Applying at Fresno State · 2019-10-31 · Page 1 Applying at Fresno State Employee/Student Applicants Procedure Welcome to Fresno State JOBS on-line employment tutorial. This tutorial

Training Guide

Enterprise HR 8.9 - Applicants

Page 1

Applying at Fresno State

Employee/Student Applicants

Procedure Welcome to Fresno State JOBS on-line employment tutorial. This tutorial takes approximately 20 minutes and will provide you with key information about the functionality provided in Fresno State JOBS to assist you in your job search.

Step Action 1. This tutorial is presented in four sections:

* Tutorial Overview * Searching for Jobs * Applying for Jobs * Viewing Job Status If you want to stop the presentation at any time, click the Pause link located in the lower right hand corner of this text bubble. When you are ready to start the presentation again, click the Resume link. If at any time you need to exit the tutorial, click on the Actions hyperlink located in the upper right hand corner of this text bubble and then click Close Topic. The online tutorial will close.

2. After reviewing this tutorial, you will be able to use the system to: 1) Learn about employment opportunities at Fresno State 2) Complete an application for employment 3) Apply for specific job openings 4) Attach a resume and/or cover letter to your application 5) Attach additional documents to your profile 6) View the status of current or prior job openings, and 7) Create an automatic notification to your email when a job matching your interests is posted

3. Items to gather before beginning your application: * Your current and previous employment history, your educational information and a list of your professional references * An electronic (either Microsoft Word or PDF) copy of any document (such as a resume, cover letter, etc) you wish to attach to your application

Training Guide Enterprise HR 8.9 - Applicants

Page 2

Step Action

4. You can look for open positions at Fresno State from the Careers page by clicking the Current Employees & Students link, if you are a current employee of Fresno State or a current student. (For new or returning applicants, please exit this tutorial and view the New Applicant Tutorial. You will access the system differently.) After clicking the link, you will be asked to Login to the My.FresnoState.Edu. You will then connect directly to the Careers page which lists the Job Openings.

Training Guide


Page 3

Step Action

5. You can also look for open positions at Fresno State by going directly to the My FresnoState Portal and signing in.


Page 4

Step Action

6. Double click the eRecruit link.

or Press [S].

7. Click Career Opportunities.

8. You are now at the Fresno State JOBS home page. Summary information will tell you

how many applications you have submitted as well as the number of attachments and resumes you have provided with your application. On the lower part of the page is a listing of current job openings with the last job posted showing first. To view the Job Announcement, click on the Job Title of the desired posting.

Training Guide


Page 5

Step Action 9. From the Job Announcement page, you have several options. If the job is not a good

fit for you, but you know someone who would be interested, you can click the E-mail to Friend button. After entering the e-mail address, an e-mail will be sent which will include the web address to the Fresno State Careers page and the information to find this specific Job Opening. If you are unsure about applying for the Job, you can click on the Save Job button. The information will be stored in the folder, "My Saved Jobs". If you wish to apply for the position now, click the Apply Now button. However, we will look at some other features of Fresno State JOBs first. Click the Return to Previous Page link.


Page 6

Step Action 10. The Basic Job Search is found in the upper left hand corner where you can enter

Keywords and click Search to locate job openings containing the keywords. In the same location is an Advanced Search function.

Step Action

11. The Advance Job Search page gives you several options to choose from. When you click the Search button, everything you have entered will be included in the search. The more you enter, the more restrictive your search becomes. As with the basic search, you can enter keywords. We will not be using the Select Locations field. The next field is Select Job Families. Use the scroll bar to view all the options in the list. You may click on one option or, if there are two or more job families that interest you, hold the Ctrl key down while you click on each desired options. Click Administrative Support from the list.

12. Click the Full/Part Time list.

Training Guide


Page 7

Step Action 13. If you are only interested in Full-Time employment or you are only want Part-Time

employment, make the proper selection. Otherwise, leave the field blank. Click on Full-Time

14. Click the Regular/Temporary list.

15. You may also select a choice of Regular or Temporary. If you or interested in both

types of employment, leave the option blank. Click Regular in the list.

16. If you are seeking a certain pay rate, enter the amount in the box next to Desired Pay.

Click on the drop down box next to the amount to select hourly, monthly, etc. If you know a specific Job Opening ID, you may enter the ID. As with the Basic Search, you may also select a time frame to search. Click the Find Jobs Posted Within list.

