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“ProtectingC.A.'sFutureByPreservingC.A.'sLegacy”
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
WhyaC.A.AreaArchiveisImportant
• ThehistoryofourC.A.fellowshipisavitalandinformativeresource.
• Weneedalwaysacknowledgeourbackgroundinordertosecureourcollectivefuture.
• Historicrecordshelpustosiftthroughourday-to-dayexperienceinrecoveryandreachbackforthesharedexperienceofthepast.
• Sortingthemythfromthefactswecanensurethatouroriginalmessageofrecovery,unityandserviceremainsthesameinourever-changing,growingandexpandingFellowship.
“ProtectingC.A.'sFutureByPreservingC.A.'sLegacy”
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
C.A.AreaArchivingGoals
• Developanarchivespolicy:clearlydefineitspurpose,goalsandthetypeofmaterialitwillacquire.
• AcquireappropriateC.A.material:activelygatherrecordsfromtheDistrict/Area/GroupandtheC.A.Fellowshipatlarge.
• Beresponsibleforthearchivalholdings:knowwhatmaterialisinthearchivesandwhereitcamefrom;storingthearchivesproperlyandsecuringitagainsttheft,damage,andenvironmentalorhumanhazards.
• MakearchivalmaterialsavailableforusebytheC.A.fellowship.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
C.A.AreaArchivesCommittee
• Itisusefulforanarchivetobemaintained,withintheservicestructure,byanelectedorappointedChairandCommitteeresponsibleforitscareandgrowth.
• AnArchiveCommitteewillhelpdeveloppolicyandproceduraldecisions,andraiseawarenessaboutthearchivesinthelocalC.A.fellowship.
• EstablishingacommitteecomposedofC.A.members,andaskingfortheiradviceandassistancewitharchivaldecisions,willencourageC.A.memberinterestinthearchives.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
BuildinganArchiveinYourC.A.AreaorDistrict
• Collection• Protection&Preservation• Cataloging• Presentation
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
C.A.AreaArchiveCollection
• CollectpertinentdocumentsandartifactscreatedbytheC.A.AreaCommitteesandC.A.AreaConventionCommittee.
• CorrespondwithallAreaC.A.CommitteesandyourlocalC.A.Fellowshiptoacquireitemsfromolderorganizingmembersandtrustedservants.
• DevelopapresenceforarchivalitemstobedisplayedatAreaandRegionalConventions.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
C.A.AreaArchiveCollection
ThefollowingorganizationalcategoriesaresuggestedintheWSCArchive
CommitteeGuidelines:
• Audio(A):SpeakerTapes&CD’s,PSA’s,ConventionTapes&CD’s,Memberinterviews
• Books(B):HFCI&II• Ceramics(C):Coffeemugs,teacups,
glassware,plates.
• Chips(CH):Plastic,metalandcommemorativeC.A.tokens,EternityandPrincipleschips.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
C.A.AreaArchiveCollection
• Digital(D):Electronicfilesincluding,PSAs,Emails,Scanneddocuments,Images,etc.
• LargeFormat(LF):Steps,Traditions&Conceptsbanners,andallotherlargedisplaybanners,posters,etc.
• Miscellaneous(M):Thingsthatdonotfallintoanyoftheothercategories.
• Objects(O):Godboxes,umbrellas,mousepads,artwork,jewelry,vases,golfballs&tees,keychains,buttons,plaques,etc.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
C.A.AreaArchiveCollection• Pulp(P):Allpaperdocumentation,including:
– AreaMinutes,PolicyandProcedures,VariousAreaCommitteeMinutes
– AreaIncorporationDocuments,BoardofDirector'sMinutes,Bylaws
– MeetingDirectories,EventFliers– AreaConventionManuals,Minutes,RegistrationandProgramPamphlets,Ephemera(tickets,flyers,etc.)
• Textiles(T):Allfabricitems-T-shirts,jackets,hoodies,sweatshirts,sweatpants,shorts,boxers,polo,baseball,soccer,etalshirts,ballcaps,quilts,clothbanners,bandanas,towels,etc.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
Protection&PreservationYourarchivalcollectionoughttobestoredinan
areathat:
• Isfire-resistantwithfireextinguishers,smokeandheatdetectors,freefrompossiblefloodingorwaterdamage.Keepallarchivalmaterialsonshelvesandoffthefloor.
• Isfreeofinsects,rodents,mould,orfungus.• Isconsistentintemperatureandhumidity.
Useadehumidifierorairconditionertocontrolthetemperature.
