1

AGENDA

INFORMATION UPDATE

October 8, 2019

4:00 PM,

I. INFORMATION UPDATE

I.A. Community Development Work Program Summary

I.B. Small Lodge Preservation Program

I.C. Historic Inventory Update

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WORK SESSION SUMMARY

TO: City of Aspen Mayor and Council

FROM: Jennifer Phelan, Interim Community Development Director

THROUGH: Sara Ott, City Manager

MEMO DATE: September 30, 2019

MEETING DATE: September 16, 2019 (original work session date)

RE: Information Only: Community Development Work Program Summary

SUMMARY OF DICUSSION: On September 16th, Council conducted a work session with Community Development representatives to discuss the department’s current workload, work program, and potential additional work program items that can be undertaken in 2020.

During the discussion, staff outlined current projects and that are ongoing, those that will continue into 2020, and a suggested list of options for addition to the 2020 work program. Following are the items staff noted as either currently underway or ongoing into 2020:

1. Electronic Permitting System Implementation2. Historic Preservation Permit Improvements3. Fee-in-Lieu Update4. Wireless Design Guidelines5. Wireless LUC Updates6. Small Lodge Preservation Program7. Historic Property Inventorying8. Permit Improvements Group9. Uphill Economy10. Signs/Sandwich Boards

Staff identified eight items as potential additions to the 2020 work program, three of which were identified as within the department’s capability to undertake given current staffing and resources. The following items outline staff’s suggested items for 2020, with 11-13 being recommended add-ons.

11. Affordable Housing Program Coordination12. Outdoor Lighting Regulations13. Community Development Fee Update14. Miscellaneous Code Amendments15. Future Land Use Map and Annexation16. Updates to aspenvictorian.com & aspenmodern.com 2

Page 2 of 2Community Development

2020 Work Program Summary

17. Transportation Impact Analysis (TIA) Update18. Community & Economic Sustainability

It is anticipated that items 1 through 13 can be completed in 2020. The numerical ranking of each itemdoes not indicate its importance to Council or anticipated order of completion. Rather, staff anticipates many of the projects having concurrent timelines.

Council raised additional items of interest for consideration in the 2020 work program. These topicsinclude: marijuana regulations, affordable housing requirements associated with lodging developmentincentives, vacation rentals, prioritizing community and economic sustainability initiatives, various ideas for support of small businesses, and childcare mitigation.

Staff suggests setting up a follow-up work session prior to the end of the calendar year where staff can outline the anticipated timeline and initial scope of the thirteen work program items. Additionally, this would provide an opportunity to verify with Council any items that it would like addressed if additional capacity becomes available or items are reprioritized.

FINANCIAL IMPACTS: The cost of the different work program items will vary depending on the needs of the projects. Some items have been anticipated for and are budgeted, some funding is being requested in the 2020 budget or anticipated to be covered by department savings. Some items may need a supplemental request in the future.

ENVIRONMENTAL IMPACTS: N/A

ALTERNATIVES: N/A

RECOMMENDATIONS: Staff recommends a follow-up work session to memorialize a 2020 work program for the Community Development Department prior to the end of the year.

CITY MANAGER COMMENTS:

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INFORMATION MEMORANDUM

TO: City of Aspen Mayor and Council

FROM: Phillip Supino, Principal Long-Range Planner

THROUGH: Jennifer Phelan, Interim Community Development Director

MEMO DATE:September 30, 2019

MEETING DATE: October 8, 2019

RE: Information Only: Small Lodge Preservation Program

REQUEST OF COUNCIL: This is an information only memo in support of the ongoing discussion of the 2020 Community Development work program. This memo provides additional information to Council about the Small Lodge Preservation Program.

