Sponsorship and ExhibitionProspectus

ascilite2015Australasian Society for Computers in Learning and Tertiary EducationCurtin University, Perth, Australia, 29 November – 2 December 2015

Invitation from ascilite2015Committee

On behalf of Ascilite Committee we invite you to partner with us as we present the 32nd Australasian Society for Computers in Learning and Tertiary Education conference at Curtin University.

Included in this prospectus is a range of sponsorship and exhibition opportunities, please consider the options and come on board!

The theme of ascilite2015 is .... Globally connected – digitally enabled

The conference committees invite you to join us for this special event to meet experts, share your research, learn about the future of educational technology, and be part of a vibrant global community. ascilite2015.

ascilite2015 has three sub-themes:

Global Challenges in Education Analytics and Visualisation Innovations in Technology Enhanced Learning

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Theme

Participating as an Industry Partner at the ascilite2015 provides a unique opportunity for you to promote and showcase your products and services. Participating in ascilite2015 is also an opportunity to have direct access to over 300 tertiary delegates.

Your support of the ascilite2015 Conference will directly assist the professional development, knowledge transfer and research activities within this very important organisation.

• The Conference will provide the perfect platform to demonstrate new equipment or to promote new services. The hands-on approach to sales is often the most powerful!

• Prominent visibility on the official conference website and online materials

• Brand and image recognition

• A unique opportunity to give clients a “hands on” experience with your products

• An opportunity to launch new products, this will result in:

- Heightened awareness, an enhanced corporate/product profile

- Increased business potential.

Sponsorship is sought to continue the opportunities for research and education, researchers - engaging in education activities, forging links worldwide and collaborating on studies.

Michelle ByeAscilite 2015 Event Coordinator

Email: michelle.bye@eecw.com.auPhone: (08) 9389 1488

47 Hampden Road Nedlands WA 6009

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Benefits to Sponsors and Exhibitors

About CurtinCurtin University is Western Australia’s largest and most culturally diverse university with Australia’s third largest international student population. With campuses in Malaysia and Singapore as well as face-to-face teaching in a number of countries, Curtin has a strong commitment to international engagement. This cultural diversity adds a rich and valuable dimension to our campus atmosphere, preparing all graduates to live and work effectively in an increasingly global environment.

Source; Curtin University http://about.curtin.edu.au/

Welcome from the Vice-ChancellorWith nine campus locations including Perth, Sydney, Malaysia and Singapore, Curtin boasts a rich diversity of cultures and a commitment to international engagement.

We also have a long-standing focus on indigenous education and culture, supported by our Centre for Aboriginal Studies, which is recognised as a national leader in its field. Curtin has one of the largest indigenous student populations in Australia and was the first university in the nation to sign a Statement of Reconciliation.

Curtin is also widely recognised for its practical research that is focused on solving timely, real-world problems. In recent years our research activity has grown significantly, driving Curtin’s rapid rise up the international university rankings.

As a university that never settles, we will continue to develop existing partnerships and establish new ones in areas relevant to our research and teaching. Curtin is a vibrant institution with an exciting future and I invite you to join us as we move forward and help make tomorrow better.

Professor Deborah TerryVice-Chancellor

Location and Venue

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Elizabeth Jolley Lecture TheatreWelcome and Keynote speakers

John Curtin GalleryWelcome Reception

Engineering PavilionRegistration and Exhibition Hall

School of EducationConcurrent Sessions

Delegate Profileascilite’s delegates includes practitioners in e-learning research, strategies and development, instructional design, web applications, web services and interactive multimedia, institutional e-learning strategies. The strategic aim of ascilite is to be a sustainable and vibrant society of members that encourages and supports quality research into, and exemplary use of technologies for teaching and learning in tertiary education throughout Australasia.

Who, Why, WhereKeynote Speakers

Jeff Gomez, CEO http://starlightrunner.com, Starlight Runner Entertainment, is the world’s leading expert in the field of transmedia storytelling, specialising in the expansion entertainment properties, premium brands and socio-political themes into highly successful multi-platform franchises and international campaigns. As a consultant to Fortune 500 companies, Jeff contributes strategic planning and production for the extension of narrative content across digital and traditional platforms.

Dr Paul Resta is the Founding President of the International Society for Technology in Education www.iste.org, the world’s largest educational technology organization, and also served as President of the International Council for Computers in Education.

