1015 Cultural Park Blvd.Cape Coral, FL

AGENDA THE MEETING OF THE DISTRICTING COMMISSION

November 15, 2021 3:00 PM Conference Room220A

1. Call to Order

A. Assistant City Clerk - Betty Castillo

2. Roll Call:

A. Eveland, Eidson, Gillis, Harris, Karnes, Lastra, and Leon

3. Approval of Minutes

4. Public Input

5. Business

A. Introduction of MembersB. Overview of Sunshine Laws and Robert's Rules - City Attorney

MenendezC. Discussion on Commission's Objectives and TimelinesD. Election of Chair and Vice ChairE. Approval of 2021-22 Meeting Schedule

6. Commissioner Comments

7. Date and Time of Next Meeting:

A. To be determined

8. Adjournment

In accordance with the Americans with Disabilities Act and Florida Statutes 2.86.26,persons needing a special accommodation to participate in this proceeding shouldcontact the Human Resources Department whose office is located at Cape Coral CityHall, 1015 Cultural Park Boulevard, Cape Coral, Florida; telephone 1-239-574-0530 for

assistance, if hearing impaired, telephone the Florida Relay Service Numbers, 1-800-955-8771 (TDD) or 1-800-955-8700 (v) for assistance.

If a person decides to appeal any decision made by the Board/Commission/Committeewith respect to any matter considered at such meeting or hearing, he will need a recordof the proceedings, and for such purpose, he may need to ensure that a verbatim recordof the proceedings is made, which record includes the testimony and evidence uponwhich the appeal is based.

Item Number: 5.C.Meeting Date: 11/15/2021Item Type: Business

AGENDA REQUEST FORMCITY OF CAPE CORAL

TITLE:Discussion on Commission's Objectives and Timelines

SUMMARY: For reference only: We have attached the presentation that was shared with City Council at their September 8, 2021Committee of the Whole (COW). Please use the following link to access the prior meeting minutes of the 2010-2011Districting Commission: https://capecoral.box.com/s/e3sl9dps21xobtciwic9p1m7w58h9vq4 The goal is to finalize and submit the Districting Commission's recommended plan to the City Clerk byFebruary 11, 2022, please see attached timeline (subject to change).

ADDITIONAL INFORMATION:

ATTACHMENTS:Description Type1. Districting Commission presentation to Council Presentation2. Districting Commission Timeline Backup Material

RedistrictingCommittee of the Whole, September 8, 2021

What and How?

Redistricting is the process by which the legislative body equalizes differences in the population of

districts by making adjustments to district boundaries.

General Guidelines:

Equal (almost) in population Don’t dilute minority voting strength

Follow census blocks Follow significant boundaries

Must be contiguous Should be as compact as possible

Preserve communities of interest May consider party affiliation

Information contained on this slide is courtesy of Kurt Spitzer, Florida League of Cities, kurtspitzer@ksanet.net

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Preparing for the Districting Report Completion date: By Friday, February 11, 2022

1. City Clerk’s department began advertising in August for the Districting Commission vacancies as

prescribed in the Charter.

2. ITS department will be utilizing ESRI’s online version software to provide GIS staff with the

necessary tools to work with the volunteer board to prepare and finalize their districting

recommendation plan.

3. The City of Cape Coral has access via the Federal Census Bureau website, to the Decennial

Census P.L. 94-171 Redistricting Data Summary files. This information was released on August 12,

2021. We anticipate the final redistricting data toolkit by September 30, 2021.

https://www.census.gov/programs-surveys/decennial-census/decade/2020/2020-census-results.html

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8.02(a) Number of Districts

Article 8.02, of the Cape Coral City Charter, states the

following:

(a) Number of Districts. There shall be seven (7) city

council districts.

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8.02(b) Districting Commission

(b) Districting Commission: The council shall

appoint seven (7) qualified electors,

determined from the registration for the last

statewide general election, who shall comprise

the districting commission. The electors chose

shall not be City employees.

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8.02(c) Report; Specifications

(c) Report: specifications. Within six (6)

months after the completion and receipt of the

federal census and at least each ten (10) years

thereafter. The districting commission shall file

with the City Clerk a report containing a

recommended plan for adjustment of the

council district boundaries to comply with these

specifications:

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8.02(c) Report; Specifications (continued)

1. Insofar as practicable, each district shall be

formed of compact, contiguous territory, and its

boundary lines shall follow the centerlines of

streets or canals.

2. Each district shall contain, as nearly as

possible equal population.

The report shall include a map and description

of the districts recommended and shall be

drafted as a proposed ordinance. Once filed

with the Clerk the report shall be treated as an

ordinance introduced by a council member

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8.02(d) Procedure

(d) Procedure. The procedure for the Council’s

consideration of the report shall be the same

as for other ordinances, provided that if a

summary of the ordinance is published, it must

include both the map and the description of the

recommended districts.

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8.02(e) Failure to enact Ordinance

(e) Failure to enact ordinance. The council

shall act on the proposed ordinance at least

one hundred and twenty (120) days before the

next primary election. If the council fails to do

so by such date, all council members to be

nominated at large, and the districting

commission in accordance with the

specifications, requirements and procedures

earlier provided in this section shall be enacted

at least one hundred twenty (120) days before

the next primary city election following such

election at large.

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8.02(f) Effect of Enactment

Effect of Enactment. The new council districts

and boundaries, as of the date of enactment,

shall supersede previous council districts and

boundaries for all the purposes of the next

regular city election, including nominations.

The new districts and boundaries for all other

purposes as of the date on which all council

members elected at that regular city election

take office.

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THANK YOUany questions?

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August 2021

8/12/2021 Received initial results from the U.S. Census

September 2021

9/30/2021 Redistricting Data toolkit received by U.S. Census

October 2021

10/20/2021 Applicants selected to the Districting Commission

November 2021

11/15/2021

Introduction Meeting, including Sunshine, Goals, Chair and Vice Chair

Selection, and Calendar approval

December 2021

12/6/2021 Review maps and suggestions from the ITS dept.

January 2022

1/10/2022 Continue review of District map and any member suggestions for changes

1/24/2022

Create Recommendation Plan or, if needed, continue review of District

map and any member suggestions

1/31/2022

Finalize recommendation Plan or, if needed, continue review of mapping

and data supplied by Census

February 2022

2/7/2022

Approve Recommendation Plan, Issue to City Clerk and give direction for

the board to be sunsetted

April 2022

4/25/2022

Deadline for Council to approve an Ordinance with any updated District

Boundaries

August 2022

8/23/2022 Primary Election

November 2022

11/8/2022 General Election

Timeline is subject to change.

Item Number: 5.E.Meeting Date: 11/15/2021Item Type: Business

AGENDA REQUEST FORMCITY OF CAPE CORAL

TITLE:Approval of 2021-22 Meeting Schedule

SUMMARY: N/A

ADDITIONAL INFORMATION:

ATTACHMENTS:Description Type1. Proposed Districting Commission 2021-22Schedule Backup Material

PROPOSED DISTRICTING COMMISSION

2021-22 SCHEDULE

NOVEMBER

15

DECEMBER

6

JANUARY

10

24

31

FEBRUARY

7

Districting Commission Meetings are scheduled at 3:00 p.m. Meetings will be held in Conference Room 220A unless otherwise noted. Note: Dates/locations are subject to change. Meeting dates are subject to cancel should the Districting Commission Plan be submitted to the City Clerk prior to any dates above referenced.