SUMMARY AND BACKGROUND: The Small Lodge Preservation Program (SLPP) was adopted in May 2015. The program is a result of extensive outreach to small lodge operators and a City policy objective to incentivize the preservation and continued success of the remaining small lodges in Aspen. Small Lodges were identified as an important component of Aspen’s tourist bed base. They are also more challenging to operate in competition with larger lodges and private vacation rental properties. The attractiveness of residential redevelopment for many small lodge properties poses another ongoing challenge to these community character defining lodges.

With these challenges and the small lodges’ role in diversifying Aspen’s bed-base in mind, Council adopted Ordinance 15, Series 2015, creating the SLPP. (That Ordinance is included as Exhibit A.) The program is incentive-based, offering a range of benefits in exchange for agreements from participating lodges to continue to operate as a lodge for an agreed-upon period. There are seven incentives included in the program:

1. Planning Assistance, 2. Express Lane for Land Use Reviews, 3. Express Lane for Building Permit Reviews, 4. Building Code Assessment, 5. Small Lodge Energy Efficiency Program, 6. Building Permit Fee Discounts, and 7. Right-of-Way Improvements.

(See Exhibit A, Ordinance 15, 2015 for additional information about each.)

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Page 2 of 3Small Lodge Preservation Program

The 14 lodges enrolled in the SLPP are:

Lodge Address

Annabelle Inn 232 W Main StAspen Mountain Lodge 311 W Main StBoomerang Lodge 500 W Hopkins AveChalet Lisl 100 E Hyman AveHearthstone House 134 E Hyman AveHotel Durant 122 E Durant AveMolly Gibson 101 W Main StHotel Aspen 110 W Main StMountain Chalet 333 E Durant AveProspector Lodge 301 E Hyman AveShadow Mountain Lodge 232 W Hyman AveSnow Queen Lodge 124 E Cooper AveSt. Moritz Lodge 334 W Hyman AveTyrolean Lodge 200 W Main St

Collectively, the seven incentives represent significant project cost savings for lodges enrolled in the program. These cost savings lower the financial barrier for small lodges to make improvements while continuing to operate. To the extent that some incentives require legal commitments to remain a small lodge for a specified amount of time, the program delivers on Council’s long-term goal of preserving the existing small lodge bed base.

At the time the program was established in 2015, it was scheduled to sunset in May of 2020, five years after adoption. In February 2020, via Ordinance 1, 2019 Council extended the program sunset for five years to 2025.

DISCUSSION: To date, the program has secured commitments from three lodges, TheBoomerang, The Prospector, and Shadow Mountain Lodge, to remain lodges in exchange for program benefits. Those lodges took advantage of building permit fee reductions when undertaking improvements to their buildings. In 2015, the Boomerang (currently not in operation) agreed to a 20-year commitment to operate as a lodge in exchange for a 25% reduction in Plan Check, Energy Code, Zoning Review, Engineering Review, Utility Review, CMP, and Building Permit Fees. In 2017, the Prospector Lodge received a building permit fee reduction of $1,988 in exchange for a five-year commitment to continue operation as a lodge. Also, in 2017 the Shadow Mountain Lodge received a building permit fee reduction of $1,407 for a five-year commitment.

Presently, the Hotel Aspen is preparing a building permit submittal. City staff has worked with the ownership to provide SLPP benefits to that project, although the details of the benefits and agreement to remain a lodge have yet to be finalized. To date, no property has leveraged the rebate money available for right-of-way improvements.

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Page 3 of 3Small Lodge Preservation Program

The Energy Efficiency (SLEEP) portion of the program, administered by the Climate Action Office staff in partnership with CORE, has financed hundreds of thousands of dollars in efficiency upgrades of small lodges. (Those expenditures are outline in Exhibit B. Accounting is not yet available for 2019.) Without the SLEEPP program, many of these efficiency improvements would not have been undertaken. In addition to incentivizing small lodges to remain, the resulting energy savings and emissions reductions have the ancillary benefit of delivering on Council’s climate action goals.

