APPLIATION PAK FOR ASSISTANT SHOOL USINESS MANAGER · Assistant School Business Manager Community Unity Opportunity 3 Assistant School Business Manager Permanent Full Time Appointment

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Assistant School Business Manager

Community Unity Opportunity

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Oaklands Catholic School and Sixth Form College

APPLICATION PACK FOR

ASSISTANT SCHOOL BUSINESS MANAGER

Potential for Greatness

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CONTENTS

3 Assistant School Business Manager—General

Information

4 The Role

5 Our Journey

6 Pastoral Care

7 Person Specification

8 Working For Us

9 Staff Profiles

10 Application Process

11 And Finally

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Assistant School

Business Manager Permanent Full Time Appointment

starting September 2020

Support Staff Grade E £25,833 to £28,791

This opportunity is one that I hope will capture your enthusiasm and I would like to thank you for your interest in this post.

The Governors are seeking to appoint an Assistant School Business Manager to join our hardworking, committed and enthusiastic team and to assist the Director of Business and Finance in the smooth running of the support functions of the Academy. This will be a key position within the School which will bring the opportunity of further development into the full spectrum of School Business Management responsibilities. We are excited to offer this new position.

The Governors are looking for someone who either already has Finance, Administration and Facilities management experience or who has experience and already have a Level 3

qualification in Finance or Facilities management and is looking to obtain qualifications and build experience in the other areas of School Business Management. The school is happy to provide the required training and development opportunity for the right candidate leading towards completion of a Level 4 or 5 qualification in School Business Management. This will be dependent on previous experience and the level of qualifications already held.

The successful candidate will initially work on providing a wide range of facilities management duties working with our dedicated site team. This will progress into the opportunity to work with other support managers in developing the role into a position where the candidate will be able to deputise for the Director of Business and Finance in different areas of the SBM role in order to gain the experience required to be a successful SBM.

You can download the Application Form from our school website. This must be completed to apply for this post.

If you are a Catholic, you will understand the

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ASSISTANT SCHOOL BUSINESS MANAGER

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distinctiveness of Catholic schools such as Oaklands and this will be attractive to you. You do not have to be a Catholic to work at Oaklands; the Governors welcome applications from candidates of differing faith backgrounds or none who can be supportive of the school ethos. Initially the principal responsibilities of the Assistant SBM role will be: Health and Safety

• To co-ordinate the day to day management of compliance with the Health & Safety at Work Act, Fire Emergency Evacuation procedures, Disability Discrimination Act, Control of Substances Hazardous to Health (COSHH), Electricity at Work Act, Asbestos Management regulations, Legionella management and any other statutory requirements associated with the buildings and personnel. To ensure all operational procedures are in place to meet these regulations

Premises

• Develop and manage a rolling programme of planned and preventive maintenance in order to maintain the premises to the highest order

• Ensure that reactive maintenance reporting system is managed according to site wide priorities and that an effective, customer focused response mechanism exists for reporting and resolving issues, including the preparation of a monthly progress report for the Senior Leadership Team.

• To be responsible for the operation of school minibuses, including arrangements for maintenance and the booking of driver training and Minibus Driver Awareness Scheme (MIDAS) assessment .

Security

• To oversee the management of premises security

To assist in for the annual review of the Site Security Policy and associated risk assessments

Management of Staff

• Manage, train and deploy staff resources to meet the needs of the school

Site Development

• Support the Director of Business and Finance in organising specifications for larger works, obtain estimates, raise orders, check works

THE ROLE

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• Liaise with contractors as required eg. Electrical, mechanical and structural in the planning and execution of work on site

Management and use of site

• In conjunction with the Director of Business and Finance and the Business Support Team, encourage the use of the school site within the local community

• Administration of the physical arrange-ments for on-site activities beyond the school day including evenings, weekends and holi-days

• To be the link person for the Local Authority in relation to the School Travel Plan

Contracts

• Monitor overall performance, ensuring that a high quality of service is delivered, raising issues with contractors and overseeing specialist work

• Arrange and take part in monthly contract review meetings with contract management

The duties and responsibilities in this job description are not restrictive and the post-holder will be required to undertake other

duties as the role develops in order to gain the necessary training and experience required e that may be reasonably required from time to time. Any such duties should not however substantially change the general character of the post.

Hours of work: Monday to Friday 8.30am to 4.30pm. 8.30am to 4pm on a Friday. In return we offer an excellent salary and benefits package, the prospect of working for a value-led organization which is committed to educational excellence, the training skills and resources to share best practice, plus a supportive and dedicated staff and senior team.

The successful candidate must have relevant and up-to-date knowledge in rela-tion to working with and protecting children and young people. All staff at Oaklands are expected to display a commitment to the protection and safeguarding of children and young people.

