AGENDA - Placer County Office of Education Meetings SEAC... · 4.2 Behavior Advantage Aaron Stabel from Behavior Consultants International presented an ... The agenda for the Regional

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Gayle Garbolino-Mojica, County Superintendent of Schools

Barbara Morton, Executive Director, SELPA

Special Education Administrators Committee (SEAC)

Location Date/Time

Placer County Office of Education May 15, 2015

PCOE Main – Burns Room 8:30am – 12:00pm

360 Nevada Street, Auburn, CA

AGENDA

1. Call to Order and Establish Quorum

2. Public Comment – This is the time in which anyone in the audience may address the Committee on any item that is not on the

agenda. Comments will be limited to three (3) minutes unless the Committee agrees to extend the time beyond three (3) minutes. The

Committee has the discretion to restrict public comments to those matters it deems relevant to its subject matter jurisdiction.

3. Action Items:

3.1 Approval of Minutes - Approval of Minutes from the April 17, 2015 Special Education

Administrators Committee (SEAC) meeting is requested.

4. Discussion Items:

4.1Compliance Update – Updates from California Department of Education (CDE) will be

discussed.

4.2 Non-Public School (NPS) Update – The status of a local review and expansion of another NPS

will be discussed.

5. Information Items: 5.1 Staff Development Update – Staff Development activities and a summary of workshop

participants by Local Education Agency (LEA) will be reviewed.

5.2 Outside Agency Updates – Annual Memorandum of Understanding (MOU) renewals will be

presented.

5.3 Annual Budget Plan (ABP) and Annual Service Plan (ASP) – Both plans are presented for

review prior to adoption by the Council of Superintendents (COS).

5.4 Community Advisory Committee (CAC) Update – An update on recent and upcoming CAC

activities will be shared.

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SEAC Agenda

May 15, 2015

Page 2

5.5 Comments from Committee Members – Members can share any important information and/or

reports with other members.

5.6 Executive Director Report – Updates on committee meetings and other current SELPA


Accommodating Those Individuals with Special Needs In Compliance with the Americans with Disabilities Act, the Placer County SELPA encourages those with disabilities to participate fully in the public meeting

process. If you have a special need in order to allow you to attend or participate in our public meetings., please contact our office at (530)886-5873, well in advance of

the regular meeting you wish to attend, so that we may make every reasonable effort to accommodate you, including aids or services. Documents distributed for

public session items, less than 72 hours prior to the meeting, are available for public inspection at the Placer County Office of Education, 360 Nevada Street,

Auburn, CA.

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PLACER COUNTY

SPECIAL EDUCATION LOCAL PLAN AREA

SPECIAL EDUCATION ADMINISTRATORS COMMITTEE

AGENDA ITEM NO. 3.1

MEETING DATE: 5-15-15

SUBJECT: Approval of Minutes.

AGENDA ITEM SUBMITTED FOR: SUBMITTED BY:

Public Hearing Barbara Morton

Reports/Presentations

X ACTION PRESENTING TO COUNCIL:

Information Barbara Morton

............................................................................................................................................................

Request for Action: Approval of the April 17, 2015 SEAC meeting minutes is requested.

............................................................................................................................................................

BACKGROUND AND SUMMARY: The minutes are attached for review.

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PLACER COUNTY SELPA

Gayle Garbolino-Mojica, County Superintendent of Schools

Barbara Morton, Executive Director SELPA

PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA

Special Education Administrators Committee (SEAC)

Minutes for April 17, 2015

1.0 Call to Order

After a quorum was established, the meeting of the Special Education Administrators Committee

(SEAC) was called to order by Barbara Morton, SELPA Executive Director, at 8:34am in the

Placer County Office of Education, Burns Conference Room.

Members Present:

Holly Van Doren-Ackerman Charter School District (ACSD)

Jennifer Lewandowski-Auburn Union School District (AUSD)

Kristi Ellison-Eureka Union School District (EUSD)

Karen Everett-Foresthill Union School District (FUSD)

Ramona Rogers –Horizon (HCS)/Partnerships for Student-Centered Learning (PaSCL) Charter

Schools

Jean Crouse- Loomis Union School District (LUSD)

Sue Latham-Newcastle Elementary School District (NESD)

Marsha Weis-Niegmann-Placer Hills Union School District (PHUSD)

Elena Dalfavero-Placer Union High School District (PUHSD)

Debbie Morris-Roseville City School District (RCSD)

Craig Garabedian-Roseville Joint Union High School District (RJUHSD)

Anthony Farenga-Tahoe Truckee Unified School District (TTUSD)

Susan Watkins-Western Placer Unified School District (WPUSD)

Others Present: Jillian King-SELPA Support Coordinator

Sonia Moscatelli-SELPA Program Specialist

Kristi Gregersen-SELPA Program Specialist

Ann Vollaro – SELPA Program Specialist

Melanie Purdy-SELPA Administrative Secretary

Susan Watts – Placer County Office of Education (PCOE)

Hillary Albrecht – Ackerman Charter School District

Kristina Royer-Rocklin Unified School District

Members Absent:

Lisa Graham – Alta Dutch Flat School District

Open Position– Colfax Elementary School District

Lynn Barbaria – Dry Creek Joint Elementary School District

Phil Williams - PCOE

2.0 Public Comment

There was no public comment.