SLPP is a highly successful and popular program. During outreach efforts in late 2018 in support of the program extension process, Community Development staff has received only positive comments from member lodges. Since the program was created in 2015, two additional lodges which meet the qualifying criteria have enrolled in the program. Extending the SLPP for an additional five years provided Council with an established means of supporting the existing city bed base. These small lodge agreements represent a mutual agreement between the lodges and the community about the importance of small lodges to our economy and character. The program also delivers on several Council goals and City policies related to commercial vitality and sustainability. This is particularly true given the relatively low annual budget allocation of $141,000 to fund the program, much of which goes unspent in each budget year.

FINANCIAL IMPACTS: Council grants $141,000 in annual budget authority to finance the SLPP. This includes the City portion of the program cost for SLEEP, as well as authority to spend monies earmarked for the other benefits in the program. Based on the accounting in Exhibit B, the City and CORE combined to provide $291,339 in funding to SLEEP participants. The two SLPP agreements leveraged an additional $3,399 in Community Development funds. All monies not spend in a budget year are returned to the general fund. In this way, the program is both cost efficient and fiscally responsible, while continuing to offer meaningful financial assistance to properties which meet the program criteria and community lodging goals.

ENVIRONMENTAL IMPACTS: While the SLEEP program delivers tangible building efficiency improvements, there is not presently an accounting of the CO2-E emissions reductions from those improvements. Additional staff analysis and coordination with CORE would be required to assign a CO2-E amount to the reductions realized from those improvements.

ALTERNATIVES: N/A

RECOMMENDATIONS: N/A

CITY MANAGER COMMENTS:

ExhibitsA – Ordinance 15, Series 2015B – Small Lodge Preservation Program Expenditures by Year

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ORDINANCE No. 15

Series of 2015)

AN ORDINANCE OF THE ASPEN CITY COUNCIL ADOPTING A PROGRAM TO

ASSIST SMALL LODGES TO CONTINUE OPERATING AS SMALL LODGES.

WHEREAS, pursuant to Section 26. 310.020( A), the Community Development

Department received direction from City Council to explore code amendments related to thecreation of a small lodge preservation program to bolster the bed base in both traditional hotel

units, particularly in small lodges; and,

WHEREAS, the Community Development Department conducted existing conditionsresearch to understand Aspen' s existing lodge inventory, the occupancy and rate characteristicsof Aspen' s bed base, the economics of upgrading, expanding, or developing lodge products, thelatest visitor demographics, and the types of lodging product most in demand; and,

WHEREAS, pursuant to Section 26. 310. 020( B)( 1), the Community DevelopmentDepartment conducted extensive Public Outreach with community members, the Aspen

Chamber Resort Association, condominium and lodging owners, managers, and stakeholders, thePlanning & Zoning Commission, the Historic Preservation Commission, and City Councilregarding lodging; and,

WHEREAS, pursuant to Section 26.310. 020(B)( 2), during a duly noticed public hearingon December 1, 2014 and December 8, 2014, the City Council directed staff to draft a codeamendment to assist small lodges to continue operating as small lodges; and,

WHEREAS, the Community Development Director has recommended approval of theproposed amendments to Title 26, the City of Aspen Land Use Code to implement a small lodgeassistance program; and,

WHEREAS, the Aspen City Council has reviewed the proposed code amendments andfinds that the amendments meet or exceed all applicable standards pursuant to Chapter 26.310.050;

and,

WHEREAS, the City Council finds that this Ordinance implements the City' s goals relatedreplenishing and diversifying the lodging inventory, as articulated in the 2012 Aspen AreaCommunity Plan; and

WHEREAS, the Aspen City Council finds that this Ordinance furthers and is necessary forthe promotion of public health, safety, and welfare; and

NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF

ASPEN, COLORADO THAT:

Section 1: Code Amendment Obiectives

The goals and objectives of the code amendment, as outlined in the Policy Resolution, are to:

Small Lodges Preservation Program

Ordinance 15, Series 2015

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a. Recognize that the bed base, particularly the small lodges, is a critical part of the City' soverall infrastructure.

b. Ensure the, Aspen bed base provides a number, diversity, and quality of lodging options tobe attractive and welcoming to the next generation of visitors.

c. Encourage investment in existing lodges to meet visitor expectations.d. Strive for lodging being the " highest and best" use in the lodging zone.e. Make sure the bed base continues to be compatible with community character.f. Focus on small and economy/moderate lodge investment first.g. Reduce or eliminate city process and fee barriers to investment in existing lodge properties.

