Alma Community Zone Collaboration and Automation Dana Sharvit| Product Manager KEY TOPICS Community Zone Descriptive Records Sneak Peek to Knowledge Base Contribution Working With PWG Automatic Upload of Electronic Holdings 2015 Ex Libris | Confidential & Proprietary Community Zone Descriptive Records 2015 Ex Libris | Confidential & Proprietary 3 Our Goal Good quality descriptive records in the Community Zone Catalog How Do We Get Their? Collaboration with Vendors Community Contribution Collaboration with Vendors Bibliographic Contribution Contribution of bibliographic records released in February Community Zone is open for editing bibliographic records for all customers Bibliographic Contribution FAQ Bibliographic Contribution What happens to manual edits if an improved vendor record is acquired by ExL and loaded? Vendor record will be merged with the CZ record This is examined on a vendor by vendor case FAQ Bibliographic Contribution Do manual edits remove a record from the update cycle? No FAQ Bibliographic Contribution Are manual edits marked so that they're retained when an update is received? Potentially manual edits can be overwritten by vendor record (on a case by case) Community Zone Advisory Recommendation Community Zone Advisory Recommendations published September 2014 Contribution at the heart of the recommended guidelines Community Zone Advisory Recommendation Ex Libris is working with the PWG to form a Community Zone Governance' group enforcing the Community Zone advisory guidelines Add information from Betsy Contribution to Community Zone Knowledge Base Sneak Peek 2015 Ex Libris | Confidential & Proprietary 15 Contribution to Community Zone Knowledge Base Alma Community Zone will be opened to contribution of Knowledge Base entities Electronic Collections Electronic Portfolios Portfolio Contribution Alma customers that encounter wrong information on the portfolio level can correct the information and share the correction with the entire community Alma customers can contribute new portfolios. Initially, limited to MISC electronic collections Portfolio Contribution FAQ Portfolio Contribution Why is portfolio contribution limited to MISC electronic collection? Answer: In the future we will consider opening it to other collections, currently non MISC collections are governed by the Ex Libris data services Electronic Collection Contribution Collections contributed to the Community Zone can represent packages or databases, including: Bibliographic record describing the collection All relevant portfolios that can be acquired as part of the collection Full descriptive record for each portfolio Linking information for each portfolio Electronic Collection Contribution Collection representing databases, including: Collection level record Bibliographic record describing the collection Link to the native interface Electronic Collection Contribution Once a collection has been submitted it will be reviewed by Ex Libris Data Services. Review results can be: Contribution approved Contribution rejected More information is required The submitter is fully responsible for updating the collection. Electronic Collection Contribution Collaboration by Contribution Summary Community Zone is open for editing bibliographic records for all customers [February release] Community Zone will be opened to contribution of Electronic Portfolios [May Release] Community Zone will be opened to contribution of Electronic Collections [June/July Releases] Automation of Electronic holdings 2015 Ex Libris | Confidential & Proprietary 30 Automation of Electronic Holdings Automatic feeds from different vendors for library's specific electronic holdings, including: New titles Deleted Titles Coverage updates Reduces manual intervention needed for keeping electronic collection holdings up to date Starting with Elsevier, Alma will provide the ability to update library's specific holdings with Elsevier collections