AOINCV Item No. Descriptionmsa.maryland.gov/megafile/msa/stagsere/se1/se52/002100/...I OHM KM < * tff.V. i'7i RECORDS RETENTION AND DISPOSAL SCHEDULE (CONTINUATION SHCKT) SCMtr>ULl

•IIO-IHSV. 7/M

DEPARTMENT OF GENERAL SERVICESRecords Management Division

RECORDS RETENTION AND DISPOSAL SCHEDULE

SCHEDULENO.

1210PACEMO. 1 O f 3

Housing and Community Development Community Development AdministratHousina Manaaement

i o n

AOINCV

ItemNo. Description Retention

GENERAL CORRESPONDENCE

File contains correspondence of a general naturenot relating to any specific category, i.e.,original incoming letters,, and copies of outgoingcorrespondence pertaining to-the various projects.

LEGAL CORRESPONDENCE

File contains legal documents, deeds, contracts,amendments to contracts and other miscellaneousmaterial providing legal support of various projects

FORECLOSURES

Duplicate of attorney's files plus mortgage insuranceclaims, final correspondence with servicer and1099A IRS forms.

PAYOFFS

Release of original documents and cancellation ofmortgage insurance, original loan file if available.

ERHP/'RHPP FILES

File contains a voucher form aid approval form foreach state funded program.

SECTION 8 TENANT FILES

Contains a HUD 50059 for each tenant in the Section £program. File provides statistical and income/rent information on each tenant.

(CONTINUED)

Screen annually destroyingthat material no longerneeded for current busines

Retain for 45 years fromissue date of the bondsunder which the projectswere funded, then destroy.

Retain for 7 years, thendestroy.

Retain for 7 years thendestroy.

Retain for five years inoffice then in Jessup forfive years, then destroy.

Retain for three yearsin office, send to Jessupfor three years, -thendestroy.

SchtduU Ay»fov«4 fey D*9«rtMn.

Agoicy, or ftvUlon R«pr*»

™V

Sdtadul* Authorise I *

/?/^,/?q J<?£r*^,ftr.r /b«* Stata'ArAlvWt

RECORDS RETENTION AND DISPOSAL SCHEDULE(CONTINUATION SHEET)

SCHIDULINO. 1210PAGENO. 2 of 3

i:ei»i

No. Description Retention

SECTION. _ 8_ HAP APPROVAL FILES

Individual folders for each Section 8 project"containing voucher and HAP approval form.

FEDERAL/STATE REGULATIONS FILES

File contains regulations, on federal/state programsunder Housing Management's supervision.

CDA_INCCME MONITORING CERTIFICATION FILE

File contains information to substtintiate incomemonitoring compliance for the follcwinc programs:

Special Loans (MHEP, GHAP, ACCESS, LICOR?, RELAP,[PP); Single Family Loans (MHFP, HEMAP) Section 8RHPP, ERHP, and Market Sate.

10 TENANT DATA SHEET FILE

File contains Tenant Data Sheet for each projectHousing Management is responsible for incomemonitoring.

1 1 IRS OWNER INCOME CERTIFICATION FILE

File contains forms submitted annually certifyingiacom= compliance with the IRS income regulations.

12 MONTHLY OCCUPANCY/MARKETING RETORT FILE

Supplies project demographics.

13 RENTAL ADJUSTMENT FILES

Provides unit composition, rents and applicableincome limits. Provides income analysis toadjust Section 8 rents as required by HUD.

14| MONTHLY OPERATING STATEMENTS

Contains proposed budget, inspections, initialstatus, returns on equity, and other miscellaneousmateriel 1 reported monthly by the projects.

(continued)

Retain in o::fice 3 years,send to JEssup 3 years, thendestroy.

F&tain in office untilsupercaded and no longerneeded for reference. Sendto Jessup to retain for 5

years, then destroy.

Ret.ain in office for 5years, send to Jessup for5 years, then destroy.

Retain for 5 years in officesend to Jessup for 5 years,then destro

Retain for 5 years in office,send to Jessup fcr 5 years,then destroy.

Retain for 3 years, thendestroy.

Retain in office for 5 yearsthen send to Jessup for 5years before destroying.

Retain in office until all jaudit requirements have-beenjfulfilled, then destroy. j

I O H M KM < *

tff.V. i'7iRECORDS RETENTION AND DISPOSAL SCHEDULE

(CONTINUATION SHCKT)SCMtr>ULlM 0 1210

PAGENO. 3 of 3

ItemNo. Description Retention

15 CHECK LOG RECORDS

Log of all checks received by Housing Managementand remittance to the proper finance department.

Retain -in office until allaudic requirements have beenfulfilled, then destroy.

)MSTKUCTIQNS- -TYPE OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE(Jflf 880-1 )

I. DEFARTMENT/ACENCYDHCD

DEPARTMENT OF GENERAL SERVICESRECORDS MANAGEMENT DIVISION

727S WATERLOO ROADP.O. BOX Z7B

JESSUP, MARYLAND Z0794

2. DIVISIONCDA

AGENCY RECORDS INVENTORY

PAGE or />)_

3. UNITHousing Management

DEFINITION-RECORD SERIES-A O R O U P O F M«-ATED RKCORD8 NORMALLY FILED AND USED AS A UNIT FORREFERENCE AS WELL AS RETENTION AND P IMPOSITION PUBM«E« •

4. RECORD SERIES TITLE

General Correspondence.8. EARLIEST YEAR/LATEST YEAR

\ys- TO \m6. RECORD SERIES DESCRIPTION (BRIKFUY DESCRIBE THE TYPES Or INFORMATION/DOCUMENTS/FORMS FOUND

•IN THE SERIES. INCLUDE THE PURPOSE OR FUNCTION OF THE SERIES)File contains correspondence of a general nature not relating to any specificcategory, i.e., original incoming letters, and copies of outgoing letters/memospertaining to the various projects.