Section 2: Applicability and TimeframeThe Small Lodge Preservation Program ( hereinafter " Program") is established for a period of

five ( 5) years from the date of passage of this Ordinance. During that time, the Program isavailable to the existing small lodges listed below, only for such time as they remain smalllodges:

Hotel Address

Annabelle Inn 232 W Main St

Aspen Mountain Lodge 311 W Main St

Boomerang Lodge 500 W Hopkins Ave

Chalet Lisl 100 E Hyman Ave

Hearthstone House 134 E Hyman Ave

Hotel Durant 122 E Durant Ave

Molly Gibson 101 W Main St

Hotel Aspen 110 W Main St

Mountain Chalet 333 E Durant Ave

Snow Queen Lodge 124 E Cooper Ave

St. Moritz Lodge 334 W Hyman Ave

Tyrolean Lodge 200_W Main St

A new small lodge is eligible to participate in the program if it meets all of the following criteria:1. Contains fifty (50) or fewer rooms, and2. Is located in the Lodge ( L), Commercial Lodge ( CL), Lodge Preservation Overlay ( LP),

or Lodge Overlay (LO) zone districts.

City Council, at its sole discretion, may amend the lodges eligible for or extend the timeframe ofthe Small Lodge Preservation Program by Resolution.

Section 3: Small Lodge Planning Assistance

Planning assistance is available to assist the small lodges through the City of Aspen land use andbuilding permit processes, as well as identifying non-city programs, such as CORE grants, that maybe of assistance to the small lodge.

Small Lodges Preservation Program

Ordinance 15, Series 2015

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The planning assistance described above is dependent on the funding available to provide theassistance.

Section 4: Express Lane for Land Use Reviews

Small lodges are eligible for expedited review of all land use cases. A small lodge requestingexpedited review shall include the request in their land use application, and shall be scheduled for

the initial public hearing as quickly as possible. This expedited review shall in no way waive anyapplication requirements, including that the project application be complete prior to scheduling ofany public hearings.

Section 5: Express Lane for BuildinjZ Permit ReviewsSmall lodges are eligible for expedited review of all building permits. Complete submittals for

small lodge projects will be reviewed ahead of standard building permit submittals. Standardprojects do not include affordable housing projects, phased permits, and other projects the BuildingDepartment defines as " non-standard." Resubmittals for small lodge projects will be queued with

all other permits.

The queuing described above is dependent on the funding available to review small lodgeprojects ahead of standard projects.

Section 6: Building Code Assessment

Small lodges are eligible for a free building code assessment to identify areas of the lodge thatcould or should be upgraded to current building codes. The assessment will be completed by athird party, and reimbursed by the city up to $0. 50 per square foot.

The building code assessments described above are dependent on the funding available toprovide the additional subsidies.

Section 7: Small Lodge Energy Efficiency Program

Small lodges are eligible for free energy audits and additional subsidies for energy efficiencyimprovements through a new Small Lodges Energy Program. This program would provide

subsidies for,energy audits and improvements after the existing CORE and City of Aspen EnergyEfficiency subsidies are applied. Energy improvements up to $ 20,000 are eligible for a combined

CORE, City of Aspen Energy Efficiency Program, and Small Lodges Energy Efficiency Programsubsidy, up to 100% of the project cost. Energy Improvements above $ 20,000 are eligible for a

combined 50% subsidy.

The energy benefits described above are dependent on the funding available to provide theadditional subsidies.

