June 2 2014 Complete Agenda

8/12/2019 June 2 2014 Complete Agenda

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MAYORANDCITYCOUNCILREGULARSESSION

Monday,June2,20146:00P.M.

AGENDA

1. CALLTOORDER2. PRAYERANDPLEDGE3. APPROVALOFMINUTES4. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL

A. StandingCommitteeDraftAgendas

5. CONSENTAGENDAA.

Private

Event

Approval

Request

for

Marine

Corp

Pull

Up

Challenge

June

78&

14

15,

2014

B. PrivateEventApprovalRequestforDPCEmergencyEquipmentHospitalityEventJune16,2014

C. PrivateEventApprovalRequestforAmbridgeHighSchoolSteelDrumPerformance July15,2014 D. PrivateEventApprovalRequestforAddendumtoSwimOCJuly19,2014E. PrivateEventApprovalRequestforUSSSAWorldSeriesOpeningCeremonyJuly28,2014

F. PrivateEventApprovalRequestforArtistPaintOCAPleinAireEventAugust810,2014

G. RequesttoSoleSourcePurchaseVehicleExhaustRemovalSystemforFireStation4

H. RequesttoSolicitBidsforFrontLoadandAutomatedTrashTruck

I. BidAwardRecommendationforOrnamentalStreetLightPolePainting

6. MISCELLEANEOUSREPORTSANDPRESENTATIONS7. PUBLICHEARINGS8. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF9. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR

A. SecondReadingOrdinance201413declaringcertainrealpropertytobesurplus,nolonger

neededforpublicuseandauthorizingtheconveyanceofsametoadjacentpropertyowners

(parcelAontheplatofSeaVillageTownhousesat3513AtlanticAvenue)

B. SecondReadingOrdinance201417toAmendChapter94,EntitledUtilities(updatessewercode

regardingapprovalprocessinspectionsandchangesplumbingcodestoreflectNationalStandard

PlumbingCode)

C. SecondReadingOrdinance201418toAmendChapter110,EntitledZoning(establishes

legislationforwaterfrontpropertyownerstolocateaturbineclosertotheshoreline)

D. FirstReadingOrdinanceauthorizingtheMayorandCityCounciltopurchasecertainreal

propertybyprivatenegotiationorbytheinstitutionofcondemnation(baysidelotsbetween64th

and65thStreets)

E. FirstReadingOrdinancetoAmendChapter110,EntitledZoning(variouschangestodowntown

designoverlayzone)


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MayorandCityCouncilRegularSessionAgenda June2,201410. COMMENTSFROMTHEPUBLIC

Anypersonwhomaywish to speak on anymatter at the Regular Sessionmay be heard duringCommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandthesubjectonwhichheorshewishestospeak.

11. COMMENTSFROMTHECITYMANAGERA. ReviewoftentativeworksessionagendaforJune24,2014noworksessiontheweekofJune9

12. COMMENTSFROMTHEMAYORANDCITYCOUNCIL13. ADJOURN


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REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, JUNE 2, 2014

4 ITEMS PRESENTED BY THE MAYOR AND CITYCOUNCIL

A. Standing Committee Draft AgendasNote: The Recreation and Parks Committee will not hold ameeting in June.


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TourismCommissionMeetingDraftAgenda

Thursday,June12,3p.m.Room214,ConventionCenter

1) Approvalofminutes:May12,20142)Overviewofnewococeanwebsiteandmobilesite3)OrganizationalreportsChamberofCommerceEconomicDevelopmentCommitteeHMRAOCDCMDTourismDevelopmentBoardDept.ofTourismConventionCenterSpecialEvents


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5. CONSENT AGENDAA. Private Event Approval Request for Marine Corp Pull-Up

Challenge June 7-8 and 14-15, 2014


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TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d

TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Event Coordinator

RE: Marines Pull-Up ChallengeDATE: May 28, 2014

ISSUE(S): Request approval of the Marines Pull-up Challenge for Saturday,June 7-8 and 14-15, 2014 from 10:30 am until 6:00 pm.

SUMMARY: This annual event is a pull-up challenge sponsored by the US

Marines. Prizes are given based on how many pull-ups eachparticipant can do. Upon request, they will provide information

about the Marine Corps.

The applicant did not request a specific location to set-up on the

beach and Boardwalk. Upon staff review, it is recommended theevent set-up on the beach at the Somerset Street bump out, or

across the Boardwalk at Somerset Street Plaza, whichever theapplicant prefers. The applicant must also direct event

spectators and participants to not stand in the tram lane, nor

interfere with OCBP patrolling of the beach.

FISCAL IMPACT: No fiscal impact to the Town.

RECOMMENDATION: Approve event.

ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed

ATTACHMENT(S): 1) June 2014 Calendar2) Application3)

Cover Sheet

Agenda Item # 5A

Council Meeting June 2, 2014


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Sun Mon Tue Wed Thu Fri Sat

1

PERavens Beach Bash

PEPIS KaraokePEOC Beachlights

2 3

PEPIS Karaoke &

Volleyball

4

PEPIS Basketball5

PEPIS Dodge Ball6

PE - Longboard Challenge

PE-PIS Tennis

7


PESand DuelsPEMarines OC Senior

Week - TENTATIVE

8

PE - Longboard ChallengePEOC Cruzers

PEPIS Karaoke

PEOC BeachlightsPESand DuelsPEMarines OC Senior

Week - TENTATIVE

9 10

PEPIS Karaoke &Volleyball

11

PEPIS Basketball

12

PEPIS Dodge Ball

13

PESun RunTENTATIVE

PEWine in the Park

PE-PIS Tennis

14

PEWine in the ParkArts Alive

PE - Air Show

PEDE Volleyball BeachBash

PEMarines OC Senior

Week - TENTATIVE

15

PEWine in the Park

Arts AlivePE - Air ShowPEOC Cruzers

PEDE Volleyball Beach

BashPEPIS KaraokePEOC Beachlights

PEMarines OC SeniorWeek - TENTATIVE

16

PEDPC Emergency

Svs. - TENTATIVE

17

PEFiremens Pipe &

DrumPEPIS Karaoke &Volleyball

18

PE - Firemens Parade19 20 21

PEBeach 5 Sand Soccer

22

PEBeach 5 Sand SoccerPEOC Beachlights

23 24 25 26PEDew Tour

27

PEDew Tour28

PEDew TourPEESA Surf Series

29

PEDew TourPEOC Beachlights

PEESA Surf Series

30

2014

June


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Ocean City Private Events

Name of Event: Marine Corps Pull-Up Challenge New Event: No

Date of Event: June 7-8 and 14-15, 2014

Date Application Received: May 15, 2014 Application Fee Paid:No/Exempt

Date Returned from All Departments: May 29, 2014 Total Cost to Town: No foreseeable costsRevenue from Application Fees: NoneMilitary is exempt

Things to Note:

This is a recruiting effort for the Marine Corps. The event is a pull-up challenge where prizes are given based on the number of pull-ups a participant can do. Items given away include shirts, hats, water bottles, key chains, I-pod armbands, and the like. Event would take place from 10:30 a.m. until 6 p.m. The event organizers would like to utilize a 10x20 area toset-up a 10x10 pop-up tent on the Boardwalk along with

a pull up bar and a vehicle (Marine Corp Hummer H1).

Comments from Department Representatives:

FIRE MARSHALA tent permit must be obtained from the Office of the Fire Marshal. PUBLIC WORKSNo comments as of May 28, 2014. No requests were made to this department from the organizerof this event for this year. TRANSPORTATIONMarine pull-up personnel MUST direct event spectators and participants not to stand in the

tram lane, inhibiting safe and clear passage.

