APPENDIX L

PUBLIC MEETING RECORDS

& CORRESPONDENCE

1. December 2015 Stakeholder Meeting Documentation

2. Farm Bureau Response Letter

3. March 2017 Public Meeting Documentation

Calhoun County Stakeholder Meeting Agenda December 3, 2015 10:00am – 12:00pm Calhoun County Building, Marshall, MI Goal: Discuss ongoing CCWRC efforts for water quality protection and solicit feedback on several key issues. 1) Sign-In Sheet

2) Welcome & Introductions

3) Current Projects

a. Stormwater Management Plan

b. Drain Inspections

c. Drain Maintenance Manual Development

d. Thoughts, Questions, Feedback

4) Water Quality Concerns

a. Existing Watershed Management Plans

b. Preliminary Results from Drain Inspections

c. Thoughts, Questions, Feedback

5) Group Discussion

a. Jurisdiction and Influence Survey

b. Water Quality Concerns and Priorities

c. Existing and Recommended Best Management Practices

d. Other Issues

Y:\201306\20130641\03_Studies\SWMP\Drafts\Appendices\AppendixL_Public_Meeting_Records\20151203_StakeholderMeetingMinutes.docx

PRINCIPALS

George E. Hubbell Thomas E. Biehl

Walter H. Alix

Keith D. McCormack

Nancy M.D. Faught

Daniel W. Mitchell

Jesse B. VanDeCreek

Roland N. Alix

Michael C. MacDonald

James F. Burton

SENIOR ASSOCIATES

Gary J. Tressel

Kenneth A. Melchior

Randal L. Ford

William R. Davis

Dennis J. Benoit

Robert F. DeFrain

Thomas D. LaCross

Albert P. Mickalich

Timothy H. Sullivan

ASSOCIATES

Jonathan E. Booth

Marvin A. Olane

Marshall J. Grazioli

Donna M. Martin

Charles E. Hart

Colleen L. Hill-Stramsak

Bradley W. Shepler

Karyn M. Stickel

Jane M. Graham

HUBBELL, ROTH & CLARK, INC.

OFFICE: 555 Hulet Drive

Bloomfield Hills, MI 48302-0360

MAILING: PO Box 824

Bloomfield Hills, MI 48303-0824

PHONE: 248.454.6300

FAX: 248.454.6312

WEBSITE: www.hrc-engr.com

EMAIL: info@hrc-engr.com

MEETING MINUTES

CALHOUN COUNTY SAW SWMP

STAKEHOLDER MEETING

Date: December 3, 2015

Time: 10:00am-12:00pm

Meeting Held: Calhoun County Building

Attendee Name Representing Phone No.

Christine Kosmowski .................. Calhoun County WRC .......................... 269-781-0790

Jamie Burton ............................................. HRC ......................................... 248-454-6363

Kara Steeland ............................................ HRC ......................................... 248-454-6320

Tim Lincoln ...................................... Albion College ................................ 517-629-0486

Natalie Rector ....................... Calhoun County Farm Bureau ..................... 269-967-6608

John Keagle ...................................... Trout Unlimited ................................ 269-967-1025

Erin Cummings ....................... Calhoun County Road Dept. ...................... 269-781-0024

Angela Cline ........................... Calhoun County Road Dept. ...................... 269-781-0020

Fred Oaks ................................ Calhoun County Road Dept. ...................... 269-781-0035

Jamie McCarthy .............. Kalamazoo River Watershed Council. .............. 269-978-4606

Jim Lenardson .................................... City of Albion ................................. 517-629-7200

Tiffany Welsh ............................... City of Battle Creek............................. 269-966-0712

James Coury .................... Kalamazoo River Watershed Council. .............. 269-781-6725

Susan Anderson ...................................... Citizen. ...................................... 269-967-4752

PURPOSE: Discuss ongoing CCRWC efforts for water quality protection and solicit

feedback on several key issues.

