocation of funding for Gairloch washaway and installation and maintenance of tourism directional signage.

Mr Travis Sydes distributed a handout providing follow up information to the Wet Tropics Healthy Waterways Partnership proposal. The launch of the partnership is on the 21 June 2016. A copy of the handout will be distributed with the minutes.

Cr Pickering left at 11.17 am ACTION: Councils to contact Travis Sydes if an individual briefing regarding the Wet Tropics Healthy Waterway Partnership proposal is required.

Cr Pickering returned at 11.21 am

Cr Raleigh left at 11.22 am

Matter held over until next meeting. ACTION: Cr Scott to discuss the issue of livestock straying onto roads at the next Board meeting.

As discussed in the presentation by WTMA, Mr Scott Buchanan confirmed that WTMA have received funding commitments from Commonwealth and State governments to continue the

2184 CONFIRMATION OF MINUTES

2185 MINUTE 2160 & 2130 – REALLOCATION OF FUNDING FOR GAIRLOCH WASHAWAY AND INSTALLATION AND MAINTENANCE OF TOURISM DIRECTIONAL SIGNAGE

2186 MINUTE 2162 & 2143 – MR SYDES TO ARRANGE MEETINGS WITH EACH COUNCIL TO DISCUSS THE WET TROPICS HEALTHY WATERWAY PARTNERSHIP PROPOSAL

2187 MINUTE 2163 & 2147 –CR SCOTT TO DISCUSS THE ISSUE OF LIVESTOCK

STRAYING ONTO ROADS

2188 MINUTE 2164 & 2147 – MR SYDES TO CONFIRM CURRENT POSITION OF THE

FEDERAL GOVERNMENT REGARDING FUNDING FOR YELLOW CRAZY ANTS

14


program. The majority but not all of the funding request has been met in this commitment and additional funds will be sought in the future.

Copy of briefing report from the FNQROC Board meeting on 13 September 2013 distributed with the agenda.

Noted.

General discussion regarding the request.

Mr Hannan left 11.23 am

Mr Raleigh returned at 11.24 am Cr Gilmore opened up the discussion regarding the role of FNQROC on this issue.

Ms Menzies left at 11.26 am

Ms Menzies returned at 11.30 am

Mr Hannan left at 11.31 am ACTION: Cr Brown to provide additional detailed information on the request for FNQROC Advocacy support on Aviation and the impact to Local Governments and what and how FNQROC can best provide support at the next Board meeting.

Dinner to be held on Monday 10 October 2016 (following the FNQROC Board meeting) and the Strategic Planning Workshop to be held on 11 October 2016 in Cairns. ACTION: Ms Irvine to send discussion paper from Coordinators and Technical Committees to help inform the Strategic Planning Workshop one month prior.

General discussion regarding inclusion of FNQROC logo on Advance Cairns priority project briefs. Cr Gilmore requested that all Councils consider the matter and the role of FNQROC. ACTION: Ms Irvine to write to Advance Cairns to discuss the matters raised regarding the inclusion of the FNQROC logo on Advance Cairns project documentation.

Cr Gilmore asked about Etheridge membership to FNQROC. Etheridge Shire Council to write to FNQROC about membership to FNQROC.

2189 MINUTE 2165 & 2147 – MS IRVINE TO RETRIEVE THE ORIGINAL PAPER ON

FLYING FOXES AND WALLABIES

2190 MINUTE 2172 – COUNCILLORS TO PROVIDE INFORMATION TO CR SCOTT ON

ANY MATTERS THEY WOULD LIKE HIM TO RAISE AT THE DEVELOPMENT

NORTHERN AUSTRALIA CONFERENCE

2191 DISCUSSION TOPIC NO. 17 – REQUEST FOR FNQROC ADVOCACY – AVIATION

2192 STRATEGIC PLANNING WORKSHOP

2193 ADVANCE CAIRNS PRIORITY PROJECTS

2194 FNQROC POLICY REVIEW – B62 OPERATIONAL GUIDELINES

15


MOVED: Cr Joe Paronella SECOND: Cr Bob Manning “That FNQROC Adopt the amended Operational Guidelines”

CARRIED

MOVED: Cr Trevor Pickering SECOND: Cr Ross Andrews “That FNQROC adopt the Delegation Policy”

CARRIED

Ms Irvine and Mr Cronin provided background information regarding the letters from Weipa Town Authority, Mapoon Aboriginal Shire Council and Cape York Sustainable Futures regarding requests for FNQROC support to keep Bertiehaugh Road open.