OCPDPatrol will monitor the event and make sure no obstructions occur on the Boardwalk because of the event. OCBPIt is imperative that the event does not interfere with the normal patrolling of the beach. Dorchester Street

must remain open. In the past, the event sponsors have blocked access to the Dorchester Street ramp and, during set-

up, have parked a large trailer parallel to the beach, as well as set up a tent and pull-up station that blocked access

from the Boardwalk onto the beach. In the past we have received little cooperation and those who previously worked

this event for the Marines seemed unconcerned with Beach Patrols needs. All unloading MUST take place before 10

am. There is also OCBP training on June 7 in the vicinity of Dorchester Street.

REC & PARKSDue to BP comments, suggest event move to one of the following locations: Somerset Street bumpout, or across the Boardwalk at Somerset Street Plaza.

EMERGENCY SERVICES, RISK MANAGEMENT, TOURISM, OCCCNo comments, concerns or costs.Date on Council Agenda: June 2, 2014 Date Applicant Notified of Meeting:

Event Approved of Denied:

Other:


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5. CONSENT AGENDAB. Private Event Approval Request for DPC Emergency

Equipment Hospitality Event June 16, 2014


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TOWN OF



THRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events Coordinator

RE: DPC Emergency Equipment Hospitality EventDATE: May 27, 2014

ISSUE(S): Request approval of the DPC Emergency Equipment Hospitalityevent on Monday, June 16, 2014.

SUMMARY: This event is a display of one (1) to two (2) pieces of fire

apparatus at the street end of 37thStreet. A portion of 37thStreet, 40-60, must be closed to public traffic. The applicant

shall maintain open access to the fire lanes on 37thStreet.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures.



RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated with Public Works.

ATTACHMENT(S): 1) June 2014 Calendar2) Cover Sheet3) Application4) Site Layout

Agenda Item # 5B



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1

PERavens Beach Bash

PEPIS KaraokePEOC Beachlights

2 3

PEPIS Karaoke &

Volleyball

4

PEPIS Basketball5

PEPIS Dodge Ball6


PE-PIS Tennis

7


PESand DuelsPEMarines OC Senior

Week - TENTATIVE

8

PE - Longboard ChallengePEOC Cruzers

PEPIS Karaoke

PEOC BeachlightsPESand DuelsPEMarines OC Senior

Week - TENTATIVE

9 10

PEPIS Karaoke &Volleyball

11

PEPIS Basketball

12

PEPIS Dodge Ball

13

PESun RunTENTATIVE

PEWine in the Park

PE-PIS Tennis

14

PEWine in the ParkArts Alive

PE - Air Show

PEDE Volleyball BeachBash

PEMarines OC Senior

Week - TENTATIVE

15

PEWine in the Park

Arts AlivePE - Air ShowPEOC Cruzers

PEDE Volleyball Beach

BashPEPIS KaraokePEOC Beachlights

PEMarines OC SeniorWeek - TENTATIVE

16

PEDPC Emergency

Svs. - TENTATIVE

17

PEFiremens Pipe &

DrumPEPIS Karaoke &Volleyball

18

PE - Firemens Parade19 20 21

PEBeach 5 Sand Soccer

22

PEBeach 5 Sand SoccerPEOC Beachlights

23 24 25 26PEDew Tour

27

PEDew Tour28

PEDew TourPEESA Surf Series

29

PEDew TourPEOC Beachlights

PEESA Surf Series

30

2014

June


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Name of Event: DPC Emergency Equipment Hospitality Event New Event:No

Date of Event: Monday, June 16, 2014

Date Application Received: April 3, 2014 Application Fee Paid: No

Date Returned from All Departments: May 6, 2014 Total Cost to Town: No costs providedRevenue from Event Fees: $250.00

Things to Note:

This event is a display of fire apparatus in conjunction with a private event at the Castle in the Sand Hotel. The event is by invitation only. Set-up for the event would be at 3 pm on Monday, June 16. The event would take place from about 4:30 pm until

7:00 pm. Breakdown would follow the event and be completed by 8:00 pm.

The event coordinators request to block off 40-60 of theeasternmost part of 37 thStreet to stage display fireequipment.


FIRE MARSHAL - Fire lanes on 37thStreet must remain open for potential emergency use. PUBLIC WORKSNo issues with this event. Will post 37thStreet ocean side from the alley to beach for this event. RISK MANAGEMENTInsurance Certificate needs to be obtained and submitted prior to event. Hold harmless

agreement is signed.

EMERGENCY SERVICES, OCBP, OCPD, TOURISM, TRANSPORTATION, OCCC, and REC & PARKSNocomments, concerns or costs.

Date on Council Agenda: June 2, 2014 Date Applicant Notified of Meeting:


Other:


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5. CONSENT AGENDAC. Private Event Approval Request for Ambridge High

School Steel Drum Performance July 15, 2014


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TOWN OF




RE: Ambridge Area High School Steel band PerformanceDATE: May 27, 2014

ISSUE(S): Request approval of the Ambridge Area High School Steel BandPerformance on Tuesday, July 15, 2014, from 7 pm-8 pm on

Somerset Plaza.

SUMMARY: Approximately 20 high school students and their band leader willperform west of the Boardwalk and steps on Somerset Street

Plaza for about 1 hour, free to the public.

They request permission to sell CDs of the bands music to

benefit the Ambridge Area High School Steel Band. They alsorequest parking for one (1) equipment truck which Public Works

will provide in the Somerset Street Lot.



RECOMMENDATION: Approve request.



COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated with Public Works.

ATTACHMENT(S): 1) July 2014 Calendar2) Cover Sheet3) Application

Agenda Item # 5C



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1 2 3 4

July 45

PE DE Volleyball

Beach Bash

6

PE

DE Volleyball

Beach Bash Rain

Date

PE OC Beachlights

& Fireworks

7

PEOC Fireworks8

PEOC Fireworks

9

COB10 11 12

13

SIP &

BEACHLIGHTS

FIREWORKS

PE OC Beachlights

& Fireworks

14

PEOC Fireworks15

PEOC Fireworks

PEAmbridge HS

Steel Drum -

TENTATIVE

16

COB17 18 19

PE Swim OC

20

SIP &

BEACHLIGHTS

FIREWORKS

PE OC Beachlights

& Fireworks

21

PEOC Fireworks22

PEOC Fireworks

23

COB24 25 26

PEESA Surf Series

- TENTATIVE

27

PE OC Cruzers

SIP &

BEACHLIGHTS

FIREWORKS

PE OC Beachlights

& Fireworks

PE ESA Surf Series

28

Jesus at the Beach

PEOC Fireworks

PEUSSSA Opening

Ceremony -

TENTATIVE

29

Jesus at the Beach

PEOC Fireworks

30

Jesus at the Beach31

PETall Ships

2014

July


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Name of Event: Ambridge Area high School Steel Band Performance New Event: No

Date of Event: Tuesday. July 15, 2014

Date Application Received: February 7, 2014 Application Fee Paid: Yes/$25

Date Returned from All Departments: February 27, 2014 Total Cost to Town: $145.18Total Revenue from Event Fees: $125.00

Things to Note:

This is a 20-person steel band that would like to perform on Somerset Street Plaza from 7-8 pm. Will unload and load from Somerset Street. Set-up will be at 6 pm on the day of the event. Breakdown will be concluded no later than 1-hour after events conclusion. Event organizer would like to like to sell the bands audio CD to benefit the Steel Band. Event organizer requests parking for one (1) equipment truck.


PUBLIC WORKS Will provide 4 cones at Somerset Street. The event organizer is requesting parking for theirequipment truck. Will provide parking at Somerset Street Lot. Just need to know amount of spaces needed. Cost tothe department for the 2012 event was $145.18.

