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Ocean City Maryland Mayor and City Council Agenda packet for April 15, 2013
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MAYOR AND CITY COUNCIL
REGULAR SESSION Monday, April 15, 2013 –6:00 P.M.
AGENDA
1. CALL TO ORDER
2. PRAYER AND PLEDGE
3. APPROVAL OF MINUTES A. Work Session dated March 26, 2013 B. Regular Session #6 dated April 1, 2013
4. COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during
Comments from the Public for a period of three (3) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and
the subject on which he or she wishes to speak.
5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Resolution Ratifying the Collective Bargaining Agreement with the Career Firefighters Paramedics B. Resolution Ratifying the Collective Bargaining Agreement with the Fraternal Order of Police C. Proclamation Designating April 26, 2013, Arbor Day D. Presentation of Ocean City University Diplomas E. Standing Committee Reports
6. CONSENT AGENDA A. Private Event Approval Request for Showell Elementary 1st Grade Boardwalk Walk – May 10, 2013 B. 3‐Year Private Event Approval Request for Cruisin’ OC – May 14‐17, 2015 C. 3‐Year Private Event Approval Request for Endless Summer Cruisin’ – October 8‐11, 2015 D. 3‐Year Private Event Approval Request for Knights of Columbus Procession – May 2, 2015 E. Assistant Fire Chief Approval Request of Sole Source Fire Gear Purchase F. General Services Director Bid Award Recommendation for Beach Patrol ATVs G. City Engineer Bid Award Recommendation for Boardwalk Camera Network Servers H. City Clerk Request for Approval of Taxi Medallion Transfers
7. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Invitation to the 27th Annual AARP Health Fair presented by Melvin Friedman, Event Chairman B. Private Event Approval Request for Ravens’ Beach Bash – May 30 ‐ June 1, 2013 C. Private Event Approval Request for OC Beachlights – Various 2013 dates
8. PUBLIC HEARINGS
9. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF A. Discussion of Surfing Beach Schedule presented by Recreation and Parks Director
Mayor and Town Council – Regular Session Agenda April 15, 2013
10. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. First Reading ‐ Ordinance to Amend Benefits Paid to Certain Municipal Employees (to permit
participation of new police employees in the Public Safety defined benefit pension plan and change the benefit for employees hired after July 2, 2011)
B. Resolution Authorizing Disposition of Surplus Personal Property (allows sale of miscellaneous equipment and vehicles on GovDeals.com)
11. COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for April 30, 2013
12. COMMENTS FROM THE MAYOR AND CITY COUNCIL
13. ADJOURN
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
3 – APPROVAL OF MINUTES
A. Work Session dated March 26, 2013 B. Regular Session #6 dated April 1, 2013
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
4 – COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may
be heard during Comments from the Public for a period of three (3) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
5 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
A. Resolution Ratifying the Collective Bargaining
Agreement with the Career Firefighters Paramedics
Collective Bargaining Agreement
Between the Town of Ocean City, Maryland
And Career Fire Fighter Paramedics Association of Ocean City, IAFF Local 4269,
International Association of Firefighters, Local 4269, AFL-CIO
Effective July 1, 2013 – June 30, 2016
Table of Contents
Article 1 Recognition ................................................................................................... 1 Article 2 Management Rights ............................................................................... 1 Article 3 Bargaining Unit Work ............................................................................... 1 Article 4 Union Security .............................................................................................. 2 Article 5 Dues Check Off ............................................................................................ 2 Article 6 Non-Discrimination ....................................................................................... 3 Article 7 Grievance and Arbitration Procedures ............................................. 3 Article 8 Union Representatives ................................................................................ 6 Article 9 Work Assignments .................................................................. 6 Article 10 Overtime and Hours of Work ...................................................... 10 Article 11 Wages and Premiums ................................................................. 12 Article 12 Uniforms, Protective Clothing and Equipment .............................. 14 Article 13 Health and Welfare ..................................................................... 15 Article 14 Portability ................................................................................ 18 Article 15 Pension Plan ........................................................................... 18 Article 16 Vacations, Holidays and Leave ................................................... 19 Article 17 Union Administrative Leave ........................................................ 21 Article 18 Labor Management Committee ................................................... 22 Article 19 Protection Against Liability ......................................................... 22 Article 20 Personnel Records...................................................................... 23 Article 21 Union Communications ............................................................... 23 Article 22 Lay Off and Personnel Reduction ................................................ 23 Article 23 Discipline and Discharge ............................................................. 23 Article 24 Promotion ................................................................................... 24 Article 25 Medical Evaluations .................................................................... 24 Article 26 Health and Safety ....................................................................... 25 Article 27 Health and Safety Committee ...................................................... 26 Article 28 Miscellaneous Provisions ............................................................ 26 Article 29 Personal Pronouns...................................................................... 26 Article 30 Savings Clause ........................................................................... 26 Article 31 Printing of Agreement ................................................................. 26 Article 32 No Strike, Secondary Boycott or Lockout ...................................... 26 Article 33 Duration ...................................................................................... 27
Appendix I Wage Rate Table ................................................................ 29 Appendix II Fire/EMS Division Uniforms & Equipment ............................. 30 Appendix III Fire Marshal Uniforms & Equipment ....................................... 31 Appendix IV Side Letter: Liability Coverage ............................................. 32 Appendix V Side Letter: Off-duty Emergency Standards ............................ 33 Appendix VI Side Letter: Changes in Status or Policies for the OFM Employees ....................................................................... 34 Appendix VII Side Letter: Changes to Department Operating Rules & Regulations .................................................................. 35 Appendix VIII Call Out Backfill Memo .............................................................. 36 Appendix IX Substance Abuse Policy ........................................................... 37 Appendix X Side Letter: Second Lieutenants ………………..……………….44
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Career Firefighters Paramedics Association of Ocean City, Inc., International Association of Fire Fighters, Local 4269, AFL-CIO
Tentatively Agreed Terms February 25, 2013
This Collective Bargaining Agreement (this “Agreement”) is entered into this ___ day of ___________, 2013 by and between Mayor and City Council of Ocean City (the “Employer”) and the Career Firefighters Paramedics Association of Ocean City, Inc., International Association of Fire Fighters, Local 4269, AFL-CIO (“the Union”).
ARTICLE 1 URECOGNITION
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The Employer recognizes the Union as the sole and exclusive representative for all persons employed by the Career Fire/EMS Division (“Fire/EMS Division”) or Office of the Fire Marshal (“OFM”) who are classified as regular full time Firefighters/ Emergency Medical Technicians or Fire Marshals, who are below the rank of Captain in the Fire/EMS Division and below the rank of Captain in the OFM (herein referred to collectively as “Employees”), but excluding all civil Fire/EMS or Fire Marshal Employees, and all casual, seasonal, part time, confidential and supervisory employees as defined by Chapter 42, Article IV, section 42-72 of the Ocean City Labor Code.
ARTICLE 2 UMANAGEMENT RIGHTS
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The Employer retains all of the rights provided to it under Article IV, Section 42-75 of the Labor Code for Ocean City, Maryland, and all rights and powers reserved to it under the Ocean City Code and Charter.
ARTICLE 3 UBARGAINING UNIT WORKU
A. The Employer shall continue to issue and maintain job descriptions listing the duties for each position in the bargaining unit. B. Should the Employer withdraw or revise any job description, or issue a job description for a new position in the bargaining unit, it shall first notify the Union with written notice. Such written notice shall be addressed to the President of the Union within thirty (30) days before implementation by electronic mail. The Employer shall accommodate the Union’s request to meet and confer within the thirty (30) day period.
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ARTICLE 4
UUNION SECURITYU
All Employees covered by this Agreement who (a) after September 21, 2006 are employed and elect not to join or remain members of the Union; or (b) prior to September 21, 2006 are employed and previously have executed membership or dues authorization cards as members of said Union, but thereafter elect to terminate such membership and/or revoke said dues authorization cards, shall, as a condition of continued employment, pay a service fee to the Union, during the period that said Union retains its certification, in an amount not to exceed seventy-five percent (75%), of the then current Union dues. Such service fee shall be in order to defray the costs incurred by the Union in negotiation, administration and implementation of the terms of the Agreement, and all modifications and amendments thereto, including related proceedings in the processing of grievances; in the conduct of disciplinary proceedings and in the appeal thereof; in the protection and improvement of civil service rights; and in any and all other proceedings and matters for which the Union is the Employees’ exclusive representative. The service fee provision as outlined herein shall apply if the Union demonstrates that ten percent (10%) or more of the total Employees eligible to be included within an appropriate unit decline to authorize dues deductions imposed by said Union. The Union shall indemnify and save the Employer harmless of any and all claims, grievances, actions, suits or other forms of liability or damages that arise out of or by reason of the collection and disposition of the funds deducted under this Article as soon as they have been remitted by the Employer to the Union.
ARTICLE 5 UDUES and COPE CHECK-OFF
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A. The Employer agrees to deduct Union dues and service fees, without cost to the Union, from the pay of any Employee whom the Union is certified to represent and who authorizes such deductions in writing pursuant to the provisions of the Ocean City Labor Code. The Employer shall deduct dues and service fees once every pay period from the pay of those Employees who authorize check off as provided under Article IV, Section 42-80 of the Labor Code. B. The Employer shall transmit all such monies withheld to the Union within fourteen (14) days of check off deduction electronically. The Employer agrees to supply the Union or its designee with a dues and service fee deduction computer printout on a quarterly basis electronically throughout the term of this Agreement. Said printout shall include each individual Employee’s name, workplace, annual salary and the amount deducted per pay period.
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C. An Employee check off authorization shall be continued from year to year unless revoked in writing by the Employee, thirty (30) days prior to the anniversary date of the authorization. D. The Union shall indemnify and save the Employer harmless of any and all claims, grievances, actions, suits or other forms of liability or damages that arise out of or by reason of the disposition of the funds deducted under this Article as soon as they have been remitted by the Employer to the Union. E. Pursuant to Article IV, Section 42-80(a) of the Labor Code, no other employee organization shall be entitled to check off dues and service fees from the Employees. F. The Employer shall also honor any voluntary executed request from an Employee to contribute any lawful portion of the Employee’s earnings to a Political Action Committee (“PAC”) or COPE fund organized by the Union.
ARTICLE 6 UNON-DISCRIMINATION U
The provisions of this Agreement shall be applied equally to all Employees without discrimination as to age, sex, marital status, race, creed, color, national origin, political affiliation, disability as defined under the Americans with Disabilities Act (ADA), or sexual orientation.
ARTICLE 7 UGRIEVANCE AND ARBITRATION PROCEDURES
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A. A grievance is defined as any dispute, difference or disagreement concerning: 1. The application or interpretation of the terms of this Agreement; and/or, 2. A claimed violation, misinterpretation or misapplication of the rules or regulations of the Mayor and City Council of Ocean City, MD, affecting the terms and conditions of employment. B. All grievances shall be submitted and adjusted in the following manner: UStep 1: An Employee, or group of Employees, or the Union, may be the “aggrieved” and may submit a grievance. The aggrieved will submit a grievance within fifteen (15) calendar days of the action(s) being grieved or within fifteen (15) calendar days of the aggrieved having reasonable knowledge of the actions, except in the case of a Union grievance, when the Union may submit the grievance within twenty (20) calendar days of the action(s) or knowledge of the action(s) at issue at Step
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2. A grievance shall be submitted to the Deputy Chief Fire/EMS or Deputy Chief Fire Marshal or their designee. The grievance shall advise of the substance of the grievance and identify the aggrieved on the approved grievance form. The Deputy Chief Fire/EMS or Deputy Chief Fire Marshal, or his designee, shall meet with the aggrieved and a designated Union Representative to discuss the grievance within seven (7) calendar days of receipt of the grievance and shall reply to the aggrieved and to the Union, in writing, within seven (7) calendar days after the meeting. UStep 2: If a grievance is not resolved at Step 1, or if a grievance affects the rights or interests of two or more Employees, or the Union, or it is the result of a unit-wide policy, the aggrieved may first submit the grievance at Step 2, and shall file the grievance with the Fire Chief, or his designee. Grievances advanced from Step 1 shall be submitted within seven (7) calendar days of receipt of the Step 1 decision. The aggrieved and a Union representative shall meet with the Fire Chief, or his designee, within seven (7) calendar days of the filing of the grievance at this step, to discuss its substance and possible resolutions. The Fire Chief, or his designee, shall give his decision in writing within seven (7) calendar days after the aforesaid meeting. UStep 3: If the grievance is not resolved at Step 2, the aggrieved may present the grievance in writing to the City Manager or his designee within seven (7) calendar days of the receipt of the Step 2 decision. The City Manager or his designee shall meet with the aggrieved Employee and a Union representative within seven (7) calendar days of the receipt of the grievance and shall give his response in writing within seven (7) calendar days of the meeting. UStep 4: (a) If a grievance has not been satisfactorily resolved at Step 3, the Union may initiate binding arbitration by filing a demand for arbitration with the American Arbitration Association and giving written notice to the City Manager and the Labor Commissioner of the decision to arbitrate. The Union may advance an individual Employee’s grievance to arbitration if in its discretion the Union finds arbitration to be appropriate, and the Employee (or Employees) affected shall be bound by the Union’s decision whether or not to arbitrate. The demand for arbitration and notice to the City Manager for this Step 4 shall be made within thirty (30) calendar days of the receipt of the Step 3 decision. (b) Within fourteen (14) calendar days after receipt of a panel of seven (7) names, all who are members of the National Academy of Arbitrators, obtained from the American Arbitration Association, the parties shall alternately strike
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names from that panel until one (1) name remains. That person shall be the arbitrator. (c) Briefs following a hearing shall be filed only if the arbitrator determines they are necessary. (d) The arbitrator’s decision shall be final and binding on all parties, including all Employees affected. (e) The Employer cannot present a grievance to the arbitration step. (f) The Cost of the Arbitrator’s fees and billed expenses shall be shared in proportion two thirds to the loser, one third to the winner, when the issue grieved is a contract interpretation dispute. The Arbitrator’s fees and billed expenses shall be paid by the loser when the issue grieved is the discipline or termination of an Employee. (g) Unless otherwise agreed to by the parties, the arbitration shall, preferably, be held within 3 months of the date of the filing of the grievance. C. The Union shall be notified about and shall act as the exclusive representative in all grievance matters, subject to the Employee rights that are reserved in Article IV, Section 42-74(c) of the Labor Code. D. All grievances in writing shall be filed on a form developed jointly by both parties, or if a Union grievance, in addition by a letter from the Union describing the particulars. The aggrieved shall retain a copy of the grievance form submitted. E. If the Employer fails to provide an answer to the grievance within the time limits so provided, the aggrieved or the Union may immediately appeal to the next step. Time limits may be waived by agreement. F. The Employee or Union failing to act upon a grievance within the time limits so provided forfeit their right to advance further in the grievance process. Time limits may be waived by agreement. G. Whenever a dispute or difference of opinion arises in the workplace, both the Employee and/or Union and Employer are encouraged to make an effort to resolve the matter informally. Nothing in this Article shall discourage or prohibit the exercise of good communication in an attempt to informally resolve misunderstandings, the perceived misapplication of rules, or other confusing circumstances.
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ARTICLE 8
UUNION REPRESENTATIVESU
A. The Union may appoint up to three (3) grievance representatives to investigate and process grievances on behalf of the Union. One representative shall be designated from the Employees in the Fire/EMS Division and one shall be designated from the Employees in the OFM; in addition to the Union President, who shall be the third grievance representative. B. A written list of Union Grievance Representatives shall be furnished to the Fire Chief immediately after their designation and the Union shall notify the Fire Chief promptly of any change of such representatives. C. After giving five (5) calendar days notice to the Fire Chief, one (1) Union Grievance Representative shall be granted reasonable time off during working hours with pay at the Employee’s regular rate when he is engaged in presenting a grievance under Steps 1-4 of Article 6 of this Agreement, and where it will not interfere with the operations of the Fire Department. Such requests shall not unreasonably be denied.
ARTICLE 9 UWORK ASSIGNMENTSU
A. Employees who are newly employed in the Fire/EMS Division after June 30, 2013 (“New Employees”)shall be scheduled to work a four (4) week cycle of any shift combination to equal a total of 48, 48, 48, 36 hours per week. B. For all Employees employed in the Fire/EMS Division as of June 30, 2013 (“Incumbent Employees”), and, also, for all New Employees of the Fire/EMS Division as defined in Art. 9.A. above, the following rules and terms shall apply to their work assignments:
1. There shall be a six month leave template for all Employees (including
New Employees) and it shall be prepared as follows: The Employer shall provide a template form to all Employees (including the New Employees) within the Fire/EMS Division for every day in the six month period. Employees shall select leave for the six month period within the platoon by seniority as outlined in the Fire/EMS Division’s then existing policy regarding vacation and holiday leave selection. All Employee leave selections (including those of New Employees) shall be incorporated into the final version of the annual template.
2. The Employer shall release the leave template form to all Employees (including the New Employees) by July 1 and January 1, each calendar year. All Employees (including the New Employees) shall select leave
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on the form by August 1 and February 1, respectively. The final leave template will be posted by the Employer by September 1 and March 1, respectively.
3. The work schedule for all Employees (including New Employees) shall
be set for one-month periods at 6-month intervals commencing on April 1 and October 1.
4. Employees (including New Employees) may at their option exchange scheduled shifts of work with Employees as authorized under the Fair Labor Standards Act, 29 U.S.C. § 207(p)(3) provided that the Employer has advance notice of the exchange and approves the exchange and where in the sole judgment of the Employer such exchange does not interfere with the operations of the Employer and such exchange does not cause payment of premium overtime. The Employer shall not unreasonably exercise its discretion to limit an exchange that is lawfully permitted under § 207(p)(3).
5. If the Employer temporarily changes an Employee’s (including a New
Employee’s) scheduled shifts and/or hours worked the Employee shall be notified at least 24 hours in advance of any such change(s). Such advance notice shall not be required when the vacancy occurs because another Employee once regularly scheduled has called off from work prior to the start of the shift, the Employer shall attempt in good faith to give notice prior to the start of the shift of the temporary change as soon as reasonably possible after becoming aware of the scheduled Employee’s absence.
6. For purposes of this Section, notice required shall be by and be
deemed made when the Division sends a text message through the electronic staffing program.
7. The Employer shall not be required to give such notice in advance for: (a) such operations that require employees with the special advanced training or certifications of HAZMAT Technician or Employees who are members of a Specialty Team, or High Angle and Trench Technical Rescue Specialist, or Self Contained Breathing Apparatus (SCBA) Maintenance Technician, (b) the unavailability of another Employee for unanticipated or emergent personal reasons, (c) call-outs equal to or less than one hour, (d) when changing station or apparatus of an Employee on shift,
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(e) shift carry-overs, or assignments resulting in such, or (f) natural disasters, acts of God, civil emergencies, or homeland security events as determined by the Emergency Services Director. The Employer shall endeavor in good faith to provide advance notice prior to the start of the shift to an Employee of changes in station or apparatus when it has advance notice of the need for such change.
8. For legitimate operations purposes only, the Employer may permanently change an Employee’s regularly scheduled shift and/or hours (i.e., platoon assignment) with 30 days advance notice to the Employee. A permanent change is one for 30 or more consecutive days.
9. The Division shall not be required to give such notice in advance in the event of the unavailability of another Employee for unanticipated or emergent personal reasons, retirements without sufficient notice, and in the case of natural disasters, acts of God, civil emergencies, or homeland security events as determined by the Emergency Services Director.
10. The Employer shall maintain and continue SOG 220.06 for the duration
of this Agreement.
11. The Employer shall maintain and continue SOG 206 for the duration of this Agreement.
C. The following rules and terms shall govern the assignment of bargaining unit personnel in the Office of the Fire Marshal (the “OFM”):
1. Except as provided in this subsection, the regular work schedule for Employees in the OFM for the term of this Agreement shall be Monday through Friday, consisting of forty (40) hours of work per week, assigned to one of the following shifts:
(1) 9:00 AM to 5:00 PM (5 8-hour shifts); (2) 8:30 AM to 4:30 PM (5 8-hour shifts); (3) 7:00 AM to 5:00 PM (4 10-hour shifts).
2. The Employer shall have the right to separately designate each Employee to one of the schedules in Art. 9.C.1. as that Employee’s regular work schedule.
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3. For legitimate operations purposes only, the Employer may
permanently change an Employee’s regular work schedule or assignment with 30 days advance notice to the Employee. A permanent change is one for 30 or more consecutive days. For purposes of this section, “legitimate operations purposes" shall include reduced staffing due to employee sickness and/or disability, or special investigations, resulting from fire and explosion investigations.
4. For shifts scheduled in addition to the regular work schedule (e.g.,
Sunfest, Springfest, holidays, concerts and night checks), the Employer shall post such shifts and night check schedules at least seven (7) days in advance.
5. The Employer shall have the right to temporarily change an
Employee’s regular work schedule for a particular week to accommodate special assignments that occur outside of the regular work schedule (e.g., Sunfest, Springfest, fireworks, holidays, concerts and night checks) without increasing an employee’s total hours of work for the week, provided, however, that such temporary schedule change shall not call for split work shifts or periods of work within the same calendar day. The Employee shall be notified at least seven (7) days in advance of any such schedule change(s). The days so scheduled on a temporary basis may be Monday through Sunday.
6. The Employer shall designate an Employee(s) as an “On Call”
Employee(s) who must be ready to report for and perform work when the need arises, when called. Employees in an “On Call” status are required to be available by telephone. The Employer shall not designate an Employee using Annual Leave as an “On Call” Employee, unless otherwise agreed to by the Employee.
7. An “On Call” assignment must be of definite duration, and the
Employee(s) must be officially notified. “On Call” status shall remain in effect until the Employee is officially relieved from “On Call” status.
8. When an Employee in an “On Call” status is directed to report for work,
the Employee shall be paid three (3) hours minimum pay for each time the Employee reports to work, which shall count as hours worked for the determination of overtime in a pay period.
9. The Fire Marshal’s Office shall make the “On Call” schedule available
to Fire Marshal Employees a minimum of seven (7) days before the effective date of the monthly on-call schedule.
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10. The primary “On Call” Employee shall be assigned a take home vehicle for such On Call time, if the Employee lives within a fifteen (15) mile radius of the Town of Ocean City. Employees shall be permitted to exchange “On Call” assignments where approved by the Employer in advance.
11. If the Employer temporarily changes an Employee’s regular work
schedule or assignment; or hours worked the Employee shall be notified at least seven (7) days in advance of any such change(s).
12. In the event the Employer fails to provide the required seven (7) day
notice set forth in Art. 9.C. 11, above, or in the event that the Employer assigns the Employee to any hour split shift, the Employee shall be entitled to be paid premium overtime pay at one and one half times the straight time hourly rate for any hours worked outside of the Employee’s regular work schedule. For purposes of this Section, notice required shall be by and be deemed made when: the OFM sends written notice electronically to the Departmental e-mail address of the Employee, or, at the Employee’s option, to the designated personal e-mail address or by text-message to the Employee’s designated phone.
13. The Employer shall not be required to give such notice in advance, nor shall the Employee be entitled to additional compensation as stated herein for: (1) bomb squad operations; (2) the unavailability of another Employee for unanticipated or emergent personal reasons; (3) call-outs equal to or less than one hour, (4) shift carryovers, or assignments resulting in such carryovers; or (5) natural disasters, acts of God, civil emergencies, or homeland security events as determined by the OFM.
D. On all occasions, the Employer shall offer all work opportunities within the Fire/EMS Division following the order of Call Out Backfill that is defined in the OCFD Memorandum that is appended to this Agreement as Appendix VIII.
ARTICLE 10
UOVERTIME AND HOURS OF WORKU
A. UEmployees in the Fire/EMS Division:U
1. The regular work hours of work for all Incumbent Employees in the Fire/EMS Division (i.e., employed as of June 30, 2013) shall be the current 24/72 schedule and the pay period for computation for overtime shall be seven (7) days. The Seattle Day shall be 12 hours and the Employer retains the right to assign work or training exercises on the Seattle Day. The Employer shall pay premium overtime for hours worked in excess of 45 hours in a 7-day pay period.
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2. For New Employees employed in the Fire/EMS Division after June 30, 2013, the regular hours of work shall be a four (4) week cycle of any shift combination to equal a total of 48, 48, 48, 36 hours per week and the pay period for computation of overtime shall be seven (7) days. The Employer shall pay premium overtime hours for hours worked in excess of 45 hours in a seven day period. 3. The Employer has the right to assign Lieutenants to two (2) twelve (12) hour shifts in place of a 24 hour shift in a work week on a temporary basis either: (i) for training and special projects during the months of September to May, or (ii) in the event of the absence of a Captain. 4. All Employees of the Fire/EMS Division shall be required to have approval from the Fire Chief or designee before working any hours outside the Employee’s regular schedule. B. UEmployees in OFM:U
1. The regular workweek for Employees in the OFM shall be 40 hours in a 7- day pay period. The Employer shall pay overtime for hours worked in excess of 40 hours in a 7-day pay period. 2. Each OFM day of work shall include a paid one-half (1/2) hour lunch period to be taken at the Employee’s choice. OFM Employees participating in a one-half hour lunch period shall be in an on-duty status and subject to immediate call, as determined by the OFM. 3. Employees in the OFM shall utilize Employer approved written time sheets for the purposes of recording hours worked, accrued or used. The Employer shall provide these sheets to the Employees. No Employee in the OFM shall be required to use a time clock. C. UNo Duplication or Pyramiding of Premium or Overtime Pay: UThere shall be no duplication or pyramiding in the computation of overtime or other premium wages and nothing in this Agreement shall be construed to require the payment of overtime more than once for the same hours worked. If more than one of the provisions of this Agreement shall be applicable to any time worked by an Employee, the Employee shall be paid for such time at the highest rate specified in any one applicable Article/Section, but the Employee shall not be entitled to additional pay for such time under any other Article/Section.
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ARTICLE 11
UWAGES AND PREMIUMSU
A. UWage Rate TableU:
1. The Wage Rate Table in effect for the bargaining unit on June 30, 2013 (amended as provided in this Art. 11.A.) shall remain in effect for the duration of the Agreement, and it is attached as Appendix I.
2. Effective July 1, 2013, the rank classification of Second Lieutenant shall
be discontinued, and all members who occupied the rank classification of Second Lieutenant as of June 30, 2013 shall be advanced to the rank classification of Lieutenant. Effective July 1, 2013, a new Lieutenant pay grade shall be created for all Second Lieutenants advanced to Lieutenant and any personnel subsequently promoted to the position of Lieutenant, which new Lieutenant pay grade shall be 7.2% higher than the next lowest pay grade. The current pay grade for Lieutenant shall be maintained for the sole purpose of continuing the grade and steps currently in effect for the member(s) occupying the rank classification of Lieutenant prior to July 1, 2013 until the member(s) leave that position.
3. On July 1, 2013, following implementation of the adjustment reflected in Art. A.2., above, each Incumbent Employee (i.e., each Employee on payroll as of June 30, 2013) shall be advanced one Step more in Grade beyond the Step that the Employee occupied as of June 30, 2013 on the Wage Rate Table.
4. On January 1, 2014, each Incumbent Employee shall be advanced one Step more in Grade beyond the Step that the Employee occupied as of December 31, 2013 on the Wage Rate Table.
5. On July 1, 2014, each Employee shall be advanced one Step more in Grade beyond the Step that the Employee occupied as of June 30, 2014 on the Wage Rate Table.
6. On July 1, 2015, each Employee shall be advanced one Step more in Grade beyond the Step that the Employee occupied as of June 30, 2015 on the Wage Rate Table.
B. The Wage Rate Table (Appendix I) shall be adjusted as of October 1 of each year of the contract term to reflect the same Cost of Living Adjustment, bonus or other wage increase, not including a step or anniversary increase, adopted by the Mayor and City Council, generally, for the City’s employees who are not covered by collective bargaining for the same period of time. All Step
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advancements and all wages paid thereafter consistent with Art. 11.A of this Agreement shall reflect the increase(s). C. Promotions. An Employee who receives a promotion to a higher salary grade within the bargaining unit will receive at least a five percent (5.0%) increase in base pay. D. Working Out of Class Pay: An Employee who has completed his probationary period and who is detailed to work in a classification in a higher pay grade than his regular classification for more than five (5) consecutive work days (five 24 hour shifts in the Fire/EMS Division) shall be paid for all hours worked in such higher pay grade at either five percent (5%) above the regular rate for his classification or the minimum rate for the higher pay grade, whichever is greater. The Lieutenant who is so assigned shall discharge all managerial and supervisory duties of a Captain, and shall be subject to scheduling and assignment as a Captain. This shall not affect the Employee’s status as a member of the bargaining unit. E. Court Appearances: An Employee who is required under the authority of a subpoena to appear as a witness for the State or City in a criminal or administrative proceeding shall receive either a minimum of three (3) hours pay at the appropriate rate, or the actual number of hours worked at the appropriate rate, whichever is greater, for; (i) all hours worked on a scheduled off day; or (ii) all hours not contiguous to his individual work schedule. F. Travel Pay: When the Employer requires an Employee to be detailed to a location that is forty-five (45) miles or more from Ocean City, any travel time shall be deemed to be on duty and compensated in accordance with this agreement, except that the Employer and Employee may agree to waive the requirements of this subsection, and the Union shall be notified of the waiver. G. Mileage Reimbursement: Employees required to use their private vehicles for City business as approved by their supervisor shall be compensated at the Federal allowed mileage rate for the tax year. H. Employees may continue to authorize voluntary deductions from each payroll check, in addition to automatic deductions authorized by law. I. An Employee who resigns, retires, is dismissed or laid-off is eligible and shall be compensated accordingly for all his accumulated unpaid holiday time and vacation time, including pro rata pay due for the current year at the Employee’s current rate of pay. J. All days or hours of paid leave except holidays shall not be treated as days or hours worked.
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K. Call out Pay: The Employee shall be paid three (3) hours minimum pay for each time the Employee is directed to and reports to work subsequent to their regular shift which shall count as hours worked for the determination of overtime in a pay period. L. Emergency Operations Pay: Employees called to work during a declaration of Emergency Operations under Section 3.7 of the Employer’s handbook will be paid at a rate of time and one-half during the declaration. M. Instructor Pay: An Employee below the rank of Lieutenant who is assigned to and furnishes instruction to Employees of the Employer on a group basis shall be paid two dollars ($2.00) per hour above his/her regular hourly rate for each hour worked as an Instructor. Employees who work as an instructor as a light duty assignment shall not be eligible for instructor pay. N. Field Training Pay: An employee below the rank of Lieutenants who is assigned to and furnishes field training to Employees of the Employer shall receive two dollars ($2.00) per hour for each hour above his/her regular hourly rate for each hour worked in which field training is provided. Employees who provide field training as a light duty assignment shall not be eligible for field training pay. O. Quality Assurance Pay: The Employer shall give all members of the bargaining unit equal opportunity to express their interest in obtaining training and certification for quality assurance review. The Employer shall give due consideration to qualified employees who express interest to be assigned to quality assurance review, which assignment shall be redrawn by the Employer once annually in the month of December to take effect the following January. A maximum of two (2) Employees per platoon shall be assigned to perform quality assurance review of patient charts in accordance with regulations issued by MIEMSS. For this work, the assigned employees shall be paid a stipend of $2,000.00 per year (prorated on a biweekly basis for employees performing quality assurance review for less than a full calendar year), but paid in the month of December for the entire twelve (12) month period. The limitation on pyramiding of wage premiums in Art. 10.C. shall not apply to this stipend.
ARTICLE 12 UNIFORMS, PROTECTIVE CLOTHING AND EQUIPMENT
A. All uniforms, protective clothing and equipment listed in Appendix II (Fire/EMS) and Appendix III (OFM), shall be furnished without cost to the Employees by the Employer, and as the Employer deems replacements necessary to the performance of Employees’ duties. All uniforms, protective clothing and equipment shall be maintained in good condition and shall meet the applicable OSHA, ANSI and NFPA standards. In the event that any of the uniforms or equipment detailed in Appendicies II and/or III are damaged or stolen
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through no fault of the Employee, or are worn out through normal use, or are determined to be unsafe by the Fire Chief, they shall be replaced by the Employer without unreasonable delay and at no cost to the Employee. B. The Employer shall notify the Union thirty (30) days in advance of implementation about any change proposed in equipment or uniforms, and if requested by the Union, the Employer shall furnish information about the change to the Union.
ARTICLE 13 HEALTH AND WELFARE
A. The Employer agrees to provide the same health insurance benefits for all Employees and their eligible dependents during the term of this Agreement as is provided for all employees who are not in a collective bargaining unit. B. The Employer shall pay the same percentage of the monthly premium for the level of health coverage that each Employee is eligible for and elects as is provided for employees who are not in a collective bargaining unit and each Employee shall contribute, by payroll deduction, the same percentage of the monthly premium that is paid by employees who are not in a collective bargaining unit. Health Insurance Coverage shall be an IRS Section 125 tax option for the premium co-shared by the insured Employee. C. Employees hired before July 1, 2005, vested with 15 or more years of service, and Employees hired on or after July 1, 2005, vested with 25 or more years of service, who retire during the life of this agreement shall have a choice of participating in the Employer’s program for health care coverage for retired Employees on an 80% Employer and 20% retiree monthly premium co-share basis. This retirement benefit shall not apply to New Employees as defined in Arts. 9.A. and 10.A.2 of this Agreement for the term of this Agreement. D. The Town of Ocean City shall continue the use of the cafeteria plan under Section 125 of the Internal Revenue Code of 1986, which allows eligible Employees to pay benefit costs on a pre-tax or after-tax basis. Benefits shall include those benefits provided to employees who are not in a collective bargaining unit described in this Agreement and that are permitted by the Internal Revenue code. E. After completion of one (1) year of service, the life of each Employee shall be insured with coverage of 200% of annual salary not to exceed $200,000. The insurance shall also include accidental death and dismemberment coverage one (1) times annual salary and dependent life insurance. New Employees under one (1) year of service receive $5,000 in life and accidental death & dismemberment coverage.
