APSG Orientation 2010 - FINAL

8/9/2019 APSG Orientation 2010 - FINAL

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Aspire Parent Support Group

Orientation June, 2010


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AGENDA

Review ASPG responsibilities

Provide an overview of team fees Share how you can reduce team fees

How can you get involved


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APSG MISSION STATEMENT

Non-profit organization (501c3) whose charter is :

Support competitive gymnastics and tumbling

programs for youth Foster a healthy and supportive environment for

coaches and athletes Raise funds for the benefit of Aspire competitive

teams Manage the finances relating to team competitions

and events Facilitate fund raising for team members/parents Provide support to Aspire Gymnastics and T&T in

coordination and execution of competitive events


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APSG LEADERSHIP GROUP

BOARD OF DIRECTORS voting membersof the Leadership Team; same value andbenefit except for voting rights

LEADERSHIP TEAM provide support to aspecific event or task; non-votingmembership;


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APSG BOARD OF DIRECTORS

President: Shelly Bodine

Vice President: Staci SmithTreasurer: Kelly HattendorfSecretary: Karen GillianBoys Gymnastics Rep: Lorie Warnock

Girls Gymnastics Rep: Rachelle SchroederTramp & Tumble Rep: Heidi HutchinsVolunteer Coordinator: Sherri MadisonFundraising Coordinator: Melissa Calderon


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APSG LEADERSHIP TEAM

Aspire Ownership: Scott & Dona BarclayBoys Level 4 Asst. Rep: VACANT

Girls Level 4 Asst. Rep: VACANTGirls Optionals Asst. Rep: Karen StrausBoys Optionals Asst. Rep: Georgia WatersT&T Asst. Team Rep: VACANT

Fundraising Asst. Coordinator: VACANTGolf Committee Chair: Craig MadisonRaffle Coordinator: VACANTPrint Coordinator: Karen Straus


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LEADERSHIP GROUP DUTIES

Oversee and facilitate team building opportunities forathletes

Approve/organize/facilitate fundraising activities

Manage and support APSG sponsored events &meets

Organize team banquets & award ceremonies

Attend monthly Board Meetings

Provide leadership to committees and events

Serve as liaison between Board and parent

community


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LEADERSHIP GROUP BENEFITS

Gets you involved in making Aspire a better

place for your athlete! Leadership group status in volunteering

means you can accrue volunteer credits forall activities associated with a fundraising

including: meetings, planning, organizing,etc.

You can plan ahead and pick and chooseyour volunteering options.


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TEAM ASSESSMENT= Cost of running a

competitive team COMPETITION FEES = Cost of entering

competitions

TUITION = Monthly training fee paid to AspireKids Sports Center

TEAM ASSESSMENT + COMPETITION

FEES =$$ YOU WILL PAY THE APSG

APSG TEAM AND

COMPETITION FEES


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ADDITIONAL EXPENSES

These expenses are NOT included in the

APSG Team Fee: Uniforms (if needed)

Travel, meals, lodging for athletes/families atall meets

Team spirit t-shirts


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APSG TEAM ASSESSMENT-

BREAKDOWN

State Athlete Registration $ 1,265 Team Rep Discretionary Fund $ 800 Social Events $ 2,860 Competition expenses* $42,390

* Includes: Coaching, Coaches travel, Team registrations Banquets/awards $ 4,290 Coaches gifts $ 2,400 Professional fees $ 1,830 Coaches education $ 4,240 Coaches Uniforms $ 750 Miscellaneous $ 800 Total $64,345

Total # of Athletes 143 TEAM ASSESSMENT/ATHLETE $ 450


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Meet registration fees vary by individual team and level (i.e.Boys Level 4, Girls Optional, etc.)

If you are a member of the team, then you are expected toattend ALLmeets (at your coachs discretion). YOU WILL BEBILLED FOR ALL MEETS ACCORDINGLY.

Competition schedule may change slightly as we move throughthe season and billing will reflect actual registrations

Refunds will ONLY be given in the event of injury AND if we arereimbursed by host gym

Exception T&T may have athletes who do not compete

APSG COMPETITION FEES


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MEET REGISTRATION FEES BY GROUP

[ESTIMATE ONLY]

GIRLS COMPULSORY $ 730

GIRLS OPTIONAL $ 760 BOYS LEVEL 4 $ 740

BOYS LEVEL 5 $ 900

BOYS LEVEL 6 $ 965

BOYS OPTIONAL $ 915

TRAMP AND TUMBLE 3-5 $ 310 TRAMP & TUMBLE 6-E $ 460

ADD TEAM ASSESSMENT OF $450 + COMPETITION FEE(ABOVE) TO GET TOTAL TEAM FEE


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TOTAL OBLIGATION TO APSG

AssessmentFee

MeetRegistration

Fees

TotalObligation

Girls Comp $450 $730 $1,180

Girls Optional $450 $760 $1,210

Boys 4 $450 $740 $1,190

Boys 5 $450 $900 $1,350

Boys 6 $450 $965 $1,415

Boys Optional $450 $915 $1,365

T&T 3-5 $450 $310 $760

T&T 6-10 $450 $460 $ 910

T&T Elite Additional $450


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$175 per month on the 15th of the month beginning

July 15, 2010 NEW PROCESS: We will require all members to sign

up for automatic ACH deductions from savings orchecking account. If form is not completed thenpayment in full is required. Your athlete will not beregistered for a USAG # if you do not complete ACHform.