Dr Jonghwi Park is Programme Specialist in ICT in Education, UNESCO Asia-Pacific Regional Bureau for Education http://www.unescobkk.org/ UNESCO Bangkok. Her main duty is to support 46 Member States of the Asia-Pacific region in integrating ICT in their education system.

Professor Marion Kickett is a Noongar from the Balardong language group. Marion is the newly appointed Director http://karda.curtin.edu.au/. Centre for Aboriginal Studies at Curtin University and believes the key to a better future for Aboriginal and Torres Strait Islander people is education for all Australians.

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ascilite at a glance

Provisional ProgramThe ascilite2015 Conference Committee is currently putting together a program that will include daily keynote presentations and concurrent sessions in multiple streams. An enjoyable social program is also being devised which will include the Welcome Reception and Conference Dinner.

Sunday 29 November 2015 Workshops

Monday 30 November 2015 Registration OpensWelcome ReceptionConcurrent SessionsTrade Exhibitions

Tuesday 1 December 2015 Plenary PresentationsConcurrent SessionsTrade ExhibitionConference Dinner

Wednesday 2 December 2015 Plenary PresentationsConcurrent SessionsTrade Exhibition

Sponsorship Opportunities Price AUD (incl GST)

Diamond Sponsor $15,000

Gold Sponsor $12,500

Silver Sponsor $10,000

Silver Sponsor $10,000

Silver Sponsor $10,000

Bronze Sponsor (3) $4,000

Bronze Sponsor (3) $4,000

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Sponsorship and Exhibition opportunities at a glance

Package Diamond$15,000

Gold$12,500

Silver$10,000

Silver$10,000

Silver$10,000

Bronze$4,000

Bronze $4,000

Exhibition Booth 2 • • • • •

Full Registrations 3 2 2 2 2 •

Logo and Link on Website • • • • • • •

Banner approval 2 2

Satchel Inserts • • • • • • •

Delegate List • •

Advertisement • • • • • •

AdditionalWelcomeReception Tickets

•

As a top level sponsor you will have the ultimate visibility and maximum exposure at the Conference. This is a unique opportunity to be placed at the forefront of the delegates and association members and receive national recognition.

As the Diamond Sponsor, your organisation will receive the following:

• Two banners displayed at Conference Dinner. (sponsor to supply)

• Organising signage displayed in the area

• An opportunity to give a 10 minute presentation, at the conclusion of one of the keynote presentations

• Daily recognition as the Diamond Sponsor for the conference, at opening and closing sessions

• Two complimentary 3m x 2m exhibition booths – power, lights and fascia

• Three registrations to attend the conference inclusive of social functions and catering

• Logo recognition in all conference promotional material, including registration brochure, conference handbook, website (including link), banner and joint sponsor signage

• Full-page colour advertisement in the conference handbook (print ready artwork to be supplied by sponsor)

• Sponsor logo – conference bag

• Three bag inserts

• Delegate contact list (as per Privacy Act)

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Diamond Sponsor - $15,000

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Gold Sponsor - $12,500

As the Gold Sponsor the first networking opportunity for delegates and new members will be the Welcome Reception.

• Two banners at the John Curtin Gallery (sponsor to supply)

• Recognition as the Welcome reception Sponsor in all conference promotional material, including registration brochure, conference handbook, web site (including link) and signage*

• Opportunity to provide sponsor-supplied promotional item to each Welcome reception guest

• Opportunity for your organisation to give a three minute welcome address to the function

• One 3m x 2m exhibition booth - power, lights and fascia

• Two full registrations to attend the conference inclusive of social functions and catering

• One full page colour advertising space in the conference handbook (finished artwork to be supplied by sponsor)*

• Exhibitor promotional opportunity (i.e. a competition run to encourage delegates to visit the exhibitors)

• One bag insert

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Silver Sponsorships - $10,000

Barista Lounge Sponsor - $10,000A centrepiece of the trade exhibition, the 2015 ascilite Barista Lounge will provide complimentary coffee for delegates throughout the day. With a complimentary exhibition booth position next to the Barista Lounge this will be excellent exposure for your organisation.