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F. In the event of an Employee’s death, for whatever reason, the personal representative of the Employee’s estate, shall receive a lump sum payment to be included in the Employee’s final paycheck for all unpaid vacation and holiday hours at the Employee’s current pay rate. The Employer shall also pay to the Employee’s estate up to $10,000 of documented funeral expenses in the event of the Employee’s death in the line of duty. G. Retiree Death Benefit: There shall be a retiree death benefit in the amount of Ten Thousand Dollars ($10,000), payable to the personal representative of the retiree’s estate for Employees retiring during the duration of this Agreement. H. Sick Hours: Each Employee shall accrue eight (8) hours of paid leave each calendar month, beginning one month after hire, as sick hours to a maximum of 240 hours. The use of sick leave shall be in accordance with the Employer’s personnel policy. Sick leave hour balances in excess of 240 hours will be applied to Employee’s pension plan for service credit at the rate of 22 days (176 hours) equal to one (1) month of service. I. Short and Long Term Disability: 1. The Employer shall continue in effect its insurance programs for short and long term disability that are applicable to employees of the Town who are not in the bargaining unit. These benefits are subject to the terms of the applicable plan documents. 2. An Employee who is unable to report to work due to an illness or injury in the line of duty shall receive supplemental payments to worker’s compensation benefits to equal his straight time annual rate of pay based on a forty (40) hour work week for a period of up to six (6) months following the commencement of eligibility for worker’s compensation benefits for that illness or injury. An Employee who receives the supplemental pay shall report for light duty work if such work is available, and the Employee is qualified for it. To determine whether such qualification exists, the medical evaluation procedures set forth in Section P of this article shall apply. J. The Employer shall continue to provide and administer the Accrued Benefits Donor Program as defined in Section 4.7 of the Employer’s Employee Handbook (10/1/2005). K. The Employer shall remain a group member of the Blood Bank of the Eastern Shore and shall pay the annual dues for Employees who join the Blood Bank. As provided in Section 4.13 of the Employer’s Employee Handbook (10/1/2005), retired Employees who are fully vested in the pension plan shall remain active as a group participating member of the Blood Bank, as long as their membership is not interrupted.
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L. The Employer shall provide ambulance service at no cost to Employees and dependents of record when service is within or from the response district. The Employee shall remit any insurance claim payments received for such service to the Employer. M. The Employer may continue to require Employees to undergo an annual physical fitness assessment. Before the Employer implements specific physical fitness procedures or standards, the Employer shall notify the Union in advance and discuss with the Union about such procedures or standards and their effects. N. Employees shall be furnished time, equipment and facilities for physical fitness activities while they are working. O. Employees shall receive all recommended appropriate vaccinations to protect against job related exposures. P. Light Duty Assignment: An Employee who is unable to temporarily perform his/her duties due to a proven injury or illness shall be temporarily assigned to a light duty position if (i) a position for which the Employee is qualified is available in the Fire/EMS Division or OFM; and (ii) the assignment is approved in advance by the physician attending the Employee’s care, and by, at the option of the Employer, a physician engaged to provide an Independent Medical Evaluation (IME). Upon reaching maximum medical improvement, the Employee shall be restored, if able, to his/her permanent duty assignment. The Employer shall determine the availability and duration of light duty positions. The Employer shall give preference in providing light duty positions to Employees who are injured in the line of duty. To determine whether or not (i) an Employee is able to report for light duty, (ii) whether an Employee has reached maximum medical improvement, or (iii) whether having reached maximum medical improvement, an Employee is able to perform the essential duties of his/her permanent duty assignment, the Employer may require an IME at its expense. Should the attending physician and the physician conducting the IME disagree as to the above determinations, the Employer and the Union shall discuss such differences, and if they are unable to reach agreement, they shall refer the Employee to a third independent physician who is board certified in the area of dispute to make the required evaluation, which evaluation shall be final and binding.
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ARTICLE 14 PORTABILITY
State Agency: The Employer shall observe Maryland Law with respect to the purchase of service credits or transfer of service credits for pension plan purposes attributable to the Employee’s time served with an applicable governmental agency.
ARTICLE 15 PENSION PLANS A. Defined Benefit Plan.
1. Current Public Safety Employees Pension Plan. The current Public Safety Employees Pension Plan shall be the Plan as amended as of July 1, 2007 (the “Current PSEPP”). All Incumbent Employees shall remain participants in and covered under the Current PSEPP, and the Employer shall continue to maintain and fund the PSEPP for that purpose. Incumbent Employees retiring after completion of 25 years of service who elect a single life annuity as defined in the Current PSEPP shall receive from the PSEPP normal retirement benefits as monthly income payable for life in an amount equal to 60% of their final average monthly compensation (“FAMC”) for the Employee’s last 36 months of employment. Until their retirement date, Incumbent Employees are required to contribute 8% of their annual salary (effective July 1, 2013 based on a forty (40) hour work week) to the Current PSEPP to date of retirement. The pension calculation date shall be the anniversary date of each employee.
2. New Employees Defined Contribution Plan.
New Employees will participate in the ICMA Retirement Corporation Governmental Money Purchase Plan & Trust (plan No. 106160).
B. Retiring Employees will receive one month of additional service credit at the rate of 22 days (176 hours) equal to one (1) month of service of unused sick leave. The sick leave credit will be granted only for the benefit amount, not retirement eligibility, and will be credited beyond the usual service cap. C. The Employer will contribute a 25% match of deferred compensation Employee contributions up to an annual per employee maximum of five hundred dollars ($500) per year per employee to the ICMA 457 Retirement Corporation Plan.
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D. Any Employee who retires (commences receiving a retirement pension benefit from the PSEPP) during the term of this Agreement shall automatically be entitled to receive any enhancements to the pension plan made in or during the next succeeding collective bargaining agreement between the Union and the Employer as of the date of commencement of such enhancements.
ARTICLE 16 VACATIONS, HOLIDAYS, AND LEAVE
A. Holidays: The Employer shall observe and pay holiday leave as follows: 1. Employees of the Union shall be entitled to eight (8) hours of holiday leave at the straight time rate of pay for each paid holiday determined by the Mayor and City Council for each calendar year for all employees who are not in a collective bargaining unit. 2. In addition, Employees who work on Thanksgiving day or Christmas day from midnight to 0700 or from 0700 to midnight, or December 31 during the hours from 0700 through 0700 January 1 will be paid at one and one-half (1 1/2) times their regular rate of pay for each hour worked. 3. Employees who work on all other holidays will be paid at straight time for all hours worked. Employees who work on a holiday shall be entitled to alternate holiday leave.
4. A maximum of (40) forty holiday hours can be carried over into the next calendar year as authorized under Section 5.2 of the Employer’s Employee Handbook (10/1/05). Alternate holiday leave will not extend into the next calendar year unless the holiday falls in November or December of the current year.
B. Personal Leave: Each Employee shall be granted sixteen (16) paid personal leave hours as paid leave each calendar year to be used within the calendar year. Personal hours may be used by for any personal issue on an unscheduled basis subject to departmental needs. Personal leave hours shall be used in minimum four (4) hour blocks. Employee shall make all reasonable attempts to give as much advance notice as possible for the use of personal leave. C. Annual Leave: Employees shall be entitled to receive paid annual leave accrued in accordance with the following schedule based on years of service: 1. For Incumbent Employees (employed as of June 30, 2013), the annual leave
benefit shall be: Years of Continuous Service Accrual Per Pay Period/Total P/ Yr
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Beginning employment but less than 5 years 3.08 (80 hours/year) 5th year but less than 10 years 4.62 (120 hours/year) 10th P year but less than 20 years 6.15 (160 hours/year) 20th year or more 7.69 (200 hours/year)
2. For New Employees (newly employed on or after July 1, 2013), the annual leave benefit shall be:
Years of Continuous Service Accrual Per Pay Period/Total P/ Yr Beginning employment but less than 5 years 3.08 (80 hours/year) 5th year but less than 10 years 4.62 (120 hours/year) 10th year or more 6.15 (160 hours/year)
3. Employees may carry over eighty (80) hours of accrued but unused annual leave into their new year, on their employment anniversary date. This is in addition to the Employee’s accrual earnings based on the Employee’s years of service. Accrued annual leave may be paid upon termination of employment at the Employee’s regular pay rate per hour accrued.
D. Jury Leave: Employees shall be entitled to leave with pay for all regularly scheduled work hours that he is required to serve as a member of the jury. Fees received for jury duty must be remitted to the City. E. Military Leave: Employees who serve in a military training or reserve program of the Armed Forces of the United States shall be entitled to leave with pay, provided the Employee offers valid proof of such military service. In no event, however, shall military leave exceed a maximum of eighty (80) hours per year. Employees called to active military duty shall receive a military combat pay differential based on the difference between their base salary from the Employer and their military compensation for their entire tour on active duty, whether in the United States or in a war zone outside of the continental United States. All benefits including accruals, pension, and insurance coverage will remain intact as though the Employee was actively at work rather than on active duty. F. Bereavement/Compassionate Leave: The Employer shall continue its current practice with respect to observance and payment of bereavement leave. Employees shall be entitled to leave with pay for twenty-four (24) hours, or thirty-two (32) hours if the funeral is more than 200 miles, one way, from Ocean City, ending no more than one day after the burial in the event of a death in his/her immediate family. Immediate family includes the Employee’s spouse, children, parents, brother, sister, grandparents, legal guardian, current brothers-in-law, current sisters-in-law, current parents-in-law, current grandparents-in-law or grandchildren.
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G. Civil Leave for Voting: Employees who are registered to vote shall be allowed a reasonable amount of time to be excused from work for the purpose of voting, when approved by the Fire Chief or Fire Marshal or their designee. H. An Employee may elect to rescind scheduled leave (e.g., vacation, holiday or personal leave), by submitting a request emailed or delivered to (and acknowledged by) the Assistant Chief or designee thirty (30) days before the scheduled leave was to start, and such request shall be honored. The Employee shall report for duty as and where the Employer directs.
ARTICLE 17 UNION ADMINISTRATIVE LEAVE
A. Employees elected or appointed to represent the Union shall be granted time to perform their Union business. B. Union Leave: The Employer shall annually grant the Union one hundred fifty (150) hours of paid leave, each fiscal year, to conduct Union business, provided, however, in fiscal years in which contract negotiations are conducted the allowance shall be two hundred fifty (250) hours. All paid leave granted as Union Leave shall be paid at the Employee’s straight time rate. 1. In addition to 150 hours of paid Union Leave, the Employer shall credit to the Union Leave Bank all personal leave days or hours (paid), not used by members by the end of the calendar year, except those that the Employee is entitled to carry over pursuant to this Agreement. 2. The Union may create and administer a bank of donated leave, for additional paid time to conduct Union business. The Union must provide to the Employer a signed authorization form to deduct annual leave from the accruals of donating members. 3. The Employer shall accept the form, provided by the Union, signed by members of the bargaining unit, authorizing the automatic deduction of annual leave for credit into the Union leave bank. Such authorization shall remain in effect until revoked by the Employee. 4. The Fire Chief, or his designee, must approve all use of Union leave in writing, in advance, but he shall not unreasonably deny such requests. C. Negotiations: Up to seven (7) members of the Union shall be allowed time off for meetings, which shall be mutually set by Employer and the Union for the purpose of negotiating a successor Agreement, consistent with Arts. 17.A. and B, above.
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D. The Fire Chief shall provide the Union with the name(s) and rank(s) of all new Employees and their home address(es) within ten (10) days after the date of hire. The Employer shall give the Union an opportunity to meet with each new Employee within the first fifteen (15) days that the Employee begins work.
ARTICLE 18 LABOR MANAGEMENT COMMITTEE
There shall be established a joint Labor Management Committee consisting of three (3) Union representatives; the Union President, and one (1) from Fire/EMS Division and one (1) from the OFM and up to three (3) Departmental supervisors or their designees. The Committee shall meet quarterly, except upon the majority consent of the Committee. It shall consider, evaluate, and if in agreement, make recommendations with respect to specific matters bearing upon the economy, efficiency, or alterations in Fire/EMS or Fire Marshal operations and/or upon the welfare of its Employees, whether or not such matters are negotiable. Union Representatives shall be deemed to be in duty status while attending such meetings. Nothing in this article shall constitute a substitution for the grievance procedure contained in this Agreement, nor shall it be used to compromise the Employer’s duty to deal and bargain with the Union, over mandatory subjects of bargaining as defined in the Ocean City Labor Code.
ARTICLE 19 PROTECTION AGAINST LIABILITY
Legal Counsel shall be provided in any civil case when the plaintiff alleges that an Employee should be held liable for acts alleged to be within the scope of his employment and/or his official capacity. Subject to the approval of the Employer and provided the Employee cooperates in the defense, indemnification for compensatory damages will also be provided to any Employee of the unit for actions arising out of the scope of his/her employment. The decision as to indemnification as to punitive damages shall be at the sole discretion of the Mayor and City Council and shall not be subject to the grievance procedure.
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ARTICLE 20 PERSONNEL RECORDS
Employees covered by this Agreement shall have access to their personnel records in accordance with Article 3.24 of the Employer’s Employee Handbook.
ARTICLE 21 UNION COMMUNICATIONS
A. The Employer agrees to provide reasonable bulletin board space labeled with the IAFF logo and name in the Fire/EMS Division Office, Fire Marshal’s Office and all City fire stations where Employees work, for the purpose of allowing the Union to inform its membership of Union business and activities. The Union President or Secretary shall sign all notices. No scurrilous or defamatory material shall be posted. The Department shall remove any materials posted in violation of this Section. The space so designated shall be maintained in an orderly manner to include periodic removal of outdated material. B. The Employer agrees to permit the President of the Union or his or her designee to have use of the Employer’s e-mail system, interdepartmental mail and mailboxes to communicate with the Employees of the bargaining unit.
ARTICLE 22 LAY-OFF / PERSONNEL REDUCTION/ FURLOUGH
If the Employer determines that furloughs or layoffs in the bargaining unit are necessary, it shall give the Union 30 days advance notice of such determinations and it shall meet with the Union to discuss and negotiate the effects of its decision to lay off members of the bargaining unit and the process for recall or to furlough members of the bargaining unit. If the Employer determines that it will not fill a position in the bargaining unit after retirement or resignation of an Employee, it shall notify the Union of such determination and it shall timely meet with the Union to discuss its decision and reasons therefore.
ARTICLE 23 DISCIPLINE AND DISCHARGE
A. The Employer shall discipline and discharge non-probationary Employees only for just cause. The Employer has the right to discipline or discharge Employees who are on probation for any reason in its discretion. An Employee shall be considered to be probationary for the first 12 calendar months of his employment in the bargaining unit. This probationary period may be extended by agreement between the Union and the Employer, and it shall not include periods in which the Employee is not present for work for 30 or more consecutive days.
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B. No Employee, except a probationary Employee, shall be discharged for just cause without a hearing conducted by the Employer. This hearing shall not be held prior to the discharge in the case of exigent circumstances. In the case of a post discharge hearing, the hearing will be held within seven (7) days of the date of the discharge. This hearing shall not be considered part of the grievance procedure; it shall be conducted in accordance with legal requirements. Upon reasonably timely request, the Union shall be entitled to copies of documents reasonably related to the matter prior to the hearing. At the hearing, the Employee shall have the right to be accompanied and represented by the Union and/or its legal counsel. C. Grievances concerning discipline or discharge of an Employee shall be subject to the grievance and arbitration procedure in Article 7 of this Agreement.
ARTICLE 24 PROMOTION
Promotions to competitive positions within the bargaining unit are made after an evaluation of each individual’s qualifications. The Employer’s promotional program for positions within the bargaining unit will provide that qualified bargaining unit Employees are given an opportunity to receive fair and appropriate consideration for higher level bargaining unit positions. Announcements for promotional examinations and vacancies shall be posted on designated IAFF bulletin boards in the Fire/EMS Office, Fire Marshal’s Office and by e-mail to all Employees. Successful candidates for promotion to competitive positions shall be placed on the eligibility list, in order of qualification, and the Employer’s selection shall be made from the top five on the list.
ARTICLE 25
MEDICAL EVALUATIONS A. The Employer shall continue to have authority to direct Employees for an annual medical evaluation. When an Employee is directed by the City to report for an evaluation, the Employer shall require the medical clinic or evaluator to correctly disclose the scope and terms of its professional engagement to the Employee. Employees shall be subject to reasonable rules adopted by the Employer and applied, without exception, to all personnel employed within the Fire/EMS and OFM Divisions on testing for prohibited alcohol and/or substance use (as attached to this Agreement as Appendix IX), which rules the Employer shall not change without prior notice to and consultation with the Union. Employees (and/or the Union) reserve the right to grieve disputes that may arise about the application and use of the Employer’s testing rules.
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B. No Employee shall be required, as a condition of employment, to authorize any Employer specified facility to assume the capacity of that Employee’s treating physician or treating medical care provider. C. No Employee shall be required to consent to a medical procedure or test that is inconsistent with generally accepted medical principles, or which, otherwise, is not medically indicated. D. The Employer shall, at all times, honor and require the medical clinic or evaluator, and the Fire Chief, to honor its Employees’ confidentiality and privacy rights with regard to medical information and care.
ARTICLE 26
HEALTH AND SAFETY To enable the Union to safeguard the health, safety and well being of all Bargaining Unit Employees, the Employer shall, within 30 days after request by the Union, furnish to the Union either (1) copies of any work site inspections or statements of clinical findings which may concern the work or place(s) of employment of members of the Union’s Bargaining Unit; or (2) any information that is within the Employer’s possession, custody or control about specific pathogens, contagions, environmental hazards, toxic chemicals, health or accident risks that are under active study.
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ARTICLE 27 HEALTH AND SAFETY COMMITTEE
To insure a safe work environment there shall be a joint safety and health committee, composed of two (2) members from the bargaining unit and one (1) Fire/EMS and one (1) OFM representative appointed by the Fire Chief or his designee which shall meet no less than on a quarterly basis, and, when requested by the Union president or Fire Chief.
ARTICLE 28 MISCELLANEOUS PROVISIONS
A. Bus service shall be available to Employees if they present their Town of Ocean City ID Card. B. The Employer shall continue its current practice with respect to procedures and payment of tuition reimbursement in accordance with Article 6.1 of the Employer’s Employee Handbook.
ARTICLE 29 PERSONAL PRONOUNS
In all instances in this Agreement in which the masculine form of the third person pronoun is used, such pronoun shall refer to both male and female Employees.
ARTICLE 30 SAVINGS CLAUSE
If any provision of this Agreement, or the application of such provision, should be rendered or declared invalid by any court action or by reason of any existing or subsequently enacted legislation, the remaining parts or portions of this Agreement shall remain in full force and effect.
ARTICLE 31 PRINTING OF AGREEMENT
The Employer shall make this Agreement available electronically.
ARTICLE 32 NO STRIKE OR LOCKOUT
A. The rights and obligations set forth in Article IV, Section 42-79 of the Labor Code shall apply to the parties. B. Nothing in this Agreement shall alter the rights, obligations and/or remedies that are provided in Article IV, Section 42-79 of the Labor Code.
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ARTICLE 33 DURATION
This Agreement shall become effective July 1, 2013, and remain in full force and effect through June 30, 2016. It shall automatically be renewed from year to year thereafter, unless either party shall give to the other party written notice of a desire to terminate, modify or amend this Agreement. Such notice shall be given to the other party in writing by certified mail no later than October 1 of the year preceding the date of termination.
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IN WITNESS WHEREOF, the parties have executed this Agreement on this ___ day of ___________________ 2013.
Career Firefighters Paramedics Association of Ocean City International Association of Fire Fighters, Local 4269, AFL-CIO
The Town of Ocean City
By:___________________________ Michael Maykrantz, President
By: __________________________________ Richard W. Meehan, Mayor
By:___________________________ Hugh Hommel, Vice President
By:___________________________________ David L. Recor, ICMA-CM, City Manager
By:___________________________ Larry Sackadorf, Treasurer
By:___________________________________ Guy R. Ayres, City Solicitor
By:___________________________ Douglas W. Scott Secretary
By: __________________________________ John M. Gilman, Labor Counsel
By:___________________________ K. Michael Ellingsworth, Executive Board Member
By:___________________________ Robert E. Magee Executive Board Member
By:___________________________ Tim Price Executive Board Member
By:___________________________ Joey Sexauer Negotiating Team Member
Town of Ocean CityPay Scales, Ocean City EMS/FM, FY 2013
Annual Hourly Annual Hourly Annual Hourly Annual Hourly1 $37,298 17.9317$ 2 39,163 18.8283 3 41,121 19.7697 49,486 23.7913 4 43,177 20.7582 51,960 24.9807 57,000 27.4038 62,529 30.0621 5 45,336 21.7962 54,558 26.2299 59,850 28.7740 65,656 31.5653 6 47,603 22.8859 57,286 27.5413 62,842 30.2127 68,939 33.1436 7 49,983 24.0303 60,150 28.9184 65,985 31.7234 72,386 34.8008 8 52,482 25.2317 63,158 30.3644 69,284 33.3095 76,005 36.5408 9 55,106 26.4934 66,316 31.8825 72,748 34.9750 79,805 38.3678
10 55,106 26.4934 66,316 31.8825 72,748 34.9750 79,805 38.3678 11 56,484 27.1557 67,974 32.6797 74,567 35.8493 81,800 39.3270 12 56,484 27.1557 67,974 32.6797 74,567 35.8493 81,800 39.3270 13 56,484 27.1557 67,974 32.6797 74,567 35.8493 81,800 39.3270 14 57,896 27.8346 69,673 33.4966 76,431 36.7456 83,845 40.3102 15 59,343 28.5305 71,415 34.3339 78,342 37.6642 85,941 41.3179
Annual Hourly Annual Hourly Annual Hourly Annual Hourly Annual Hourly1 $38,865 18.6850$ $42,634 20.4973$ $46,770 22.4856$ $50,137 24.1046 $51,307 24.6667$ 2 40,808 19.6191 44,766 21.5222 49,108 23.6098 52,644 25.3097 53,872 25.9000 3 42,848 20.6000 47,004 22.5983 51,564 24.7903 55,276 26.5752 56,566 27.1950 4 44,990 21.6300 49,355 23.7283 54,142 26.0298 58,040 27.9039 59,394 28.5548 5 47,240 22.7115 51,822 24.9146 56,849 27.3312 60,942 29.2990 62,364 29.9826 6 49,602 23.8472 54,413 26.1603 59,691 28.6978 63,989 30.7640 65,482 31.4817 7 52,082 25.0395 57,134 27.4684 62,676 30.1326 67,188 32.3021 68,756 33.0558 8 54,686 26.2915 59,991 28.8418 65,810 31.6394 70,548 33.9174 72,194 34.7086 9 57,421 27.6061 62,991 30.2839 69,100 33.2213 74,076 35.6132 75,804 36.4440
10 58,569 28.1582 64,250 30.8896 70,482 33.8857 75,557 36.3255 77,320 37.1729 11 59,447 28.5805 65,214 31.3529 71,540 34.3940 76,690 36.8704 78,479 37.7304 12 60,339 29.0093 66,192 31.8231 72,613 34.9100 77,841 37.4235 79,657 38.2964 13 61,244 29.4444 67,185 32.3004 73,702 35.4336 79,008 37.9848 80,851 38.8709 14 62,163 29.8861 68,193 32.7850 74,807 35.9651 80,194 38.5546 82,064 39.4539 15 63,096 30.3344 69,216 33.2768 75,930 36.5046 81,396 39.1329 83,295 40.0457
EMS LieutenantStepFire Fighter/EMT II Fire Fighter/EMT III Fire Fighter/EMT IV New Fire Existing Fire
EMS Lieutenant
StepDeputy Fire Deputy Fire Deputy Fire
Fire Inspector Marshal I Marshal II Plans Examiner
APPENDIX II FIRE/EMS DIVISION UNIFORMS AND EQUIPMENT
Class A Uniform Miscellaneous (1) White dress uniform shirt (1) City issued radio q/ lapel microphone (1) Pair dark blue uniform pants (1) Radio charger w/ extra battery (1) Dark blue blouse (1) FDNY style radio strap (1) Pair leather dress shoes (1) Radio case (1) Dark blue or white bell cap with badge (1) Personal rechargeable hand light (1) Pair of white parade gloves (1) Clip-on tie (1) Tie clasp (1) Leather uniform belt Turn-Out Gear (2) Badges for shirt and blouse (1) NFPA compliant turnout coat (2) Sets of collar devices (1) NFPA compliant turnout pants (1) Metal name tag (1) Turnout pants suspenders (1) Qualifications badge (1) Carbon fiber hood (1) Commendation ribbons as earned (1) Set of firefighting gloves (1) Pair of extrication gloves (1) Pair of safety glasses Class B Uniform NFPA black fire helmet (1) Reflective safety vest (1) Dark blue, button uniform shirt (1) Pair of leather turnout pants boots (3) Golf shirts w/ department logo (1) Turnout gear flashlight w/ charger (3) Dark blue uniform pants (1) 50’ Personal escape rope and carabineer (1) belt, leather (1) Personal SCBA mask and bag (3) Department issued tee shirt (1) Milwaukee style strap for N5A helmet (1) Pair of sweat pants (1) Pair of leather work gloves (1) Sweatshirt (2) Hearing protection (1) Gym short (1) Gear duffle bag (2) Job shirt (1) Station jacket Additionally (1) Three-season coat (1) Nomex coveralls and rubber boots (1) Knit cap (1) Cold weather gloves (1) Baseball cap (1) Station boot (max $190 per pair) (1) Department issued badge (1) Metal name tag *** Specialty team equipment as determined by (2) Sets of collar devices Team Commander
APPENDIX III FIRE MARSHALL UNIFORMS AND EQUIPMENT
Standard Issue MPTC (Maryland Police Training Commission)
Certified (1) Duty belt (1) Firearm (2) Badges (3) Firearm magazines (1) Tie (1) Holster (1) Tie clasp (1) Magazine pouch (1) Pair shirt stays (1) Expandable baton w/ holder (1) Uniform sweater (1) Handcuffs w/ keys and case (1) Set of collar devices (1) Ballistic vest (1) Streamlight flashlight w/charger and holder (1) Metal name tag (1) Winter jacket (1) Job shirt (1) OC spray and holder (1) Plain clothes badge holder (1) OSHA hardhat w/nomex winter liner (1) 3 season coat (1) Set of rain gear (1) City issued radio w/lapel microphone (1) Radio charger with 1 extra battery (1) Radio ear bud (1) Half face respirator w/ filter (1) Winter insulated gloves (1) Insulated coveralls (1) Un-insulated coveralls (1) Pair of safety glasses (1) CPR pocket mask (1) Class A dress uniform (2 yr phase in) as
listed in Appendix II (1) Business cards (1) Long sleeve uniform shirt (4) Cotton golf shirts w/ FM logo (1) Work boots (max $190 per pair) (1) Pairs of uniform pants
Ocean City Fire Department Memorandum
To: Career Division Command StaffFrom: Deputy Chief BartonDate: February 8, 2013Re: Call Out Backfill
****************************************************************************
The purpose of this memo is to outline the procedure for paging out for replacement personnel. When filling open shifts on an urgent basis, officers shall follow this procedure.
1. Utilize the Chief Back Stage message system to page part time personnel who will not incur overtime and that have been off for at least the previous 8 hours. If no response with 2 attempts, move to step 2.
2. Page full time personnel on their Seattle Week. If no response with 2 attempts, move to step 3.
3. Page all full time personnel. If no response with 2 attempts, move to the next step4. Page all part time personnel. If no response with 2 attempts, move to the next step5. Re-assign full time personnel in Training to operational position. If no personnel in
training, move to the next step.6. Hold personnel over, in accordance with SOG 209.04.
This Memo Supersedes the memo dated August 19, 2009
Cc: Lieutenants2nd Lieutenants
Revised 22813
SUBSTANCE ABUSE
TOWN OF OCEAN CITY POLICY
Purpose This is a re-statement of the Substance Abuse Poilcy first issued on October 30, 1989. The purpose of this policy, is to establish and maintain a used not in accordance with a prescription, alcohol, or any workplace free from the influences of unauthorized other intoxicant of substance of abuse. controlled substances to include illegal drugs, legal drugs
Applicability This policy applies to all applicants, current employees, City premises at all times. Each such individual is and contract or leased individuals as well as consultants, responsible for abiding by this policy. contractors, vendors, and visitors on the
General Standards All applicants considered for employment will be tested for drugs as part of the preemployment physical examination Applicants who fail this test will be denied employment
The unlawful manufacture, distribution, dispensation, purchase, possession, sale or use of illegal drugs or unauthorized .controlled substances on City premises, in owned leased or rented vehicles or while engaged in business is prohibited Some controlled substances are
Narcotics (heroin),
� Cannabis (marijuana hashish)
� Stimulants (cocaine, amphetamines),
Depressants,
Hallucinogens (PCP). The possession, use, distdbution, purchase orSale of alcohol or being subject to the effects of alcohol while on City premises or when providing services to the City in City owned leased or rented vehicles is prohibited unless approved by management.
Employees who violate the above proisins Will be 5bject to disciplinary action up to and including termination Consultants, contractors, vendors or visitors who. violate this provision risk the possible termination of the business relationship.
The providing of services to the City, by any individual at any time when the individual is;, in the opinion of the City, subject to the effects of any controlled
substance abuse is prohibited. Employees reasonably Suspected by the City to have violated this provision may be referred for substance abuse testing, medical evaluation, and/or be , subject to disciplinary action up to and including termination Unless prohibited by law, termination of employment WilI Occur as a result of the following;
� refusal to submit to a drug and/or alcohol test
failing to complete a substance abuse treatment program
failing .a management initiated drug test which includes, but not limited to reasonable suspicion random post incident, and return-to-duty testing.
Consultants, contractors, vendors or visitors who violate the above provision risk the possible termination of the business relationship.
It is the policy of the Town of Ocean City, to assist those employees with substance abuse issues who self identify or voluntarily seek assistance before they are found to be in violation of this policy.
The Town . of Ocean City reserves the right to take what łve measures in addition to those listed that are necessary and appropriate to effectuate this policy.
The ToWn of OcSan City also reserves the right to modify or terminate this policy at any time
Specific Standards AppJicabl.e to Certain Departments These standards are in addition to and not a limitation of the General Standards
Department of Transportation Covered Employees Federal Transit/Federal Aviation Administration Federal Highway Administration
Employees who perform certain functions, as defined by the Employee Øriversof designated commercial motor vehicles as Federal Transit Administration will be required to submit to defined by the Federal Highway Administration will be required testing for illegal drugs, unauthorized use of controlled substances of alcohol Under Federal law, individuals who fail such testing may not perform a covered function. In addition such employees will be subject to dIsciplify -’ action up to and including termination.
DAVID L. RECOR, CITY MANAGER:
to submit to testing for illegal drugs, unauthorized use of controlled substances or alcohol Under Federal law individuals who fail such testing may not operate a commercial motor vehicle, In addition, such employees Will be subject to disciplinary action up to and including termination
P.O. BOX 158 ● OCEAN CITY, MARYLAND ● 21843-0158 City Hall – (410) 289-8221 ● FAX – (410) 289-8703
www.oceancitymd.gov
2001
TOWN OF
The White Marlin Capital of the World MAYORRICHARD W. MEEHAN
CITY COUNCIL
LLOYD MARTINPresident
MARY P. KNIGHTSecretary
BRENT ASHLEYDOUGLAS S. CYMEKDENNIS W. DAREJOSEPH M. MITRECICMARGARET PILLAS
CITY MANAGERDAVID L. RECOR, ICMA-CM
CITY CLERKKELLY L. ALLMOND, CMC
APPENDIX X
March 12, 2013
Michael S. Maykrantz, PresidentCareer Firefighters Paramedics Association of Ocean City, Inc.,International Association of Fire Fighters, Local 4269, AFL-CIO
Dear Michael:
This will confirm that, during negotiations between the Mayor and City Council of Ocean City (“Ocean City”) and the Career Firefighters Paramedics Association of Ocean City,Inc.,International Association of Fire Fighters, Local 4269, AFL-CIO (“Union”) for the collective bargaining agreement commencing on July 1, 2013, the Union and Ocean City agreed effective July 1, 2013 the rank classification of Second Lieutenant shall be discontinued, and all members who occupied the rank classification of Second Lieutenant as of June 30, 2013 shall be advanced to the rank classification of Lieutenant. As part of this agreement, the Union and Ocean City further agreed effective July 1, 2013 a new Lieutenant pay grade shall be created for all Second Lieutenants advanced to Lieutenant and any personnel subsequently promoted to the position of Lieutenant, which new Lieutenant pay grade shall be 7.2% higher than the next lowest pay grade. Lastly, also as part of this agreement, the Union and Ocean City agreed the provision in Article 11, Wages and Premiums, requiring that an employee who receives a promotion to a higher salary grade receive at least a five percent (5.0%) increase in base pay will not apply to the above-described change in rank classification.
Sincerely,
David RecorCity Manager, Ocean City, Maryland
Agreed to:
_____________________________Michael S. Maykrantz, PresidentCareer Firefighters Paramedics Association of Ocean City, Inc.,International Association of Fire Fighters, Local 4269, AFL-CIO
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
5 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
B. Resolution Ratifying the Collective Bargaining
Agreement with the Fraternal Order of Police
AGREEMENT
THIS COLLECTIVE BARGAINING AGREEMENT (“Agreement”) made and entered into
this __ day of ___ 2013, effective July 1, 2013, by and between THE TOWN OF OCEAN CITY,
MARYLAND (hereinafter referred to as the “Employer”) and the OCEAN CITY LODGE NO.
10, FRATERNAL ORDER OF POLICE, INC. (hereinafter referred to as the “FOP”).
ARTICLE 1RECOGNITION
Pursuant to the provisions of the Labor Code for Ocean City, Maryland, Chapter 42 of
Article IV of the Code, the Town of Ocean City, Maryland, (herein “the Employer”) recognizes
Ocean City Lodge No. 10, Fraternal Order of Police, Inc. as the sole and exclusive representative
of all full time sworn police personnel below the rank of Lieutenant (herein referred to as
“Employees or Employees in the bargaining unit”) with the exception of (a) those police
employees determined to be confidential by the Employer in accordance with the Ocean City
Labor Code, (b) seasonal police officers, (c) probationary police employees and (d) all sworn
members of the Fire Marshal’s Office. Solely for the purposes of this Agreement and FOP
membership and representation, “probationary police employee” means any sworn police
employee who has not completed entrance level training, and this in no way modifies the
probationary period as defined in the Law Enforcement Officers’ Bill of Rights, Public Safety
Article, Title 3, Sub-Title 1 of the Annotated Code of Maryland.
The following positions have been determined to be confidential positions:
Lieutenants and Captains
Acting Lieutenants and Acting Captains who volunteer to accept such positions.