• Haslittleuncontrollednaturalorfluorescentlight.Usecurtains,shades,lightfilters,orincandescentlights.
• Islargeenoughforyourcurrentarchivesandfornewacquisitions.Expectagrowthrateof10%ayearforfiveyears.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
SouthernOntarioC.A.ArchivesRoom
Note:Textileshungingarmentbags(left),documentsinMylarsleeves,organizedbyyearinbinders,de-humidifier(lowerright)formoisturecontrol.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
Protection&Preservation• Pulp(P):– Itemssuchas,fliers,newspaper,magazinearticles,tickets,photographs,oughttobedigitallyscanned(ifthereisnoassociatedelectronicfile).
– Documentsoughttobeplacedinacid-freeMylarsleevesandstoredineitherbindersoracidfreeboxes.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
Protection&Preservation• Textiles(T):
– Allfabricitems-T-shirts,jackets,hoodies,sweatshirts,sweatpants,shorts,boxers,polo,baseball,soccer,etalshirts,ballcaps,quilts,clothbanners,bandanas,towels,etc.
– Fabricsoughttobecleanandhungonpaddedfabrichangers(withoutputtingstrainontheshoulders,collar,orsleeves)andstoredinlinenclothingbagsorarchivalfabricstorageboxes.
– Dangerstoalltextilesinclude:light(bothartificialanddaylight),dirt,dampness,insects,andexcessiveheat.
– Forlong-termstorage,findaspacethatisdryanddarkwithacool,eventemperature.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
Protection&Preservation• Electronicfiles,scanneddocumentsandphotographedmemorabiliabacked-upto3digitalstoragemedia,suchasathumb-drive,externalhard-drive,orcloudstorage.
• Backupcopiesshouldtobeprovidedto:1 C.A.AreaCommittee,2. TrusteeassignedtotheArchiveCommitteeand
3. theWorldServiceOfficec/oArchiveCommittee.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
CatalogingYourArchives• EachmemberoftheArchiveCommitteeoughttobe
assignedsomepartofthearchiveandberesponsibleforsortingitemsbytype.Forexample:– Code:(T)Textile– Title:2009Black,Short-sleevet-shirt.– Type:C.A.Convention2009Memorabilia.
– Description:Original.Usedasafundraisingitemforthe2009C.A.Convention.
• EachitemoughttobeaddedtoaC.A.ArchiveLedger,whichwillbeattachedtoeachboxidentifyingthecontentsofeachbox.
• Keepamasterarchiveledgerorspreadsheet,containingdetailsofallentries,boxes,linenbags,etc.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
Presentation:MakingYourC.A.ArchivesAvailable
SouthernOntarioCocaineAnonymoushasanonlinewebsitethatwascreatedandiscurrentlymaintainedbytheSOCAArchivesCommittee.Here,C.A.Membersarewelcometore-experience20yearsofarchivalconventionhistoryinSouthernOntario.MemberscanlistentoC.A.speakers,downloadtheC.A.programforthatspecificconventionyear,seethelogo,theme,whichC.A.memberswereinvolved,andmore.
http://www.socaarchives.org
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
Presentation:MakingYourC.A.ArchivesAvailable
EveryConventionyearinSouthernOntario,theSOCAConventionCommitteedisplaysallthepreviousyearsLogos&ThemestotheC.A.membershipandhostsa“Logo&Theme”Contesttoinspirecurrentmemberstocreateandthemeandlogo.SubmissionsaredisplayedattheConventionandtheC.A.membershipvotesfortheirfavoriteentry.
1982:CA1986:TX,WA,NY,CT,IL,GA,MI,AZ,NM,TN,WI,MI1987:OR,ID1988:OH,UT,PA,CAN,DC,MN,OK,CO1989:NE,KS,FL,ME,PQ-CAN1990:VA,LA1991:RI,AL,MA1992:NC1993:Europe1994:AR1995:IN,NJ,DE1996:NV,ONT-CAN,UK1997:AK1998:BC(CAN)1999:KT,CAN-Maritimes2013:Peru,Russia,Switzerland2015:Denmark2016:CentralUK,London,AntelopeValley2017:SouthernColorado2019:Portugal,Thailand,MainlandEuropeRegion
Preserve&ProtectYourC.A.AreaHistory!
ContacttheArchiveCommitteeforTheC.A.WorldServiceConferenceCommittee’s
ArchivingGuidelinesforC.A.Areas&[email protected]
"Ifwefailtounderstandourhistory,wearedoomedtorepeatit.“
BillW.