ANNUAL CONTRACTUALUSERS MEETING

MARCH 15, 2016

AGENDA

• INTRODUCTIONS

• 2015 DIVERSION REPORT

• 2015/2016 MAINTENANCE ACTIVITIES AND FLOOD REPAIRS

• BUDGET UPDATE

• CIP UPDATE

• STAFFING AND AUTHORITY REORGANIZATION

• 2016 RUN SEASON PLAN

• DELIVERY PROCESS

• REMINDERS

2015 CHURCH DITCH DIVERSIONS AT

CLEAR CREEK

• TOTAL WATER DIVERTED 4166.83 AF

• DELIVERY PER INCH 0.55 AF/INCH

• COST TO USER PER INCH $246.69 PER AF

• AVERAGE DELIVERY 2005- 2015 1.05 AF PER INCH

2015 MAINTENANCE ACTIVITIES

REPAIRED BLOCK WALL AT 74TH

AND QUAKER

COMPLETED BOX CULVERT AT LEYDEN CREEK

• VEGETATION CONTROL THROUGH WESTWOODS

GOLF COURSE

2016 COMPLETED MAINTENANCE

• VEGETATION REMOVAL

• HEADWORKS TO 6TH AVE

• TUCKER GULCH TURNOUT

• DOWNSTREAM OF TUCKER GULCH

• 74TH AND KIPLING

TUCKER GULCH TURNOUT

BEFORE AFTER

2016 CAPITAL EQUIPMENT PURCHASED

2016 CAPITAL EQUIPMENT PURCHASED

2016 PLANNED MAINTENANCE

• DITCH CLEANING AND RESHAPING

• WEST OF RALSTON VALLEY HIGH SCHOOL

• WEST OF 76TH DRIVE

• NORTH OF HEADGATE 60

• LEGACY FARMS TO HDGT. 57

• SOUTH OF LITTLE DRY CREEK

2016 PLANNED MAINTENANCE

• HEADGATE REPLACEMENTS:

• HEADGATE 25

• HEADGATE 57

• HEADGATE 97

• REMOVE HEADGATE 56

HEADGATE 57

BUDGET UPDATE

REVENUE

2015 EOY Forecast 2016 Adopted Budget

WCRA Reimbursements $9,171 $12,000

CDWA Reimbursements $17,869 $5,000

Assessments $774,433 $770,936

Transfer Fees $175 $100

Crossing Fees $500 $1,000

Interest Earned $175 $175

Bypass Reimbursements $29,944 $82,367

Miscellaneous Revenue $20,217 $59,000

Total Revenue $916,130 $930,578

OPERATING EXPENDITURES2015 EOY Forecast 2016 Adopted Budget

Legal Services $5,509 $10,000

Engineering Services $35,243 $25,000

Audit and Accounting $2,040 $10,000

General Services $1,240 $12,000

Contracted Services $115,675 $0

Ditch Maintenance $119,460 $90,000

Vehicle Repair $4320 $9,000

Communication and IT Services $11,893 $15,000

CIRSA Insurance $5,345 $9,947

Operating Supplies $10,617 $35,000

Energy/Utilities/Fuels $13,680 $30,720

Capital Equipment $36,335 $199,000

Payroll Expenses $49,065 $306,000

WCRA Operating Supplies $560 $4,000

Total Operating Expenditures $397,097 $755,667

CAPITAL IMPROVEMENT PROJECTS

2015 EOY Forecast 2016 Adopted Budget

Headworks $0 $320,000

Flood Damage Repairs $196,789 $0

Master Plan Update $0 $45,000

FEMA Payments $0 $0

Headgate/Flume Replacement $0 $25,000

Inflow Channel Study $0 $40,000

Office Build-Out $0 $40,000

Total CIP Expenditures $196,789 $470,000

AUTHORITY STAFFING AND REORGANIZATION

• BEGAN THE TRANSITION AWAY FROM NORTHGLENN, JULY 2015.