Section 8: Small Lodges Building Permit Fee DiscountsSmall lodges are eligible for a discount on building permit fees. Chapter 2. 12. 100 of the Municipal

Code is hereby amended to add the following language:

Small Lodges Preservation Program

Ordinance 15, Series 2015

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Community Purpose Discount ProgramsApplications for Building Permits for Small Lodges, as defined in Ordinance 15, Series 2015,are eligible for reduced building permit review fees based on the following schedule. To be

eligible for the discount, all lodges must enter into an agreement with the City stating that theproperty will remain a lodge for a minimum number of years, and that if the use changesduring that time period the property shall owe the City 100% of the building permit fees. Thereductions shall apply to Plan Check, Energy Code, Zoning Review, Engineering Review,Utility Review, CMP, and Building Permit, Fees.

of Building Length of

Category of Work Permit fee Citycharged Agreement

Minor interior upgrade ( i.e. paint, carpet, light fixtures) 25% 5 Years

Minor exterior upgrade ( i.e. new windows, newo

paint/exterior materials) 25/ 0 5 years

Major interior upgrade A (i.e. remodel units, including 50% 10 yearsbathrooms)

Major interior upgrade B ( i. e. remodel common areas and50% 10 years

any kitchen/ food service facilities)Redevelopment or Major Expansion 75% 20 years

Section 9: Improvements. in the Right-of-Way

The cost, as approved by the City, of any required public improvements located in the publicright-of-way, such as curb & gutter, sidewalks, and street trees that are related to the Small

Lodge Preservation Program shall be reimbursed by the City. The Small Lodge shall be

responsible for the design and completion of the improvements, and the City shall reimburse theSmall Lodge for the cost of the improvements following final Certificate of Occupancy. Theallowable reimbursement is provided for in the Small Lodge Right-of-Way Improvementestimate schedule on file with the City of Aspen Engineering Department. This schedule will beupdated on an annual basis to account for construction inflation costs.

Section 10: Costs associated with the program

All costs to the City for all program elements outlined herein are subject to available funds.

Section 11: Budget authority

City Council hereby grants budget authority of $5, 000 for the Small Lodge Planning AssistanceSection 3), and $ 20, 000 for Small Lodge Energy Efficiency Program ( Section 7). Money will be

formally allocated during the Fall 2015 Supplemental Budget.

All other programs shall have no available funding for 2015.

Section 12: Any scrivener' s errors contained in the code amendments herein, including but notlimited to mislabeled subsections or titles, may be corrected administratively following adoptionof the Ordinance.

Small Lodges Preservation Program

Ordinance 15, Series 2015

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Section 13: Effect Upon Existiniz Litization.

This ordinance shall not affect any existing litigation and shall not operate as an abatement of anyaction or proceeding now pending under or by virtue of the ordinances repealed or amended asherein provided, and the same shall be conducted and concluded under such prior ordinances.

Section 14: Severability.

If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reasonheld invalid or unconstitutional in a court of competent jurisdiction, such portion shall be deemed a

separate, distinct and independent provision and shall not affect the validity of the remainingportions thereof.

Section 15: Effective Date.

In accordance with Section 4. 9 of the City of Aspen Home Rule Charter, this ordinance shallbecome effective thirty (30) days following final passage.

Section 16:

A public hearing on this ordinance shall be held on the 27th day of May, 2015., at a meeting of theAspen City Council commencing at 5: 00 p.m. in the City Council Chambers, Aspen City Hall,Aspen, Colorado, a minimum of fifteen days prior to which hearing a public notice of the same shallbe published in a newspaper of general circulation within the City of Aspen.

INTRODUCED, READ AND ORDERED PUBLISHED as provided by law, by the City Councilof the City of Aspen on the 27th day of April, 2015.

At st:

inda Manning, City Cl rk Steven Skadr n, MAyor

FINALLY, adopted, passed and approved this 27th day of May, 2015.