7. RECORD SERIES FORMAT(S)

•KLETTER SIZE D MICROFILM

° LEGAL SIZE • COMPUTER TAPE

^TOUND BOOK O FLOPPY DISK

O AUDIO TAPE O VIDEO TAPE

° OTHER(SPECIFY)

8. RECORD SERIES SEQUENCE

OCALPHABETICAL

O NUMERICAL

O CHRONOLOGICAL

O GEOGRAPHICAL

O OTHER(SPECIFY)

9 . VOLUME

j4>FlLE DRAWER( S). a MICROFILM REEL(S)

V a r t ^ S a COMPUTER TAPE(S)NUMnew O OTHER!SPECIFY)

10. ANNUAL ACCUMULATIONR.FILE DRAWERf S)O MICROFILM REEL(S]D COMPUTER TAPE(S)D OTWFBIRpcrirvI

II . FILE IS USED

D DAILY O WEEKLY A MONTHLY

1 2' FILE BECOMES INACTIVE AFTER

30 LO HO D MONTH(S) ^YEAR(S)NUMBBH

13. CURRENT LOCATION!S) (BLDG..FLOOR.ROOM)

DHCD - basement - room

1 4 . I S RECORD SERIES DUPLICATED ELSEWHERET( I F Y E S , SPECIFY /.OEKCV OR O F F I C E )a YES a NO

IS. ACCESS RESTRICTIONS • YES C^NO(IF YES, CITE LAV(S) & RBOULATION(S)

16. AUDIT REQUIREMENTS

° NONE Q STATE O FEDERAL Q INDEPENDENT

17. IS AN INDEX SYSTEM USEDT (IF VKS.E>^LAINBRIEFLY AND DESCRIBE ANY HARDWARE./SOFTVARE)

Q YES tX. NO

18. RECOMMENDED RETENTION

Screen annually, destroyingthat material no longer neededfor current business.

IS. NAME AND TITLE OF PREPARER

Shirley Godbout - Secretary

Z0. TELEPHONE NUMBER

974-217821 . DATE

9/25/89

DCS 550-4 (REVISED 2/87)

IHSTRUCTIQN5•-TYPE OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE

BBO-I)

I. DEPARTMENT/AGENCY

DHCD

DEPARTMENT OF GENERAL SERVICES

RECORDS MANAGEMENT DIVISION

7278 WATERLOO ROAD

P.O. BOX 27S

JESSUP, MARYLAND 20794

2. DIVISION

CDA


PAGE -2. OF A4_

3. UNIT

Housing Management

DEFINITION-RECORD SERIES-A OROUP OP RELATED RECORDS NORMALLY FILED AND USED AS A UNIT FOR

REFERENCE AS BELL A« RETENTION AND DISPOSITION PURPOSES

». EARLIEST YEAR/LATEST YEAR

\°ns' TO i w4. RECORD SERIES TITLE

Left&l dorr<L6p&ndlencei 6. RECORD SERIES DESCRIPTION lBRIK|r|-Y DESCRIBE THE TYPES OP INPORMATION/DOCUMENT8/PORMS POUND

•IN THE SERIES. . INCLUDE THE PURPOSE OR FUNCTION OP THE SERIES J

fcegal Correspondence

Legal documents, letters, dedds, agreements, contracts, amendments tocontracts and other miscellaneous material providing legal support<bf various projects.


H LETTER SIZE O MICROFILM

H LEGAL SIZE O COMPUTER TAPE

^PboUND BOOK O FLOPPY DISK

B AUDIO TAPE Q VIDEO TAPE

° OTHER{SPECIFY)

RECORD SERIES SEQUENCE

>O ALPHABETICAL

D NUMERICAL

D CHRONOLOGICAL

O GEOGRAPHICAL

O OTHER(SPECIFY)

B. VOLUME

if FILE DRAWER(S)• D MICROFILM REEL(S)

VOiyieS D COMPUTER TAPE(S)NUMBER Q O T H E R j S P E C nryj

10. ANNUAL ACCUMULATION

X FILE DRAWER(S)O MICROFILM REEL(S)D COMPUTER TAPE(S)D OfrnFR(fiPFflFY|

iy<e5

it. FILE IS USED

O DAILY O WEEKLY *C MONTHLY

t; 13. CURRENT LOCATION(S) (BLDG.,FLOOR,ROOM)• DHCD - basement - room

12. FILE BECOMES INACTIVE AFTER

• MONTH{S) &YEAR(S)

14. IS RECORD SERIES DUPLICATED ELSEWHERET(IP YES, SPECIFY AOEKCY OR O P P I C E )D YES D NO

IS. ACCESS RESTRICTIONS O YES KNO(IF YES, CITE LAB(() A REGULATION!S)


D NONE MSTATE f FEDERAL • INDEPENDENT

17. IS AN INDEX SYSTEM USED7 ( I F YES.EXPLAIN

BRIEFLY AKD DESCRIBE ANY HARDBARE./BOPTBARB)

O YES fi NO


ERetain for forty-five yearsfrom issue date of the bondsunder which the projects werefunded, then des-troy.

!». NAME AND TITLE OF PREPARES

Shirley Godbout - Secretary20. TELEPHONE NUMBER

974-217821. DATE

9/20/89


INSTRUCTIONS- -TYPE OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE

BBO-lJ

1^DEPARTMENT/AGENCY

DHCD/CDA


727B WATERLOO ROADP.O. BOX 278

JESSUP. MARYLAND 20794

2. DIVISION

Housing Management


PACE OF Xjf

S. UNIT

'Asset Management

DEFINITION-RECORD SERIES-* O R O U P O F ««-*TED RCCORDS NORMALLY FILED AND USED AS A UNIT FORREFERENCE AS *ELL AS RETENTION AND DISPOSITION PURPOSES


Foreclosures8. EARLIEST YEAR/LATEST YEAR

/9fS roJ???e. RECORD SERIES DESCRIPTION JBRII"'I-Y D"CRIBE THE TYPES OF" INFORMATION/DOCUMENTS/FORMS POUND

•IN THE SERIES. INCLUDE THE PURPOSE OR FUNCTION OF THE SERIES)

Duplicate of attorney?s files plus mortgage insurance claims, finalcorrespondence with servicer and 1099A IRS forms.