RISK MANAGEMENT Insurance Certificate to be obtained and submitted prior to the event. Hold harmlessagreement signed.

REC & PARKS, OCPD, TRANSPORTATION, OCBP, EMERGENCY SERVICE, TOURISM, FIRE MARSHAL No comments, concerns or costs.

Date on Council Agenda: June 2, 2014


Other:


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5. CONSENT AGENDAD.Private Event Approval Request for Addendum to Swim OC

July 19, 2014


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TOWN OF

T h e W h i t e M a r l i n C ap i t a l o f t h e


THRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Event Coordinator

RE: Swim OC AddendumDATE: May 27, 2014

ISSUE(S): Request to approve addendum to Swim OC event July 19, 2014

SUMMARY: Swim OC is a 1-mile, 3-mile and 9-mile swim and 3-mile and 9-

mile stand up paddle board contest to raise money for the Johns

Hopkins Brain Trauma Research.

The event organizer request approval to place mile marker flags

on the beach at every -mile or 1-mile mark for the Swim OCdistance swim and stand up paddle board event.

The attached addendum notes a request to include childrens

activities; however, the organizer has since removed that

request from the addendum.


beverage, recreation and other incidental expenditures related to

this event.

RECOMMENDATION: Approve event addendum.


RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with OCBP.

ATTACHMENT(S): 1) July 2014 Calendar2) Private Event Application Addendum3) Email

Agenda Item # 5D



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1 2 3 4

July 45

PE DE Volleyball

Beach Bash

6

PE

DE Volleyball

Beach Bash Rain

Date

PE OC Beachlights

& Fireworks

7

PEOC Fireworks8

PEOC Fireworks

9

COB10 11 12

13

SIP &

BEACHLIGHTS

FIREWORKS

PE OC Beachlights

& Fireworks

14

PEOC Fireworks15

PEOC Fireworks

PEAmbridge HS

Steel Drum -

TENTATIVE

16

COB17 18 19

PE Swim OC

20

SIP &

BEACHLIGHTS

FIREWORKS

PE OC Beachlights

& Fireworks

21

PEOC Fireworks22

PEOC Fireworks

23

COB24 25 26

PEESA Surf Series

- TENTATIVE

27

PE OC Cruzers

SIP &

BEACHLIGHTS

FIREWORKS

PE OC Beachlights

& Fireworks

PE ESA Surf Series

28

Jesus at the Beach

PEOC Fireworks

PEUSSSA Opening

Ceremony -

TENTATIVE

29

Jesus at the Beach

PEOC Fireworks

30


PETall Ships

2014

July


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From: [email protected] on behalf of Corey Davis

Sent: Thursday, May 01, 2014 2:39 PM

To: Lisa Mitchell

Subject:Re: hearing

Yes that makes sense regarding the existing event....but I was thinking about removing the kid

event additions? Could the flag question still be presented or do both have to be presented since

they are on the same addendum? I'm not sure if I will yet but may..

On Thu, May 1, 2014 at 12:05 PM, Lisa Mitchell wrote:

The existing event was approved. We are only now requesting the additions that are stated in the

addendum paperwork. Those additions will either be approved, approved with caveats or denied, but it

does not change what has already been presented to council and approved. Does that make sense?

Lisa

From: [email protected] [mailto:[email protected]] On Behalf Of Corey Davis

Sent: Thursday, May 01, 2014 10:52 AM

To: Lisa Mitchell

Subject: hearing

Lisa- I had a question for you regarding the addendum changes I submitted. What is the

implications if I pulled them or they were denied? Would there be any effect on the approval of

the existing event? Could pull one of the two requests or does all have to be removed or go

forward? I haven't decided yet but looking at the options with the time frame also?


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--

Corey Davis

Ocean Games Race Director

Phone: 410-200-0761


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5. CONSENT AGENDAE. Private Event Approval Request for USSSA World Series

Opening Ceremony July 28, 2014


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6 TOWN OF




RE: USSSA Opening CeremonyDATE: May 29, 2014

ISSUE(S): Request to approve USSSA World Series Opening Ceremonies onthe beach, south side of the pier, Monday, July 28, 2014.

SUMMARY: This opening ceremony kicks off a weeklong youth softball

tournament hosted in Wicomico County. The ceremony consists

of a team parade, introductions, several speeches, a DJ andoptional low-impact games on the beach.

The applicant requests the Town provide a judges stand, large

bleachers, set-up wooden snow fence, two (2) rows of parking

spaces on the north side of the Inlet Lot, the ability to usedumpsters in the Inlet Lot, electric and Lifeguard coverage.

Public Works reviewed the application and can provide all

requested items, including coning Rows AA and A in the Inlet Lotand redirecting the fire lane down Row B with cones.

For the request of lifeguards, staff suggested the event takeplace during the hours Beach Patrol is on-duty. The applicant

agreed to change the time to 3:00-5:30 pm.

With the success of last years event, the Town requests theapplicant provide more staff to help maintain tram accessibility

on the pier. OCPD will also provide officers to monitor the event.




ALTERNATIVES: No staff alternatives suggested


COORDINATED WITH: All appropriate departmental staff has reviewed.

ATTACHMENT(S): 1) July 2014 Calendar2) Cover Sheet3) Application4) Site Layout

Agenda Item # 5E



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1 2 3 4

July 45

PE DE Volleyball

Beach Bash

6

PE

DE Volleyball

Beach Bash Rain

Date

PE OC Beachlights

& Fireworks

7

PEOC Fireworks8

PEOC Fireworks

9

COB10 11 12

13

SIP &

BEACHLIGHTS

FIREWORKS

PE OC Beachlights

& Fireworks

14

PEOC Fireworks15

PEOC Fireworks

PEAmbridge HS

Steel Drum -

TENTATIVE

16

COB17 18 19

PE Swim OC

20

SIP &

BEACHLIGHTS

FIREWORKS

PE OC Beachlights

& Fireworks

21

PEOC Fireworks22

PEOC Fireworks

23

COB24 25 26

PEESA Surf Series

- TENTATIVE

27

PE OC Cruzers

SIP &

BEACHLIGHTS

FIREWORKS

PE OC Beachlights

& Fireworks

PE ESA Surf Series

28

Jesus at the Beach

PEOC Fireworks

PEUSSSA Opening

Ceremony -

TENTATIVE

29

Jesus at the Beach

PEOC Fireworks

30


PETall Ships

2014

July


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Name of Event: USSSA Opening Ceremony New Event: Yes

Date of Event: Monday, July 29, 2013

Date Application Received: June 6, 2013 Application Fee Paid: No

Date Returned from All Departments: June 25, 2013 Total Cost to Town: Equip, Mats and Labor - $3,302.24Inlet Lot Revenue Loss - $4,400.00Total Cost to Town - $7,702.24

Things to Note:

This event would consist of a welcoming ceremony with a team parade and introductions, DJ, several speeches, foodand low impact games on the beach on the south side of the pier.

Set-up for the event would take place from 3:30-4:30 pm

The event would begin at 5:30 pm.

The event would conclude at 8:30 pm.

Cleanup would take place directly after the event, and be complete by 9:30 pm. Request the 1sttwo (2) rows of the Inlet Lot be reserved for the parade staging area.

Request use of the judge stand.

Request use and set-up of the wooden fencing.

Request permission to place 10 port-o-lets and three (3) hand washing stations at the Inlet Lot.


PUBLIC WORKS Can provide all requested, except the port-o-lets and hand washing stations. Because this is anew event, cannot determine an accurate cost to the department, but the estimated cost for equipment, materials andlabor is $3,302.24. The request of the first two (2) rows of the Inlet Parking Lot, which is approximately 115 spaces,would see a loss of revenue of $4,400.00.