ARTICLE 2CHECK-OFF
The Employer agrees to deduct FOP dues and service fees, when applicable, without cost
to the FOP from the pay of any eligible employee whom it is certified to represent and who
authorizes such deductions in writing pursuant to the provisions of the Ocean City Labor Code as
set forth in Article 3 of this Agreement. The Employer shall transmit all such monies withheld to
the FOP within fourteen (14) days of said deduction. The Employer agrees to supply the FOP or
its designee with a dues and service fee deduction computer printout on a quarterly basis
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throughout the term of this Agreement. Said printout shall include each individual’s name,
workplace, annual salary, and amount deducted per pay period.
Said authorization shall be continued from year to year unless revoked in writing by the
employee, thirty (30) days prior to the anniversary date of the authorization.
The FOP shall indemnify and save the Employer harmless of any and all claims,
grievances, actions, suits or other forms of liability or damages that arise out of or by reason of
the disposition of the funds deducted under this Article as soon as they have been remitted by the
Employer to the FOP.
Pursuant to the Ocean City Labor Code, Section 42-80, no other employee organization
shall be entitled to check off dues and service fees from sworn police personnel.
ARTICLE 3LODGE SECURITY
All eligible employees covered by this Agreement who are (a) employed after July 1,
2004 and elect not to join or remain members of the FOP or (b) who were employed prior to July
1, 2004 and had previously executed membership or dues authorization cards as members of said
FOP, but hereafter elect to terminate such membership and/or revoke said dues authorization
cards, shall, as a condition of continued employment, pay a service fee to the FOP, during the
period that said FOP retains its certification, in an amount not to exceed seventy-five (75%) of
the then current FOP dues in order to defray the costs incurred by the FOP in the negotiation,
administration and implementation of the terms of the Agreement, and all modifications and
amendments thereto, including related proceedings before an Impasse or Arbitration Panel or
arbitration in the processing of grievances; in the conduct of disciplinary proceedings and in the
appeal thereof; in the protection and improvement of civil service rights; and in any and all other
proceedings and matters for which the FOP is the employees’ exclusive representative as a result
of its certification. The service fee provision as outlined herein shall apply if the FOP
demonstrates that ten (10%) percent or more of the total employees eligible to be included within
an appropriate unit decline to authorize dues deductions imposed by said FOP.
The FOP shall indemnify and save the Employer harmless of any and all claims, grievances,
actions, suits or other forms of liability or damages that arise out of or by reason of the collection
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and disposition of the funds deducted under this Article as soon as they have been remitted by
the Employer to the FOP.
ARTICLE 4MANAGEMENT RIGHTS
The Employer retains all of the rights provided to it under the Labor Code for Ocean City,
Maryland, and all rights and powers reserved to it under the Ocean City Code and Charter.
ARTICLE 5NON-DISCRIMINATION
The provisions of this Agreement shall be applied equally to all employees in the
bargaining unit for which the FOP is the certified representative without discrimination as to age,
sex, marital status, race, creed, color, national origin, political affiliation, disability as defined in
the Americans with Disabilities Act (ADA), or sexual orientation.
ARTICLE 6GRIEVANCE AND ARBITRATION PROCEDURE
A. This article sets forth the grievance procedure which shall apply and be limited to any
grievance, as defined in the Ocean City Labor Code, as a dispute concerning the application or
interpretation of the terms of this Agreement or a claimed violation, misrepresentation or
misapplication of the rules or regulations of the Mayor and City Council of Ocean City,
Maryland, municipal corporation, or the employer affecting the terms and conditions of
employment. All grievances shall be settled in the following manner:
Step 1:
The aggrieved employee will submit his/her grievance within fifteen (15) calendar days
of the actions being grieved or within fifteen (15) calendar days of the employee having
reasonable knowledge of the actions, on the approved grievance form to his/her
Lieutenant or if there is no Lieutenant in the division, then to his/her Division
Commander. The writing shall state specifically the substance of the grievance and
identify the aggrieved employee. The Lieutenant/Division Commander or his/her
designee shall meet with the aggrieved employee and his or her designated Lodge
Representative to discuss the grievance within seven (7) calendar days of receipt of the
3
grievance form and shall reply to the employee, in writing, within seven (7) calendar days
after the meeting.
Step 2:
If not resolved at Step 1, the aggrieved employee shall file the grievance on the approved
form with the Chief of Police within seven (7) calendar days of receipt of the Step 1
decision. The writing shall state specifically the substance of the grievance and identify
the aggrieved employee. The aggrieved employee and, at his or her discretion, a Lodge
Representative shall meet with the Chief of Police or his or her designee within seven (7)
calendar days of the filing of the grievance at this step to discuss its substance and
possible resolutions. The Chief of Police or his or her designee shall give his/her
decision in writing within seven (7) calendar days after the aforesaid meeting.
Step 3:
If the grievance is not resolved at Step 2, the employee may present the grievance in
writing on the approved form to the City Manager and/or his/her designees within seven
(7) calendar days of the receipt of the Step 2 decision. The City Manager and/or his
designees shall meet with the aggrieved employee and, at his or her discretion, a
designated Lodge Representative within seven (7) calendar days of the receipt of the
grievance and shall give his/her response in writing within seven (7) calendar days of the
meeting.
Step 4:
(a) If a grievance has not been satisfactorily resolved at Step 3, the aggrieved party or
the FOP may, within fourteen (14) calendar days of the completion of Step 3,
initiate binding arbitration by written notice to the City Manager and the Labor
Commissioner of the decision to arbitrate.
(b) Within seven (7) calendar days after receipt of the notice, the parties shall attempt
to agree upon an arbitrator. If after the seven (7) calendar days such attempts fail,
within fourteen (14) calendar days thereof, the party initiating binding arbitration
shall request a panel of seven (7) names from the Federal Mediation &
Conciliation Service or the American Arbitration Association. Within fourteen
(14) calendar days after receipt of the panel, the parties shall alternately strike
4
names from that panel until one (1) name remains. That person shall be the
arbitrator.
(c) Briefs shall be filed only if the arbitrator determines they are necessary.
(d) The arbitrator’s decision shall be final and binding on all parties.
(e) The Employer cannot present a grievance to the arbitration step.
(f) The cost of any arbitration proceedings under this Agreement shall be borne by
the losing party. If the employee chooses to arbitrate his or her grievance without
the approval of the FOP and shall lose the grievance, the aggrieved employee shall
be solely responsible for the cost of the arbitration.
B. The FOP shall be the exclusive representative in all grievance matters, except that an
employee may represent himself/herself in accordance with the grievance procedures set
forth herein.
C. All grievances in writing shall be filed on a form developed jointly by both parties. The
grieving employee shall retain a copy of the grievance form submitted.
D. If the Employer fails to provide an answer to the grievance within the time limits so
provided, the employee with or without his/her FOP representative may immediately appeal
to the next step.
E. The employee or FOP failing to act upon a grievance within the time limits so provided
forfeit their right to advance further in the grievance process.
F. Whenever a dispute or difference of opinion arises in the workplace both the employee and
employer are encouraged to make an effort to resolve the matter informally. Nothing in this
article shall discourage or prohibit the exercise of good communication in an attempt to
informally resolve misunderstandings, the perceived misapplication of rules, or other
confusing circumstances.
ARTICLE 7FOP REPRESENTATIVES
A. The FOP may appoint up to four (4) grievance representatives to investigate and process
grievances on behalf of the bargaining representative.
5
B. A written list of Lodge Representatives shall be furnished to the Chief of Police immediately
after their designation and the FOP shall notify the Chief of Police promptly of any change
of such representatives.
C. After giving seven (7) calendar days notice to the Division Commander, one (1) FOP
Representative shall be granted reasonable time off during working hours with pay at an
Employee’s regular rate when he is engaged in presenting a grievance under Steps 1-4 of
Article 6 of this Agreement, and where it will not interfere with the operations of the
Department.
ARTICLE 8OVERTIME AND HOURS OF WORK
A. All Employees of the bargaining unit assigned to work in the Criminal Investigation and
Patrol Divisions shall be paid overtime at one and one-half their regular hourly rate of pay for
all hours worked in excess of forty-two (42) hours during each seven (7) day period.
Employees assigned to or working in the Support Services Division shall be paid overtime at
one and one-half their regular hourly rate of pay for all hours worked in excess of eighty-four
(84) hours during a fourteen (14) day period. All bargaining unit Employees covered by this
Agreement shall be required to have supervisory approval prior to working any hours outside
their regularly scheduled tour of duty. See Appendix I referencing the schedule of
workweeks.
B. Each workday shall include roll call and a one-half (1/2) hour lunch period. Employees
participating in a roll call session or one-half hour lunch break shall be in an on-duty status
and subject to immediate call as determined by the demand for police service.
C. All days or hours of paid leave, except holidays and sixteen (16) personal hours, shall not be
treated as days or hours worked.
D. If the Department initiates a change in an Employee’s regularly scheduled days and hours
worked, said Employee shall be notified at least seven (7) days in advance of the changes in
an Employee’s regularly scheduled hours and days worked which requires the Employee to
work new or additional hours unless the Employee waives the notice requirement. In the
event the Department changes an Employee’s work schedule with less than the required
seven (7) day notice without securing a waiver from the affected Employee, the Employee
6
shall be entitled to an additional three (3) hours pay at their regular hourly rate of pay for
each shift worked outside of the regular schedule. For purposes of this section, notice shall
be by and be deemed made when the Department sends written notice electronically to the
Departmental mail addresses of the Employees, or at the Employee’s option to the
Employee’s personal e-mail address.
The Department shall not be required to give such notice, nor shall the Employee be
entitled to additional compensation as stated herein, for such operations and investigations
that occur in the CID, QRT, PIO, Accident Investigation, Evidence Technician, Forensic
Computer Technician, Drug Recognition Expert, Canine (K-9) and Interpreters
Sections/Units/Personnel where such seven (7) day notice cannot be given, and call-outs
equal to or less than one hour, for shift carry-overs, or assignments resulting in such, in the
case of natural disasters, acts of God, civil emergencies, or homeland security events as
determined by the Chief of Police but excluding scheduling changes for training and as a
result of manpower shortages.
E. Seven Consecutive Days of Work – An Employee shall not be scheduled to work more than 6
(six) days in any consecutive 7 (seven) day period except for the Sections/Units and
circumstances described in the last paragraph of Section D of this Article 8.
F. Compensatory Leave Credit - All Employees of the bargaining unit who so request shall
receive overtime in the form of compensatory leave credit at a rate of one and one-half (1.5)
hours for each overtime hour worked in accordance with the provisions as set forth in
Section A herein. Employees may not accrue more than sixty (60) hours of compensatory
leave credit. Upon attaining a balance of sixty (60) hours, an Employee shall receive
overtime pay as set forth in Section A. herein for all additional overtime hours worked until
his/her compensatory leave credit balance falls below sixty (60) hours.
G. Detail Outside of Regularly Scheduled Hours of Work – Employees who are detailed by
special order during “off duty hours” shall be compensated at a rate of three (3) hours
minimum overtime pay. All hours physically worked beyond the three (3) hour minimum
shall be compensated at an hour-for- hour rate (overtime rate for work during off duty hours
or regular rate for work during regular scheduled hours). Employees will not be
compensated for the three (3) hour overtime minimum when a portion of this time is
7
considered regular scheduled duty hours. In such cases, an Employee shall only be paid
overtime for the off-duty hours actually worked. As used in this subsection G, the term
“off-duty hours” means hours an Employee is required to work other than his/her assigned
duty hours. Due to the complex nature of many assignments detailed through special order,
the Employer shall have the right to rearrange work schedules of Employees to minimize
overtime pay/accrual as it deems necessary.
H. Duplication or Pyramiding of Premium or Overtime Pay – There shall be no duplication or
pyramiding in the computation of overtime or other premium wages other than as
specifically set forth in Article 9, Section H of this Agreement entitled Specialty Pay and
nothing in this Agreement shall be construed to require the payment of overtime more than
once for the same hours worked. If more than one of the provisions of this Agreement shall
be applicable to any time worked by an Employee, the Employee shall be paid for such time
at the highest rate specified in any one applicable Article/Section, but the Employee shall
not be entitled to additional pay for such time under any other Article/Section.
ARTICLE 9WAGES AND PREMIUMS
A. Purpose of Article – The purpose of this Article is to provide a basis for the computation and
payment of straight-time, overtime and other premium wages.
B. Regular Wages and Pay Rates
“Regular Wages” is defined as the annual pay for an Employee’s pay step within the
pay grade assigned to that Employee’s regular classification.
“Regular Rate” of pay is defined as the straight-time rate of pay per hour for an
Employee’s pay step within the pay grade assigned to that Employee’s regular
classification.
C. Pay Schedule and Adjustments to Pay - The pay schedule effective July 1, 2013, for all
Employees shall be as set forth in Appendix IV of this Agreement. Adjustments to Pay
shall be made as follows:
July 1, 2013 – the Employer shall pay Employees a FY14 anniversary increment. This
anniversary increment will cause Employees who are eligible to progress on the Wage
8
Scale set forth in Appendix IV to advance 1 step from the Employee’s step position on
June 30, 2013.
January 1, 2014 – the Employer shall pay Employees employed on June 30, 2010, and
who were eligible for and did not receive a step increment in FY10, the FY10 anniversary
increment that has not been paid. This increment will cause Employees who are eligible
to progress on the Wage Scale set forth in Appendix IV and who are eligible to receive
this increment to advance 1 step from the Employee’s step position on December 31,
2013.
July 1, 2014 – the Employer shall pay Employees employed on June 30, 2011, and who
were eligible for and did not receive a step increment in FY11, the FY11 anniversary
increment that has not been paid. This increment will cause Employees who are eligible
to progress on the Wage Scale set forth in Appendix IV and who are eligible to receive
this increment to advance 1 step from the Employee’s step position on June 30, 2014.
January 1, 2015 - the Employer shall pay eligible Employees a FY15 anniversary
increment. This anniversary increment will cause Employees who are eligible to
progress on the Wage Scale set forth in Appendix IV to advance 1 step from the
Employee’s step position on December 31, 2014.
In any year of this Agreement where the Mayor and City Council grant a Cost of Living
Increase, bonus, or other financial award not including a step or anniversary increment to
employees not in the bargaining unit, Employees shall receive the same Cost of Living
Increase, bonus, or other financial award not including a step or anniversary increment.
Such increase shall be effective on July 1 of that year.
D. Acting Out of Class Pay
An Employee who has completed his/her probationary period and who is temporarily
assigned to work in a classification in a higher pay grade than his/her regular
classification for a period in excess of five (5) consecutive regular work days, shall be
paid for all hours worked in such higher pay grade at either five percent (5%) above the
regular rate for his/her classification or the minimum rate for the higher pay grade,
whichever is greater.
9
E. Court and Call-In Pay
(1) An Employee who is required under the authority of a subpoena to appear as a
witness for the State or City in a criminal, civil or administrative proceeding shall
receive either a minimum of three (3) hours pay, or compensatory leave credit, at the
appropriate overtime rate, or the actual number of hours worked at the appropriate
overtime rate, whichever is greater, for; (i) all hours worked on a scheduled off day;
or (ii) all hours not contiguous to his/her individual work schedule.
(2) An Employee who is required to attend court as stated in E (1) above during hours
outside of his/her individual work schedule, but who is allowed (by an appropriate
officer of the court) to be “on-call”, i.e., to be accessible by telephone and able to
report to court within one (1) hour, shall receive three (3) hours pay, or compensatory
leave credit, at the appropriate overtime rate, at the Employees choice and subject to
the limits of Article 8F. The Employee shall notify the Employer of such designation
within twenty-four (24) hours of such call. It shall be the responsibility of all
Employees placed in an “on-call” status (by an appropriate officer of the court) to
immediately notify the Departmental Court Monitor or his/her designee.
F. Field Training Pay – An officer who is properly assigned to and actually furnishes field
training to probationary non-seasonal and seasonal Police Officers shall receive a field
training allowance of one dollar twenty-five cents ($1.25) per hour for each hour worked
as a field-training officer for seasonal officers, and one dollar seventy-five cents ($1.75)
per hour for each hour worked as a field-training officer for probationary non-seasonal
officers.
G. Specialty Pay – Specialty pay may be pyramided. Employees who qualify for more than one
specialty pay will receive the highest specialty pay available to the Employee. An
Employee with eligibility for an additional specialty pay shall receive fifty percent (50%)
of the next highest specialty pay category for which he/she is qualified. Thereafter, no
further specialty pay will be given for those Employees who qualify for more than two (2)
specialty pay classifications.
Employees assigned to the following positions are entitled to specialty pay at the
following rates:
10
Accident Reconstructioni. Investigator with certification in pedestrian, motorcycle and commercial motor
vehicle collision investigation by an accredited organization or school and on the Police Department’s active on-call roster. $ 500.00/year
ii. Investigator trained by the Maryland State Police, Florida Institute of Police Management, Northwest Institute or Texas A.M. and on the Police Department’s active on-call roster. $ 500.00/year
Quick Response Team MembersTactical Members: $ 500.00/yearNegotiation Members: $ 500.00/year
Evidence Technician /Forensic Computer Technician $ 500.00/yearTo receive the Evidence Technician Specialty Pay, the Employee must have eighty (80) hours of evidence technician training. This training shall include both a basic and an advanced school above training received during the member’s entrance level training. To receive the Forensic Computer Technician specialty pay, the Employee must attain one of the following certifications: “Certified Forensic Computer Examiner” or a “Certified Electronic Evidence Collection Specialist” by the IACIS. For each of the specialty categories, Employee must also be on the agency’s active on-call roster.
Intoximeter Operator $ 500.00/year
Mounted Unit $ 500.00/year
Fluency in Spanish $ 1,000/year
Fluency in Russian $ 1,000/year
Fluency in any foreign language identified by the Chief of Police from time to time in his/her sole discretion $ 1,000/year
Criminal Investigation Division $ 500.00/year
Drug Recognition Expert $ 500.00/yearThis specialty requires state certification as drug recognition expert (certificate) and maintaining certification as required.
H. K-9 Pay – Any Employee trained and certified as a K-9 officer shall receive additional
compensation (on or off-duty) for each week that the Employee has a Departmental
issued K-9 in his/her care and custody. K-9 officers shall receive seventeen dollars
11
($17.00) per day except those days on which the K-9is boarded in accordance with this
section. Such pay shall not be counted as time worked. When the K-9 Officer is unable
to furnish care and supervision of the K-9during vacation leave, the Employer shall
provide contracted boarding. All K-9 officers shall be assigned a take home vehicle for
transporting the K-9.
I. Inclement Weather Pay – When the Employer closes offices on a business day due to
inclement weather or other similar national disasters, an Employee who is required to
work on said day(s) shall be paid at his/her overtime rate for all hours worked in
accordance with the overtime provisions as defined in this Agreement.
J. Travel Pay – When the Department requires an Employee to be detailed to a location that is
more than forty-five (45) miles from Ocean City, Maryland, any travel time shall be deemed
to be on duty and compensated in accordance with this Agreement.
ARTICLE 10CLOTHING ALLOWANCES
A. Uniforms and Equipment - All uniforms and equipment, both initial issue and promotional,
are set forth in Appendix II of this Agreement. In the event that the uniforms or equipment
detailed in Appendix II are damaged through no fault of the Employee, become worn
through normal use, or are determined to be unsafe by the Police Chief, such uniforms or
equipment shall be replaced at no cost to the Employee.
B. Plain-Clothes Allowance - Employer shall pay a plain-clothes allowance of one thousand two
hundred fifty dollars ($1,250.00) per year to Employees assigned on a non-temporary basis
to the Criminal Investigation Division, Narcotics, and Intelligence. Reimbursement shall be
made by the Employer no sooner than the first full pay period following July 1 of each fiscal
year. If an Employee becomes eligible for the plain clothes allowance after the start of a
fiscal year, the Employer shall pro-rate the plain clothes allowance in increments of one
twenty-sixth of one thousand two hundred fifty dollars ($1,250.00) and pay the pro-rated
plain clothes allowance to the Employee on the first pay period following the date on which
the Employee becomes eligible. The Employees shall not be required to submit receipts as a
condition precedent to receiving the plain-clothes allowance.
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C. Shoe Allowance - Employer shall pay a shoe allowance of one hundred twenty dollars
($120.00) to be paid to the vendor or reimbursed to the employee no sooner than the first full
pay period following July 1 of each fiscal year.
ARTICLE 11HEALTH AND WELFARE
A. The Employer agrees to maintain the current health insurance benefits, as set forth in 11.B, to
employees and their eligible dependents during this Agreement.
B. Cost sharing, by payroll deduction, for the monthly premium for the level of health coverage
that each full-time employee is eligible for and elects shall be as follows:
PPO – Employer share = 85%Employee share = 15%
HMO – Employer share = 90%Employee share = 10%
High Deductible Plan with an HSA – Employer share = 85%. In addition, the Employer will contribute, each plan year, the following amounts to an Employee’s HSA as follows: individual coverage - $1250; family coverage - $2500.Employee share = 15%
Health Insurance Coverage is an IRS Section 125 Pre tax/after tax option for the premium co-
shared by the insured. For FY14, this provision shall become effective as of the Employer’s next
health insurance open enrollment period.
C. Officers hired before July 1, 2005, vested with 15 or more years of service, and
officers hired on or after July 1, 2005 and before July 1, 2011, vested with 25 or more
years of service, who retire during the life of this Agreement shall have a choice of
two (2) programs for health care coverage on an 80% Employer and 20% retiree
monthly premium co-share basis:
1. Preferred Provider Organization (living in current service area)2. Indemnity Plan (living out of service area)
D. Officers hired after July 1, 2011, vested with 25 or more years of service, who retire during
the term of this Agreement, are eligible to participate in the Employer’s retiree health care
plans and shall receive a retiree benefit amount of $663 per month until reaching age 65 or
Medicare eligibility age. This benefit amount will be increased each July 1 by the same
percentage increase of the Employer’s premium cost for retiree health care as provided for in
11.C. up to a maximum increase of 3% per year.
E. The Employer shall pay 100% of the following life insurance coverage for the employee:
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Group life insurance with coverage 200% of annual salary not to exceed
$200,000 after completion of one (1) year of service. This policy also
includes accidental death and dismemberment coverage one (1) times
annual salary and dependent life insurance. New employees under one
(1) year of service receive $5,000 in life and accidental death &
dismemberment coverage.
F. The Employer shall pay 100% of the cost of long-term disability coverage after the first year
of service. There is a six-month qualifying period.
G. The Employer shall pay the group membership fee for the blood bank for full-time
employees and retirees.
H. The Employer provides ambulance service to employees and their dependents within or from
the city limits.
I. The Employer shall provide bus service within the city limits at no charge to employees upon
presentation of their identification card.
J. Tuition reimbursement shall be offered to full-time Employees after 6 months of employment
to a maximum of one thousand five hundred dollars ($1,500.00) per calendar year.
Tuition shall be reimbursed when the Employee leaves within one (1) year of completed
courses.
ARTICLE 12PENSION PLAN, RETIRED MEMBERS & LINE OF DUTY DISABILITY BENEFIT
A. 1. Employees hired before April 13, 2011 who retire on or after July 1, 2006, after
completion of 25 years of service who elect a single life annuity as defined in the Public
Safety Employees Pension Plan (PSEPP), shall receive normal retirement benefits as
monthly income payable for life in an amount equal to 60% of the 36 month final average
monthly compensation in accordance with the PSEPP trust agreement. Employees are
required to contribute 8% of their annual salary to the PSEPP to date of retirement or the
date on which a DROP participant terminates employment, whichever is earlier. The
pension calculation date shall change the actual anniversary date of each employee.
2. The current Public Safety Employees Pension Plan (PSEPP) shall be amended as of
July 1, 2013 to provide as follows: Employees hired after June 30, 2011 shall be enrolled in
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the PSEPP as of July 1, 2013 or, if later, their respective dates of hire with service credited
for benefit and vesting purposes from their respective dates of hire whether before or after
July 1, 2013. Under the PSEPP, those Employees who elect a single life annuity as defined
in the PSEPP shall, upon attainment of age 55 and completion of 25 years of service, receive
normal retirement benefits as monthly income payable for life in an amount equal to 60% of
the 60 month final average monthly compensation in accordance with the PSEPP trust
agreement. Until their retirement date, Employees are required to contribute to the PSEPP
effective the first pay date following June 30, 2013 as follows:
Years of Service % of Contribution0 to date of retirement 8%
Each Employee who is enrolled in the PSEPP as of July 1, 2013 shall no longer participate in the
ICMA Retirement Corporation Governmental Money Purchase Plan & Trust and the Employee’s
accrued benefits under that plan shall be actuarially converted and, along with corresponding
assets, be transferred directly to and merged into the PSEPP and used to fund the Employee’s
benefit accrued under the PSEPP benefit formula.
B. Employer will contribute a 25% match of deferred compensation employee contributions up
to a maximum match of five hundred dollars ($500) per year per employee to the ICMA
Retirement Corporation 457 plan.
C. Retiree Death Benefit - There shall be a retiree death benefit in the amount of Ten Thousand
Dollars ($10,000.00) for employees retiring during the duration of this Agreement.
D. Employer shall amend the PSEPP to provide a voluntary Deferred Retirement Option Plan
(DROP) for eligible employees in accordance with Appendix V.
E. Line of Duty Disability Benefit. The Employer shall provide the following benefits for an
Employee who is injured in the line of duty:
1. Eligibility - An Employee shall be eligible for line of duty disability benefits under
this Section if the Employee sustains a catastrophic physical injury in the line of duty
which results in:
a. extensive physical brain damage causing total incapacity orb. the loss of or loss of use of any combination of two or more:
i. hands;ii arms;
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iii. feet;iv. legs, orv. eyes; or
c. total inability to perform any job function as a sworn police officer.2. Determination of Eligibility - The determination of eligibility for a benefit under this
Section shall be made by the Mayor and City Council in their sole discretion and this
decision shall be final and binding on all parties. The Mayor and City Council shall
have the right to appoint an impartial hearing officer to render an advisory opinion on
the question of eligibility.
3. Application and Submission of Supporting Information: An Employee shall submit
an application for a benefit under this Section on a form provided by the Employer no
later than 1 year after the date of injury. At the time of the application, the Employee
shall submit medical documentation supporting eligibility.
4. Benefit Payable to the Employee Prior to normal retirement date - Subject to the
provisions of this Section, an Employee determined to be disabled pursuant to this
Section shall receive 100% of the Employee’s straight time annual compensation
based upon the Employee’s rank as of the date of injury. Such Benefit payment shall
commence as of the date of the injury. The Employee shall apply for other benefits
provided by the Employer including benefits under workers compensation, long-term
disability and United States Social Security, and any such benefits that are paid to
Employee shall count toward the benefit payable under this Section. Subject to the
provisions of this Section, the disability benefit shall continue until the Employee
would have reached his or her normal retirement date under the terms of the PSEPP
then in effect. The Employee shall be deemed to be discharged from employment as
of the date of the commencement of the Benefit payable in this subsection, subject to
the benefits set forth in Paragraph 5.
5. Line of Duty Retirement Benefit Payable - An Employee who is determined to be
disabled under the terms of this Section, shall continue to contribute to and accrue
service under the PSEPP until that Employee would have reached his or her normal
retirement date under the terms of the PSEPP then in effect. At that time, the
Employee shall receive a pension benefit under the terms of the Plan calculated based
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on 25 years of service at his or her normal retirement date and final average pay
based on the Employee’s last date of actual work as a sworn police officer.
6. Option to Employ in Another Position - In lieu of paying the Benefit payable prior to
attainment of normal retirement date, the Employer shall have the option to require
the Employee to work in a position outside the bargaining unit, provided that the
Employee is qualified and capable of performing the essential functions of the
position. While employed in such position, the Employee shall be paid at no less
than his/her straight time annual compensation based upon the Employee’s rank as of
the date of injury with such adjustments in pay and service credit under PSEPP as if
the Employee worked in the bargaining unit.
F. The Employer shall distribute a booklet to all employees explaining all of the retirement
benefits available by July 31, 2008, and thereafter when any plan changes occur.
G. Any employee who retires (commences receiving a retirement pension benefit from the
PSEPP during the term of this Agreement shall automatically be entitled to receive any
enhancements to the pension plan made in or during the next succeeding collective bargaining
agreement between the Union and the Employer as of the date of commencement of such
enhancements.
H. Military Service and Seasonal Officer Service Credit – All employees with active military
service with the armed forces of the United States or the State of Maryland including the U.S.
Coast Guard, and/or seasonal officer service for the Employer shall be entitled to be credited
for each month of military service and/or seasonal officer service as defined in the plan to
reach eligibility for a normal retirement benefit up to a combined maximum of thirty-six (36)
months.
ARTICLE 13TRANSFERS
A. Seasonal Deployment - When the Department initiates a change in deployment
(summer/winter), the affected employee(s) shall be given a thirty (30) day notice prior to the
effective date of the deployment unless the employee and the Department mutually agree to
modify the notice requirement.
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B. Divisional Transfers - When the Department initiates a divisional transfer of an employee,
said employee shall be given seven (7) days notice prior to the effective date of transfer
unless the employee and the Department mutually agree to modify the notice requirement.
C. Special Event Detail – When the Department initiates a Special Event detail of an employee,
said employee shall be given seven (7) days notice prior to the effective date of the special
event detail unless the employee and the Department mutually agree to modify the notice
requirement.
D. Emergency Transfers – The notice provisions in this article shall not apply for transfers and
special event detail due to employee illness, injury, non-notice leave, discipline, suspension,
natural disasters, acts of God, civil emergencies, or homeland security events as determined
by the Chief of Police.
ARTICLE 14VACATIONS, HOLIDAYS, DAYS OFF AND SPECIAL LEAVE
A. Employees of the bargaining unit shall be entitled to ninety-six (96) hours of holiday leave
during the contract year for the following stated holidays as specified in Appendix III.
Fourth of July ChristmasLabor Day New Year’s DayColumbus Day Martin Luther KingVeteran’s Day President’s DayThanksgiving Memorial Day
B. Employees who work on Thanksgiving Day and December 25th, between 0001 hrs. and
2400 hrs. or December 31st from 0600 hrs. through 0600 hrs. January 1st shall be paid at
one and one half times their regular rate of pay.
C. Each employee shall accrue sixteen (16) personal leave hours per calendar year to be used
within the calendar year.
D. Annual leave - All employees in the Bargaining Unit shall be entitled to receive paid
annual leave accrued in accordance with the following schedule:
Years of Continuous Service Accrual Per Pay Period/Total Per Year
0 but less than 5 3.08 (80 hours/year)5 but less than 10 4.62 (120 hours/year)10 but less than 20 6.15 (160 hours/year)20 years or more 7.69 (200 hours/year)
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Requests to use annual leave will be granted whenever minimum manpower staffing
requirements, as determined from time to time by the Chief of Police, are met based on the
earliest date each request is made without regard to seniority.
E. Sick Leave - All employees in the Bargaining Unit shall be entitled to receive paid sick
leave accrued at the rate of eight (8) hours per calendar month to a maximum of two-
hundred forty (240) hours. The use of sick leave shall be in accordance with the employer’s
personnel policy.
F. Jury Leave – An employee of the bargaining unit shall be entitled to leave with pay for all
regularly scheduled work hours that he/she is required to serve as a member of a jury. Any
compensation received by the employee shall be reimbursed to the employer.
G. Military Leave – An employee of the Bargaining Unit who serves in a military training or
reserve program of the Armed Forces of the United States shall be entitled to leave with pay,
provided he/she offers valid proof of such military service. In no event, however, shall
military leave exceed a maximum of ten (10) regularly scheduled workdays per year.
Employees called to active military duty shall receive a military combat pay differential
based on the difference between their base salary from the employer and their military
compensation.
H. Bereavement Leave - All employees in the Bargaining Unit shall be entitled to leave with
pay for three (3) consecutive work days, or four (4) consecutive work days if the funeral is
more than 200 miles one way from Ocean City, in the event of a death in his/her immediate
family to include the following: spouse, child, brother, sister, legal guardian, current brother-
in-law, current sister-in-law, parents, current parents-in-law, grandparents, current
grandparents-in-law or grandchildren.
ARTICLE 15DISCIPLINE
A. The Department will abide by the standards outlined and specified in the Maryland Law
Enforcement Officer’s Bill of Rights (L.E.O.B.R.) for all disciplinary matters pertaining to
bargaining unit members.
B. The Department agrees that disciplinary hearing boards will be comprised solely of sworn
police officers from other Maryland police agencies and no police officers from the Ocean
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City Police Department will serve as members of hearing boards for disciplinary matters
concerning bargaining unit members.
C. Within ten (10) days after the Chief makes a finding as to an IAD report of its investigation,
the Department shall advise the affected member of its finding, i.e. whether sustained, not
sustained, unfounded or exonerated. It is understood that where an investigation of a charge
encompasses multiple charges growing out of the same incident, advisement concerning the
outcome may be deferred pending completion of the entire investigation.
1. For minor disciplinary matters, where a one person Disciplinary Hearing Board is
established at the discretion of the Department, such hearing shall be scheduled no sooner
than thirty (30) days from the date that counsel for the accused employee receives a copy of
the charges and the IAD case book material, unless a shorter period is mutually agreed upon
by the Department and counsel.
2. For major disciplinary matters, where a three person Disciplinary Hearing Board is
established, such hearing shall not be scheduled any sooner than forty-five (45) days from
the date that counsel for the accused receives a copy of the charges and the IAD casebook
material, unless a shorter period is mutually agreed upon by the Department and counsel.
D. No Hearing Board, except a Suspension Hearing, shall be held on any charges that relate to
conduct which is also the subject of a criminal proceeding, until such time as criminal
charges are disposed of prior to any appeal, except an appeal de novo to Maryland Circuit
Court. However, the employer may proceed with a Hearing Board after the criminal case
has been postponed once by the defense or six (6) months has passed since the initiation of
criminal charges, whichever occurs first.
ARTICLE 16ADMINISTRATIVE LEAVE FOR FOP REPRESENTATIVES
AND EMPLOYEE ROSTER
A. Union Leave
1. The Employer shall annually grant to the FOP four hundred (400) hours of paid leave to
conduct FOP business. Unused employer-granted leave may be carried over from one
year to the next except that the total accumulated carry over of such leave from one
year to the next may not exceed 96 hours.