• Recognition as the Barista Lounge Sponsor in all conference promotional material, including registration brochure, conference handbook, website (including link) and joint sponsor signage*

• Coffee area named after sponsor, organisation signage displayed in the Barista Lounge area (sponsor to supply)*

• One 3m x 2m exhibition booth in proximity to the Barista - power, lights and fascia

• Two full registrations to attend the conference inclusive of social functions and catering

• Half page advertising space in the conference handbook (finished artwork to be supplied by sponsor)*

• Exhibitor promotional opportunity (i.e. a competition run to encourage delegates to visit the exhibitors)

• One bag insert

OR

Conference Bag Sponsor - $10,000Each delegate will receive a conference bag branded with your company logo and the conference logo.

• Recognition as the Bag Sponsor in all conference promotional material, including registration brochure, conference handbook, web site (including link) and signage*

• Logo to appear on the conference bag alongside the conference logo

• One 3m x 2m exhibition booth- power, lights and fascia

• Two full registrations to attend the conference inclusive of social functions and catering

• Half page advertising space in the conference handbook (finished artwork to be supplied by sponsor)*

• Exhibitor promotional opportunity (i.e. a competition run to encourage delegates to visit the exhibitors)

• One bag insert

OR

Conference Proceedings Sponsor - $10,000Opportunity for branding of conference proceedings on the USB. Each delegate will receive the conference proceedings preloaded on a USB which will be co-branded with your company logo and the conference logo.

• Recognition as the Proceedings Sponsor in all conference promotional material, including registration brochure, conference handbook, web site (including link) and joint sponsor signage

• Exclusive sponsorship of the official delegate USB

• Logo (one colour) to appear on the pre-loaded USB alongside the conference logo

• One 3m x 2m exhibition booth - power, lights and fascia

• Two full registrations to attend the conference inclusive of social functions

• Exhibitor promotional opportunity (i.e. a competition run to encourage delegates to visit the exhibitors)

• One bag insert

Keynote Speakers (Total of 3) - $4,000 Supporting a Keynote Speaker is the perfect opportunity to demonstrate your commitment to the conference program. Keynote Speakers are carefully selected and are the highlight of the conference program.

• Recognition as a Keynote Speaker Sponsor in all conference promotional material, including registration brochure, conference handbook, website (including link) and signage*

• Verbal recognition by the Chair prior to and at the conclusion of the session

• One full registration to attend the conference inclusive of social functions and catering

• Quarter page advertising space in the conference handbook (finished artwork to be supplied by sponsor)

• Exhibitor promotional opportunity (i.e. a competition run to encourage delegates to visit the exhibitors)

• One bag insert

Day Refreshment Break Sponsor - $4,000 (Total of 3) Refreshment Breaks are provided in catering areas outside the which are the hotspot areas of the conference and are a perfect location for sponsor branding.

• Naming rights for the refreshment breaks for one day

• Signs with your logo displayed on the catering buffets

• One pull-up banner in the catering area (sponsor to supply)*

• Logo recognition as the Refreshment Break Sponsor in all conference promotional material, including conference handbook, website (including link)*

• One bag insert

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Bronze Sponsorships - $4,000

Conference Bag Inserts - $750This is your opportunity to deliver your message direct to your target market by providing the promotional material to be inserted in all delegates’ conference bags. A maximum size of one A4 (or less) four pages thick brochure is allowed.

Delegate Name Badge and Lanyard - $3,000Opportunity to put your organisation at everyone’s eye level on the Conference Name Badge and Lanyard. Design subject to approval by the organising committee.

Advertising PackagesAdvertising space will be available in the Conference program and Proceedings which will be distributed to all delegates. Advertising in these publications will provide excellent exposure of your organisations.

Outside Back Cover (black on silver card) - $1,250

Inside Back cover (black on silver card) - $1,250

Full page colour - $1,000

Half page colour - $600

Full Page black - $500

Half Page black - $300

* The appearance of sponsor’s logos on printed materials will be subject to printing deadlines. Sponsors will be advised of deadlines upon receipt of sponsorship agreement.

Branding Opportunities

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The ascilite2015 conference trade exhibition will be run in conjunction with the conference program to showcase the best and latest products and services associated with the sector. As an exhibitor you have an exceptional opportunity to promote your products and services in a face to face environment, thereby furthering your sales and marketing objectives.

The exhibition packages are available in either raw space or a shell scheme and have been designed to provide the best possible promotional opportunities for participants.

In addition all conference lunch and refreshment breaks will be held in this area to ensure a high traffic flow of delegates.