Att t:

y si,Linda Manning, City Cler Steven Skad on, Mayor

Approved as to form:

mes.R. True, City Attorney

Small Lodges Preservation Program

Ordinance 15, Series 2015

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Exhibit B: Small Lodge Energy Efficiency Program Annual Accounting 2015 – 2018

YEAR LODGE E.E. IMPROVEMENTS SLEEP BENEFIT2015 Mountain Chalet new high efficiency

refrigerators$9,672

St. Moritz high efficiency boiler upgrade $10,328TOTAL $20,000

2016 Molly Gibson high efficiency lighting upgrade $2,116Hotel Aspen high efficiency lighting upgrade $4,430Snow Queen Lodge high efficiency boiler, lighting,

refrigerators, snowmelt timers$16,992

Hearthstone House high efficiency boilers and water heaters

$26,822

Shadow Mountain Lodge

window and door upgrades $24,200

Prospector Condos high efficiency lighting and thermostat upgrades

$7,634

Aspen Mountain Lodge high efficiency heater upgrades $11,406Annabelle Inn HVAC upgrades $6,400

TOTAL $100,1672017 Prospector Condos window and door upgrades $20,000

Shadow Mountain Lodge

window upgrades $3,967

Annabelle Inn HVAC upgrades $10,154Aspen Mountain Lodge HVAC upgrades $20,000

Molly Gibsonhigh efficiency lighting upgrade, HVAC upgrades $13,843

Hotel Aspennew high efficiency refrigerators $2,750

St. Moritz high efficiency lighting upgrade $11,344

Shadow Mountain Lodge

Insulations upgrades, high efficiency lighting upgrade, HVAC upgrades $10,547

TOTAL $92,6052018 St. Moritz High efficiency lighting and

refrigerators$10,071

Hotel Aspen High efficiency lighting and refrigerators

$2,928

Molly Gibson HVAC and lighting upgrades $13,797Annabelle Inn HVAC upgrades $10,941Aspen Mountain Lodge HVAC upgrades $20,000Prospector Condos high efficiency lighting upgrade $3,937

TOTAL $78,5764-Year TOTAL $291,339

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INFORMATION MEMORANDUM

TO: City of Aspen Mayor and Council

FROM: Amy Simon, Historic Preservation Officer

THROUGH: Jennifer Phelan, Interim Community Development Director

MEMO DATE:October 1, 2019

RE: Information Only: Historic Inventory Update

SUMMARY AND BACKGROUND: This is an information only memo regarding an update to the City of Aspen Inventory of Historic Sites and Structures. A first phase of this update was approved for funding by a previous Council and is underway, with a consultant visiting eightyproperties in the West End, taking new photographs and entering data using forms developed by the State. Community Development’s proposed 2020 workplan indicated that additional phases will be needed to cover the entire Inventory of 300 properties. Council requested further explanation, which is provided below.

The careful process of comprehensively surveying Aspen’s historic structures and places, then developing policies, regulations and guidelines for their treatment is the foundation of the City’s historic preservation efforts. A historic resource survey includes field work, investigating the history of a property and its early occupants, researching historic photos and maps and recording the information in a consistent format. Aspen’s first survey was completed in 1980. The resulting information was then evaluated against established criteria for historic significance and qualified properties were listed on the Inventory of Historic Sites and Structures.

The Inventory is not static; appropriate management requires periodic documentation of restoration or alterations that have occurred. This is the focus of the current update. Stewardship of the Inventory may also include consideration of additional properties that may have gained significance with the passage of time. That is not part of the current scope.

The City agreed to undertake these practices when, in 1987, Aspen became a “Certified Local Government (CLG).” The CLG program is derived from the National Historic Preservation Act of 1966 and administered by the National Park Service and state historical societies, in our case History Colorado. The goal is to align the preservation efforts of local, state and federal agencies.

