Approve February Meeting Minutes. · Tree-trimming for utility work started April 16th. Utility work by Idaho Power started April 22nd in advance of construction. Ten Mile, Ustick

Ada County Highway District | 3775 Adams Street | Garden City, ID | 83714 | PH 208.387.6100 | FX 345.7650 | www.achdidaho.org Page 1 of 2

Ada County Highway District Bicycle Advisory Committee

Meeting Minutes – 2 March 2020

Submitted for Review: John Mooney, BAC Secretary

Attendees (BAC): Lisa Brady, Ray Hoobing, Jared Ostyn, Gary Segers, Wava Kaufman, Cody Boyce

Absent: John Mooney, Brent Jennings

Attendees (Staff): Kristy Inselman, Steve Price (ACHD Legal Counsel), Ryan Head

I. Call to Order: 4:30pm

a. Introductions. Lisa Brady opened the meeting with introductions. A quorum of members

was present with 2 absent members and two open vacancies awaiting appointment from

the ACHD commission.

II. Action Items.

a. Approve February Meeting Minutes. A motion to approve the meeting minutes was made

and passed by unanimous vote.

III. Informational Items and Updates.

a. Open Meeting Law. ACHD Legal Counsel, Steve Price, presided over a question and answer

period with the BAC. Mr. Price emphasized that any BAC deliberations that inform a BAC

recommendation to the ACHD Commission are subject to the Open Meeting Law. After

some discussion, Mr. Price noted that the BAC can create subcommittees that would then

bring questions forward to the BAC for deliberation and recommendation. This permits

small groups that are not a committee quorum to work administrative tasks (e.g. bylaw

review) without the burden of public announcement and adherence to the Open Meeting

Law. It was also noted that anytime a committee meets with a quorum, the bylaws apply,

and the Open Meeting Law applies. Mr. Price emphasized the intent is to continue an open

and transparent process where the public is aware of as much as possible and when in

doubt, make the meetings open to the public. When communicating via email or social

media, Mr. Price advised that all communications should be preserved for the public record,

subject to the Public Records Act.

b. Bylaws Review. Ryan Head (ACHD Planning and Programming Supervisor) handled the staff

interaction in Kristy Inselman’s absence. Ryan noted the staff had not yet received official

correspondence communicating requested edits to the BAC bylaws. ACHD Staff did request

legal counsel feedback on the bylaws and the BAC was notified that the staff will

recommend to the commission the following three bylaw changes:

1. Article IV (Membership), paragraph D: The committee shall consist of a

minimum of six volunteer members, and a maximum of 10. The staff will

recommend an increase from 10 to 13 maximum. Rationale is to capture the

strong public interest and large number of applicants for the recent vacancy

announcement.

2. Article IV (Membership), paragraph I: A committee member may resign from

committee membership by giving notice, by letter or e-mail, to the chairperson.

ACHD staff will recommend adding notification to ACHD staff.

3. ARTICLE XI: Amendments. The current bylaws indicate the bylaws “may be

amended by a majority vote at any meeting of the committee provided that

notice of the proposed amendment(s) have been sent to all members ten (10)

Commented [JM1]:

Ada County Highway District | 3775 Adams Street | Garden City, ID | 83714 | PH 208.387.6100 | FX 345.7650 | www.achdidaho.org Page 2 of 2

business days in advance of the meeting.” ACHD Legal Counsel recommended

to staff that this article be changed and that the ACHD Commission will make

final approval of bylaws.

The bylaws subcommittee then updated the BAC on the status of the internal bylaws review.

Gary Segers, Jared Ostyn, and Brent Jennings have been collaborating on amendments to the

bylaws. Ryan Head noted that the ACHD Staff will present the three bylaw changes to the

Commission at an upcoming meeting and any further changes to the bylaws will be considered

after these three recommendations have been considered.