2. The Employer shall credit to the FOP’s leave bank all personal leave days or hours
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(paid) not used by members by the end of the calendar year, except those which the
employee is entitled to carry over pursuant to this Agreement.
3. The FOP may create and administer a bank of donated leave for the purpose of
providing additional paid time to conduct Union business. The FOP must provide to
the Employer a signed authorization form to deduct annual leave from the accruals of
donating members.
4. The Employer shall accept the form (provided by the FOP) signed by members of the
bargaining unit authorizing the automatic deduction of annual leave for credit into the
FOP leave bank. Such authorization shall remain in effect until revoked by the
Employee.
5. The total leave granted for FOP business shall not exceed 800 hours in any fiscal year.
6. All use of union leave must be approved in writing, in advance, by the Chief of Police
or his/her designee in the following manner:
a. All union leave requests shall be submitted directly to the Office of the Chief at
least fourteen (14) days prior to the requested leave date(s). When special
circumstance prevent the union from submitting a request for union leave directly to
the Office of the Chief at least fourteen (14) days prior to the requested leave
date(s), the FOP President or his/her designee shall meet as soon as practical with
the Chief of Police or his/her designee to discuss the leave request.
b. For requests made at least fourteen (14) days prior to the requested leave date(s), the
Chief of Police or his/her designee shall respond to the FOP President in writing at
least seven (7) days prior to the requested leave date(s) and either approve or
disapprove the leave request. For all other requests, the Chief of Police or his/her
designee shall respond to the FOP President in writing as soon as practical.
c. When police services will not be affected adversely, no reasonable request for union
leave shall be denied.
B. Negotiations – Up to seven (7) employees designated by the FOP shall be granted leave with
pay at an employee’s regular rate for meetings between the parties at times mutually agreed
to by the parties for the purpose of negotiating a successor Agreement.
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C. The Department shall provide the FOP with a roster of all new sworn employees and their
addresses.
ARTICLE 17JOINT LABOR-MANAGEMENT LIAISON COMMITTEE
There shall be established within the Police Department a Joint Labor-Management
Liaison Committee consisting of up to two (2) representatives of the Department appointed by
the Police Chief and up to two (2) representatives designated by the FOP. The Committee shall
meet not less than quarterly except upon the majority consent of the Committee. It shall
consider, evaluate, and if in agreement, make recommendations to and/or advise the Police Chief
and/or his/her designee with respect to specific matters bearing upon the economy, efficiency, or
other improvement in Departmental operations and/or upon the welfare of its employees whether
or not such matters are negotiable. FOP representatives shall be deemed to be in duty status
while attending such meetings. Nothing in this Article shall constitute a substitution for the
grievance procedure contained in this agreement.
ARTICLE 18PROTECTION AGAINST LIABILITY
Legal Counsel shall be provided in any civil case when the plaintiff alleges that an
employee should be held liable for acts alleged to be within the scope of his/her employment
and/or his/her official capacity. Subject to the approval of the employer and provided the
employee cooperates in the defense, indemnification for compensatory damages will also be
provided to any employee of the unit for actions arising out of the scope of his/her employment.
The decision as to indemnification as to punitive damages shall be at the sole discretion of the
Mayor and City Council and shall not be subject to the grievance procedure.
ARTICLE 19NO STRIKE, SECONDARY BOYCOTT OR LOCKOUT
A. The FOP agrees that during the term of this Agreement, neither it nor any employee
covered herein shall engage in, initiate, sponsor, support, or direct a strike or secondary
boycott or organized job action, sick out or slow down or directly or indirectly picket the
Employer or any of its property. The Employer agrees that there shall be no lockout
during the term of this Agreement.
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B. If the FOP shall violate any of the provisions hereof:
(1) Its designation as exclusive representative may be revoked by the Labor
Commissioner.
(2) It may be ineligible to participate in elections or to be certified as exclusive
representative for a period of not less than three (3) years thereafter; and
(3) The Department may refrain from making payroll deductions on behalf of the
FOP for a period of three (3) years thereafter.
C. Nothing in this Agreement shall deprive the Employer of remedies available to it under
applicable law in the event of a strike.
ARTICLE 20 BULLETIN BOARDS AND COMMUNICATIONS
A. The Employer agrees to provide reasonable bulletin board space labeled with the FOP logo
and name in Departmental facilities for the purpose of allowing the FOP to inform its
membership of FOP business and activities. The FOP President and/or FOP Secretary shall
sign all notices. No scurrilous or defamatory material shall be posted. The Department
shall remove any materials posted in violation of this Section. The space so designated
shall be maintained in an orderly manner to include periodic removal of outdated material.
B. The Employer agrees to permit the President of the Fraternal Order of Police or his or her
designee to have reasonable use of the Department’s voice mail and e-mail system to
communicate with the employees of the bargaining unit, provided that no scurrilous or
defamatory material shall be communicated.
ARTICLE 21LAY-OFF
In the event that the Employer decides to layoff Employees, the layoffs shall be by
seniority within the Department. Senior Employees in a senior rank in which layoffs occur shall
be moved to a lower rank. Employees who are laid off are eligible for recall for eighteen (18)
months from the date of layoff in reverse order of layoff, provided that the Employee is qualified
to return to work at the time of recall. Employees shall have twenty-one (21) days from date of
transmission of notification by certified mail, return receipt requested or personal service of the
notice to report for duty. The Employer shall supply a copy of the recall notice to the FOP
23
President. The Employer shall layoff part-time and seasonal employees prior to layoff of any
full time sworn Employee, and the Employer shall recall all full time sworn Employees
otherwise eligible for recall prior to employing any part-time or seasonal employees.
ARTICLE 22SEVERABILITY
If any term or provision of this Agreement is, at any time during the life of this
Agreement, determined by a court of competent jurisdiction to be in conflict with any applicable
law, constitution, statute or ordinance, such term or provision shall continue in effect only to the
extent permitted by law. If any term or provision is so held to be invalid or unenforceable (or if
the parties agree that it is), such invalidity or unenforceability shall not affect or impair any other
term or provision of this Agreement.
ARTICLE 23PERSONAL PRONOUNS
In all instances in this Agreement in which the masculine form of the third person
pronoun is used, such pronoun shall refer to both male and female employees.
ARTICLE 24PRINTING OF AGREEMENT
This Agreement shall be printed and distributed to the bargaining unit by the FOP. The
Employer shall reimburse the FOP for fifty percent (50%) of the cost for said printing.
ARTICLE 25MISCELLANEOUS PROVISIONS
A. Seniority within the Department shall be defined as follows:
1. Rank2. Time in Rank3. Date of Hire4. Academic ranking in entrance level academy training.
B. Employees who are detailed to instruct or participate in the instruction at the Eastern Shore
Criminal Justice Academy or any other training facility by Departmental special order or
otherwise, shall be compensated by the Department at their appropriate pay rate as defined in
this Agreement for all hours worked or any portion thereof, unless the employee agrees that
compensation be paid by the Eastern Shore Criminal Justice Academy or other training
facility to which the employee is detailed.
24
C. Each employee shall receive at least two (2) performance evaluations during each year to
evaluate his/her performance during summer and winter work assignments.
D. Any employee who sustains an occupational injury or illness in the line of duty that prevents
him/her from performing full duties as a police officer shall be temporarily assigned to a
light duty position within the Police Department if available and upon approval of the
attending physician until such time as the officer has reached his/her maximum medical
improvement. Upon reaching maximum medical improvement, the officer shall be restored
to his or her former full-time position when the attending physician determines and approves
the officer to be able to resume all responsibilities of that position.
E. Any Employee, who is entitled to receive temporary total disability benefits under the
workers’ compensation law, shall be paid his/her regular rate based on 40 hours per week for
all applicable hours for a maximum of 6 months from the date of the Employee’s first injury.
After 6 months, this benefit shall cease unless an Employee arranges an evaluation by an
Employer-selected doctor and, as a result of that evaluation, that doctor concludes that the
Employee continues to be prevented from performing his/her full duties as a police officer.
In such cases, this benefit shall continue to be payable. Thereafter, the Employer has the
right to seek a doctor evaluation, as described herein, once every 6 months for as long as the
Employee seeks to continue receiving this benefit.
F. The parties shall form a “Take Home Vehicle Study Committee”. The Committee shall be
comprised of three (3) members representing the Employer and three (3) members
representing the Union. The Committee shall review the feasibility of the Police Department
establishing a take home vehicle policy for certain units within the Police Department. Any
recommendation(s) made by a majority of the Committee shall be forwarded to the Police
Commission for review. The Police Commission may forward the recommendation of the
Committee to the Mayor & City Council for review and consideration. All decisions
regarding take home vehicles remain in the sole and absolute discretion of the Mayor & City
Council.
ARTICLE 26DURATION
This Agreement shall become effective July 1, 2013 and remain in full force and effect through
25
June 30, 2015. It shall automatically be renewed from year to year thereafter, unless either party
shall give to the other party written notice of a desire to terminate, modify or amend this
Agreement. Such notice shall be given to the other party in writing by certified mail no later
than October 1 of the year preceding the date of termination.
26
The undersigned parties execute this Agreement by and through the following authorized
representatives
Ocean City Lodge #10 Fraternal Order of Police, Inc.
_____________________________________Sgt. Shawn Jones, President
_____________________________________Cpl. Joseph Bushnell, Vice President
_____________________________________Cpl. Vance Row, Secretary
_____________________________________Sgt. James Grady, Negotiation Committee
_____________________________________Cpl. Carl Perry, Negotiation Committee
_____________________________________Sgt. Brian Mongelli, Negotiation Committee
_____________________________________Ofc. Trevor Greenawalt, Negotiation
_____________________________________Herbert Weiner, FOP Counsel
_____________________________________Gary McLhinney, FOP Labor Consultant
The Town of Ocean City Maryland
___________________________________Richard W. Meehan, Mayor
___________________________________David L. Recor, ICMA-CM, City Manager
___________________________________Guy R. Ayres, City Solicitor
___________________________________John M. Gilman, Labor Counsel
27
TOWN OF
) OCEAN CITY The White Marlin Capital of the 11’ rIo’
MAYOR & CITY COUNC IL PU. BOX 158 Oc:YAv
APPENDIX I MAR YLAN1) 21843-0158
www-2ownoceau-nfl,nd.us
Ocean City Police Department WA YOR
Office of the Chief RICHARD W 11 FHAN
6501 Coastal Highway (’tIC COUNCIL MEMEIERS
P.O. Box 759 JOSFJ’I M MITRF4I(
Ocean City, Maryland 21843 NANCY
HOWARD
.IAM IS, lAO March 5, 2008 JAMRS ’N HANCDUK. III
MARY F KNIGIIT II OYD MARTIN MARGARET HULA
Fraternal Order of Police F.O.P. President DENN I S W DARE
Ocean City Lodge 10 SKL)L L. JA ( 013S
P.O. Box 1198 Ocean City, Maryland 21843
Dear F. 0. P. President:
This will confirm that during negotiations for the collective bargaining agreement commencing on July 1, 2008, the F.O.P. and the Town of Ocean City discussed the schedules and workweeks. This will confirm that during the term of the Agreement commencing .July 1, 2008, and subject to the provisions of that Agreement, the Employer has agreed to maintain its current regular workweeks.
Sincerely,
" -A ~ 0’-& z Bernadette A. DiPino Chief of Police
Ocean City, MD
MI-ANWIM IDAY
2001
-27- Collective Bargaining Agreement
July 1,2008� June 3O,201l 28
Appendix II
Ocean City Police DepartmentUniform and Equipment Detail
The following is initial issue equipment and clothing:
Badges (2) Belt Keepers (4-6)Bike Gloves (for designated officers)Black TieMulti-Season JacketNavy Blue SweaterBusiness Cards4 Bike Shirts (for officers who are primarily assigned to ride a bike)Chevrons (as needed)Class “A” Uniform Dress Blouse (four-year phase
in)Collar DevicesCommendation Ribbons (as earned) CPR Micro Holster KitDress Navy Blue Uniform Pants (two/officer with
dress blouse)Expandable Baton with Baton HolderFirearmGarrison BeltHandcuff Cases Handcuffs (two upon request)Holster for flashlightInterchangeable Uniform HatMagazine PouchNameplates for shirt, jacket and bike jacket
(soft velcro for bike jackets)OC SprayOC Spray HolderBlack Padded Bike Shorts (for bike trained officers)Duty Pants – Navy Blue (6)Pens, Pencils, Notebooks, Annotated Code, Traffic
Article (available upon request)Plain-Clothes Badge Holder (for designated
officers)Plain-Clothes Magazine Holder (for designated
officers)Plain-Clothes security holster (for designated
officers) Quality Handcuff Keys (2)
Radio EarpieceRadio HolderRadio with Two Batteries and ChargerRain CoatRain Hat CoverReflective OSHA Approved Traffic VestSam/Sally Brown (web gear)Security HolsterShirt StaysShirts
Six Long-Sleeve Navy Blue Uniform Shirts
Six Short-Sleeve Navy Blue Uniform ShirtsShoe Purchase-Work Related $120.00/yearLED Flashlight (With Charger and Orange Traffic
Wand). Each operable Stinger flashlight will be exchanged for a LED flashlight.
Three Magazines (for firearm)Tie ClaspWhistleNavy Blue Mock Turtle Neck for Long Sleeve Winter Shirt (four/officer)Winter GlovesWinter Hat (knit cap imprinted with OCPD)WMD Protective Gear Including Air Mash
Ballistic Vest fitted to individual officer
This equipment and clothing list may be modified by mutual agreement of the parties and any modified list shall be published in writing.
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FY14 Holiday Schedule Date of ObservanceFourth of July 07/04/13 ThursdayLabor Day 09/02/13 MondayColumbus Day 10/14/13 MondayVeterans Day 11/11/13 MondayThanksgiving Day 11/28/13 Thursday (2 days) 11/29/13 FridayChristmas Eve 12/24/13 TuesdayChristmas Day 12/25/13 WednesdayNew Year’s Day 01/01/14 WednesdayMartin Luther King Birthday 01/20/14 MondayPresident’s Day 02/17/14 MondayMemorial Day 05/26/14 Monday
FY15 Holiday Schedule Date of ObservanceFourth of July 07/04/14 FridayLabor Day 09/01/14 MondayColumbus Day 10/13/14 MondayVeterans Day 11/11/14 TuesdayThanksgiving Day 11/27/14 Thursday (2 days) 11/28/14 FridayChristmas Eve 12/24/14 WednesdayChristmas Day 12/25/14 ThursdayNew Year’s Day 01/01/15 ThursdayMartin Luther King Birthday 01/19/15 MondayPresident’s Day 02/16/15 MondayMemorial Day 05/25/15 Monday
Appendix III
APPENDIX IV
Step
PFC Corporal Sergeant
% Between Grades: 7.50% 7.50% 7.50%
Annual Hourly Annual Hourly Annual Hourly Annual Hourly1 $ 40,304.37 $ 19.3771 $ 43,327.23$ 20.8304 $
46,576.722.3927 $ 50,069.97 $
24.0725.00% 2 42,319.59 20.3460 45,493.55 21.8719 48,905.57 23.5123 52,573.46 25.2757
5.00% 3 44,435.57 21.3633 47,768.24 22.9655 51,350.86 24.6879 55,202.37 26.53965.00% 4 46,657.34 22.4314 50,156.64 24.1138 53,918.38 25.9223 57,962.26 27.86655.00% 5 48,990.21 23.5530 52,664.48 25.3195 56,614.31 27.2184 60,860.38 29.25985.00% 6 51,439.72 24.7306 55,297.70 26.5854 59,445.03 28.5793 63,903.42 30.7228
5.00% 7 54,011.71 25.9672 58,062.59 27.9147 62,417.28 30.0083 67,098.58 32.25895.00% 8 56,712.29 27.2655 60,965.72 29.3104 65,538.14 31.5087 70,453.50 33.8719
5.00% 9 59,547.91 28.6288 64,014.00 30.7760 68,815.05 33.0842 73,976.18 35.56552.00% 10 60,738.87 29.2014 65,294.28 31.3915 70,191.35 33.7458 75,455.70 36.27682.00% 11 61,953.64 29.7854 66,600.17 32.0193 71,595.18 34.4208 76,964.82 37.00232.00% 12 63,192.72 30.3811 67,932.17 32.6597 73,027.08 35.1092 78,504.11 37.74242.00% 13 64,456.57 30.9887 69,290.81 33.3129 74,487.62 35.8114 80,074.20 38.49722.00% 14 65,745.70 31.6085 70,676.63 33.9791 75,977.38 36.5276 81,675.68 39.26720.00%2.00% 16L 67,060.62 32.2407 72,090.16 34.6587 77,496.92 37.2581 83,309.19 40.0525
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APPENDIX VII
First Reading
Second Reading
ORDINANCE 2008-
AN ORDINANCE AMENDING THE OCEAN CITY, MARYLAND PUBLIC SAFETY EMPLOYEES PENSION PLAN AND TRUST
WHEREAS, Mayor and City Council of Ocean City (the "City") has adopted The Ocean City, Maryland Public Safety Employees Pension and Trust (the "Plan") effective as indicated.
WHEREAS, Section 7.1 of the Plan permits the City to amend the Plan; and
WHEREAS, the City desires to amend the Plan to reflect the establishment of an ongoing DROP program and a special DROP program as a result of a collective bargaining agreement between the City and FOP Lodge No. 10 ("FOP Union"), both effective July 1, 2008.
NOW, THEREFORE, BE IT ENACTED AND ORDAINED BY THE MAYOR AND CITY COUNCIL OF OCEAN CITY THAT THE OCEAN CITY, MARYLAND PUBLIC SAFETY EMPLOYEES PENSION PLAN AND TRUST BE, AND IT IS HEREBY AMENDED, AS FOLLOWS:
Effective July 1, 2008, the following new Sections 3.13 and 3.14 shall be added at the end of Article 3:
3.13 ONGOING DROP PROGRAM. Effective July 1, 2008, the City shall offer an ongoing DROP program to Employees covered under the collective bargaining agreement between the City and FOP Union then in effect under which Plan benefits shall be provided in accordance with the following provisions:
(a) Only Participants who are "Eligible DROP Participants" or a "Eligible Special DROP Participant" shall be eligible to participate in the ongoing DROP program. An "Eligible DROP Participant" is a Participant with Periods of Credited Service which, within a reasonable period of time, are expected to total twenty-five (25) years.
(b) Within a reasonable period of time prior to the date on which the Periods of Credited Service of an Eligible DROP Participant are expected to total twenty-five (25) years, the City shall notify such a Participant of his or her eligibility for the ongoing DROP program and shall provide a written explanation of the Participant’s benefit in the ongoing DROP program. The Participant shall be given forty-five (45) days to elect to participate in the ongoing DROP program, and such election shall be made by the Participant in writing on a form supplied by the
32
City and shall include a release of all claims the Participant may have against the City and its officers and employees, the Plan and the fiduciaries of the Plan, in a form approved by the City Solicitor. The election to participate shall be voluntary.
(c) An Eligible DROP Participant who fails to make an affirmative written election to participate in the ongoing DROP program within the time period for making such elections shall not be eligible to participate in the ongoing DROP program, and his or her benefit under the Plan shall be determined without regard to this Section 3.13. The election of an Eligible DROP Participant to participate in the ongoing DROP program may be revoked by the Participant by notice in writing delivered to the City at any time within seven (7) days after the election is made and thereafter shall be irrevocable.
(d) With regard to an Eligible DROP Participant who makes an election to participate in the ongoing DROP program (a"DROP Participant"), effective on the first day of the month coincident with or next following the date his or her Periods of Credited Service total twenty-five (25) years (the "DROP Participation Date"), the following provisions shall apply:
(e) The provisions set forth in Section 3.13 (d) (iii) through (g) shall apply for an
(i) The DROP Participant’s Accrued Benefit as of his or her DROP Participation Date shall not be increased. As referred to herein, the Drop Participant’s "Retirement Date" shall be the date on which he or she terminates employment which shall be no later than 3 years after the DROP Participation date.
(ii) The City shall establish and maintain on behalf of the DROP Participant a bookkeeping account (the "Account") to which shall be credited (A) the amount of the monthly retirement benefit the DROP Participant would have received had he or she retired as of his or her DROP Participation Date and elected the life only option, and (B) interest credits as determined below. The amount described in (A) shall be credited as of the first day of each calendar month commencing with the DROP Participation Date and ending with the first day of the calendar month immediately preceding the Participant’s Retirement Date.
(iii) Neither the establishment of an Account nor the crediting of amounts to an Account shall be construed as an allocation of Plan assets to, or a segregation of such assets in, such an Account, or as otherwise creating a right in any person to receive specific assets of the Plan. The benefit attributable to the DROP Participant’s Account shall be paid from the general assets of the Plan.
(iv) As of the last day of each calendar month commencing with the last day of the calendar month in which falls the DROP Participation Date and ending with the last day of the calendar month coincident with or immediately preceding the Participant’s Retirement Date (subject to the last sentence of subsections (e) and (f) and the second sentence of subsection (g)), the Account maintained on behalf of a DROP Participant shall be credited with interest equal to the monthly equivalent of the percent per annum yield for 6-month CD’s (secondary market) for the immediately preceding month, as reported in Federal Reserve Statistical Release H.R. 15.
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July 1,2008�June 30, 2011 33
(v) Notwithstanding the second sentence of Section 6.2(b) and subject to the first sentence of Section 6.2(b), a DROP Participant shall make contributions to the Plan pursuant to Section 6.2(a) commencing on July 1, 2008 and ending on his or her Retirement Date.
(e) Upon his or her Retirement Date under the ongoing DROP program, a DROP Participant shall be eligible to receive, notwithstanding any other provision of this Plan to the contrary, a lump sum distribution in cash equal to the balance of his or her Account upon his or her Retirement Date and, in accordance with the applicable provisions of this Article 3, a monthly retirement benefit equal to the benefit the DROP Participant would have received had he or she retired as of his or her DROP Participation Date and elected the life only option (or, if the DROP Participant elects, pursuant to Section 3.5, a form of benefit other than the life only option, a monthly retirement benefit equal to the Actuarial Equivalent of the benefit the DROP Participant would have received had he or she retired as of his or her DROP Participation Date and elected the life only option). In lieu of a lump sum distribution, a DROP Participant may elect to receive the Actuarial Equivalent of the balance of his or her Account upon his or her Retirement Date in the same form of benefit in which he or she elects to receive the monthly retirement benefit referred to in the previous sentence. If elected, the lump sum distribution shall be paid as soon as administratively feasible following the DROP Participant’s Retirement Date (or, if the DROP Participant so elects, as soon as administratively feasible following the January 1 next following his or her retirement date), and the monthly benefit shall commence as of the first day of the month coincident with or next following his or her Retirement Date. If a DROP Participant elects to defer payment of his or her lump sum distribution pursuant to the preceding sentence, his or her Account shall be credited with interest pursuant to paragraph (d)(iv) above through and including the December 31 next following his or her retirement date.
(f) In the event a DROP Participant terminates employment on or after his or her DROP Participation Date by reason of total and permanent disability (as defined in Section 3.7), the DROP Participant shall be eligible to receive, notwithstanding any other provision of this Plan to the contrary, a lump sum distribution of cash equal to the balance of his or her Account upon his or her employment termination Date and, in accordance with the applicable provisions of this Article 3, a monthly retirement benefit equal to the benefit the DROP Participant would have received had he or she retired as of his or her DROP Participation Date and elected the life only option (or, if the DROP Participant elects, pursuant to Section 3.5, a form of benefit other than the life only option, a monthly retirement benefit equal to the Actuarial Equivalent of the benefit the DROP Participant would have received had he or she retired as of his or her DROP Participation Date and elected the life only option). In lieu of a lump sum distribution, a DROP Participant may elect to receive the Actuarial Equivalent of the balance of his or her Account upon his or her employment termination Date in the same form of benefit in which he or she elects to receive the monthly retirement benefit referred to in the previous sentence. If elected, the lump sum distribution shall be paid as soon as administratively feasible following the DROP Participant’s Termination Date (or, if the DROP Participant so elects, as soon as administratively feasible following the January 1 next following the employment termination Date), and the monthly benefit shall commence as of the first day of the month coincident with or next following the employment termination Date. If a DROP Participant elects to defer payment of his or her lump sum distribution pursuant to the preceding sentence, his or her Account shall be credited with interest pursuant to paragraph (d)(iv) above through and including the December
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July 1,2008�June 30, 2011 34
31 next following the Termination Date.
(g) In the event a DROP Participant dies on or after the DROP Participation Date and before his or her retirement date under the ongoing DROP program, his or her Beneficiary shall receive, in addition to the death benefit otherwise payable under Section 4.1 or 4.2, a lump sum distribution in cash equal to the balance of the DROP Participant’s Account upon his or her death. Notwithstanding the preceding sentence, in the event a DROP Participant has deferred payment of his or her lump sum distribution pursuant to subsection (e) or (f) and dies before such lump sum is paid, his or her Account shall be credited with interest pursuant to paragraph (d)(iv) through the last day of the month coincident with or next preceding the date of death and his or her Beneficiary shall receive a lump sum distribution in cash equal to the balance of his or her Account upon death. A lump sum distribution payable pursuant to this subsection (g) shall be paid as soon as administratively feasible following the Participant’s death.
3.14 SPECIAL DROP PROGRAM. Effective July 1, 2008, the City shall offer a special DROP program under which Plan benefits shall be provided in accordance with the following provisions:
(a) Only Participants with Periods of Credited Service totaling twenty-five (25) or more years as of July 1, 2008 ("Eligible Special DROP Participants") shall be eligible to participate in the Special DROP program.
(b) Within a reasonable period of time prior to July 1, 2008, the City shall notify each Eligible Special DROP Participant of his or her eligibility for the special DROP program and shall provide a written explanation of the Participant’s Special DROP benefit. The Participant shall elect to participate in the Special DROP program in writing on a form supplied by the City and shall include a release of all claims the Participant may have against the City and its officers and employees, the Plan and the fiduciaries of the Plan, in a form approved by the City Solicitor. The last date a Participant shall have to make the election is September 1, 2008. The DROP Participation date for those Participants who are eligible for this SPECIAL DROP Program and timely elect participation shall be October 1, 2008. The election to participate shall be voluntary.
(c) An Eligible Special DROP Participant who fails to make an affirmative written election to participate in the special DROP program within the time period for making such elections shall not be eligible to participate in the special DROP program or the DROP Program, and his or her benefit under the Plan shall be determined without regard to this Section 3.14. The election of an Eligible Special DROP Participant to participate in the Special DROP program may be revoked by the Participant by notice in writing delivered to the City at any time within seven (7) days after the election is made and thereafter shall be irrevocable.
(d) Upon the election to participate in the Special DROP program for an Eligible Special DROP Participant (a "Special DROP Participant") the same provisions as a "DROP Participant" in Section 3.13 (d)(i) through Section 3.13 (g) shall apply.
IN ALL OTHER RESPECTS, said Plan and Amendments thereto are hereby ratified and confirmed.
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July 1, 2008�June 30, 2011 35
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
5 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
C. Proclamation Designating April 26, 2013, Arbor Day
DESIGNATING APRIL 26, 2013 AS ARBOR DAY In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, This holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the nation and the world; and WHEREAS, Trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and WHEREAS, Trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and WHEREAS, Trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, Trees, wherever they are planted, are a source of joy and spiritual renewal. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, do hereby proclaim April 26, 2013 as ARBOR DAY in the Town of Ocean City, Maryland, and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and FURTHER, I urge all citizens to plant trees to gladden the heart and promote the wellbeing of this and future generations. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 15th day of April in the year of Our Lord, two thousand and thirteen. __________________________________ RICHARD W. MEEHAN Mayor
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
5 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
D. Presentation of Ocean City University Diplomas
MEMORANDUM TO: Mayor and City Council FROM: Diana Chavis, Executive Office Associate Jessica Waters, Communications Manager DATE: April 3, 2013 RE: Ocean City University Graduates Join us in congratulating the 2013 graduating class of Ocean City University! Eleven students meet the requirements to receive a bachelor’s degree in Municipal Citizenship. Two others are receiving a doctorate degree for completing Ocean City University, the Citizens Police Academy and the Community Emergency Response Team (CERT) program. Ocean City University began in September of 2004 with a graduating class of 17 students. Including this evening’s graduates, a total of 223 degrees have been awarded through this brilliant public education program created by Kathy Mathias. Her love of education and dedication to public service continues to influence the lives of many individuals.
Ocean City University 2013 Graduates
Bachelor Degree Ocean City University
Dennis Byrne Donna Byrne
Stephanie A. Gamm Heather Nicole Cummings Michael J. “Delbert” Lato, Jr.
Sharon W. Lato Gerald Matson
Charles W. McCready, Jr. Anna “Kay” Schrum
Paul Schrum Paul Starkey
Doctorate Degree Ocean City University, Citizens Police Academy and CERT
Mary Ann LeMay Philip Mordenti, Jr.
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
5 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL
E. Standing Committee Reports
POLICE COMMISSION MEETING MINUTES OPEN SESSION
April 8, 2013 9:00 a.m.
Present: Mayor Rick Meehan, Council President Lloyd Martin, Commission Chairperson Doug Cymek, City Manager David Recor, Council Member Dennis Dare, Acting Chief Michael Colbert, Captain Kevin Kirstein 1. The March 19, 2013 Police Commission Organizational Session Minutes were approved.
2. Discussion of proposed meeting dates conflicting with town holidays.
October Meeting will be held Friday, October 11, 2013
November Meeting will be held Friday, November 8, 2013
3. Budget Overview by Acting Chief Colbert –under what was submitted last year, including allowing for raises to the bargaining unit and proposed increases for civilians and staff. Additions to budget:
a. Additional Public Safety Aides (“PSA’s”) to be assigned to shifts, frees up sworn officers to do police work.
o PSA’s are assigned to front desk, parking ticket meter writers, act as couriers between south and north divisions.
o Statement of charges needs original signature – can no longer use electronic signature - PSA’s can be used for courier to get documents to PSB quickly.
o Captain Kirstein will attend Maryland Chief’s meeting and will get more information on what other communities are doing in this regard.
b. Additional Tasers. 8 were recently approved by the Council; 14 more are needed. The cost for 14 more remains in the budget.
c. New roof. The City’s Engineer has determined that the PSB Building is in need of a new roof will which cost approximately $600,000.
4. Summer staffing estimates – 105 seasonal officers (35% returning seasonal officers). The Training & Recruiting Section tested over 700 applicants. Question raised if we need to do this recruiting every year – it was explained that yes, to get the quality of seasonal officer, it is imperative that we travel to colleges to recruit for our seasonal officers.
a. Total seasonal officers will go down as some are offered full-time employment by other police departments.
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i. We do not replace the seasonal officers that depart for full time employment.
b. Housing – almost full – possibility that we might be looking for another 1 or 2 houses for our seasonal employees. This program works well for everyone involved.
5. Other business –
a. Discussion held concerning the new MOU with the County concerning continued responsibility for prisoners once transported to Snow Hill.
i. If our prisoner needs transport from Snow Hill to hospital, we would be called to transport except in emergency, then we would be called to meet at the hospital.
b. Any effect to budget? Not much, this is a rare occurrence.
c. Captain Guiton and Lt. Harmon will present more information to Council at April 9 closed session
d. Our detention capacity:
i. Standard 40 (two individuals per cell)
ii. Maximum 80 (four individuals per cell)
iii. Holding 30 (temporary while waiting to be processed)
iv. Total Maximum Capacity 110
e. Maryland state law changes will mean more arrestees will be released on citation rather than brought to detention.
i. There are certain criteria that must be met for an arrestee to be released on citation
ii. Maryland may decriminalize small amounts of marijuana – civil citation would be similar to underage alcohol ticket.
The next meeting of the Police Commission will be Monday, May 13, 2013 at 9:00 AM at the Public Safety Building, 6501 Coastal Highway, Ocean City, MD 21842
Tourism Commission Meeting Minutes April 8, 2013
The following individuals were in attendance: Commission Members – Mayor Rick Meehan, Council Secretary and Tourism Commission Chair Mary Knight, Councilman Dennis Dare; Todd Ferrante, OCDC Representative; Michael James, EDC Representative. Also present were: Greg Shockley, State Tourism Commission Chair; David Recor, City Manager; Donna Abbott, Tourism Director; Larry Noccolino, Convention Center Director; Susan Petito, Recreation & Parks; Lisa Osman, Tourism; John Gehrig and Melanie Pursel, Chamber Representatives; Susan Jones, HMRA Representative. Discussion of marketing message relating to Hurricane Sandy Mary Knight opened the meeting by relaying a suggestion from Councilman Brent Ashley to encourage people to visit hard-hit areas to our north to help in their recovery, and that in turn will cast Ocean City in a positive light. Business organization representatives pointed out that there were numerous relief efforts carried out by Ocean City organizations to help those communities in the storm’s aftermath and that some of the communities may not be ready to host visitors in the coming months, therefore we might be doing a disservice by encouraging them to visit. Continued discussion of Tourism Metrics Tourism Director Donna Abbott relayed that State Tourism Director Margot Amelia could not be in attendance today after the meeting schedule of the Tourism Commission was switched from Thursday to Monday, however, Margot will be in attendance at the May meeting to discuss tourism metrics the state uses to evaluate its tourism efforts. Mary Knight shared an analysis proposed by Nobi, a consulting business that provided a preliminary proposal to do a study at a minimum of $75,000. Mary also handed out a tourism report prepared by the Jackson Hole, Wyoming Chamber and recounted they publish hotel occupancy numbers weekly in their local newspaper. Donna also handed out copies of the state’s tourism sales and use tax codes for 2012, along with the most recent Smith Travel Report for February and an Ocean City tourism impact report prepared in 2011 by the state as part of their annual reporting. Michael James suggested a comp set of hotel properties be established and evaluated. There was consensus for Mary to work with the Tourism Director and Susan Jones of HMRA and Melanie Pursel from the Chamber to form a subcommittee to further explore metrics methods and how to compile. OC Experience Tourism Director Donna Abbott, presented data collected at four travel shows the Tourism Department participated in this year as part of the OC Experience project. Data was collected by persons attending shows in Philadelphia; Columbus, Ohio; Baltimore and Washington. Donna reported that the Washington show, a two-day travel show held in March, was the best attended. A total of 827 email addresses were collected from
attendees who entered information on an Ipad to win a hotel stay in Ocean City. Also 3,600 visitor guide books were distributed at the four shows, although Donna reported they could have used more guide books at Washington and Baltimore. The majority of respondents was female, age 35-64 and married. Survey respondents have primarily visited Ocean City one to five times (31 percent) or 6-20 times (32 percent), although 43 percent have never visited Ocean City. For the trip being researched at the show, 40 percent plan to travel as a couple while 35 percent plan to travel as a family with children. Photos were also taken at the shows, including two where Rodney made appearances (Philly and Baltimore) and posted on Facebook. Posts and albums received 420,000 plus impressions. At the conclusion of the four shows, MGH, the town’s advertising agency sent out a survey to those who submitted their email addresses to find out if the information presented at the travel shows helped them make a decision to go on vacation. Approximately 10 percent of the 800 plus people responded to the survey, with the following reported: 72 people said that the show helped them make a decision on where to vacation; 28 said it did not. 92 people said the Ocean City booth made them more likely to plan a trip to Ocean City; 6 said it made them less likely. 8 visitors had already planned or booked an OC trip this year; 48 had not. 56 planned to visit OC this year; 45 people did not. Respondents to the survey were in the following age divisions: 14 were under 30; 11 were 31-39; 29 were 40-49; 27 were 50-59 and 17 were 60 or older. The next meeting will be held on May 13, at 1:00, in Room 214 at the Convention Center.