APSG PAYMENT SCHEDULE


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SAMPLE INVOICE w/ DEBIT BALANCE


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SAMPLE INVOICE w/ CREDIT BALANCE


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BENEFITS OF FUNDRAISING

Keeps team fee down

Fosters community among team parents Supports our athletes in competition

Enables us to host competitions. We couldnot do it without volunteers!


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FUNDRAISING OPPORTUNITIES

APSG Events: Sun Devil Classic

Jammie Jam

Golf Tournament

Group specific fundraisers: Frys Card

Bake Sale, Jamba Juice, etc

Individual fundraisers: Gold Canyon Candles

VIP Cards


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APSG VOLUNTEER POLICY

Profit earned at APSG sponsored events (meets, golf tournament,etc.) is shared among the volunteers who work the event

Receive credit to your team account based on profitability offundraiser and how many hours you worked (example on nextslide)

Hourly credit capped at $10.00 per hour

Leadership Group status: You may included planning time (i.e.

meetings, solicitation of sponsors, etc.) in your reported volunteerhours.

Volunteer who are not part of Leadership Group may only reporthours worked at the event.

All volunteers MUST complete a Form W9 & submit to Treasurer

If you receive more than $599 during a CALENDAR year, thenyou will receive a Form 1099 from the APSG


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APSG VOLUNTEER EXAMPLE

Jammie Jam meet grosses $7,000

$1,000 goes to pay for expenses (concession food, prizes, raffles)

$6,000 is net revenue to split: 40% general fund ($2,400)

60% volunteer credits (or $3,600)

Total volunteer man-hours tabulated by volunteer coordinator: 400hours

Credit fund ($3,600) divided by man-hours (400) = individual credit

rate: $9.00/hour Jane Doe works 10 hours (2 sessions/5 hours each)

Jane Does account is credited $90.00

Since we are crediting accounts based on volunteer hours, eachvolunteer is responsible for signing-in, signing-out and double-checking that their time has been logged by the volunteer

coordinator.


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FRYS CARD FUNDRAISER

Frys will pay some of your team fees!!

You purchase a $5 Frys gift card from APSG

Reload your gift card and use it for your grocery purchases at Frys Frys will pay us up to 5% of the amount loaded on your gift card(s)

twice per year (Feb and Aug)

The Frys proceeds will be divided evenly among the athletes whoparticipate (participation defined as spending at least $100 duringreporting period)

Top Spender for each team (Boys, Girls, T&T) will receive anadditional $100 credit

Frys cards work at all Kroger stores nationwidepurchase one for outof town family & friends!!

Frys paid out $13K to APSG for 2009-2010 season!

APSG Contact for Frys cards: Karen Straus - [email protected]


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APSG SCHOLARSHIP PROGRAM

We will offer scholarships if our fundraising

goals are met Criteria on which scholarships are awarded:

Financial hardship

Familys involvement with APSG

Present and future commitment of athleteto Aspire


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AVAILABLE LEADERSHIP

POSITIONS

Boys Level 4 Asst. Rep: VACANT

Girls Level 4 Asst. Rep: VACANT

T&T Asst. Team Rep: VACANT

Fundraising Asst. Coordinator: VACANT

Raffle Coordinator: VACANT


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ENROLLMENT CONTRACT

We must receive a signed Enrollment Contractbefore your athlete is placed on the competitive team

We must receive a completed ACH Withdrawal form

If you choose not to complete an ACH form, then youmust pay IN FULL by July 15, 2010

Failure to complete ACH form or payment in full will

result in your athlete being held out of practice until itis completed.


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APSG THANKS YOU!

We will stick around as long as necessary to

answer any questions.

Thank you!


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2010/2011 PAYMENT CONTRACT

I, ____________________________________________, as parent/guardian of [listathletes]_______________________________________________________________,Hereby agree to abide by the financial obligations as stated in this June 2010 orientationpackage.

I understand that membership on a competitive Aspire Team comes with the expectationthat my athlete will participate in all team meets and events at his/her coachs discretion,and I will be billed for all meets. I also acknowledge that refunds will only be made in theevent of injury AND the host team returns the registration fee.

I have completed an ACH withdrawal form and authorize the Treasurer of the Aspire Parent

Support Group, Inc. To initiate monthly withdrawals until my total obligation is met. Or

I choose not to utilize the ACH Withdrawal process and my payment in full is attached.

Signature: _________________________________________ Date: __________________

Print name of parent/guardian: ___________________________________________________


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ACH FORMAthlete Name(s):___________________________

Account type:

CheckingSavings

Name (as it appears on the account):______________________________

Routing Number:_________________

Account Number:_________________

I hearby authorize Aspire Parent Support Group, Inc. to process amonthly deduction of $175 per athlete from the above namedaccount until my total obligation for the 2010-2011 has been met.

Signature________________________ Date____________

Please complete the informationbelow OR attach a voided check.Sign and date. Return to APSGbox.

Documents

APSG Orientation 2010 - FINAL