Discussion then focused on the increased membership that will be recommended to the ACHD

Commission. Ryan explained that the staff intent is to move forward with the existing list of 16

applicants and appoint five new members to bring total membership to 13. After extensive

discussion regarding process and BAC recommendations to the Commission regarding new

members, Wava motioned that the BAC would recommend the ACHD Commission appoint two

of the BAC “top five”. If the bylaws are amended by the Commission, then BAC recommends

advertising three vacancies and selecting additional members after a new list of applicants is

received. Gary Segers seconded, and the motion passed unanimously. ACTION: BAC letter of

recommendation at the next BAC meeting will be presented in the meeting minutes for

approval.

c. Agency Updates

i. Annual Report Review. Ryan Head asked if there were questions from the previous

meeting where the annual report was discussed in detail. Ryan stated the objective of

the review is to provide transparency and progress across all modes of transportation

as it relates to the Integrated Five-Year Work Plan. There were no specific questions

about the annual report but there were questions about the Roadways to Bikeways

Master Plan update and when will the BAC get an opportunity to review that plan.

Ryan noted that a draft update to the Roadways to Bikeways plan would be available

in the upcoming months and he suggested the best course of action would be to bring

a draft report to the BAC at an upcoming meeting. There was no formal motion

regarding this suggestion.

ii. Construction Update. Staff provided the BAC with a construction update in the

meeting packet which was much appreciated. Lisa asked who to contact regarding

construction, crossings, etc., when it’s not clear from the construction update or the

interactive RITA map. Ryan suggested that Kristy Inselman is the best ACHD contact to

coordinate staff response(s) to the BAC.

IV. Adjourn – 5:30pm.

a. Discussion. Lisa noted the BAC Goals may be a future agenda item. She also stressed that if

BAC members have agenda items, please forward well in advance to permit staff support if

necessary. Ray asked about trash receptacles in bicycle lanes. Since many BAC members

have stated that a BAC goal should be public education (of both motorists and bike/peds)

this may be a good element in a future BAC education campaign.

Ada County Highway District • 3775 Adams Street • Garden City, ID • 83714 • PH 208 387-6100 • FX 345-7650 • www.achdidaho.org

April 24, 2020 Please contact Justin Bledsoe at 387-6283 for questions on this report.

Project Name Contractor Contract Amount Completion

ACTIVE PROJECTS

FY19 Capital Maintenance Phase 11 Idaho Materials & Construction

$4.8 Million May 2020

► Segments include: • Fairview Avenue, Locust Grove Road to Cloverdale Road • Latah Street, Overland Road to Alpine Street • Division Avenue, Boise Avenue to Beacon Street • Annett Street, Victory Road to Targee Street

► Concrete improvements are complete on Fairview Avenue, Annett Street, Division Avenue, and Latah Street. ► Work on the west leg of Fairview between Locust Grove Road and Eagle Road is scheduled for Spring 2020. ► Milling and paving on Latah Street, Division Avenue, and Annett Street is scheduled for Spring 2020. ► Fairview Avenue, Eagle Road to Cloverdale Road is complete.

FY19 Capital Maintenance Phase 21 Central Paving $1.7 Million May 2020

► Segments include: • Emerald Street, Cole Road to Orchard Street • Orchard Street, Overland Road to Franklin Road

► Contractor working on concrete sidewalk improvements on Emerald Street and Orchard Street. ► Approval of the asphalt mix design by ITD was received April 9th. Paving operations have been approved for night work but

will be restricted by temperatures and are anticipated to begin in late May.

2019 Green Stormwater Implementation Clearwater Landscape $285,000 September 2020

► Preconstruction conference was held February 24th. ► Notice to proceed date is scheduled for May 29th. ► Utility work scheduled to start around the first of May.

2020 Bogus Basin Road Sunroc $735,000 June 2020

► Temporary stabilization of wall A is complete. Shoring for wall B will be completed around July. ► Wall B is complete.

2020 Cul-de-Sacs Morgan Pavement $290,000 July 2020

► Preconstruction conference will be held April 24th ► NTP is scheduled for April 27th

2020 Maintenance Crack Seal Curtis Clean Sweep $329,000 June 2020

► Work started February 9th and is on-going. ► Due to reduced traffic volumes, remaining work is being done during the daytime for arterials, collectors, and residential

streets. Locations are shown on RITA.


2020 Residential Capital Maintenance Central Paving $2.7 Million August 2020

► Pre-construction conference is TBD. ► NTP is April 23rd, ► Segments include:

• 10th Street, Fort Street to Heron Street • O’Farrell Street, 13th Street to 4th Street • Heron Street, Harrison Blvd to 13th Street • Maple Avenue, Warm Springs Avenue to Franklin Street • Pierce Court, Shenandoah Drive to north end

► Utility work started in advance of construction and is on-going

28th Street and Hazel Street Pedestrian Improvements Sunroc $410,000 August 2020

► Work is being done earlier than expected due to school closures. ► Contractor working on concrete sidewalk improvements and storm drain installation. ► Utility work is complete.