• HIRED STAFF:• NATHAN MCCOY – GENERAL MANAGER

• NATHANIEL PACHECO – SUPERINTENDENT

• KENNETH SCHULER – DITCH RIDER

• HIRED WATSON AND COMPANY BOOKKEEPING TO ASSIST WITH FINANCIALS.

• CITY STAFF WILL CONTINUE TO SIT ON THE BOARD OF DIRECTORS.

• ALL OPERATIONS HAVE BEEN TRANSFERRED TO CDWA STAFF AS OF FEBRUARY 2016

• BEGIN FINAL BUILD-OUT OF CDWA GARAGE AT 82ND AND INDIANA TO HOUSE OFFICES AND ALL STAFF, SPRING/SUMMER 2016.

DELIVERY PROCESS• AMOUNT DELIVERED FROM CLEAR CREEK IS DETERMINED BY THE WATER COMMISSIONER AND IS BASED

ON:• AMOUNT OF WATER IN CLEAR CREEK

• CALL PRIORITY

• NUMBER OF INCH-HOLDERS REQUESTING WATER.

• WILL CONTINUE TO DELIVER WATER TO USERS BASED ON THE PRO-RATA AMOUNT AVAILABLE.• PRO-RATA IS BASED ON

• WATER BEING DELIVERED FROM CLEAR CREEK

• 25% LOSS

• NUMBER OF INCHES CALLING FOR WATER.

• INCH-HOLDERS WHO HAVE NOT CALLED FOR WATER, WILL NOT HAVE THEIR GATE UNLOCKED.

• LATERALS/HEADGATES THAT DO NOT HAVE ADEQUATE MEASURING DEVICES WILL NEED TO REPLACE THEIR DEVICE.

• AUTHORITY STAFF WILL SEND A NOTICE IF MEASURING DEVICE NEEDS ATTENTION.

• LATERALS/HEADGATES THAT DO NOT REPLACE OR REPAIR MEASURING DEVICES WITHIN 30 DAYS OF NOTICE, WILL HAVE THEIR HEADGATES LOCKED, UNTIL THE MEASURING DEVICE IS DEEMED ACCEPTABLE.

FLUME REQUIREMENTS

• IN ORDER TO DELIVER WATER, FLUMES MUST BE ABLE TO MEASURE FLOW ACCURATELY.

• GATES WITH FLUMES THAT ARE NOT IN PROPER CONDITION WILL NOT RECEIVE WATER.

• FLUMES SHOULD:• BE IN A SET, PERMANENT LOCATION.

• BE SET LEVEL ACCORDING TO MANUFACTURER RECOMMENDATIONS.

• WATER MUST FLOW THROUGH THE FLUME, NOT AROUND.

• NO HOLES, RUSTING, OR VISIBLE DAMAGE.

REMINDERS• ASSESSMENTS ARE DUE BY APRIL 1, 2016.

• PLEASE CALL OR E-MAIL TO REQUEST YOUR WATER. WE WILL NOT OPEN YOUR GATE WITHOUT A FORMAL REQUEST.

• 303-423-6010

• GENERALMANAGER@CHURCHDITCH.ORG

• PLEASE MAKE SURE THAT YOUR FLUME AND LATERALS ARE CLEANED PRIOR TO APRIL 1, 2016 IN PREPARATION OF WATER DELIVERIES.

• IF YOU HAVE QUESTIONS ABOUT THE CONDITION OF YOUR MEASURING DEVICE, PLEASE LET US KNOW. AUTHORITY STAFF WILL HELP YOU SET YOUR FLUME APPROPRIATELY.

• WE WILL NOT DELIVER WATER TO A HEADGATE THAT CANNOT MEASURE IT’S DELIVERIES. PLEASE MAINTAIN THESE STRUCTURES.

• THE WEBSITE WILL BE UPDATED FREQUENTLY WITH UPDATES ON PROJECTS AND WITH IMPORTANT INFORMATION.

WWW.CHURCHDITCH.ORG

QUESTIONS?

THANK YOU