Mr Hannan left 11.54 am

Mr Hannan returned at 11.58 am MOVED: Cr Desmond Tayley SECOND: Cr Trevor Pickering “That FNQROC provide letters of support to keep Bertiehaugh Road open”. CARRIED Inward and Outward correspondence was noted. MOVED: Cr Joe Paronella SECOND: Cr Trevor Pickering “That the inward and outward correspondence be received.”

CARRIED

MOVED: Cr Mary Brown SECOND: Cr Bob Manning “That the Profit and Loss and Balance Sheet for the current financial year to date be accepted.”

CARRIED

Noted.

FNQROC Strategic Directions

2195 FNQROC POLICY REVIEW – B63 DELEGATION POLICY

2196 INWARD AND OUTWARD CORRESPONDENCE

2197 FINANCIAL STATEMENTS

2198 MINUTES OF TECHNICAL COMMITTEE MEETINGS

2199 BOARD’S STRATEGIC DIRECTIONS

16


Refer minute no. 2183 for FNQROC coordinator update. Draft Regional Economic Development Priorities Ms Irvine advised that the current document is in draft format requiring information from a number of councils. After this has been done, it will be tidied. Cr Gilmore would like the Regional Economic Development priorities document to be a living document and kept informed to maintain currency. This will allow him and all Mayors to be familiar with council priorities and be able to advocate at short notice.

Mr Hieatt and Mr Devlin arrived at 11.04 am

No discussions held.

Received and noted. Mr Hannan provided an update. A copy of the LGAQ Policy Executive report to be distributed with the minutes. Ms Cardew queried if LGAQ will be seeking comments from councils on the recommendation from the Auditor-General that the Department mandates audit committees for all councils. ACTION: Mr Hannan to follow up and advise if LGAQ will be seeking comments from councils on the recommendation from the Auditor-General that the Department mandates audit committees for all councils.

IPWEA PN5 Stormwater Drainage – date to be confirmed Route Assessment Training – date to be confirmed Bridge Construction and Maintenance Workshop – date to be confirmed Water Licencing workshop – Cairns, 29 July 2016

GENERAL BUSINESS Noted that LGAQ Annual Conference deadline for motions is 26 August 2016.

The next board meeting will be held at Cooktown Shire Council on Monday 8 August 2016.

There being no further business the Chair, Cr Gilmore declared the meeting closed at 12.22 pm.

…………………………………. Cr Tom Gilmore Chair

2200 COUNCILS’ REGIONAL STRATEGIC PRIORITIES

2201 LGAQ POLICY EXECUTIVE REPORT

2202 UPCOMING TRAINING AND WORKSHOPS

2203 NEXT MEETING

2204 CONCLUSION

17


ACTION ITEMS Minute Number

Action Responsible Person(s)

2185, 2160 & 2130

Cr Brown to confirm with Cr Jayo whether further support from FNQROC is required with regard to DTMR reallocation of funding for Gairloch washaway and installation and maintenance of tourism directional signage

Cr Brown

2186, 2162 & 2143

Councils to contact Travis Sydes if an individual briefing regarding the Wet Tropics Healthy Waterway Partnership proposal is required.

FNQROC

2187, 2163 & 2147

Cr Scott to discuss the issue of livestock straying onto roads at the next Board meeting.

Cr Scott

2191 Cr Brown to provide additional detailed information on the request for FNQROC Advocacy support on Aviation and the impact to Local Governments and what and how FNQROC can best provide support at the next Board meeting.

Cr Brown

2192 Ms Irvine to send discussion paper from Coordinators and Technical Committees to help inform the Strategic Planning Workshop one month prior.

FNQROC

2193 Ms Irvine to write to Advance Cairns to discuss the matters raised regarding the inclusion of the FNQROC logo on Advance Cairns project documentation.

FNQROC

2196 That FNQROC provide letters of support to keep Bertiehaugh Road open.

FNQROC

2201 Mr Hannan to follow up and advise if LGAQ will be seeking comments from councils on the recommendation from the Auditor-General that the Department mandates audit committees for all councils.

LGAQ

18

19

Page 1 of 2

FNQROC MEETING

8 AUGUST 2016

B64

POLICY REVIEW – POLICY NO. 1 (USE OF FNQROC OR OTHER

VEHICLE) AND NO. 7 (FUNDING OF CROSS REGIONAL EVENTS)

Darlene Irvine: 5167220

Recommendation:

That amended Policy No. 1 (Use of FNQROC or other vehicle) and reviewed Policy No. 7 (Funding

of Cross Regional Events) attached in Appendix A and B be adopted.

