AGENDA ITEM II.A

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES

LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526

The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday May 24, 2017 at 5:20 p.m. in the Robert H. Stephens Room of the main campus with Chairman Shackelford presiding. I. Preliminary Matters

A. Roll Call Members present were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore, Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. B. Pledge of Allegiance Chairman Shackelford asked Miss Moore to lead the audience in the pledge of allegiance.

C. Adoption of Agenda of the May 24, 2017 Meeting

MOTION NO 5-24-17-1: Mr. Reichert moved to adopt the agenda of May 24, 2017 meeting. Mr. Findley seconded.

Upon roll call vote those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED D. Introductions and Recognitions Chair Shackelford announced that Mr. Steve Haury, Treasurer, has tendered his resignation and thanked him for his many years of service to the college.

E. Hearing of Citizens - None

6

AGENDA ITEM II.A

II. Consent Agenda

MOTION NO. 5-24-17-2: Mr. Rosenthal moved to:

approve the minutes of the Regular Meeting of April 26, 2017;

ratify disbursements of the bi-monthly checks, E-Commerce Refunds, ACH and Wire transactions issued during April 2017 and ratify the April 2017 Treasurer’s Report;

ratify out-of-state travel for the attached list of employees;

approve out-of-state travel for the attached list of employees;

approve the specific stop-loss policy with a liability limit of $100,000, per claim for FY 2018 proposed by AIG at an annual cost of $582,071;

approve the Credit Hour Agreement with Levi, Ray & Shoup, Inc.; approve the amendment of the Training Contract Agreement with MK Education and approve the 2 + 2 Articulation Agreement with Southern Illinois University Edwardsville;

approve the three year contract agreement with CurricUNET at a total cost of $38,841;

ratify the listed change order in the amount of ($10,000) for the New Sidewalk Lighting South Side Main Campus as presented;

approve both Base Bids, and both Alternate Bids from Henson Robinson Company in the total amount of $395,231 and to establish a project contingency in the amount of $39,500 for an aggregate amount of $434,731 to complete the Sangamon Hall North AHU Coils & Valves Project and Menard Hall AHU Coils & Valves Project at LLCC’s Main Campus;

approve the Base Bid, and Alternate Bid #1 from E.L. Pruitt Company in the total amount of $306,206 and to establish a project contingency in the amount of $30,600 for an aggregate amount of $336,806 to complete the Montgomery Hall AHU Replacement Project at LLCC’s Main Campus.

Mr. Reichert seconded.

Upon roll call vote those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED

7

AGENDA ITEM II.A

III. Action Agenda

A. Policies - None

B. Academic Services Division Items - None

C. Student Services Division Items – None

D. Administrative Services Division Items – None

E. Information Technology Systems Items – None

F. Workforce Development and Community Education Items – None

G. Executive Division Items - None IV. Information Items

A. Staff Reports

1. Academic Services - None

2. Student Services – None

3. Administrative Services

a. Position Vacancies and Hires

Dr. Warren noted this item has been updated.

b. Construction Progress Update

The new sidewalk lighting project on the south side of the main campus is underway.

4. Information Technology Systems – None

5. Workforce Development and Community Education - None

6. Executive Division

a. Review of Agenda Master Calendar

8

AGENDA ITEM II.A

Dr. Warren reminded Board members that a Budget Workshop will follow the regularly scheduled June 28th Board of Trustees meeting.

B. President’s Report

Dr. Warren stated that we wrapped up the College’s 50th anniversary celebration yesterday with our final outreach center event at LLCC – Taylorville. It was a small event done in conjunction with our regularly scheduled Taylorville Community Partnership meeting. Mayor Bruce Barry presented a city proclamation in honor of the college, and Alderman Earl Waters unwrapped a new street sign, “Lincoln Land Way”, to mark the renaming of the former Lee Norse Drive on the north side of LLCC – Taylorville. Last Wednesday, May 17th, Dr. Warren was at LLCC – Beardstown for a Chamber Business after Hours event along with Chair Dennis Shackelford. They accepted a proclamation from Mayor Leslie Harris. On May 10th, Dr. Warren attended the LLCC – Litchfield’s 50th anniversary event, sponsored in collaboration with the Litchfield and Hillsboro Chambers of Commerce. Chair Shackelford and Board Secretary Elmore along with Dr. Warren accepted proclamations from Litchfield Mayor Steve Dougherty and Hillsboro City Councilman Don Downs. A special guest was Dorothy Mansholt, a former Litchfield mayor who participated in the groundbreaking for the Litchfield facility in the early 1990s. On Friday, May 5th, LLCC – Jacksonville celebrated with a Business after Hours event and art exhibit. Along with Dr. Warren, Immediate Past Chair Craig Findley spoke and Chair Dennis Shackelford was present to accept a resolution from Jacksonville Mayor Andy Ezard. All of the outreach center events featured the “FORWARD: An anniversary exhibit” on display along with our decade banners. Dr. Warren included historical facts about the individual centers in her remarks at each event. The LLCC Foundation Gala also featured a 50th anniversary, late 60s theme. Close to 300 guests attended the event. Since we are still waiting for some outstanding invoices, we have not yet calculated our total. The Student Recognition Ceremony honored students for their various accomplishments including the announcement of this year’s Outstanding Graduates, Catherine Wittler and Brandon Lewis. Dr. Warren thanked Gordon Gates and Dennis Shackelford for participating in this event. The 23rd annual Employee Recognition Ceremony culminated in the announcement of the Raymond and Ann Pearson Master Teacher: Beth Hoffman, Professor of Speech.

