APPLICATION PACKAGE

INITIATIVE GROUP AIESEC UNIVERSITY OF THE PHILIPPINES MANILAPRESIDENT 1516

live less out of habit, but more out of intent.

message from thepresident

The One Where Utmost Courage is Called Forth

SU/IG PRESIDENT13/14, 14/15

ready to pass the baton,REANNE MEDINA

Dear aspiring IGP, !Presidency taught me two things: to be grateful and to never give up. !Being grateful has made me more wise, because I am reminded that the places I’ve come from - whether high or low - and the selves I’ve been - whether good or bad - were necessary because they all led to the unfolding of things much greater than myself. Opportunity and growth feed on courage and heart, which is why I always quote, “that with gratitude the universe is eternally abundant.” What has always made me stay wasn’t the position, it wasn’t the grandeur that came with being President. it was the people. It’s priceless to hear, “Because of you, I didn’t give up. Because you believed, I did, too.” It makes all the hardships worth it. Presidency is the most challenging position I’ve ever been in my entire life, but it certainly is the most rewarding. !We tend to see the value of our collective experiences when they are long past, always in retrospect. But today, I challenge you to see the value of potential, of the not yet, of what may be, what could and will be. Be brave enough to envision for this entity and turn that vision to reality. !Be the future. Make it happen.

application packI. ELIGIBILITY CRITERIA II. PRESIDENT’S PROFILE III. ROLE & RESPONSIBILITIES IV. CHECKLIST V. REQUIREMENTS VI. APPLICATION TIMELINE

contents

ELIGIBILITY- Candidate must be a bonafide student of the University of the

Philippines Manila - Candidate must be enrolling for the entire Academic Year 1516 - Candidate must be of good moral character - Candidate must not have been under disciplinary probation or in

any cases of misconduct - Candidate must not assume another executive position in any

other organization during his/her presidential term - Candidate must have attended at least one national conference

and one local conference - Candidate must have been allocated in at least two AIESEC

UPM role cycles

PROFILE• Team Management • Planning & Alignment • Strategy Creation & Management • Public Speaking

• Implementation Tracking • Knowledge of all AIESEC UPM’s Operations

SKILLS

@ KNOWLEDGE

AVAILABILITY REQUIRED

•The AIESEC Way •AIESEC’s Vision •AIESEC’s Values •AIESEC 2015 •AIESEC as a platform

•AIESEC’s Impact Model •AIESEC Experience and ELD •AIESEC UPM’s History •AIESEC UPM’s Realities •LDM and Tier One

• AIESEC UPM’s Local Conferences • AIESEC Phes’ National Conferences • National General Assemblies

ROLE DESCRIPTIONThe Initiative Group President (IGP) acts as the general business manager and overall organization leader of the IG. He/she is in

charge of driving for sustainable IG operational performance and long-term breakthrough innovations. As such, the IGP steers the Executive Board Team and the rest of the IG in driving the IG’s term ambition, objectives, goals, strategies and tactics that are

all aligned with the host entity, AIESEC UPD’s, AIESEC Philippines’ direction, and concurrently, AIESEC 2020. At the

same time, the IGP is the major figurehead of the IG who drives the IG’s strategic culture represents the IG to all its major

stakeholders.

WHO IS THE PRESIDENT?

STRATEGY MANAGEMENT

PERFORMANCE MANAGEMENTSTAKEHOLDER MANAGEMENT

INITIATIVE GROUP MANAGEMENTEXECUTIVE BOARD TEAM MANAGEMENT

RESPONSIBILITIES

ADMINISTRATIVE AFFAIRS

• Keeps Initiative Group aligned and geared towards one direction from planning to implementation

• Facilitates Initiative Group Planning and Re-Planning • Facilitates long-term planning of investments for the Initiative Group • Assesses internal and external environment to guide strategic Initiative Group decisions

• Aligns the plans of the Initiative Group to its host LC’s, AIESEC UPD, to AIESEC in the Philippines and AIESEC International

• Plans for the Initiative Group, the departments and the programmes • Draws of organizational design based on entity’s focus and strategy • Keeps track of percentages of planned goals, to actual and gaps to goals based on Initiative Group plans

• Facilitates and designs the agenda for pre-term planning, midterm re-planning and evaluation seminars

• Keeps track of regular and accurate financial statements and long-term investment plans

STRATEGY MANAGEMENT

• Monitors and drives overall Initiative Group performance • Tracks the Measures of Successes and Key Performance Indicators of the Initiative Group

• Prepares and publishes consolidated Initiative Group mid-year and year-end status report to be submitted to AIESEC UPD (if upgraded within the term, these will be monthly status reports to the MC) and presented to the Initiative Group in monthly meetings

