PARADE COLLEGE A World of Opportunities for Young Men

APPOINTMENT OF BUSINESS MANAGER

Parade College 1436 Plenty Road Bundoora Vic 3083 Telephone: 03 9468 3300 Facsimile: 03 9467 3937 Email: principal@parade.vic.edu.au Web site: www.parade.vic.edu.au

APPOINTMENT OF BUSINESS MANAGER Following the appointment of the current Business Manager to a similar role at Catholic Ladies’ College, Eltham, the following vacancy exists:

Business Manager – Parade College A Detailed Position Description is included with this package. The College is seeking applicants with appropriate qualifications, experience and character for the position. The appointee will take up the position on 13 April 2015 (or by negotiation). The Business Manager is a member of the College Leadership Team.

The Leadership Team meets regularly and works collaboratively to implement the policies of the governing body Edmund Rice Education Australia (EREA) and the College Board, particularly in ensuring the Catholic ethos of the school and the implementation of the Mission Statement. Conditions This appointment is initially for five years and can be extended for another period subject to a successful review. The position is subject to appraisal and review. Terms and conditions are set out in the Victorian Catholic Education Multi-Employer Agreement 2013. Essential Criteria You will have excellent academic qualifications, extensive experience, relevant professional development and a strong commitment to Catholic education. You will also have leadership and education experience in a Catholic secondary school. Key Selection Criteria

1. Proven record as a skilled finance manager with appropriate tertiary qualifications.

2. Excellent administrative skills including planning, decision-making, organisation, interpersonal, time-management and communication.

3. Experience in leadership and ability to manage staff in school support roles. 4. Experience with strategic planning, including super. 5. Support and participation in faith life of the College including commitment to the

mission and ethos of the College. 6. Ability to liaise with and inspire a people in order to enact programs, events and

developments. 7. Knowledge and understanding of contemporary practices and policies related to

school organisation. 8. Well-developed skills in ICT. 9. Ability to work effectively both independently and as part of a team. 10. Demonstrated commitment to ongoing professional learning as well as spiritual

and faith formation.

PARADE COLLEGE – A BRIEF HISTORY Towards the end of 1868, four Christian Brothers arrived in Melbourne at the invitation of Bishop Gould. They were Brothers P.A. Treacy, D.F. Bodkin, J.B. Lynch and P.J. Nolan. At the beginning of 1869 they began teaching in a small primary school at the rear of St. Francis’ Church in Lonsdale Street, and they lived in temporary rented quarters in Fitzroy. Immediately, they began planning for the establishment of a permanent foundation on land they had procured in Victoria Parade, East Melbourne. Their ambitions were realised when, in 1871 (January 29), their fine new College was blessed by Bishop Gould. In 1953 when additional classroom accommodation became a pressing necessity, the Old Paradians’ Association took up the challenge presented to them by the Headmaster, when they purchased a beautiful property at Alphington for the establishment of Parade Preparatory College. Junior classes were transferred there from the East Melbourne site. The 1960’s saw the College occupy the classroom block of the old Presbyterian Ladies’ College in Albert Street, East Melbourne. As the Centenary Year, 1971, approached with the number of boys in attendance exceeding 800, further extensions became imperative, and the idea of transferring the College from its confined inner city site to a more commodious location on the outer city fringe began to gain strength and favour. In 1965, the Provincial Council of the Brothers, under the guidance of Brother T.B. Garvey (Provincial) made eighty acres of land available at Bundoora for such a project. In 1968 the Senior School moved from East Melbourne to Bundoora. In its beautiful setting, Parade College has been able to cater adequately for the educational and cultural needs of its boys through a program of steady development in enrolments and facilities. In response to a request from the Catholic Education Office, in 2009 the College opened a second campus at Preston. The College has a Trade Training Centre and operates a variety of trade courses and VETiS subjects on both campuses. The College is also a Registered Training Organisation (RTO). In 2011, the College celebrated 140 years of Catholic Education in the Edmund Rice tradition. Location Parade occupies a large property in the suburb of Bundoora. The College enjoys modern buildings, spacious grounds and very pleasant surroundings. There is also a campus operating in Clifton Grove, Preston. Enrolment Profile Parade currently enrols approximately 1870 students across two campuses. Mission Statement In February 2013 the Mission Statement was reviewed and reaffirmed to inspire and guide all members of the Parade College Community in its endeavours to live faithfully in the spirit of Blessed Edmund Rice for the next five years A Catholic College Recognising the primary responsibility of parents for the transmission of faith, Parade works with families to hand on the traditions and practice of their faith. In our contemporary world there is a diverse spectrum of engagement with Church and that diversity is similarly reflected in the practice of the families of the Parade Community. Parade works to integrate