17. Let's choose the Last Three Months option from the list.


Page 8

Step Action

18. We will not be using the last field, Display Results Sorted By. You can then click the Search button and receive a listing of job openings matching your criteria. There are two additional features of the Advanced Search that may help you in your search. One advantage is to save your search. Once a search criteria is saved, it can be re-used the next time you log into the system or it can be used for our next added feature. Click the Save Search button.

Training Guide


Page 9

Step Action 19. Enter a name for your search in the Name your search field. You may want to use a

name that will help you remember what is in the search criteria. In addition to being able to save your search to use in the future, another feature is the ability to have the system notify you by email when a new job opening matches your search criteria. You can then login to the portal and review the job and decide if you wish to apply for the opening. Click the Notify me when a new posting matches this search option.

20. Enter an email in the field Send email notifications to. 21. Click the Save Search button.

Step Action

22. From your "My Saved Searches" page, you can delete the saved search, modify the criteria, or run the search to see what is available currently. Click the Run Search button to see how this works.


Page 10

Step Action

23. The search resulted in several job listings. You may select any of the jobs listed by clicking the Select box located next to each job. Click the Select option.

24. Click the Select option.

25. There are multiple places during the search process for you to select one or more Job

Openings. However, regardless of where you select the job, you will begin the process of applying by clicking the Apply Now button.

26. Decision: Click on the resume option you will be using or wish to learn about.

• Upload a new resume Go to step 27 on page 11

• Copy and Paste Resume Text Go to step 93 on page 46

• Use an Existing Resume Go to step 98 on page 50

• Apply without using a resume Go to step 102 on page 52

Training Guide


Page 11

Step Action

27. Click the Upload a New Resume option.

28. Click the Continue button.


Page 12

Step Action

29. Click the Browse button.

Training Guide


Page 13

Step Action

30. Locate the document from your directories and click on that document. If you are not using your own PC, you will need to insert a disk or CD containing your resume into the computer you are using. We will use Resume.doc.

31. Click the Open button.

or

Press [Alt+O].


Page 14

Step Action

32. Click the Upload button.

Training Guide


Page 15

Step Action

33. You can click on the View Attachment link to view the attachment you just loaded. It will open in a separate window which should be closed when you have finished verifying the attachment. Click the Continue button.


Page 16

Step Action

34. This page provides a summary at the top listing the Job Openings you are applying for with this application, the resume you have attached and a summary of your profile data. The profile data is automatically brought over from your existing student or employment record. If the information is not correct, use the self service functions to update the information. You will not be able to update the data directly in e-Recruit. If you selected a Job Opening in error, you can remove it from the application by clicking the Remove link next to the Job Opening title. If a Job Opening is not listed, you can click the Add Another Job to Application link and add the additional Job Opening. If you wish to use a different resume than currently shows or add a resume, if one is not attached, click the Use a Different Resume link. If the profile data needs to be updated or corrected, click the Edit Profile link.

Training Guide


Page 17

Step Action

35. The next part of completing the application fives you the option of attaching documents, such as cover letters, letters of reference, etc. that you have stored in electronic format to your application. To do this, click Add Attachment.


Page 18

Step Action

36. Click the *Attachment Type list.

37. Click the entry from the list that most closely matched your document.

38. Enter the desired information into the *Attachment Purpose field. Enter "February 23 Application".

Training Guide


Page 19

Step Action

39. Click the Add Attachment link.


Page 20

Step Action

40. Locate the document from your directories and click on that document. If you are not using your own PC, you will need to insert a disk or CD containing your attachment(s) into the computer you are using. We will use Cover Letter.doc.

41. Click the Open button.

or

Press [Alt+O].

Training Guide


Page 21

Step Action

42. Click the Upload button.


Page 22

Step Action

43. If you wish to attach more than one document, click the Save & Add More button. Otherwise, click the Save & Return button.

Training Guide


Page 23

Step Action

44. The next part of completing the application requires information about your employment history. Click the Add Work Experience link.


Page 24

Step Action

45. There are three required fields on the Add Employment History page: Start Date, Employer and Ending Job Title. If you have attached a resume containing the remaining information, you do not need to complete the remaining fields. If, however, you have not attached a resume and do not complete the remaining fields, you application will be incomplete and will not be considered. The date format used for Start Date and all dates on the requisition is mm/dd/yyyy. Enter "01/04/1996".

46. If you are still employed with this employer, leave the End Date blank. The small Calendar Icon next to the date boxes can be clicked to bring up a calendar from which you can select a date. This is true of all pages in the application.