Space is limited, so to secure your booking and avoid disappointment contact the Sponsorship and Exhibition Coordinator as soon as possible.

Why Participate?

There is no better way than trade exhibition to:• Build and strengthen existing relationships• Acquire highly qualified leads• Increase brand awareness• Demonstrate new products and services• Gain instant market feedback.

Exhibition Booth Exhibition booths are 3m x 2m according to the following pricing structure.

Shell Scheme Booth

Standard exhibitor $3,500

Standard Exhibition Booth Inclusions

• 3 x 2 metre Exhibition booth – power, lights and fascia• One exhibitors registration including all day catering

and attendance to the Welcome Reception• Logo recognition in the conference handbook,

signage and conference website*• Company logo will be placed on ascilite2015

conference website with a link to your company site.

Additional Registrations

If you have more than one delegate who will be attending the Trade Exhibition only, a special fee has been set and includes day time refreshments and the Welcome Reception. The fee is $385. Tickets to the Conference dinner can be purchased for an additional cost of $135.

Important information Stand layout

The final layout of display booths will be developed in conjunction with the venue to facilitate the free flow of visitors to the exhibition. A copy of the floor plan is available directly from the Sponsorship & Exhibition Coordinator via email michelle.bye@eecw.com.au

Service to exhibitors

Information will be provided closer to the conference. Contact the Sponsorship & Exhibition Coordinator on +61 8 9389 1488.

Public and Product Liability Insurance

All exhibitors must hold Public Liability Insurance of the minimum value $10 million dollars. Exhibitors will not be permitted to bump into the exhibition hall until they have supplied the Conference Organisers with a copy of their Public Liability Insurance Certificate. A copy of the front page of your Public Liability insurance must be supplied with your completed booking form.

Preliminary Exhibition Timetable

Sunday 29 November 2015 Trade Exhibition Build Exhibitors Bump in 1300-1600

Monday 30 November 2015 Exhibition Opens 0900

Exhibition Closes 1600

Tuesday 1 December 2015 Exhibition Opens 0900

Exhibition Closes 1600

Wednesday 2 December 2015 Plenary PresentationsExhibition Opens 0900

Exhibition Closes 1400

Note: This is a preliminary schedule and is subject to change.

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Trade Exhibition

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Sponsorship and Exhibition terms and conditions

1. By returning this signed Application Form, you agree to be a Sponsor or Exhibitor of the ascilite2015 Conference.

2. Upon confirmation from the Conference Organising Committee confirming acceptance of your application, a letter confirming your sponsorship or exhibition booking will be emailed to you along with a receipt and/or Tax Invoice.

3. You agree to pay full amount payable and as due.

4. Monies are to be paid in Australian dollars and include potential bank fees for processing international transfers.

5. All pricing includes 10% Goods and Services Tax (GST) as legislated by the Australian Government.

6. All outstanding money must be paid in full to the Conference Secretariat prior to 1 September 2015 (cheques must have cleared by this date). Sponsors and/or Exhibitors will not be listed in onsite publications and Exhibitors will not be permitted to participate until all outstanding money has been paid in full.

7. Please note that your requested category of sponsorship may have a limit to the number of sponsors as detailed in the sponsorship and exhibition prospectus documentation, and preference will be determined in order of receipt of the signed Application form and deposit payment. The Conference Organisers will notify you if you are not successful and suggest an alternative category.

8. Sponsors/Exhibitors are not permitted to enter the Conference sessions or social events, unless the relevant tickets are provided as part of the specified sponsorship package.

9. The Conference Organisers may at their discretion use your logo, symbol, trade mark or registered mark in acknowledging your sponsorship in the conference literature where this is offered as part of your particular sponsorship package and no payment shall be made to you for such use. You will be responsible for forwarding your logo, symbol, trade mark or registered mark by the deadline stipulated. We request that all logos be supplied in an eps format, high resolution 300 dpi and as a jpg file. Should an alternative format be received, the Conference Organisers cannot be held responsible for the quality of the logo displayed in any of the promotional material or documentation.

10. The ascilite2015 Conference Organising Committee must approve the size and content of all satchel inserts.

11. All exhibitors must hold Public Liability Insurance of the minimum value of $10 million dollars. Exhibitors will not be permitted to bump into the exhibition hall until they have supplied the Conference Organisers with a copy of their Public Liability Insurance Certificate. A copy of the front page of your Public Liability insurance must be supplied upon confirmation of your exhibition display and no later than 1 September 2015.