I hope this information is useful. However, if there is any further way in which I can be of assistance, please do not hesitate to contact me at the school.

Mr Matthew Quinn Headteacher

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THE ROLE CONTINUED

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OUR JOURNEY

Oaklands is a Catholic Academy taking in boys and girls from 11-18, which has been established by the Diocese of Portsmouth for the education of Catholic children who live within the designated parish catchment area allocated to the school. In addition, Oaklands also takes in a number of children from other Christian denominations whose parents have specifically requested a catholic education at the School, provided that they satisfy the criteria laid down in the Governors’ Admissions Policy. Oaklands has over 1,300 students on roll, including a Sixth Form College of 220 students. It is a well established comprehensive school, which is well supported by parents and highly respected in the community. Oaklands offers a full range of GCSE, Vocational and A2 Level courses. Students at all levels are provided with challenge and support as appropriate. The school’s success is rooted in a strong academic tradition. The school is part of a soft federation; working closely with other local schools, which provides an opportunity to share expertise and

The school will provide you with significant opportunities to help you develop your career so that you can eventually move on and up from the role of Assistant School Business Manager. We are on an exciting and imaginative journey; providing the best support possible for teaching and learning is ata the heart of what the support department aims to achieve, including: • Modern or refurbished buildings,

maintained to the best possible standards

• Up to date furnishings and equipment to meet todays education needs

• Efficient and relevant process and procedures

• Continuous Improvement – empowering staff to take responsibility for areas of change

The school stands within attractive and extensive grounds including woodlands and playing fields. Well-equipped specialist facilities are provided for all areas of the curriculum. In recent years the school has undergone a major refurbishment in many areas.

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We are seeking to appoint an enthusiastic and hardworking Assistant School Business Manager. This role could lead to further opportunities for progression due to succession planning. PERSON SPECIFICATION Essential: • Educated to A Level standard with

passes in Maths and at least one other A Level subject

• Willingness to undertake further qualification at Level 4 or 5 in School Business Management

• Ability to motivate and manage a team • Excellent time management,

communication, organisation and listening skills

• Has up to date knowledge of relevant legislation and guidance in relation to Health and Safety

• Good IT Skills • Skilled at paying attention to accuracy

and details happy to develop relevant leadership and management techniques relevant to the post

• Stamina and resilience and ability to work under pressure

• Committed to personal development • Strong commitment to team-working and

partnership • Ability to work in a Catholic School,

sensitive to the ethos of the School The following would be desirable: • Experience in a mixed comprehensive

setting • A NEBOSH or IOSH Certificate • Educated to Degree Level • Confidence • Imagination and vision • An understanding of the School’s role in

the community • An understanding of the core purpose of


• Sense of humour • Proactive problem solver

PERSON SPECIFICATION

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Nine Reasons why we think you might want this role at Oaklands • In your current role you have already had

a positive impact on the organisation you work for.

• You believe in the strength that working with a diverse group of people brings

• You are attracted to working in a school that can provide a range of opportunities for you and your colleagues.

• You value young people and see that professional and effective support functions ensures continuity of teaching and learning

• You can see the value in developing professional relationships that get the best out of colleagues.

• You are excited by the chance to work collaboratively with other colleagues in other departments

• You are motivated by the thought of being a member of a team that delivers some of the best education in Hampshire

• You give of your time freely recognising that this contributes to successful outcomes and job satisfaction.

• You want to use this position as a stepping stone to career advancement

Four reasons why you might not want to come and work for us (please look at the very last page ) • The match of your skills and experiences

to our needs is not a good fit • You are anxious about coming into a

Catholic school (don’t be) • You have not worked in the education

sector before • You feel you might not be ready to help a

high performing department

WORKING FOR US

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STAFF PROFILES

Liam Olford

Senior IT Technician

I joined Oaklands in 2011 as an Apprentice ICT technician, since then I have been provided with many opportunities for my career to develop. I now hold the post of Senior IT Technician.

Leaving college I did not know what career path I wanted to take. I had an educational background in Media and IT. When I saw the apprenticeship post advertised, the challenging and varying role appealed to me. The school guided me through my level 2 apprenticeship and on to level 3. I also gained an advanced level qualification in IT. Oaklands has supported my professional development and I now have he opportunity to complete a level 5 management apprenticeship. I hope to go on to manage the whole IT support

team. My role involves day to day service of IT support to the staff, students and visitors. No day is the same. I can find my self moving from the installation of an IT suite, to being technical manger on a school production, to making a promotional video to advising the SLT on a strategic decision on equipment procurement.

Finding an opportunity to help students develop their skills is one of my biggest achievements. Every year I bring students together from across the school to work on the sound team. Knowing that I’m giving them an opportunity to learn and develop their skills is very rewarding . For some students this experience has led to employment The school community feels very much like a big connected family. When the school comes together for Mass, it feels very special to be a part of it.

