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Bihar at Glance

1 Area in Sq .Kms 94,163

2 No.of Districts 38

4 No. of Municipal Corporations 11

7 No.of Blocks 534

8 No.of Villages 45,103

9 No .of Gram Panchayats 8471

11 Population 10,38,04,63

12 Male and Female Sex Ratio 1000: 916

13 Population Growth rate – 2001-2011 25.07%

14 Percentage of population - Urban

11.30%

15 Percentage of population - Rural 88.70%

Sl. No Type of Schools

As per PAB approval Achievement

No. of Schools

No. of children

No. of Schools

No. of children Availed

1. Primary (I to V) Govt. +LB+GA Schools 46965 7500000 40080 8504852

NCLP 1516 56755 595 18563

Total Schools 48481 7556755 40675 8523415

2 Upper Primary (VI to VIII) Govt. + GA+LB 23291 2500000 29262 2826182

Total 23291 2500000 29262 2826182

GRAND TOTAL 71772 10056755 69937 11349597

PAB approval Vs Achievement 2012-13

MDM Working Days :- Mid Day Meal provided for180 days in primary and 177 days in upper primary against 230 approved days for 2012-13 3

Release & Expenditure 2012-13 (in Lakhs)

COMPONENT Opening Balance of GOI as on 1.4.2012

GOI Release

GOB Release

Total fund Available in 2012-13

Expenditure till 31.3.2013

Cooking cost

5124.41 86716.53 34616.49 126457.40

71378.06

Cost of Food grains 10400.00

Cook-cum-helper 18358.30

Transportation 1374.35

MME 1832.60

Total 5124.41 86716.53 34616.49 126457.40 103343.31

Kitchen shed 11385.14 2846.28 14231.42 Since Funds were released in the march -2013, it could not be spent

Kitchen device 1788 17884

Coverage - Against Enrolment / PAB in 2012-13

COVERAGE AGAINST ENROLMENT

Quarter

2010-11 2011-12 2012-13

Enrolment(2010-11)

Average per day

beneficiaries in (2010-11)

% against Enrolment

Enrolment(2011-12)

Average per day

beneficiaries in (2011-12)

% against Enrolment

Enrolment(2012-13)

Average per day

beneficiaries in (2012-13)

% against Enrolment

1st Quarter 18814005 10366697 55 20498092 9265090 45 19845548 7958112 40

2nd Quarter 18814005 10369621 55 20498092 9204598 45 19845548 11831046 60

3rd Quarter 18814005 9695430 52 20498092 8260042 40 19516230 12398335 64

4th Quarter 18814005 9122075 48 20498092 8912002 43 19516230 13289440 68

State Average 18814005 9888456 53 20498092 8910433 43 19680889 11369233 58

Payment of cost of food grains in 2012-13

Bill Raised by FCI Payment made to FCI

Total bills raised by FCI till Mar 2013 - Rs. 119 crores

Total payments made to FCI till Mar 2013 – Rs. 104 crores

Previous year pending bills – 1.5 crore

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Management Structure-MDM Bihar

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Directorate of MDM/Bihar Raya Madhyan Bhojan Yojana Samiti

(BRMBYS)

Education Department

State level steering cum Monitoring committee

Director/DD/OSD/Asst. Dir/Jr. Monitoring Officer/IT Manager/Data

Admin/Finance Manager/AO/ APC/Nutrition Expert/ Accountant/Asst/Steno/ Computer

Operator

District Level

District in charge of MDM (Bihar Administrative

Service)/DC/DRP/Accountant / executive Assistant

District level steering cum Monitoring

committee

BLOCK RESOURCE PERSON Block level Steering cum Monitoring committeeBlock Level

School Level Headmaster/Senior Most Teacher Vidyalaya Shiksha Samiti (VSS)

Food Corporation of India

Food Corporation of India

State Food Corporation (SFC)–Nodal Agency State Food Corporation (SFC)–Nodal Agency

Block Resource Person through Local Private contractor

Block Resource Person through Local Private contractor

SchoolsSchools

Food grains Flow Food grains Flow

District wise MIS Online advice generation

District wise MIS Online advice generation

Fund Flow

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Fund released by GOI

Approval by The Minister

Approval by the E.C

Approval by the Cabinet

Issue of Sanctioning order

Withdrawal from treasury

Fund released by BRMYS to districts

Fund released to the schools

Initiatives 2012-13 - Dopahar - IVRS Dopahar(IVRS) was introduced in April 2012

for better monitoring of the scheme and to capture data in real time.