7.-RECORD SERIES FORMAT(S)

D LETTER SIZE O MICROFILM

O LEGAL SIZE • COMPUTER TAPE

^PoUND BOOK O FLOPPY DISK


&. OTHER(SPEC IFYJ

Loan FiUs


D ALPHABETICAL

O NUMERICAL

XCHRONOLOGICAL

O GEOGRAPHICAL

D OTHER(SPECIFY)

b y -Pomelos ur& cio35-

9. VOLUME

W FILE DRAWER(S)D MICROFILM REEL(SJ

WW D COMPUTER TAPE(S)N U M B " D OTHER{ SPECIFY)

10. ANNUAL ACCUMULATION^ FILE DRAWER(S)

VQAAJH? D MICROFILM REEL(S)RUBBB1T ° COMPUTER TAPE(S)

. • cyn-tFB/ fiPFr i FY I*U '4-II . FILE IS USED .

, . urrfil caft«-" D A ' L Y u c l o i l d D WEEKLY O MONTHLY

tI 13. CURRENT LOCATION(S) (BLDG.,FLOOR,ROOM)

CDA Housing MnSf **$%***

1 2 . FILE I

7DUMBER

SCONES INACTIVE AFTERO MONTH(S) KYEAR(S)

14. IS RECORD SERIES DUPLICATED ELSEWHERET

( I F Y E S , SPECIFY AOENCY OR O F F I C E ) . bur no^ + vA

tXYEs DNO Ai^cna^GeAvmi-soPF'M^fiy3/IS. ACCESS RESTRICTIONS O YES ^ NO

(IF YES, CITE LAB(s) ft RKOUUATION(S)16. AUDIT REQUIREMENTS

° NONE STATE FEDERAL B INDEPENDENT

17. IS AN INDEX SYSTEM USEDT (|P VIB.V^LAINBRIEFLY AKD DESCRIBE ANY HARDIARK/BOPTIARB )

a YES y( NO


Sent to Jessup after all monies'collected andhretain for 7 years*then destroy.

19. NAME AND TITLE OF PHEPAKER

Shirley Godbout - Secretary20. TELEPHONE NUMBER974-2178

21. DATE10/3/89


INSTRUCT IONS--TYPE OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE(DGS 580-1)

DEPARTMENT/AGENCY

DHCD/CDA''


7275 WATERLOO ROADP.O. BOX 275


2. DIVISION

Housing Management


PACE OF _jf£^

3. UNIT*

Asset ManagementDEFINITION-RECORD SERIES-* O H O U F O F *"LATED RECORDS NORMALLY FILED AND USED AS A UNIT FOR

REFERENCE AS KEU. AS RETENTION ANP DISPOSITION PUBPOBH ;_


Payoffs

8 . EARLIEST YEAR/LATEST YEAR

iQte TO If $1

i t . RECORD SERIES DESCRIPTION l B R I K | r t - V DESCRIBE THE TYPES OF INFORMATION/DOCUMENTS/FORMS FOUND•IN THE SERIES. INCLUDE THE PURPOSE Oil FUNCTION OF THE SERIES)

Release of Original Documents and cancellation of mortgage insurance,original loan file if available.


LETTER SIZE O MICROFILM

LEGAL SIZE D COMPUTER TAPE

BOOK O FLOPPY DISK

AUDIO TAPE • VIDEO TAPE

OTHER (SPEC IFY)

Loan FiU.


tf ALPHABETICAL

D NUMERICAL

O CHRONOLOGICAL

G GEOGRAPHICAL

* OTHER(SPECIFY)

by BorromeAS Nairn.

, VOLUME

a FILE DRAWER(S)n MICROFILM REEL(Sj

VQAW D COMPUTER TAPE(S)NUMBER tf OTHER(SPECIFY)

3oxecl+ sjin-fr +o Jessop1 0 . ANNUAL ACCUMULATION

G FILE DRAWER(S)yQyVULS ° MICROFILM REEL{SJNuMbBR D COMPUTER TAPE(S)

fe£rYrnF»(BPF.-iFv)qSSpQUi-I I FILE IS USED *

. until cew)**-^ D A I L Y , J c o m p U I L D WEEKLY

D MONTHLY

l2# FILE BECOMES INACTIVE AFTERoAcamis Qvotla Jt-

7NUMBER

• MONTH(S) K" YEAR(S]

j IS. CURRENT LOCATION(S) (BLDG..FLOOR,ROOM)

i CD A H ousiri3 ManQ jtrTjanr 3 ^ ^ !

14. IS RECORD SERIES DUPLICATED ELSEWHERET(IF YES, SPECIFY /.OENCY OR OFFICE)

.I*" YES K N O

15. ACCESS RESTRICTIONS ° YES X N O

(IF YES, CITE LAS(I) a RBOUUATION(S)


D NONE X. STATE p( FEDERAL O INDEPENDENT

17, IS AN INDEX SYSTEM USED? (IF YES.EXPLAINBRIEFLY AKD DESCRIBE ANY KARDBAREVBOFTHARE) 18. RECOMMENDED RETENTION

D YESX NORetain at Retention Center for sevenyears, then destroy".'"

IS. NAME AND TITLE OF PREPARER


974-217821. DATE

10/3/89

DCS 550-4 [REVISED 2/87)

INSTRUCTION?--TYPe OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE

BSO-I )

1. DEPARTMENT/AGENCYDHCD/CDA


72 71 WATERLOO ROADP.O. BOX 271


2. DIVISION

Housing Management


PAGE ^) OF /»^T"

3. UNIT

(Ztontracts Administration

DEFINITION-RECORD SERIES A OROUP OP RELATED RECORD* NORMALLY FILED AND USED AS A UNIT FORREFERENCE AS WELL AS RETENTION AND DISPOSITION PUWFOIBI •_


ERHP/RHPP FilesB. EARLIEST .YEAR/LATEST YEAR

iffa TO Iffl9. RECORD SERIES DESCRIPTION (•Ill"l'l-Y DESCRIBE THE TYPES OF INFORMATION/DOCUMENTS/FORMS FOUND

•IN THE SERIES. INCLUDE THE PURPOSE OR FUNCTION OP THE •ERIE*]

File contains a voucher form and approval form for each state funded program.


