April 2010 Copyright © 2010 Mississippi Department of Education 1 SPECIAL EDUCATION FUNDING

April 2010 Copyright © 2010 Mississippi Department of Education 1

SPECIAL EDUCATION FUNDING


Educable Child Program


EDUCABLE CHILD PROGRAM

• Daily rate has not been calculated at this time

• School year is 180 days

• Original copies of applications accepted

• Incomplete applications will be returned

• Original signatures in Blue Ink


Dates for SubmissionSTUDENT APPLICATIONS

• First Pay Period: Beginning of school thru SeptemberDue: September 14, 2010

• Second Pay Period: September 14th thru NovemberDue: November 12, 2010

• Third Pay Period: November 12th thru January 2011Due: January 14, 2011

• Fourth Pay Period: January 14th thru March 2011Due: March 11, 2011

• Fifth Pay Period: March 11th thru May 2011Due: May 31, 2011


Dates for Submission• All incomplete applications for the FIRST PAY PERIOD and the

SECOND PAY PERIOD must be returned to the Educable Child Program no later than JANUARY 14th in order to receive funding for those periods. No exceptions.

• All incomplete applications for the THIRD PAY PERIOD and the FOURTH PAY PERIOD must be returned to the Educable Child Program no later than APRIL 29th in order to receive funding for those periods. No exceptions.

• If required documentation is not received by the Mississippi Department of Education by above due dates, reimbursement for those pay periods will not be made and payment will be the District’s responsibility.


Reimbursement Forms

• First Pay Period: Due: October 5, 2010

• Second Pay Period: Due: December 3, 2010

• Third Pay Period: Due: February 4, 2011

• Fourth Pay Period: Due: April 5, 2011

• Fifth Pay Period: Due: June 3, 2011


TIPS

• Consistent Data Age Birthday Gender

• Include transition skills Age 14 and up

• Related Services Include goals

• Original Signatures in Blue Ink


Extended School Year


DATES FOR SUBMISSION

• EXTENDED SCHOOL YEAR APPLICATION April 23, 2010

• Q-1: NONPARTICIPATION ASSURANCE FORM April 23, 2010


R-5: ESY Service Provider Listing

• List all service providers (including private service providers) who will be providing ESY instruction/services.

• Ensure the licenses for all personnel listed in the application is valid for the duration of your program.


R6: Request for Reimbursement

• REQUEST FOR REIMBURSEMENT FORM September 30, 2010

• R-3 (ESY Private Placement) Form September 30, 2010.


Request for Reimbursement

• Reimbursement requests received by 9/30/10–Immediately processed for 50%

disbursement

• Reimbursement request received 10/01/10 and after

–Processed for payment no later than 05/11


Positive Behavior Specialist



• REQUEST FOR POSITIVE BEHAVIOR SPECIALIST August 31, 2010 Signed and dated by the Superintendent (Blue Ink)

• INTENT TO NOT UTILIZE FORM August 31, 2010 Signed and dated by the Supervisor of Special Education

(Blue Ink)

• ALL FUNDS DRAWN BY February 11, 2011


Education Interpreter


Qualifications

• Eligibility for Funds Must possess a provisional registration, or Quality Assurance Level 1 (or higher), or National Certification (NAD/RID), and Be registered with the Mississippi Office

of Deaf and Hard of Hearing



• REQUEST INTERPRETER Due September 17, 2010 Signed and dated by Superintendent (Blue Ink) Submit copy of current license Submit copy of current registration

• NONPARTICIPATION ASSURANCE FORM Due September 17, 2010 Signed and dated by Superintendent (Blue Ink)



•FINAL REQUEST FOR INTERPRETER•February 28, 2011

•REQUESTS FOR INTERPRETER•Received March 1, 2011 will not be processed for payment.


Project Application


PROJECT APPLICATION

• FISCAL REQUIREMENTS (FY11) Obligation dates are July 1, 2010,

through September 30, 2012 Expenditure Report due annually on

September 30th from the previous school year including expenditure report from the district accounting system


PROJECT APPLICATION

• FISCAL REQUIREMENTS (FY11) All districts will receive one-third of

their Part B allocation initially. Remainder will be awarded after the State’s receipt of its total allocation or when all outstanding forms and backup documentation have been received from the district.