Data received from Dopahar (IVRS) is being posted on Dopahar.org for public view and to ensure transparency .

SMS alert relating to attendance, coverage, availability of fund and food grain every day to DEO and MDM for information and necessary action.

Data received from Dopahar (IVRS) is being reviewed by a dedicated team of officers and actions are being taken on regular basis.

Dedicated help line for Head masters - 0612-660990012

Dopahar( IVRS) CALL SUMMARYMonth Total School

Data /Mobile No. Available

Average completed Call %

Apr-12 33963 15914 46May-12 60120 48650 80Jun-12 61677 47190 76Jul-12 63122 51934 82

Aug-12 65475 53509 81Sep-12 67345 57253 85Oct-12 68573 57006 83Nov-12 68193 56946 83Dec-12 68181 58820 86Jan-13 68301 59427 87Feb-13 68511 60630 88Mar-13 68709 62010 90

Initiatives taken in 2012-13

Strengthening of Web-based MIS and MDM functioning process integration with MIS

Eg. Food grain and fund sub allotment to schools through MIS, Flat file generation for bulk fund transfer for CC and CCH

New post of District program manager (DPM) for the districts and finance manager and I.T manager for the head quarter have been created for the better management of the scheme.

The monthly state level meeting of district MDM in-charges, officers of the SFC, FCI, vendors and related banks are organized regularly to identify the problems and solve them.

Initiatives 2012-13 – Ranking of District performance

The performance based ranking of the districts has been started since august 2012. System of recognising performing officers put in place.

Criteria for ranking are :Average Per day beneficiary against EnrollmentMDM working daysConversion cost availability in the SchoolsFood Grain available in the SchoolsSchool Inspection FCI payment Quarterly SMC meeting Monthly Cook-cum-helper honorarium paymentMIS Entry statusDopahar (IVRS) response

• Block level performance evaluation system under development – proposed to be implemented from May 2013.

Effect of Ranking

FCI bill dues was 62 crores in Jun 12 which has reduced to 16.5 crores in month of March 2013.

Cook cum helper payment –In June 2012 payment of cook cum helper had a backlog of 4 mths but in March 13 has become up to date

SMC meeting – In month of June 12 only 3 district organized their district and block level SMC meeting but in March 2013 it has reached up to 35 districts

Inspection – In August total inspection of school was 12,544 and in March 2013 (cum) it is 1,40,306 - action taken on 2403 and FIR lodged on 54.

Capacity Building

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Training given to HMs on –IVRSCooking of mealsRecord keeping Accounting

Capacity Building

The district MDM in-charges were sent to National Productivity Council, Jaipur for Administrative and Management Training Program.

All accountants of districts trained for 3 daysAll the Block Resource Persons

given one day training

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Financial Management and Accounting

• A C.A firm has been engaged to improve financial management, accounting and to update the Accounts of Head Quarter and Districts.

• Accounts manual has been prepared and adopted.

• Shifting from manual single entry basis to computerized and double entry basis of accounting.

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MonitoringSurprise school visit by Principal Secretary , Secretary

Primary Education and Director MDMDirectorate level officers visit of districts started

since Sept-12 – one third districts covered every month.

More rigorous inspections by MDM I/C and BRPInspections by other officers of education

department – DEO, DPO, PO and BEEOInspections by other officers of the district Special inspection campaign started

Monitoring contd.

State Level SMC meeting was conducted on 8.08.2012 and 13.03.2013 under the chairmanship of Chief Secretary.

District Level steering – cum – Monitoring Committee meetings are held on quarterly basis.

Block Level steering – cum – Monitoring Committee meetings are held on quarterly basis

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Result of initiatives taken in 2012-13

The number of schools not serving meals decreased from 19,233 in June 2012 to 2,518 in February 2013.

Increase of 23% in average per day beneficiary from 1st Quarter to 3rd Quarter of 2012-13

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Total no. of school where MDM not served in 2012-13 due to non Availability of fund ,food grains, local problem and other Reason

Action plan for 2013-14System of internal audit and third party evaluation

proposedComprehensive training program planned for all

levels of personnel – Cooks (2 days), BRPs (5 days), Accountants (5 days) MDM In-charge (5 days)

All cook cum helper will be provided new apron and cap

All schools will be provided with sitting mat, storage bin, nail cutter, soap and drinking water drums.