1. Road Department

• Two townships – Pennfield Charter Township & Bedford Charter Township

both passed a millage to complete roadwork. The road department is redoing

roads with a renewed sense of stewardship in all design work. Green

infrastructure initiatives.

2. Water Quality Issues and Concerns

• Soil Erosion & Sedimentation – Lack of upland cover is a problem. Solutions

may include installing buffers around drains, implementing conservation

tillage, and identifying and repairing unstable areas in drains. Absentee

landlords with renters who do not use conservation practices may be a

problem.

• Drains – Improve/increase infiltration. Tile drainage not as common in

Calhoun County as in other counties throughout Michigan.

• Central Pivot Irrigation – Impacts on river baseflows and concerns about

irrigation withdrawals.

• Road-Stream Crossings – Road department is generally reactionary in terms of

repairing or replacing culverts. The road department tries to inventory all

crossings every 3-4 years, but funding is limited.

Job Name

Date

HRC Job Number X

Page 2 of 2

Y:\201306\20130641\03_Studies\SWMP\Drafts\Appendices\AppendixL_Public_Meeting_Records\20151203_StakeholderMeetingMinutes.docx

3. Additional Plans to Review/Include

• Fort Custer Conservation Plan (talk to Jim Coury)

• Updated Battle Creek WMP (Calhoun Conservation District is working on or

obtaining funding)

4. Influence and Jurisdiction

• Importance of proactive partnerships with other groups. Particularly education

efforts with MSU Extension, NRCS, etc. CCWRC has the potential to have

lots of influence through education initiatives.

• Gap between influence/jurisdiction on sediment versus nutrients. Not all

sediment should be considered contaminated. Need to think about CCWRC

jurisdiction on nutrients.

• Lots of agreement that CCWRC has potential to influence many of the

stormwater issues in the county. Electronic version of the survey will be sent

out to stakeholder group.

• Inherit disconnected nature of drains is a challenge for jurisdictional power and

ability to influence.

5. Other

• Van Buren County Example – County Drain Commissioner and conservation

district have partnered to allow assessments to be lowered if certain BMPs are

implemented. Requires extensive staff time for annual inspections of BMPs.

• Importance of emphasizing return on investment and economic benefits.

• Using funding to provide demonstration projects for residents, farmers, etc.

• Mirror some activities and requirements of the Phase II permit.

• Invite USDA NRCS to future meetings.

These minutes are intended to be a summary of those items discussed. Any corrections

and/or comments should be noted to the writer as soon as possible.

Respectfully submitted,

HUBBELL, ROTH & CLARK, INC.

Kara Steeland

Staff Environmental Analyst

XXX/xxx

pc: All present

HRC; File

Calhoun County

Storm Water Management Plan Public Meeting

March 28th, 2017

Intent

The Storm Water Management Plan (SWMP) for Calhoun County provides an assessment with actions to

address non-point sources of pollution from storm water runoff. While storm water management is a

priority in municipalities, such as Battle Creek, there is also a need to manage pollutants in other urban

and rural areas. This plan brings regional watershed management planning to a local level and supports

improving storm water management throughout Calhoun County.

Background

This project is the result of efforts initiated by the previous Calhoun County Water Resources

Commissioner (CCWRC) to apply for and obtain state grant funding. The focus is to manage and improve

storm water discharges into local waterways.

Funding

This plan was funded in 2014 through the Michigan Department of Environmental Quality’s (MDEQ) Storm

Water, Asset Management, and Wastewater (SAW) Program. To be funded, Calhoun County agreed to

develop this SWMP following the DEQ’s requirements.

Plan Overview

The SWMP documents the strategy for the Calhoun County Water Resources Commissioner to address

storm water-related impacts and aims to identify and mitigate the adverse impacts of storm water runoff

on water quality and quantity throughout the County. In particular, the SWMP intends to mitigate

problems associated with water conveyance and quality within County Drains in Calhoun County. More

specifically, the plan includes a description of the major components of the storm water system, a

summary of significant publicly and privately owned best management practices, an analysis of the storm

water sources and water quality related problems, recommendations and analyses of specific projects,

and an inspection and maintenance plan for County Drains. Preventative and corrective maintenance

strategies are included in the plan to ensure long-term effectiveness of storm water management facilities

and drainage infrastructure.