Broadway Avenue and Boise Avenue Clearwater Construction, Inc.

$327,000 July 2020

► Preconstruction conference will be held TBD. ► Notice to proceed date is scheduled for May 26th.

Cole Road and Victory Intersection Concrete Placing Company

$8.7 Million October 2020

► Traffic has been shifted to the east side of Cole and on the south side of Victory. ► Placing curb and gutter and sidewalk on the south west side of Cole. ► Placing driveways on the west side of Cole ► Placing pole foundations ► Installed sewer main. ► Most of the gravel has been placed on west Cole.

Gowen Road Bridge 2173 Knife River $1,689,670 May 2020

► Concrete bridge deck was placed ► Working on the excavation and placing gravel for the roadway portion tying into the bridge.

Holcomb Road and Warm Springs Avenue Pedestrian Improvements Sunroc $377,000 August 2020

► Asphalt and concrete are complete on Holcomb. Signal work to be done by ACHD crews. ► Most of the work is done on Warm Springs. Working on some minor retaining walls.

Linder Road, Franklin Road to Pine Avenue Knife River $2.4 Million July 2020

► Crews working on traffic signal at the Franklin intersection. ► Utility relocation work is on-going. ► Linder Road is closed April 15th – May 2nd for underground pipe work and roadway widening.

Main Street, Avenue C to Avenue A, Kuna1 Knife River $1.75 Million July 2020

► Preconstruction conference was held March 16th. ► Contractor started work on April 20th. Crews working on milling of asphalt pavement and removal of concrete sidewalk on

the south side of Main Street. ► Concrete work started April 23rd.

Meridian Road, Cherry Lane to Ustick Road Central Paving $5.5 Million August 2020

► The majority of the gravels have been placed on the west side. ► Preparing for curb and gutter on the west side ► Working on signal work ► Installing block walls


McMillan Road, Westview Drive to Maple Grove

Compliance Solutions & Contracting LLC

$740,000 July 2020

► Work in the canal is complete. ► Irrigation pipe work is complete; crews working on storm drainpipe and seepage beds. ► Crews working on prepping and placing sidewalk. ► Crews working on pedestrian signal at McMillan & Mitchell. ► Mitchell is closed until May 3rd for valley gutter construction.

Pierce Street, Washington Street to Shenandoah Drive

Compliance Solution & Contracting LLC

$524,000 August 2020

► Preconstruction conference was held February 13th. ► Notice to proceed date is scheduled for June 1st. ► Tree-trimming for utility work started April 16th. Utility work by Idaho Power started April 22nd in advance of construction.

Ten Mile, Ustick Rd to McMillan Rd Central Paving $6.2 Million September 2020

► Crews working on storm drainpipe installation. ► Structure work at Creason Lateral is complete. Structure work at Five Mile Creek is on-going. ► Crews working on excavation and placement of base materials on the west side of Ten Mile Road. ► Utility relocation work is on-going.

Ustick Stormwater Basin Avalon Landscapes $90,000 June 2020

► Contractor started clearing, grubbing, and excavation in October. ► Grading work was done throughout the winter. ► Plantings are mostly complete; wetland sod will be placed in late April. ► Fence work started the week of April 13th and will take approximately three weeks. ► Seeding will be done after fence is complete.

Valley Street, Lake Hazel Road to La Grange Street Knife River $283,000 August 2020

► Preconstruction conference will be held May 21st. ► Notice to proceed date is scheduled for June 15th.

SUBSTANTIALLY COMPLETED PROJECTS

PROJECT Contract Amount Completion

Cole Road and Franklin Road Improvements $7.6 Million Substantial 11/29/2019

2019 Downtown Boise Implementation Plan (DBIP) $3.7 Million Substantial 12/05/2019

State Street Lighting, 23rd to 16th Streets1 $350,000 Substantial 01/10/2020

Hill Road, E/O 26th Street / Boise City Canal $204,030 Substantial 02/14/2020

2020 Arterial and Collector Capital Maintenance $1,447,677 Substantial 04/22/2020

UPCOMING PROJECTS – The following list is an approximation and is subject to change.