O LETTER SIZE O MICROFILM

.EGAL SIZE- O COMPUTER TAPE

BOOK O FLOPPY DISK

O AUDIO TAPE Q VIDEO TAPE

D OTHER(SPECIFY)


ÂLPHABETICAL

O NUMERICAL

D CHRONOLOGICAL

D GEOCRAPHICAL

D OTHER(SPECIFY)

)ON oro \e^X^ p r

>. VOLUME* F I

NUMBERkFILE DRAWER(S)

• MICROFILM REEL(S)O COMPUTER TAPE(S)D OTHER(SPECIFY)


B'FILE DRAWER(S)• MICROFILM REEL(S)D COMPUTER TAPE(S)D orrMFB(sprnrv)

II . FILE IS USED

D DAILY WEEKLY D MONTHLY

12. BECOMES INACTIVE AFTERD MCNTH(S) BMYEAR[S;

IS. CURRENT LOCATION!S) (BLDG.,FLOOR.ROOM)

CD A, 3rj Floor. H.<;g, MgiB. ACCESS RESTRICTIONS C/ Q VEB

14. IS RECORD SERIES DUPLICATED ELSEWHERE?(IP YCB, BPECIPY /.OENCY OR OPPICE)O YES B^NO

IB. ACCESS RESTRICTIONS w G YES O^NO(IP YES, CITE LAV(S) A REOULATION(S)


D NONE ESTATE a FEDERAL INDEPENDENT

17. IS AN INDEX SYSTEM USEDT { IP VES.E>J»LAINBRIEFLY AKD DESCRIBE ANY HARDWARE./BOPTEARE) It. RECOMMENDED RETENTION

° YES a'NORetain in office for five years., send toJessup and retain for another fiê years,

then destroy.

It. NAME AND TITLE OF PREPARER

Shirley Godbout

20. TELEPHONE

974-2178

21. DATE

10/6/89

DGS 930-4 (REVISED 2/«7)

INSTRUCT IONS.- -TYPE OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE

•80-1}

1. DEPARTMENT/AGENCY

DHCD/CDA



JESSUP, MARYLAND 207S4

2. DIVISION

Housing Management


PACE _£. or A&-

I. UNIT

Contracts Administration

DEFINITION-RECORD SERIES A OROUP OP RELATED RECORDS NORMALLY FILED AND USED AS A UNIT FORREFERENCE AS »EU. AS RETENTION AND DISPOSITION FUWPOIEt •__


Section 8 Tenant Files

B. EARLIEST YEAR/LATEST YEAR

/m TO /ff?• . RECORD SERIES DESCRIPTION lUnlKWt-V DESCRIBE THE TYPES Or IN FORMAT I ON/DOCUMENT*/FOAMS FOUND

•IN THE SERIES. INCLUDE THE PURPOSE OR FUNCTION OF THE SERIES)

File contains A HJD 5C059 for each tenant in the Section 8 program. The fileprovides statistical and income:/rent irforrration on ee.ch t.e:nant.


C LETTER SIZE O MICROFILMf

.EGAL SIZE- O COMPUTER TAPE

BOOK O FLOPPY DISK


° OTHER(SPECIFY)


©'ALPHABETICAL

O NUMERICAL

O CHRONOLOGICAL

Q GEOGRAPHICAL

O OTHER(SPECIFY)

>. VOLUME

11NUMBER

DEFILE DRAWER(S)Q MICROFILM REEL(S)° COMPUTER TAPE(S)D OTHER(SPECIFY)

10. A1WUAL ACCUMULATION

DEFILE DRAWER(S)• MICROFILM REEL(S)D COMPUTER TAPE(S)D cffHFB[>;prriFV)

II . FILE JS USED

DAILY O WEEKLY O MONTHLY

12. FILE BECOMES INACTIVE AFTERO MONTH(S) CYEARfB]

IS. CURRENT LOCATION!S) (BLDG.,FLOOR,ROOM)

CU} H<g. M5+. 3rj floor1 4 . 1 6 RECORD SERIES DUPLICATED ELSEWHERET

( I F YES, SPECIFY /.OEKCY OR OFFICE)Vnta YES NO

IB. ACCESS RESTRICTIONS • YES O'NO(IF YES, CITE UAW(S) a REOUUATION(S)

I«. AUDIT REQUIREMENTS

D NONE CKsTATE D^FEDERAL B'YNDEPENDENT

17. IS AN INDEX SYSTEM USED1 (IF YES.E^ÛAINBRIEFLY AKD DESCRIBE ANY MARDSARE./SOFTWARE)

O YES V NO

IS. RECOMMENDED RETENTION

Retain in office for three years, send toCessup to retain for additional tiiree years.

I*. NAME AND TITLE OF PREPARER

Shirley Godbout

2 0 . TELEPHONE NUMBER

974-2178

2 1 . DATE

10/(789

DCS 550-4 (REVISED Z/S7)

INSTRUCT IONS--TYPE OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SCRIES. FORWARDWITH RECORDS RETENTION SCHEDULE

IBO't }

I. DEPARTMENT/AGENCYDHCD/CDA



JESSUP. MARYLAND 207 94

2. DIVISIONHousing Management


PACE JL<**£S. UNIT


DEFINITION-RECORD SERIES A OROUP OP RELATED RECORDS NORMALLY PILED AND USED AS A UNIT FORREFERENCE AS »BLL A« RETENTION AND PllfOllTieN FUMO1M •__

4. RECORD SERIES TITLESection {! HAP £ Eproval files. " ^'MLZ'ML™

9. RECORD SERIES DESCRIPTION (•RIKFI-Y DESCRIBE THE TYPES OP INPORMATI ON/ DOCUMENTS /FORMS FOUND•IN THE SERIES. INCLUDE THE PURPOSE OR FUNCTION OF THE SERIES]

J.ndividiuil folders for each Section 8 project containing voucher and HAp approval form.

7 . RECORD SERIES FORMAT(S)

O^LETTER SIZE O MICROFILM

OI.EGAL SIZE- Q COMPUTER TAPE

^nOVJND BOOK • FLOPPY DISK

Q AUDIO TAPE O VIDEO TAPE

D OTHER{SPECIFY)

RECORD SERIES SEQUENCE

Q/ALPHAHET ICAL

O Nl*CRICAL

O CHRONOLOGICAI.