State is going to provide plates and glasses from own resources.

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Action plan for 2013-14Plan to provide CUG Mobile connection and tablet PC

to all Block Resource persons – pilot testing done Facilitate MIS entry in off line modeImplementation of mobile based inspection system –

geo-tagging and time-stamping of inspection photosInspection reports get into MIS and can be analysed

and collated – even matched with IVRS dataPlanning to integrate MIS and IVRS databases for

better monitoring and improving data integrityCreating photo database of kitchen sheds and cooks

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Inspection photos with tablet

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Inspection photos - Kitchen shed

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Inspection photos

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Inspection photos - Cook cum Helper

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Issues relating to FCI

Delay in issue of RO.Issues of timely availability of food grains in following

district :- Madhubani Darbhanga, Sitamarhi, Sheohar, Lakhisarai,

Sheikhpura,Bhagalpur Begusarai,Saran,Nalanda and Buxar.

Labour unrest in some godowns – Patna – Mokama, Buxar, Madhubani

Issue of closed Godown – Nalanda, MokamaPoor quality of riceDelay in submission of bills

Proposal for 2013-14

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Proposal for Additional Cook-cum-Helper

Total Requirement of Cook cum helper for 2013-14

Total Sanctioned Number of Cook cum helpers in 2012-13

Proposal for sanctioning Additional number of cook cum helpers

231811 183583 48228

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Proposal for Procurement of Kitchen Device

Sanction for kitchen device replacement for 28695 schools ( 27024 of 2007-08 and 1671 NPS of 2011-12 and 2012-13) @ Rs. 15000/- per school.

Additional demand of Rs.10000/-per school for replacement sanctioned during 2012-13 for 35760 schools (2006-07 and 2007-2008)

Based on market survey cost of kitchen devices per school on average comes to Rs. 15,000.

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Proposal for increase in Transportation Cost

Component Approved in 2012-13 Proposal for 2013-14

Transportation Cost Rs.750/ - per MT Rs.1500/-per M.T

1. The present rate is more than 5 years old.2. Inflation in all costs associated with transportation like fuel, labour, etc. 3. After repeated tenders in some blocks very few contractors participate in the tenders 4. Out of 534 blocks in the state 163 does not have transporter leading to difficulties.

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Proposal for Construction of Kitchen-cum-StoreTotal no. of Schools excluding Madasa/Maqtab/AIE/EGS/NCLP/NPS

Total units of kitchen shed for which fund was sanctioned by GOI

New kitchen shed to be sanctioned by GOI on the basis of plinth area

Additional funds to be sanctioned on the basis of plinth area by GOI for the 18975 kitchen shed sanctioned in previous year @ Rs.60000/- i.e 11385.1439

66550 65977 573 Rs.28996.03 lakhs

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Other issues

Increase in conversion cost should be linked to food inflation index and increase should be effective from 1.4.2013.

A comprehensive study may be undertaken to determine the adequacy of conversion cost

First fund release in 2012-13 was in Month of May – creating difficulty in running the scheme in 1st Quarter – Need to look at alternatives

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PROPOSALS AND RECOMMENDATIONS for 2013-14S.No

Component PAB Approved in 2012-13

Proposal for 2013-14

1 Children (Pri) 7500000 9600000

2 Children(U-Pri) 2500000 3500000

3 NCLP 56755 25000

4 Working Days 230 253

5 Kitchen store - 573 & Balance amount for 18975 schools

6 Kitchen device 35760 @ Rs.5,000 per school

28695 (2007-08 and NPS) @ Rs.15000 per school and 35760 @ Rs.10,000

7 CCH 1,83,583 2,31,811

8 Transportation cost

Rs.750/ - per MT Rs.1500/-per M.T37

Third Party Monitoring Evaluation by A. N. Sinha Institute of Social Studies, Patna, visited in November - December 2012

Description Type District :- Darbhanga, Saharsa, Sheohar , Sitamadhi

Percentage of Schoolsserving hot cooked meal regularly. 74%

Regularity Number of schools having cooking cost available

90%

Number of schools having Food grains available

77%

Percentage of school having buffer stock of food grain for one month’s requirement maintained

77%

Is gender or caste or community discrimination in cooking or serving or seating arrangements?

NO

Does daily menu include rice/ wheat, pulses and vegetable?

100%

Thank You