FIRE MARSHAL Applicant must obtain a tent permit from the Office of the Fire Marshal.

OCBP Although this does not impact our normal operations since it begins after our normal duty hours, I am

concerned that the crowd may attempt to use the ocean for water-related activities. This would be very dangeroussince OCBP will be off duty and swimming without lifeguards can be deadly. On a Monday the beach populationsshould not be severely impacted by the requested footprint, but applicant will need to set up early in the day so regularbeach patrons do not sit where applicant is planning to hold activities. If approved, applicant should be required tohire at least two (2) OCBP SRTs, unless they can assure that their participants will not enter the water.

TRANSPORTATION Staging and the parade must not impede the safe operation of the Boardwalk Trams.

RISK MANAGEMENT, OCPD, FIRE MARSHAL, REC & PARKS, EMERGENCY SERVICES, TOURISM andOCCC No comments, concerns or costs.

Date on Council Agenda: July 1, 2013

Event Approved or Denied:


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From: James Simmons

Sent: Monday, February 10, 2014 12:42 PM

To: Lisa Mitchell

Cc: Linda Lyons; Frank Miller; Susan Petito; Steven Miller

Subject:RE: USSSA Opening Ceremonies

Attachments: Ocean City OC#3 Updated Layouts 2-10-2014.pdf

Lisa,

Good talking with you earlier and I think we are moving in the right direction to figuring out all of the

logistics of this event.

First off on behalf of USSSA and all of us with the County we really do appreciate and thank you again for

all of your help with this and accommodating us. We know you are not in an easy situation trying to

negotiate between two events, but we really appreciate everything you have done so far to make our

event successful.

We do need to stick with the Monday July 28th date due to teams not arriving until then but we would

like to go ahead and change the location that we requested on our application to south of the fishing

pier just like last year. We would like the same two blocks of beach space that we had in 2013 and I have

attached an updated layout that will show exactly what we are looking for.

All of the support that you mentioned in your previous email sounds great and will be a huge help to

improve what we had issues with last year. We will definitely meet when we have a bit warmer weather

and go through all of that in person and walk the land so that we are all on the same page. At least we


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know now what we did not know last year being a first year event.

We are planning on starting the Ceremony earlier this year so that we can fit into the beach patrol

schedule and not have to have them come out after hours. We are looking at our event running from 3

PM to 5:30 PM. Set up would be 7:30 AM to 3 PM and clean up would be from 5:30 PM to 6:30 PM.

If you need any more information to make the change just let me know. Looking forward to another

great event this year.

Thanks,

James Simmons

Assistant Tourism Manager

Wicomico County Recreation, Parks and Tourism

P.O. Box 2333 Salisbury, MD 21802

p. 410.548.4914 ext. 104 m. 443.944.6083

[email protected]

From: Lisa Mitchell [mailto:[email protected]]

Sent: Friday, February 07, 2014 2:24 PM

To: James Simmons

Cc: Linda Lyons; Frank Miller; Susan Petito

Subject: USSSA Opening Ceremonies

James,


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The coordination between the USSSA Opening Ceremonies and the Jesus on the Beach event is proving

to be more difficult than originally anticipated. After speaking with the coordinator of Jesus on the

Beach, I have come to the conclusion that it is impossible for both your events to take place, each

utilizing the Caroline Street Stage on Monday, July 28.

With that said, I have some alternatives to provide for your team to consider regarding the opening

ceremony.

The Caroline Street Stage offers a complete turnkey site for you, and little support from the Town of

Ocean City is needed. Is it possible to have your ceremony the day before, on Sunday, July 27? Thinking

that most participants may not yet be in town, I know this may not be a favorable alternative.

The other suggestion I offer is to use the same layout as last year. We request you still hold the

ceremony earlier than last year, during the time Beach Patrol is on duty. This will ensure all your

participants safety ifthey choose to take a dip in the ocean. Also, we can prepare for the unexpected

occurrences that arose last year. These, as follows, will solely be taken care of by the Town of Ocean

City at no cost to your team.

1-Provide traffic control in the north east corner of the Inlet Lot.

2-Provide additional trash cans around the perimeter of the sand fence.

3-Provide access to dumpsters.

4-Close the steps to the Boardwalk from the beach at the South East corner of the pier. These steps

would then be used for your parade and, once your event is over, be opened again.

5-Close Row AA for staging of the parade and then reopen it 1-1/2 hours after you event begins.

6-Provide pedestrian/traffic control on the pier to ensure pedestrian safety and that the tram can move

through the potential crowds viewing the event.

Please let me know how you would like to proceed.

Thank you,

Lisa


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Wooden snow

FenceParade Route


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Parade Route

Banner to coverDumpster

Proposed layout of overall space


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5. CONSENT AGENDAF. Private Event Approval Request for Artist Paint OC -

A Plein Aire Event August 8-10, 2014


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1

PE - Tall Ships2

PEDE VolleyballSummer HeatPE - Tall Ships

PEESA Surf Series

3

SIP & BEACHLIGHTSFIREWORKS

PEOC Beachlights &FireworksPEDE Volleyball

Summer Heat Rain DatePE - Tall ShipsPEESA Surf Series

4

PE - Tall ShipsPEOC Beach

PEOC Fireworks

5

PE - Tall ShipsPEOC Fireworks

6

COBPE - Tall Ships

7

PE - Tall Ships8

PE - Tall ShipsPEPlein Aire -

TENTATIVE

9

PE

OC Beach ClassicPE - Tall Ships

PEPlein Aire -TENTATIVE

10

SIP & BEACHLIGHTS

FIREWORKSPEOC Beachlights &Fireworks

PEOC CruzersPEOC Beach Classic

PE - Tall ShipsPEPlein Aire -TENTATIVE

11

PE - Tall Ships

PEOC Fireworks

12

PE - Tall Ships

PEOC Fireworks

13

COB

PE - Tall Ships

14

PE - Tall Ships15

PE - Tall Ships16

PE - Tall Ships

PEESA Surf Series

17

SIP & BEACHLIGHTSFIREWORKS

PE

OC Beachlights &FireworksPE - Tall Ships

PEESA Surf Series

18


PE

OC Sandfest

19


PE

OC Sandfest

20

COBPE - Tall Ships

PE

OC Sandfest

21

PE - Tall ShipsPEOC Sandfest

22

PEOC Jeep Parade TENTATIVE


23

PEOC Beach BlitzSoccer


24

SIP & BEACHLIGHTS

FIREWORKSPEOC Beachlights &Fireworks

PEOC Beach BlitzSoccerPEOC Cruzers

PE - Tall Ships

PEOC Sandfest

25

PE - Tall Ships

PEOC FireworksPEOC Sandfest

26

PE - Tall Ships

PEOC FireworksPEOC Sandfest

27

COB


28

PE - Tall Ships

PEOC Sandfest

29

PE - Tall Ships

PEOC Sandfest

30

PE - Tall Ships

PEOC Sandfest

31

PEOC Beachlights &

FireworksPE - OC Sandfest 2014

August


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Name of Event: Plein AireArtists Paint OC New Event:No

Date of Event: August 8-10, 2014

Date Application Received: April 3, 2014 Application Fee Paid: Yes/$25

Date Returned from All Departments: May 6, 2014 Total Cost to Town: Minimal CostsRevenue from Application Fees: $125.00

Things to Note:

On Friday and Saturday, artists will paint on canvases at various locations throughout Ocean City. On Sunday, artistswill paint, again on canvases, within the downtown area of Ocean City. Afterward, all the paintings will be judgedand placed for sale on the Boardwalk from 11 am until 1 pm, adjacent to the OC Lifesaving Museum.

Applicant requests six (6) parking passes in the Inlet Lot for Art League volunteers.