O GEOGRAPHICAL

D OTHER(SPECIFY)

t. VOLUME

O^FILE DRAWER(S)O MICROFILM REEL(S)

--•.-j D COMPUTER TAPE(S)NUMBER Q OTHERJSPECIPY)

I 0. ANNUAL ACCUMULATION

B^FILE DRAWER(S)

fltb ° M I C R O F M -M REEL(S)D COMPUTER TAPE(S)• onrnrp(fiPFriFY)

II . FILE IS USED

D/DA1LY D WEEKLY D MONTHLY

12. FILE BECOMES INACTIVE AFTERD MONTH( S) B YEAR(S)

II. CURRENT LCCATION(S) (BLDG..FLOOR.ROOM)

£D/U<a,/V^,3r^lIS

w*'

14. IS RECORD SERIES DUPLICATED ELSEWHERE?(IF YES, SF-ECIFY /.OENCY OR OFFICE)• YES B^NO

IS. ACCESS^RESTRICTIONS O YES CKNO

(IF YES, CITE L-A*(S) A REOULATION(s)IC. AUDIT REQUIREMENTS

D NONE O^STATE O^FEDERAL ;BÎNpEij|NDENT

17. IS AN INDEX SYSTEM USED? (IF VBS.EXPLAINBRIEFLY AND DESCRIBE ANY KAROIARt/SOFTWARE)

IS. RECOMMENDED RETENTIONft

• YES NORetain in off:.ce-tliree years., send to Jessup to retain for additional three years.

It. NAME AND TITLE OF PREPARE*

Shirley Godbout

20. TELEPHONE NUMBER

974-2178

21. DATE

10/6/89

DGS 330-4 (REVISED 2/«7)

INSTRUCTIONS--TYPE OR PRINT ASEPARATE FOF94 FOR EACH NEW ORREVISED RECORD SCRIES. FORWARDWITH RECORDS RETENTION

IBO-1 )




/W0AGENCY RECORDS INVENTORY

PACE _£_ or te

DEFARTMENT/AGENCY

DHCD/CDA


S. UNITContracts Administration

DEFINITION-RECORD SERIES-A OmOU* O r K»-ATEO RCCORDS NORMALLY FILED AND USED AS A UNIT FORREFERENCE AS H U . AS RETENTION AND DISPOSITION PUIIPOiei •

ECORD SERIES TITLE . „ . ,Federal/State Regulations Files

»• EASIEST YEAR/LATEST YEAR

C. RECORD SERIES DESCRIPTION (•R"CFUY D « " l « THE TYPES Or INPORMATION/DOCUMKNTS/FORMS FOUND•IN THE SERIES. INCLUDE THE PURPOSE OR FUNCTION OF THE SERIES)

File contains regulations on federal/state programs under Housing Management'ssuoervision.


"LETTER SIZE D MICROFILM

^LEGAL SIZE ° COMPUTER TAPE

VKXJND BOOK O FLOPPY DISK


O OTHER{SPECIFY)

8 . RECORD SERIES SEQUENCE

O ALPHABETICAL

° NUMERICAL

^'CHRONOLOGICAL

O GEOGRAPHICAL

D OTHER(SPECIFY)

t . VOLUME

a FILE DRAWER(S)• MICROFILM REEL(S)O COMPUTER TAPE(S)

R IfS F rÔTHER( SPECIFY

1 0 . ANNUAL ACCUMULATION• F I L E DRAWER(S)• MICROFILM REEL(S)

KUHCTIT D COMPUTER TAPE(S)D OTHPP(BPrriFV)

II . FILE IS USED

"DAILY & WEEKLY D MONTHLY


VglHj^ D MCNTH(S) O YEAR(S)

II. CURRENT LOCATION(S) (BLDG.,FLOOR,ROOM)

PDA, Hcg , Mgf .1 4 . IS RECORD SERIES DUPLICATED ELSEWHERET

( i f VCS, SPECIFY /.OEKCY OR OFFICE)B YES *NO U ^ Z f w OfPlC-e,

^15. ACCESS RESTRICTIONS • YES B'NO

(IF YES, CITE LA*(I] a REOULATION(S)16. AUDIT REQUIREMENTS

D NONE D^STATE B^FEDERAL O^TNDEPENDENT

17. IS AN INDEX SYSTEM USEDt (IF VCS.EXPLAINBRIEFLY AKD DESCRIBE ANY HARD*ARC./SOFTWARE) It. RECOMMENDED RETENTION

O YES • NORetain in office until supsrceded and nolonger needed for reference. Send toJessup to retain for five years then destroy.

1*. NAME AND TITLE OF PREPARER

Shirley Gcdbcut

20. TELEPHONE974-2178

21. DATE10/6/89

DGS 350-4 (REVISED 2/t7)

INSTRUCTIONS-»TYPg OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE

• BO-I )

I. DEPARTMENT/AGENCY

CHCD/CDA


7271 WATERLOO ROADP.O. BOX 27S

JESSUP, MARYLAND 207 94

2. DIVISION

Housir.c Management


PACE 7 OF A£

S. UNIT


DEFINITION-RECORD SERIES A OROUP- OF RELATED RECORDS NORMALLY PI LSD AND USED A* A UNIT FORREFERENCE AS WELL AS RETENTION AND DUPOIITIOW mill»OIEl •__

4. RECORD SERIES TITLECDA Income Monitoring Certification File

8. EARLIEST /LATEST YEARIEST YEAR/LATEST

• • RECORD SERIES DESCRIPTION l""IKFUY DESCRIBE THE TYPEB OF INFORMATION/DOCUMENTS/FORMS FOUND•IN THE SERIES. INCLUDE THE PURPOSE OR FUNCTION OF THE IIP1HJ

File contains information to substantiate income monitoring compliance for thefollowing CDA,. programs: Special Loans (MHRP, GHAP, HZLP,ACCESS, LICORP, RELAP,IPP); Single Family Loans (MH?P, HEMAP) Section 8, RHPP, ERHP, and Market Rate.