INTRODUCTION:

As identified in FNQROC meeting in April, we are going through a process of reviewing FNQROC adopted policies (two per meeting): Policy No. 1 – Use of FNQROC or other Vehicle FNQROC membership covers from Ingham to Cooktown and out to Croydon (over 250,000 sq km) and the organisation has one leased vehicle through Cairns Regional Council. The original policy No. 1 - “Use of FNQROC Vehicle” was originally a replica of Cairns City Council administration instruction and has not been reviewed since it was adopted in October 2005. The proposed amended policy No. 1 – “Use of FNQROC or other vehicle” is again based on Cairns Regional Council however it has been adapted to suit the size and needs of FNQROC. There remains one leased (through Cairns Regional Council) vehicle to suit the needs of FNQROC. Policy No. 7 – Funding of Cross Regional Event Given recent events and some cross regional event contracts coming to an end, it was timely to raise this policy for review. There are no recommended changes and it is put forward for review, readoption and action by member councils who have not already included the wording in relevant local policies to trigger the group. OPTIONS:

1. Adopt amended Policy No. 1 and unchanged Policy No. 7 2. Amend one or both policies 3. Cease one or both policies.

Statutory: Under the Local Government Act 2009 Council has jurisdiction to ensure good governance in its area. Financial: No changes to current arrangements

20

Page 2 of 2

ATTACHMENTS Appendix A – FNQROC Policy No. 1 – Use of FNQROC or other Vehicle (#1066757 v2) Appendix B – FNQROC Policy No. 7 – Funding of Cross Regional Events (#5167220 v1)

CONCLUSION:

This review is to ensure FNQROC policies are current, transparent and reviewed as required.

Darlene Irvine FNQROC Executive Officer

21

FNQROC Policy No. 1 – Use of FNQROC or other Vehicle

#1066757 P a g e | 1

Policy No. 1

Use of FNQROC or other Vehicle

Adopted: xxxxx

Intent

To clarify the circumstances and conditions under which there may be private or commuter

use of FNQROC vehicles.

Scope

This applies to all motor vehicles provided under lease from Cairns Regional Council or any

member council to Far North Queensland Regional Organisation of Council’s (FNQROC)

control for which private and commuter use rights are granted.

Provision

Within FNQROC there is one vehicle and is based on the operational needs of the

organisation and relates to specific operational requirements.

Executive Officer

The Executive Officer is provided with a fully maintained vehicle for use in FNQROC duties

with full and unrestricted private use. The vehicle is to be driven to work every day other

than leave periods. The vehicle will be made available to FNQROC staff if required.

The Executive Officer is required to complete an Odometer Reading Declaration Form as at

31 March each year for Cairns Regional Council finance department.

Ad-hoc Commuter Use for business purposes

Where there are sound operational reasons (i.e. meetings outside Cairns Regional Council),

FNQROC staff are to utilise the vehicle provided to the Executive Officer as available. If the

vehicle is not available, least cost options are to be identified and approved by the Executive

Officer i.e. rental, pool vehicle, own vehicle. For own vehicle use, reimbursement will be

based on Australian Taxation Office ‘Cents per kilometre’ rate.

General Conditions of use relating to FNQROC Vehicle

FNQROC via Cairns Regional Council is responsible for acquisition, disposal,

registration, insurance, maintenance, fuel, servicing and roadside assistance for

FNQROC Vehicles.

The vehicle shall at all times of private or commuter use remain under the control of

the employee.

Under no circumstances is after hours vehicle use to be regarded as a right or

benefit of employment.

Appendix A

22

FNQROC Policy No. 1 – Use of FNQROC or other vehicles

#1066757 P a g e | 2

An employee charged with and convicted in any Court of driving an FNQROC vehicle

whilst under the influence of drugs or having a blood alcohol reading above the legal

limited will immediately lose all private use privileges for three months or the period

of licence suspension, whichever is greater.

Vehicle provision and usage shall be revoked if the employee’s driver’s licence is

suspended by a Court or the Department of Transport for the period of that

suspension.

The employee will be responsible for any fine incurred unless proof can be provided

that they were not in control of the vehicle at the time of receiving the fine.

Where the employee, or person authorised by the employee, is involved in an

accident during private use and is convicted of an offence under the Transport

Operations (Road Use Management) Act, FNQROC reserves the right to recover any

expenses incurred as a direct result of that accident.

If, in the opinion of the Executive Officer, an employee has not observed the

conditions in this policy, the use may be suspended or modified without notice.

The employee is responsible for keeping the vehicle in their control in a clean and

tidy state.

FNQROC will arrange professional car cleaning every three (3) months if required.

