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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Headquarters U.S. Air Force
Air Force Environmental Management System
Overview
Ms. Karen Winnie, AFCEE/TDNC
Report Documentation Page Form ApprovedOMB No. 0704-0188
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1. REPORT DATE MAY 2011 2. REPORT TYPE
3. DATES COVERED 00-00-2011 to 00-00-2011
4. TITLE AND SUBTITLE Air Force Environmental Management System Overview
5a. CONTRACT NUMBER
5b. GRANT NUMBER
5c. PROGRAM ELEMENT NUMBER
6. AUTHOR(S) 5d. PROJECT NUMBER
5e. TASK NUMBER
5f. WORK UNIT NUMBER
7. PERFORMING ORGANIZATION NAME(S) AND ADDRESS(ES) Air Force Center for Engineering and theEnvironment,AFCEE/TDNC,2261 Hughes Ave,Lackland AFB,TX,78236-9853
8. PERFORMING ORGANIZATIONREPORT NUMBER
9. SPONSORING/MONITORING AGENCY NAME(S) AND ADDRESS(ES) 10. SPONSOR/MONITOR’S ACRONYM(S)
11. SPONSOR/MONITOR’S REPORT NUMBER(S)
12. DISTRIBUTION/AVAILABILITY STATEMENT Approved for public release; distribution unlimited
13. SUPPLEMENTARY NOTES Presented at the NDIA Environment, Energy Security & Sustainability (E2S2) Symposium & Exhibitionheld 9-12 May 2011 in New Orleans, LA.
14. ABSTRACT
15. SUBJECT TERMS
16. SECURITY CLASSIFICATION OF: 17. LIMITATION OF ABSTRACT Same as
Report (SAR)
18. NUMBEROF PAGES
26
19a. NAME OFRESPONSIBLE PERSON
a. REPORT unclassified
b. ABSTRACT unclassified
c. THIS PAGE unclassified
Standard Form 298 (Rev. 8-98) Prescribed by ANSI Std Z39-18
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Background
Plan of Attack
Conclusion
2
Overview
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 3
Our Mission
“The mission of the United States Air Force is to fly, fight and win…in air, space and cyberspace.”
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 4
AF Installations Worldwide\.~ •:• U.S. AIR FORCE
--f - -~
-·---- .
1;1 WLol.~ooo+. Ut IUSAff '6/> W M.'doMol, UK (USAFE
to F.td I ... I • AzOtt>, Pet~ugoiiACQ •
J'110t1AII Sou ... ' '" Kcooo (PACAf)
/ol .owo All, )opon (PACAf)
YolOIO A8 Jopo• (PACAF)
, • ~All. Jopo• !'ACAF)
)t .~ ... AfB GJOm (PACAf
r!Ji..Q:· .. -... 'F;'~Llo• ~:..oo Q · .. -A
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Air Force ESOH Vision:To be a world leader in ESOH management
— to provide better care for our Airmen and our environment —to meet our mission in air, space, and cyberspace
Air Force ESOH Priorities: Comply – Comply with all ESOH legal obligations Reduce Risk – Ensure availability of workforce, natural, and
manmade resources by effectively managing ESOH Risks Continually Improve – Instill a culture of continual ESOH
improvement
SAF/IE will incorporate into AFPD 90-8, ESOH
5
Air Force ESOH Vision and Priorities
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 6
ESOH Management System Plan-Do-Check-Act Model
PLAN
• Management Commitment andPolicy
• Strategic and OperationsPlanning
• Goal Setting• Performance Metrics
DO
• Responsibilities/Accountabilities• Action Planning• Operational Control Procedures• Hazard Identification & Control• Training
CHECK
• Audits/Inspections• Prevention / Corrective Actions• Acquisition / Contractor Checks• Document Control• Performance Monitoring Systems• Information Management
ACT
• Management Review• Overall Organization Performance• Feedback to policy and goals• Communication Systems
Areas of SAF/IEE focus
(Setting the Vision) (Creating EnablingInfrastructure)
(Develop VerificationSystems)
(Continually Improving)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Operationalizing ESOH Responsibilities
\.~ ••• • U.S. AIR FORCE
THE SECRETARY OF THE AIR FORCE CHIEF OF STAFF. UNITED STATES AIR FORCE
W'.SHIHGTOH DC
MAY 13 2'.·1
For All Airmen:
The mission of the U.S. Air Force is tojly,figlrt, and win .. .in air. space. and cybmpace. To continue the successful execution of our missioo, we need each of you to understand the environmen~ safety and occupational health (ESOH) aspects of your jobs, and take action to minimize ESOH risks.