Recreation and Parks Committee April 9, 2013
1. Call to Order: The meeting was called to order at 4:30 PM at Northside Park.
Present were Joe Mitrecic, Dennis Dare, Lloyd Martin, David Recor, Tom Shuster, Hal Adkins, Eric Lagstrom, Susan Petito, Kate Gaddis, Lisa Mitchell and Ward Kovacs. Guests included Niall Swan, Corey Davis, Dave Speies, Renee Seiden, Brian Shane, Joanne Shriner and Zach Hoopes.
2. Approval of Minutes: The minutes of March 12, 2013 were approved as presented.
3. Soccer Resort Beach Tournament Private Event: Niall Swan appeared on behalf
of the Soccer Resort Beach Tournament private event planned for August 3, 2013 on the beach downtown. Dennis Dare noted the event is in apparent conflict with other activities and events scheduled in Town in early August. Mr. Swan agreed to consider a new date later in August and amend his application. The Committee confirmed that all new private event applications be referred to the Committee after staff review and before proceeding to the Council.
4. Swim OC Private Event Request: Corey Davis and Dave Speies appeared on
behalf of the private event Swim Ocean City scheduled for July 20, 2013. Ward Kovacs indicated that the Beach Patrol had the resources to monitor the event without negative impact on beach operations. The Committee discussed the potential impact of the event. The Committee agreed to refer the application back to the Council with recommended changes to the application.
5. Ravens Beach Bash Private Event: Renee Seiden appeared on behalf of the
Ravens Beach Bash planned for Saturday, June 1 on the beach in front of the Clarion Resort Fountainbleau Hotel. Ward noted some concerns raised by Beach Patrol from beach access occurring in last year’s event. The event operator will ensure satisfactory north to south movement on the beach for emergency access. The event is currently on the April 15 Council agenda. The Committee voted to extend a favorable recommendation for the event.
6. Surfing Beach Update: Tom Shuster and Ward Kovacs reported that 3 surf schedules have been developed for discussion on April 15 with the Surfing Beach Sub-Committee. The Committee asked that a 4th version be developed using the Inlet Beach exclusively as the third surfing beach on weekends.
7. Beach Toys: Hal Adkins gave an update on the “Beach Toys” that have been
placed on the beach seasonally since approved by Council in 2000. Eric Lagstrom reported on the history of personal injuries resulting from use of the beach toys. The Committee discussed the liability of placing the toys on the beach. Motion by Dennis Dare seconded by Lloyd Martin that the Toys not be returned to the beach and offered to be returned to the donors, and that Recreation and Parks staff be directed to investigate the feasibility of providing commercial play equipment on the beach for 2014. Motion carried.
8. 2013 Meeting Schedule: Motion by Lloyd Martin, seconded by Dennis Dare, to
approve the 2013 meeting schedule. Motion carried. 9. Recreation & Parks Budget Review: Joe Mitrecic asked some questions about the
Department budget and the Marketing Coordinator position. The Committee also reviewed some reductions in staffing hours for Camp Horizon. Susan reported that the modified budget includes reductions in the operation of the Skate Park to include being closed in January and February. Susan agreed to compile some more attendance data on the Skate Park and report back on use at future meetings.
The Committee discussed the Tennis Center operation and budget. 10. Kayak Rental Proposal: Tom Shuster reported that the proposal submitted by
Superfun Eco Tours did not constitute an unsolicited proposal under the Town’s Purchasing Policy.
11. Access to Northside Park: Joe Mitrecic reported that he has spoken to Furman
Richardson, owner of the Montego Bay Shopping Center property, and he requested a vehicle access from their rear parking lot to Jamaica Avenue. Joe Mitrecic will follow up with Terry McGean on possible access.
12. The meeting was adjourned at 6:10 PM P:Tom/Rec & Parks Committee Meeting 4-19-2013
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Recreation & Parks Committee
Surfing Beach Subcommittee
Minutes of April 1, 2013
1. Call to Order: The meeting was called to order at 4:00 p.m. at the Community Room at City Hall. Present were Butch Arbin, Ward Kovacs, Tom Shuster, Mick Chester, Joe Groves, Chris Shanahan, Shelly Dawson, Rick Pairo, Mike Foelber, Lee Gerachis, Joe Mitrecic and Dennis Dare and Lloyd Martin.
2. Surfing and the Beach Patrol Mission: Butch described the mission of the Beach Patrol and handed out a written description of the current operation of the Ocean City Surfing Beaches. Butch also described how the Beach Patrol decides to modify beach access to permit surfing during the established swimming hours from 10:00 a.m. thru 5:30 p.m.
3. History of Surfing Beaches in Ocean City: Butch handed out a history of surfing regulations and designated surfing beaches in Ocean City. Lloyd Martin arrived at 4:25 p.m.
4. Discussion of Surfing Beaches in 2013: Mick Chester discussed how Beach Patrol decides to modify beaches for permitted surfing. Lee Gerachis offered the opinion that a less flexible, more definitive option on modified surfing may be safer and cause less tension between surfers and swimmers.
Butch Arbin provided some data on the use of surfing beaches in 2012.
Some members suggested increasing the size of surfing beaches to two blocks and then moving the surfing beaches 3 blocks each day. Following discussion, there was no consensus on this option.
Mike Foelber provided Google earth photos showing the beaches around the Princess Royale Hotel in 2010 over a holiday weekend. A discussion of the impacts of surfing beaches on the guests and operators of large hotel and condominium properties followed.
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Ward Kovacs suggested a change to a beach size of approximately one and a half blocks wide by adding to the width on either or both sides of the block. There was support among the group for this option. Using this option, the proposed draft schedule for 2013 could be maintained while allowing more surfing space.
The group discussed the variable size of “blocks” around town and Butch Arbin explained how the rotating beach schedule north and south takes that into consideration.
Mick Chester suggested adding a third surfing beach on Saturdays and Sundays to compensate for the loss of the Inlet Beach on weekends. Butch agreed to prepare a draft schedule for 2 rotating surfing beaches from Monday to Friday and 3 rotating beaches on the weekends. The addition of a third surfing beach on weekends would require hiring more Surfing Beach Facilitators (SBF’s) and a corresponding increase to the Beach Patrol budget. This option and its cost will be discussed at the next meeting.
The next meeting was scheduled for Monday, April 15 at 4:00 p.m. In order to expedite action, the recommendation from the April 15 meeting will be scheduled for the Council meeting of April 15.
The meeting was adjourned at 5:35 p.m.
P:Tom/Recreation & Parks Committee/Surfing Beach Sub-Committee Meeting April 1, 2013
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
6. CONSENT AGENDA A. Private Event Approval Request for Showell Elementary
1st Grade Boardwalk Walk – May 10, 2013
TOWN OF
The White Marlin Capital of the World
Agenda Item # 6A Council Meeting April 15, 2015 TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator
Showell Elementary School 1st Grade Boardwalk Walk RE: DATE: April 9, 2013 ISSUE(S): Requesting approval of the Showell Elementary School 1st Grade
Boardwalk Walk
This event would consist of Showell Elementary School 1st Grade Students walking the entire length of the Boardwalk, beginning in the Inlet Lot and finishing at 27th Street. Upon completion of the walk, the students would then eat lunch on the beach and participate in a beach safety program presented by the Ocean City Beach Patrol. The event would take place on Friday, May 10, 2013 with a rain date of Tuesday, May 14, 2013.
SUMMARY:
FISCAL IMPACT: Non-specified RECOMMENDATION: Approve the event as requested. ALTERNATIVES: Do not approve the event as requested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: Appropriate staff, specifically Public Works and Beach Patrol ATTACHMENT(S): 1) May 2013 Calendar
2) Cover Sheet 3) Application
Sun Mon Tue Wed Thu Fri Sat 1 2
SE – Springfest
3 SE – Springfest
4 SE – Springfest PE – Knights of Columbus Procession
5 SE – Springfest
6 7 8 9 PE – ESA Mid-Atlanitc Regl Surfing Champ.
10 PE – ESA Mid-Atlanitc Regl Surfing Champ. PE – Showell Boardwalk Walk - TENTATIVE
11 PE – Crab Soup Cook-off PE – Ride for the Feast PE – ESA Mid-Atlanitc Regl Surfing Champ.
12 PE – ESA Mid-Atlanitc Regl Surfing Champ.
13 14 PE – Showell Boardwalk Walk Rain Date - TENTATIVE
15 16 PE – Cruisin OC
17 PE – Cruisin OC
18 PE – Cruisin OC
19 PE – Cruisin OC
20 21 22 23 24 25 PE – OC Beachlights Patriotic Show - TENTATIVE
26 PE – OC Beachlights - TENTATIVE
27 28 PE – Beach Fireworks - TENTATIVE
29 30 PE – PIS Dodge Ball
31 PE – PIS Tennis
2013
May
Ocean City Special Events – Private Events Name of Event: Showell Elementary School 1st Grade Boardwalk Walk New Event: No
Date of Event: Friday, May 10, 2013 with a Rain Date of Tuesday, May 14, 2013
Date Application Received: February 4, 2013 Application Fee Paid: Exempt
Date Routed: February 4, 2013
Date Returned from All Departments: March 11, 2013 Total Cost to Town: $230.41
Things to Note:
• This event is the culminating activity of a four (4) week walking wellness unit. The students will walk 10 miles – the distance from Showell to the O.C. Boardwalk – during recess and Physical Ed. Classes to earn the ability to compete in the Boardwalk Walk.
• The participants will begin at the Inlet and then proceed to 27th Street. At the 27th Street beach they will eat a brown bag lunch, then participate in a beach safety program presented by the OCBP.
• The event coordinators request permission for the school buses to unload participants in the Inlet Parking Lot then park on 27th Street close to the Boardwalk, where they will stay until the event is completed.
• The event coordinators request permission to use the public restrooms at 27th Street. Comments from Department Representatives:
• PUBLIC WORKS – Will post 27th St. for bus parking. Estimated cost to support this event is $230.41. • OCPD – Will notify the affected shifts of the event. Will facilitate the parking of the buses on or near 27th
Street. • RISK MANAGEMENT – Boardwalk repairs will be completed prior to this event. • OCBP – Will do a safety presentation, as done each year. • TRANSPORTATION, FIRE MARSHAL, TOURISM, EMERGENCY SERVICES, OCCC, and REC &
PARKS – No comments, concerns or costs.
Date on Council Agenda: April 15, 2013
Date Applicant Notified of Meeting:
Event Approved or Denied:
Date Fees Received: Amount:
Date Permit Issued:
Other:
PRIVATE EVENT APPLICATION Town of Ocean City, Maryland
NON-REFUNDABLE APPLICATION FEE: $100.00 For Profit Applicants, $25.00 Non-Profit Applicants RETURN APPLICATION TO: Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 [email protected] This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicant’s attention is directed to the accompanying information packet, entitled “Private Event Application Guidelines.” All questions on the application must be fully answered. “Same as last year” or similar comments are not acceptable responses. If a question does not apply, please write “N/A” in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment. 1. TITLE OF EVENT: ________________________________________________ Showell Elementary 1st Grade Boardwalk Walk
2. IS THIS A NEW EVENT? ____No_____________________________________
Page 1 of 8
3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR
3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES
FOR THE NEXT 3-YEARS: _May 10, 2013 Rain Date May 14, 2013________
4. STARTING & ENDING TIMES OF EVENT: __10 am-1:30 pm________________
5. PROJECTED SET-UP DATE (S) & TIMES: __N/A__________________________
6. PROJECTED CLEAN-UP DATE (S) & TIMES:____N/A_____________________
_____________________________________________________________________
7. LOCATION (Describe area in which event shall be contained; be specific as to how
much area will be used, etc.): _____________________________________________
Extreme right lane of the boardwalk for the walk from the inlet to 27th St. use of
beach area at 27th St. for bag lunch and OCBP presentation
8. APPLICANT’S NAME: _Alyson Brabitz_________________________________
9. ORGANIZATION REPRESENTING: Showell Elementary School____________
_____________________________________________________________________
10. MAILING ADDRESS: _11318 Showell School Road, Berlin, MD 21811_____
_____________________________________________________________________
11. WORK PHONE: 410-632-5350________ HOME PHONE: __717-870-6934______
FAX: _410-632-5359____________ EMAIL: [email protected]_____________
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF
PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH
DOCUMENTATION? _________________________________ IF NOT, WHY?
_Worcester County Public School_____________________________________
13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:
_____________________________________________________________________
14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:
__29 Greenwood Ln., Ocean Pines, MD 21811____________________________
15. COORDINATOR’S CONTACT INFORMATION IF DIFFERENT THAN
QUESTION 11: HOME: ____________________WORK: ____________________
FAX: _____________________________ CELL: __________________________
E-MAIL ADDRESS: ____________________________________________
OTHER: _____________________________________________________________
Page 2 of 8
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____
_The 1st grade students of SES will walk the length of the Boardwalk. We will begin
at the inlet and finish at 27th St. On the beach at 27th St. we will eat a bagged lunch
and listen to a safety presentation by OCBP If more space is needed, please attach additional
pages to the back of this application
17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________
_____________________________________________________________________ N /A
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE
SUCH ACCESS? __________________ IF SO, WHERE? ____________________
_________________________________
No
19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,
EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,
etc.): _School buses will drop kids off in the Inlet parking lot and pick up at 27th St.
Would like permission to park busses at 27th St. So we can get lunches and load to
return to school._____________________
20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED
DIAGRAM AND DESCRIBE HERE: _No _________________________________
_____________________________________________________________________
_____________________________________________________________________
21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO
EMPLOY: _Teachers and parents will be with the children at all times to provide
supervision.________________________________________________
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____
We would like permission for our busses to enter the Inlet lot to unload children.
Also request parking for busses at 27 St. close to the boardwalk so that we can get our
coolers and lunches off the busses and be able to safely load the children back on
when we depart.
Page 3 of 8
23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?
__________ IF SO, WHAT TYPE? __________________________________
We will be carrying a cell phone and first aid kit.
_____________________________________________________________________
24. WHAT IS YOUR RAIN POLICY? ____________________________________
_____________________________________________________________________
Rain date, May 14, 2013
25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING
OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES? _We will
collect our trash and dispose of it properly. _____________
_____________________________________________________________________
_____________________________________________________________________
26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT”
(TOILETS, HAND WASHING, ETC.)? ________________________________
__We would like to use public restrooms at 27th St.
_____________________________________________________________________
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________
_N/A ________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &
QUANTITIES): _N/A __________________________________________________
_____________________________________________________________________
_____________________________________________________________________
29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? __N/A/________
IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________
_____________________________________________________________________
_____________________________________________________________________
30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________
_____________________________________________________________________ N/A
Page 4 of 8
31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __________________ Please forward a copy of the approved “One Day Raffle Permit” to the Private Events Coordinator.
No
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________ Please forward a copy of the approved “Tent Permit” from the Office of the Fire Marshal to the Private
Events Coordinator.
No
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?
___No Please forward a copy of the approved “Air Support/Air-Inflated Structures Permit” to the
Private Events Coordinator.
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________ Please forward a copy of the approved “Bonfire Permit” to the Private Events Coordinator.
No
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________ Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit” to the Private
Events Coordinator.
No
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES
AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include
beverage type, quantities, drink sizes, location, etc.): __________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________Please forward a copy of the approved “One Day Alcohol Permit” to the Private Events Coordinator.
No
37. EXPECTED NUMBER OF PARTICIPANTS: _approx. 115 children and 20-25
adults. _____________________________
38. EXPECTED NUMBER OF SPECTATORS: ___N/A
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE
APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.
HAVE YOU DONE SO? ___N/A__________WHO DID YOU CONTACT?
_____________________________________________________________________
40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM
THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is
required for each major end-item borrowed from the Town of Ocean City):
_N/A________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Page 5 of 8
41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY
STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
OBTAINED TIS PERMIT? ___N/A________IF SO, PLEASE ATTACHED A
COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved
“MDOT Highway Permit” to the Private Events Coordinator.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES
(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
THE PARADE ROUTE: __N/A ____________ DESCRIBE:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE
(5) YEARS: __________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Same event 1994-1999, 2002-2012 – 16 years
44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and
comply with the Town of Ocean City’s sponsorship policy. The application will not
be approved without sponsors. If no sponsors, please state “No Sponsors” in area
provided below.): __N/A
____________________________________________________________________
____________________________________________________________________
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
APPLICATION: ______________________________________________________
_______________None_________________________________________________
_____________________________________________________________________
.
46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE
SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,
STAGE, CONCESSIONS, COURTS, BANDS, ETC.
IS DIAGRAM INCLUDED WITH APPLICATION?
YES__N/A______NO_______ An event diagram MUST be included for an event to be considered.
Page 6 of 8
INSURANCE REQUIREMENT:
For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicant’s own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____XX________INCLUDED WITH APPLICATION
____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY
(30) DAYS PRIOR TO THE EVENT COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Town’s agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S SIGNATURE____________________________DATE______________ Signature on file 1/29/13
MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 1/29/13
Page 7 of 8
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 1/29/13 HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitee’s operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 1/29/13 PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 1/29/13
Page 8 of 8
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
6. CONSENT AGENDA
B. 3-Year Private Event Approval Request for Cruisin’ OC May 14-17, 2015
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator
RE: Cruisin’ OC 3-year event approval continuation DATE: April 9, 2013
ISSUE(S): Request approval for continuation of Cruisin’ OC event
SUMMARY: This is a longstanding event in Ocean City that consists of
multiple car shows featuring 50s, 60s and 70s music, automotive vendors and exhibits at the Inlet Parking Lot, and Boardwalk
parades.
Last year, the Mayor and Council approved a 3-year event application that included May 15-18, 2014. The applicant is now
requesting that the event be approved for May 14-17, 2015.
FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,
recreation and other incidental expenditures related to this
event.
RECOMMENDATION: Approve the request.
ALTERNATIVES: Do not approve the request.
RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator
COORDINATED WITH: Appropriate staff, specifically OCPD, Fire Marshal, Transportation,
Emergency Services and Public Works.
ATTACHMENT(S): 1) May 2015 Calendar
2) Site Layout 3) Cover Sheet
Agenda Item # 6B
Council Meeting April 15, 2013
Sun Mon Tue Wed Thu Fri Sat 1 2
PE – Knights of Columbus Procession - TENTATIVE
3 4 5 6 7 SE - Springfest
8 SE - Springfest
9 SE - Springfest PE - Crab Soup Cook-off - TENTATIVE
10 SE - Springfest
11 12 13 14 PE - Cruisin OC - TENTATIVE
15 PE - Cruisin OC - TENTATIVE
16 PE - Cruisin OC - TENTATIVE
17 PE - Cruisin OC - TENTATIVE
18 19 20 21
22 23
24 25 26 27 28 29 30 PE - Ravens’ Parade
31
2015
May
Ocean City Private Events 3-Year Approval
Name of Event: Cruisin OC
Date of Event: Requesting event approval for May 14-17, 2015
Cost to the Town of Ocean City to support this event: $48,377.00
Things to Note:
• Bob Rothermel for Special Event Productions, Inc. is requesting a continuation of the 3-year event approval for Cruisin OC, May 14-17, 2015
• All appropriate documents have been supplied and fees paid. Comments from Department Representatives:
• OCPD – Complete a special order detailing officers to South 1st Street traffic detail, parade detail and traffic enforcement details. Estimated overtime expenditure of approximately $8,000.00.
• Public Works – This has been an ongoing event for over 20 years without incident. Coordinators are very well organized. Will provide all items requested on the application. Cost for equipment, materials and labor is estimated at $40,377.00
• Risk –Insurance Certificate to be submitted prior to the event. • Fire Marshal – The applicant must maintain access to the pier and all the fire hydrants that are located within the Inlet
Lot. The applicant is also responsible for obtaining the necessary permits from the Office of the Fire Marshal for the installation of tent(s).
• Tourism – This event continues to deliver significant economic impact on the Town of Ocean City. • Transportation – Permit overnight parking of oversized vehicles and trailers at West OC Park n Ride from 3 am
Thursday, May 16, 2013 thru 3 am Monday, May 20, 2013. Park n Ride bus service will be in operation from 6 am to 12 am Thursday, May 16 thru Saturday, May 18 and from 6 am until 10 pm on Sunday, May 19. Frequency of service will be approximately every 20 minutes.
• Rec. & Parks – Application requests tents and fencing. Staking is not permitted in the Inlet Lot. • OCBP, Emergency Services, OCCC, – No comments.
Date on Council Agenda: April 15, 2013
Council Ruling: ________________________________________________
Applicant Notified of Meeting Results: _____________________________
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
6. CONSENT AGENDA C. 3-Year Private Event Approval Request for Endless
Summer Cruisin’ – October 8-11, 2015
TOWN OF
The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Endless Summer Cruisin’ 3-year event approval continuation DATE: April 9, 2013 ISSUE(S): Request continuation of the Endless Summer Cruisin’ event SUMMARY: This is a longstanding event in Ocean City that consists of
multiple car shows featuring 50s, 60s and 70s music, automotive vendors and exhibits at the Inlet Parking Lot, and Boardwalk parades. Last year, the Mayor and Council approved continuation of a 3-year event that included October 9-12, 2014. The applicant is now requesting event approval for October 8-11, 2015.
FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,
recreation and other incidental expenditures related to this event.
RECOMMENDATION: Approve the request. ALTERNATIVES: Do not approve the request. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: Appropriate staff, specifically OCPD, Fire Marshal, Transportation,
Emergency Services and Public Works. ATTACHMENT(S): 1) October 2015 Calendar
2) Site Layout 3) Cover Sheet
Agenda Item # 6C
Council Meeting April 15, 2013
Sun Mon Tue Wed Thu Fri Sat 1 2
3 PE – Corvette Weekend - TENTATIVE
4 5 6 7 8 PE – Endless Summer Cruisin - TENTATIVE
9 PE – Endless Summer Cruisin - TENTATIVE
10 PE – Endless Summer Cruisin - TENTATIVE
11 PE – Endless Summer Cruisin - TENTATIVE
12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31 PE – Seaside 10 - TENTATIVE
2015
October
Ocean City Private Events 3-Year Approval
Name of Event: Endless Summer Cruisin’
Date of Event: Requesting event approval for October 8-11, 2015
Cost to the Town of Ocean City to support this event: $31,471.00
Things to Note:
• Bob Rothermel for Special Event Productions, Inc. is requesting a continuation of the 3-year event approval for Endless Summer Cruisin’, October 8-11, 2015.
• All appropriate documents have been supplied and fees paid. Comments from Department Representatives:
OCPD – Complete special order detailing officers to parade details, South 1st Street traffic details and special enforcement traffic details. Estimated overtime expenditure of approximately $8,000.00.
• Public Works – This is an annual event that requires a substantial amount of PW-Maintenance support including heavy equipment, general vehicles, various city items and labor. Total 2012 event costs for this support was $23,471.00. This number does not account for any lost parking revenue from the Inlet Lot during the time of their use.
• Risk – Insurance Certificate is to be submitted prior to the event. • Fire Marshal – Tent permits must be obtained from the office of the Fire Marshal. The applicant must maintain access
to the pier and all the fire hydrants that are located within the Inlet Lot. • Tourism – Supports continuing this long-standing fall event. • Transportation – Overnight parking of participant trailers and oversized vehicles will be permitted at the West OC
Park & Ride this year from 3 am Thursday, October 3, 2013 thru 3 am Monday, October 7, 2013. Park n Ride bus service will be in operation from 6 am until 12 am Thursday thru Saturday and 6 am to 10 pm on Sunday. Frequency of service will be approximately every 20 minutes.
• Rec. & Parks – Application notes tents and fencing. Staking in to the Inlet Lot is not permitted. • OCBP, Emergency Services, and OCCC – No comments.
Date on Council Agenda: October 1, 2012
Council Ruling: ________________________________________________
Applicant Notified of Meeting Results: _____________________________
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
6. CONSENT AGENDA
D. 3-Year Private Event Approval Request for Knights of Columbus Procession – May 2, 2015
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Knights of Columbus 3-year event approval continuation request DATE: April 8, 2013
ISSUE(S): Request approval for continuation of Knights of Columbus 3-year event
SUMMARY: This event consists of a procession of 500-600 people from the
Princess Royale Hotel on 90th Street to St. Luke’s Catholic Church beginning at 3:15 p.m. Last year, the Mayor and Council approved continuation of the 3-year event to include May 3, 2014. The applicant is now requesting event approval for May 2, 2015. Public Works stated that this event requires employee overtime hours; however, if the event started earlier and ended by 2:30 p.m., no overtime would be needed. The applicant cannot have the procession start earlier as participants’ proceed to St. Luke’s for Saturday evening mass.
FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,
recreation and other incidental expenditures related to this event.
RECOMMENDATION: Approve the event request. ALTERNATIVES: Do not approve the event request. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: Appropriate staff, specifically OCPD, Public Works and
Transportation ATTACHMENT(S): 1) May 2015 Calendar
2) Cover Sheet
Agenda Item # 6D
Council Meeting April 15, 2015
Sun Mon Tue Wed Thu Fri Sat 1 2
PE – Knights of Columbus Procession - TENTATIVE
3 4 5 6 7 SE - Springfest
8 SE - Springfest
9 SE - Springfest PE - Crab Soup Cook-off - TENTATIVE
10 SE - Springfest
11 12 13 14 PE - Cruisin OC - TENTATIVE
15 PE - Cruisin OC - TENTATIVE
16 PE - Cruisin OC - TENTATIVE
17 PE - Cruisin OC - TENTATIVE
18 19 20 21
22 23
24 25 26 27 28 29 30 PE - Ravens’ Parade
31
2015
May
Ocean City Private Events 3-Year Approval
Name of Event: Knights of Columbus Procession
Date of Event: Requesting event approval for May 2, 2015
Cost to the Town of Ocean City to support this event: $500.00
Things to Note:
• John Trainor for the MD State Council of the Knights of Columbus is requesting a continuation of the 3-year event approval for the Knights of Columbus Procession, May 2, 2015.
• All appropriate documents have been supplied and fees have been invoiced. Comments from Department Representatives:
• Public Works – Will provide an arrow board and cone off the northbound bus lane from 90th Street to 100th Street, creating a walking lane for participants. Event does require some overtime because of time of event and overall costs are estimated to be around $500. If organizer could start event earlier and finish by 2:30 pm, then no overtime would be required.
• OCPD – Will notify the appropriate commander/supervisor of the event and detail three officers to the event site to assist with pedestrian safety.
• Risk – Insurance Certificate to be submitted prior to the event. • Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, Rec. & Parks, and Tourism – No comments.
Date on Council Agenda: April 15, 2013
Council Ruling: ________________________________________________
Applicant Notified of Meeting Results: _____________________________
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
6. CONSENT AGENDA
E. Assistant Fire Chief Approval Request of Sole Source Fire Gear Purchase
25166
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Chris Larmore- Fire Chief RE: Fire Gear Replacement DATE: April 8, 2013
ISSUE(S): Purchase replacement Fire turnout gear SUMMARY: The Ocean City Fire Department is requesting to sole source
purchase 32 sets of replacement fire turnout gear. This gear is designed to Ocean City specifications, matching the existing Fire gear currently in-service. The cost is $ 2,420.00 per set. Funding is included in the FY-13 budget as a line item in both the Volunteer and Career Divisions, with each division covering the cost of 16 sets or $ 38, 720.
FISCAL IMPACT: Total project cost is $77,440. RECOMMENDATION: Approve purchase of replacement fire gear currently budgeted.
Sole source letter for Fire Chases Fire Equipment is on file as the “dealer of record” for the Fire Department.
ALTERNATIVES: Do not purchase replacement gear until next year. RESPONSIBLE STAFF:
Chris Larmore, Fire Chief Chris Shaffer, Assistant Fire Chief
COORDINATED WITH: David Recor, ICMA-CM, City Manager ATTACHMENT(S): 1) Sole source letter form Honeywell
2) Gear Specifications
Agenda Item # 6E
Council Meeting April 15, 2013
·----------·-----110111)"1"1111 Flttt Re!i)Hindef Prodliets (14:-r!'l';t!;<Tl><NFlrot.lf,'Opl
1: l IJ1!10~11thrrt Court l>-~ytoo. QH 45414 937-l(Jl-U~C·7.
9n·264-2677 F:\."1(
6501 costal Hgwy Room 201 Oe<!an City, MD 21842 USA
Dear Chris,
Honeywel -----------·-
Fire Chaser Fire Equipment Is the sole source provider for Honeywell First Responder Products for the Oe<~an City Fire Department.
If you have any question or concerns please feel free to contact me dlreelly.
Sinwely,
Holly Craft IMA. Soulh East
POO/POO. d 88LP# SH3SVHO 3HU G89~689~08 Qp:p~ 8~0Z/90/PO
-FIRE HASERS FIRE EQUIPMENT COMPANY SALES ORDER 0 RonDu : Sales Manager/Owner 240-580-0913 Cell SALES QUOTE 0 311 Wit kJak La11e FIELD TEST 0 Frastbu ·, MD2153:Z 301-689 40 {OJ.?FICE}: 301-689-1632 {FAX}
QUOTE ONLY ·Email: uunn@fit·echasers.com_, www .flrechnsers.com
Ocean v Fire .DeJJartment Chris Shaffer
15th& lladelphia Avenue [email protected]!ov
Ocean lv. Maryland 21842 443-235-4430 (cell)
ORDER IJM13ER DATE SALESPERSON WHEN SHil' TERMS HOWSHJJ'
3/12113 6to 8 Weeks NE:T 30 I"REE
QU TITY DESCRIPTION PRICE AMOUNT Morn ina Pride #L T0-34Q3 Bisek "Tsils" Coats $1,320.00 $1,320.00
Mornlno Pride #L T0-34Q3 Black Pants $1100.00 $1,100.00 See attached pages for specifications
TfoRMS No Charae !=or Lame/Custom Sizes
Quote Valid For 90 D~s We Will Measure To Assure Prooer Fit
Net 30 Davs After lnvolcina
S&H FREE
QU E-03-12·2013 Total:
POO/~oo·d 88LP# ,,,,,,,,., ,,,,, ,,.,, .. ,Jll1 SH3SVH3 3HI:l
·· ..
're Chasers Fire Equipment Company I White Oak Lane
rostburg, Maryland 21532 1-689-2540
01-689-1632 (FAX) OCEAN CITY FIRE DEPARTMENT
OCEAN ClTY, MARYLAND
oming Pdde #LT0-34Q3 Black Advance Tails Coats ctachable Liners spection Port Liner side Liner Label Pocket lack Knit Material on "HYBRID" Nomex Wristlets wrfhumb Tab lack Knit Material on LTO Comfort Chinstrap
Add One (1) snap to collar and chinstrap: Place 1" from the free end and in the center ofthe velcro Place the matching portion ofthe snap on the outside of the collar Centered on the velcro on the right edge of closure velcro
. rticu!ating Drag Rescue Device lack Arashield Reinforced Coat Cuffs ew Y ork-2 LIME/SILVER Scotchlite Two Tone Trim
Double Stitch Scotchlite Trim hicago Coat Closure: 7" Wide Shield: Hook & "D" Interior alfHeight Bellows Pockets: 6" X 9" X 1 w·
Full Kevlar Lined Hand Warmer Pockets Behind Half Height Bellows Pockets Fleece Lined Hand Warmer Pockets
Extended Dead Air Shoulder Panels Undershield Pockets Radio Pocket: LEFT CHEST: 3" Wide x 2" Deep x 8" High Notch Antenna Flap: LEFT CENTER Microphone Tab: Yi' x Z W'
Installed on Radio Pocket Flap Microphone Tab: Yz'' x Z W'
Installed Top Side Coat Collar: RIGHT SIDE Microphone Tab: 'h'' x 2 W'
Installed Top Side Coat Collar: LEFT SIDE SL-90 Flashlight Clip: RIGHT CHEST "D" Ring Pointing Down on a Patch
Installed on Storm Flap: 1" Above Horizontal Chest Trim Two (2) Postman Slide Take Up Straps Outer Shell Material Back Patch: Square Back Patch Nine (9) 3" LlME Scotchlite Sewn on Letters OCEAN CITY (straight) Outer Shell Material Velcro Tail Patch 2" LIMB Scotchlite Sewn on Letters One (1) LIME Scotchlite Sewn on Period . Firefighters First Initial/Last Name on Velcro Tall Patch Snaps at Bottom; Sides; Back
P00/600. d SUP# SH3SVHO 3HI:l 688~688~08 s8:t~ 8~06/90/Po
' '·
ire Chasers Fire Equipment Company 11 W7tite Oak Lane rostburg, Maryland 21532 01-689-2540 01-689-1632 (FAX)
OCEAN CITY FIRE DEPARTMENT OCEAN CITY, MARYLAND
oming Pride #LT0-34Q3 Black Advance Pants etachable Liners spection Port Liner side Liner Label Pocket
''LIME/SILVER Scotchllte Two Tone Cuff Trim Double Stitch Scotchlite Trim
gled Pant Cuffs lack Arashield Reinforced Pant Cuffs e!lows Pockets: 9" x 9" x I liz''
Full Kevlar Lined Bellows Pockets Exterior of Bellows Pockets Reinforced Black Arashield: 5" High EZ Grip Pocket Flaps Universal Escape Pocket System Adaptation: LEFT LEG Universal Escape Pocket System Adaptation: RIGHT LEG
everse Hook and "D" Exterior w!Z" Velcro Inner Pant Closure ight over Left Spider Harness Pant Opening w/Kevlar Reinforced Crotch ight over Left Class II Spider Harness: Model "G" wo (2) Postman Slide Take Up Straps
Outer Shell Material External Sewn On Bi-Flex Heat Channel Knees Narrow :Knee Panels Center Portion of :Knees Black Arashield
Snap Style Attachment Suspenders Snap Attachment on Inside Pant Outer Shell Dyna Fit Snap Style Attachment Suspenders
Saved As: CLOT1IING-sl'ECS·Z013
P00/800. d 88LP# SH3SVH3 3HI~ 689LS89L08 op:pL 8L06/90/PO
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
6. CONSENT AGENDA
F. General Services Director Bid Award Recommendation for Beach Patrol ATVs
251
The White Marlin Capital of the TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Joe Sobczak, General Services Director RE: Sealed Bid Award Beach Patrol ATVs DATE: March 29, 2013 ISSUE(S): Award sealed bid for replacement of (3) 4X4 ATVs for the Beach
Patrol SUMMARY: Requesting approval to award sealed bid for Beach Patrol ATVs;
Bids were solicited and opened in the Purchasing Department per city policy.