9

AGENDA ITEM II.A

Dr. Warren thanked Dennis Shackelford for helping host the event. Distinguished Service Awards went to Peggy Goetsch, Professor of Biology, Dr. Tricia Kujawa, Director of Institutional Effectiveness; Joanie Rogers, Alumni Services/Foundation Coordinator and Shelby Bedford, Program Assistant, Student Success. Also recognized were retirees, service anniversaries, faculty emeriti and NISOD winners. On May 12th, certificates and degrees to 312 students were conferred at the college’s annual Commencement Ceremony. There were 1,739 students in total who received degrees and certificates. The 2nd annual Video Game Design Tournament was held in late April. It was a success with 16 teams of students from the Video Game Design course demonstrating their games and competing for awards. Nearly 400 7th graders from Chatham Middle School and their teachers visited campus for a presentation and tours in early May. Farm Credit Illinois presented a $5,000 check for the LLCC Ag program during the Ag Club’s annual end-of-year cookout and awards event. LLCC Theatre, in collaboration with Theatre in the Park, presents “The Three Musketeers” again this weekend, Thursday through Saturday, at Lincoln’s New Salem State Historic Site. Governor Bruce Rauner visited the Illinois Small Business Development Center at LLCC during National Small Business Week to speak to the Sangamon CEO class. Trustee Jeff Fulgenzi attended and Kevin Lust, Director of the Small Business Development Center was honored last Friday at the Sangamon CEO “Person of the Year”. The Workforce Division is gearing up for a “Sustainable Agriculture Youth Workforce Development Program,” made possible through a $2,000 grant from the North Central Region Sustainable Agriculture Research and Education Program. The grant will be used to teach sustainable agriculture to disadvantaged community youth in partnership with the Boys and Girls Club of Central Illinois. Participants will also run a farm stand on Mondays beginning in late June. Dr. Warren stated that we have had a number of projects with the Boys and Girls Club including “college prep” courses that were funded by a donor and developed and taught with the assistance of Lesley Frederick, Vice President of Student Services and Chris Barry, our Director of Student Retention and Success. Dr. Warren thanked Gordon Gates for letting us know about an event tonight with some new Boys and Girls Club high school graduates who are being recognized. Karen Sanders, Executive Director LLCC Foundation is there with LLCC gifts and we are

10

AGENDA ITEM II.A

hopeful that all of the group will be here next week to talk about college and what they need to do to get started. Dr. Warren confirmed with ICCTA that both FOIA training and the Open Meetings Act training would count for one hour of the state mandated leadership training for community college trustees. The board can discuss and decide how future training requirements will be met as long as training is completed by next April. Dr. Warren stated that Senate Bill 888 which would allow community colleges throughout the state who currently offer an Associate Degree in Nursing to establish and offer a Bachelor of Science Degree in Nursing failed in committee this past week. Senator Manar has not yet determined the next step. Dr. Warren gave a brief update on the State of Illinois budget situation.

C. Report from Faculty Association - None

D. Report from Classified Staff - None

E. Report from Professional Staff - None

F. Report from Facilities Services Council - None

G. Chairman’s Report

Chair Shackelford thanked everyone for all their hard work at the college events held in May.

H. Secretary’s Report - None

I. Foundation Report - None

J. Other Board Members’ Reports - None

V. Strategic Discussion

A. Strategic Planning Process: Mission, Vision, Values

Co-Chairs of the Strategic Planning Team, Dr. Scott Stallman, AVP of LLCC Outreach, and Dr. Jason Dockter, Professor of English, provided an update on LLCC’s Five-Year Strategic Planning Process. The Strategic Planning Review Team and the four committees comprising representatives from across the college have worked to analyze

11

AGENDA ITEM II.A

and provide feedback on the environmental scan. The team has recommended no changes to the current Mission statement, however, recommendations were made for a new Vision statement. The team suggested the list of values is long and believes an acronym could be helpful. They proposed A-Access and Success, D-Diversity, A-Accountability, P-Progress, T-Teaching and Learning. The group also believes we should measure our ability to live our values using the same mechanism we use for goals, tying college initiatives to each value as well as each goal. The only recommendation for Goals 1 - 4 was to remove the bulleted items. Goal 5 Diversity and Cultural Competency and Goal 6 Operational Strength were both reviewed. The board conversed about the phrasing of each goal so that the message is clear and understood. One last recommendation is to allow initiatives to be tied to more than one goal, a primary and a secondary. This will provide a more accurate representation of how well the institution is focusing efforts on the various goals. The next step in the process is choosing Key Performance Indicators which will measure the six goals. The Strategic Planning Team plans to present the completed Five-Year Strategic Plan to the Board of Trustees in August 2017 for adoption.