The Air Force ESOH vision is to be a world leader in £SOH management -ro pro1•ide betrer ctlrt for our Airmen and our emironmenr- tO meet our mission in air. spoCt', and cyberspace. In pursuit of this vision, it is important for you to understand our three ESOH priorities:
• Comply: First and foremost, we must comply with all ESOH legal oblignrions. Every Airman must know and comply with the laws, instructions, and policies that apply to their work Commanders will fund all ESOH legnl obligations and requirements necessary for compliance or request assistllnCe from higher headquarters.
• Reduce risk: Effective ESOH risk management will ensure each of us remain a contributor to our mission as well as safeguard our natural and manmade resources. Every Airman must understand the hazards associated with their work and take action to protect themselves, their fellow Airmen, and the environment
• Continuously Improve: We seek a culture of continuous ESOH improvement. Every Aim~an must constantly seek tO minimize ESOH risks and to impro1·e the way we nil contribute to the mission.
Through these priorit.ies we remain dedicated to the Cornmander-in-Chiers objectives for sustainability and mission accomplishment. Your participation will be essential as we realize the President's vision and accomplish our Air Force mission.
~w~ Micht!el B. Donley Secretary of the Air Force
~~ Generul, USAF Chief of Staff
DEPARTMEI'ff OF THE AIR FORCE WASHI,"'4-GTON DC
Of f iCE Of TtE ASSISTNfl SECilETARY
MEMORANDUM FOR ALM.'\JCOM-FOA-DRUiCC
SVBJECT: Opero.tionnlizing '!."vir<>run.oo.rt: Mll11tlierr.oot
JAN 12 (011
On l:l May20 l0, the SllC.6J' arul CSAl' is8112d a memorarutl!n c~mmi~ the Air Fon:e w load.,.t,ip in Envin:·mn<mt•l, Safety :md Occupationol E.Wrt1 (ESOH) manojletnont 03 o maw II'> meet our m..l.ssion in air, spa~ and cybrupaca. Key to ~:ning the environn ental portion of lbiJ vi 'lion i3 copcrot:oll41iling cnvirorunentlll monagcmcnt Air Force-wide. Operotiooa:tzl.o& enviror.mentul rnona&ement me.arlil ensuring th!ll crvironmcnral qoolicy is a oon:'liderntion hy A inn en in a.n o.:::tivitioo the i\:r f•noo undcr.olco:~.
Leudersh:p ut an h.r.:eJs ar:d ac.ross all mission operations and suppon organjzotionsmusa uoo tho Air Forco Environnentol Managl>:ncm Syst<ltns (EMS) appron.OO ' '' C<':nply with ~ronmcnrollaws, regulations B.'ld pol:cy, :educe risks :;4.1 the mission, and o:mtinwnsly improve en\oiMnmc.:ntnl mrmll2CIT\C11t pcrihrmn11cc, Mnthcr. ooo.ut:.lll\c1Cl3, sup('.rvisors And 'NOtk l:::adcr$111"lUSt int~tc Rl'tfS intf) nil WMlre~tcnl, ir~MAte Jl()()licllhlc c-.r.v irorm,c.nt31 '"C4'Juircrru::nt.1t into ~II p()l icic~ llnrl prnco:hwe--., tr .. in ym•r per:oo r)r ne) 0'1) their roles and .:espo.osihilities .. and fi-tly fund in:tiative.s to Sl"'IStt!ln t.ompliance. To snppcrt Art 90-~03, ESOI! ~:o,ro~Jtar.N A..s.t4E.t.i'~T.t>nf Mt:JIUJ<~meirt J.1T(;/Vtlm (~WJCAM!?, standa..--d.J:O:C tier 1 te:t~ :nspectton checklists are be1ng deve!~ped to a.AAiB: ·.vorf..·ccnl>BrR t."' 1ntcgratc env•roa l•n~~lta l rrquiremm"9: inf,'\ l~1r daily Acli\'lh~
Tbo sue<:C39 of operatlonaliz:ng: cnvironmcntoJ munngancnt rests with Y•~U tind the 00119C'etltio·JS nclions of oo.::h 1\irmon witl'lir. y<~ur ~, ()( oontrol. RACh fl.: us m•l.'lt kn()w I he cnvii\"'nmcrtnl impact:\ o.: our joh.~ a1d ~<:.ek O(_lporLDniric.<~: ro 1'\':ducc l.'"tn~.:: ri.~,~~ 1n .1\ir r nn:r: operation•. Finally, ESCH Councils at all levels will u:<Cthc EMS <nd IJSOTICM,fJ' tier I <elfioop<:r;tii)J)S to mo:nitoc and a$'l....~.~~ O]X'.retkllf.Jriu& CU\'L'"On.nl('.ninl tnaoagcmcot snd prog.ra.n perfonnnnc.!.