faith, life and culture as its highest priority and this priority is reflected in its programs and in the rituals and celebrations of what it values. As the leader of a Catholic community, an Assistant Principal espouses this same faith and witnesses it as a priority. An Edmund Rice School Edmund Rice, the founder of the Christian Brothers, commenced his schools in Ireland in 1802. His approach to education was holistic, and mindful that a child only learns when the basic needs of sustenance, security and dignity are first met. Parade College is an Edmund Rice School. The College celebrates the life, vision and ethos of Edmund Rice and integrates his Charism into the philosophy and Mission of the school. Charter The College, as an Edmund Rice school, has accepted and attempts to live out all aspects of the revised Charter formally adopted in 2011. The Charter outlines four Touchstones which are central to educating in the Edmund Rice tradition. The Parade Philosophy of Education Parade’s approach to education assumes the broadest definition of the concept of education. The College aims to produce students who can balance the complex interaction of their spiritual, social, emotional, physical and intellectual lives. Parade recognises that the balance will be different for each student and consequently the combination of activities undertaken by each student will be different. Parade aims to assist each student to find the combination and related balance that will best enable him to reach his potential. Parade provides an all boys’ education program. As a result of research and experience, the College has continually reaffirmed its belief and understanding that boys’ learning processes are best met in a single sex learning environment. The strength of this program is the diverse range of activities in which boys engage, unhindered by gender stereotyping and peer pressure about what is appropriate. Spirituality and Ministry The Ministry Team of Parade aims to provide all students and staff with an opportunity to develop a personal spirituality and to participate in social justice based outreach programs. Parade’s Expectations Parade College celebrates its history and traditions and offers a high level of pastoral care for staff and students. It demands high standards from its students and families consistent with the values of the College and takes a strong stance on harassment, bullying, illicit drug use and inappropriate internet use. The Leadership Team works with the College Board and Community to articulate these standards clearly, ensuring that all are aware of the expectations of students. Staff Demographics Parade’s staff is highly qualified and reflects a balance between experience within the culture and recently trained teachers. The academic staff have spent, on average 9 years at the College and there is a good gender mix of male and female. Studies of staff demographics are maintained to inform succession planning. The College Community Parade is a complex community of Old Collegians, present students, families, staff and friends. Parade recognises that each has a perspective on the College tempered by their experience and hence needs to be actively engaged in any change processes led by the Principal together with the Board. The College has various active Committees and Auxiliaries.

Academic Programs At Parade, the Curriculum is managed by the Teaching and Learning Executive (Assistant Principal – Teaching and Learning, Assistant Principal – Student Welfare, Director of Teaching and Learning, Director of Educational Support.) Subject teachers are allocated to Professional Learning Teams and are charged with the responsibility of providing a Curriculum that is interesting, innovative and challenging. The College has a very dynamic Student Support Services Team and significant emphasis is placed in early intervention strategies, as well as providing pathways for gifted students. Year 7 students undertake studies across the Learning Areas. Year 8 and 9 offer an extensive elective program, enabling students to develop skills and knowledge in the Learning Areas while providing choice and depth of learning. Year 10 offers the opportunity for Careers education, and specialisation as the boys prepare for the VCE. Many students avail themselves of the opportunity to accelerate into a VCE subject, whilst others choose to commence preparation for an alternative pathway through the Edmund Rice Pathways Program. In Year 11 and 12, both the Victorian Certificate of Education (VCE) and the Victorian Certificate of Applied Learning (VCAL) are offered to the students, with options for VET subjects. Faith Education Characteristic of its role as a Catholic school, the Religious Education Curriculum takes priority in the suite of courses offered to students. The Religious Education Curriculum is comprehensively mapped from Year 7 to Year 12. The Religious Education Learning Area is comprised mainly of teachers with appropriate professional qualifications and development in this curriculum area. Co-curricular Program Parade has an extensive Co-curricular Program, which encourages students to develop their gifts and skills in a wide range of activities including music, drama, rock eisteddfod, musical productions, etc. Parade’s senior music ensembles have national recognition for excellence. There are also many opportunities for students to engage in a wide range of sports. Parade is a member of the Associated Catholic Colleges, which creates opportunities for participation in the areas of sport, music, chess, drama and debating. There is a strong emphasis on Community Action, with the boys assisting in many agencies. In addition, Parade offers participation in Leadership Programs, Community Action Programs, Tournament of the Minds, Debating, Public Speaking, Drama, an annual Musical, competitions etc. Student Support Services Parade College has an outstanding commitment to the wellbeing of all students. The Student Support Services Department, consisting of a dynamic and multidisciplinary team, includes the Director, Teachers, Counsellors and Psychologists, Student Support Officers and Speech Pathologist. Services and programs offered by SSS support a broad curriculum that provides an opportunity for each student to achieve his personal best within a large community with a wide range of abilities.