Y:\201306\20130641\03_Studies\SWMP\Meetings\20170328_Public_Meeting.docx

PRINCIPALS

Daniel W. Mitchell

Nancy M.D. Faught

Keith D. McCormack

Jesse B. VanDeCreek

Roland N. Alix

Michael C. MacDonald

James F. Burton

Charles E. Hart

SENIOR ASSOCIATES

Gary J. Tressel

Randal L. Ford

William R. Davis

Dennis J. Benoit

Robert F. DeFrain

Thomas D. LaCross

Albert P. Mickalich

Timothy H. Sullivan

Thomas G. Maxwell

ASSOCIATES

Marvin A. Olane

Marshall J. Grazioli

Donna M. Martin

Colleen L. Hill-Stramsak

Bradley W. Shepler

Karyn M. Stickel

Jane Graham

Todd J. Sneathen

Aaron A. Uranga

Salvatore Conigliaro

HUBBELL, ROTH & CLARK, INC.

OFFICE: 555 Hulet Drive Bloomfield Hills, MI 48302-0360

MAILING: PO Box 824 Bloomfield Hills, MI 48303-0824

PHONE: 248.454.6300 FAX: 248.454.6312

WEBSITE: www.hrcengr.com EMAIL: info@hrcengr.com

MEETING MINUTES

STORMWATER MANAGEMENT PLAN PUBLIC MEETING

CALHOUN COUNTY

Date: Tuesday, March 28, 2017 HRC Job No. 20130641

Time: 3:00-6:00 pm

Meeting Held: Calhoun County

Attendee Name Representing Phone No.

Fred A. Heaton ..................... Water Resources Commissioner ................... 269-781-0790

Brent Thelen .................................... GIS Coordinator ............................... 269-781-0749

Jim Scholl ................................... Hubbell, Roth & Clark .......................... 248-724-8037

Prasad Gullapalli ......................... Hubbell, Roth & Clark .......................... 248-454-6323

Ashley Allen ............................... Hubbell, Roth & Clark ........................... 248-4547834

PURPOSE: To inform the public and answer any questions and take comments about

the SAW Stormwater Management Plan.

Supplies Provided:

• Stormwater Management Plan – March 2017 Draft

• Maintenance Fact Sheet Notebooks

• Wetland Maps

• Calhoun County Urbanized Area Jurisdiction Map

• GIS Station

• 2015 Municipal Separate Storm Sewer (MS4) NPDES Plan

• Project summary description sheets (Copy Attached to Minutes)

• Sign in sheets

Topics Discussed:

• Brent will be in contact with Janice to supply her the additional urbanized areas for

the jurisdiction map

• Districts are now where they should be

• Make sure to have team trained in Leica Equipment, including satellite service

provider options for field resolution and purchase requirements

o Scott Roth is meeting with Brittany to train her

• Make sure when out in the field data entry needs are defined using templates

o Have drop down menus for selection of items instead of typing everything out

• Fred is very happy with draft materials and no further edits are needed

o A summary on the status of recent 197 Drain District field inspection work is

needed to understand how much area remains and to provide guidance on

potential work for this year.

• A Calhoun gmail account was created to accept comments on the SWMP, but none

were received by the date of the meeting

Stormwater Management Plan Public Meeting

March 28, 2017

HRC Job Number 20130641

Page 2 of 2

Y:\201306\20130641\03_Studies\SWMP\Meetings\20170328_Public_Meeting.docx

If you have any questions or require any additional information, please contact the

undersigned.

Very truly yours,

HUBBELL, ROTH & CLARK, INC.

Ashley Allen

Environmental Analyst

Attachment; Project Summary

pc: HRC; File