47. If you agree to allow Fresno State to contact this individual, click the Approval to Contact option.

Training Guide


Page 25

Step Action 48. Notice the scroll bar to the right of Job Responsibilities. You can enter more data

than what the box displays. Remember, this field is optional if you have attached a resume with this information included. After you have entered your Job Responsibilities, you can run a spell check to assist with finding typographic errors. There is a button located next to the upper right of the Job Responsibilities box. Click the button to run a spell check.

Step Action

49. If misspellings are found, the word will be displayed plus alternatives to correct the spelling. You can click the Ignore button to leave the spelling as shown, click one of the replacement words and click the Replace button or re - type the word and click the Replace button. Click the OK button.


Page 26

Step Action

50. To enter additional employment history, click the Save & Add More button. Your current information will be saved and a new Employment History page will appear. We will click the Save & Return button.

Training Guide


Page 27

Step Action

51. We are now back to the main application page. Next, we will enter Education History. Click the Highest Education Level drop down list.

52. Click an entry in the list.

53. If you have an Associates Degree or a trade certification, please enter this information

by clicking the Add Post-Secondary Education History link.


Page 28

Step Action

54. United States will default in the Country field. If your education was received elsewhere, click on the drop down arrow and select the appropriate country. Click the State list.


56. Enter the name of the School you attended. We will use "Fresno State". 57. Enter your Major. We will use "Accounting". 58. Click the *Degree list.


60. If you have graduated, please check the Graduated box. If you have not graduated, do

not check the box. You may enter details in this area even if you have not yet completed your degree.

61. Enter Graduation Date into the Date Issued field as MM/DD/YYYY Enter

"06/01/2004". 62. Click the Save & Return button.

Training Guide


Page 29

Step Action

63. We are now back to the main application page. Click the Add Licenses and Certificates link.

64. To add a license or certificate, click the down arrow and scroll through the list until

you find your certificate. Enter the organization that issued the license or certificate in Issued By. Enter the number in License/Certification Number and finally, the Date Issued

65. Click the Save & Add More button if you have additional licenses or certificates to enter. For now, we will click Cancel.

66. We are not back to the main application page.

Click the Add Languages link.


Page 30

Step Action

67. Click the drop down arrow next to the Language box. Make the appropriate selection. Enter proficiency for each of the three areas listed. The choices are High, Low and Moderate.

Training Guide


Page 31

Step Action

68. For this tutorial, we will not be making any changes to this area. We will click the Cancel button. If you make changes and do not wish to save them, you may also click the Cancel button throughout the application.


Page 32

Step Action

69. We are again back on the main application page. The next thing we will do is add references to the application. Click the Add Reference link.

Training Guide


Page 33

Step Action

70. Enter the reference information. After you have entered the information in the Reference Details section, address is optional, click Save & Add More. Unless you have attached letters of reference or included them on your resume, three references must be entered here. However, for demonstrations purposes, we will enter Save & Return.


Page 34

Step Action

71. Fresno State has three standard questions that are asked of all applicants. Additional questions may appear in this area, depending on the specific job opening. It is required that these questions be answered. For the first question, we will enter Yes.

72. Click No for the second question.

73. We will answer the remaining questions.

74. Fresno State gathers information on what marketing sources are being effective. Click

the drop down list button.


76. Another question you must answer is the Conviction History question. For this tutorial, we will click the Yes option.

77. If you respond Yes to the Conviction History question, you will be required to provide

additional information before you can submit your application. Click the Add Conviction History link.

Training Guide


Page 35

Step Action

78. Enter the required information. If you need to enter information for more than one conviction, click the Save & Add More button. Otherwise, click the Save & Return button. Click the Save & Return button.


Page 36

Step Action

79. After completing the Conviction History section and before moving forward with the application process, you can view and print a summary of the information you have already entered by clicking on View My Application at the top of the application.

Training Guide


Page 37

Step Action

80. From this view, you can review the information that you have entered for your application. You can also print a copy of your application by using your internet browser's print capabilities. You cannot update your information while in this view. After you close this view by clicking on the X in the upper right hand corner, you will be able to update or add to your application.


Page 38

Step Action

81. There are three main options at the bottom of the page: Save for Later, Close Application and Submit. If you wish to add more information to your application, but need more time or would like to obtain some more information, click the Save for Later button. Your application will be stored, but not submitted for review. You can return later and finish entering the information. Note: Make sure you Submit the application before the deadline. Close Application will return you to the Careers home page and will not save or update any information you added. There will be no record that you considered applying for the job. Submit saves your information. After completing the final section, your application will be sent for review. For this example, click the Submit button.