PROJECT ESTIMATE COMMENTS

Deer Flat Rd- School Ave / Deerhorn $160,000 April 2020

Deer Flat Rd & School Ave- Pedestrian Crossing $150,000 April 2020

Edgewood Ln- State St to Hill Rd $45,000 May 2020

Royal Blvd, La Pointe St to Lusk St $48,000 May 2020

Five Mile Rd & Seneca Dr- Pedestrian Crossing $150,000 April 2020

Five Mile Rd & Trestlewood St.- Enhanced Ped Crossing $66,000 April 2020

Cherry Lane and Meridian Library Pedestrian Crossing $214,000 April 2020

Victory Rd & Standing Timber Ave- Pedestrian Crossing $140,000 April 2020

Shoshone St Bikeway, Canal St to Capital Blvd $290,000 April 2020

Linder Rd and Deer Flat Rd $3.4 Million April 2020

2019 Federal Aid Capital Maintenance- Phase 31 $350,000 April 2020

2020 Federal Aid Capital Maintenance- Phase 31 $400,000 April 2020

2020 Federal Aid Capital Maintenance- Phase 21 $1.8 Million April 2020

2020 Federal Aid Capital Maintenance- Phase 11 $4.8 Million April 2020

2020 Microseal- HB312 Project $170,000 May 2020

Horseshoe Bend Rd & Shadowview St Ped Crossing $130,000 April 2020

1 federal project

BICYCLE ADVISORY COMMITTEE BYLAWS 1

Ada County Highway District Bicycle Advisory Committee Bylaws (FINAL DRAFT NOVEMBER (Month) XX, 202013)

ARTICLE I: Name The name of said committee name shall be the Ada County Highway District Bicycle Advisory Committee (hereinafter referred to as the “committee”).

ARTICLE II: Form of Committee

The committee shall be an advisory and committee made up of volunteers who are active mobility and safety bicycling advocates. Committee members must live in Ada County, and the committee should represent as many jurisdictions as practical and encompass a broad cross section of cyclists, including individual riders and members of the organized cycling community. ARTICLE III: Purpose The committee shall make recommendations to the Ada County Highway District (ACHD) Commissioners and staff on policy and implementation with regard to issues of concern infrastructure and behavioral roadway safety to impacting the bicycling community. The function of the committee shall include, but not be limited to, the following:

A. Assist in the development, and implementation and review of the goals and objectives of the Ada County Highway District’s (ACHD’s) Bicycle Master Plan, Roadways to Bikeways Plan

B. Make recommendations regarding planning, design, operations, maintenance and

updates to roadway bicycle facilities. Recommendations or proposals advanced by the committee shall be advisory in nature and shall be given due consideration for bicycle mobility and economic feasibility and implementation.

C. Make recommendations to ACHD departments regarding American Association

of State Highway and Transportation Officials (AASHTO), Manual on Uniform Traffic Control Devices (MUTCD), National Association of City Transportation Officals (NACTO) and other bicycle facility standards.

D. Work through ACHD with local businesses, governmental agencies, and other organizations to encourage safe bicycling and promote community investment in bicycle infrastructure facilities.

E. Advise ACHD on community programs to promote bicycle safety education and enforcement, including partnering with bicycle safety and law enforcement organizations within Ada County.


F. Participate as advisors in the scoping and preliminary design of ACHD infrastructure improvement projects including, but not limited to, Community Program, Road and Intersection projects, and Bridge projects. This includes participation in field trips, Road Safety Audits, and review of project scoping statements for the purpose of identifying and making recommendations to incorporate roadway improvements that advances bicycle safety.

G. Create an annual committee work plan that aligns with the ACHD fiscal year.

H. Hold a joint meeting with the ACHD Pedestrian Advisory Committee at the beginning of the ACHD fiscal year.

ARTICLE IV: Membership Regular membership in this committee shall be open to any individual, without regard to ethnicity, religion, sex, national origin, age, disability, economic status, sexual orientation or any other classification protected by federal or state law. Appointments and terms shall be as follows:

A. Committee members shall serve terms of two years commencing at the end of the regular meeting in January. Members may serve an unlimited number of terms. All members will be required to request renewal of membership bi-annually. The membership renewal request must be submitted in writing, including e-mail, to the Ccommittee Cchairperson, as defined below.