The employee is responsible for dropping off and picking up the vehicle for servicing

or maintenance which is performed either by the Council workshop or outside

service providers.

No smoking is allowed in any FNQROC, Council or rental vehicle.

General Conditions of use relating to FNQROC Vehicle

For the purposes of private use only, the Executive Officer may authorise use of the

vehicle by a fully licensed member of the employee’s family.

The vehicle is available for private domestic use only and shall not be used for

competition, in any form or car rally, or earning of alternate income.

The FNQROC vehicle must meet the following parameters:

Maximum Value of $55,000

o *Value = Purchase price including all selected accessories, less GST and

government charges. Value will be adjusted annually according to CPI

increase issued in March

The vehicle must have a 5 start ANCAP safety rating.

The vehicle must have a Greenhouse Gas rating >5 (Green Vehicle Guide).

The vehicle has an authorised sales and service centre in the Cairns Regional Council

Area.

The vehicle must have an automatic transmission.

Cruise control

Window tinting

Tow bar

Bull bar

The public perception of the vehicle must reflect member councils core values.

23

FNQROC Policy No. 1 – Use of FNQROC or other vehicles

#1066757 P a g e | 3

Default Changeover Period of Vehicle

The FNQROC vehicle has a default replacement schedule of three years / 60,000km.

However, the Manager Cairns Fleet (as the lease arranger) will determine optimum

replacement plans on a case by case basis.

Originally approved: 28 October 2005

Current Approval:

Due for Revision: 2020

24

FNQROC Policy No. 7 – Funding of Cross Region Events #5034233 Page | 1

Policy No. 7

Funding of Cross Regional Events

Adopted:

Purpose of the policy

Through this policy, FNQROC aims to:

Facilitate a collaborative approach to sponsorship requests for cross regional events

Provide a more coordinated approach to regional events through a single contract to

clearly identify what contributions are being made by each council and the expectation

of event organisers in delivering a return on investment for the region

Streamline sponsorship requests for cross regional events to mitigate councils being

pitted against each other and to provide greater leverage to request economic data from

event organisers.

Scope

This policy will be implemented with the help and support of the FNQROC Cross Regional Events

technical committee which meets on an as needed basis, and councils amending their

Community Grants Policy.

The following wording has been recommended for inclusion in each of the council’s grants

policies to trigger a meeting of the Cross Regional Events technical committee in line with their

terms of reference:

“When an event organiser contacts a council with an event sponsorship proposal

which crosses or has the potential to cross more than 2 local government

boundaries, a meeting will be called of the FNQROC Regional Events Strategy Group

(RESG). The working group will evaluate the proposed sponsorship request using the

following guidelines:

a. Review options of individual council sponsorship or potential for collaborative

regional sponsorship;

b. Assess the return on investment.

This will then trigger the Cross Regional Event technical committee to:

a. Provide recommendations to respective host councils;

b. Provide ongoing advice on the sponsorship contract as required.

Where collaborative regional sponsorship is supported, a single contract will then be drafted

between all participating councils and the event organiser.

This policy is to remain in force until otherwise determined by FNQROC.

Originally Adopted: 14 October 2013

Review date: 2020

Appendix B

25

FNQROC – Inward Correspondence ( 1 June – 22 July)

Date received (incoming only)

Date of letter

Received from / Addressee Details of letter FNQROC No CRC No

08/06/2016 27/05/2016 Cape York Sustainable Futures

Request for support from Cape York Sustainable Futures regarding keeping Bertiehaugh Road open 4702

5126748

09/06/2016 12/05/16 Hinchinbrook Shire Council

Copy of letter send to Hinchinbrook Shire Council from DTMR re Gairloch Washaway funding 4703 5126757

10/06/2016 10/06/16 Halpin Partners FNQROC Interim Audit letter 2016 4704 5129315

17/06/2016 Cook Shire Council

Request for sponsorship for Cooktown and Cape York Business Conference 4715 5138350

23/06/2016 23/06/16

LGAQ

Successful Application for funding from the State-wide Capability Development Fund - Restricted Access Route Assessment Tool training

4721 5142169 27/06/2016 23/06/16

LGAQ

Reef Councils Roundtable invitation

4723

5143042

07/07/2016 LGMA Membership 2016/2017 invoice 4754 5153398

11/07/2016 University of Queensland

Academic Interview request - Matthew Weatherby 4755 5155659

26



Date of letter


11/07/2016 06/07/2016 Egans Solicitors

Signed Deed of Novation - Cleveland Bay Chemical Company purchase of business from Bay Chemicals 4756 5155655

