AMEDOC19

CONTRACTOR CONTROLContractor Site Audit Checklist

Audit Date……………...……….. Location…………..………………………………………… Total Sheets Used…………Contract/Contractor Details……………………………………………………………………………………………Conducted by (Sign and Print Name)…………………………………………for Jaguar Land Rover

Concurred by (Sign and Print Name)…………..….……...…………………for …………………

Project Reference / Title ……………………………………………………………This Checklist is designed for use as an aid when conducting inspections of Contractor activities on Jaguar Land Rover Sites. Signed copies should be retained as evidence of contractor audit, in line with the requirements of the relevant Procedures e.g. JLRSP003 - "Health, Safety & Environmental Management of Contractors".

To facilitate efficient use "On Site", the absence of any comment against an item assumes OK or N/A. However do indicate whether a section has been reviewed by ticking where requested. Any issues should be recorded against the relevant item or suitably referenced to the final comments box.

1 POSTINGS/RECORDS - Section Reviewed? Please Tick………. Comments/Reference

1.1. Regulatory Poster(s) Posted for project duration?1.2. Injury/Illness/Accident Records maintained on site?1.3. Emergency Telephone Numbers Highly visible for project duration?1.4. Hazard Communication (chemical hazard) information posted?1.5. Applicable permits posted/maintained on site?1.6. Method Statements and Risk assessments readily available1.7. Form F10 Readily available (If applicable)1.8. PPE signs posted as needed to indicate equipment required in area?1.9. Are Records available for Induction of personnel to site in CDM Regs.?

N.B. See also section 14 for Environmental Records

2 HEALTH, SAFETY & WELFARE - Section Reviewed? Please Tick……… Comments/Reference

2.1. Have all health risks been identified for the proposed work and how will adequate controls be put in place for the identified risks?

2.2. Have all employees been informed of any risk to health from the proposed work?

2.3. Are all employees currently fit for their proposed employment?2.4. Have arrangements been made for emergency medical care, including first

aid?2.5. Are there any statutory requirements for health surveillance and if so how

are they to be met?2.6. Are there any requirements for any medical confirmation of "Fitness to Work"

and if so how are they be met?2.7. What are the arrangements for recording health information required by

statutory regulation?2.8. Site security for construction activities?

JLR Form reference: AME-DOC-019 Date of issue: March 2008Issue level: 6 Issuing Authority & Originator: Advanced Manufacturing EngineeringSheet 1 of 8 Official record series: 29.01, Retention period: R + 10, T, H


2.9. Arrangements for emergency and routine medical care?2.10. Adequate supply of potable water available?2.11. Adequate supply of toilet/washing facilities available?2.12. Contractor company safety program/plan documentation on site?2.13. Evidence of employee safety meetings being conducted at least weekly?2.14. Contractor conducts daily inspections of the job site?2.15. New employees receive general orientation and induction training?2.16. Employees given specialised training when applicable?2.17. Written Confined Space Program on site and implemented?2.18. Energy Control & Power Lockout Program implemented?2.19. Respiratory Protection Program implemented?2.20. Plan for control of exposure to airborne contaminants?2.21. Hearing Conservation program has been implemented?2.22. Confirm no unauthorised use of Jaguar/Land Rover equipment?2.23. Personal Protective Equipment utilized by workers/visitors?2.24. Vehicle and pedestrian traffic routes suitably marked and signposted?

2.25. All contract / sub contract employees inducted?

2.26. Relevant Contractor Induction Brief received & distributed?2.27. Method Statements (MS's) and Risk assessments (RA's) in place?2.28. MS's and RA's revised in line with changes to plan (e.g. Night work)?2.29. Does a random check indicate that contractor and subcontractor tools,

work equipment etc are compliant and certified where required?2.30. Are these contractor and sub contractor tools, work equipment etc.

documented on the contractors pre-start-up list?

3 WALKING / WORKING SURFACES - Section Reviewed? Please Tick…… Comments/Reference

3.1. Sufficient lighting provided for all work areas?3.2. Aisles and routes of egress maintained free of obstructions?3.3. Floor openings guarded by rails or secured covers?3.4. Wall openings or open sided floors guarded?3.5. Stairs with >3 risers/adjacent to hazardous operations provided with railing?3.6. Stacked materials are stable and away from edge of elevated floors?3.7. Satisfactory condition and use of ladders.



4 HOUSEKEEPING - Section Reviewed? Please Tick……… Comments/Reference

This section should ensure that all affected areas are free from Contractor Rubbish & Equipment on completion of the contract.