The House System The Parade Pastoral Care System is House based. The four College houses: Bodkin, Treacy, Hughes and Lynch exist as semi-autonomous entities within the school, collaborating for whole College events and activities. The houses are organised vertically. Each student of Parade College is a member of one of the four Houses and is in a Tutor Group within that House. Every Tutor Group contains around twenty students chosen from the three year levels in the Lower School (Years 7-9) or Upper School (Years 10-12). The vertical pastoral structure described here allows a boy to become well-known, both to his Tutor Teacher and to his House Leader, and to have his development through the College closely monitored. Governance and Board Parade operates under the governance of Edmund Rice Education Australia (EREA). EREA acts with delegated authority on behalf of the Congregation of Christian Brothers in canonical matters and with delegated authority on behalf of the Trustees of the Christian Brothers in civil matters, including College property and assets. EREA appoints the Principal, the Deputy Principal and the Parade College Board members, and authorises the Parade College Board Constitution which defines the relationship between EREA, the Parade College Board and the Principal. The Parade College Board is a Constitutional Board of policy and management. It derives its authority from EREA. The Board meets monthly and sets policy and directions for the College. The Parade Board works collaboratively with the Principal, providing broad policy and advice consistent with maintaining Parade as an Edmund Rice school and as an educational institution of exceptional character and quality. A thorough strategic planning process is fostered by the Board and a detailed Strategic Plan is in place. Principal The Principal is the Executive Officer of the College Board and, as such, provides the Board with information germane to its decision-making processes in the policy arena. Operational and management decisions are the responsibility of the Principal, and where these have the potential to impact on the College Community at a policy, public relations, human resource management or financial level, the Principal will seek the advice, wisdom and direction of the Board. The Principal leads and coordinates the short and long term operation of the College. In this leadership, the Principal is accountable to the Executive Director of EREA. The Leadership Team There are four Assistant Principals appointed to assist the Principal, each responsible for a designated portfolio of duties, but all working collaboratively and supportively for the best running of the College. Other key appointees in the College join the Leadership Team for part or all of the meetings and work collaboratively with the team. Assistant Principal (Staff Welfare and Development) Assistant Principal (Student Welfare) Assistant Principal (Teaching and Learning) Assistant Principal (Organisation) Learning Area Leaders In the academic arena the Principal directs and takes advice from Learning Area Leaders. The Learning Area Leaders comprise the Learning Areas of Visual and Performing Arts, Trade

and Technology, SOSE, English, Health/Rec, LOTE, Religious Education, Mathematics, Science, VET/VCAL. House Leaders In each school (Upper/Lower) there is a Head of each of the Houses (House Leaders), responsible for the pastoral care and welfare of the staff and students within their house. The House Leaders meet regularly with the Principal and Assistant Principal (Welfare) for planning and policy making. Decision-Making In decision-making, Parade subscribes to the principle of subsidiarity, mindful that decisions need to be referred to the Leadership Team for ratification given the need to have decisions always consistent with the global vision and imperatives of the College. Staff are encouraged to be involved in the decision-making processes. Student Leadership Student Leadership is important and significant. The College has a Prefect system that serves the whole College and is coordinated and managed by the Principal. The prefects act collegially and, at the same time, represent a House or a specific leadership portfolio. Parade believes in the validating of the student voice and consults with students in significant ways, during appraisals and reviews, in arrangements for celebrations and festivals, in charities work and via exit surveys to determine how the College can serve its clientele better.