11/07/2016 30/06/2016 MacDonnells Law

Tax Invoice - Advice Joint Procurement and Competitive Neutrality Principles 4757 5155644

12/07/2016 11/07/2016 LGAQ

Copy of letter DILGP from LGAQ - re Minute no. 2201, Board meeting 20 June 2016 4759 5158577

14/07/2016 14/07/16

Hinchinbrook Shire Council

Ref:4760 Email response from Cr Mary Brown (Hinchinbrook Shire Council) in response to minute no. 2185 &2191 - aviation advocacy)

4760 5161204 18/07/2016 12/07/16

Department of Transport and Main Roads

Thank you for supporting Queenslands Northern Australia Beef Roads programme submission 4761

5161746

20/07/2016 8/07/16

Australian Institute of Company Directors

Darlene Irvine - successful completion of Company Directors Course 4763

5165910

21/07/2016 18/07/16

Australian Taxation Office

New reporting of government grants and payments 4764

5166194

16/06/2016 Cairns Chamber of Commerce Partnership opportunity 4716 5138404

27



Date of letter


25/7/2016 19/7/2016

Minister for State Development Minister for Natural Resources and Mines

Letter of response regarding Bertiehaugh Road 4766 5167551

25/7/2016 25/7/2016 Etheridge Shire Council

Etheridge Shire Council request for FNQROC membership 4767 5168344

28

FNQROC – Outward Correspondence (1 June – 22 July 2016)

In/Out Date of letter Received from / Addressee Details of letter FNQROC No CRC No

Out 16/06/16 Cook Shire Council

LRRS contribution - Battlecamp Road, Construct to new sealed 2 lane standard (220/LGSR/15) - Adjustment Note 4706 5130853

Out 16/06/2016 Cassowary Coast Regional Council

FNQROC: Ref 4710 LRRS contribution - Tully Gorge Road, Structural rehabilitation (Tully River Bridge) 216/LGSR/21 - Adjustment Note and Utchee Creek Road Bridge Repair (216/LGSR/18 and 216/LGSR/57 - Tax Invoice 4710 5133705

Out 20/06/2016 Local Government Association of Queensland

FNQ Water Alliance Coordinator Funding Acquittal report and invoice 4711 5139065

Out 21/06/2016 Wilson Ryan Grose Lawyers

Bay Chemicals - Deed of Novation - FNQROC Contracts Supply & Delivery of Liquid Alum 4714 5137178

Out 22/06/2016 LGAQ

Application for Funding for State Wide Capability Development Fund - Restricted Access Vehicle (RAV) Route Assessment Tool Workshop 4717 5139017

Out 28/06/16

Mr Neil Scales (DG TMR)

Invitation to next FNQ RRTG meeting 8 August 2016

4724

Out 28/06/16

Mr Kevin Byrne (CEO AC)

Invitation to next FNQROC meeting 8 August 2016

4726

Out 28/06/16

Advance Cairns

Letter to Advance Cairns regarding inclusion of FNQROC log on Advance Cairns documentation 4727

5143890

29



Out 28/06/16

Weipa Town Authority

Letter of support to keep Bertiehaugh Road open (minute no. 2196)

4728

5143907

Out

28/06/16

Mapoon Aboriginal Shire Council


4729 5143919

Out 28/06/2016 Cape York Sustainable Futures


4730 5143928

Out 29/06/2016 Tablelands Regional Council Tax Invoice for Gamba Grass project 4732 5145214

Out 28/06/2016 Trent Twomey (Advance Cairns Chair)

Invitation to next FNQROC meeting 8 August 2016 4733 5145492

Out 01/07/2016 Fulton Hogan Pty Ltd

Coving letter attaching FIAs to be signed by FH for all participating Councils 4734 5120404

Out 1/07/16 ASPIC Infrastructure Letter confirming appointment to the ROPS 4735 5121534

Out 1/07/16 Boral Resources Letter confirming appointment to the ROPS 4736 5121578

Out 1/07/16 FGF Bitumen Letter confirming appointment to the ROPS 4737 5121582

Out 1/07/16 Fulton Hogan Pty Ltd Letter confirming appointment to the ROPS 4738 5121589

30



Out 1/07/16 Koppens Developments Letter confirming appointment to the ROPS 4739 5121592

Out 01/07/2016 PNQ Letter confirming appointment to the ROPS 4740 5121607

Out 01/07/2016 SPA Letter confirming appointment to the ROPS 4741

5121619

Out 1/07/16 Sunstate Letter confirming appointment to the ROPS 4742

5121627

Out 1/07/16 ASPIC Infrastructure Letter advising tender submission unsuccessful 4743 5121800