PUBLIC WORKSNo real involvement in this event, other than providing six (6) free parking spaces in the InletLot. Will provide if Council approves.

RISK MANAGEMENTInsurance Certificate must be obtained prior to the event. REC & PARKSBecause of sales, this qualifies as a concession and need to pay appropriate fees. Not sure they can

actually do a sale on Sunday if theyre on the Boardwalk, but this is Councils decision.

TRANSPORTATIONWeather permitting, Boardwalk trams will be in operation from 11 am until 12 midnightdaily.

FIRE MARSHAL, OCPD, OCBP, OCCC, EMERGENCY SERVICES, and TOURISM No comments, concerns orcosts.

Date on Council Agenda: June 2, 2014



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PRIV TE EVENT PPLIC TIONTown of Ocean City, Maryland /NON-REFUNDABLE APPLICATION FEE: ($100.00 For Profit Applicants, $25.00 Non-Prof it ApplicantsRETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 25th StreetOcean City, MD [email protected] is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of$100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicant 's attention is directed to the accompanying information packet,entitled "Private Event Application Guidelines."All questions 11 the applicatio11 must be fully a11swered. "Same as last year" or similarcomments are not acceptable responses. If a question does not apply, please write "N/A"in that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.100.00 For-Profit Promoters and 25 Non-Profit OrganizationsThe minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.1. TITLE OF EVENT: A-A TIS/.5 ?At Yf { . e,,- A J>le-; J 1/--,r GetlT2. IS THIS A NEW EVENT? - - - ~ ~ 0

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3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATESFORTHENEXT3-YEARS: ZN5tJ/6 1/- 'f 2dl7 O-

4. STARTING ENDING TIMES OF EVENT: ip R /tz ;'AWl- f-j?; ~ t ? '/:3/'lfnl-5. PROJECTED SET-UP DATE (S) TIMES: _ ____,tvc:,/ulf"-----------6. PROJECTED CLEAN-UP DATE (S) TIMES: / fs / V ~ t t . e y7. LOCATION (Describe area in which event shall be contained; be specific as to how

muchareawillbeused,etc.): a:k 0-- t?jq t ' f&T/STS t v ~ t - f ? ~ N r /lv' T/1-G(L,Lt= Trc;e_ t J ~ e = ; I J I J L/TY / h e ~ l 4 - . ~ / ; I J /}?U'tS'r t J U L?r11NT t lJ.au (;dlt l l / ~ < J F / 1 - N u-r'/::. J'j{j / 8 ~ M e _ f>r/U-J

8. APPLICANT'S NAME: _ _ _ _ : _ Q - t ~ l _ , ~ c L Y _ _ , 0 / - c u ~ - = - - < l - ' 9 ~ = - - - - - - - - ~9. ORGANIZATION REPRESENTING: 1/tc:;-,Jt:r LGA-6tu-; ot: t J c G J . ~ < J C.rry10. MAILING ADDRESS: j>,d }3d I J Q cJLE/W ett7 Jlj) :2/ ~ u

~ 6 2 q4'l i >in:[ , tJr61 /-AJ 6 TY. ;Ill> Z/8:_ 3II. WORK P H O N E : ~ '/ltJ- ~ 11-fJB HOME ;HONE: . 3 C J Z - 4 - ~ . - 5 3 3 5~. ~ 1 - I J 7 3 / - e ; d ; , ( i - > EMAIL: eJ ftrt?/etf-c@ {._()t ~ h )12. IF ORGANIZATION IS NONPROFIT, YOU MU T SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCHDocuMENTATION? .Vc--;; dffAt:: f:t;(J> IF NOT, WHY?L r

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:5 t h < ~

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:87'67c:L l h ~ . t . 7 J - ; , ~ tJ,


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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED A C T I V I T i E S : ~ /J 4-9Mvsi Cilt-U ?Atlolr 0 J l t t i I ~ C i r /cJctln'dl1s M M ~ Mo?INJ tJ.eCJA/ AuG /tJ if G:y wtU- fAiNT IN Jowljrt1tUN ~ . e - . J - t : = r ~ . f .

' qWlfJMI- T J ~ t.vu-L ~ ~ fJ tver />&NT SIH....If more space is needed please attach additional pages to the back o this application

17. WHERE WILLTHEEVENTHEADQUARTERSBELOCATED? r {_cA-,1,t11Jr tJc,CtfN.


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23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?NO IF SO, WHAT TYPE?

24. WHAT IS YOUR RAIN POLICY? ____:._M::_'d_IV.:...:C==----------

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?E;tt.H fA-i?TitVJJANr 16 ro ( df& T ~ I C dUJN. 1}-qj f h . 8 /toP>H#o.uro-5 }?eJI'o/t:: Tfh9-r d f ~ ~ A i o

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZESQUANTITIES): _ _ _ , / 1 ) ' - - - t : J . '- - ' W _ , C = - - - - - - - - - - - - -- - - - -

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? __._y-=e:'--':;'----IF SO, WHO WILL THE PROCEEDS BENEFIT? A /2-r cEA-Gt.l. of::

'~ c . 5 A t l bt r30. DESCRIBE EVENT PRIZES/AWARDS: / / ~ 7 /Jf)-l y'r s ::

~ ~ l 1 A f> 179tJ _ ?ttrtiPA-i ~ h .SCVZ 1>#-Y 51-U? TN J B ; t ~ l f t < P U / 1 4 t t : ; t G'Ck' .S/t:JIV.St:r-f.e-1>/ 3cJ c -:t:c 0

Page 4 of8


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31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _ _ _ t / ~ t l ___Please fonvard a copy of the approved One ay Raffie Permit to the Private Events Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _._L/1 ' - 'C> - - - - - - -Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the PrivateEvents Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?_ _ c J ~ O ___ Please forward a copy of the approved Air S u p p o r t / A i t ~ I n f l a t e d Structures

Permit to the Private Events Coordinator.34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _ _ _ _ f l . _ ~ _ _

Please fonvard a copy of the approved Bonfire Permit to the Private Events Coordinator.35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _ _,1 / - -- -0

Please fonvard a copy of the approved State of Maryland Fire 1\farshal Fireworks Permit to the PrivateEvents Coordinator.36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.): ff;s IJ .e ~ , 4 - S I 1 T ~ I ( . J Y t 9 - J j:Vtl l t G- /?GRPttT /li'/?/C?-1}--;-/J',V '72> /?,;s :::cfAU/TrG:ht/u lJ/V S t{ V Z>1y t1N { / 8 C l t f t ? _ A W t t i - = ~

Please forward a copy of the approved One Day Alcohol Permit'' to the Private Events Coordinator.37. EXPECTED NUMBER OF PARTICIPANTS: FI(J "-Svi-T-. 50 I ->ttNtJIJ.Y- IG'J38. EXPECTED NUMBER OF SPECTATORS: 7' T ~ t L tiN /OtJ'ri-teb wtJ u


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41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED TIS PERMIT? IV/A IF SO, PLEASE ATTACHED A COPYTO THE BACK OF THIS APPLICATION. Please forwatd a copy of the approved "MDOTHighway Permit to the Prh'ate Events Coordinator.