We enc.1umge co:n-rnnrdern I() find rmt how well !he<~~ lt\nl~ At\~ w.:':rki ng: nntf wdenme your fualhook through the !<;SOH C'.ouncit r<p<>rtingp·r.cc." vi• the fn . .-,r otion-MAJCOM-11._1' "l"'rri"Sollm"- CollMCI ).: t:'-ol lcffGilku, SA.f'IIEE, (?Ol) o92-9515,or U Col Sre.ve Wood, AJ!/ A7CA, (103) <~2.1(), if yo11 have qnos!iol\8 or ~ocd. oddiciooal infomutt<on.
l~'>RRULJl. CllANULIJl( U.,..,J .• I, USAI' Vi<eChiefofStalf
-.A:: AP/A7C AETCJCC
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
ESOH Management System
3 complimentary management systems (E, S and OH) operating separately
Systems function together where there are opportunities to create synergy and/or avert duplication of effort
Maximize opportunities to bring separate programs together at touch points: ESOHCAMPs ESOH Council interactions ID / control of ESOH impacts (e.g.
Hazardous material control/reduction via AF HMMP teams)
8
How E, S and OH Integrate into an ESOH MS
SAFETY
ENVIRONMENTAL
OCCUPATIONAL HEALTH
ACT
CHECK
DO
PLAN
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 9
ESOH MS Hierarchical Approach
HQUSAF
FOA
INSTALLATIONS
• Policy (AFPDs)• Programs (AFIs)• Requirements (Laws, EOs, DoD, USAF, etc)• Objectives, Targets, Metrics• Communication (To Lower Levels)
• Checking (HQ, Sampling Below)• Management Review (ESOHC AF)
• Reporting (DoD, EPA, OMB, CEQ, OSHA)
ESOHC ESOH MS
• Data Collection/Analysis
MAJCOM ESOHC ESOH MS • Same general elements as HAF
Management System Elements which apply to
HAF
ESOHC ESOH MS
• Installation-Level ESOH MS is Fully Conforming (i.e. all standard elements are
in place)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Executive Order 13423 “All appropriate facilities will use EMS as the
primary management approach for addressing environmental aspects of internal agency operations and activities”
For the AF, “appropriate facilities” equates to “major installations”
DoDI 4715.17, Environmental Management System, 15 Apr 07
AFI 32-7001, Environmental Management, final draft
10
Air Force EMS
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Enhanced way to manage Natural Infrastructure (NI) and Built Infrastructure (BI) requirements It’s a Wing Commander’s program, not
the Civil Engineer’s! Manage NI / BI compliance and
sustainment requirements Achieve mission, meet AF Strategic Plan
objectives (sub-objective 3.3B)
Holistic management concept / approach, not a computer program
Used for continual improvement by increasing environmental capabilities
11
EMS
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Standardize management system for continually improving operational capability by reducing ESOH constraints (risks/impacts/costs) Sustain Natural Infrastructure assets Optimize business processes Create effective performance measures
7 Working Groups MAJCOM EMS EMS for Joint Bases Performance Measures and Communication AFI 32-7001 and EMS Playbook ESOHCAMP eDASH Natural Infrastructure Assessments (NIA)
12
AF EMS / NIA Panel
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Organizational EMS
OFEE EMS guidance for “Organizational EMSs” applies to multiple sites / levels of an organization
AF identified 3-level EMS organizational structure (HQ Air Staff, Major Command, and installations)
EMS Playbook outlines roles / responsibilities for three functional levels
13
Plan of Attack
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 14
Required ISO Elements for AF EMS Organizational-Levels
\.~ •:• U.S. AIR FORCE
ISO EMS Elements Air· MAJCOM Base EMS Element Air· MAJCOM Base staff Staff
1. Scope y y y 10. Training y y y 2. Policy y y y 11. Operational Controls N N y
3. Aspects/Impacts y y y 12. Monitoring & y y y
Measurement 4. Legal & Other y y y 13. Evaluation of N y y Requirements Compliance 5. Objectives & Targets y y y 14. Nonconformity & y y y
Corrective Action 6. Resources, Roles & y y y 15. Control of Records y y y Authority 7. Communication y y y 16. Internal EMS Audit y y y
8. Documentation & y y y 17. Management Review y y y Doc Control 9. Emergency y N y
Preparedness