LETTER SIZE O MICROFILM

.EOAL SIZE • COMPUTER TAPE

'BOUND BOOK O FLOPPY DISK

D AUDIO TAPE O VIDEO TAPE

O OTHER(SPECIFY)


O ALPHABETICAL

Q^NIJMERICAL

Q CHRONOLOGICAL

D CEOCRAPHICAL

D OTHER(SPECIFY)

VOLUME

B"VlLE DRAWER( 6 )O MICROFILM REEL(S)

wricS a COMPUTER TAPE(S)HwaK* D OTHER(SPECIFY)


DEFILE DRAWER(S)c O MICROFILM REEL(S)L ° COMPUTER TAPE(S)

D mn-ira(f;prriirv)

i/ari&SK U V I W E H

It. FILE IS USED

D DAILY WEEKLY • ^MONTHLY

12. BECOMES INACTIVE AFTER

D MONTH(S) O^YIYEAR(S)

IJ. CURRENT LOCATION(S) (BLDG..FLOOR,ROOM)

6DAI ^ . ^ h 4£ Glv&si'14. IS RECORD SERIES DUPLICATED ELSEWHERET

(IF YES, SPECIFY AOEKCY OR OFFICE)B^NO

18. ACCESS RESTRICTIONS • YES O^NO

(IF YES, CITE LA*(S) a REOULATION(S)

1 6 . AUDIT REQUIREMENTS

D NONE B^STATE O FEDERAL B^l NDEPENDENT

1 7 . I S AN INDEX SYSTEM USEDf ( i r YES.E>^LAIN

BRIEFLY AND DESCRIBE ANY MARDBAREVSOFTWARE)

a YES or NO


Retiair. in office for five years, send toJessup for an additional five years, thendestroy.

It. NAME AND TITLE OF PREPARERShirley Godbout

20. TELEPHONE NUMBER

974-2178

21. DATE

10/6/89

DCS 880-4 (REVISED 2/S7)

INSTRUCTIONS--TYPE OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE

100-t )

1. DCFARTMENT/AGENCY

DHCD/.CDA


72 71 WATERLOO ROADP.O. BOX Z7I


Z. DIVISION

Housing Management


PACE /(J> or /tef

> . UNIT

Contxact Administration

DEFINITION-RECORD SERIES*A OROUP or RELATED RECORDS NORMALLY1 F I L E D AND USED AS A UNIT FORREFERENCE AS FEU- AS RETENTION AND DISPOSITION m M O l B l

4 . RECORD SERIES TITLE

Tenant Data Sheet File

• . RECORD SERIES DESCRIPTION I B B I E F U V "MCRIil THE TYPES OP INFORMATION/DOCUMENTS/PORMS POUND•IN THE SERIES. INCLUDE THE PURPOSE OH FUNCTION OF THE SERIES)

File contains Tenant Data sheet for each project Housing Management is

responsible for income monitoring.


w LETTER SIZE O MICROFILM

EGAL SIZE O COMPUTER TAPE

BOOK O FLOPPY DISK

O AUDIO TAPE a VIDEO TAPE

D OTHERlSPECIFY)


"ALPHABETICAL

Q NUMERICAL

D CHRONOLOGICAL.

D GEOGRAPHICAL

D OTHER(SPECIrY)

t. VOLUME

.

&T\Ue. DRAWER(S)O MICROFILM REEL(S)D COMPUTER TAPE(S)

N U M B E " o OTHER;SPECi rr)


DEFILE DRAWER(S),gc D MICROFILM REEL(S

D COMPUTER TAPE(S)D BTUFBISPFrlPVi

\ldr\eSN U U B E R

II . FILE IS USED

D DAILY •,WEEKLY D MONTHLY

12. FILE. BECOMES INACTIVE AFTERO MONTH(S) P'YEAR(S)

NUMBERIS. CURRENT LOCATION!S) (BLDG. ,FLOOR,ROOM)

6DA; Hs^.M^t. *f.T divert' $>t-

14. IS RECORD SERIES DUPLICATED ELSEWHERET(IF YES, SPECIFY AOEKCY OR OFFICE)

B YES B^NO

IS. ACCESS RESTRICTIONS O YES S^NO

(IF YES, CITE LAW(S) A REOULATION(S)


D NONE ly STATE B^FEDERAL O^TNDEPENDENT

17. IS AN INDEX SYSTEM USEDT (ir VES.E>J>LA|NBRIEFLY AND DESCRIBE ANY HARD*ARC/SOFTWARE)

Q YES */ NO


Retain for five years in office thensent to Jessup for five years then destroy.


Shirley Godbout

20. TELEPHONE NUMBER974-2178

21. DATE10/5/89

DCS 350-4 (REVISED Z/S7)

INSTRUCT IONS--TYPE OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE

IBO-I)

1. DEPARTMENT/AGENCY

DHCD /CDA




2. DIVISION

Housing Management


PAGE JL.OW j £

%. UNIT*

Contract Administration

DEFINITION-RECORD SERIES*A GROUP OF RELATED RECORDS NORMALLY FILKD AND USED AS A UNIT FORMFCBENCt A« K U . AS RETENTION AND DISPOSITION PUWPOItl •__

4. RECORD SERIES TITLEIRS Owner Income Certification File

S. EARLIEST YEAR/LATEST YEAR

mtr TO /4S9• . RECORD SERIES DESCRIPTION inRlKtn-r O*»CRIBE THE TYPES OP" INPORMATION/DOCUMKNTS/PORMS POUND

••N THE SERIES. INCLUDE THE PURPOSE OH FUNCTION OP THE SERIES)

File contains forms submitted annually certifying income compliance witn the IRS.Income reoulations.