42. For parade organize/ S only: EXPECTED NUMBER OF OVERSIZED VEHICLES(LARGER THAN 12FT TALL, 8FT WIDE AND/OR 20FT. LONG) TRAVELINGTHE PARADE ROUTE: N/.4 DESCRIBE:--------

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: Ol.tJ/1- At;? ~ l e l ? , ~ e ; 7/;5 -17 5 t e ~ 5 C f ' 5 T "*7 -f--6 j/

~ I : ; J . . . . . 11-u- t } t l ~ t? .e:, ~ ~ c 9 - A ~ f 5tJIJtAWCET V'. t; _.vj -f- -/;: f,:z__tJ/8 - A - / J - t J t l ~ - ' ~ ff/7_-10 J ~ w f U { ( t D i F ~ ~ " * J / ' J t

~ ~ ~ f44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

comply with the Town of Ocean City's sponsorship policy. The application will notbe approved without sponsors. If no sponsors, please state "No Sponsors" in areaprovided below.): AftQ;: r Ck:B JN CJ r t , ; ; ? ~ < ? . _ ,?IN P/UJce;-:t S ~ ; = S C J ? i l : : t , Y { ~ t ? rHe / f

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THISAPPLICATION: - - - ' - ; U . : . . : ~ : : : : . . c . = c ' - - - - - - - - - - - - - - - -

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES / NOAn event diagram \lUST be included for an event to be considered.

Page 6 of8


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INSURANCE REQUIREMENTFor the protection of the public and the Mayor and City Council, the applicant shallobtain, at the applicant's own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insured, with the address on the certificate listed as 30 I Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.INSURANCE CERTIFICATE ND ADDENDUM:

Y S INCLUDED WITH APPLICATIONO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

COCA COLA EXCLUSIVEPRODUCT GREEMENTDISCLOSURE:The applicant must comply with all provisions of the Town's agreement with Coca-ColaRefreshments as it pe11ains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, MelloYello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies;Dasani and other products that Coca-Cola may provide in accordance with its agreementwith the Town of Ocean City.I have read this disclosure and agree that I will comply with its provisions.APPLICANT'S SIGNATURE L ~ S d U / ~ DATE .2ja8- j;fMANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.APPLICANT'S SIGNATURE {/11;; ~ ~

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CERTIFICATE OF LIABILITY INSURANCE I 21_27/2014THIS CERTIFICATE IS ISSUED S A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZEDREPRESENTATIVE OR oonno '00 AND THE CERTIFICATE HOLDER.

If the _ , . , ; ~ ~ ~ ~ ~ ~ ' : : . . 1 ~ ~ ~ - ' ; ' : : < V O ~ v n , he I must be If l iS ' . ~ ~ ~ ~ o t t otho terms, h ~ l i o r - i r ; l - l ~ u - : : ~ : ~ 7 _ ~ .... uuu may requlre an endorsement. A statement on this certificate does not confer ,.1,.. theH h n H ~ . th, Cropper & Deeley ~ ~ ~ ~ : 1 0 ) lO lf.{)il.No\1 (410)835-20367171 Bent Pine Road ,netP O Box 770Willards MD 21874INSUREDAxt league o f Ooean Ci ty InaPO Box 3503

ON


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Onto: M Y 1 1987

/ ~ e . f-1 t+ LErjj_ & o-P0 < eqn C .) ~ - j --1-1 10..\S003 OC .etc/-rJ p, neSf3C2rll n9 > ()1 I:J , : / ~ I g /

- 6 Q il-r ; t : l ~ ( J p rQJ+vh'

rnployor ldonUflcntlon Humbunc ~ ~ ; . ; ; i 3 ? ? ~ / 05? h 3 e: I03 r;;oroon to Conlnct/Jh .Sail l'.e; Lerc'of.tnct Tot"ehono Humtio.Y'1 3tJ/.J q b : : ? - - i ? ~ Jdur teller DatoJ:J/


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J>IV/Stct-1 Sf .

Sti;JblrY )1tJ.e-Jt/11/ , A-R.TJ$T SWl tt.- f'-4-1 1/ r /)fTaJI/ TI)WfY R.cJje;fd f TtP BA--'j M l>/Nt-b T -rtJ c./t-lf -tJL./Nc s r

/tt(nfJS. w ~ c;n--rH-1? ~g ;f J. 1 /3 y T l ~ P ttVI/IILT 1/-18 L--l:S / f /V J Tll-1/ Go 1Tl) f?, f /N( /.AI 7t t ' -Fbt=- '$ /6/ l l ; t -T> /17;f' ::r" > d I~ b s A-N/J


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5. CONSENT AGENDAG. Request to Sole Source Purchase Vehicle Exhaust Removal

System for Fire Station 4


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1

Terry McGean

From: Eric Peterson

Sent: Wednesday, May 28, 2014 3:34 PM

To: Terry McGean

Subject: Plymovent

Follow Up Flag: Follow upFlag Status: Flagged

Terry,The main reason that we chose Plymovent is due to the fact that out medic units have a top exhaust system. It is myunderstanding that if we install the top exhaust system (no matter the manufacturer) it is vehicle specific due to theheight of the rail that must be installed. Plymovent actually manufactures an undercarriage exhaust conversion systemthat allows you to utilize a standard undercarriage drop from the rail, whereas I do not believe the other manufacturer'soffer this option. This system will allow us much more flexibility with moving apparatus between stations and withplacement within the building.

Thanks,Eric

Captain Eric Peterson, MPT, EFOOcean City Fire DepartmentOperations Section, D Shift Commander1409 Philadelphia AvenueOcean City, MD 21842410-520-5421 (office)410-289-8421 (fax)443-365-7064 (mobile)[email protected]


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J

May 21, 2014

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'()*$ +,-. /"01$-))2 3,2) 4)5*2-6)$-

7-*-,"$ 8"9:

;


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5. CONSENT AGENDAH. Request to Solicit Bids for Front Load and Automated

Trash Trucks


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25166 TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City Manager

FROM: Catrice Parsons, Procurement managerRE: Solid Waste Truck bidsDATE: May 22, 2014

ISSUE(S): Request to solicit sealed bids

SUMMARY: Request permission to solicit bids fortrucks requested by thesolid waste division as approved in the FY15 budget process.

FISCAL IMPACT: Front Load refuse truck $230,000

Automated refuse truck $230,000

RECOMMENDATION: Proceed with sealed bid process.

ALTERNATIVES: Buy without the sealed bid process.

RESPONSIBLE STAFF: Catrice Parsons, Procurement Manager

COORDINATED WITH: Steven Brown, Public Works Solid Waste Manager

ATTACHMENT(S): None

Agenda Item # 5H

Council Meeting 6/02/14


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5. CONSENT AGENDAI. Bid Award Recommendation for Ornamental Street Light

Pole Painting


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25166 TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Woody Vickers, Public Works Construction ManagerRE: Bid Recommendation Ornamental Street Light Pole PaintingDATE: May 28, 2014

ISSUE(S): Bid award recommendation for ornamental street light polepainting.

SUMMARY: Many of our street light poles installed throughout the 1980s and1990s are in need of repainting.

In accordance with Section 2.3 of our Purchasing Policy, wesolicited request for proposals at the departmental level in May2014 and four (4) bids were received.

ProCoat, LLC submitted a Unit Price bid of $120 per pole to paint200 poles.

FISCAL IMPACT: ProCoat, LLC quote: $ 24,000

Budgeted in FY14 Construction Division Budget: $ 23,280Balance already budgeted in FY15.

RECOMMENDATION: Award ornamental street light pole painting project to the lowbidder ProCoat, LLC.

ALTERNATIVES: Leave light poles in current condition.

RESPONSIBLE STAFF: Woody Vickers, Public Works Construction Manager

COORDINATED WITH: Hal O. Adkins, Public Works DirectorDavid Scott, Master ElectricianJennie Knapp, Budget Manager

ATTACHMENT(S): Bid tabulation

Agenda Item # 5I



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ORNAMENTAL STREET LIGHT REHABILITATION/REPAIRS

CONTRACTORS Ocean City

Contactor's License

Submitted w/ Bid

Base Bid Comments

All States Construction Co., Inc. Yes200-poles at $225/Pole

ProCoat, LLC Yes200-poles at $120/Pole

Shore Painting, Inc. and Restoration *

NO

Did not submit Ocean City

Contractor's License with bid.