VI. Executive Session

MOTION NO. 5-24-17-3: Mr. Gates moved to hold an executive session for the purposes of discussing personnel matters, student matters, and pending/imminent legal matters. Mr. Findley seconded.

Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED

MOTION NO. 5-24-17-4: Mr. Reichert moved to return to open session at 6:57 p.m. Mr. Shackelford seconded.

Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED

12

AGENDA ITEM II.A

VII. Actions from Executive Session

MOTION NO. 5-24-17-5: Mr. Reichert moved to approve the attached personnel actions. Mr. Rosenthal seconded.

Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED

MOTION NO. 5-24-17-6: Mr. Findley moved to accept the resignation of the Treasurer. Mr. Fulgenzi seconded.

Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED

MOTION NO. 5-24-17-7: Mr. Findley moved for the interim appointment of Vice President McDonald to serve as Treasurer. Mr. Fulgenzi seconded.

Those members voting aye were Mr. Elmore, Mr. Findley, Mr. Fulgenzi, Mr. Gates, Miss Moore (advisory), Mr. Reichert, Mr. Rosenthal and Mr. Shackelford. PASSED VIII. Adjournment

MOTION NO. 5-24-17-8: Mr. Reichert moved to adjourn the meeting. Mr. Shackelford seconded.

13

AGENDA ITEM II.A

MEMORANDUM TO: Members, LLCC Board of Trustees

FROM: Charlotte J. Warren President SUBJECT: Ratification of Out-of-State Travel DATE: May 24, 2017

Name Meeting Location Date Account Amount Croteau, Becky, Goetsch, Peggy and Environmental Club (Approx. 10 Students)

Johnson’s Shut - Ins State Park

Middle Brook, MO

May 17-19, 2017

Club Expense $1,029

15

AGENDA ITEM II.A

MEMORANDUM TO: Members, LLCC Board of Trustees

FROM: Charlotte J. Warren President SUBJECT: Approval of Out-of-State Travel DATE: May 24, 2017

Name Meeting Location Account Amount Brothers, Deborah

Harvard Fellowship-National Endowment for the Humanities

Cambridge, MA Faculty Allocation $2,126

Cox, Dave and Bio 209 (Approx. 15 Students)

Belize Trip – January 2018 Belize Student Trip $23,850*

Liesen, Diane 2017 American Society of Electroneurodiagnostic Technologists Annual Conference

Tucson, AZ Administrative $1,788

Maskey, Cynthia

Nursing Alliance Leadership Academy

Louisville, KY Paid by Organization for Associate Degree Nursing

$0

Maskey, Cynthia

Accreditation Commission for Education in Nursing Site Visit

Poplar Bluff, MO Paid by Accreditation Commission for Education in Nursing

$0

Maskey, Cynthia

Organization for Associate Degree Nursing Convention

Scottsdale, AZ Paid by Organization for Associate Degree Nursing

$0

Phelon, Michael

National Consortium on College Men of Color

San Diego, CA Grant Funds $1,500

Smock, Cindy 2017 American Society of Electroneurodiagnostic Technologists Annual Conference

Tucson, AZ Program Improvement Grant

$1,157

Warren, Charlotte

Reserve Forces Policy Board

Washington, DC Paid by US Department of Defense

$0

Whalen, Lynn National Council for Marketing & Public Relations Summer Board Meeting

Las Vegas, NV Paid by National Council for Marketing & Public Relations

$0

*Student Fees

16

AGENDA ITEM II.A

MEMORANDUM TO: Members, LLCC Board of Trustees FROM: Charlotte J. Warren President SUBJECT: Personnel Matters DATE: May 24, 2017 We recommend the following personnel actions:

ADMINISTRATIVE

A. Resignations EFFECTIVE

NAME POSITION DATE Scott Stallman Associate VP, LLCC Outreach 07/13/17

B. Approve a 10% increase to the salary of Dave Bretscher, Director, Facilities

Services, who will oversee the construction management projects due to the retirement of Hugh Garvey, AVP Construction. This increase will be effective May 1 and will continue until a decision is made on the vacancy.

FACULTY

A. Approve the employment of Ms. Joi Mauk as Nursing Instructor. Ms. Mauk has a Master of Science in Nursing from Benedictine University and is currently a registered nurse at St. John’s Children’s Hospital and also an adjunct faculty member at LLCC. Her employment will be effective August 17, 2017, and placement will be on Column Masters, Step 5 of the 2017-18 faculty salary schedule. A copy of her resume is attached.

17