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Annual Work Plan - 2017
17 January 2017
ASEAN SHINE Program Management Office
International Copper Association Southeast Asia Sathorn Square, 37th Floor 98 North Sathorn Road, Silom, Bangrak, Bangkok 10500, Thailand Phone: (66) 2 105 6434, Fax: (66) 2 105 6301 | www.aseanshine.org
Overall Work Plan 2017
Activity Schedule
1. Air Conditioners Task Force
1.1 Refrigerants
Internal training workshop 9 March
Develop strategy End March
1.2 Training of sales persons
Review 2016 experience on training of sales persons Jan
Design new campaign Feb
Implement new campaign Apr …
1.3 Implementation of NPR in Vietnam (co-funding from US DoS) Jan …
2. Lighting Task Force
2.1 Regional Market Assessment report Feb
2.2 Technology Scoping Paper (Test methods) Feb
2.3 Regional Policy Roadmap for MEPS By Nov
2.4 LWG Meetings Mar-Jul-Oct
3. Motors Task Force
3.1 Develop regional action plan Feb-Jun
3.2 Start regional policy roadmap preparation Jul-…
4. Distribution Transformers Task Force
4.1 Regional Consultation Workshop in Seoul, Korea 28 March
4.2 Draft recommendations (IIEC) Jul
4.3 Regional Consultation Workshop in Bkk (TBD) Sep
4.4 International Conference Nov-Dec
5. PSC meetings: 2 May - Sept
6. Donors coordination workshop (in Bkk) June
7. Others
Annual conference Nov
ASEAN SHINE Program Management Office
International Copper Association Southeast Asia Sathorn Square, 37th Floor 98 North Sathorn Road, Silom, Bangrak, Bangkok 10500, Thailand Phone: (66) 2 105 6434, Fax: (66) 2 105 6301 | www.aseanshine.org
1. Air Conditioners Task Force Task Force Leader: Kittisak Sukvivatn (ICA)
Action Description Schedule
1. Refrigerants Understand issues; develop strategy to determine whether SHINE should be active, and if so how
Mid April
1.1 Understanding
Explore possibility to synchronize with RAC NAMA program led by GIZ
Jan-Feb
Need to understand our work on microgroove to be able to identify synergies, if any
Internal meeting Early March 1.2 Internal training workshop
With speakers from Daikin, GIZ, UNEP 9 March
1.3 Develop our strategy
Internal meeting 10 March
Finalize internal document End of March
2. Consumer awareness
Increase awareness on 5-star ACs: must work on real market transformation
Final action plan to be ready end of
Feb
2.1 Review experience so far and develop detailed action plan
- Organize internal brainstorming sessions - Organize debriefing session with country partners - Draft new action plan. New strategy could include: stronger partnerships with retail chains; stronger partnerships with AC manufacturers
Mid Feb
2.2 Implement activities
Implementation of the new action plan, to start no later than April 2017
ASEAN SHINE Program Management Office
International Copper Association Southeast Asia Sathorn Square, 37th Floor 98 North Sathorn Road, Silom, Bangrak, Bangkok 10500, Thailand Phone: (66) 2 105 6434, Fax: (66) 2 105 6301 | www.aseanshine.org
Action Description Schedule
4. CLASP-USDoS Vietnam project
Ensure project is visible as SHINE program
4.1 Develop draft MOU with CLASP
End of Jan
4.2 Kick-off workshop in Hanoi
May
5. Evaluation of ASEAN SHINE and preparation of proposal to GCF
(under contract with IIEC) End of March
5.1 Follow-up Organize meetings with IIEC
5.2 Develop draft proposal to GCF
Jun
6. Others
ISO 5151 Follow-up on the real adoption of ISO5151 in national legislations
Revision of RPR Schedule revision of the RPR and increase of EER goals
May, during SC meeting
ASEAN SHINE Program Management Office
International Copper Association Southeast Asia Sathorn Square, 37th Floor 98 North Sathorn Road, Silom, Bangrak, Bangkok 10500, Thailand Phone: (66) 2 105 6434, Fax: (66) 2 105 6301 | www.aseanshine.org
2. Lighting Task Force Task Force Leader: Emily McQualter (UN Environment)
Action Description Schedule
1. Regional Market Assessment
Publish on Website and launch at AMEM in September
Feb
2.1 Complete print layout Currently with designer Jan
Complete final review & publish on website Feb
2. Technology Scoping Paper (Test methods)
Finalize draft and publish on website Feb
3.1 Complete final edit Confirm any final edits with Steve Coyne (SC)
Jan
3.2 Complete print layout Send to designed and publish on website Feb
3. Communications plan for Lighting
Content on website update. Study on effective communications