12. The Conference Organisers reserve the right to alter the exhibition floor plan and/or reallocate booth numbers and positions without notice.

13. The Conference Organisers will not refund or discount sponsors or exhibitors for any facilities or entitlements not used or not required.

14. No Sponsor or Exhibitor is permitted to share / sublet their sponsorship and/or exhibition stand without seeking permission from the Conference Secretariat.

15. Nothing contained in this document will be deemed to constitute a partnership, joint venture or agency relationship between you ascilite2015 and/or the Conference Secretariat and you must not do anything where you will, in any way, be represented that you are a partner of the ascilite2015 and/or the Conference Secretariat.

16. The details in this document are correct at the time of printing. The Conference Secretariat EECW and the ascilite2015 Conference Organising Committee do not accept responsibility for any changes that may occur.

Cancellation policyIn the instance of Exhibitor cancellation the following conditions will apply:

1. Cancellation must be received in writing and acknowledgment received from the Conference Secretariat within 72 hours of lodging cancellation (subject to public holidays).

2. Cancellation received up to 31 August 2015 will incur a $1000 penalty per 9sqm space or booth. The balance of payment will be returned.

3. Cancellation from 1 September 2015 will forfeit full payment.

In the instance of Sponsor cancellation the following conditions will apply:

1. Cancellation must be received in writing and acknowledgment received from the Conference Secretariat within 72 hours of lodging cancellation (subject to public holidays).

2. Cancellations received up to 31 August 2015 will incur a 50% penalty of package value. The balance of payment will be returned. All benefits will cease immediately (website recognition etc.).

3. Cancellation received from 1 September 2015 will incur a full cost penalty of package value.

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Sponsorship and Exhibition Booking Form

Sponsor / Exhibitor Contact:

Position:

Organisation:

Postal Address:

State: Postcode:

Phone: Mobile:

Email:

Sponsorship Booking (All prices listed below are in Australian Dollars and inclusive of 10% Goods and Services Tax)

I would like to purchase the following sponsorship packages (please tick the circle(s) required):

Diamond Sponsor - $15,000 Conference Bag Inserts - $750

Gold Sponsor - $12,500 Delegate Name Badge and Lanyard - $3,000

Silver Sponsor

Barista Lounge - $10,000 OR

Conference Bag - $10,000 OR

Conference Proceedings - $10,000

Advertising Packages:

Outside Back Cover - $1,250

Inside Back Cover - $1,250

Full page colour - $1,000

Half page colour - $600

Full page black - $500

Half page black - $300

Bronze Sponsor

Keynote Speakers - $4,000

Jeff Gomez OR

Dr Paul Resta OR

Dr Jonghwi Park

Day Refreshment (Total of 3) - $4,000

Exhibition (3m x 2m)

Exhibition Booth - $3,500 Quantity: $

Additional Exhibitor Pass* - $385 Quantity: $

Additional Ticket to Conference Dinner - $135 Quantity: $

Names for each ticket:

Total payable $

*Exhibitor Passes do not entitle the holder to attend conference sessions.

Please email or post this form to:Ascilite2015 ConferenceEECW Pty Ltd47 Hampden Road Nedlands WA 6009

Email: michelle.bye@eecw.com.auTel: (08) 9389 1488

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Authorisation

Contact Name:

Position:

Organisation:

Telephone: Mobile:

Email:

Signature:

NOTIFICATION: By signing you agree that this booking and purchase is made with your approval and authority.

The Conference Organisers may share your details with suppliers and contractors while planning for the conference. By signing this booking form you also consent for the organisers to add your contact details to the delegate list which will be supplied to all participants of the conference. Should you wish to exclude your contact details form the delegate list please indicate in the circle provided below:

No I do not consent for my details to be used in any publication.

Payment MethodPlease note payment of 50% of value of sponsorship and/or exhibition package is required with your booking form:

We will pay via EFT and forward a copy of the remittance advice to the Conference Secretariat as proof of payment.

Account Name: EECW Ascilite 2015 BSB: 016104 Account No: 260738669

Please charge $ to the following: Visa MasterCard AMEX

Card Number: Expiry Date:

Card Holder Name:

Signature:

*Please note that this application is subject to approval by the Conference Organising Committee.