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April 2006April 2006 11
eGMS Spring 2006 eGMS Spring 2006 WorkshopsWorkshops
April 2006April 2006 22Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics – Required HardwareeGMS Basics – Required Hardware
PC’s (Windows 98, NT, 2000, XP) and PC’s (Windows 98, NT, 2000, XP) and Mac’s (OS 9 or OS X)Mac’s (OS 9 or OS X) Internet BrowsersInternet Browsers
Netscape (6.1+) OR Netscape (6.1+) OR Internet Explorer (IE) (5.5+)Internet Explorer (IE) (5.5+) AOL Browser not supportedAOL Browser not supported
Cookies and JavaScript must be Cookies and JavaScript must be enabledenabled
April 2006April 2006 33Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics – eGMS Basics – Selecting the Application/AmendmentSelecting the Application/Amendment
Options/Rules for working with Documents Options/Rules for working with Documents Create Application Create Application Open ApplicationOpen Application Create AmendmentCreate Amendment Delete Application/AmendmentDelete Application/Amendment Review ChecklistReview Checklist
April 2006April 2006 44Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics – Application Select PageeGMS Basics – Application Select Page
This year use 2007
April 2006April 2006 55Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics – Application Select PageeGMS Basics – Application Select Page
April 2006April 2006 66Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics - Review ChecklisteGMS Basics - Review Checklist
April 2006April 2006 77Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics – NavigationeGMS Basics – Navigation
Page Header and FooterPage Header and Footer Printer friendly linkPrinter friendly link Grant program list box – drop-down list (to switch Grant program list box – drop-down list (to switch
between grants)between grants) Tab StripTab Strip Preferred completion sequence (Natural)Preferred completion sequence (Natural) Session Timeout (60 minutes) – SAVE FrequentlySession Timeout (60 minutes) – SAVE Frequently Please avoid using the browser ‘Back’ button!Please avoid using the browser ‘Back’ button!
April 2006April 2006 88Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics – NCLB Consolidated GranteGMS Basics – NCLB Consolidated Grant
April 2006April 2006 99Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics - Title I Overview PageeGMS Basics - Title I Overview Page
April 2006April 2006 1010Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics – Types of ControlseGMS Basics – Types of Controls
Tab KeyTab Key Moving around a page Moving around a page (Example: Budget Detail)(Example: Budget Detail)
Control TypesControl Types Push Buttons, Radio Buttons, Check Boxes, Push Buttons, Radio Buttons, Check Boxes,
Text Boxes, Text Areas, Hyperlinks Text Boxes, Text Areas, Hyperlinks (Example: Budget Detail)(Example: Budget Detail)
Special ActionsSpecial Actions Create Additional Entries Create Additional Entries (Example: Budget Detail)(Example: Budget Detail)
April 2006April 2006 1111Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics - Title I Budget Detail PageeGMS Basics - Title I Budget Detail Page
April 2006April 2006 1212Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics – Common ElementseGMS Basics – Common Elements
Built in ValidationsBuilt in Validations Input Length Checks - usually 500 charactersInput Length Checks - usually 500 characters Numeric ChecksNumeric Checks Required Fields Required Fields Content Checks (Example: Budget cannot exceed Allotment)Content Checks (Example: Budget cannot exceed Allotment)
Error Messages / Warning MessagesError Messages / Warning Messages Warnings; Data Not Saved (error message location)Warnings; Data Not Saved (error message location)
Calculate Totals (does NOT save page)Calculate Totals (does NOT save page) Summary of linesSummary of lines
No Commas or Decimal PointsNo Commas or Decimal Points Whole dollars onlyWhole dollars only
April 2006April 2006 1313Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics – Error Warning MessageseGMS Basics – Error Warning Messages
April 2006April 2006 1414Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics - Title I Budget Detail PageeGMS Basics - Title I Budget Detail Page
April 2006April 2006 1515Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Completing the Application – AssuranceseGMS Completing the Application – Assurances
Must be agreed to before Application is submitted.Must be agreed to before Application is submitted. Only required for Original Application each year.Only required for Original Application each year. Superintendent or Board Authorized Superintendent or Board Authorized
Representative are only users with access to click Representative are only users with access to click “Organization Approves”“Organization Approves”
Board Authorized Representative must identify Board Authorized Representative must identify themselvesthemselves
April 2006April 2006 1616Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB General AssuranceseGMS-NCLB General Assurances
April 2006April 2006 1717Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Completing the Application – Submit PageeGMS Completing the Application – Submit Page
Consistency Check may run for 1 minute. Validates Consistency Check may run for 1 minute. Validates information that span web pages.information that span web pages.