FISCAL IMPACT: Budget allocation $15,600; bids totaling $16,080; overage $480 RECOMMENDATION: To award bid to Pete’s Cycle Co.; the lowest bidder ALTERNATIVES: Do not award bid RESPONSIBLE STAFF:
Joe Sobczak, General Services Director
COORDINATED WITH: Ward Kovacs, Lieutenant OC Beach Patrol ATTACHMENT(S): Bid Spread Sheet
Agenda Item # 6F
Council Meeting April 15, 2013
BID SPREAD SHEET
THREE (3) HONDA FOURTRAX RANCHER 4X4 TRX420FM ATV’S
Vendor
Diamond Motor Sports 4595 S. Dupont Hwy Dover, DE 19901 302-697-3222
$6,000 each
Horner Honda 1135 S. Salisbury Blvd Salisbury, MD 21801 410-749-6661
$5,799 each
Honda Power Sports of Crofton 745 Maryland Rt. 3S Gambrills, MD 21054
No response
Pete’s Cycle Company 7511 Bel Air Road Baltimore, MD 21236 410-663-8556
$5,360 each
Talbot Power Sports 9477 Ocean Gateway Easton, MD 21601 410-822-1766
$5,749 each
Cycle World Honda 7930 Pulaski Highway Baltimore, MD 21237-2714 410-574-6800
No response
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
6. CONSENT AGENDA
G. City Engineer Bid Award Recommendation for Boardwalk Camera Network Servers
TOWN OF
The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Bid Award Recommendation for Boardwalk Camera Servers DATE: April 10, 2013 ISSUE(S): Bid award recommendation for Boardwalk camera servers SUMMARY: The Mayor and City council previously approved the use of
$76,000 from the Boardwalk project to install a fiber network and 10 additional cameras on the Boardwalk. Bids for network video servers for Boardwalk cameras were solicited on eMaryland Marketplace, and 21 bids were received.
FISCAL IMPACT: $13,671.20 versus $16,000 budget RECOMMENDATION: Award to apparent low bidder, Hartford Computer Graphics, in
the amount of $6,835.60 per server for two servers or a total of $13,671.20.
ALTERNATIVES: None RESPONSIBLE STAFF:
Terence McGean, City Engineer Nancy Bloxom, Information Technology Director Rob Morand, Converged Network Manager
COORDINATED WITH: None ATTACHMENT(S): Copy of 5 lowest bids (all prices are for a single server)
Agenda Item # 6G
Council Meeting April 15, 2013
HCGI HAR1FORD COMPUTER GROUP, INC.
We Get IT
1 0480 Little Patuxent Parkway, 4th Floor
Voice: (410) 740-3020 Fax: 815-526-3148
NEW - FederaiiD #: 45-3526648
Maryland State Hardware! Software Contract 2012 Montgomery County Tech Contract
Maryland Education (MEEC) Contract UB-12-B-19
To: Town of Ocean City QUOTE: l90C31007227-REV
Karen Gunzelman
(41 0)289-5701
[email protected] Maryland Sales Office 1 0480 Little Patuxent Parkway, 4th Floor Columbia, Maryland 21044 Toll Free (800) 370-5849
DATE: 3/4/2013
Order Fulfillment Manager Carol Huff [email protected] 41 0-7 40-3020
QTY MFG PART# DESCRIPTION PRICE TOTAL
1 HP 653203-B21 HP DL3S5p GenS S-SFF CTO Server $ 1,097.63 $ 1,097.63 1 HP 653203-B21 ABA U.S. - English localization 1 HP 65471S-L21 HP DL3S5p GenS 6272 FlO Kit $ 496.15 $ 496.15 1 HP 65471S-B21 HP DL3S5p GenS 6272 Kit $ 496.15 $ 496.15 1 HP 65471S-B21 OD1 Factory integrated s HP 647S73-B21 HP 4GB 1 Rx4 PC3-12SOOR-11 Kit $ S5.29 $ 6S2.32 s HP 647S73-B21 OD1 Factory integrated 3 HP 652572-B21 HP 450GB 6G SAS 10K 2.5in SCENT HDD $ 332.99 $ 99S.97 3 HP 652572-B21 OD1 Factory integrated 1 HP 652232-B21 HP 12.7mm SATA DVD ROM Jb Kit $ 66.74 $ 66.74 1 HP 652232-B21 OD1 Factory integrated 1 HP AF556A HP 1.S3m 10A C13-UL US Pwr Cord $ 7.41 $ 7.41 1 HP AF556A OD1 Factory integrated 1 HP 6S420S-B21 HP Ethernet 1GbE 4P 331 FLR FlO Adptr $ 7.41 $ 7.41 1 HP 661069-B21 HP 512MB FBWC for P-Series Smart Array $ 25S.S3 $ 258.S3 1 HP 661069-B21 OD1 Factory integrated 1 HP 66347S-B21 HP 2U SFF BB Rail GenS Kit $ 103.S3 $ 103.S3 1 HP 66347S-B21 OD1 Factory integrated 1 HP 614203-B21 HP NC552SFP 1 OGbE 2P Svr Adapter $ 466.49 $ 466.49 1 HP 614203-B21 OD1 Factory integrated 2 HP 512327-B21 HP 750W CS Gold Ht Pig Pwr Supply Kit $ 206.91 $ 413.S2 2 HP 512327-B21 OD1 Factory integrated 1 HP 339779-B21 HP Raid 5 Drive 1 FlO Setting $ 0.01 $ 0.01 1 HP HG925A3 HP 3 Yr Next Day w/DMR HW Support 1 HP HG925A3 7G3 HP Proliant DL3Sx(p) HW Support $ 156.22 $ 156.22 1 HP H1K92A3 HP 3Y 4 hr 24x7 Proactive Care SVC 1 HP H1K92A3 7G3 HP Proliant DL3Sx(p) HW Support $ 1,5S3.62 $ 1,5S3.62
Subtotal $ 6,S35.60
- Depot and On-site Repair Services Sales Tax N/A - Configuration, Integration and Preinstallation of Software Shipping & Handling INCLUDED - IT eProcurement Solutions ESTIMATED TOTAL DUE $ 6,835.60
- Staff Augmentation Services - Permanent or Hourly I
MD-TOWN OF OCEAN CITY
Karen Gunzelman 301 Baltimore Avenue Ocean City, MD 21842 UNITED STATES Phone: (410) 289-5701 Fax: 8nail: [email protected]
All Prices are in US Dollar (USD)
Product
HEWLETT PACKARD: HP DL3S5p GenS S-SFF CTO Server Hewlett Packard - Part#: 653203-821
2 HEVVLEIT PACKARD : U.S. - English localization Hewlett Packard - Part#: 653203-B21#ABA
3 HEWLETT PACKARD : HP DL385p GenS 6272 FlO Kit Hewlett Packard- Part#: 654718-L21
4 HEWLETT PACKARD: HP DL3S5p GenS 6272 Kit Hewlett Packard- Part#: 654718-821
5 HEVVLETT PACKARD: Factory integrated Hewlett Packard- Part#: 654718-821#001
6 HEWLETTPACKARD:HP4GB1Rx4PC3-12800R-11 Kit Hewlett Packard - Part#: 647873-821
7 HEWLETT PACKARD: Factory integrated Hewlett Packard - Part#: 647873-821#0D1
8 HEWLETT PACKARD: HP 450GB 6G SAS 10K 2.5in SCENT HDD Hewlett Packard -Part#: 652572-821
9 HEWLETT PACKARD: Factory Integrated Hewlett Packard - Part#: 652572-821#0D1
10 HEWLETT PACKARD: HP12.7mmSATADVD ROMJbKit Hewlett Packard - Part#: 652232-821
11 HEWLETT PACKARD: Factory Integrated Hewlett Packard - Part#: 652232-821#0D1
12 HEWLETT PACKARD: HP 1.S3m 10AC13-UL US Pwr Cord Hewlett Packard - Part#: AF556A
13 HEWLETT PACKARD: Factory Integrated Hewlett Packard - Part#: AF556A#OD1
-----~~--~------
Pricing Proposal Quotation#: 6406112 Created On: 3/12/2013 Valid Until: 3/29/2013
Inside Account Manager
MD Gov Team 290 Davidson Avenue Somerset, NJ 08873 Phone: 888-744-4084 Fax: 732-86S-5SS7 Email: MDGov@SHLCOM
Qty Your Price
$941.41
$0.00
$562.51
$562.51
$0.00
s $102.38
s $0.00
3 $399.74
3 $0.00
$S0.12
$0.00
2 $S.40
2 $0.00
Total
$941.41
$0.00
$562.51
$562.51
$0.00
$819.04
$0.00
$1,199.22
$0.00
$S0.12
--------
$0.00
$16.80
$0.00
14 HEWLETT PACKARD : HP 1 GbE 4-port 331 FLR Adapter FlO Kit $a.90 $a.90 Hewlett Packard - Part#: 684208-821
15 HEIM....ETT PACKARD: HP 512MB FBWC for P-Series Smart Array $310.71 $310.71 Hewlett Packard- Part#: 661069-821
16 HEWLETT PACKARD: Factory Integrated $0.00 $0.00 Hewlett Packard- Part#: 661069-821#001
17 HEWLETT PACKARD : HP 2U SFF BB Rail Ktt GenS $124.63 $124.63 Hewlett Packard -Part#: 663478-821
1a HEWLETT PACKARD: Factory Integrated $0.00 $0.00 Hewlett Packard -Part#: 66347a-B21#0D1
19 HEWLETI PACKARD: HP NC552SFP 10GbE 2P Svr Adapter $559.9a $559.9a Hewlett Packard - Part#: 614203-821
20 HEWLETT PACKARD: Factory integrated $0.00 $0.00 Hewlett Packard - Part#: 614203-821#001
21 HEWLETI PACKARD : HP 750W CS HE Power Supply Kit 2 $248.39 $496.7a Hewlett Packard- Part#: 512327-821
22 HEWLETI PACKARD: Factory integrated 2 $0.00 $0.00 Hewlett Packard - Part#: 512327 -821#001
23 HEWLETT PACKARD: HP Raid 5 Drive 1 FlO Setting $0.01 $0.01 Hewlett Packard -Part#: 339779-821
24 Electronic HP Care Pack 4-Hour 24x7 Proactive Care Service - Extended service $1,747.66 $1,747.66 agreement - parts and labor - 3 years - on-site - 24x7 - 4 h - for ProUant DL380 G6, DL3aO G7, DL380p Gena, DL3a5 G5p, DL3a5 G6, DL385 G7, DL3a5p Gena
Hewlett Packard - Part#: U2Z50E
Total $7,430.2a
The Products offered under this proposal are subject to the SHI Return Policy posted at www. shi, comlretumpolicy, unless there is an existing agreement between SHI and the Customer.
' Contact: Mo Fawzy
r:;ijlii§jf7 Tel: 888-226-5727
~~1~-'-"---~'!_'!'.'?!'._~~='!!...!':!.~_!:!!..dge~j [email protected]
CDI Computer Dealers Inc.
WWW.CDICOMPUTERS.COM
Main:
Fax:
905-946-1119
800-449-5920
130 South Town Centre Blvd. Markham,ON Canada L6G1B8
Invoice To:
TOWN OF OCEAN CITY
Karen Gunzelman
. 6501 Coastal Hwy Ocean City
2
3
4
5
6
Maryland, United States 21842
HPQ DL385PR08 8SFF CTO SERVER
HP DL385p Gena 6272 FlO Kit
HP DL385p Gena 6272 Kit
HP 4GB 1Rx4-PC3-12aOOR-11 Kit
HPQ 450GB 10K 6G SAS SFF 2.51N HOD
HPQ 12.7MM SATA DVD-ROM JACKBLACK DRIVE
HPQ 1.83M PWR CORD 110VC13-5-1510A
HPQ ETHERNET 1GBE 4P 331FLR FlO ADPTR
HPQ 512MB FBWC SMART ARRAY P-SERIES
HPQ 2U SFF BB RAIL KITG8
HPQ NC552SFP 10GBE 2-PORT SVR ADPTR
HPQ 750W CS HE POWER SUPPLY
HPQ RAID 5 DR 1 FlO SETTING
x3011
7
8
9
10
11
12
13
14 ••• 3yr 24/74hr Proactive Care for HP DL38X server (PN# U2Z50E) •••
Terms:_
!Pending Notes:
Customer: TOWN OF OCEAN CITY
Contact: Karen Gunzelman
Quote Number: 1039016
Date: 11-Mar-2013
Expiry Date: 3-Apr-2013
Ship To:
TOWN OF OCEAN CITY Karen Gunzelman 6501 Coastal Hwy Ocean City
Maryland, United States 21842
$5,600.00
$0.QO
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,745.00
8
3
2
2
Subtotal:
$5,600.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,745.00
Page 1 of 1
Karen Gunzelman
From: Sent: To: Subject:
Matt Fowler <[email protected]> Monday, March 11, 2013 9:48AM Karen Gunzelman RE: Town of OC-HP server quote
Karen, below is the additional quote you requested. The second quote listed is the entire quote including the HP
support. Please let me know if you have any questions.
Equip. Unit Item# Part Number Description Condition QTY Quote Ext. Quote
3yr 24/7 4hr Proactive Care for HP DL3SX 14 U2Z50E server NEW 1 1850 $1,850.00
Equip. Unit Item# Part Number Description Condition QTY Quote Ext. Quote
653203-
1 B21 HP DL3S5P GenS server NEW 1 $1,300.00 $1,300.00
2 65471S-L21 HP DL3S5P GenS 6272 FlO Kit NEW 1 $550.00 $550.00
65471S-
3 B21 HP DL3S5P GenS 6272 Kit NEW 1 $550.00 $550.00
647S73-
4 B21 HP 4GB 1RX4 PC3-12SOOR-11 Memory kit NEW s $150.00 $1,200.00
652572-
5 B21 HP 450GB 6G SAS hard drives NEW 3 $315.00 $945.00
652232-
6 B21 HP 12.7MM SATA DVD Rom drive NEW 1 $80.00 $80.00
7 AF556A Power Cord 110V lOA NEW 2 $5.00 $10.00
6S420S-
8 B21 HP Ethernet 1GBE 4P 331FLR FlO adapter NEW 1 $10.00 $10.00
661069- HP 512MB Flash Backed Write Cache RAID
9 B21 Controller cache memory NEW 1 $275.00 $275.00
66347S-
10 B21 HP 2U SFF Ball Bearing Rail kit for GenS NEW 1 $100.00 $100.00
614203- HP NC552SFP lOG BE 2-port Ethernet server
11 B21 adapter NEW 1 $450.00 $450.00
512327-
12 B21 HP P-S 750W Common Slot power supply. NEW 2 $150.00 $300.00
339779-
13 B21 HP Raid 5 drive FlO setting NEW 1 $0.00
3yr 24/7 4hr Proactive Care for HP DL3SX
14 U2Z50E server NEW 1 1S50 $1,850.00
$7,620.00
1
e+ Bill To Ship To Quotation Page 1 of 1
TOWN OF OCEAN CITY TOWN OF OCEAN CITY Quotation#: 21479471
PO BOX 158 Quotation Date: 03/06/13
Expiration Date: 04/05/13 OCEAN CITY MD 21843
ePius Client Reference:
Quotation ATIN: ACCOUNTS PAYABLE Account Rep: Jennifer Eslin
Qty Part Number MFG Name Description Unit Price Extended Price
1 653203-B21 HP HP DL385P GENS 8-SFF CTO SERVER 1,159.26 1,159.26
1 653203-B21 ABA HP U.S, - ENGLISH lOCALIZATION 0,00 0,00
1 654718-L21 HP HP Dl3S5P GENS 6272 FlO KIT 560,09 560,09
1 654718-B21 HP HP Dl3S5P GENS 6272 KIT 560,09 560,09
1 654718-B21 001 HP FACTORY INTEGRATED 0,00 0,00
8 647873-B21 HP HP 4GB 1RX4 PC3-12800R-11 KIT 113,37 906.96
8 647873-B21#001 HP FACTORY INTEGRATED 0.00 0.00
3 652572-B21 HP HP 450GB 6G SAS 1 OK 2.51N SC ENT HD 402.26 1,206.78
3 652572-B21 001 HP FACTORY INTEGRATED 0.00 0.00
1 652232-B21 HP HP 12.7MM SATA DVD ROII/I JB KIT 75.35 75.35
1 652232-B21 001 HP FACTORY INTEGRATED 0.00 o.oo 2 AF556A HP PWR CORD 110V 10A 1.83M 5-15P C13 8.37 16.74 2 AF556AOD1 HP FACTORY INTEGRATED 0.00 0.00
1 684208-B21 HP HP ETHERNET 1GBE 4P 331FlR FlO ADPTR 8.37 8.37 1 661069-B21 HP HP 512MB FBWC FOR P-SERIES SMART ARRAY 291.65 291.65
1 661069-B21 001 HP FACTORY INTEGRATED 0.00 0.00
1 663478-B21 HP HP 2U SFF BB RAil KIT GENS 83.72 83.72
1 663478-B21 001 HP FACTORY INTEGRATED 0.00 0.00
1 614203-B21 HP NC552SFP 10GBE 2P SVR ADPT 526.60 526.60
1 614203-B21 001 HP FACTORY INTEGRATED 0.00 0.00 2 512327-B21 HP P-S 750W COMMON SlOT GOlD 233.5S 467.16
2 512327-B21 001 HP FACTORY INTEGRATED 0.00 0.00 1 339779-B21 HP RAID 5 DRIVE 1 SETTING 0.01 0.01 1 U2Z50E HP CARE PACK 3YR 4H 24X7 Dl38X P PROCARE SVC 1,79S.66 1,79S.66
By placing an order with ePlus for products or services you agree to comply v..ith the Terms and Conditions for Purchasing Products and Services located at http://www.eplus.com/tenns-and-conditions/Pagesil'n,ducts-Services-Tenns-and-Conditions.aspx (the "Order Terms"). Unless there is a separate written agreement signed on behalf of both you and ePlus by a duly authorized officer, the Order Terms shall be the onlytenns and conditions applicable to transactions between you and ePius, and no additional or contrary terms referenced in a purchase order, document, or electronic communication shall apply. In no event shall ePJus per:fonnance under a purchase order be deemed to constitute acceptance of any tenns and conditions set forth therein.
ePius offers flexible and easy leasing options for your IT equipment. Use leasing to increase your IT acquisition capabitlty, overcome limited budgets, and manage the lifecycle of your assets. Contact an eP!us Leasing Coordinator at 1-703-984-8021 or [email protected] to receive a lease quote todav.
Thank you for your inquiry. Please note the following about this quotation: It will expire on the date stated above. Unless freight amount is indicated, or is zero, freight v.ill be added to the invoice. Unless Bill-To company is exempt from Sales Tax, it will be added to the invoice. Extended Warranties and Professional Services are available.
Customer Acceptance To Place An Order, Please Contact:
Signature: Date: Sales: SubTotal: $7,661.44
Kristen Zawislak
Name: PO#: Phone: 610-495-1294 Tax: TBD if Applicable
Title: Ship VIA: Fax: 610-495-1208 Freight: TBD
This quotation is confidential for your internal use only. email: [email protected] This is a solicitation for an offer and is subject to credit approval. No contract is formed unless a
purchase order or other offer is received and accepted by our office. If you accept this quotation Address: 130 Futura Drive- Pottstown, PA 19464 Total: $7,661.44 with the intent to have your chosen leasing company to pay the costs directly, please note that if the
Note: Have a great day! Lessor does not pay ePlus for any reason, you will be responsible for payment to ePlus.
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
6. CONSENT AGENDA
H. City Clerk Request for Approval of Taxi Medallion Transfers
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Kelly Allmond, City Clerk RE: Transfer of Taxi Medallions DATE: April 10, 2013
ISSUE(S): Transfer of taxi medallion #105 and #116
SUMMARY: On March 29, 2013 Benjamin “Wayne” White t/a City Cab of Ocean City sold medallion #105 and #116 to Amid M. Khan (new fleet operator) for the sum of $10,000.00. The transfer fee of $2,500 was paid as evidenced by the attached receipt. Both medallions remain in my custody until approval is granted. The fleet/independent ratio holds at 17%.
FISCAL IMPACT: $2,500.00 RECOMMENDATION: Approve the transfer of medallions 105 and 116. ALTERNATIVES: Exercise your right of first refusal as provisioned in Chapter 102-
32(b)(7)d (see attached) of the Town Code. RESPONSIBLE STAFF: Kelly Allmond, City Clerk COORDINATED WITH: Michelle Monico, Police Records Management Supervisor
Sue Adkins, Revenue Supervisor Michael Sherman, Business License Inspector
ATTACHMENT(S): 1) Notarized Bill of Sale for Medallion #105
2) Notarized Bill of Sale for Medallion #116 with receipt
Agenda Item # 6H
Council Meeting 04/15/2013
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
7. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Invitation to the 27th Annual AARP Health Fair presented
by Melvin Friedman, Event Chairman
TOWN OF
The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: 27th Annual AARP Health Fair DATE: April 5, 2013 ISSUE(S): Invitation to the 27th Annual AARP Health Fair SUMMARY: Melvin Friedman, Chairman of the AARP Health Fair, is extending
an invitation for the Mayor and Council to attend the AARP Chapter 17 health fair on Wednesday, May 8, at the Roland E. Powell Convention Center from 7:00 a.m. until 11:00 a.m. This event is co-sponsored by the Mayor and City Council and Atlantic General Hospital. Free health screenings and health education will be offered at the fair.
FISCAL IMPACT: Not applicable RECOMMENDATION: Not applicable ALTERNATIVES: Not applicable RESPONSIBLE STAFF: Not applicable COORDINATED WITH: Not applicable ATTACHMENT(S): None
Agenda Item # 7A
Council Meeting April 15, 2013
Ocean City Chapter 1917
Wednesday, May 8, 2013 7:00 a.m. to 11:00 a.m.
Roland E. Powell Convention Center
41st Street & Coastal Highway Ocean City, Maryland
Free Health Screenings Free Health Education Atlantic General Hospital will provide free lipid and glucose tests* to the first 500 participants between 7 a.m. and 11 a.m. *Testing will require a 12 hour fast.
For more information, contact Melvin Friedman [email protected]
410-524-1177
FREE ADMISSION: Attendees 12 years or older please
Co‐Sponsored by: Mayor and City Council of Ocean City Atlantic General Hospital
Health Fair
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
7. MISCELLEANEOUS REPORTS AND PRESENTATIONS B. Private Event Approval Request for Ravens’ Beach Bash
May 30 - June 1, 2013
336
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Raven Beach Bash DATE: April 10, 2013
ISSUE(S): Request approval of 2013 Ravens Beach Bash SUMMARY: Mark Elman of the Clarion Resort Fontainebleau Hotel requests
approval of the 2013 Ravens Beach Bash on June 1, 2013. This is a Ravens’ fan festival with flag football games, inflatables, and a live radio broadcast by 98 Rock. Other event sponsors include the Baltimore Ravens’ and Miller Lite. City services are not required to support this event. A representative from the Clarion met with the Recreation and Parks Committee on April 9, 2013 to discuss Beach Patrol’s (BP) concerns with event set-up. The Clarion representative agreed to coordinate with BP prior to setting up the event site. The committee also requested a more descriptive site layout.
FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,
recreation and other incidental expenditures related to this event.
RECOMMENDATION: Approve the request. ALTERNATIVES: Do not approve the request. RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator COORDINATED WITH: Beach Patrol, Public Works and the Police Department ATTACHMENT(S): 1) June 2013 Calendar
2) Application 3) Cover Sheet 4) Original site layout 5) Updated site layout
Agenda Item # 7B
Council Meeting April 15, 2013
Sun Mon Tue Wed Thu Fri Sat
1 Raven’s Parade PE – Ravens’ Beach Bash - TENTATIVE
2 PE - PIS Karaoke’ PE – OC Beachlights - TENTATIVE
3
4 PE - PIS Karaoke & Volleyball PE – Beach Fireworks - TENTATIVE
5 OC Air Show Set-up PE - PIS Basketball
6 OC Air Show Set-up PE – PIS Dodge Ball Dew Tour Set-up
7 Longboard Challenge OC Air Show Set-up Sand Duels Set-up PE – PIS Tennis Dew Tour Set-up
8 Longboard Challenge OC Air Show PE - Sand Duels - TENTATIVE Dew Tour Set-up
9 Longboard Challenge OC Air Show PE - Sand Duels - TENTATIVE PE - PIS Karaoke Dew Tour Set-up PE – OC Cruzers PE – OC Beachlights - TENTATIVE
10 OC AIR SHOW Breakdown Dew Tour Set-up
11 PE - PIS Karaoke & Volleyball Dew Tour Set-up OC AIR SHOW Breakdown PE – Beach Fireworks - TENTATIVE
12 Dew Tour Set-up OC AIR SHOW Breakdown PE - PIS Basketball
13 Dew Tour Set-up PE – PIS Dodge Ball
14 Sun Run Dew Tour Set-up PE – PIS Tennis
15 Dew Tour Set-up
16 Dew Tour Set-up PE – OC Beachlights - TENTATIVE
17 Dew Tour Set-up
18 Firemen’s Pipe & Drums Dew Tour Set-up PE – Beach Fireworks - TENTATIVE
19 Firemen’s Parade Dew Tour Set-up
20 Dew Tour
21 Dew Tour PE - Beach 5 Set-up
22 Dew Tour PE - Beach 5 Sand Soccer
23 Dew Tour Beach 5 Sand Soccer PE – OC Cruzers PE – OC Beachlights - TENTATIVE
24 Dew Tour Breakdown
25 Dew Tour Breakdown PE – Beach Fireworks - TENTATIVE
26 Dew Tour Breakdown
27 Dew Tour Breakdown
28 Dew Tour Breakdown
29 Dew Tour Breakdown
30 PE – OC Beachlights - TENTATIVE
2013
June
Ocean City Private Events
Name of Event: Ravens Beach Bash New Event: YES
Date of Event: June 1, 2013
Date Application Received: February 19, 2013 Application Fee Paid: Yes
Date Routed: February 19, 2013
Date Returned from All Departments: March 27, 2013 Total Cost to Town: No foreseeable costs
Things to Note:
• This event would consist of a Ravens’ fan festival with flag football games, inflatables, and a live radio broadcast by 98 Rock.
• All set- up and breakdown will be done on June 1, 2013. • The event organizers will collect and dispose of all solid waste. • The event organizers will provide their own security. • The event would take place on the beach in front of the Clarion Resort Fontainebleau Hotel. • Expected number of participants and spectators is 500. • Request to have a bonfire. • Sponsors of the event are The Baltimore Ravens’, Miller Lite and 98 Rock.
Comments from Department Representatives:
• Beach Patrol – Last year, the event set-up on more beach than was specified and set-up on property not in front of the Clarion. They also totally blocked the beach north and south. However, once BP met with the event organizers, they were cooperative and made all necessary adjustments. They need to be aware of BP needs before setting up on the beach.
• Public Works – All tents and equipment need to be moved at the end of the day so PW beach equipment can clean the beach that evening.
• Fire Marshal – Inflatable permit and bon fire permit must be obtained. • Risk – Insurance certificate must be submitted prior to the event. • OCPD, Rec & Parks, Emergency Services, Transportation, Tourism, OCCC – No comments or concerns.
Date on Council Agenda: April 15, 2013
Event Approved of Denied:
Date Fees Received: Amount:
Date Insurance Certificate Received: Beach Franchise Notified:
Date Permit Issued:
Other:
PRIVATE EVENT APPLICATION Town of Ocean City, Maryland
NON-REFUNDABLE APPLICATION FEE: $100.00 For Profit Applicants, $25.00 Non-Profit Applicants RETURN APPLICATION TO: Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 [email protected] This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicant’s attention is directed to the accompanying information packet, entitled “Private Event Application Guidelines.” All questions on the application must be fully answered. “Same as last year” or similar comments are not acceptable responses. If a question does not apply, please write “N/A” in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment. 1. TITLE OF EVENT: Ravens Beach Bash______________________________
2. IS THIS A NEW EVENT? No, second annual__________________________
Page 1 of 8
3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR
3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES
FOR THE NEXT 3-YEARS: ____________________________________________
4. STARTING & ENDING TIMES OF EVENT: May 30-June 1__________________
5. PROJECTED SET-UP DATE (S) & TIMES: May 29 – June 1_________________
6. PROJECTED CLEAN-UP DATE (S) & TIMES:____________________________
By end of day, June 1________________________________________________
7. LOCATION (Describe area in which event shall be contained; be specific as to how
much area will be used, etc.): _____________________________________________
Clarion Resort Fontainebleau Hotel our upper and lower deck bar and beach
property________________________________________________________
8. APPLICANT’S NAME: Mark Elman______________________________________
9. ORGANIZATION REPRESENTING: Clarion Resort Fontainebleau Hotel___
_____________________________________________________________________
10. MAILING ADDRESS: 10100 Coastal Highway, OCMD 21842________________
_____________________________________________________________________
11. WORK PHONE: 410-524-3535________ HOME PHONE: 410-641-8998_______
FAX: 410-524-4907_____________ EMAIL: [email protected]___________
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF
PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH
DOCUMENTATION? _________________________________ IF NOT, WHY?
_____________________________________________________________________
13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:
_____________________________________________________________________
14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:
_____________________________________________________________________
15. COORDINATOR’S CONTACT INFORMATION IF DIFFERENT THAN
QUESTION 11: HOME: ____________________WORK: ____________________
FAX: _____________________________ CELL: __________________________
E-MAIL ADDRESS: ____________________________________________
OTHER: _____________________________________________________________
Page 2 of 8
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____
_Ravens festival at the Clarion Resort. This will include flag football games,
inflatables and live radio broadcasting by 98 Rock.
_____________________________________________________________________*If more space is needed, please attach additional pages to the back of this application
17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________
_Clarion Resort______________________________________________________
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE
SUCH ACCESS? __________________ IF SO, WHERE? ____________________ No
19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,
EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,
etc.): ____All equipment will be unloaded and loaded at the Clarion
Resort._______________________________________________________________
_____________________________________________________________________
20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED
DIAGRAM AND DESCRIBE HERE: yes. On the beach of the Clarion REsort. We
will have inflatables and flag football fields set-up
_____________________________________________________________________
21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO
EMPLOY: _The Clarion Resort will provide its own in-house security.
_____________________________________________________________________
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____
_None_______________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Page 3 of 8
23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?
__________ IF SO, WHAT TYPE? ___None___________________________
_____________________________________________________________________
_____________________________________________________________________
24. WHAT IS YOUR RAIN POLICY? ____________________________________
_____________________________________________________________________
Rain or shine
25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING
OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES? _All
trash pick-up will be handled by the Clarion Resort Staff.______
_____________________________________________________________________
_____________________________________________________________________
26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT”
(TOILETS, HAND WASHING, ETC.)? ________________________________
_All guests can use the Clarion Resort Facilities.
_____________________________________________________________________
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________
__None______________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &
QUANTITIES): __None_________________________________________________
_____________________________________________________________________
_____________________________________________________________________
29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _Yes, via
concessions. WHO WILL THE PROCEEDS BENEFIT? ___________Clarion
Resort______
_____________________________________________________________________
_____________________________________________________________________
30. DESCRIBE EVENT PRIZES/AWARDS: ______None________________________
_____________________________________________________________________
Page 4 of 8
31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __________________ Please forward a copy of the approved “One Day Raffle Permit” to the Private Events Coordinator.
No
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________ Please forward a copy of the approved “Tent Permit” from the Office of the Fire Marshal to the Private
Events Coordinator.
No
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?
___yes Please forward a copy of the approved “Air Support/Air-Inflated Structures Permit” to the
Private Events Coordinator.
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________ Please forward a copy of the approved “Bonfire Permit” to the Private Events Coordinator.
yes
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________ Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit” to the Private
Events Coordinator.
no
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES
AT YOUR EVENT? __yes______ IF SO, PLEASE DESCRIBE INTENT (include
beverage type, quantities, drink sizes, location, etc.): __________________________
_All alcoholic beverage sales will only be sold on the Clarion Resort private
property______________________________________________________________
_____________________________________________________________________
_____________________________________________________________________Please forward a copy of the approved “One Day Alcohol Permit” to the Private Events Coordinator.
37. EXPECTED NUMBER OF PARTICIPANTS: ________500___________________
38. EXPECTED NUMBER OF SPECTATORS: ________________________________ 500
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE
APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.
HAVE YOU DONE SO? _yes____________WHO DID YOU CONTACT?
_____________________________________________________________________
Dr. Leonard Berger - Owner
40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM
THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is
required for each major end-item borrowed from the Town of Ocean City):
_None_______________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Page 5 of 8
41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY
STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
OBTAINED TIS PERMIT? __N/A_________IF SO, PLEASE ATTACHED A
COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved
“MDOT Highway Permit” to the Private Events Coordinator.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES
(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
THE PARADE ROUTE: __N/A_________ DESCRIBE: ______________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE
(5) YEARS: __________________________________________________________
May 31 – June 2, 2011 at the Clarion Resort
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and
comply with the Town of Ocean City’s sponsorship policy. The application will not
be approved without sponsors. If no sponsors, please state “No Sponsors” in area
provided below.): ___The Baltimore Ravens, Miller Lite and 98 Rock.