A community which is a designated CLG must meet and maintain certain requirements, which are:

A. The local government must enforce appropriate state and local legislation for the designation and protection of historic properties. 13

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Historic Inventory Update

B. The local government must establish by local ordinance an adequate and qualified historic preservation commission.

C. The local government must maintain a system for survey and inventory of historic properties.

D. The local government shall provide for adequate public participation in local historic preservation programs (including the process of recommending properties for nomination to the National Register.)

E. Local Governments may opt to undertake specific SHPO-delegated responsibilities.

Aspen has met these requirements for the last 32 years, confirmed by History Colorado, who reviews all HPC minutes, reviews an annual report filed by City staff, and periodically sends a representative to attend HPC meetings to observe our process. There are 64 CLGs in Colorado. Council will note item C above states that, “the local government must maintain a system for survey and inventory of historic properties.” The Certified Local Government Handbook goes on to indicate “the frequency of survey updates will vary depending on the amount of change happening within the survey area, but resurvey efforts should generally occur every 5 to 10 years.”

DISCUSSION: Properties have been added and deleted from the Inventory by Council ordinance over the years, particularly during the two previous updates that occurred in 1993 and 2000. The focus of the 2000 survey was not only to revisit designated properties (almost all of which were associated with the Victorian era), but also to identify additional potential historic resources related to Aspen’s postwar rebirth as a cultural center and ski resort. This resulted in a years-long community discussion of preservation policy and ultimately the designation of forty properties and the creation of the AspenModern voluntary landmarking program.

The AspenModern ordinance, passed in 2012, included a non-binding representation by the City Council of that time that the City would not pursue additional survey of postwar era properties for 10 years. Staff informed History Colorado of this in subsequent annual reports and has also explained in detail that various other priorities and workload have taken precedent over re-survey of already listed properties. The City’s position has been accepted each year, but we are at a point now of being far past (as much as 15 years past) the established timeframe. Council approved $25,000 towards survey work in response to a 2016 Supplemental Budget request from Community Development. More pressing priorities and a period of staff turnover required the funds to be rolled over to 2019.

FINANCIAL IMPACTS: The contract for the current phase of work is $25,000. BendonAdams is the consultant, selected after a request for proposals was sent to numerous qualified firms around the state. Three responses were received. Staff worked with the Procurement Officer to follow all City protocols for selection and determined that BendonAdams’ proposal was the best qualified in terms of approach and budget.

Staff explained to Council at the time of the 2016 budget request that we were uncertain how many resources could be covered for $25,000 and we would view this as a phased project. Now that proposals have been received, we understand the cost per property to be approximately $300. The current contract covers 80 properties, with some extra hours budgeted for complex sites, public outreach, coordination with History Colorado and a conclusion report. Phase 1 is

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Page 3 of 3Informational Memo

Historic Inventory Update

only covering Victorian era homes in close proximity to each other in the West End for efficiency. Survey of the remaining 220 properties will occur in additional phases and will require budget requests to Council. The approximate anticipated price of the remaining workis $66,000. Staff will seek grant assistance for a portion of this cost through the Certified Local Government program, now that we have a vetted budget as a basis for the request.

The product of this Inventory evaluation will be editable PDF Inventory forms which staff can update following project reviews. Future management of the inventory may be able to be completed in-house due to this new format.

To remain a Certified Local Government and to responsibly administer the historic preservation program, periodic survey updates are necessary. The benefits of being a CLG include exhibiting leadership in the protection of historic resources, receiving technical assistance from History Colorado, having a formal role in the National Register of Historic Places process, being eligible for no-match grants, and assuring the eligibility of local properties for state historic preservation tax credits.

ENVIRONMENTAL IMPACTS: N/A

ALTERNATIVES: As noted above, the City can work with History Colorado to identify a reasonable timeframe for surveys, and staff can plan to keep records current by revising inventory forms as development occurs on each inventoried property.

RECOMMENDATIONS: N/A

CITY MANAGER COMMENTS:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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