Consulting allows ISBE Reviewers to View applications Consulting allows ISBE Reviewers to View applications that have not yet been submitted.that have not yet been submitted.
Lock Application prevents changes. Only person who Lock Application prevents changes. Only person who performed the lock or the Superintendent can Unlock.performed the lock or the Superintendent can Unlock.
Submit – Also Performs Consistency CheckSubmit – Also Performs Consistency Check By Document Author Staff – Notifies SuperintendentBy Document Author Staff – Notifies Superintendent By Superintendent – Submits to ISBE for ReviewBy Superintendent – Submits to ISBE for Review
Approval Levels at ISBE (Program Review, Fiscal Review)Approval Levels at ISBE (Program Review, Fiscal Review)
April 2006April 2006 1818Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Submit Page – Not SubmittedeGMS-NCLB Submit Page – Not Submitted
April 2006April 2006 1919Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Completing the Application – Application HistoryeGMS Completing the Application – Application History
Lists all steps an Application encounters in its flow along Lists all steps an Application encounters in its flow along with the userid who performed that step and date it occurredwith the userid who performed that step and date it occurred
Possible Status’Possible Status’ Submitted for Review/Submitted to ISBESubmitted for Review/Submitted to ISBE In ProcessIn Process
• 11stst Program Review Complete Program Review Complete
• 22ndnd Program Review Complete Program Review Complete Returned for ChangesReturned for Changes Final ApprovalFinal Approval
April 2006April 2006 2020Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Application HistoryeGMS-NCLB Application History
April 2006April 2006 2121Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Completing the Application – eGMS Completing the Application – System NotificationsSystem Notifications
Emails to Districts go to Superintendent’s IWAS Account. Emails to Districts go to Superintendent’s IWAS Account. IWAS can be setup to forward to other external Email account.IWAS can be setup to forward to other external Email account.
District is Notified via IWAS on Final Approval or Returned for District is Notified via IWAS on Final Approval or Returned for ChangesChanges
ISBE Notified via IWAS upon submission from DistrictISBE Notified via IWAS upon submission from District The email address on the District Information screen DOES The email address on the District Information screen DOES
NOT get used for system notifications. The IWAS Email NOT get used for system notifications. The IWAS Email address is always used for system generated communications.address is always used for system generated communications.
April 2006April 2006 2222Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Application PageseGMS Application PagesThe Overview PageThe Overview Page
The Overview page is displayed firstThe Overview page is displayed first Informational only – no data entryInformational only – no data entry Defines the Program:Defines the Program:
PurposePurpose Funding SourceFunding Source Participation RequirementsParticipation Requirements Provides links to Laws and Guideline DocumentationProvides links to Laws and Guideline Documentation
April 2006April 2006 2323Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Overview PageeGMS-NCLB Overview Page
April 2006April 2006 2424Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Data PageseGMS-NCLB Data Pages
Common Data PagesCommon Data Pages District InformationDistrict Information GoalsGoals StaffStaff
April 2006April 2006 2525Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB District InformationeGMS-NCLB District Information
April 2006April 2006 2626Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title I District InformationeGMS-NCLB Title I District Information
April 2006April 2006 2727Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title I GoalseGMS-NCLB Title I Goals
April 2006April 2006 2828Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title I StaffeGMS-NCLB Title I Staff
April 2006April 2006 2929Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB – Program Specific PageseGMS-NCLB – Program Specific Pages
Contains data elements or specific calculations that are Contains data elements or specific calculations that are unique to that program.unique to that program.
