ISSUE 3 | VOLUME 4 | YEAR 2017

ARMA Jacksonville September 18 Meeting

What:

ARMA Jacksonville Educational Meeting Randy Kahn, Esq.

“Information Management in the Age of Mobility”

When:

Monday September 18, 2017 12:30 pm to 2:00 pm Buffet lunch served $20 members/$30 non-members

Where:

Community First Credit Union 637 North Lee Street Third Floor Jacksonville, FL 32204

Mr. Kahn and his consulting team have been recognized across the globe as lead-ers in Information Governance. The Kahn Consulting team has provided consulting services to major global organizations including, advising the US and Foreign gov-ernments, courts systems, and major multi-national corporations on a wide variety of Information Management issues, including Information Governance, information security, privacy, Cloud storage strategies, Data Governance, e-communications policies and strategies, social media policy, records and information management programs implementation and litigation response processes. Mr. Kahn has been an expert witness in major court cases, and is a trusted advisor and consultant to corporations and governmental agencies.

Mr. Kahn is a highly sought-after speaker, and a two time recipient of the Britt Liter-ary Award. He has written numerous published works, including; “Chucking Dai-sies,” “Email Rules,” “Information Nation: Seven Keys to Information Management Compliance,” “Information Nation Warrior” and “Privacy Nation.” Mr. Kahn teaches Law and Policy of Electronic Information at Washington University, School of Law and The Politics of Information at the University of Wisconsin-Madison.

To Our ARMA Friends Impacted by Hurricane Harvey

During this very difficult time of recovery from Hurricane Harvey, please know the ARMA International community and all of your ARMA partners are thinking of you. Please know that you are in our prayers and let us know what else we can do to support you during this difficult time. Anita Castora, CRM with the ARMA Jackson-ville Chapter Members

To Our ARMA Friends Impacted by Hurricane Irma

Our thoughts go out to all residents and ARMA members who were in the path of Hurricane Ir-ma. As chapter leaders in Florida, Georgia and the Carolinas we want to make you aware of a re-source page ARMA has created for Disaster Recovery and Business Continuity information. We real-ize this massive storm touched individuals and business throughout the southeast region and hope this can help in a small way as people and organizations begin their path forward.

https://arma.org/disaster-recovery-and-business-continuity-resources

We’ve brought forward resources that provide guidance useful in the aftermath of the disas-ter. They are free and available for immediate download to all people – members and non-members. We’ve also linked to the Baton Rouge chapter’s resource page.

Please let us know if we can do anything else or if you have any questions.

President’s Message

Welcome back! Now that you’re rested up from a summer of fun and family, we’re anxious to dazzle you with some great RIM education. Your Board of Directors has been hard at work planning really great

programs for you this year. Don’t forget to read the chapter newsletter that comes out the first week each month and to check out our website at http://jacksonville.arma.org/home Editor Odia keeps it current with AR-MA events and any new chapter happenings. Thanks Odia! September 18 is our first meeting this year and we have a special guest speaker from Chicago. Our speaker will be Randy Kahn, Kahn Consulting, who will speak about “Information Management in the Age of Mobility”. Randy is recognized as an authority on legal and compliance issues of business information, electronic records, e-business processes and infor-mation technology. You may have read his book “Information Nation” or “Chucking Daisies” which are great resources for records managers. He also created a wonderful Records Management training video “Keeping Good Company” that I really like. Be sure to make your reservation early! Some of the other programs on our schedule this year include: • The formation of a CRM/CRA Study Group:

Monthly conference calls with CRMs and CRAs Contact me if you’re interested by Monday, September 18

• Outstanding educational speakers: ARMA Int. President, Ilona Koti ICRM Board member, Andrew Ysasi ARMA Southern Regional, Leader Earl Rich Teresa Schoch, Iron Mountain Jacksonville Member Panel, a panel of your peers

• Other events include: Historical Tour World Golf Hall of Fame & Mini Golf Community projects

Shred event in November Boys and Girls Club Christmas Party

Kristina Smith has agreed to lead our Membership Committee this year. Welcome Kristina! She will be working closely with the Board and you to help increase our membership this year. Bring a friend and get a $5 gift card!!!! A big shout out to my dedicated and talented Board of Directors: Carole LaRochelle, DeeDee Pedersen, Michelle Rader, Odia Mapa and Kristina Smith. Thank you ladies! “We are the little Chapter with the Big Heart!” See you on Monday, September 18th… Anita

Summer Vacation!

Carole LaRochelle found a

stunning piece of nature in

Great Exuma, Bahamas.

Anita Castora and her sister at

a family reunion in Massillon,

Ohio.

Kristina Smith danced the night away at a

July 4th party in her sister’s barn in Michi-

gan.

DeeDee Pedersen took this photo in

Tennessee before the eclipse. She

drove from Knoxville to Chattanooga

and the whole two hours down the

highway had signs like this.

Odia Mapa took this picture in

Chinatown when she visited San

Francisco.

CRM CERTIFICATION For anyone who is preparing or planning to prepare for to study for the CRM/CRA exam, we have some opportunities to help you. Orlando Fall CRM/CRA Workshop On September 22, the ARMA Orlando Chapter will be hosting a one-day workshop for Parts 1-5. The cost is $125 for all five parts or you can just take individual parts for $30 each. Contact me at apc856@gmail.com or 860-235-8948 for any questions. To enroll, contact Katie Phelps at katie.phelps@occompt.com or 407-254-9344. Jacksonville CRM/CRA Study Group If you are planning to pursue your CRM (pass all 6 parts) or CRA (pass parts 2, 3, 4), please contact Anita Castora at apc856@gmail.com or 860-235-8948. If there is enough interest, we will collaborate and form a study group. Please contact me no later than September 18.