____________________________________________________________________
____________________________________________________________________
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
APPLICATION: ______________________________________________________
_____________________________________________________________________
_____________________________________________________________________
.
46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE
SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,
STAGE, CONCESSIONS, COURTS, BANDS, ETC.
IS DIAGRAM INCLUDED WITH APPLICATION? YES____X___NO_______ An event diagram MUST be included for an event to be considered.
Page 6 of 8
INSURANCE REQUIREMENT:
For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicant’s own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____XX________INCLUDED WITH APPLICATION
____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY
(30) DAYS PRIOR TO THE EVENT COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Town’s agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S SIGNATURE____________________________DATE______________ Signature on file 2/13/13
MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 2/13/13
Page 7 of 8
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 2/13/13 HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitee’s operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 2/13/13 PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 2/13/13
Page 8 of 8
Flag Football Field 3 50x25 yds.
Flag Football Field 1 50x25 yds.
Flag Football Field 2 50x25 yds.
15Ft.15 Ft.
= Tailgate Game Area - 20x30 ft.
= Volleyball Courts 1 and 2 - 60x30 Ft.
= Coke Inflatables - 30x15 and 15x15 Ft.
= Registration/Admin Tent - 30x 30 Ft.
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
7. MISCELLEANEOUS REPORTS AND PRESENTATIONS C. Private Event Approval Request for OC Beachlights
Various 2013 dates
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: OC Beachlights DATE: April 11, 2013
ISSUE(S): Request approval of 2013 fireworks and laser shows SUMMARY: Bob Rothermel of Special Event Productions/TEAM Productions
and the Tourism Advisory Board request approval of the OC Beachlights events scheduled to take place throughout the summer season as follows: Laser Show: May 25, 26; June 2, 9, 16, 23, 30; July 7, 14, 21, 28; August 4, 11, 18, 25; September 1, 2013. The event includes a five (5) story tall inflatable sphere featuring a visual laser, lighting, special effects, video and audio production with visibility along the Boardwalk. Beach Fireworks: July 8, 9, 15, 16, 22, 23, 29, 30; August 5, 6, 12, 13, 19, 20, 26, 27, 2013. These are low profile, high intensity aerial fireworks, accompanied by music, with visibility along the Boardwalk. Northside Park Fireworks: July 14, 21, 28; August 4, 11, 18, 25, 2013. The event consists of a multi-aerial fireworks display consisting of 3”-6” shells along with a variety of low aerial fireworks.
FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,
recreation and other incidental expenditures related to this event. RECOMMENDATION: Approve the events as requested. ALTERNATIVES: Refer to Mayor and Council. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: City Staff, specifically Fire Marshal, Public Works, Rec & Parks,
and Beach Patrol ATTACHMENT(S): 1) May – September 2013 Calendar
2) Cover Sheet 3) Application 4) Addendums to the Application
Agenda Item # 7C
Council Meeting April 15, 2013
Sun Mon Tue Wed Thu Fri Sat 1 2
SE – Springfest
3 SE – Springfest
4 SE – Springfest PE – Knights of Columbus Procession
5 SE – Springfest
6 7 8 9 PE – ESA Mid-Atlanitc Regl Surfing Champ.
10 PE – ESA Mid-Atlanitc Regl Surfing Champ. PE – Showell Boardwalk Walk - TENTATIVE
11 PE – Crab Soup Cook-off PE – Ride for the Feast PE – ESA Mid-Atlanitc Regl Surfing Champ.
12 PE – ESA Mid-Atlanitc Regl Surfing Champ.
13 14 PE – Showell Boardwalk Walk Rain Date - TENTATIVE
15 16 PE – Cruisin OC
17 PE – Cruisin OC
18 PE – Cruisin OC
19 PE – Cruisin OC
20 21 22 23 24 25 PE – OC Beachlights Patriotic Show - TENTATIVE
26 PE – OC Beachlights - TENTATIVE
27 28 PE – Beach Fireworks - TENTATIVE
29 30 PE – PIS Dodge Ball
31 PE – PIS Tennis
2013
May
Sun Mon Tue Wed Thu Fri Sat
1 Raven’s Parade PE – Ravens’ Beach Bash - TENTATIVE
2 PE - PIS Karaoke’ PE – OC Beachlights - TENTATIVE
3
4 PE - PIS Karaoke & Volleyball PE – Beach Fireworks - TENTATIVE
5 OC Air Show Set-up PE - PIS Basketball
6 OC Air Show Set-up PE – PIS Dodge Ball Dew Tour Set-up
7 Longboard Challenge OC Air Show Set-up Sand Duels Set-up PE – PIS Tennis Dew Tour Set-up
8 Longboard Challenge OC Air Show PE - Sand Duels - TENTATIVE Dew Tour Set-up
9 Longboard Challenge OC Air Show PE - Sand Duels - TENTATIVE PE - PIS Karaoke Dew Tour Set-up PE – OC Cruzers PE – OC Beachlights - TENTATIVE
10 OC AIR SHOW Breakdown Dew Tour Set-up
11 PE - PIS Karaoke & Volleyball Dew Tour Set-up OC AIR SHOW Breakdown PE – Beach Fireworks - TENTATIVE
12 Dew Tour Set-up OC AIR SHOW Breakdown PE - PIS Basketball
13 Dew Tour Set-up PE – PIS Dodge Ball
14 Sun Run Dew Tour Set-up PE – PIS Tennis
15 Dew Tour Set-up
16 Dew Tour Set-up PE – OC Beachlights - TENTATIVE
17 Dew Tour Set-up
18 Firemen’s Pipe & Drums Dew Tour Set-up PE – Beach Fireworks - TENTATIVE
19 Firemen’s Parade Dew Tour Set-up
20 Dew Tour
21 Dew Tour PE - Beach 5 Set-up
22 Dew Tour PE - Beach 5 Sand Soccer
23 Dew Tour Beach 5 Sand Soccer PE – OC Cruzers PE – OC Beachlights - TENTATIVE
24 Dew Tour Breakdown
25 Dew Tour Breakdown PE – Beach Fireworks - TENTATIVE
26 Dew Tour Breakdown
27 Dew Tour Breakdown
28 Dew Tour Breakdown
29 Dew Tour Breakdown
30 PE – OC Beachlights - TENTATIVE
2013
June
Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6
7 PE – OC Cruzers PE – OC Beachlights – TENTATIVE PE – Northside Park Fireworks - TENTATIVE
8 PE – Beach Fireworks - TENTATIVE
9 PE – Beach Fireworks - TENTATIVE
10 11 12 13
14 PE – OC Beachlights – TENTATIVE PE – Northside Park Fireworks - TENTATIVE
15 PE – Beach Fireworks - TENTATIVE
16 PE – Beach Fireworks - TENTATIVE
17 18 19 20 PE – Swim OC - TENTATIVE
21 PE – OC Cruzers PE – OC Beachlights – TENTATIVE PE – Northside Park Fireworks - TENTATIVE
22 PE – Beach Fireworks - TENTATIVE
23 PE – Beach Fireworks - TENTATIVE
24 25 26 27
28 PE – OC Beachlights – TENTATIVE PE – Northside Park Fireworks - TENTATIVE
29 PE – Beach Fireworks - TENTATIVE
30 PE – Beach Fireworks - TENTATIVE
31
2013
July
Sun Mon Tue Wed Thu Fri Sat 1 2 3
PE – Soccer Resort Beach Tourn. - TENTATIVE
4 SE – Sundaes in the Park PE - OC Cruzers PE – Soccer Resort Beach Tourn. – TENTATIVE PE – OC Beachlights – TENTATIVE PE – Northside Park Fireworks - TENTATIVE
5 PE – Beach Fireworks - TENTATIVE
6 PE – Beach Fireworks - TENTATIVE
7 SE –Concerts on the Beach
8 9 10
11 SE – Sundaes in the Park PE – OC Beachlights – TENTATIVE PE – Northside Park Fireworks - TENTATIVE
12 PE – Beach Fireworks - TENTATIVE
13 PE – Beach Fireworks - TENTATIVE
14 SE –Concerts on the Beach
15 16 17
18 SE – Sundaes in the Park PE - OC Cruzers PE – OC Beachlights – TENTATIVE PE – Northside Park Fireworks - TENTATIVE
19 PE – Beach Fireworks - TENTATIVE
20 PE – Beach Fireworks - TENTATIVE
21 SE –Concerts on the Beach
22 23 24
25 SE – Sundaes in the Park PE – OC Beachlights – TENTATIVE PE – Northside Park Fireworks - TENTATIVE
26 PE – Beach Fireworks - TENTATIVE
27 PE – Beach Fireworks - TENTATIVE
28 SE –Concerts on the Beach
29 30 31
2013
August
Sun Mon Tue Wed Thu Fri Sat 1 PE – OC Beachlights - TENTATIVE
2 3 4 5 6 7 PE - Miata Parade- TENTATIVE
8 PE – OC Cruzers
9 10 11 911Parade of Brothers
12 Bike Fest
13 Bike Fest
14 Bike Fest
15 Bike Fest
16 17 18 19 Sunfest PS – Sunfest Kite Fest
20 Sunfest PS – Sunfest Kite Fest
21 Sunfest PS – Sunfest Kite Fest
22 Sunfest PS – Sunfest Kite Fest PE – OC Cruzers
23 24 25 26 27 PE - Winefest
28 PE – Winefest PE – Walk Out of the Darkness
29 30
2013
September
Ocean City Private Events
Name of Event: OC Beachlights New Event: No
Date of Event: Multiple Dates during the Summer (see below)
Date Application Received: March 15, 2013 Application Fee Paid: No
Date Routed: March 15, 2013
Date Returned from All Departments: April 10, 2013 Total Cost to Town: $1,141.00
Things to Note:
• Laser Show: May 25, 26, June 2, 9, 16, 23, 30, July 7, 14, 21, 28, August 4, 11, 18, 25, September 1, 2013 o Special Patriotic Show on Saturday May 25, and Sundays from Memorial Day Weekend through Labor Day
Weekend. o Each show would be about 8-minutes in length and there would be three (3) shows nightly; 9:30 pm, 10 pm
and 10:30 pm. o Set-up would begin about five (5) hours prior to the first show. o Clean up would immediately follow the last show. o The event would need a 200’x300’ area on the beach in proximity to North Division Street, with load in from
Dorchester Street. o Event would be a five (5) story tall inflatable sphere featuring a visual laser, lighting, special effects, video
and audio production with visibility along the Boardwalk. o Request use of a PA System.
• Beach Fireworks: July 8, 9, 15, 16, 22, 23, 29, 30, August 5, 6, 12, 13, 19, 20, 26, 27, 2013 o Mondays and Tuesdays throughout the summer, beginning on July 8, 2013 and ending on August 27, 2013. o Each show will begin at 10 pm and be 8-minutes in length. o Set-up would begin four (4) hours prior to the show. o Clean up would immediately follow the event. o The event would need a 200’ radius on the beach near North Division Street, with load in from Dorchester
Street. The exact location and safety radius will be determined by the Fire Marshal. o Event would be a low profile, high intensity aerial firework and musical presentation with visibility along the
Boardwalk. o The Fire Marshal fireworks permit will be submitted when approval is received. o Please note – funding for the downtown beach firework shows originally scheduled for Tuesdays May 28,
June 4, 11, 18 and 25, 2013 is being reallocated to Northside Park to enhance Sundaes in the Park. The applicant is currently seeking to secure sponsors to support funding in an attempt to replace all or some of the May 28, June 4, 11, 18, and 25, 2013 downtown beach firework shows.
• Northside Park Fireworks: July 14, 21, 28, August 4, 11, 18, 25, 2013 o Each show would take place at the conclusion of Sundaes in the Park, about 9 pm and last anywhere from 5-7
minutes. o Set-up would begin about five (5) hours prior to the show. o Clean up would immediately follow the show. o Fireworks would be launched off the Northside Park pier within a 300’ safety radius. The exact location and
safety radius will be determined by the Fire Marshal. o The event would consist of a multi aerial fireworks display consisting of 3”-6” shells along with a variety of
low aerial fireworks. o The Fire Marshal fireworks permit will be submitted when approval is received.
Comments from Department Representatives:
• Beach Patrol – May need to secure a safety zone for the fireworks events. • Public Works – Is working with the applicant to aid in the amplification for the Laser Show events. Verified with the
City Solicitor that sound amplification is allowed with a permit from the Mayor and City Council pursuant to Sec. 30-342 of the Ocean City Code.
• Fire Marshal – The applicant must obtain the proper permits from both the Ocean City Fire Marshal’s Office and the State Fire Marshal’s Office.
• Risk – Insurance certificate must be submitted prior to the event. • Rec & Parks – Applicant is welcome to use the Special Events’ light poles located on the beach at North Division
Street on which to put their speakers for amplification during the laser shows. Also, will provide the pier area at Northside Park for the seven (7) dates throughout the summer. Have moved the established soccer league from Sunday nights to a different evening. Total cost to the department is $1,141.00. The applicant will need to file a use application for Northside Park with the Rec. and Parks Dept. so the event can be appropriately entered into the reservation system.
• OCPD – Will monitor the events as they occur during normal patrols. • Emergency Services, Transportation, Tourism, OCCC – No comments or concerns.
Date on Council Agenda: April 15, 2013
Event Approved of Denied:
Date Fees Received: Amount:
Date Insurance Certificate Received: Beach Franchise Notified:
Date Permit Issued:
Other:
PRIVATE EVENT APPLICATION Town of Ocean City, Maryland
NON-REFUNDABLE APPLICATION FEE: $100.00 For Profit Applicants, $25.00 Non-Profit Applicants RETURN APPLICATION TO: Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 [email protected] This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicant’s attention is directed to the accompanying information packet, entitled “Private Event Application Guidelines.” All questions on the application must be fully answered. “Same as last year” or similar comments are not acceptable responses. If a question does not apply, please write “N/A” in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment. 1. TITLE OF EVENT: ________________________________________________ OC Beach Lights
2. IS THIS A NEW EVENT? ____No_____________________________________
Page 1 of 9
3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR
3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES
FOR THE NEXT 3-YEARS: __See attached addendums A B C___________
4. STARTING & ENDING TIMES OF EVENT: _______________________________ See attached
5. PROJECTED SET-UP DATE (S) & TIMES: __See attached___________________
6. PROJECTED CLEAN-UP DATE (S) & TIMES:_See Attached_________________
_____________________________________________________________________
7. LOCATION (Describe area in which event shall be contained; be specific as to how
much area will be used, etc.): _____________________________________________
_____________________________________________________________________
_____________________________________________________________________
See attached
8. APPLICANT’S NAME: _Tourism Advisory Board__________________________
9. ORGANIZATION REPRESENTING: _____________________________________
_____________________________________________________________________ Special Event Productions/TEAM Productions
10. MAILING ADDRESS: __PO Box 616, Mayo, MD 21106____________________
_____________________________________________________________________
11. WORK PHONE: _410-798-6304_______ HOME PHONE: ____________________
FAX: _410-798-6305___________ EMAIL: [email protected]_____________
443-871-0306
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF
PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH
DOCUMENTATION? _N/A_____________________________ IF NOT, WHY?
_____________________________________________________________________
13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT: __Bob
Rothermel______________________________________________________
14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:
_3 Dorchester 3, OCMD 21842____________________________________
15. COORDINATOR’S CONTACT INFORMATION IF DIFFERENT THAN
QUESTION 11: HOME: ____________________WORK: _449-971-1184_______
FAX: _410-289-3281________________ CELL: __________________________
E-MAIL ADDRESS: [email protected]_________________________ OTHER:
_____________________________________________________________
410-289-8230
Page 2 of 9
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________*If more space is needed, please attach additional pages to the back of this application
See attached
17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________
_____________________________________________________________________ 3 Dorchester St.
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE
SUCH ACCESS? __________________ IF SO, WHERE? ____________________
_________________________________
Yes Dorchester St.
19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,
EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,
etc.): __On the beach in proximity to Dorchester St. by hand.__________
_____________________________________________________________________
_____________________________________________________________________
20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED
DIAGRAM AND DESCRIBE HERE: _____________________________________
____PA System. See attached diagrams A, B, C
_____________________________________________________________________
21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO
EMPLOY: ___________________________________________________________
_____________________________________________________________________ Roving event monitor staff maintaining a demarcation area between show and spectators.
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____
__None at this time
_____________________________________________________________________
_______________________________________________________________
Page 3 of 9
23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?
__________ IF SO, WHAT TYPE? __________________________________
___Will request city services in the event of an
emergency____________________________________________________________
24. WHAT IS YOUR RAIN POLICY? ____________________________________
_____________________________________________________________________ If inclement wather occurs, we will apply for a revision to possibly reschedule the show for another date
25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING
OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Standard city collections
26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT”
(TOILETS, HAND WASHING, ETC.)? ________________________________
__current comfort stations along boardwalk
_____________________________________________________________________
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________
_____________________________________________________________________
___None_____________________________________________________________
_____________________________________________________________________
28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &
QUANTITIES): _______________________________________________________
___None_____________________________________________________________
_____________________________________________________________________
29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ___No_______
IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________
_____________________________________________________________________
_____________________________________________________________________
30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________
_____________________________________________________________________ N one
Page 4 of 9
31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _No______________ Please forward a copy of the approved “One Day Raffle Permit” to the Private Events Coordinator.
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________ Please forward a copy of the approved “Tent Permit” from the Office of the Fire Marshal to the Private
Events Coordinator.
No
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?
___Yes Please forward a copy of the approved “Air Support/Air-Inflated Structures Permit” to the
Private Events Coordinator.
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________ Please forward a copy of the approved “Bonfire Permit” to the Private Events Coordinator.
No
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________ Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit” to the Private
Events Coordinator.
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES
AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include
beverage type, quantities, drink sizes, location, etc.): __________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________Please forward a copy of the approved “One Day Alcohol Permit” to the Private Events Coordinator.
No
37. EXPECTED NUMBER OF PARTICIPANTS: ____N/A______________________
38. EXPECTED NUMBER OF SPECTATORS: free event for OC vacationers_______
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE
APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.
HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? The events
take place when beach franchise operations are closed.
_____________________________________________________________________
40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM
THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is
required for each major end-item borrowed from the Town of Ocean City):
None at this time
Page 5 of 9
41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY
STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
OBTAINED TIS PERMIT? __N/A_________IF SO, PLEASE ATTACHED A
COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved
“MDOT Highway Permit” to the Private Events Coordinator.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES
(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
THE PARADE ROUTE: ______________ DESCRIBE: ______________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
N/A
43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE
(5) YEARS: __________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Cruisin OC 22 years Endless Summer Cruisin 15 years Hot Rod and Custom Car Show 32 years
44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and
comply with the Town of Ocean City’s sponsorship policy. The application will not
be approved without sponsors. If no sponsors, please state “No Sponsors” in area
provided below.): _____________Tourism Advisory Board
____________________________________________________________________
____________________________________________________________________
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
APPLICATION: ______________________________________________________
____Will need an electrical source from one of the boardwalk locations within a
reasonable distance of North Division St.
_____________________________________________________________________
_________________________________________________________________
.
Page 6 of 9
46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE
SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,
STAGE, CONCESSIONS, COURTS, BANDS, ETC.
IS DIAGRAM INCLUDED WITH APPLICATION?
YES__XX______NO_______ An event diagram MUST be included for an event to be considered.
INSURANCE REQUIREMENT:
For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicant’s own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION
___XX_______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY
(30) DAYS PRIOR TO THE EVENT COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Town’s agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S SIGNATURE____________________________DATE______________ Signature on File 3/12/13
Page 7 of 9
MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on File 3/12/13 LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on File 3/12/13 HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitee’s operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on File 3/12/13 PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition.
Page 8 of 9
The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on File 3/12/13
Page 9 of 9
3. Dates:
Addendum A OC Beachlights
Special Patriotic Show Saturday May 25 Sundays from Memorial Day Weekend through Labor Day Weekend May 26, 2013 June 2, 9, 16, 23, 30 July 7, 14, 21, 28 August 4, 11, 18, 25 September 1
4. Starting & Ending Times: Each show is approximately 8 minutes in length beginning at 9:30pm, lOpm and !0:30pm
5. Set-Up: Begins approximately 5 hours prior to the first show
6. Clean-Up: Immediately following last laser lights show.
7. Location: Approximately a 200'x300' area on the beach in proximity to North Division Street, with load in from Dorchester Street.
16. Description: A five story tall inflatable sphere featuring a visual laser, lighting, special effects, video and audio production with visibility along the boardwalk.
.. 0
f PA Speakers
Addendum A OC Beachlights Diagram
Safety Perimeter 0
(Not to scale, images for depiction only)
5 Story Inflatable Sphere
3. Dates:
Addendum B Beach Fireworks
Mondays during the summer: July 8, 15, 22, 29 August 5, 12, 19, 26
Tuesdays during the summer: July 9, 16, 23, 30 August 6, 13, 20, 27 *See Addendum D
4. Starting & Ending Times: Each show is approximately 8 minutes in length beginning at 10:00pm (unless Fire Marshal directs a change in start time)
5. Set-Up: Begins approximately 4 hours prior to the show
6. Clean-Up: Immediately following show.
7. Location: Approximately a 200' radius on the beach in proximity to North Division Street, with load in from Dorchester Street. (Exact location and safety radius will be determined by the Fire Marshal)
16. Description: A low profile, high intensity aerial firework and musical presentation with visibility along the boardwalk
35. Fire Marshal Fireworks Permit will be submitted when approval is received.
Addendum B Beach Fireworks Diagram
,f PA Speakers
?~ Fireworks
0 Safety Perimeter
(Not to scale, images for depiction only)
------------------------------------------------- -
3. Dates:
Addendum C Northside Park Fireworks
Sundays during the summer July 14, 21, 28, 2013 August 4, 11, 18, 25
4. Starting & Ending Times: Grand Finale to each Sundae in the Park event, approximately 9pm. Fireworks to last for approximately 5-7 minutes.
5. Set-Up: Begins approximately 5 hours prior to the show
6. Clean-Up: Immediately following show.
7. Location: Fireworks to be launched off the Northside Park pier with approximately a 300' safety radius (Exact location and safety radius will be determined by the Fire Marshal.) Equipment load in will be from the east side of the pier off of 125th street.
16. Description: A multi aerial show with full size fireworks, 3"-6" shell range along with a
variety of low aerial fireworks.
35. Fire Marshal Fireworks Permit will be submitted when approval is received.
-------
Addendum C Northside Park Fireworks Diagram
0 Safety Perimeter
(Not to scale, images for depiction only)
Addendum D Fireworks
' Please note that the funding for the Downtown beach firework shows originally scheduled for Tuesdays May 28, June 4, 11, 18 & 25 are being reallocated to enhance Sundaes in the Park to produce a larger fireworks show from the Northside Park pier. The Fire Marshall has determined that the pier is the only safe area to launch fireworks thereby requiring a larger shell/display which will be needed to enhance visibility from audiences.
We are currently seeking to secure sponsors to support funding in an attempt to replace all or some of the May 28, June 4,11,18 & 25 downtown beach firework shows.
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
9 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF
A. Discussion of Surfing Beach Schedule presented by
Recreation and Parks Director
25166
TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Tom Shuster, Recreation & Parks Director RE: 2013 Surfing Beach Recommendation DATE: April 10, 2013
ISSUE(S): Request approval of 2013 rotating surfing beach schedule recommendation
SUMMARY: The Surfing Beach Subcommittee of the Recreation & Parks
Committee has met and reviewed 4 alternate versions of a Surfing Beach Schedule for 2013. The Subcommittee will meet again on April 15 at 4:00 p.m. to select a final recommendation before reporting to the full Council later that evening.
FISCAL IMPACT: The cost to fund a third surfing beach as outlined in versions 2, 3
& 4 is $8,695 ($6,670 for labor and $1,975 for materials and supplies). Additional funds will be added to the Beach Patrol budget if one of these versions is selected.
RECOMMENDATION: The Recreation & Parks Committee will make a final
recommendation from the 4 versions provided after meeting with the Surfing Beach Subcommittee at 4:00 p.m.
ALTERNATIVES: Four alternative versions are provided. RESPONSIBLE STAFF:
Butch Arbin, Beach Patrol Captain Tom Shuster, Recreation & Parks Director Ward Kovacs, Beach Patrol Lieutenant
COORDINATED WITH: Surfing Beach Subcommittee Recreation & Parks Committee
ATTACHMENT(S): 1) Version 1 with no third surfing beach.
2) Version 2 with a third surfing beach added midway between the south and north beach
3) Version 3 with a third surfing beach using the Inlet in late May, June and September and adding a third each midway between south and north in July and August.
4) Version 4 with a third surfing beach permanently located a at the Inlet from late May thru September
Agenda Item # 9A
Council Meeting April 15, 2013
OCEAN CITY BEACH PATROL Proposed Surfing Beach Schedule
2013
Version 1.0
Standard rotation extended through the end of the ordinance which is September 30, 2013. Inlet surfing beach Monday through Friday only. No additional budget impact.