PARADE COLLEGE – THE NAME, THE CREST AND THE MOTTO The Name The original College was dedicated to Mary of the Immaculate Conception. It was frequently referred to by its address – Victoria Parade. Over time, this was abbreviated simply to Parade and the name stuck. The College on its Bundoora site continues to be called Parade College. The Crest On one level, the open book is the symbol of learning, and the Alpha and Omega, as the first and last letters of the Greek alphabet, represent the fullness of learning. On a second level the book represents the scriptures which reveal the nature of God and Jesus Christ, the “Alpha and the Omega”. The Southern Cross represents Parade College as the first permanent mission of the Brothers in the Southern hemisphere. The Motto Tenete Traditiones - “Uphold the Traditions” is taken from St Paul, addressing the Ephesians.

Parade College

BUSINESS MANAGER Overview The Business Manager has a key role to play in Parade College, both at the planning and policy level and at the operational level. The role is vital to the smooth and efficient running of the school, and to its long-term viability. The appointee is responsible for the financial well-being of the College and the supervision of operations and staff not covered by the academic structures of the College. The position reports directly to the Principal. The College reports to Edmund Rice Education Australia (EREA), the Catholic Education Office Melbourne (CEOM) and government statutory bodies.

Qualities A successful Business Manager requires a high level of competency in a wide range of areas including:

finance,

general administration,

people management,

communications,

legal issues,

information systems technology,

leadership and team building skills,

understanding of Catholic education, of Parade College, and of the Edmund Rice network of schools.

Qualifications The Business Manager needs to be a member of Certified Practising Accountants (CPA) or the Institute of Chartered Accountants (ICA).

General Duties Responsibility across the College for the provision and supervision of:

a. Financial Planning and Management; b. Accounting Services; c. Administrative and Student Services; d. Management of Ancillary Services and Non-teaching Staff; e. Property and Utilities Management; f. Customer Services and Public Relations; g. Legal Matters and Contract Management; h. Aspects of School-wide Management and Policy Development;

i. Personnel and Payroll Services; j. Insurance and Risk Management.

Specific Duties A) Financial planning and management:

Preparation of annual operating budgets, including recommendations on fees and strategies for effective expenditure allocations;

Monitor actual performance against budget throughout the year and work with departmental and faculty heads to stay within budget;

Preparation of long-term financial modelling, including cashflow projections and sensitivity analysis;

Protection of the ongoing financial viability of the school, including establishment of adequate provisions for potential future liabilities;

Control of cash flow and collection of payment from debtors, including direct dealings with families and with debt collection agency/court as necessary;

Consideration of family allowances and concessions/write offs on accounts;

Scrutiny of expenditure effectiveness and efficiency across the school;

Submissions of grants and seeking other sources of income;

Accountability for government grants, ensuring that each grant is expended within approved guidelines;

Assessment of leasing/borrowing options, preparation of recommendations in this regard;

Management of loans, investments and cash to best advantage within school policies;

Presentation of timely and accurate financial reports of actual v budget;

Implementation of internal control procedures;

Ensuring appropriate and adequate insurance covers are in place at all times;

Membership of school finance committee and provision of advice in financial policies.

B) Accounting Services

Maintenance of an accurate and up-to-date accounting system, including selection and implementation of an appropriate computerized accounting package;

Preparation of financial reports to Australian Accounting Standards, including Annual Financial Statements, corporate financial reports and government financial questionnaires;

Facilitation of an annual external audit program, and addressing matters raised as concerns in audit reports;

Preparation of invoices for fees and other accounts receivable;

Payment of creditors and other accounts payable;

Receipt and banking of cash;

Establishment and operation of Electronic Funds Transfer systems;

Accounting for trust funds such as Building Fund, deposits held and sundry non-tuition activities within the school;

Payment of salaries and wages, PAYG and HECS taxation and other payroll deductions;

Preparation of PAYG Payment Summary for employees, including Reportable Fringe Benefits;

Interpretation of industrial awards, certified agreements and like instruments for staff and management;

Monthly payment of superannuation obligations;

Collection of GST where applicable and preparation of monthly Business Activity Statements;

Payment of Fringe Benefit Tax if applicable and preparation of annual FBT return.

C) Administration and Student Services:

Preparation of appropriate statistical returns and other information on enrolments for CEO and EREA;

Set up and maintenance of personnel records for employees both locally and with CEO on-line, and preparation of staffing returns for CEO and government statutory bodies;

Management of and constant search to improve administrative expenses;

Oversee providers of external services;

Assist with the development and implementation of policies pertinent to the Business Manager’s role.