B. Starting in January of 2009, half of the committee members shall have terms of one (1) year so that the terms can be staggered. Committee members will draw lots or use whatever other method they deem appropriate to determine the members who will be designed to have one- and two-year terms starting in 2009. Thereafter, all committee members will serve two-year terms.

C. Member Vacancy -- A committee member position shall be deemed vacant when:

1. An appointee who has not yet been confirmed withdraws his/her

application; 2. A member no longer continues to meet qualifications for appointment

during the term of office; 3. A member voluntarily resigns prior to the expiration of an appointed term; 4. A member is removed by the ACHD Commission President, with the

advice and consent of the ACHD Commission prior to the expiration of an appointed term. The committee chairperson will be informed by ACHD of the pending removal prior to formal removal taking place.

D. Appointments should be representative of a wide variety of bicycling interests.

Appointees shall have an interest in, experience with and a demonstrated commitment to issues pertaining to bicycling and bicycle facilities. Members should have an interest in promoting the use of bicycles for transportation and


recreation, have good interpersonal skills for working on a committee, and make a commitment to attend monthly meetingsmay currently represent groups, organizations and/or businesses that serve Ada County residents. The committee shall consist of a minimum of six volunteer members, and a maximum of 10. The committee may be expanded with the approval of ACHD Commissioners.

E. The ACHD staff member assigned to the committee, or a designee, will attend all

meetings. Other ACHD staff members may also attend and provide information, based on the need and at the request of the committee chairperson. Ex Officio members may include representatives from the Idaho Transportation DepartmentITD and other government agencies within Ada County as determined by the committee.

F. The committee shall make all reasonable accommodations to enable the

participation of its members and/or guests who are persons with disabilities.

G. There shall be no fee required for committee membership. Committee Mmembers may receive reimbursement for reasonable travel expenses associated with committee meetings, including but not limited to expenses for accessible transportation and/or personal assistance. Other actual and necessary expenses may be allowed with the prior approval of the ACHD Director. Verification and documentation of all expenses incurred must be submitted and approved by ACHD before reimbursement will be made.

H. Committee Mmembers shall may not speak to the media or policy making boards

on behalf of the committee without permission of the committee chairperson and ACHD. At no time shall volunteer committee members present or portray themselves to the media and/ or policy making boards as ACHD employees.

I. Member Resignation: A committee member may resign from committee

membership by giving written notice, by (letter or e-mail), to the committee chairperson. The notice shall specify an effective date of resignation, and whenever possible, should be submitted at least 30 days prior to the effective date of resignation.

J. The committee, through it’s chairperson, may recommend to the ACHD

Commission that a member be removed for failure to participate in committee activities or for behavior that negatively impacts the committee's purpose or reflects poorly on ACHDthe District’s mission to serve the community.

ARTICLE V: Meetings

The committee shall meet once a month unless otherwise determined by a majority of voting committee members. The date, time, hour and place of these meetings shall be set by a consensus of the committee. All meetings of the committee shall be called, noticed, held and conducted in accordance with the State of Idaho Open Meeting Law. In the event of the absence of the chairperson at the meeting, the vice-chairperson shall conduct run the meeting. In the absence of the vice-chairperson, the secretary shall conductrun the meeting. In the event of the absence of the secretary thea committee member who receives the most votes by the committee shall conductpreside over that meeting.


A. Additional Meetings: When deemed necessary by the committee

chairpersonexpedient, or at the request of the majority of the committee, the committee chairperson may call additional meetings of the committee to be held at such time and place as stated by the committee chairperson. Additional meetings shall be called, noticed, held and conducted in accordance with the State of Idaho Open Meeting Law.

B. Quorum: At any meeting, a quorum shall consist of a majority of the

committee/subcommittee(s) members. No action item requiring the committee’s vote shall be resolved in the absence of a quorum.

C. Conflict of Interest: Committee members shall disqualify themselves from participation in any discussion and/or vote on any matter in which a committee member or his/her family has a financial interest (tangible gain) or a personal interest which would affect independence of judgment or action in the performance of the member’s duties.

D. Voting:

1. The vote on all questions coming before the committee/subcommittee(s)

shall be by voice vote, a show of hands, or other effective method. The committee chairperson of the BAC shall vote in all cases, when present. To pass, a question must receive a majority of the votes; in the case of a tie, the question fails.