Examples:Examples: Title I – 4 Step Targeting ProcessTitle I – 4 Step Targeting Process Title II-A – Public/Non-Public, HH, equitable participationTitle II-A – Public/Non-Public, HH, equitable participation Title II-D – Enhancing Education for Technology (formula)Title II-D – Enhancing Education for Technology (formula) Title IV – Safe and Drug Free Schools ProgramTitle IV – Safe and Drug Free Schools Program Title V – Innovative Education Program expendituresTitle V – Innovative Education Program expenditures
April 2006April 2006 3030Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title I Targeting – Step 1eGMS-NCLB Title I Targeting – Step 1
April 2006April 2006 3131Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title I Targeting – Step 2eGMS-NCLB Title I Targeting – Step 2
April 2006April 2006 3232Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title I Targeting – Step 3eGMS-NCLB Title I Targeting – Step 3
April 2006April 2006 3333Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title I Targeting – Step 4eGMS-NCLB Title I Targeting – Step 4
April 2006April 2006 3434Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title I Targeting – Step 4eGMS-NCLB Title I Targeting – Step 4
April 2006April 2006 3535Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title I Targeting – Step 4eGMS-NCLB Title I Targeting – Step 4
April 2006April 2006 3636Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title II-A Program SpecificeGMS-NCLB Title II-A Program Specific
April 2006April 2006 3737Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title II-A Program SpecificeGMS-NCLB Title II-A Program Specific
April 2006April 2006 3838Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title IIDeGMS-NCLB Title IID
The funds for Title II-D aren’t available until the fall. The The funds for Title II-D aren’t available until the fall. The application can be amended at that time.application can be amended at that time.(click the “district not applying at this time” checkbox on (click the “district not applying at this time” checkbox on the district info tab – remove the check from the box when the district info tab – remove the check from the box when ready to apply for Title IID)ready to apply for Title IID)
By law, 25% of Title II-D funds is for Professional By law, 25% of Title II-D funds is for Professional Development.Development.
The Title II-D application is submitted through the same The Title II-D application is submitted through the same process as with all other grants.process as with all other grants.
April 2006April 2006 3939Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title IIDeGMS-NCLB Title IID
The non-public worksheet is included on the Program The non-public worksheet is included on the Program Specific Page to determine the non-public schools Specific Page to determine the non-public schools equitable share of Title IID funds.equitable share of Title IID funds.
By federal law, a district applying for a Title IID grant By federal law, a district applying for a Title IID grant must have a currently approved technology plan must have a currently approved technology plan andand an an acceptable use policy in place at ISBE to receive acceptable use policy in place at ISBE to receive funding. funding.
April 2006April 2006 4040Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title IV-A Program SpecificeGMS-NCLB Title IV-A Program Specific
April 2006April 2006 4141Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title IV-A Program SpecificeGMS-NCLB Title IV-A Program Specific
April 2006April 2006 4242Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Title V Program SpecificeGMS-NCLB Title V Program Specific
April 2006April 2006 4343Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB – Additional ConsiderationseGMS-NCLB – Additional Considerations
Illustration of how to determine Nonpublic Illustration of how to determine Nonpublic School allocations. (Title I, IIA and IV)School allocations. (Title I, IIA and IV)
ISBE Program reviewers will be checking to ISBE Program reviewers will be checking to make sure that Program Specific Pages make sure that Program Specific Pages matchmatch Budget Detail pages. Budget Detail pages.
April 2006April 2006 4444Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
Title I Non-public shareTitle I Non-public share
April 2006April 2006 4545Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
Title I Non-public shareTitle I Non-public share
April 2006April 2006 4646Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Determining Nonpublic AllocationseGMS-NCLB Determining Nonpublic Allocations
April 2006April 2006 4747Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB – Additional ConsiderationseGMS-NCLB – Additional ConsiderationsTitle IIA Private School WorksheetTitle IIA Private School Worksheet
April 2006April 2006 4848Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB – Additional ConsiderationseGMS-NCLB – Additional ConsiderationsTitle IIA Private School WorksheetTitle IIA Private School Worksheet
April 2006April 2006 4949Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB – Additional ConsiderationseGMS-NCLB – Additional ConsiderationsTitle IV Private School WorksheetTitle IV Private School Worksheet
April 2006April 2006 5050Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB – Additional ConsiderationseGMS-NCLB – Additional ConsiderationsTitle IV Private School WorksheetTitle IV Private School Worksheet
April 2006April 2006 5151Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB – Matching w/Budget DetaileGMS-NCLB – Matching w/Budget Detail
April 2006April 2006 5252Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB – Matching w/Program SpecificeGMS-NCLB – Matching w/Program Specific
April 2006April 2006 5353Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB – NCLB ConsolidatedeGMS-NCLB – NCLB ConsolidatedReminderReminder
Gun Free ReportGun Free Report
Definition of Guns and Other WeaponsDefinition of Guns and Other Weapons NOTNOT FIREARMS: FIREARMS:
BB Guns, Air Rifles, Pellet Guns,BB Guns, Air Rifles, Pellet Guns, Knives, Baseball Bats, Blackjacks, etc.Knives, Baseball Bats, Blackjacks, etc.