Out 1/07/16 Boral Resources Letter advising tender submission unsuccessful 4744

5121808

Out 1/07/16 FGF Bitumen Letter advising tender submission unsuccessful 4745 5121802

Out 1/07/16 Koppens Developments Letter advising tender submission unsuccessful 4746 5121815

Out 1/07/16 PNQ Letter advising tender submission unsuccessful 4747 5121827

Out 01/07/2016 SPA Letter advising tender submission unsuccessful 4748 5121834

31



Out 01/07/2016 Sunstate Letter advising tender submission unsuccessful 4749

5121839

Out 12/07/2016 Yarrabah Aboriginal Shire Council

Letter invoicing for 20% procurement revenue 4752 5152450

Out 30/05/16 Cairns Regional Council

Ref: 4698 - Letter to Cairns Regional Council advising that the RRTG representative is required to be an elected member. 4698 5116817

Out 16/06/16 Cairns Regional Council

LRRS contribution - Florence Street, Bikeway/footpath construction (274/LGSR/3) - Adjustment Note 4705

5130819

Out 16/06/16 Mareeba Shire Council

LRRS contribution - Springmount Road, Construct Bridge (Walsh River) (277/LGSR/1) - Adjustment Note 4707 5130891

Out 16/06/2016 Tablelands Regional Council

FNQROC: Ref 4709 LRRS contribution - Danbulla Forest Drive, Upgrade Bridge (264/LGSR/13) - Adjustment Note and Danbulla Forest Drive, Maunder Creek (264/LGSR/1) - Tax Invoice 4709 5132501

Out 28/06/16

Mr Alan Dale (Chair RDA)

Invitation to next FNQROC meeting 8 August 2016

4725

5143945

Out 28/06/2016

Minister for State Development and Minister for Natural Resources and Mines


4731 5143979 Out 21/07/16

Mareeba Shire Council

Cheque to sign - ValueFlowit (chq no. 2168)

4765

5166209

32

36

37

38

Profit and Loss Far North Queensland Regional Organisation of Councils 30241

Profit and LossFar North Queensland Regional Organisation of Councils 30241For the period 1 July 2016 to 22 July 2016

1 JUL-22 JUL 2016

Trading IncomeFNQROC:Regional Procurement Group:Regional Scrap Metal Project 1,252.30

Natural Asset Management :NCCARF Tool implementation partnership project 3,000.00

Total Trading Income 4,252.30

Gross Profit 4,252.30

Other IncomeInterest Income 1,418.64

Total Other Income 1,418.64

Operating ExpensesAudit & Accounting Fees (5,000.00)

Bank Service Charges 270.96

FNQROC Expenses:Chairs Honorarium (1,500.00)

FNQROC Expenses:External Meeting Expenses:Registration Fees Etc 409.09

FNQROC Expenses:Internal Meeting Expenses:Meeting Refreshments/Catering 30.91

FNQROC Expenses:Payroll Expenses:Salaries (6,925.82)

FNQROC Expenses:Stationery & Office Expenses 443.05

FNQROC Expenses:Vehicle Expenses 99.89

FNQRRTG Management Tool 2,880.00

Reg Infrastructure Projects:External Meetings:Travel, Accom & Meals 47.27

Reg Infrastructure Projects:Salaries (4,344.45)

Reg Natural Asset Management:External Meetings:Travel, Accom & Meals 528.64

Reg Natural Asset Management:Salaries (4,128.81)

Reg Planner/economic developmen:External Meetings:Regn Fees Etc 50.00

Reg Planner/economic developmen:External Meetings:Travel, Accom & Meals 409.09

Reg Planner/economic developmen:Internal Meeting Expenses:Meeting Refreshments/Catering 96.28

Reg Planner/economic developmen:Salaries (1,507.93)

Regional Procurement:Internal Meeting Expenses:Meeting Refreshments/Catering 49.09

Regional Procurement:Salaries (3,836.51)

Regional Procurement:Stationery & Office Expenses 6.55

Total Operating Expenses (21,922.70)

Net Profit 27,593.64

39

Balance Sheet Far North Queensland Regional Organisation of Councils 30241

Balance SheetFar North Queensland Regional Organisation of Councils 30241As at 22 July 2016