Did not submit proper bid form

R & R Coatings * Did not meet the May 27, 2014,

12:00noon deadline

* See Comments


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9 ITEMS REFERRED TO AND PRESENTATIONS FROM

THE CITY SOLICITOR

A. Second Reading Ordinance 2014-13 declaring certainreal property to be surplus, no longer needed for public

use and authorizing the conveyance of same to adjacent

property owners (parcel A on the plat of Sea Village

Townhouses at 3515 Atlantic Avenue)


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerRE: Second reading of ordinance to sell surplus real propertyDATE: May 27, 2014

ISSUE(S): Sale of surplus property no longer needed for public use

SUMMARY: Second reading of ordinance authorizing the Mayor and CityCouncil to convey surplus property that is no longer needed forpublic use.

An 8.75 foot by 120 foot parcel of land designated as Parcel A onthe Plat of Sea Village Townhouses, 3513 Atlantic Avenue, isowned by the Mayor and City Council. Adjacent property ownersin Unit 1 paid for an appraisal in March and are willing to pay theappraised value of $13,333.

FISCAL IMPACT: $13,333

RECOMMENDATION: Ratify ordinance.

ALTERNATIVES: None suggested.

RESPONSIBLE STAFF: Terence McGean, City Engineer

COORDINATED WITH: Guy Ayres, City Solicitor

ATTACHMENT(S): Ordinance and map

Agenda Item # 9A



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TOWN OF



THRU: David L. Recor, ICMA-CM, City ManagerFROM: Charlie Felin, Wastewater Department Superintendent

RE: Second reading of ordinance to amend Chapter 94, UtilitiesDATE: May 27, 2014

ISSUE(S): Updates to sewer codes 94-65 and 94-66

SUMMARY: Second reading of ordinance to update the Towns code

referencing building sewers, utility connections and use of public

sewers.

The city engineer and plumbing inspector are included in theapproval process. Changes in plumbing codes have been made to

reflect National Standard Plumbing Codes. A minor reduction in

the pH units of sewage entering the collection system has beennoted to more closely reflect National Pollutant Discharge

Elimination System permit limits.

FISCAL IMPACT: None



RESPONSIBLE STAFF: Charlie Felin, Wastewater Department SuperintendentHal Adkins, Public Works Director

Terry McGean, City EngineerMichael VonBank, Plumbing Inspector

COORDINATED WITH: Jim Parsons, Public Works Chief Deputy Director

Guy Ayers, City Solicitor

ATTACHMENT(S): Ordinance

Agenda Item # 9B



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THE CITY SOLICITOR

C. Second Reading Ordinance 2014-18 to Amend Chapter110, Entitled Zoning (establishes legislation for waterfrontproperty owners to locate a turbine closer to the shoreline)


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TOWN OF



THRU: David L. Recor, ICMA-CM, City ManagerFROM: Kay Stroud, Zoning Analyst

RE: Second reading of ordinance to amend Chapter 110, Entitled ZoningDATE: May 14, 2014

ISSUE(S): Amendment to Article V, Section 110-883 Small Wind EnergySystems.

SUMMARY: Second reading to amend code allowing applicants with open

waterfront property to locate a turbine closer to the shorelineprovided they obtain approval from appropriate regulatory

agencies. The current code does not address the placement ofturbines on open waterfront property.

The Planning & Zoning Commission held a public hearing onTuesday, April 15, 2014, and recommends these code

amendments.

FISCAL IMPACT: None



RESPONSIBLE STAFF: R. Blaine Smith, Assistant Director, Planning & Zoning

Kay Stroud, Zoning Analyst

COORDINATED WITH: Matthew G. Margotta, AICP, Director, Planning & Community

Development

ATTACHMENT(S): Ordinance

Agenda Item # 9C



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THE CITY SOLICITOR

D. First Reading Ordinance authorizing the Mayor and CityCouncil to purchase certain real property by privatenegotiation or by the institution of condemnation (bayside

lots between 64th

and 65th

Streets)


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REGULAR SESSION -MAYOR AND CITY COUNCILMONDAY, JUNE 2, 2014


THE CITY SOLICITOR

E. First Reading Ordinance to Amend Chapter 110,Entitled Zoning (various changes to downtown design

overlay zone)


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TOWN OF



THRU: David L. Recor, ICMA-CM, City ManagerFROM: Kay Stroud, Zoning Analyst

RE: First reading of ordinance amending Chapter 110, Article IV, Divisions 23-25,

Downtown Design Overlay Zone and Underlying Zoning DistrictsDATE: May 6, 2014

ISSUE(S): Consideration of code amendments pertaining to the Downtown

Design Overlay Zone and Underlying Zoning Districts.

SUMMARY: First reading of ordinance to incorporate multiple changes to thedesign overlay zone and underlying zoning districts. The Planning

& Zoning Commission held a public hearing on Tuesday, April 1,2014, to consider these changes and favorably recommends the

amendments.

FISCAL IMPACT: None

RECOMMENDATION: Pass ordinance for second reading.


RESPONSIBLE STAFF: R. Blaine Smith, Assistant Director, Planning & ZoningKay Stroud, Zoning Analyst

COORDINATED WITH: Matthew G. Margotta, AICP, Director, Planning & CommunityDevelopment

ATTACHMENT(S): 1)Ordinance2)Draft with highlighted changes

Agenda Item # 9E



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RECOMMENDATION TO MAYOR AND CITY COUNCIL

TO AMEND CHAPTER 110 ARTICLE IV CODE SECTIONS 110-831.1 831.27(e)(2)e.(ii); 110-831.28; Sections 110-482; 110-484; 110-485; 110-487; Sections 110-662;110-663; 110-665; 110-667; Sections 110-692; 110-695; 110-697; Section 110-847;

110-861.1; 110-861.2; 110-861.4; and 110-861.6

DOWNTOWN DESIGN OVERLAY ZONE DISTRICT and UNDERLYING ZONINGDISTRICTS

File PZ #14-14100001

* * * * * * * * * * * * * * * * * *

On Tuesday, April 1, 2014, the Planning Commission conducted a public hearingto consider amending by adding the language highlighted below and removing thelanguage with strike outs below to Code Sections 110-831.1 831.27(e)(2) e.(ii); 110-

831.28; Sections 110-482; 110-484; 110-485; 110-487; Sections 110-662; 110-663; 110-665; 110-667; Sections 110-692; 110-695; 110-697; Section 110-847; Sections 110-861.1; 110-861.2; 110-861.4; and 110-861.6

Downtown Design Overlay Zone District and Underlying Zoning Distric ts

Amend DIVISION 23. DOWNTOWN DESIGN OVERLAY ZONE DISTRICTSection 110-831.1. Purpose and intent.

(a) The purpose of the Downtown Design Overlay Zone is to implement theDowntown Design Guidelines manual as prepared by the Ocean CityDevelopment Corporation (OCDC) and the Department of Planning (Department)

and adopted by the Mayor and City Council on November 18, 2002.

(d) The intent of Downtown Design Guidelines and the Downtown DesignOverlay Zone is for Ocean City to have:

(13) Promote a centralized solid waste collection program.(14) Promote a master plan for drainage.

Amend section 110-831.2. General provisions.(d) The Downtown Design Overlay Zone applies to all property and

buildings in the underlying zoning districts except the easterly facades of buildings facingthe boardwalk (Atlantic Avenue) and the 25 feet west of the Boardwalk frontage along

each street end; and buildings located east of the boardwalk.

(e) If a development project is unable to meet all of the requirements andsuggestions in Downtown Design Guidelines, the Department/OCDC shall work withthe property owner or developer to assure the project meets the overall objectives to theextent possible.