Ho Ho Ho!

Please join us in playing Santa! On Friday, December 22 from 11am—1pm, we have an oppor-tunity to give back to our com-munity by volunteering for the Boys & Girls Clubs Christmas Par-ty. Location will be announced at a later date.

There will be a Santa, Mrs. Claus, The Grinch, an elf and some oth-er members of the committee dressed up. There will be a craft room, Christmas cookie deco-rating station as well as some games.

If any of your companies want to donate some raffle gifts or even help buy items for the crafts, please email dpeder-sen@fnf.com.

Volunteers Needed

We're looking for a few good people who don’t mind volunteering some of their talent and a little time to help the Chapter. The areas we need help with are: Cub reporters (current events, timely info for newsletter/webpage), Webmaster, update and maintain our Chapter webpage Membership committee, a few phone calls or emails a month, ideas to attract and keep members Welcome committee, be a greeter at our meetings and make guests/members feel welcome! We are a small but dynamic chapter and we are growing... Please reach out to me or any of the other Board mem-bers if you can share your talent. Anita and Board

JOIN OUR AMERICA RECYCLES DAY EVENT!

WHAT

Community-wide recycling collection event sponsored by the City of Jacksonville, Ul-traShred Technologies, Inc, and ARMA Jacksonville Chapter

WHEN

Wednesday, November 15

WHERE

Prime Osborn Convention Center Bank of America – parking lot

1000 Water Street, Jacksonville 301 -3rd Street, Neptune Beach

12:00 to 5:00 2:00 to 5:00

To Our ARMA Friends Who May be Im-pacted by Hurricane Harvey In this time of crisis, please know the ARMA board, staff, and international community are thinking of you as you face the unimaginable challenges resulting from Hurricane Harvey. Along with our best wishes, our association is offering free access to the follow-ing disaster recovery and business continuity resources.

Disaster Recovery

Emergency Management Recovery and Resumption of Operations (book excerpt)

Disaster Recovery Steps and Methods (online course excerpt)

Information Damage and Assessment Report (form)

Vital Records and Records Disaster Mitigation and Recovery Resources (U.S. NARA)

Emergency Salvage of Wet Books and Records (Northeast Document Conservation Center)

Emergency Salvage of Wet Photographs (Northeast Document Conservation Center)

Emergency Salvage of Moldy Books and Paper (Northeast Document Conservation Cen-ter)

Business Continuity Planning

Emergency Management Concepts (book excerpt)

Stay Calm in the Storm (web seminar)

A Guide to Business Continuity Planning (Public Safety Canada)

Planning for and Managing During a Paper Document Disaster (IM article)

The Business Continuity Process (EU Agency for Network and Info Security) Additional Resources We'd like to thank the Baton Rouge chapter of ARMA for its contribution of additional flood-recovery and continuity resources.

ARMA International (www.arma.org) is a not-for-profit professional association and a global authority on governing information as a strategic asset. Formed in 1955, ARMA International’s mission is to provide information professionals the resources, tools, and training they need to effectively manage information assets within an established infor-mation governance framework. The association created the Generally Accepted Record-keeping Principles® and the Information Governance Maturity Model, and it publishes Information Management magazine.

ARMA Integrates its Generally Accepted Recordkeeping Principles® into the Unified Compliance Framework

Aug 21, 2017 ARMA/Unified Compliance webinar will discuss the addition of its principles of the best practices in information governance to the UCF® ARMA International is integrating the Generally Accepted Recordkeeping Prin-ciples® (the Principles) into the Unified Compliance arsenal of tools that help information professionals in their battle to govern the explosion of data even while protecting it from cyber-crooks. The Principles, developed by ARMA International, are the established best practices of information governance and are often cited in case law. The integration of the Principles into the Unified Compliance Framework will help information governance, risk management, and compliance (GRC) pro-fessionals deliver end-to-end records management services in their organiza-tions. Executives from ARMA and Unified Compliance will team for a web semi-nar that fully discusses the benefits of this key integration. Jocelyn Gunter, CEO of ARMA, and Dorian Cougias, founder of Unified Compliance, will pre-sent “How to Use the UCF to Optimize the Records & Information Manage-ment/GRC Interface,” at 11 a.m. Eastern time on September 7. Gunter, who assumed the CEO role of ARMA in April of 2017, has made edu-cating records management stakeholders to the role RIM can play in the GRC environment a top focus. “It can be difficult to illustrate the concept of this integration if an organiza-tion doesn’t recognize the importance of records management in daily opera-tions,” says ARMA’s Gunter. “We want all stakeholders, including CSOs and CIOs, to understand that the information behind the records controlled by GRC is a critical resource to the organization.” Cougias sees the value of including the best practices of information management with the other documents of authority that GRC professionals must comply with. “A large percent of all GRC controls relate to establishing and maintaining control over some type of documentation or rec-ord,” he says. “It’s impossible to reach se-curity, privacy, and risk goals effectively without managing the records first.”

ARMA JAX Board of Directors

Carole LaRochelle, Vice

President & Programs

PGA TOUR

Odia Mapa, Editor

PGA TOUR

Michelle Rader, Treasurer

Community First Credit

Union

DeeDee Pedersen,

Secretary

Fidelity National Financial

Anita Castora, CRM,

President

St. Johns Water River

Management District

Kristina Smith, Membership

Director

Florida School for the Deaf

and Blind