• Troubleshoots Initiative Group unprecedented concerns, issues and problems • Ensures absolute performance growth based on previous term • Ensures that there are no compendium violations or XPP violations

PERFORMANCE MANAGEMENT

• Represents the IG with external and internal stakeholders (local, national, international)

• Builds, maintains and strengthens strategic local and international partnerships • Engages the IG’s Alumni, host entity and Exchange Participants • Ensures a healthy Initiative Group brand and a stable relationship with all stakeholders

• Ensures that Initiative Group operations are legally sound • Attends local and national conferences (StratCon, NPM, NPC, ELDC, NatCon) *required to attend Leg Fairs when applying for an upgrade*

• Attends events held for Expansion entities by both AIESEC UPD and the MC (functional summits, LEAD sessions, international conference bring backs)

• Representation and presence in all internal and external events by and for the Initiative Group (from programme orientations to national conferences)

• Presence in events by university partners and non-corporate partners

STAKEHOLDER MANAGEMENT

• Shapes overall Initiative Group culture • Ensures that the organizational design in place considers all relevant factors of and in the Initiative Group

• Serves as check and balance for the Initiative Group’s resources ensuring long-term sustainability

• Ensures proper people management and implementation of the Compendium • Ensures and oversees succession planning and proper transition to the next term • Monitors and ensures financial reserves and overall sustainability of the Initiative Group

• Ensures overall alignment of Initiative Group members to AIESEC • Ensures overall member activity, high retention rate and succession pipeline

INITIATIVE GROUP MANAGEMENT

• Drives, manages and tracks Executive Board performance • Facilitates Executive Board team meetings and decision-making discussions • Drives Executive Board synergies down to the Initiative Group • Facilitates individual team experiences and functional learning of the Executive Board

• Develops and coaches Initiative Group Vice Presidents on both personal and professional levels

• Strong and healthy working relationship within the Executive Board • Keeps Executive Board aligned in terms of team vision, team purpose, team branding, team goals and team identity

• Conducts and facilitates regular Executive Board meetings and reports • Ensures the Executive Board members are in synergy towards a common direction • Responsible for Executive Board retention rate and succession pipeline • Resolves or facilitates in-team conflict discussions between and among Executive Board members

EXECUTIVE BOARD TEAM MANAGEMENT

• Ratifies Compendium • Makes amendments to the Compendium as need arises, to be legislated by host entity and incumbent Executive Board

• Spearheads and facilitates role allocations per cycle • Oversees that the job descriptions are clear on accountabilities and opportunities for growth

• Ensures that the Initiative Group is accredited in the university • Ensures that all Memorandum of Agreements are reviewed, signed and documented

• Ensures that all terms in all contracts with stakeholders are implemented and followed

• Ensures that there is a clear division of accountabilities and responsibility between the Initiative Group and its host entity, AIESEC UPD (if upgraded within the term, to the MC)

ADMINISTRATIVE AFFAIRS

LETTER OF INTENT

CHECKLIST

RESUME WITH PHOTO SCAN: CERTIFICATE OF GOOD MORAL CHARACTER SCAN: ID AND INVOICE FOR SECOND SEMESTER 1415

ENDORSEMENT LETTERSGENERAL PLAN OF ACTION

TEAM ASSESSMENT PERSONALITY TESTS

MOTIVATIONAL VIDEOANSWERS TO QUESTIONNAIRES

• Download the template from *insert link here* • Deadline of LOI is strictly 11:59PM GMT +08:00, March 08, 2015. • Must be addressed to the current Initiative Group President • Must be sent to reanne.medina@aiesec.net with e-mail subject: “I am *insert nickname here*, and I want to be the next President of AIESEC UPM.”

• Note: An acknowledgement email will be sent upon receiving your LOI.

LETTER OF INTENT

RESUME WITH PHOTO• Photo must be located at the upper right corner • No specific format but focus on AIESEC career. Must not exceed one page. Must be saved with File Name: “[2] LASTNAME_CV”

• Do not limit to positions held in AIESEC • List down all conferences and seminars attended/organized

OFFICIAL DOCUMENTS• Certificate of Good Moral Character and Invoice can be procured at the applicant’s college.

• Processing may take 1-2 weeks, and require minimal fees. • ID should have the sticker of second semester, Term 1415. Complete name and college should be visible.