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Performance Measures and Communication
Mixed media to spread EMS news
Consolidating various performance measures / reporting requirements (EMS, Energy, LEEDs)
Monthly reporting on EMS Implementation Status
15
Plan of Attack (cont’d)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
EMS-related Policy
AFPD 90-8 – ESOH Management
AF 32-7001 – formally establishes AF EMS Program (ISO 14001-conforming)
AFI 90-803 – establishes 3-tiered ESOH “Checking” process
17
Plan of Attack (cont’d)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Monitoring, Measure, Checking Activities:
NEW Environmental, Safety and Occupational Health Compliance Assessment and Management Program (ESOHCAMP) Process Streamlined, smaller footprint, and less impact on
daily operations Focus: Highest compliance vulnerabilities and
management practices External assessments (3 years) will perform
mandatory EMS audit
NEW ESOH Metric Dashboard
18
Plan of Attack (cont’d)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 19
Application of Solution to ESOH Enterprise
ESOH Enterprise Dashboard
Effectiveness(ESOH Priorities)
ComplyReduce Risk
Continuously Improve
Performance(Ways and Means)
AssessmentExpertise
SustainmentInvestmentAdvocacyAuthority
Note: Colors are notional and non-representative
SixPrimaryMethods
AF ESOH Visionand
Mission
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 20
Effectiveness Measurement
Measurement
Comply
Reduce Risk
Continuously Improve*
AF
ES
OH
Vis
ion/
Mis
sion
AFP
D 9
0-8
EO
135
14Objective
External (e.g., Enforcement Action)Internal (e.g., Tier 3 ESOHCAMP
findings)
% Acreage Returned for Mission Reuse
Product SubstitutionsChemical Use ReductionPesticide Use Reduction
Critical Habitat Designation
Potable Water ReductionGreen House Gas
ReductionsLEED ConformanceGreen Procurement
Definition expanded to include resource conservation measures
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 21
Performance MeasurementD
OTM
LPF
Assessment
Expertise
Sustainment
Investment
Authority
Advocacy
% ESOHCAMP assessments completedAverage time to close ESOHCAMP findings
Adequate, Appropriate TrainingCareer Field EnvironmentalQualified Personnel in billets
Environmental Plans currentPermits Current
% EMSs effectively maintained
% Air Force Instructions current% ESOH Council meetings held semi-annually
Environmental mission covered in Strategic plan% installations conducting community engagement
events
Objective Measurement
% Validated Requirements CurrentEnvironmental cleanup sites closedInfrastructure dollars to reduce risk
Future Studies
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
EMS Playbook – takes the “what” of the AFIs and describes the “how”
Provides example documents
Video illustrations
Links to other information sources
22
Plan of Attack (cont’d)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
IT Solution (common solution set)
Group identified desired EMS information management capabilities
One platform that provides AF-wide visibility of EMS components (i.e. performance monitoring, document control)
23
Plan of Attack (cont’d)
TOP TEN ITEMS1. Web-based2. Manage Aspects3. Document Management & Version Control4. Communications 5. Report Capabilities6. Allows for Demonstration of Conformance7. Document Objectives & Targets8. Assign & Track Tasks9. Create EMPs10. Online EMS Manual
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 24
Plan of Attack (cont’d)
SharePoint-Based EMS Management Tool
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Continue eDASH deployments
Continue to integrate EMS audits into Tier 2 / Tier 3 ESOHCAMPs
Continue to effectively communicate EMS messages
Publish AFI 32-7001 and EMS Playbook
Continue to work on integrating EMS and NI / BI management requirements, as well as EMS with O and H Management Systems
Develop holistic installation, performance management scorecard (EMS, NIM, LEEDs, Energy)
Installations incorporate EOs 13423 and 13514 goals as EMS objectives
25
Conclusion
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Questions?
Ms. Karen WinnieAFCEE/[email protected]