4.1 TOR and Work Plan published on website
Send to designer Feb
4.2 Communications study A report on effective energy efficiency communications with recommendations
Aug
4.3 Develop Communications plan for lighting
Sep
4. Regional Policy Roadmap for MEPS
National Stakeholder consultations
May
Finalize Publications January 2018
5. Lighting Policy and Technical Working Group (LWG) Meetings
6.1 LWG Meeting To develop and finalize Regional Policy Road Map
Mar
6.2 LWG Meeting Jul
6.3 LWG Meeting Oct
ASEAN SHINE Program Management Office
International Copper Association Southeast Asia Sathorn Square, 37th Floor 98 North Sathorn Road, Silom, Bangrak, Bangkok 10500, Thailand Phone: (66) 2 105 6434, Fax: (66) 2 105 6301 | www.aseanshine.org
3. Motors Task Force
Task Force Leader: Jean-Marc Alexandre (ICA) Note: program will be co-funded by the EU SWITCH-Asia project on HEMS in the Philippines
Action Description Schedule 1. Develop regional action plan For approval by SC/EE&C SSN June
1.1 Regional Consultation Workshop with Philippines DOE
Regional exchange of experience for promoting HEMs; discussion on way forward
Mar
3.2 Draft regional action plan By ASEAN SHINE experts, based on recommendations of the regional consultation workshop
Apr
3.3 Regional Consultation Workshop
To review and approve regional action plan; in conjunction with PSC meeting
May
3.4 Adoption of Action Plan by SC/EE&CSSN
By EE&C SSN June
2. Start regional policy roadmap
2.1 Form PWG With regional kick-off workshop Sep 2.2 Regional study + visit to PWG members for recommendations on MEPS
By expert, including 1 PWG workshop
Dec-Jan18
ASEAN SHINE Program Management Office
International Copper Association Southeast Asia Sathorn Square, 37th Floor 98 North Sathorn Road, Silom, Bangrak, Bangkok 10500, Thailand Phone: (66) 2 105 6434, Fax: (66) 2 105 6301 | www.aseanshine.org
4. Distribution Transformers Task Force Task Force Leader: Jean-Marc Alexandre (ICA) Note: program will be co-funded by APEC
Action Description Schedule
1. Develop regional action plan For approval by HAPUA and EE&C SSN
Dec
1.1 Regional Consultation Workshop in Seoul, Korea
Capacity building on new IEC standard; exploring opportunities in ASEAN; drafting policy recommendations
28 Mar
1.2 Draft recommendations (IIEC)
These recommendations will provide guidance for the development of policies to promote higher efficient distribution transformers
Apr-Oct
1.3 Regional Consultation Workshop in Bkk (TBD)
To review and approve recommendations
Sep
2. International conference Nov-Dec
ASEAN SHINE Program Management Office
International Copper Association Southeast Asia Sathorn Square, 37th Floor 98 North Sathorn Road, Silom, Bangrak, Bangkok 10500, Thailand Phone: (66) 2 105 6434, Fax: (66) 2 105 6301 | www.aseanshine.org
5. Communications Program Outreach Manager: Satuorn Thamsongsana (ICA)
Action Strategy Schedule
1. Message House
The development of documents that explain ASEAN SHINE and ASEAN SHINE Chapters in 20 Seconds, 5 Minutes and 20 Minutes.
End of Feb
1.1 Internal understanding
Discuss and come up with the same understanding of concept, strategy and message to deliver to audiences
19 Jan
Comm develops concept, strategy and message for team's approval
27 Jan
1.2 Infographics Communication tool for message delivery; work closely with Graphic Designer on concept design and artwork
End of Feb
• Rationale, objective, strategy and action plan • Develop into 4-5 powerpoint slides • Policy recommendation
1.3 Internal communication materials
Develop communication materials to be used in team as the same platform
Beginning of Feb
• General guidelines – include colour palette • Report template • Powerpoint template • Diagram of ASEAN SHINE Structure • Letterhead • Participant List template • Agenda template
1.4 Internal Training
Conduct training (conf call) on the message house with: AdCo, SHINE country partners, DEDE, ICA and UNEP management
End of Mar
ASEAN SHINE Program Management Office
International Copper Association Southeast Asia Sathorn Square, 37th Floor 98 North Sathorn Road, Silom, Bangrak, Bangkok 10500, Thailand Phone: (66) 2 105 6434, Fax: (66) 2 105 6301 | www.aseanshine.org
Action Strategy Schedule
2. Website development
Develop website as a front gate to audiences for information dissemination. Actions will be taken once message house and all information updates are ready.