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Saturday May 25, 2013 15th Street 83rd Street CLOSED
Sunday May 26, 2013 13th Street 81st Street CLOSED
Monday May 27, 2013 11th Street 79th Street CLOSED
Tuesday May 28, 2013 9th Street 77th Street OPEN
Wednesday May 29, 2013 7th Street 75th Street OPEN
Thursday May 30, 2013 5th Street 73rd Street OPEN
Friday May 31, 2013 3rd Street 71st Street OPEN
Saturday June 1, 2013 1st Street 69th Street CLOSED
Sunday June 2, 2013 Caroline Street 67th Street CLOSED
Monday June 3, 2013 66th Street 146th Street OPEN
Tuesday June 4, 2013 64th Street 144th Street OPEN
Wednesday June 5, 2013 62nd Street 142nd Street OPEN
Thursday June 6, 2013 60th Street 140th Street OPEN
Friday June 7, 2013 58th Street 138th Street OPEN
Saturday June 8, 2013 56th Street 136th Street CLOSED
Sunday June 9, 2013 54th Street 134th Street CLOSED
Monday June 10, 2013 52nd Street 132nd Street OPEN
Tuesday June 11, 2013 50th Street 130th Street OPEN
Wednesday June 12, 2013 48th Street 128th Street OPEN
Thursday June 13, 2013 46th Street 126th Street OPEN
Friday June 14, 2013 44th Street 124th Street OPEN
Saturday June 15, 2013 42nd Street 122nd Street CLOSED
Sunday June 16, 2013 40th Street 120th Street CLOSED
Monday June 17, 2013 38th Street Carousel (118) OPEN
Tuesday June 18, 2013 36th Street Sea Watch (116) OPEN
Wednesday June 19, 2013 34th Street Rainbow (112) OPEN
Thursday June 20, 2013 32nd Street Quay (108) OPEN
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V1
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Friday June 21, 2013 30th Street Marigot Beach(101) OPEN
Saturday June 22, 2013 28th Street Mid Plaza(97) CLOSED
Sunday June 23, 2013 26th Street 94th Street CLOSED
Monday June 24, 2013 24th Street 92nd Street OPEN
Tuesday June 25, 2013 22nd Street 90th Street OPEN
Wednesday June 26, 2013 20th Street 88th Street OPEN
Thursday June 27, 2013 18th Street 86th Street OPEN
Friday June 28, 2013 16th Street 84th Street OPEN
Saturday June 29, 2013 14th Street 82nd Street CLOSED
Sunday June 30, 2013 12th Street 80th Street CLOSED
Monday July 1, 2013 10th Street 78th Street OPEN
Tuesday July 2, 2013 8th Street 76th Street OPEN
Wednesday July 3, 2013 6th Street 74th Street OPEN
Thursday July 4, 2013 4th Street 72nd Street CLOSED
Friday July 5, 2013 2nd Street 70th Street OPEN
Saturday July 6, 2013 North Division St 68th Street CLOSED
Sunday July 7, 2013 65th Street 145th Street CLOSED
Monday July 8, 2013 63rd Street 143rd Street OPEN
Tuesday July 9, 2013 61st Street 141st Street OPEN
Wednesday July 10, 2013 59th Street 139th Street OPEN
Thursday July 11, 2013 57th Street 137th Street OPEN
Friday July 12, 2013 55th Street 135th Street OPEN
Saturday July 13, 2013 53rd Street 133rd Street CLOSED
Sunday July 14, 2013 51st Street 131st Street CLOSED
Monday July 15, 2013 49th Street 129th Street OPEN
Tuesday July 16, 2013 47th Street 127th Street OPEN
Wednesday July 17, 2013 45th Street 125th Street OPEN
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V1
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Thursday July 18, 2013 43rd Street 123rd Street OPEN
Friday July 19, 2013 41st Street 121st Street OPEN
Saturday July 20, 2013 39th Street 119th Street CLOSED
Sunday July 21, 2013 37th Street Fountain Head (117) CLOSED
Monday July 22, 2013 35th Street High Point - North (114) OPEN
Tuesday July 23, 2013 33rd Street Capri (111) OPEN
Wednesday July 24, 2013 31st Street Mid Atlantis(102) OPEN
Thursday July 25, 2013 29th Street Century I(99) OPEN
Friday July 26, 2013 27th Street Flying Cloud (95) OPEN
Saturday July 27, 2013 25th Street 93rd Street CLOSED
Sunday July 28, 2013 23rd Street 91st Street CLOSED
Monday July 29, 2013 21st Street 89th Street OPEN
Tuesday July 30, 2013 19th Street 87th Street OPEN
Wednesday July 31, 2013 17th Street 85th Street OPEN
Thursday August 1, 2013 15th Street 83rd Street OPEN
Friday August 2, 2013 13th Street 81st Street OPEN
Saturday August 3, 2013 11th Street 79th Street CLOSED
Sunday August 4, 2013 9th Street 77th Street CLOSED
Monday August 5, 2013 7th Street 75th Street OPEN
Tuesday August 6, 2013 5th Street 73rd Street OPEN
Wednesday August 7, 2013 3rd Street 71st Street OPEN
Thursday August 8, 2013 1st Street 69th Street OPEN
Friday August 9, 2013 Caroline Street 67th Street OPEN
Saturday August 10, 2013 66th Street 146th Street CLOSED
Sunday August 11, 2013 64th Street 144th Street CLOSED
Monday August 12, 2013 62nd Street 142nd Street OPEN
Tuesday August 13, 2013 60th Street 140th Street OPEN
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V1
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Wednesday August 14, 2013 58th Street 138th Street OPEN
Thursday August 15, 2013 56th Street 136th Street OPEN
Friday August 16, 2013 54th Street 134th Street OPEN
Saturday August 17, 2013 52nd Street 132nd Street CLOSED
Sunday August 18, 2013 50th Street 130th Street CLOSED
Monday August 19, 2013 48th Street 128th Street OPEN
Tuesday August 20, 2013 46th Street 126th Street OPEN
Wednesday August 21, 2013 44th Street 124th Street OPEN
Thursday August 22, 2013 42nd Street 122nd Street OPEN
Friday August 23, 2013 40th Street 120th Street OPEN
Saturday August 24, 2013 38th Street Carousel (118) CLOSED
Sunday August 25, 2013 36th Street Sea Watch (116) CLOSED
Monday August 26, 2013 34th Street Rainbow (112) OPEN
Tuesday August 27, 2013 32nd Street Quay (108) OPEN
Wednesday August 28, 2013 30th Street Marigot Beach(101) OPEN
Thursday August 29, 2013 28th Street Mid Plaza(97) OPEN
Friday August 30, 2013 26th Street 94th Street OPEN
Saturday August 31, 2013 24th Street 92nd Street CLOSED
Sunday September 1, 2013 22nd Street 90th Street CLOSED
Monday September 2, 2013 20th Street 88th Street CLOSED
Tuesday September 3, 2013 18th Street 86th Street OPEN
Wednesday September 4, 2013 16th Street 84th Street OPEN
Thursday September 5, 2013 14th Street 82nd Street OPEN
Friday September 6, 2013 12th Street 80th Street OPEN
Saturday September 7, 2013 10th Street 78th Street CLOSED
Sunday September 8, 2013 8th Street 76th Street CLOSED
Monday September 9, 2013 6th Street 74th Street OPEN
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V1
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Tuesday September 10, 2013 4th Street 72nd Street OPEN
Wednesday September 11, 2013 2nd Street 70th Street OPEN
Thursday September 12, 2013 North Division St 68th Street OPEN
Friday September 13, 2013 65th Street 145th Street OPEN
Saturday September 14, 2013 63rd Street 143rd Street CLOSED
Sunday September 15, 2013 61st Street 141st Street CLOSED
Monday September 16, 2013 59th Street 139th Street OPEN
Tuesday September 17, 2013 57th Street 137th Street OPEN
Wednesday September 18, 2013 55th Street 135th Street OPEN
Thursday September 19, 2013 53rd Street 133rd Street OPEN
Friday September 20, 2013 51st Street 131st Street OPEN
Saturday September 21, 2013 49th Street 129th Street CLOSED
Sunday September 22, 2013 47th Street 127th Street CLOSED
Monday September 23, 2013 45th Street 125th Street OPEN
Tuesday September 24, 2013 43rd Street 123rd Street OPEN
Wednesday September 25, 2013 41st Street 121st Street OPEN
Thursday September 26, 2013 39th Street 119th Street OPEN
Friday September 27, 2013 37th Street Fountain Head (117) OPEN
Saturday September 28, 2013 35th Street High Point - North (114) CLOSED
Sunday September 29, 2013 33rd Street Capri (111) CLOSED
Monday September 30, 2013 31st Street Mid Atlantis(102) OPEN
Tuesday October 1, 2013 Surfing ordinance goes out of effect until 2014
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V1
OCEAN CITY BEACH PATROL Proposed Surfing Beach Schedule
2013
Version 2.0
Standard rotation extended through the end of the ordinance which is September 30, 2013. Inlet surfing beach Monday through Friday only. Addition of a 3rd surfing beach midway between the North and South Surfing Beach on Saturday and Sunday. Additional budget impact = $8,645.00
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Saturday May 25, 2013 15th Street 83rd Street 50th Street
Sunday May 26, 2013 13th Street 81st Street 48th Street
Monday May 27, 2013 11th Street 79th Street 46th Street
Tuesday May 28, 2013 9th Street 77th Street OPEN
Wednesday May 29, 2013 7th Street 75th Street OPEN
Thursday May 30, 2013 5th Street 73rd Street OPEN
Friday May 31, 2013 3rd Street 71st Street OPEN
Saturday June 1, 2013 1st Street 69th Street 36th Street
Sunday June 2, 2013 Caroline Street 67th Street 34th Street
Monday June 3, 2013 66th Street 146th Street OPEN
Tuesday June 4, 2013 64th Street 144th Street OPEN
Wednesday June 5, 2013 62nd Street 142nd Street OPEN
Thursday June 6, 2013 60th Street 140th Street OPEN
Friday June 7, 2013 58th Street 138th Street OPEN
Saturday June 8, 2013 56th Street 136th Street 91st Street
Sunday June 9, 2013 54th Street 134th Street 89th Street
Monday June 10, 2013 52nd Street 132nd Street OPEN
Tuesday June 11, 2013 50th Street 130th Street OPEN
Wednesday June 12, 2013 48th Street 128th Street OPEN
Thursday June 13, 2013 46th Street 126th Street OPEN
Friday June 14, 2013 44th Street 124th Street OPEN
Saturday June 15, 2013 42nd Street 122nd Street 77th Street
Sunday June 16, 2013 40th Street 120th Street 75th Street
Monday June 17, 2013 38th Street Carousel (118) OPEN
Tuesday June 18, 2013 36th Street Sea Watch (116) OPEN
Wednesday June 19, 2013 34th Street Rainbow (112) OPEN
Thursday June 20, 2013 32nd Street Quay (108) OPEN
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V2
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Friday June 21, 2013 30th Street Marigot Beach(101) OPEN
Saturday June 22, 2013 28th Street Mid Plaza(97) 63rd Street
Sunday June 23, 2013 26th Street 94th Street 61st Street
Monday June 24, 2013 24th Street 92nd Street OPEN
Tuesday June 25, 2013 22nd Street 90th Street OPEN
Wednesday June 26, 2013 20th Street 88th Street OPEN
Thursday June 27, 2013 18th Street 86th Street OPEN
Friday June 28, 2013 16th Street 84th Street OPEN
Saturday June 29, 2013 14th Street 82nd Street 49th Street
Sunday June 30, 2013 12th Street 80th Street 47th Street
Monday July 1, 2013 10th Street 78th Street OPEN
Tuesday July 2, 2013 8th Street 76th Street OPEN
Wednesday July 3, 2013 6th Street 74th Street OPEN
Thursday July 4, 2013 4th Street 72nd Street CLOSED
Friday July 5, 2013 2nd Street 70th Street OPEN
Saturday July 6, 2013 North Division St 68th Street 35th Street
Sunday July 7, 2013 65th Street 145th Street Quay (108)
Monday July 8, 2013 63rd Street 143rd Street OPEN
Tuesday July 9, 2013 61st Street 141st Street OPEN
Wednesday July 10, 2013 59th Street 139th Street OPEN
Thursday July 11, 2013 57th Street 137th Street OPEN
Friday July 12, 2013 55th Street 135th Street OPEN
Saturday July 13, 2013 53rd Street 133rd Street 88th Street
Sunday July 14, 2013 51st Street 131st Street 86th Street
Monday July 15, 2013 49th Street 129th Street OPEN
Tuesday July 16, 2013 47th Street 127th Street OPEN
Wednesday July 17, 2013 45th Street 125th Street OPEN
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V2
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Thursday July 18, 2013 43rd Street 123rd Street OPEN
Friday July 19, 2013 41st Street 121st Street OPEN
Saturday July 20, 2013 39th Street 119th Street 74th Street
Sunday July 21, 2013 37th Street Fountain Head (117) 72nd Street
Monday July 22, 2013 35th Street High Point - North (114) OPEN
Tuesday July 23, 2013 33rd Street Capri (111) OPEN
Wednesday July 24, 2013 31st Street Mid Atlantis(102) OPEN
Thursday July 25, 2013 29th Street Century I(99) OPEN
Friday July 26, 2013 27th Street Flying Cloud (95) OPEN
Saturday July 27, 2013 25th Street 93rd Street 60th Street
Sunday July 28, 2013 23rd Street 91st Street 58th Street
Monday July 29, 2013 21st Street 89th Street OPEN
Tuesday July 30, 2013 19th Street 87th Street OPEN
Wednesday July 31, 2013 17th Street 85th Street OPEN
Thursday August 1, 2013 15th Street 83rd Street OPEN
Friday August 2, 2013 13th Street 81st Street OPEN
Saturday August 3, 2013 11th Street 79th Street 46th Street
Sunday August 4, 2013 9th Street 77th Street 44th Street
Monday August 5, 2013 7th Street 75th Street OPEN
Tuesday August 6, 2013 5th Street 73rd Street OPEN
Wednesday August 7, 2013 3rd Street 71st Street OPEN
Thursday August 8, 2013 1st Street 69th Street OPEN
Friday August 9, 2013 Caroline Street 67th Street OPEN
Saturday August 10, 2013 66th Street 146th Street Capri (111)
Sunday August 11, 2013 64th Street 144th Street Mid Atlantis(102
Monday August 12, 2013 62nd Street 142nd Street OPEN
Tuesday August 13, 2013 60th Street 140th Street OPEN
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V2
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Wednesday August 14, 2013 58th Street 138th Street OPEN
Thursday August 15, 2013 56th Street 136th Street OPEN
Friday August 16, 2013 54th Street 134th Street OPEN
Saturday August 17, 2013 52nd Street 132nd Street 87th Street
Sunday August 18, 2013 50th Street 130th Street 85th Street
Monday August 19, 2013 48th Street 128th Street OPEN
Tuesday August 20, 2013 46th Street 126th Street OPEN
Wednesday August 21, 2013 44th Street 124th Street OPEN
Thursday August 22, 2013 42nd Street 122nd Street OPEN
Friday August 23, 2013 40th Street 120th Street OPEN
Saturday August 24, 2013 38th Street Carousel (118) 73rd Street
Sunday August 25, 2013 36th Street Sea Watch (116) 71st Street
Monday August 26, 2013 34th Street Rainbow (112) OPEN
Tuesday August 27, 2013 32nd Street Quay (108) OPEN
Wednesday August 28, 2013 30th Street Marigot Beach(101) OPEN
Thursday August 29, 2013 28th Street Mid Plaza(97) OPEN
Friday August 30, 2013 26th Street 94th Street OPEN
Saturday August 31, 2013 24th Street 92nd Street 59th Street
Sunday September 1, 2013 22nd Street 90th Street 57th Street
Monday September 2, 2013 20th Street 88th Street 55th Street
Tuesday September 3, 2013 18th Street 86th Street OPEN
Wednesday September 4, 2013 16th Street 84th Street OPEN
Thursday September 5, 2013 14th Street 82nd Street OPEN
Friday September 6, 2013 12th Street 80th Street OPEN
Saturday September 7, 2013 10th Street 78th Street 45th Street
Sunday September 8, 2013 8th Street 76th Street 43rd Street
Monday September 9, 2013 6th Street 74th Street OPEN
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V2
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Tuesday September 10, 2013 4th Street 72nd Street OPEN
Wednesday September 11, 2013 2nd Street 70th Street OPEN
Thursday September 12, 2013 North Division St 68th Street OPEN
Friday September 13, 2013 65th Street 145th Street OPEN
Saturday September 14, 2013 63rd Street 143rd Street Marigot Beach(1
Sunday September 15, 2013 61st Street 141st Street Mid Plaza(97)
Monday September 16, 2013 59th Street 139th Street OPEN
Tuesday September 17, 2013 57th Street 137th Street OPEN
Wednesday September 18, 2013 55th Street 135th Street OPEN
Thursday September 19, 2013 53rd Street 133rd Street OPEN
Friday September 20, 2013 51st Street 131st Street OPEN
Saturday September 21, 2013 49th Street 129th Street 84th Street
Sunday September 22, 2013 47th Street 127th Street 82nd Street
Monday September 23, 2013 45th Street 125th Street OPEN
Tuesday September 24, 2013 43rd Street 123rd Street OPEN
Wednesday September 25, 2013 41st Street 121st Street OPEN
Thursday September 26, 2013 39th Street 119th Street OPEN
Friday September 27, 2013 37th Street Fountain Head (117) OPEN
Saturday September 28, 2013 35th Street High Point - North (114) 70th Street
Sunday September 29, 2013 33rd Street Capri (111) 68th Street
Monday September 30, 2013 31st Street Mid Atlantis(102) OPEN
Tuesday October 1, 2013 Surfing ordinance goes out of effect until 2014
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V2
OCEAN CITY BEACH PATROL Proposed Surfing Beach Schedule
2013
Version 3.0
Standard rotation extended through the end of the ordinance which is September 30, 2013. Inlet surfing beach Monday through Friday and weekends except for July and August. Addition of a 3rd surfing beach midway between the North and South Surfing Beach on Saturday and Sunday during July and August. Additional budget impact = $8,645.00
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Saturday May 25, 2013 15th Street 83rd Street OPEN
Sunday May 26, 2013 13th Street 81st Street OPEN
Monday May 27, 2013 11th Street 79th Street OPEN
Tuesday May 28, 2013 9th Street 77th Street OPEN
Wednesday May 29, 2013 7th Street 75th Street OPEN
Thursday May 30, 2013 5th Street 73rd Street OPEN
Friday May 31, 2013 3rd Street 71st Street OPEN
Saturday June 1, 2013 1st Street 69th Street OPEN
Sunday June 2, 2013 Caroline Street 67th Street OPEN
Monday June 3, 2013 66th Street 146th Street OPEN
Tuesday June 4, 2013 64th Street 144th Street OPEN
Wednesday June 5, 2013 62nd Street 142nd Street OPEN
Thursday June 6, 2013 60th Street 140th Street OPEN
Friday June 7, 2013 58th Street 138th Street OPEN
Saturday June 8, 2013 56th Street 136th Street OPEN
Sunday June 9, 2013 54th Street 134th Street OPEN
Monday June 10, 2013 52nd Street 132nd Street OPEN
Tuesday June 11, 2013 50th Street 130th Street OPEN
Wednesday June 12, 2013 48th Street 128th Street OPEN
Thursday June 13, 2013 46th Street 126th Street OPEN
Friday June 14, 2013 44th Street 124th Street OPEN
Saturday June 15, 2013 42nd Street 122nd Street OPEN
Sunday June 16, 2013 40th Street 120th Street OPEN
Monday June 17, 2013 38th Street Carousel (118) OPEN
Tuesday June 18, 2013 36th Street Sea Watch (116) OPEN
Wednesday June 19, 2013 34th Street Rainbow (112) OPEN
Thursday June 20, 2013 32nd Street Quay (108) OPEN
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V3
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Friday June 21, 2013 30th Street Marigot Beach(101) OPEN
Saturday June 22, 2013 28th Street Mid Plaza(97) OPEN
Sunday June 23, 2013 26th Street 94th Street OPEN
Monday June 24, 2013 24th Street 92nd Street OPEN
Tuesday June 25, 2013 22nd Street 90th Street OPEN
Wednesday June 26, 2013 20th Street 88th Street OPEN
Thursday June 27, 2013 18th Street 86th Street OPEN
Friday June 28, 2013 16th Street 84th Street OPEN
Saturday June 29, 2013 14th Street 82nd Street 49th Street
Sunday June 30, 2013 12th Street 80th Street 47th Street
Monday July 1, 2013 10th Street 78th Street OPEN
Tuesday July 2, 2013 8th Street 76th Street OPEN
Wednesday July 3, 2013 6th Street 74th Street OPEN
Thursday July 4, 2013 4th Street 72nd Street CLOSED
Friday July 5, 2013 2nd Street 70th Street OPEN
Saturday July 6, 2013 North Division St 68th Street 35th Street
Sunday July 7, 2013 65th Street 145th Street Quay (108)
Monday July 8, 2013 63rd Street 143rd Street OPEN
Tuesday July 9, 2013 61st Street 141st Street OPEN
Wednesday July 10, 2013 59th Street 139th Street OPEN
Thursday July 11, 2013 57th Street 137th Street OPEN
Friday July 12, 2013 55th Street 135th Street OPEN
Saturday July 13, 2013 53rd Street 133rd Street 88th Street
Sunday July 14, 2013 51st Street 131st Street 86th Street
Monday July 15, 2013 49th Street 129th Street OPEN
Tuesday July 16, 2013 47th Street 127th Street OPEN
Wednesday July 17, 2013 45th Street 125th Street OPEN
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V3
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Thursday July 18, 2013 43rd Street 123rd Street OPEN
Friday July 19, 2013 41st Street 121st Street OPEN
Saturday July 20, 2013 39th Street 119th Street 74th Street
Sunday July 21, 2013 37th Street Fountain Head (117) 72nd Street
Monday July 22, 2013 35th Street High Point - North (114) OPEN
Tuesday July 23, 2013 33rd Street Capri (111) OPEN
Wednesday July 24, 2013 31st Street Mid Atlantis(102) OPEN
Thursday July 25, 2013 29th Street Century I(99) OPEN
Friday July 26, 2013 27th Street Flying Cloud (95) OPEN
Saturday July 27, 2013 25th Street 93rd Street 60th Street
Sunday July 28, 2013 23rd Street 91st Street 58th Street
Monday July 29, 2013 21st Street 89th Street OPEN
Tuesday July 30, 2013 19th Street 87th Street OPEN
Wednesday July 31, 2013 17th Street 85th Street OPEN
Thursday August 1, 2013 15th Street 83rd Street OPEN
Friday August 2, 2013 13th Street 81st Street OPEN
Saturday August 3, 2013 11th Street 79th Street 46th Street
Sunday August 4, 2013 9th Street 77th Street 44th Street
Monday August 5, 2013 7th Street 75th Street OPEN
Tuesday August 6, 2013 5th Street 73rd Street OPEN
Wednesday August 7, 2013 3rd Street 71st Street OPEN
Thursday August 8, 2013 1st Street 69th Street OPEN
Friday August 9, 2013 Caroline Street 67th Street OPEN
Saturday August 10, 2013 66th Street 146th Street Capri (111)
Sunday August 11, 2013 64th Street 144th Street Mid Atlantis(102
Monday August 12, 2013 62nd Street 142nd Street OPEN
Tuesday August 13, 2013 60th Street 140th Street OPEN
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V3
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Wednesday August 14, 2013 58th Street 138th Street OPEN
Thursday August 15, 2013 56th Street 136th Street OPEN
Friday August 16, 2013 54th Street 134th Street OPEN
Saturday August 17, 2013 52nd Street 132nd Street 87th Street
Sunday August 18, 2013 50th Street 130th Street 85th Street
Monday August 19, 2013 48th Street 128th Street OPEN
Tuesday August 20, 2013 46th Street 126th Street OPEN
Wednesday August 21, 2013 44th Street 124th Street OPEN
Thursday August 22, 2013 42nd Street 122nd Street OPEN
Friday August 23, 2013 40th Street 120th Street OPEN
Saturday August 24, 2013 38th Street Carousel (118) OPEN
Sunday August 25, 2013 36th Street Sea Watch (116) OPEN
Monday August 26, 2013 34th Street Rainbow (112) OPEN
Tuesday August 27, 2013 32nd Street Quay (108) OPEN
Wednesday August 28, 2013 30th Street Marigot Beach(101) OPEN
Thursday August 29, 2013 28th Street Mid Plaza(97) OPEN
Friday August 30, 2013 26th Street 94th Street OPEN
Saturday August 31, 2013 24th Street 92nd Street OPEN
Sunday September 1, 2013 22nd Street 90th Street OPEN
Monday September 2, 2013 20th Street 88th Street OPEN
Tuesday September 3, 2013 18th Street 86th Street OPEN
Wednesday September 4, 2013 16th Street 84th Street OPEN
Thursday September 5, 2013 14th Street 82nd Street OPEN
Friday September 6, 2013 12th Street 80th Street OPEN
Saturday September 7, 2013 10th Street 78th Street OPEN
Sunday September 8, 2013 8th Street 76th Street OPEN
Monday September 9, 2013 6th Street 74th Street OPEN
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V3
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Tuesday September 10, 2013 4th Street 72nd Street OPEN
Wednesday September 11, 2013 2nd Street 70th Street OPEN
Thursday September 12, 2013 North Division St 68th Street OPEN
Friday September 13, 2013 65th Street 145th Street OPEN
Saturday September 14, 2013 63rd Street 143rd Street OPEN
Sunday September 15, 2013 61st Street 141st Street OPEN
Monday September 16, 2013 59th Street 139th Street OPEN
Tuesday September 17, 2013 57th Street 137th Street OPEN
Wednesday September 18, 2013 55th Street 135th Street OPEN
Thursday September 19, 2013 53rd Street 133rd Street OPEN
Friday September 20, 2013 51st Street 131st Street OPEN
Saturday September 21, 2013 49th Street 129th Street OPEN
Sunday September 22, 2013 47th Street 127th Street OPEN
Monday September 23, 2013 45th Street 125th Street OPEN
Tuesday September 24, 2013 43rd Street 123rd Street OPEN
Wednesday September 25, 2013 41st Street 121st Street OPEN
Thursday September 26, 2013 39th Street 119th Street OPEN
Friday September 27, 2013 37th Street Fountain Head (117) OPEN
Saturday September 28, 2013 35th Street High Point - North (114) OPEN
Sunday September 29, 2013 33rd Street Capri (111) OPEN
Monday September 30, 2013 31st Street Mid Atlantis(102) OPEN
Tuesday October 1, 2013 Surfing ordinance goes out of effect until 2014
4/8/2013 surfing beach rotation New Updated 2013 - 2013 V3
OCEAN CITY BEACH PATROL Proposed Surfing Beach Schedule
2013
Version 4.0
Standard rotation extended through the end of the ordinance which is September 30, 2013. Inlet surfing beach open everyday. Additional budget impact = $8,645.00
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Saturday May 25, 2013 15th Street 83rd Street OPEN
Sunday May 26, 2013 13th Street 81st Street OPEN
Monday May 27, 2013 11th Street 79th Street OPEN
Tuesday May 28, 2013 9th Street 77th Street OPEN
Wednesday May 29, 2013 7th Street 75th Street OPEN
Thursday May 30, 2013 5th Street 73rd Street OPEN
Friday May 31, 2013 3rd Street 71st Street OPEN
Saturday June 1, 2013 1st Street 69th Street OPEN
Sunday June 2, 2013 Caroline Street 67th Street OPEN
Monday June 3, 2013 66th Street 146th Street OPEN
Tuesday June 4, 2013 64th Street 144th Street OPEN
Wednesday June 5, 2013 62nd Street 142nd Street OPEN
Thursday June 6, 2013 60th Street 140th Street OPEN
Friday June 7, 2013 58th Street 138th Street OPEN
Saturday June 8, 2013 56th Street 136th Street OPEN
Sunday June 9, 2013 54th Street 134th Street OPEN
Monday June 10, 2013 52nd Street 132nd Street OPEN
Tuesday June 11, 2013 50th Street 130th Street OPEN
Wednesday June 12, 2013 48th Street 128th Street OPEN
Thursday June 13, 2013 46th Street 126th Street OPEN
Friday June 14, 2013 44th Street 124th Street OPEN
Saturday June 15, 2013 42nd Street 122nd Street OPEN
Sunday June 16, 2013 40th Street 120th Street OPEN
Monday June 17, 2013 38th Street Carousel (118) OPEN
Tuesday June 18, 2013 36th Street Sea Watch (116) OPEN
Wednesday June 19, 2013 34th Street Rainbow (112) OPEN
Thursday June 20, 2013 32nd Street Quay (108) OPEN
4/9/2013 surfing beach rotation New Updated 2013 - 2013 V4
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Friday June 21, 2013 30th Street Marigot Beach(101) OPEN
Saturday June 22, 2013 28th Street Mid Plaza(97) OPEN
Sunday June 23, 2013 26th Street 94th Street OPEN
Monday June 24, 2013 24th Street 92nd Street OPEN
Tuesday June 25, 2013 22nd Street 90th Street OPEN
Wednesday June 26, 2013 20th Street 88th Street OPEN
Thursday June 27, 2013 18th Street 86th Street OPEN
Friday June 28, 2013 16th Street 84th Street OPEN
Saturday June 29, 2013 14th Street 82nd Street OPEN
Sunday June 30, 2013 12th Street 80th Street OPEN
Monday July 1, 2013 10th Street 78th Street OPEN
Tuesday July 2, 2013 8th Street 76th Street OPEN
Wednesday July 3, 2013 6th Street 74th Street OPEN
Thursday July 4, 2013 4th Street 72nd Street OPEN
Friday July 5, 2013 2nd Street 70th Street OPEN
Saturday July 6, 2013 North Division St 68th Street OPEN
Sunday July 7, 2013 65th Street 145th Street OPEN
Monday July 8, 2013 63rd Street 143rd Street OPEN
Tuesday July 9, 2013 61st Street 141st Street OPEN
Wednesday July 10, 2013 59th Street 139th Street OPEN
Thursday July 11, 2013 57th Street 137th Street OPEN
Friday July 12, 2013 55th Street 135th Street OPEN
Saturday July 13, 2013 53rd Street 133rd Street OPEN
Sunday July 14, 2013 51st Street 131st Street OPEN
Monday July 15, 2013 49th Street 129th Street OPEN
Tuesday July 16, 2013 47th Street 127th Street OPEN
Wednesday July 17, 2013 45th Street 125th Street OPEN
4/9/2013 surfing beach rotation New Updated 2013 - 2013 V4
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Thursday July 18, 2013 43rd Street 123rd Street OPEN
Friday July 19, 2013 41st Street 121st Street OPEN
Saturday July 20, 2013 39th Street 119th Street OPEN
Sunday July 21, 2013 37th Street Fountain Head (117) OPEN
Monday July 22, 2013 35th Street High Point - North (114) OPEN
Tuesday July 23, 2013 33rd Street Capri (111) OPEN
Wednesday July 24, 2013 31st Street Mid Atlantis(102) OPEN
Thursday July 25, 2013 29th Street Century I(99) OPEN
Friday July 26, 2013 27th Street Flying Cloud (95) OPEN
Saturday July 27, 2013 25th Street 93rd Street OPEN
Sunday July 28, 2013 23rd Street 91st Street OPEN
Monday July 29, 2013 21st Street 89th Street OPEN
Tuesday July 30, 2013 19th Street 87th Street OPEN
Wednesday July 31, 2013 17th Street 85th Street OPEN
Thursday August 1, 2013 15th Street 83rd Street OPEN
Friday August 2, 2013 13th Street 81st Street OPEN
Saturday August 3, 2013 11th Street 79th Street OPEN
Sunday August 4, 2013 9th Street 77th Street OPEN
Monday August 5, 2013 7th Street 75th Street OPEN
Tuesday August 6, 2013 5th Street 73rd Street OPEN
Wednesday August 7, 2013 3rd Street 71st Street OPEN
Thursday August 8, 2013 1st Street 69th Street OPEN
Friday August 9, 2013 Caroline Street 67th Street OPEN
Saturday August 10, 2013 66th Street 146th Street OPEN
Sunday August 11, 2013 64th Street 144th Street OPEN
Monday August 12, 2013 62nd Street 142nd Street OPEN
Tuesday August 13, 2013 60th Street 140th Street OPEN
4/9/2013 surfing beach rotation New Updated 2013 - 2013 V4
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Wednesday August 14, 2013 58th Street 138th Street OPEN
Thursday August 15, 2013 56th Street 136th Street OPEN
Friday August 16, 2013 54th Street 134th Street OPEN
Saturday August 17, 2013 52nd Street 132nd Street OPEN
Sunday August 18, 2013 50th Street 130th Street OPEN
Monday August 19, 2013 48th Street 128th Street OPEN
Tuesday August 20, 2013 46th Street 126th Street OPEN
Wednesday August 21, 2013 44th Street 124th Street OPEN
Thursday August 22, 2013 42nd Street 122nd Street OPEN
Friday August 23, 2013 40th Street 120th Street OPEN
Saturday August 24, 2013 38th Street Carousel (118) OPEN
Sunday August 25, 2013 36th Street Sea Watch (116) OPEN
Monday August 26, 2013 34th Street Rainbow (112) OPEN
Tuesday August 27, 2013 32nd Street Quay (108) OPEN
Wednesday August 28, 2013 30th Street Marigot Beach(101) OPEN
Thursday August 29, 2013 28th Street Mid Plaza(97) OPEN
Friday August 30, 2013 26th Street 94th Street OPEN
Saturday August 31, 2013 24th Street 92nd Street OPEN
Sunday September 1, 2013 22nd Street 90th Street OPEN
Monday September 2, 2013 20th Street 88th Street OPEN
Tuesday September 3, 2013 18th Street 86th Street OPEN
Wednesday September 4, 2013 16th Street 84th Street OPEN
Thursday September 5, 2013 14th Street 82nd Street OPEN
Friday September 6, 2013 12th Street 80th Street OPEN
Saturday September 7, 2013 10th Street 78th Street OPEN
Sunday September 8, 2013 8th Street 76th Street OPEN
Monday September 9, 2013 6th Street 74th Street OPEN
4/9/2013 surfing beach rotation New Updated 2013 - 2013 V4
OCEAN CITY BEACH PATROLSurfing Beach Schedule 2013
South North Inlet
Day Date Surfing Beach Surfing Beach Surfing Beach
Tuesday September 10, 2013 4th Street 72nd Street OPEN
Wednesday September 11, 2013 2nd Street 70th Street OPEN
Thursday September 12, 2013 North Division St 68th Street OPEN
Friday September 13, 2013 65th Street 145th Street OPEN
Saturday September 14, 2013 63rd Street 143rd Street OPEN
Sunday September 15, 2013 61st Street 141st Street OPEN
Monday September 16, 2013 59th Street 139th Street OPEN
Tuesday September 17, 2013 57th Street 137th Street OPEN
Wednesday September 18, 2013 55th Street 135th Street OPEN
Thursday September 19, 2013 53rd Street 133rd Street OPEN
Friday September 20, 2013 51st Street 131st Street OPEN
Saturday September 21, 2013 49th Street 129th Street OPEN
Sunday September 22, 2013 47th Street 127th Street OPEN
Monday September 23, 2013 45th Street 125th Street OPEN
Tuesday September 24, 2013 43rd Street 123rd Street OPEN
Wednesday September 25, 2013 41st Street 121st Street OPEN
Thursday September 26, 2013 39th Street 119th Street OPEN
Friday September 27, 2013 37th Street Fountain Head (117) OPEN
Saturday September 28, 2013 35th Street High Point - North (114) OPEN
Sunday September 29, 2013 33rd Street Capri (111) OPEN
Monday September 30, 2013 31st Street Mid Atlantis(102) OPEN
Tuesday October 1, 2013 Surfing ordinance goes out of effect until 2014
4/9/2013 surfing beach rotation New Updated 2013 - 2013 V4
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
10 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR
A. First Reading – Ordinance to Amend Benefits Paid to
Certain Municipal Employees (to permit participation of new police employees in the Public Safety defined benefit pension plan and change the benefit for employees hired after July 1, 2011)
TOWN OF
The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: First reading of ordinance to amend Public Safety pension plan DATE: April 10, 2013 ISSUE(S): Ordinance to amend Public Safety pension plan SUMMARY: In accordance with terms negotiated in the FY14 – FY15
collective bargaining agreement with the Fraternal Order of Police, this ordinance will permit participation of new police employees in the Public Safety Employees Defined Benefit Pension Plan and change the retirement benefit for employees hired after July 1, 2011.
FISCAL IMPACT: Not applicable RECOMMENDATION: Pass ordinance for second reading. ALTERNATIVES: Not applicable RESPONSIBLE STAFF: Not applicable COORDINATED WITH: Guy Ayres, City Solicitor ATTACHMENT(S): Ordinance
Agenda Item # 10A
Council Meeting April 15, 2013
First Reading: _____________ Second Reading: ___________
ORDINANCE 2013 –
AN ORDINANCE AMENDING THE OCEAN CITY, MARYLAND PUBLIC SAFETY
EMPLOYEES PENSION PLAN AND TRUST Whereas, from negotiations with of the Fraternal Order of Police, it has been determined that the best interest of the public is served by allowing sworn police officers to participate in a defined benefit pension plan; and Whereas, the Mayor and City Council have devised a defined benefit plan, which has a financial impact relatively similar to the cost of a defined contribution plan; NOW, THEREFORE, BE IT ENACTED AND ORDAINED BY THE MAYOR AND CITY COUNCIL OF OCEAN CITY THAT THE OCEAN CITY, MARYLAND PUBLIC SAFETY EMPLOYEE PENSION PLAN AND TRUST BE AND THE SAME IS HEREBY AMENDED BY ADDING SUBSECTION (C) TO PARAGRAPH 3.1, AS FOLLOWS: 3.1 NORMAL RETIREMENT BENEFITS
* * * (c) For Participants who are Covered employees by virtue of being Sworn Police Officers hired after June 30, 2011, whom shall be enrolled in the Plan as of July 1, 2013, or if later, their respective dates of hire with service credited for benefit and vesting purposes from their respective dates of hire whether before or after July 1, 2013, the amount of the monthly pension will be the sum of (i) plus (ii) where: (i): (A) sixty percent (60%) of the Participant’s Average Compensation reduced by (B) one-three hundredth (1/300) of the amount computed in (A) for each month less than three hundred (300) in his or her Periods of Credited Service (excluding Periods of Credited Service attributable to Sick Leave Credits) as of his or her termination of employment; and (ii): One twelfth of two percent (2%) of the Participant’s Average Compensation multiplied by months in his or her Periods of Creditable Service attributable to Sick Leave Credits. AND BE IT FURTHER ENACTED AND ORDAINED that for those Participants under this Paragraph 3.1 (c), the Normal Retirement Benefit is based upon the Participant’s attainment of age 55 and completion of 25 years of service and the Participant contributing 8% of his or her annual salary to the date of retirement or the date on which a DROP participant terminates employment.
AND BE IT FURTHER ENACTED AND ORDAINED that those Participants shall no longer participate in the ICMA Retirement Corporation Government Money Pension Plan & Trust and his or her accrued benefits under that plan shall be actuarially converted and, along with the corresponding assets, be transferred directly to and merged with this Plan and used to fund the Participant’s benefit accrued under this Plan.
INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on April 15, 2013.
ADOPTED AND PASSED, by the required vote of the elected membership of the City Council and approved by the Mayor at its meeting held on May 6, 2013. ATTEST:
______________________________ _____________________________________ KELLY ALLMOND, Clerk RICHARD W. MEEHAN, Mayor Approved as to form: _____________________________________
LLOYD MARTIN, President ______________________________ _____________________________________ GUY R. AYRES III, City Solicitor MARY P. KNIGHT, Secretary
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
10 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR
B. Resolution Authorizing Disposition of Surplus Personal
Property (to allow sale of miscellaneous equipment and vehicles on GovDeals.com)
TOWN OF
The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Resolution to authorize the sale of surplus property DATE: April 5, 2013 ISSUE(S): Request permission to sell surplus personal property. SUMMARY: Resolution authorizes the sale of miscellaneous equipment and
vehicles as coordinated with various Town departments. FISCAL IMPACT: To be determined. RECOMMENDATION: Sell surplus property on GovDeals.com. ALTERNATIVES: Do not approve sale. RESPONSIBLE STAFF: Joe Sobczak, General Services Director COORDINATED WITH: Various departments. ATTACHMENT(S): Resolution and list of items.
Agenda Item # 10B
Council Meeting April 15, 2013
LAW OFFICES
AYRES, JENKINS, GORDY & ALMAND, ~A.
SUITE 200 6200 COASTAL HIGHWAY OCEAN CITY, MD 21842
RESOLUTION 2013-
A RESOLUTION PURSUANT TO CHAPTER 2, ARTICLE VIII OF THE CODE OF THE TOWN OF OCEAN CITY, MARYLAND, AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY
WHEREAS, the Director of Public Works has been advised by the General Services Manager that certain personal propetty owned by the Mayor and City Council of Ocean City has reached its useful life, is no longer needed for public use, and is, thereby, surplus property, a determination which is concurred with by the City Manager.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of Ocean City that the personal property listed on the Vehicle List Spring 2013 appended hereto be, and it is hereby declared to be surplus personal property
AND BE IT FURTHER RESOLVED that said surplus vehicles/equipment be offered for sale by auction through "govdeals.com"
RESOLVED AND EFFECTIVE this 15th day of April, 2013.
ATTEST:
KELLY ALLMOND, Clerk RICHARD W. MEEHAN, Mayor
Approved as to form: LLOYD MARTIN, President
GUY R. AYRES III, City Solicitor MARY P. KNIGHT, Secretary
Equip# Veh.# Year 12029 2087 2002
1182 2560 2006 949 2642 2007
1151 2649 2007 1196 2650 2007
192 2653 2007 908 2652 2007 913 2644 2007
1024 2184 2003 T-84 1912 1989 T-54 1477 1976 T-19 2707 1997 1170 2819 2009 1171 2820 2009 1034 2846 2009
Make JD Echo Echo Echo Echo Echo Echo Echo Turbo Tech Great Dane Fruehauf Dorsey Honda Honda Honda
Vehicle/ Equipment List Spring 2013
Model 2653A Reel Mower Backpack Blower PB500H Backpack Blower PB500H Blower ES250 Blower ES250 Weedeater, SRM230 Weedeater, SRM230 Weedeater, SRM230 Hydro Seeder Water Tank 45' Storage Trailer Storage Trailer Storage Trailer 21" lawn mower 21" lawn mower 21" lawn mower
Miscellaneous Recreation and Parks Mise equipment Golf course-Mise equipment and small vehicles IT-Mise computers, faxes, phone equipment, monitors ipaqs,other mise PW Maintenance-Mise equipment Public Works Miscellaneous equipment P & Z old drafting table and mise
4/4/2013 I I
Serial No.Nin No. TC2653D100279 9039096 P09512021409 P11012012582 P11012012553 S73112033262 S73172033165 S73112032082 1405 1GRAA9026KB077301 HPX544108 1 DTV61Y23VA256433 MAKA1078065 MAKA1078068 MAKA1088587
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
11 – COMMENTS FROM THE CITY MANAGER
A. Review of tentative work session agenda for April 30, 2013
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 15, 2013
12 – COMMENTS FROM MAYOR AND CITY COUNCIL