The best thing about working here is definitely the staff and students. They are all very friendly which makes working at Oaklands really enjoyable. Oaklands are committed to personal development so there is always opportunity to grow and learn. Oaklands have invested in 3 high quality skilled apprenticeship courses for me and that has allowed me to advance my role to where I am today. If you are thinking of applying to work here – DO IT!!

Head of History Department Caroline Wilkinson

I have been Head of History at Oaklands since September 2018.

I have previously worked as a Project Co-ordinator in the Business Services department of First Direct and prior to that I travelled in Asia and Australia, working mostly on farms, which I really enjoyed!

I have been a Teacher for 7 years now, working in three different schools. I had pre-viously progressed to being responsible for Key Stage 3 (years 7 to 9). I had some excellent coaching from my previous Head of Depart-ment and he coached me on the different aspects of the role. I was also given the opportunity to join the Senior Leadership Team on a temporary basis. This certainly gave me a more detailed understanding of the com-plexity of running a school. All of this ex-perience has enabled me to have the con-fidence to step up to Head of Department at Oaklands. Being Head of Department is a great job and I would like to develop my role as an examiner in the future.

My biggest achievement so far has been building an effective team of teachers that work collaboratively together.

I really enjoy working in a Catholic school. The values and routines really fit well with what I feel is important in education. Working in a Catholic school gives a more holistic approach and we are very inclusive. The best thing about Oaklands is the people, both the staff and the students are fantastic. If you ever need any assistance there is always someone willing to help if you just ask!

If you are thinking of applying to work at Oaklands I would say ‘Go for it!’ Oaklands is a fantastic school with a strong academic tradition and a secure, inclusive pastoral ethos!

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All support staff are bound by the terms and conditions of contract of employment issued by the Catholic Education Service. The governors, as employer issue you with a Catholic Education Service (CES) contract this is downloadable from the CES and school websites.

• Please complete a CES Support Staff

application form. This can be downloaded from the school website

• Please also complete and return the Consent To Obtain References Form

Completed applications and Consent Forms should be sent by email to : [email protected]

or by post (marked ‘Application’ in the top left hand corner) to:

Mrs Karen Hastilow HR/Payroll Officer Oaklands Catholic School Stakes Hill Road Waterlooville Hampshire PO7 7BW Please note that incomplete applications will not be accepted. Closing date: Friday 17th July2020 (noon) Interviews: Week commencing 20th July 2020 Please note on Page 10 of the application from you are required to complete a supporting statement. The candidate application form asks for three references. Normally one of these referees should be your current or most recent employer. Please see the details in the application form. We reserve the right to take up references with your previous employer. In addition to asking your referee questions related to your suitability for the position we will make enquires into the following: • Disciplinary procedures in relation to

allegations of inappropriate conduct with children, including any in which the penalty is 'time expired' (that is where a warning could no longer be taken into account in any new disciplinary hearing for example)

• Whether the applicant has been the subject of any safeguarding concerns

• The outcome of any enquiry or disciplinary procedure

• If the candidate is not currently working with children but has done so in the past, his or her previous employer with children will be asked about those issues.

In accordance with safeguarding guidance the school will not consider ‘Open References’ from a candidate. As part of the interview process all candidates will be required to:

• Take a tour of the school • Meet the team • Participate in a Student Panel • Undertake a competency task • Participate in a number of panel interviews

APPLICATION PROCESS

Please visit our school website for more information about Oaklands and other recruitment documentation: www.oaklandscatholicsschool.org • Supplementary Forms (to be given

in at interview stage) • Recruitment and Monitoring Form • Rehabilitation of Offenders Act

1974 Disclosure Form • Exam Results 2019 • Annual report and financial

statements • Governor strategy • Oaklands Catholic School Main

Prospectus • Equality Act 2010

http://www.oaklandscatholicsschool.org

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What about those FOUR reasons why this role might not be for you!

The match of your skills and experiences to our needs is not a good fit Come and visit us, read the pack, phone Tim Finch, Director of Business and Finance and find out if the match is better than you think You are anxious about coming into a Catholic school (don’t be) Again come and visit us, experience our community and talk to staff about their experience. The majority of staff at Oaklands are not Catholic

You have not worked in the education sector If you are not ready for this then we still want to hear from you. Most of our best staff had little or no experience before coming to Oaklands but with training and development, over time they gained the experience You feel you might not be ready for this challenging new role If you are still reading, then you probably are

AND FINALLY ….

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Potential for Greatness


Stakes Hill Road

Waterlooville

Hants

PO7 7BW

Documents

APPLIATION PAK FOR ASSISTANT SHOOL USINESS MANAGER · Assistant School Business Manager Community Unity Opportunity 3 Assistant School Business Manager Permanent Full Time Appointment