2. Upon request by any committee member, a vote will be tallied and

recorded in the meeting minutes.

3. Attendance: Members are expected to attend all regular meetings, but up to four absences per year may be excused.

E. Minutes:

1. Minutes will be kept of all meetings.

2. Draft meeting minutes will be sent to the committee members, at least five

(5) business days before the next meeting. All official records of the committee shall be kept at ACHD’s Adams Street office.

3. Draft minutes will be considered for adoption at the next committee meeting and, after approval, will be posted on the ACHD web site and, upon request, will be made available for public inspection during regular business hours.

ARTICLE VI: Officers


A. The committee chairperson shall be nominated by the committee and be appointed by the ACHD Director, and the vice-chairperson and secretary shall be elected by the committee.

B. Officers shall serve one-year terms and may be reappointed by majority vote of the committee.

C. Officers – Duties

1. Chairperson:

a. The chairperson shall preside over all regular committee meetings. b. The chairperson shall formulate, prioritize, finalize, and approve the

agenda with input from committee members and ACHD staff. c. The chairperson shall oversee the committee work plan. d. The chairperson shall serve as the spokesperson for the committee. e. The chairperson shall perform such other duties as required and

approved by the committee.

2. Vice-Chairperson: a. The vice-chairperson shall assist the chair in fulfilling his/her duties

and shall serve as chairperson during the absence of the chairperson. b. The vice-chairperson shall chair subcommittees on special subjects

as designated by the committee. c. The vice-chairperson shall ensure that all committee activities adhere

to the committee bylaws. d. The vice-chairperson shall also perform such other duties as required

and approved by the committee.

3. Secretary: a. The secretary shall assist the chair and vice-chairperson in fulfilling

his/her duties and shall serve as the chairperson during the absence of both the chairperson and vice-chairperson.

b. The secretary shall cause to be prepared the meeting agenda and take

meeting notes/minutes. c. The secretary shall also perform such other duties as required and


D. Officer Resignation: A committee officer may resign from office by giving written notice or e-mail to the chairperson. The notice should be submitted at least thirty (30) days prior to the effective date of resignation.


E. Officer Vacancy: In the event the chairperson is unable to fulfill his/her duties or

resigns in the middle of a term, the process of Article VI A. shall apply. ARTICLE VII: Recruitment, Appointment and Confirmation of Members

Committee vacancies and resignations will be filled in the following manner:

A. ACHD shall publicly announce notice of committee vacancies for not less

than one (1) month prior to member appointment.

A.B. Current committee members may are encouraged to forward names and background information (resume) of potential committee members for consideration to the committee chairperson.

B.C. If more than one candidate is considered, the committee will review background information (resume) and each committee member shall vote by secret ballot for the candidate of their choice. The secretary will tally the votes and the candidate with the majority of votes will be forwarded to the ACHD Commission President by the committee chairperson for appointment consideration.

C.D. Committee members will be appointed by the ACHD Commission

President with the advice and consent of the ACHD Commissioners. ARTICLE VIII: Subcommittees

The chairperson shall have the authority to create subcommittees that may be deemed helpful to the work of the committee and the accomplishment of its purpose. Subcommittees shall cover issues relevant to the mission of the committee. ARTICLE IX: Finances

The committee shall neither receive funds nor make disbursement of its own authority. ARTICLE X: Support Services

The ACHD staff member assigned to the committee shall serve as coordinator and support of the committee. Mailing, telephone and other support services essential to the work of the committee will be provided by the ACHD’s Planning & Projects Department. ARTICLE XI: Amendments

These bylaws may be amended by a majority vote at any meeting of the committee provided that notice of the proposed amendment(s) have been sent to all members ten (10) business days in advance of the meeting.

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Ada County Highway District Bicycle Advisory Committee Bylaws (FINAL DRAFT NOVEMBER 2013 XXXXX 2020)

ARTICLE I: Name The name of said committee shall be the Ada County Highway District Bicycle Advisory Committee (hereinafter referred to as the “committee”).

ARTICLE II: Form of Committee

The committee shall be an advisory committee made up of volunteers who are active bicycling advocates. Committee members must live in Ada County, and the committee should represent as many jurisdictions as practical and encompass a broad cross section of cyclists, including individual riders and members of the organized cycling community. ARTICLE III: Purpose The committee shall make recommendations to ACHD on issues of concern to the bicycling community. The function of the committee shall include, but not be limited to, the following:

A. Assist in the development and implementation of the goals and objectives of the Ada County Highway District’s (ACHD) Bicycle Master Plan, Roadways to Bikeways.