3.0 Action:

3.1 Approval of Minutes

Craig Garabedian moved to approve the March 20, 2015 minutes and Debbie Morris seconded the

motion. It was carried unanimously by Aye votes of members present: Holly Van Doren, Jennifer

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Lewandowski, Kristi Ellison, Karen Everett, Ramona Rogers, Jean Crouse, Sue Latham, Marsh

Weis-Niegman, Elena DalFavero, Anthony Farenga and Susan Watkins.

4.0 Discussion Items:

4.1 Compliance Update

Horizon Charter School (HCS) and Dry Creek Joint Elementary School District (DCJESD) are

currently under Verification Review (VR). HCS has been in VR since spring 2013 and CDE is

scheduled to conduct its 6th on-site review there. DCJESD currently has only 1 on-site review

scheduled.

California Department of Education (CDE) completed a comparison of discipline data submitted

through California Longitudinal Pupil Achievement Data System (CALPADS) and California

Special Education Management Information System (CASEMIS). LEAs with a ratio of less than

50% alignment between the two systems were targeted for corrective action which requires data

analysis and implementation of procedures to align the data entered into both systems. A report,

which is certified by the SELPA director must be submitted by each LEA.

Data Identified Non Compliance (DINC) data will be extracted by SELPA and uploaded to CDE.

LEAs have one week to make further corrections. LEAs were sent an email about how to set up the

CASEMIS spreadsheet. In that email there’s a link for listing delay reasons which must be filled

out.

4.2 Behavior Advantage

Aaron Stabel from Behavior Consultants International presented an overview of the Behavior

Advantage Program. Aaron has partnered with a programmer to design behavior software called

Behavior Advantage to help streamline the Functional Behavior Assessment (FBA) and Behavior

Intervention Plan (BIP). The software also acts as a training tool and to document evidence-based

practices. The software streamlines the FBA process by providing an iCloud-based tracking

system. Aaron will send out a flyer and contact information to each member.

4.3 Allocation Plan Update

Both the Executive Committee of the Council of Superintendents (ECCOS) and the

Program/Business Review Committee (PBRC) have begun discussion on potential changes to the

Allocation Plan. RJUHSD suggested the option of an Average Daily Attendance- (ADA) only

model while other PBRC members requested more information on special factors to be considered

with an ADA-only model. ECCOS members feel the current Allocation Plan is working well but

are open to discussion if minor changes are suggested. They asked that SEAC discuss the

Philosophy Statement to determine if the bullet that states we are all responsible for all special

needs students is still a guiding principle. EUSD does support this statement and shared information

on the steps they have taken to meet with RJUHSD to better communicate student and program

needs. Other members also agreed that this remains a guiding principle. Most members are in

agreement that any proposal should include consideration of special factors such as independent

study, small district protection, geographic location and preschool.

A document outlining the differences in the data used to generate Severely Handicapped (SH)

funding under the current Allocation Plan compared to the data used to generate Low Incidence

(LI) funding at the state level was also included.

5.0 Information Items:

5.1 Staff Development Update

The Staff Development survey results were distributed and feedback was requested from members

on additional training to be provided for next school year. Members requested a Tier 2 intervention

training for students with behavioral needs. SELPA suggested LEA staff also consider the

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Educational Services Positive Behavior Interventions Support (PBIS) trainings. SELPA is also

researching trainings for Common Core State Standards (CCSS) and goals for special education.

A Diagnostic Center 2015-2016 At-A-Glance Professional Development Opportunities was

included and members were asked for feedback on which of these training should be offered. The

Diagnostic Center is available to present at school sites for staff development days. SELPA will

contact the Diagnostic Center if LEAs are interested.

Feedback was also requested on Patty Schetter’s Professional Learning Community (PLC) training.

Some members still have a need for this but others do not.

Assistive Technology (AT), Augmentative and Alternative Communication (AAC) Specialist

Training and Universal Design for Learning (UDL) trainings are planned for the 2015-2016 school

year. In addition, the staff from Ventura County SELPA will present on “Patterns of Strengths and

Weaknesses (PSW)” for assessing English Learners (EL) and African American (AA) students.

5.2 Special Education Information System (SEIS)/California Special Education Management

Information System (CASEMIS) Update

SELPA requested feedback from members on any proposed changes to State SELPA or SEIS forms

by April 30. TTUSD asked for critical forms to be in Spanish.

5.3 Legislative Priorities

Legislative Sharing Day is on April 29 and the WPUSD director and 3 CAC members will be

attending with SELPA staff. The 2015 Legislative Day Priorities were attached for member

reference.

5.4 Community Advisory Committee (CAC) Update

CAC and SELPA hosted a Birds and Bees training at the Seavey Center on April 16 with 30 parents

participating.