• The General Plan of Action has no specific format but is recommended to contain the following:

• Vision/Term Ambition • Goals • Focus Areas • Strategies/Key Activities • Departmental Structure • Programs and Functions/Synergy Map • Culture

!The General Plan of Action (GPOA) must not exceed three pages. Must be saved with File Name: “[3] LASTNAME_GPOA”

GENERAL PLAN OF ACTION

ENDORSEMENT LETTERS• Applicant is required to submit a minimum of the following endorsement letters:

• 1 from the incumbent President • 1 from a previous or current Team Leader the applicant has worked under • 3 from previous or current teammates the applicant has worked with

!Endorsement letters should be addressed to the AIESEC UPM Electorate/Plenary. Must be saved with File Name: “[4] Endorsement Letter - FirstName LastName of Endorser”

• The applicant must compile an assessment report of his/her performance by the team he/she is currently part of. The assessment should include the following details:

• (1) Team Description • (2) Team Members • (3) For each teammate answering, describe touchpoints with the candidate. • Comment on his/her strengths and areas for improvement, strictly focusing on behaviors regularly manifested. Template is included in the IGP App Pack. The team assessment should be answered by 50% + 1 of applicant’s current department (excluding that of his/her VP’s) for it to be valid. Consolidate all assessments in one document.

TEAM ASSESSMENT

PERSONALITY TESTS• Applicant must complete the following personality tests:

• MBTI • Belbin

!These are uploaded in the IGP App Pack.

Say anything about yourself so that the entity, especially those who haven’t worked with you before can get to know you better. Include your motivation for running, your AIESEC story, and what you commit to give and be for AIESEC UPM. !Video should be uploaded to YouTube with the file name: “AIESEC UPM Initiative Group President 1516 - Motivational Video by FirstName LastName” !Video should not exceed seven minutes.

MOTIVATIONAL VIDEO

FORMATTINGThere is no specific format as long as the application pack is submitted in this order: Cover Page, Letter of Intent, Resume, GPOA, Answers to Questionnaire, Endorsement Letters, Team Assessment, Personality Tests’ Results, Link/Fast Link to YouTube Motivational Video, Scans of Official Documents. Format it on 8.5x11 letter (orientation is up to the applicant). !The applicant can either choose to: a) Upload all files to a Drive folder and attach this folder to the submission email. (In which

case, no cover page is necessary.) b) Compile all files to a .pdf, upload said .pdf to a Drive folder and attach this folder to the

submission email. *Drive name: AIESEC UPM Initiative Group President 1516 Application Pack

1. Why do you want to run for Initiative Group President? What do you aim to gain and experience through it? What are you willing to bring to the table?

2. Aside from AIESEC, what are the other things you are passionate about? Why are you passionate about AIESEC?

3. What are your top three most significant leadership experiences in AIESEC? How have they helped qualify you for the position you’ve chosen?

4. Describe your leadership style. What are your strengths and weaknesses? How do you differentiate yourself from other leaders?

5. What is the kind of Executive Board do you think AIESEC UPM needs? What strong aspects of your personality can you bank on in forming this kind of team? What are the aspects of team management would you say you’d need improvement on?

6. It has been AIESEC UPM’s ambition to run all programs and be upgraded to OE/LC by 2016 while exhibiting stellar performance in members and programs. How will your term pave the way with this entity ambition in mind?

7. How is AIESEC UPM different from the other organizations present in the university? You may name specific organizations or cluster them according to type (e.g. service, cause-oriented, etc). Emphasize AIESEC UPM’s unique selling proposition to UP Manila.

GENERAL QUESTIONNAIRE

1. Conduct a comprehensive external and internal analysis of the current state of AIESEC UPM. Any framework/s of your choice is fine.

2. Discuss your long-term plan for the entity. How do you envision AIESEC UPM five years from now? What will be your term’s contribution to this goal?

3. Expound on the role of the President. Discuss its duties and responsibilities to the different stakeholders of the organization, including but not limited to: AIESEC UPD, AIESEC Phes, UP Manila, AIESEC UPM’s members, university organizations, EPs, TNs/non-corporate partners, corporate partners, alumni.

4. Propose an organizational structure for your Executive Board. Why is this number optimal for productivity? Discuss strategies to make EB operations and processes more efficient.

5. Discuss your experience in the following areas: Team Management, Event/Project Management, Training/Coaching, Financial and Legal Management, Brand Management.

6. What is AIESEC UPM’s relevance and contribution to: - UP Manila - AIESEC in the Philippines - AIESEC International !Answers for both general and specific questionnaires should not exceed 20 pages.

SPECIFIC QUESTIONNAIRE

MARCH 04 | Release of IGP Application Pack 09 | Deadline of Letter of Intent 22 | Deadline of Applications 25 | Convocations 25-27 | Voting 27 | Announcement

TIMELINE

All deadlines would be 11:59 PM of stated date, GMT +08:00 Manila.

it is those who are crazy enough to think they can

change the world, actually do.

APPLICATION PACKAGE

INITIATIVE GROUP AIESEC UNIVERSITY OF THE PHILIPPINES MANILAPRESIDENT 1516