09 LETTER SIZE D MICROFILM

^LEGAL SIZE D COMPUTER TAPE

^SBOUND BOOK D FLOPPY DISK


D OTHER(SPECIFY)


O ALPHABETICAL

O NUMERICAL

©^CHRONOLOGICAL

O GEOGRAPHICAL

O OTHER(SPECIFY)

». VOLUMEB'FILE DRAWER(S)D MICROFILM REEL(S]

l / f l^ te i O COMPUTER TAPE( S )NUMBER -

BuookJT£OÔTHER{SPEC IFY)

1 0 . ANNUAL ACCUMULATION

Q^FILE DRAWER(S)'Qfit& ° MICROFILM REEL(S)

D COMPUTER TAPE(S)

II . FILE IS USED

C DAILY O WEEKLY

yQricSMONTHLY

1 2 • FILE BECOMES INACTIVE AFTERD MONTH(S) O^YEARtS)

13. CURRENT LOCATION(S) (BLDG.,FLOOR.ROOM}

60Pt} feg Mgt- Arcl ?\oo<

1 4 . IS RECORD SERIES DUPLICATED ELSEWHERET( t P VCS, SPECIFY AOENCV OR OFFICE)O YES OKNO

I B . ACCESS RESTRICTIONS O YES O^NO( IP YES, CITE U k l ( l ) ft REOULATION(S)


D NONE D^STATE B^FEDERAL D/"l NDEPENDENT

1 7 . IS AN INDEX SYSTEM USEDT { | p VES.E>ÛAINBRIEFLY AKD DESCRIBE ANY HARDS ARE./SOPTSARE )

I S . RECOMMENDED RETENTION >vv \

a YESSNO

Retain in office 5 years, send to Jebsupretain for 5 years then destroy* \-


Shirley Godbout20. TELEPHONE

974-217821. DATE

10/6/89

DGS SSO-4 (REVISED 2/S7)

JHSTKOCTIONS--TYPE OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE

180-1)


72 71 WATERLOO ROADP.O. BOX 271


J>JOAGENCY RECORDS INVENTORY

PAGE 2±°r/JL1. DEPARTMENT/AGENCY

DHCD/CDA2. DIVISION

Housing ManagementX. UNITContract Administration

DEFINITION •RECORD SERIES-* O R O U* O F RELATED RECORDS NORMALLY Ft LCD AND USED AS A UNIT FORREFERENCE AS EELL A» RETENTION AND DISPOSITION fUHPOIEt •

4. RECORD SERIES TITLEMonthly Occupancy/Marketing Report File '•"-fflzzm.™

». RECORD SERIES DESCRIPTION (•Rll"'l-Y DESCRIBE THE TYPES Or INPORMATION/DOCUMENTS/PORMS FOUND•IN THE SERIES. INCLUDE THE PURPOSE OR FUNCTION OF THE SERIES)

Supplies project demographics.


» LETTER SIZE O MICROFILM

^ E G A L SIZE O COMPUTER TAPE

^POUND BOOK D FLOPPY DISK

° AUDIO TAPE D VIDEO TAPE

D OTHER(SPECIFY)


ÂLPHABETICAL

D NUMERICAL

O CHRONOLOGICAL

O GEOGRAPHICAL

O OTHER(SPECIFY)

t. VOLUME

DEFILE DRAWER(S)° MICROFILM REEL(S)D COMPUTER TAPE(S)

N U M B E " D OTHER(SPECIFY)


cVlLE DRAWER( S)

leS ° MICROFILW REEL(S)D COMPUTER TAPE(S)D effnrp(RprriFv)

II . FILE IS USED

C DAILY Br wWEEKLY D MONTHLY


RUMBVR'• MONTH(S) YEAR(S)

IS. CURRENT LOCATION!S) {BLDG..FLOOR.ROOM) 14. IS RECORD SERIES DUPLICATED ELSEWHERET(IF YES, SPECIFY /.OEKCY OR OFFICE)D YES B'NO

IS. ACCESS RESTRICTIONS D YES I& NO

(IF YES, CITE LAV(S) A RBOULATIONCS)


• NONE D^STATE O^FEDERAL D- l NDEPENDENT

17. IS AN INDEX SYSTEM USEDT (IP VES.E>VLAIN• RIEPLY AKD DESCRIBE ANY HARDBARE./sOPTVA»

DYES /NO

It. RECOMMENDED RETENTION

Retain for 3 years, then destroy.

It. NAME AND TITLE OF PREPARE*

Shirley Godbout20. TELEPHONE NUMBER

974-217821. DATE

10/6/89

DGS 350-4 (REVISED X/S7)

INSTRUCTIONS--TYPE OR PRINT ASEPARATE FORM FOR EACH NEW ORRCVISCO RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE

•80-1)

'DEPARTMENT/AGENCYDHCE/CDA






PACE /£- OF /£"

>. UNITContracts Ad.-ninistration

DEFINITION-RECORD SERIES A QROUP OF RELATED RECORDS NORMALLY FILED AND USED A* A UNIT FORREFERENCE AS SELL A« RETENTION AND DISPOSITION PtmPOl»l ;_

4. RECORD SERIES TITUE

Rental Adjustment Files

S. EARLIEST YEAR/LATEST YEAR

t<jS0 TO 1929t. RECORD SERIES DESCRIPTION (•RIKruY DESCRIBE THE TYPES Or INPORMATION/DOCUMENTS/PORMS POUND

•IN THE SERIES. INCLUDE THE PURPOSE OH FUNCTION OP THE SERIES J

Provides unit composition, rents and applicable income limits. Provides income analysisto adjusts Section 8 rents as required by HUD.Se



Or ILEGAL SIZE D COMPUTER TAPE

BOOK O FLOPPY DISK

D AUDIO TAPE • VIDEO TAPE

D OTHER{SPECIFY)


• ALPHABETICAL

D NUMERICAL

^^CHRONOLOGICAL

O GEOGRAPHICAL

O OTHER(SPECIFY)

t. VOLUME

2-

B'FILE DRAWER(S)O MICROFILM REEL(S)D COMPUTER TAPE(S)

NUMBER D OTHER[spec|pyj

10. ANNUAL ACCUMULATIONDEFILE DRAWER(S)

\/drldS> ° M1CROFILM REEMS)K&KtW D COMPUTER TAPE(SJ

D crrMEP(RPgnrv)

II .

Or n/riLE IS USED

DAILY D WEEKLY D MONTHLY

**• FILE BECOMES INACTIVE AFTER

• MONTH(S) B^YEAR(S)

IS. CURRENT LOCATION!S) (BLDG..FLOOR,ROOM)

6DA, >tsg. /V|gh »3oj -fLr

1 4 . I S RECORD SERIES DUPLICATED ELSEWHERET( I F VCS, SPECIFY /.OEKCY OR OPPICE)

• YES B<NO

IS. ACCESS RESTRICTIONS • YES B"NO( I F YES, CITE LAV(S) ft REOULATION(S)


D NONE ESTATE, O^FEDERAL B"TNDEPENDENT

17. IS AN INDEX SYSTEM USED? (|p VES.K>^LAINBRIEFLY AKD DESCRIBE ANY HARDS ARC./SOPTVARE ) It. RECOMMENDED RETENTION

O YES •;NO Rstain i.n office iror 5 years, then sendto Jessup to retain for five years.