4.1. Job site and surrounding roads and walkways kept clean and orderly?4.2. Adequate/appropriate containers provided for debris and emptied promptly?4.3. Enclosed chute provided where materials are removed from roof?4.4. Is storage of Materials on site adequate to prevent damage/contamination?4.5. Is storage of Waste Material adequate to prevent Site Contamination?4.6. Is all tooling and debris removed from roofs and roof spaces after work?

5 FALL PROTECTION - Section Reviewed? Please Tick……… Comments/Reference

5.1. Roof-work permit obtained where necessary?5.2. Edge protection in place where necessary?5.3. Fall arrest systems (i.e. lifelines, body harnesses, etc) used by employees?5.4. Safety nets to be used for fall arrest if other methods are not feasible?

6 FIRE PREVENTION - Section Reviewed? Please Tick……… Comments/Reference

6.1. Fire Prevention Program followed through all phases of construction?6.2. Fire fighting response planned and coordinated in advance?6.3. Fire truck / ambulance access routes unobstructed?6.4. Burning / Welding permit procedures in place and enforced?6.5. Fixed extinguishing systems placed into service as work proceeds?6.6. Portable extinguishers and hoses accessible, sufficient and inspected?6.7. "No Smoking or Open Flames" signs posted as needed and policy enforced?6.8. Flammable/combustible gas/fluid stored in approved containers and

quantities?6.9. Combustible debris disposed of promptly?



7 HEAVY EQUIPMENT and CRANES - Section Reviewed? Please Tick…… Comments/Reference

7.1. Vehicles with obstructed view to the rear provided with backup alarms?7.2. Flag persons used as appropriate?7.3. Riders permitted only where seats have been designed for that purpose?7.4. Daily checks conducted to ensure equipment is functioning properly?7.5. Equipment removed from service if defective?7.6. Only trained, authorised persons permitted to operate equipment?7.7. Loads not being lifted over Company employees?

8 EXCAVATIONS - Section Reviewed? Please Tick……… Comments/Reference

8.1. Identify and protect underground utilities prior to and during work?8.2. Trenches/excavations adequately sloped or shored?8.3. Ladder/ramp provided with <8 M travel distance to exit trench/excavation?8.4. Actions taken re: accumulation of water or provide protection for workers?8.5. Soil and material kept back from edge of excavations?8.6. Barriers to protect employees, public, & equipment from open excavations?8.7. Excavations inspected daily by competent Contractor personnel?8.8. Stability of adjacent structures maintained and protected?8.9. Excavation permit obtained?

9 CONFINED SPACE WORK - Section Reviewed? Please Tick……… Comments/Reference

9.1. Air monitored in confined space by contractor prior to entry?9.2. Confined Space permit issued?9.3. Rescue equipment in place as required?9.4. Rescue plan prepared?9.5. Confined space supervisor appointed?



10 ELECTRICAL - Section Reviewed? Please Tick……… Comments/Reference

10.1. All portable electrical equipment approved 110v? With current test certificate? (P.A.T. Tested)

10.2. Energised circuits, panels, and other conductors properly guarded?10.3. Damaged cables and defective equipment removed from service?10.4. Are cables protected from traffic and positioned to prevent trip hazards?

11 BURNING AND WELDING - Section Reviewed? Please Tick……… Comments/Reference

11.1. Have all reasonable precautions been taken to prevent fires?11.2. Are gas/oxygen cylinders stored and secured in optimal location?11.3. Cylinders transported or lifted have caps in place, and are properly

secured?11.4. Boxes or cabinets used for hose storage ventilated?11.5. Gauges, hoses, torches, & cylinders inspected daily and removed if

defective?11.6. Do oxygen/acetylene lines have in-line check valves?11.7. Oxygen cylinders, fittings, and hoses kept away from oil and grease?11.8. Mechanical ventilation provided when B/W in confined spaces?11.9. Rods are removed from electrode holders when unattended?11.10. All cable, connecting lugs, and splices are completely insulated?11.11. Portable shields used as needed to protect from weld flash?11.12. Following B&W, area patrolled up to l hour to ensure no fires present?11.13. Hot work permits obtained?11.14. Is there a procedure for storage and disposal of used cylinders?11.15. Are Flashback arrestors in use and in good condition?

12. TOOLS - Section Reviewed? Please Tick……… Comments/Reference

12.1. Tools inspected, maintained in safe condition, and properly guarded?12.2. Pneumatic lines secured to prevent accidental disconnection?12.3. Safety clips/retainers on pneumatic tools to prevent attachment

expulsion?12.4. Power tools shut down during refuelling?12.5. Only trained and authorised employees use power actuated tools?