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(h) Plans for development and redevelopment in the underlying zones shall be

reviewed by the OCDC for conformance with Downtown Design Guidelines.

Amend section 110-831.9. Materials and textures.

(a)(4) Wood, fiber cement, or other composite materials, as may beapproved by the Department and OCDC.

Amend section 110-831.11. Porches.(9) Cantilever balconies are discouraged. Cantilever balconies when considered

shall be visually supported by columns or brackets. Other porch designs are subject toapproval.

Amend section 110-831.14. Awnings.(8) Awnings shall not be back-lit. Awnings are allowed light penetration through

the valance via translucent vinyl on the main side facing the street. The awning can have

internal lighting to light the copy panel and offer down lighting for the storefront.

Amend section 110-831.15. Colors.(c) Trim and Detail colors should provide contrasting accent.

(g)All other color concepts are subject to approval. A recommended palette ofcolors for design standards area that follows the Sherwin Williams color palette forColonial and Arts & Crafts or equivalent selections and solid white color. Other colorssubject to review. Trim shall be white.

Amend section 110-831.17. Roofs.( c ) Roofs shall should be gabled or hipped. Parapets and possibly flat roofs

under certain conditions may be considered by OCDC. This requirement shall not applyto porches and other appurtenances.

( l ) Flat roofs in new development are prohibited.

Amend section 119-831.22. Off street parking.Off street parking requirements and standards are defined in the underlying

district regulations. See section 110-831.28. Development Incentives for parkingmodifications.

Amend section 110-831.24. Fencing and screening.(1) Fences shall be made of wood, metal, or synthetic material as approved by

the Department and OCDC.

Amend section 110-831.26. Landscaping.(a) Landscape is an important feature to define, unify and enhance development.

In addition to the requirements of chapter 98, article II, Landscaping, chapter 30, section30-553. Intensely developed areas the following principles apply.


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Amend section 110-831.27. Signs.( c ) General provisions.(2) A sign may be illuminated, unless otherwise prohibited, if illumination is

confined to the surface of the sign. The sign and illumination shall be located andarranged to avoid excessive glare or reflection onto any public street or sidewalk,into the path of oncoming vehicles, or onto any adjacent property.

(e ) Permitted signs.(1)

i. One. A-frame sign per business not to exceed 8 square feet in size and4 feet in height from grade, on private property (except for City approvedin public right-of-way), and may only be out during business hours. A-frame signs maybe doublesided.

j.Temporary banners for City permitted special events permitted 2 days

before the event and removed within 2 days after the event. A maximumof 2 banners allowed along the buildingstreetside on the face of thebuilding. Each banner may be up to 12 square feet in size.

(2)e.

( ii ) Projecting signs One projecting sign per business, no largerthan 14 square feet. Buildings on corner lots may have oneprojecting sign facing each street. No such sign may project morethan three feet four feet from any wall. Projecting signs must be aminimum of eight feet above grade, and the maximum height ofany projecting sign may not exceed the height of the building to

which it is attached or 15 feet20 feet above grade, whichever islower.The Mayor and City Council may approve signs that projectover or into public way as regulated by section 66-14 of the Code,after input by the Ocean City Development Corporation OCDC.

f. Window signs, which do not cumulatively exceed 25 percent of the areaaggregate glazed area of the window on which they are placed on the firstfloor and ten 10 percent on all floors above the first floor.

Amend section 110-831.28. Development incentives.

(2) Benefits of incentives program.

a. Parking:

3. To promote first floor commercial uses in appropriately zoned districts,a project will be permitted to satisfy 50 percent of its commercial parkingrequirements with reduced parking space sizes. Minimum parking spacesize shall be 18 8 x 18. Such commercial uses must be permitted in the


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Amend section 110-485. Permitted accessory uses.

(1) Art shops and galleries.(2) Bakeries, retail only.

(3) Bicycle sales, rentals, repairs and service.(4) Camera and photographic supply stores.(5) Candy shops.(6) Catering services.(7) Clothing, clothing accessory, wearing apparel stores.(8) Convenience/carryout food store.(10) Delicatessen business.(14) Food and beverage stores.(15) Gift shops.(16) Hardware stores.(18) Laundromats, self service only.(19) Nightclubs in hotels and motels with more than 50 units.

(20) Offices including business, professional, medical and dental.(21) Optical sales and services.(22) Public and private parking garages.(24) Physical therapy, health services and fitness centers.(25) Shoe sales and repair.(26) Sporting goods stores.(27) Studios for artists, photographers, teachers, sculptors and musicians.(29) Tobacco shops.(30) Travel agencies.

Amend section 110-487. Off-street parking spaces.Signs shall be permitted and maintained in accordance with the provisions

contained in section 110-831.27. Off-street parking spaces shall be provided inaccordance with the provisions contained in article V, division 3 of this chapter unlessotherwise modified in district regulations.

Amend DIVISION 15. DMX DOWNTOWN MIXED USE DISTRICTSection 110-662. Permitted uses.

(22) Detached single family, townhouses and two family residential dwellingsunits.

(38) Multiple family and townhouses residential dwelling units.(56) Two family residential dwellings units.

Amend section 110-663. Uses permitted by special exception.(1) Outside arts, crafts and entertainment activities, incidental to the primary use

of the premises, within the front yard setback.(3) Entertainment: indoor and outdoor.

Amend section 110-665. Permitted accessory uses.(6) Nightclubs in hotels and motels with more than 50 units.


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Amend section 110-667. Off-street parking spaces.Off-street parking spaces shall be provided in accordance with the provisions

contained in article V, division 3 of this chapter unless otherwise modified in districtregulations.

Amend DIVISION 16. M MANUFACTURING DISTRICTSection 110-692. Permitted uses.

(6) Detached single family and two family dwellings and townhouses.(14) Multiple family residential/townhouse dwelling units.(20) Art shops and galleries.(21) Bakeries, retail only.(22) Bicycle sales, rentals, repairs and service.(23) Camera and photographic supply stores.(24) Candy shops.(25) Clothing, clothing accessory, wearing apparel stores.

(26) Convenience/carryout food store.(27) Delicatessen business.(28) Food and beverage stores.(29) Gift shops.(30) Hardware stores.(31) Laundromats, self service only.(32) Offices including business, professional, medical and dental.(33) Optical sales and services.(34) Physical therapy, health services and fitness centers.(35) Shoe sales and repair.(36) Sporting goods stores.(37) Studios for artists, photographers, teachers, sculptors and musicians.

(38) Tobacco shops.(39) Travel agencies.

Amend section 110-695. Permitted accessory uses.(1) Art shops and galleries.(2) Bakeries, retail only.(3) Bicycle sales, rentals, repairs and service.(4) Camera and photographic supply stores.(5) Candy shops.(6) Clothing, clothing accessory, wearing apparel stores.(7) Convenience/carryout food store.(9) Delicatessen business.

(10) Entertainment; indoor and outdoor.(13) Food and beverage stores.(14) Gift shops.(15) Hardware stores.(17) Laundromats, self service only.


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Amend section 110-861.6. Off-street parking spaces.Off-street parking spaces shall be provided in accordance with the provisions

contained in article V, division 3 of this chapter unless otherwise modified in districtregulations.


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10 COMMENTS FROM THE PUBLIC

Any person who may wish to speak on any matter at the Regular Session may

be heard during Comments from the Public for a period of five (5) minutes or

such time as may be deemed appropriate by the Council President. Anyone

wishing to be heard shall state their name, address and the subject on which he

or she wishes to speak.


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11 COMMENTS FROM THE CITY MANAGER

A.Review of tentative work session agenda forJune 24, 2014


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12 COMMENTS FROM MAYOR AND CITY COUNCIL

Documents

June 2 2014 Complete Agenda