22 JUL 2016

AssetsBank

Cheque Account 53,349.47

V2 Account 1,056,698.44Total Bank 1,110,047.91

Current AssetsAccounts Receivable New 37,284.29Total Current Assets 37,284.29

Total Assets 1,147,332.20

LiabilitiesCurrent Liabilities

ANZ Credit Card:FNQROC 8,055.03

GST 1,683.97

Payroll Liabilities:AL Payable Current 49,931.96

Payroll Liabilities:AL Payable Non Current 3,880.00

Payroll Liabilities:LSL Payable Current 8,089.00

Payroll Liabilities:LSL Payable Non-Current 75,520.40

Rounding 0.10Total Current Liabilities 147,160.46

Total Liabilities 147,160.46

Net Assets 1,000,171.74

EquityCurrent Year Earnings 27,593.64

Opening Bal Equity 293,928.07

Retained Earnings 678,650.03

Total Equity 1,000,171.74

40

Detailed Account Transaction Report Far North Queensland Regional Organisation of Councils 30241

From 1 July 2016 to 22 July 2016

Account Name Date Transaction Gross

FNQROC:Regional Procurement Group:Regional Scrap Metal Project 12/07/2016 Yarrabah Aboriginal Council - Sims Metal Remittance TPE081443

- 20% of $6,261.49 $1,377.53

Natural Asset Management :NCCARF Tool implementation partnership project 8/07/2016 NCCARF - NCCARF - Tool Implementation Partnership -

Instalment 1 $3,300.00

Bank Service Charges 7/07/2016 UDIA - Forum registration - Cairns Spotlight On: New State of Planning - Thurs 11/8/2016 -$1.06

Bank Service Charges 12/07/2016 ANZ Business One - Annual card fee -$150.00

Bank Service Charges 12/07/2016 ANZ Business One - Additional card fee (4 cardholders) -$120.00

Interest Income 1/07/2016 Reversal: End of Financial year accruals to 30 June 2016 - Accrued interest $1,418.64

Historical Adjustment 12/07/2016 FNQROC - Clear Darlene cc balance $2,328.55 Historical Adjustment 12/07/2016 FNQROC - Clear Darlene cc balance -$2,328.55

FNQRRTG Management Tool 16/07/2016 ValueFlow IT - FNQRRTG Management Tool - 30% upfront payment - ServiceNow Workshop & High Level Design -$3,168.00

FNQROC Expenses:Stationery & Office Expenses 11/07/2016 Officeworks - Stationery supplies - keyboards, hard drive and

miscellaneous -$487.35

FNQROC Expenses:Vehicle Expenses 18/07/2016 Puma Atherton - NAMAC Meeting in Cooktown - Travis Sydes (18/7 - 19/7) - Fuel -$47.11

FNQROC Expenses:Vehicle Expenses 20/07/2016 Caltex Malanda - NAMAC Meeting in Cooktown - Travis Sydes (18/7 - 19/7) - Fuel -$62.77

41


Accrued Expenses 1/07/2016 Reversal: End of Financial year accruals to 30 June 2016 - Accrued salary expense -$20,743.52

Accrued Expenses 1/07/2016 Reversal: End of Financial year accruals to 30 June 2016 - Accrued audit expense -$5,500.00

Accrued Expenses 1/07/2016 Reversal: End of Financial year accruals to 30 June 2016 - Chairs Honorarium -$1,500.00

Reg Infrastructure Projects:External Meetings:Travel, Accom & Meals 7/07/2016 Daintree River Ferry - Daintree River Ferry tickets - book of 10

return trips -$52.00

Reg Infrastructure Projects:Salaries 1/07/2016 Reversal: End of Financial year accruals to 30 June 2016 - Steven Cosatto accrued salary $4,344.45

Reg Natural Asset Management:External Meetings:Travel, Accom & Meals 8/07/2016 Ticketlink - Registration - Future of Tropical Economies

Conference, 27-28 October 2016 (Travis Sydes) -$450.00

Reg Natural Asset Management:External Meetings:Travel, Accom & Meals 18/07/2016 Sovereign Resort Cooktown - NAMAC Meeting in Cooktown -

Travis Sydes (18/7 - 19/7) - Dinner 18/7/2016 -$15.00

Reg Natural Asset Management:External Meetings:Travel, Accom & Meals 18/07/2016 Seaview Motel Cooktown - NAMAC Meeting in Cooktown - Travis

Sydes (18/7 - 19/7) - Accommodation 18/7/2016 -$95.00

Reg Natural Asset Management:External Meetings:Travel, Accom & Meals 19/07/2016

Cooktown Connections (Capers Cafe) - NAMAC Meeting in Cooktown - Travis Sydes (18/7 - 19/7) - Meal (Breakfast 19/7/2016)

-$21.50

Reg Natural Asset Management:Salaries 1/07/2016 Reversal: End of Financial year accruals to 30 June 2016 - Travis Sydes accrued salary $4,128.81