13. SCAFFOLDING: Section Reviewed? Please Tick……… Comments/Reference

13.1. On sound footing and capable of supporting 4 times maximum load?13.2. Guard/kick rails provided at required heights?13.3. Access ladder or equivalent provided?13.4. Bracing in place and tied to building/structure as needed?13.5. Is the Statutory Register of Inspection maintained (e.g. Scaff Tags)?

14 ENVIRONMENTAL Section Reviewed? Please Tick……… Comments/Reference

14.1. Relevant Environmental Guidelines for contractors received and distributed?

14.2. Necessary approvals (drain down; disposals etc) been obtained from Site / Factory Services?

14.3. Impacted Land study conducted & results submitted to JLR?14.4. Risk of further land impact minimised14.5. Compliant with applicable regs.? COSHH (data sheet/storage/handling)?14.6. Satisfactory minimisation; segregation; reuse and recycling of wastes?14.7. Duty of cares checks/carriers licences/3040w process in order?14.8. Copy of any subcontracting companies waste broker’s licence14.9. Copy of a list of waste streams14.10. For each waste stream provide the following information: 14.10.1 Processes giving rise to the waste 14.10.2 On site processing of the waste (inc. any required exemptions) 14.10.3 EWC code 14.10.4 On site storage of the waste 14.10.5 Waste carrier (including a copy of the licence) 14.10.6 Waste disposal site (including a full copy of the licence showing the site can accept this waste type and quantity) 14.10.7 Tier 2 disposal sites 14.10.8 Disposal method14.11. For hazardous waste streams: 14.11.1 MSDS or analysis results 14.11.2 Reason for waste being hazardous14.12. Drain systems identified? Drain protection equipment/training in order?14.13. Dust and mud controls/monitoring in use?14.14. Noise controls/monitoring in place?14.15. Light Pollution controls/monitoring in place?14.16. VOC / Solvent controls/monitoring in place?14.17. Actions in place to minimise Energy/Utility use?



14.18. Adjacent watercourses/habitats suitably protected?14.19. Method Statements (MS's) and Risk assessments (RA's) in place?14.20. MS's and RA's revised in line with changes to plan (e.g. Night work)?

15 DANGEROUS GOODS: Section Reviewed? Please Tick……… Comments/Reference

15.1 Contactors transporting dangerous goods onto and off site have received basic training on the requirements of the ADR regulations for small quantity loads and loading and unloading commensurate with their activities?

15.2 Dangerous goods are kept to a minimum and adequately stored on site in appropriate storage containers i.e. flammables cabinets and where required segregated in line with the Materials Segregation document?

15.3 Dangerous goods are adequately stowed and secured on the vehicle for transportation?

15.4 Dangerous goods are adequately packaged and packaging is in good condition (not leaking)?

15.5 Dangerous goods packages (incl jerri cans of fuel) are adequately marked with identification diamond hazard labels, UN number and Proper Shipping Name of the substance or article?

15.6 Contactors are aware of emergency procedures to take in event of emergency (spill or leak) involving dangerous goods?

15.7 Dangerous goods are kept away from sources of heat, water, combustible materials and sources of ignition?

15.8 Where applicable for dangerous goods loads above ADR thresholds size are accompanied by a dangerous goods document detailing what’s being carried?

15.9 Gas cylinders including Oxygen & Acetylene and Propane are stored in an upright position, secured via straps or chains?

15.10 5ltrs> Diesel is stored UN approved packaging with a screw cap or closure to prevent leakage of liquid or vapour?

15.11 Empty pressurised aerosol cans and gas cylinders are segregated from waste general steams for disposal?

15.12 Material Safety Data Sheets are available for dangerous goods substances and articles?

15.13 Security arrangements are in place for prevention of dangerous goods theft, tampering, arson and vandalism?

15.14 Contractors vehicles used to carry gas cylinders are ventilated or if not ventilated the cargo doors should be marked with the following sign “Warning No Ventilation Open With Caution”?

15.15 One 2 kg dry powder fire extinguisher for in flammability classes A, B & C, suitable for fighting a fire in the engine or cab of the vehicle is accessible to the driver?


https://docs.google.com/a/jaguarlandrover.com/file/d/0B9h5dzJqnpNwWVFuX09sWjhUQUk/edit


Comments and Actions Required (Use Additional JLR Docs As Necessary)

Contractor Audit Status

Contractor Processes Acceptable Y / N ? Auditor:


Documents

AMEDOC19