B. Make recommendations regarding operations, maintenance and updates to bicycle

facilities. Recommendations or proposals advanced by the committee shall be advisory in nature and shall be given due consideration for feasibility and implementation.

C. Make recommendations to ACHD departments regarding American Association

of State Highway and Transportation Officials (AASHTO) and other bicycle facility standards.

D. Work with local businesses, governmental agencies, and other organizations to encourage bicycling and promote community investment in bicycle facilities.

ARTICLE IV: Membership Regular membership in this committee shall be open to any individual, without regard to ethnicity, religion, sex, national origin, age, disability, economic status, sexual orientation or any other classification protected by federal or state law. Appointments and terms shall be as follows:

A. Committee members shall serve terms of two years commencing at the end of the regular meeting in January. Members may serve an unlimited number of terms. All members will be required to request renewal of membership bi-annually. The

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membership renewal request must be submitted in writing, including e-mail, to the Committee Chairperson and the ACHD staff member assigned to the committee, as defined below.

B. Starting in January of 2009, half of the committee members shall have terms of one (1) year so that the terms can be staggered. Committee members will draw lots or use whatever other method they deem appropriate to determine the members who will be designed to have one- and two-year terms starting in 2009. Thereafter, all committee members will serve two-year terms.

C. Member Vacancy -- A committee member position shall be deemed vacant when:

1. An appointee who has not yet been confirmed withdraws his/her

application; 2. A member no longer continues to meet qualifications for appointment

during the term of office; 3. A member voluntarily resigns prior to the expiration of an appointed term;

4. A member shall be removed from the BAC if they miss two (2)

consecutive meetings; 5. A member is removed by the ACHD Commission President, with the

advice and consent of the ACHD Commission prior to the expiration of an appointed term.

D. Appointments should be representative of a wide variety of bicycling interests.

Appointees shall have an interest in, experience with and a demonstrated commitment to issues pertaining to bicycling and bicycle facilities. Members may currently represent groups, organizations and/or businesses that serve Ada County residents. The committee shall consist of a minimum of six seven (7) volunteer members, and a maximum of 10 thirteen (13).

E. The ACHD staff member assigned to the committee, or a designee, will attend all

meetings. Other ACHD staff members may also attend based on need. Ex Officio members may include representatives from ITD and other government agencies within Ada County.

F. The committee shall make all reasonable accommodations to enable the

participation of its members and/or guests who are persons with disabilities.

G. There shall be no fee required for membership. Members may receive reimbursement for reasonable travel expenses associated with committee meetings, including but not limited to expenses for accessible transportation and/or personal assistance. Other actual and necessary expenses may be allowed with the prior approval of the Director. Verification and documentation of all

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expenses incurred must be submitted and approved before reimbursement will be made.

H. Members may not speak to the media or policy making boards on behalf of the

committee without permission of the committee. At no time shall volunteer committee members present or portray themselves to the media and or policy making boards as ACHD employees.

I. Member Resignation: A committee member may resign from committee

membership by giving notice, by letter or e-mail, to the chairperson and the ACHD staff member assigned to the committee. The notice shall specify an effective date of resignation, and whenever possible, should be submitted at least 30 days prior to the effective date of resignation.

J. The committee may recommend to the ACHD Commission that a member be

removed for failure to participate in committee activities or for behavior that negatively impacts the committee's purpose or reflects poorly on the District’s mission to serve the community.

ARTICLE V: Meetings

The committee shall meet once a month unless otherwise determined by a majority of voting members. The time, hour and place of these meetings shall be set by a consensus of the committee. All meetings of the committee shall be called, noticed, held and conducted in accordance with the State of Idaho Open Meeting Law. In the event of the absence of the chairperson at the meeting, the vice-chairperson shall run the meeting. In the absence of the vice-chairperson, the secretary shall run the meeting. In the event of the absence of the secretary a committee member who receives the most votes by the committee shall preside over that meeting.

A. Additional Meetings: When deemed expedient, or at the request of the majority of the committee, the committee chairperson may call additional meetings of the committee to be held at such time and place as stated by the committee chairperson. Additional meetings shall be called, noticed, held and conducted in accordance with the State of Idaho Open Meeting Law.