CAC has scheduled a joint planning meeting on October 21, 2015 from 10:30am to 11:30am and

requested that SEAC members attend.

The Region 3 Special Education Parent Conference is May 8 and if any parents would like to attend

please have them contact the SELPA.

CAC is focusing on recruiting new CAC representatives for the 2015-2016 school year. It’s

important for SELPA governance to have an active CAC Committee with a parent from each LEA.

5.5 Comments from Committee Members

RJUHSD requested feedback from members on the Unique Learning System. RJUHSD stated their

teachers are having difficulty with the math section while RCSD staff are having issues with the

copying preparation. PCOE is hosting a training on the advanced level on August 6 and 7, 2015 at

the Seavey Center and members can contact PCOE if staff is interested in attending.

The agenda for the Regional Program Specialist meeting on April 28 was distributed.

5.6 Executive Director Report

SELPA forwarded the annual CDE reminder for graduation requirements to members.

The legal opinion from Jonathan Reed was sent to all members and SELPA cautions using mental

health funds for behavior.

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Odyssey Learning Center will be raising their transportation rate from $35 to $50 in the 2015-2016

school year.

SELPA met with Sierra School Upper regarding opening a Non-Public School (NPS) in Placer

County. There are currently 14 Placer County students attending Sierra School Upper in

Sacramento. Members were polled and it appears Placer County would come very close to the

minimum of 30 students needed to open a stand-alone school. The population they would serve is

mainly ASD and ED. Sierra School provides transportation and is able to issue diplomas since they

are accredited. The next step is to find a facility.

6.0 Adjournment

6.1 The meeting was adjourned at 11:33am. The next SEAC meeting is scheduled for Friday,

May 15, 2015.

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PLACER COUNTY



AGENDA ITEM NO. 4.1


SUBJECT: Compliance Update.




X DISCUSSION PRESENTING TO COUNCIL:

Discussion Barbara Morton

BACKGROUND AND SUMMARY: CDE is conducting several reviews concurrently including

Verification Review (VR), Data Identified Non-Compliance (DINC) and alignment of CALPADS

and CASEMIS. Updates including the Annual Submission Process will be presented.

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PLACER COUNTY



AGENDA ITEM NO. 4.2


SUBJECT: NPS Update.




X DISCUSSION PRESENTING TO COUNCIL:

Discussion Barbara Morton

BACKGROUND AND SUMMARY: An update on the status of Sierra School opening a facility

in Placer County will be provided. In addition, the on-site review of Sierra Foothills Academy is

underway and preliminary results will be presented.

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PLACER COUNTY



AGENDA ITEM NO. 5.1


SUBJECT: Staff Development Update.




PRESENTING TO COUNCIL:

X INFORMATION Jillian King

BACKGROUND AND SUMMARY: Updates including attendance by Local Education Agency

(LEA) staff for 2014-2015 will be provided. A preliminary calendar for trainings scheduled for the

2015-2016 school year will also be presented.

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PLACER COUNTY



AGENDA ITEM NO. 5.2


SUBJECT: Outside Agency Updates.




PRESENTING TO COUNCIL:


BACKGROUND AND SUMMARY: The status of renewals of Memorandums of Understanding

(MOUs) for Alta Regional Center Part C, HeadStart and California Children’s Services (CCS) will

be presented.

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PLACER COUNTY



AGENDA ITEM NO. 5.3


SUBJECT: ABP and ASP.




Action/Discussion PRESENTING TO COUNCIL:

X INFORMATION Barbara Morton

BACKGROUND AND SUMMARY: Each year every SELPA must approve the Annual Budget

Plan (ABP) and the Annual Service Plan (ASP). This approval is obtained from the Council of

Superintendents (COS) each spring and it is scheduled for approval later in May. Both Plans are

included here for member information. The ABP is a simple one page document that shows only

specific Standardized Account Code Structure (SACS) codes required by CDE and as reported by

each LEA. It is not a comprehensive document. The ASP shows only those services reported by

LEAs via the Special Education Information System (SEIS) on December 1st. If a service is not

listed for an LEA it only means there were no IEPs with that service shown on that date. The ASP

also includes explanations for Code 900, or Other. Any LEA that uses this code must use it for the

same service across the LEA and must provide an explanation. In addition, services available in

incarceration facilities are included.

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PLACER COUNTY



AGENDA ITEM NO. 5.4


SUBJECT: CAC Update.






BACKGROUND AND SUMMARY: An update on recent and upcoming CAC activities will be

shared. CAC members will join SEAC representatives for lunch after the meeting. The CAC is

continuing to focus on involvement from all LEAs and an attendance roster for the 2014-2015 year

is included for review.

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PLACER COUNTY



AGENDA ITEM NO. 5.5


SUBJECT: Comments from Committee Members.






BACKGROUND AND SUMMARY: Members can share any important information and/or

reports with other members.

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PLACER COUNTY



AGENDA ITEM NO. 5.6


SUBJECT: Executive Director Report.






BACKGROUND AND SUMMARY: Updates on committee meetings and other current SELPA
