Finance Officer

Salary : Grade 5 Scale Points: 22-25, £20,661 - £22,658 pro rata (plus £585 Outer London fringe allowance)

Part Time – 22 - 25 hours per week, negotiable

Harpenden Town Council is an ambitious council that provides a range of services, projects and initiatives to its c30,000 local residents.

We are looking for an individual to help support the Finance Manager.

We are looking for someone who has knowledge of financial affairs including system input, budgeting, financial controls and risk management.

The post requires excellent financial and numeracy skills, the ability to work under pressure, attention to detail and meeting tight deadlines is essential.

If this role appeals to you and you have the relevant experience and interpersonal skills, we would love to hear from you.

Closing date for applications: Wednesday 13 September 2017

Full details can be found in the application pack from Harpenden Town Council at: http://www.harpenden.gov.uk/vacancies-and-tenders, Email: paul.smith@harpenden.gov.uk or Tel: 01582 768278

Please note CV’s will not be accepted.

Finance Officer – August 2017

JOB DESCRIPTION

Job Title: Finance Officer

Reports to: Finance and Internal Operations Manager

Job Purpose:

a) To provide support in maintaining the Financial Management System and the processing of financial transactions.

b) To provide support in the production of budget information, risk and insurance arrangements.

c) To administer and reconcile financial transactions.

Key Duties and Responsibilities:

1. To assist in the maintenance and processing of transactions for the Town Council’s financial management system, i.e. purchase ledger, sales ledger, bank reconciliation, performance indicators.

2. To assist in the preparation of the annual budget, periodic budgetary control reports, monitoring reports and year end accounts.

3. Ensuring all bankings received are accounted for, banked promptly and reconciled.

4. Administration and reconciliation of the petty cash imprest.

5. To assist with the production of the risk register.

6. To assist with the administration of the insurance cover.

7. Administration of the contracts register.

8. Administration of the retail parking permits scheme.

9. To undertake such other duties and responsibilities commensurate with the level of the post and in accordance with the job purpose, as required by the Town Council.

Finance Officer – August 2017

PERSON SPECIFICATION

Job Title: Finance Officer

CATEGORY ESSENTIAL DESIRABLE1. Qualifications Educated to GCSE Level or

equivalent with minimum of English and Maths GCSE (Grade C)

Financial qualificationEvidence of vocational training

2. Related Experience

Administration and office experienceEvidence of working in a financial environment and processing of financial system transactionsExperience of working on own initiative and as part of a team

Knowledge of budget management and book keepingMaintenance of financial records and accounts

3. Skills and Abilities

Administrative and organisational skillsAccurate writing and numeracy abilitiesFully competent with Microsoft Word and Excel

4. Other Requirements

Good interpersonal and communication skillsAble to use initiative, prioritise work and be flexible with dutiesMethodical and thorough approachFriendly and positive outlookReliable and punctualFlexible

August 2017

APPLICATION FOR EMPLOYMENT

Please complete this accurately, giving as many details as possible of your skills and experience relating to this job application. Shortlisting for interview will be based on the information from this form, read in conjunction with the person specification. We are unable to accept Applications after the closing date stated in the advertisement.

POST APPLIED FOR: Finance Officer

1. APPLICANT'S DETAILS

Title Surname First Name/s

Home Address

Postcode

Telephone NumbersDaytime Evening Mobile

Email (where possible)

Do you hold a current full driving licence?

Yes / No

Are there any restrictions regarding your employment? e.g. Do you require a work permit?

Yes / No If yes, please provide details on a separate sheet of paper

Is there anything concerning your medical history or state of health that is relevant to your application?

Yes / No If yes, please provide details on a separate sheet of paper

Are you related, or have a relationship with, a Councillor or Officer of the Town Council?

Yes / No If yes, please advise who and in what capacity

How much notice are you required to give your current employer?

Where did you see this post advertised?

August 2017

2. EMPLOYMENT RECORDPlease start with your most recent employment. Continue on separate sheet as necessary.

Current Employer Name:

Address:

Job Title

Dates of Employment

Brief Description of Duties, Responsibilities and Achievements

Current Salary:

Reason for leaving

Previous EmploymentEmployer Name and Address

Job Title and Dates of Employment

Brief Description of Duties, Responsibilities and Achievements

Reason For LeavingSalary

August 2017

3. EDUCATION AND TRAININGPlease include education, courses and qualifications relevant to this post. Name and Address of school/ college/university /training body- most recent first

Subject Qualification level

Date gained

PROFESSIONAL QUALIFICATIONS State whether by election or examinationQualification/s Date Examination

Other Training and Professional Development Date

4. EXPERIENCE AND SKILLSPlease state any other skills or experience you have gained which are relevant to the Job Description and Person Specification for this post. Your experience does not have to be gained in paid employment and may relate to special interests or volunteering. Continue on separate sheet as necessary.

August 2017

5. REFERENCESPlease give details of two references. One must be your current or most recent employer. References will only be taken up with permission of the applicant.

Name

Position

Organisation

Address

Tel No.

Name

Position

Organisation

Address

Tel No.

6. DECLARATION AND SIGNATURE

I confirm that the details of this application are accurate and to the best of my knowledge.

Signed:

Date:

Thank you for completing this form.

Please return to: Town ClerkHarpenden Town CouncilTown HallLeyton RoadHarpendenHerts AL5 2LX

August 2017

CONFIDENTIALEQUAL OPPORTUNITIES MONITORING FORM

Harpenden Town Council wants to meet the aims and commitments set out in its equality policy. This does not include discriminating under the Equality Act 2010 and building an accurate picture of the make up of the workforce in encouraging equality and diversity.

We need your help and co-operation to enable us to do this but filling in this form is voluntary. Please complete this form which is subject to the provisions of the Data Protection Act. This will be separated from your application form before your application is considered for shortlisting.

POST APPLIED FOR Finance Officer

Title Surname First Name/s

Female / Male (please delete as appropriate) Date of Birth:

1. ETHNIC MONITORING

Which group do you most identify with? Please tick only ONE box.

A. WhiteEnglish Scottish Welsh Northern Irish Irish British Gypsy or Traveller

Prefer not to say

B. Mixed/Multiple Ethnic GroupsWhite and Black Caribbean White and Black African White and Asian Prefer not to say

Any other mixed background – please write in

C. Asian, Asian BritishIndian Pakistani Bangladeshi Chinese Prefer not to say

Any other Asian background – please write in

D. Black, African, Caribbean, Black British Caribbean African Prefer not to say

Any other Black background – please write in

E. Other Ethnic GroupArab Prefer not to say

Any other ethnic group – please write in

2. DISABILITY MONITORING

Do you consider you have a disability or health condition?Yes No Prefer not to say

What is the effect or impact of your disability or health condition on your ability to give your best at work? Please write in here:

The information in this form is for monitoring purposes only. If you believe you need a ‘reasonable adjustment’, then please discuss this with your manager, or the manager running the recruitment process if you are a job applicant.

August 2017

3. SEXUAL ORIENTATION

Heterosexual Gay woman/lesbian Gay man Bisexual prefer not to say

If other, please write in:

4. WHAT IS YOUR RELIGION OR BELIEF?

No religion or belief Buddhist Christian Hindu Jewish

Muslim Sikh Prefer not to say

Thank you for completing this form. Please return it, together with your completed application form.

August 2017