End of March
Announcement and outcome
Mainly focus on events/meetings/ conferences; what contents are in the articles e.g. background, dates, agenda, outcome
3. Communication materials
Develop communication materials to disseminate to audiences
Mar-Apr
• Project Report and related reports; work closely with Graphic Designer on concept design and artwork • Brochure (ASEAN SHINE, AC and Lighting) • Infographic • Background document • Fact sheet/Guidelines
4. Event kits and materials
Develop for kits and materials to be used in the future events and upon request
Mar-Apr
• Banners/Standees/Roll-ups • Folders • Display • Backdrop • Premiums: USB, bag, notebook, pen, screen wiper and umbrella
5. Media relations and third party communication channels
Media relations and networking with other related organizations in sharing news and updates and importantly promoting ASEAN SHINE through peer-to-peer channels
Apr-Dec
Establish network
Identify key influential organizations who have an active communications strategy and comms manager: IEA, UNEP, UNDP, US DoS, US DoE, ACE, etc.; make contacts and agree on disseminating ASEAN SHINE's news through their network
Mar-Apr
News, articles, press release and updates
Write, edit and post upon event and request through media channels, other organizations' website, networking facility, etc.
Continuous basis
ASEAN SHINE Program Management Office
International Copper Association Southeast Asia Sathorn Square, 37th Floor 98 North Sathorn Road, Silom, Bangrak, Bangkok 10500, Thailand Phone: (66) 2 105 6434, Fax: (66) 2 105 6301 | www.aseanshine.org
Action Strategy Schedule
6. Others
Schedule of activities/Calendar
Set up and pin the schedule with other related events with ASEAN SHINE events to establish joint collaboration, prevent duplication of events and programme and create possible future collaboration
Continuous basis
Calendar Circulate calendar internally or share it on shared drive or website
End of Mar
Country profiles Work closely with Govt sector in ASEAN re country profile consolidation
May-June
Contact database Update database from the existing one and pin it on shared drive or website
Feb-Mar
Shared drive Create and co-manage files and documents on shared drive with Project Manager
Feb-Mar
ASEAN SHINE Program Management Office
International Copper Association Southeast Asia Sathorn Square, 37th Floor 98 North Sathorn Road, Silom, Bangrak, Bangkok 10500, Thailand Phone: (66) 2 105 6434, Fax: (66) 2 105 6301 | www.aseanshine.org
6. External Funding Leader: Pierre Cazelles (ICA) The following opportunities are being explored:
Funding agency
Proposal Tentative budget
Status
European Union’s SWITCH-Asia
Support to ASEAN SHINE for DT, motors, lighting (2018-2021)
2 million EUR
Under preparation; deadline 14 Feb
EU Technical Assistance Facility
- Support to development of national policy roadmaps for lighting
200,000 EUR
Under preparation; submission expected March
- Support to development of regional policy roadmap for motors or another technology
200,000 EUR
To be submitted after Lighting
APEC Training of installers and designers in solar rooftop PV systems
250,000 EUR
Under preparation; submission expected March
Green Climate Fund
Full support to ASEAN SHINE for all technologies
9 million USD
Under preparation; submission expected March
Japan ASEAN Integration Fund
Implement AC Task Force program: harmonization of standards on ISO16358 and develop and regional MV&E framework
2 million USD
Proposal handled by ACE; concept note already submitted
ASEAN SHINE Program Management Office
International Copper Association Southeast Asia Sathorn Square, 37th Floor 98 North Sathorn Road, Silom, Bangrak, Bangkok 10500, Thailand Phone: (66) 2 105 6434, Fax: (66) 2 105 6301 | www.aseanshine.org
7. Partnerships Leader: Pierre Cazelles (ICA)
Action Description Schedule
1. PSC Ensure proper guidance and approval of work plans
Monthly meetings with DEDE
To review progress, advise on new opportunities
Quarterly reporting Via email, to ensure proper follow-up and monitoring by SC members
2 PSC meetings To review progress, approve outputs and work plans
May and Sept
2. Advisory Committee Ensure technical guidance, coordination and assist with external funding efforts
Study on mapping of ongoing and planned programs in EE in ASEAN
This will support the future coordination among different programs and funding agencies
End of March
Monthly conf call To follow-up on external funding activities, coordination among different initiatives
Annual meeting In conjunction with ASEAN SHINE annual conference
Donors Coordination Forum
To be organized in Bangkok May-June
3. Industry Partnerships
Work with Daikin to start establishment of the AC Industry Advisory Group
Objective is to establish an Industry Advisory Group (final name to be discussed)
Mar-Apr
Explore opportunities to establish the same for other technologies