Training Guide


Page 39

Step Action

82. The Terms and Agreements section of this applications lists requirements for your employment. Please read these Terms and Agreements. If you do not agree, click the box next to I do not agree to these terms. If you click the box I do not agree to these terms, you will not be able to submit your application and will need to cancel your application and exit the system.

83. If you do agree with the Terms and Agreements as listed, click the I agree to these

terms option.

84. The Submit button, which had been grey until you clicked I agree to these terms, now appears yellow, allowing you to select it. Click the Submit button.


Page 40

Step Action

85. After submitting your application, the system will show a message that "You have successfully submitted your job application." You will also receive an e-mail confirming the submission, provided the e-mail on your profile is valid. There is another link that provides helpful information to you. Click the My Career Tools link.

Training Guide


Page 41

Step Action

86. At the top, you will see your profile information. Next is a listing of all jobs for which you have applied, filtered by Display applications from. The default is Within the Last Week. If you wish to see more than what is displayed, simply click the drop down list arrow and select another option. If you started to completed an application, but did not submit it, it will also be listed here as Not Applied. The next section lists all the resumes you have used with your applications.


Page 42

Step Action

87. After you apply for a job opening, you may be notified/contacted for an interview, for a job offer or to be advised that another applicant has been selected and the job has been filled. However, this process can take some time. The last feature we will demonstrate is the online view for Status of Job Openings which will allow you to see the progress of the selection process (i.e. under review, interviewing, closed/filled). Click the Status of Job Openings link.

Training Guide


Page 43

Step Action

88. This view shows all job openings that are still in the selection process as well as job openings that have closed in the last sixty days. This view is initially sorted by Job Opening ID. If you do not remember the Job Opening ID, you may click on the heading Posting Title and the view will sort the Job Openings alphabetically by Posting Title.


Page 44

Step Action

89. You can click on the title of any column, which has a hyperlink, to sort by that column.

90. The last three columns provide specific information on where the Job Opening is in the process. The Status column indicates what stage the process is in currently. The Open status means receiving applications is the main activity for the specific job opening. Under Review is when applications are not longer being received but the interview process has not yet begun. Interviewing is self explanatory. Closed indicates the process is complete. No further activity will take place for that job opening. The next column, Application Deadline indicates that last day to apply for the job opening. If no date is listed, the job is open until filled. The last column states if applications are being received or not being received currently.

Training Guide


Page 45

Step Action

91. When you have finished reviewing the status of Job Openings, click the Return button located in the lower left hand corner of the screen and you will return to the Careers home page.

92. Thank you for viewing this tutorial. If you have further questions concerning the

application process at Fresno State JOBS, please contact the Fresno State Human Resources Office at 559/278-2032 during the hours of 8:00 - 5:00 p.m., Monday - Friday (7:00 - 3:30 p.m. mid-May - mid-August) - or- email us at [email protected] End of Procedure. Remaining steps apply to other paths.


Page 46

Step Action

93. Click the Copy and Paste Resume Text option.


Training Guide


Page 47

Step Action

95. Enter the desired information into the Title field. Enter "Sarah's Resume". After entering the title, you can type your resume directly into the Resume box, or if you have the resume stored, but not in Word format, open up the document on your desktop.


Page 48

Step Action

96. Move your cursor to the top of the resume. Hold down the Ctrl button and hold down the left mouse button. "Drag" the mouse over the text you want to copy. You should see a darkened area surrounding all the text you want to copy. Press [Ctrl+C] down simultaneously to copy the text.

Training Guide


Page 49

Step Action

97. Return to the Resume Text page. In the box next to resume, press down the [Ctrl + V] simultaneously to paste the text onto this page. Click the Continue button.

Go to step 34 on page 16


Page 50

Step Action

98. This option can only be used if you have been in this system previously and uploaded the desired resume. Click the Use an Existing Resume option.

Training Guide


Page 51

Step Action

99. Click on the Select Resume drop down button.

100. Click an entry in the drop down list.




Page 52

Step Action

102. Click the Apply Without Using a Resume option.

Training Guide


Page 53

Step Action



Documents

Applying at Fresno State · 2019-10-31 · Page 1 Applying at Fresno State Employee/Student Applicants Procedure Welcome to Fresno State JOBS on-line employment tutorial. This tutorial