42


Reg Planner/economic developmen:External Meetings:Regn Fees Etc

7/07/2016 UDIA - Forum registration - Cairns Spotlight On: New State of Planning - Thurs 11/8/2016 -$55.00

Reg Planner/economic developmen:External Meetings:Travel, Accom & Meals

8/07/2016 Ticketlink - Registration - Future of Tropical Economies Conference, 27-28 October 2016 (Teresa Schmidt) -$450.00

Reg Planner/economic developmen:Internal Meeting Expenses:Meeting Refreshments/Catering

15/07/2016 Coffee 21 - Catering expenses - LG Economic Development Group - 15 July 2016 -$102.00

Reg Planner/economic developmen:Internal Meeting Expenses:Meeting Refreshments/Catering

15/07/2016 Velvett Cafe - Catering expenses - milk - FNQROC LG Economic Development Group meeting -$3.90

Reg Planner/economic developmen:Salaries 1/07/2016 Reversal: End of Financial year accruals to 30 June 2016 - Teresa Schmidt accrued salary $1,507.93

Regional Procurement:Internal Meeting Expenses:Meeting Refreshments/Catering 19/07/2016

FNQ Cuisine Pty Ltd T/A Coffee 21 - Catering - Regional Removal & Beneficial Reuse of Biosolids and Regional Water Treatment Committee

-$54.00

Regional Procurement:Salaries 1/07/2016 Reversal: End of Financial year accruals to 30 June 2016 - Amanda Hancock accrued salary $3,836.51

Regional Procurement:Stationery & Office Expenses 1/07/2016 Australia Post - Postage - 2016/17 Bitumen reseal - tender

confirmation docs -$7.20

Accrued Interest Receivable 1/07/2016 Reversal: End of Financial year accruals to 30 June 2016 - Accrued interest -$1,418.64

Audit & Accounting Fees 1/07/2016 Reversal: End of Financial year accruals to 30 June 2016 - Accrued audit expense $5,500.00

FNQROC Expenses:Chairs Honorarium 1/07/2016 Reversal: End of Financial year accruals to 30 June 2016 - Chairs Honorarium $1,500.00

43


FNQROC Expenses:External Meeting Expenses:Registration Fees Etc 8/07/2016 Ticketlink - Registration - Future of Tropical Economies

Conference, 27-28 October 2016 (Darlene Irvine) -$450.00

FNQROC Expenses:Internal Meeting Expenses:Meeting Refreshments/Catering 14/07/2016 Cookieman - Catering expenses - Biscuits -$34.00

FNQROC Expenses:Payroll Expenses:Salaries 1/07/2016 Reversal: End of Financial year accruals to 30 June 2016 -

Teresa Schmidt & Darlene Irvine accrued Salaries $6,925.82

44

M

MEETINGS ATTENDED TO BY DARLENE IRVINE

FOR THE PERIOD 1 JUNE TO 21 JULY 2016

2/6/2016 FNQ Regional Managers’ Coordination

Network meeting 23/6/2016 Public Service Commission –

Regional Connect

2/6/2016 RDA/Advance Cairns/ FNQROC

Monthly catchup 23/6/2016 TRC – FNQROC Strategic

Directions

3/6/2016 FNQ RRTG TC Meeting

24/6/2016 Cr Tom Gilmore

6/6/2016 Service Now Demonstration

27/6/2016 Gerhard Schoenbacher and Sue

Carroll – Croc Trophy

8/6/2016 Department of Agriculture and

Fisheries - Stakeholder Engagement

Session

28/6/2016 ValueFlow – Service Now

9/6/2016 Mead Perry Group 1/7/2016 LGAQ Reef Councils Roundtable

14/6/2016 Federal Election Debate

7/7/2016 RDA/Advance Cairns/ FNQROC

Monthly catchup

16/6/2016 Regional DV Sub Committee

8/7/2016 Rob Moore – Northern Qld

Primary Health Network

16/6/2016 Jann Crase - RDA FNQ&TS

13/7/2016 Open Spatial

20/6/2016 FNQROC Board Meeting and RRTG

Board meeting

15/7/2016 2016/2017 Bitumen Resealing &

Line Marking – Contract Meeting

no. 1

21/6/2016 Wet Tropics Healthy Waterways

Partnership - launch

15/7/2016 FNQROC Economic

Development Group meeting &

Cross Region Events meeting

Far North Queensland Regional Organisation of Councils

45

Documents

AGENDA FNQROC BOARD MEETING NO. 119 · contact Travis Sydes if an individual briefing regarding the Wet Tropics Healthy Waterway Partnership proposal is required. Minute No. 2187,