Budget Narrative

•Personnel•Work area or course code from MSIS•Brief description of duties with percentages

•Teacher assistants•Supervision statement

•Substitutes•Rate of Pay


Budget Narrative

•Salary Supplements/Stipends•Rate of pay•Reason•Position of personnel receiving

•Equipment•Why needed•Used by Whom•For Whom•Where located


Budget Narrative (cont’d)

•Private Placement•Number of children placed•Name of facility•Transportation cost included

•Cooperative Agreement•Provide copy•State what is being paid



•Coordinated Early Intervening Services •Identify the targeted At-Risk group of students•State how the At-Risk group is selected•Tell what will be done•Refer to CEIS PowerPoint at http://www.mde.k12.ms.us/special_education/powerpoints.htm



•PRIVATE SCHOOL PARTICIPATION•Determine how, where, and by whom services will be provided•Determine the number of students receiving services•Develop a services plan for students receiving services •Proportionate share is calculated from Part B and Preschool funds•Preschool count is included in the Part B count•Letter if no private schools in jurisdiction•Enrollment numbers if services are declined •MAEP personnel can not perform services during school hours


Budget Amendments

Actual allocation differs from the projected allocation

Increase or Decrease of a line item exceeds the approved amount by more than 10% (Salaries excluded)

A new line is added New equipment items are added which are

significantly different than those approved


Budget Amendments

Total allocation increases or decreases Actual proration of salaries differs from the

projected proration Projected salaries for preschool/language

speech personnel differ from approved Personnel Snapshot


Expenditure Report

• Due September 30

• Documentation must match the report

• Trial balances and History Transaction reports are not acceptable forms of documentation


TIMELINES

• APRIL 2010 4th Period Educable Child Reimbursement

– April 5 Justification of Maintenance of Effort

– April 16 Extended School Year Application

– April 23 Amendment for Personnel

– April 30 Child Find Report

– April 30


TIMELINES

• MAY 2010 5th Period Educable Child Applications

– May 28

• JUNE 2010 5th Period Educable Child Reimbursement

– June 4

504/University Based Teacher Unit Request– June 30

IDEA/ARRA Part B & Preschool Applications – June 30


TIMELINES

• JULY 2010 Private School/Facility Applications

– July 30• AUGUST 2010

Positive Behavior Specialist Application– August 31

• SEPTEMBER 2010 1st Period Educable Child Student Applications

– September 14 IDEA Expenditure Report

– September 30


TIMELINES

• OCTOBER 2010 1ST Period Educable Child Reimbursement

– October 5

• NOVEMBER 2010 2ND Period Educable Child Student Applications

– November 12

• DECEMBER 2010 2nd Period Educable Child Reimbursement

– December 3


TIMELINES• JANUARY 2011

3rd Period Educable Child Student Applications Incomplete 1st and 2nd Period Student Applications

– January 14• FEBRUARY 2011

3rd Period Educable Child Reimbursement– February 4

Positive Behavior Funds– February 11

Final Request for Education Interpreter– February 28

• MARCH 2011 4th Period Educable Child Applications

– March 11


TIMELINES

• APRIL 2011 4th Period Educable Child Reimbursement

– April 5 Justification of Maintenance of Effort

– April 8 Incomplete 3rd and 4th Period Student Applications

– April 29 Extended School Year Application

– April 30 Amendment for Personnel

– April 30 Child Find Report

– April 30


TIMELINES

• MAY 2011 5th Period Educable Child Student Applications

– May 31

• JUNE 2011 5th Period Educable Child Reimbursement

– June 3

504/University Based Teacher Unit Request– June 30

IDEA Part B & Preschool Application – June 30


DIVISION OF PROGRAM MANAGEMENT

• STAFF: Audrey Shaifer Mary Bobbitt Roscoe Jones Priscilla Moore Tia Scott Keith Smith

Documents

April 2010 Copyright © 2010 Mississippi Department of Education 1 SPECIAL EDUCATION FUNDING