B. Quorum: At any meeting, a quorum shall consist of a majority of the

committee/subcommittee(s) members. No action item requiring the committee’s vote shall be resolved in the absence of a quorum.

C. Conflict of Interest: Committee members shall disqualify themselves from participation in any discussion and/or vote on any matter in which a committee member or his/her family has a financial interest (tangible gain) or a personal interest which would affect independence of judgment or action in the performance of the member’s duties.

D. Voting:

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1. The vote on all questions coming before the committee/subcommittee(s) shall be by voice vote, a show of hands, or other effective method. The chairperson of the BAC shall vote in all cases, when present. To pass, a question must receive a majority of the votes; in the case of a tie, the question fails.

2. Upon request by any committee member, a vote will be tallied and

recorded in the meeting minutes.

3. Attendance: Members are expected to attend all regular meetings, but up to three four absences per year may be excused.

E. Minutes:

1. Minutes will be kept of all meetings.

2. Draft meeting minutes will be sent to the committee members, at least five

(5) business days before the next meeting. All official records of the committee shall be kept at ACHD’s Adams Street office.

3. Draft minutes will be considered for adoption at the next committee meeting and, after approval, will be posted on the ACHD web site and, upon request, will be made available for public inspection during regular business hours.

ARTICLE VI: Officers

A. The committee chairperson shall be nominated by the committee and be

appointed by the ACHD Director, and the vice-chairperson and secretary shall be elected by the committee.

B. Officers shall serve one-year terms and may be reappointed by majority vote of the committee.

C. Officers – Duties

1. Chairperson:

a. The chairperson shall preside over all regular committee meetings. b. The chairperson shall formulate the agenda with input from members

and ACHD staff. c. The chairperson shall oversee the committee work plan. d. The chairperson shall serve as the spokesperson for the committee. e. The chairperson shall perform such other duties as required and


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2. Vice-Chairperson:

a. The vice-chairperson shall assist the chair in fulfilling his/her duties and shall serve as chairperson during the absence of the chairperson.

b. The vice-chairperson shall chair subcommittees on special subjects

as designated by the committee. c. The vice-chairperson shall ensure that all committee activities adhere

to the committee bylaws. d. The vice-chairperson shall also perform such other duties as required

and approved by the committee.

3. Secretary: a. The secretary shall assist the chair and vice-chairperson in fulfilling

his/her duties and shall serve as the chairperson during the absence of both the chairperson and vice-chairperson.

b. The secretary shall cause to be prepared the meeting agenda and take

meeting notes/minutes. c. The secretary shall also perform such other duties as required and


D. Officer Resignation: A committee officer may resign from office by giving written notice or e-mail to the chairperson. The notice should be submitted at least thirty (30) days prior to the effective date of resignation.

E. Officer Vacancy: In the event the chairperson is unable to fulfill his/her duties or resigns in the middle of a term, the process of Article VI A. shall apply.

ARTICLE VII: Recruitment, Appointment and Confirmation of Members

Committee vacancies and resignations will be filled in the following manner:

A. Current committee members may forward names of potential committee members for consideration.

B. Committee members will be appointed by the ACHD Commission President with

the advice and consent of the ACHD Commissioners. ARTICLE VIII: Subcommittees

The chairperson shall have the authority to create subcommittees that may be deemed helpful to the work of the committee and the accomplishment of its purpose. Subcommittees shall cover issues relevant to the mission of the committee. ARTICLE IX: Finances

The committee shall neither receive funds nor make disbursement of its own authority.

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ARTICLE X: Support Services

The ACHD staff member assigned to the committee shall serve as coordinator of the committee. Mailing, telephone and other support services essential to the work of the committee will be provided by the ACHD’s Planning & Projects Department. ARTICLE XI: Amendments

These bylaws may only be amended by the ACHD Commission. The committee may recommend to the ACHD Commission changes to the bylaws. These bylaws may be amended by a majority vote at any meeting of the committee provided that notice of the proposed amendment(s) have been sent to all members ten (10) business days in advance of the meeting.

Documents

Approve February Meeting Minutes. · Tree-trimming for utility work started April 16th. Utility work by Idaho Power started April 22nd in advance of construction. Ten Mile, Ustick