D) Property Management:

Development and maintenance of school property including buildings, fixtures, fittings, furniture, equipment, plant, vehicles, grounds and recreation amenities;

Monitoring the efficient operation of a system for reporting repair needs and provision of feedback to requisitioners;

Ensuring VRQA, local government, EPA and Building Regulation requirements are complied with, including that essential services maintenance procedures are followed;

Planning resources to match educational program needs;

Provision of utility services, heating, cooling, cleaning, sanitary services, waste removal, security and fire alarm systems, including the overseeing of Return to Work Coordinator;

Dealing with incidents of vandalism and theft, including police contact and insurance matters;

Establishment and maintenance of an Asset Register and associated policies and procedures, including regular stocktaking and procedures for disposal of assets;

Awareness of and compliance with Occupational Health and Safety and allied legislation;

Overseeing booking and hiring of school facilities, including setting policies on usage and dealing with payment, insurance, security and damage issues;

Management of the schools purchasing function, including setting policies and procedures for engaging service contractors and procurement of materials and assets;

Preparation of specifications for contract works, assessment of subsequent tender submissions and negotiation of final contract together with required insurance;

Maintenance of suppliers’ catalogues and information in group purchasing arrangements to ensure the best possible value for money with purchases.

E) Customer Services and Public Relations:

Management of reception services and communications with parents and members of the general public;

Institution of a customer services approach for staff dealings with the wider Parade community;

Promotion and awareness of any government subsidies available for parents;

Promotion and awareness of student accident insurance and processing of claims;

Assistance with development activities and support for Community Development Officer and Alumni Liaison Office (Old Paradians’ Association);

Assistance with organization and conduct of Open Days and similar promotional activities (marketing);

Cooperation, through the Facilities Manager, with local authorities and community to enable the school premises to be used for community wide purposes.

F) Legal Matters:

Knowledge of, and advice to the Principal regarding compliance with legislative and common law obligations that are relevant to a school and an RTO such as education, grants, industrial relations, superannuation, copyright, privacy, anti-discrimination, child protection, workers compensation, workplace safety, taxation, corporate structure, overseas students, duty of care, health, food premises, bus operations, records retention, environment protection, building regulations, etc.

Scrutiny of all contracts and agreements entered into by the school, including software licences, rental, lease, hiring and maintenance agreements.

G) School-wide Management:

Active participation in school-wide management by constructive and insightful contributions to bodies such as the College Board, Finance Committee, Leadership Team, planning and policy sub-committees as appropriate;

Coordination of faculty budget setting and reporting, mission statement and strategic planning processes, master plan development, capital works project teams, risk management assessment process, technology development working groups, data base and information systems designs, etc.

Awareness of opportunities to improve the school’s amenities and its ability to effectively deliver its educational objectives in a safe and stimulating environment.

Supervision and leadership of administrative, maintenance and other support staff, including terms and conditions of appointment, hours of work, organization of work, definition of duties and responsibilities, provision of training and development, recommendations for leave arrangements, progression on salary scales if appropriate, ensuring a safe work place, and maintenance of high morale and strong staff welfare.

Key Performance Indicators

Timely and accurate production of monthly and annual financial statements for the Finance Committee and Board.

Timely and accurate production of CEO and EREA statutory financial statements and supporting reports.

Timely and efficient preparation of the annual budget and budget forecasts.

Satisfaction by key staff, Finance Committee and Board members with performances.

Controlling Faculty expenditures to budget.

Terms and Conditions While most positions in Catholic schools are covered by the Victorian Catholic Education Multi Enterprise Agreement 2013, this position is not yet specifically covered therein. Thus, the appointee will be offered a contract for five years, renewable for further periods subject to satisfactory performance. The position is subject to the usual appraisal and review processes. Four weeks annual leave and gazetted public holidays will apply. A current Criminal Record Check and a Working With Children Check must be provided to the Principal before appointment, along with certified copies of qualifications. Remuneration Remuneration is negotiable depending on qualifications and experience, and is in the range of Assistant Principal (Deputy Principal VCMEA) as set out in the current Victorian Catholic Education Multi Enterprise Agreement 2013. The package includes the use of a fully maintained College vehicle.

APPLICATION DETAILS The following information is required:

1. Covering Letter.

2. Statement addressing the Key Selection Criteria.

3. Curriculum Vitae including a recent photograph.

4. Three Referees including Current Employer and Parish Priest (if applicable).

Applications are due by Monday 12 January 2015 Applications should be marked ‘Private and Confidential’ and addressed to:

Principal Dr Denis J Moore Parade College 1436 Plenty Road Bundoora 3083 principal@parade.vic.edu.au Any enquiries can be addressed through Debbie Singleton on (03) 9468 3311.