It. NAME AND TITLE OF PREPARER

Shirley Gcdbout20. TELEPHONE NUMBER

974-2178

21. DATE

10/6/89

DCS 530-4 (REVISED 2/«7)

IfSTRUCT IQNS••TYPE OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE(DOS BSO-I )

ARTMENT/AGENCY

DHCD


727S WATERLOO ROADP.O. BOX 278


2. DIVISION

CDA


S. UNIT

Housing Management

DEFINITION-RECORD SERIES A OROUP OP ULATED RECORDS NORMALLY PILED AND USED AS A UNIT FORREFERENCE AS KBU. AS RETENTION AND DISPOSITION PURPOSES •__


Monthly Operating StatementsS. EARLIEST YEAR/LATEST YEAR

i<p* TO iqggC. RECORD SERIES DESCRIPTION (•HIII'ruY DESCRIBE THE TYPES OP INPORMATION/DOCUMENT8/PORM8 POUND

'IN THE SERIES. . INCLUDE THE PURPOSE OM FUNCTION OP THE SEP1ES)Contains proposed budget, inspections, initial status, returns onequity, and other miscellaneous material reported monthly by the projects.


*C LETTER SIZE O MICROFILM

k( LEGAL SIZE • COMPUTER TAPE

^ÔUND BOOK D FLOPPY DISK


D OTHER(SPECIFY)


IX ALPHABETICAL

B NUMERICAL

D CHRONOLOGICAL

D GEOGRAPHICAL

D OTHER{SPECIFY)

B. VOLUME

K FILE DRAWER(S). • MICROFILM REEL(S)VQflfcS O COMPUTER TAPE(S)4UMBER

O OTHER(SPECIFY)


H FILE DRAWER(S)O MICROFILM REEL(S)O COMPUTER TAPE(S)D cfmFP(BPrrlFY)

It . FILE IS USED

O DAILY O WEEKLY K MONTHLYf; 13. CURRENT LOCATION(S) (BLDG.,FLOOR,ROOM): DHCD

12. FILE BECOMES INACTIVE AFTERz D MONTH(S) X Y E A R ( S )

14. IS RECORD SERIES DUPLICATED ELSEWHERET(IP VES, SPECIFY AOEKCY OR OFFICE)• YES B NO

IB. ACCESS RESTRICTIONS • YES X NO(IP VES, CITE LAV(S) & RBOUUATION(S)


D NONE X STATE J FEDERAL ° INDEPENDENT

17. IS AN INDEX SYSTEM USED? (IP VKS.EXPLAINBRIEFLY AND DESCRIBE ANY HARDWARE./SOFTWARE)

D YES C£ NO


Retain in office until allaudit requirements have beenfulfilled, then destroy.

19. NAME AND TITLE OF PREPARES

Shirley Godbout - secretary

2 0 . TELEPHONE NUMBER

974-2178

2 1 . DATE

9 / 2 0 / 8 9

DCS SSO-4 (REVISED 2 / 8 7 )

INSTRUCTIQNS-•TYPE OR PRINT ASEPARATE FORM FOR EACH NEW ORREVISED RECORD SERIES. FORWARDWITH RECORDS RETENTION SCHEDULE

550-1 )

DEPARTMENT/AGENCY

DHCD/CDA



JESSUP, MARYLAND -20794

2. DIVISION

Housing Management


PAGE /5~OF *S

J. UNIT

Asset Management

DEFINITION-RECORD SERIES'* OROUI* O P RELATED RCCORDS NORMALLY FILED AND USED AS A UNIT FORREFERENCE AS SELL AS RETENTION AND DISPOSITION PUHPO1E8 •__

4. RECORD SERIES TITLECheck Log Records

5. EARLIEST YEAR/LATEST YEAR

J3 /*9 TO /rt/9, <?

6. RECORD SERIES DESCRIPTION lBRIKP1-v DESCRIBE THE TYPES Or INPORMATION/DOCUMENT8/PORMS POUND•IN THE SERIES. . INCLUDE THE PURPOSE OR FUNCTION OP THE SERIES)

Logs of all checks received by Housing Management and remittance to the properfinance department.



O LEGAL SIZE^ ° COMPUTER TAPE

4^Po(JND BOOK • FLOPPY DISK

O AUDIO TAPE • VIDEO TAPE

D OTHER(SPECIFY)


O ALPHABETICAL

• NUMERICAL

X CHRONOLOGICAL

O GEOGRAPHICAL

O OTHER(SPECIFY)

II . FILE IS USED .

X DAILY • WEEKLY D MONTHLY

9. VOLUME

B FILE DRAWER!S)Q MICROFILM REEL(S)O COMPUTER TAPE(S)

NUMBER £ OTHERjspECpy,

Log BOOK

I

10. ANNUAL ACCUMULATIONQ FILE DRAWER!S)

( O MICROFILM REEL(S)NTJUSBR" D COMPUTER TAPE(S) .

•r.rvlLmBOOl'.12' FILE BECOMES INACTIVE AFTER

D MONTH(S) D YEAR{S) H/A

IS. CURRENT LOCATION(S) (BLDS.,FLOOR,ROOM)Wl+h Asset ManQ«)irr>en+-SacAfi.t"OMA +Administrôn

14. IS RECORD SERIES DUPLICATED ELSEWHERET(IP YES^^SPECIFY AGENCY OR OFFICE)

a YES X N O

15. ACCESS RESTRICTIONS • YES X 1 * 0

(IF YES, CITE LAV(I) ft REOULATION(S)


D NONE y( STATE • FEDERAL ° INDEPENDENT

17. IS AN INDEX SYSTEM USEDT (IP YES.EXPLAINBRIEFLY AKD DESCRIBE ANY HARDWARE/SOFTWARE)

18. RECOMMENDED RETENTION *-~zr\\

a YES y( NORetain in office until'all'audit^fecjuireTments have been fulfilled', then destroy. \

• ••i i \

l». NAME AND TITLE OF PREPARER


974-217821. DATE

10/3/89