April 2006April 2006 5454Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB – NCLB ConsolidatedeGMS-NCLB – NCLB Consolidated
April 2006April 2006 5555Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB – Changing Project End DateseGMS-NCLB – Changing Project End Dates
District Information tabDistrict Information tab Change project end datesChange project end dates Done by grant (e.g. Title I, Title II-A, etc.)Done by grant (e.g. Title I, Title II-A, etc.) Need not write usNeed not write us Must be done 30 days before the end of the grantMust be done 30 days before the end of the grant Check BOTH regular AND extended grant period on Check BOTH regular AND extended grant period on
District Info tab AND change end date to 8/31/200X.District Info tab AND change end date to 8/31/200X.
April 2006April 2006 5656Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB – Changing Project End DateseGMS-NCLB – Changing Project End Dates
April 2006April 2006 5757Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS – Financial PageseGMS – Financial Pages
NCLB Grant ProcessNCLB Grant Process Allotments (Transferability)Allotments (Transferability) Budget DetailBudget Detail
• InstructionsInstructions• Caps, Minimums and Set AsidesCaps, Minimums and Set Asides• Indirect CostIndirect Cost
Budget (Informational Summary of Budget Budget (Informational Summary of Budget Details)Details)• Flexibility: REAP/School WidesFlexibility: REAP/School Wides
Payment SchedulePayment Schedule
April 2006April 2006 5858Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
New FYProjected
Allocations
InitialApplication
Amendment*/Title I
Expenditure Report
Title I, IIA, IVPerformance Report
*AmendmentsAmendmentsas neededas needed
Amendment*/Expenditure Report
Final Expenditure Report/Carryover
Determined
NCLBGRANT
PROCESS
JulyPayment
AugustPayment
SeptemberPayment
OctoberPayment
NovemberPayment
DecemberPayment
JanuaryPayment
FebruaryPayment
MarchPayment
AprilPayment
MayPayment
June finalPayment
Final Title IAllocations/
Title IID Allocations
Amendment*/Expenditure Report
New FYBegin
Application Process
April 2006April 2006 5959Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB AllotmenteGMS-NCLB Allotment
April 2006April 2006 6060Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Budget DetailseGMS-NCLB Budget Details
April 2006April 2006 6161Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Budget Details - ExampleseGMS-NCLB Budget Details - Examples
April 2006April 2006 6262Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Budget Details – Caps, eGMS-NCLB Budget Details – Caps, Minimums, Set AsidesMinimums, Set Asides
April 2006April 2006 6363Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Budget Details (Continued)eGMS-NCLB Budget Details (Continued)
April 2006April 2006 6464Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Budget SummaryeGMS-NCLB Budget Summary
April 2006April 2006 6565Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Budget SummaryeGMS-NCLB Budget Summary
April 2006April 2006 6666Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS-NCLB Payment ScheduleeGMS-NCLB Payment Schedule
April 2006April 2006 6767Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Getting Assistance – ISBE Help DeskeGMS Getting Assistance – ISBE Help Desk
ISBE Call Center is the first point of contactISBE Call Center is the first point of contact (217) 558-3600 or (217) 558-3600 or [email protected]@isbe.net Call Center staff will:Call Center staff will:
Perform password resets for IWAS (Self-help preferred)Perform password resets for IWAS (Self-help preferred) Observe Web Page performance (Consulting Status)Observe Web Page performance (Consulting Status) Bypassing pop-up blocker (to view the Bypassing pop-up blocker (to view the Checklist – hold Checklist – hold
down Ctrl key and click Review Checklist button)down Ctrl key and click Review Checklist button) Forward Programmatic/Fiscal questions to appropriate Forward Programmatic/Fiscal questions to appropriate
DivisionDivision