PowerPoint Presentation
6/25/14
Chamberlain college of nursing Project Kickoff Meeting
Sponsor Name: Dr. Toni HebdaPhone Number: 724.809.3427Email
Address: [email protected]
Project Management TeamProject Manager: Rita AsieduPhone Number:
3018066157E-mail Address: [email protected] therapist:
NadinePhone Number: 3012375312E-mail Address: [email protected]
Project Management TeamOccupational Therapist: SimonePhone
Number: 3014047674E-mail Address:Surgeon: Dr. NwaneriPhone Number:
3016182800E-mail Address:
Thank you all for being part of the team. Thanks for all your
input towards this project.4
Kickoff Meeting GoalsMeet and Greet TeamEstablish
CommunicationsAppreciate how This Project Aligns With the
Institutions Mission and GoalsDiscuss Key Factors for Success
Kick off time is here. This meeting is to get everybody on board
for the project and to make sure that every body is on the same
page. The goals of this meeting is to establish communications,
appreciate how this project aligns with the institutions mission
and goals and discuss key factors for success. 5
Institutions Mission
To develop and provide an electronic clinical pathway for knee
replacement incorporating a standardized nursing language.
The institutional mission is to develop and provide an
electronic clinical pathway for total knee replacement
incorporating a standardized nursing language.6
Establishing Expectations PlanChange ManagementRisk
ManagementCommunication PlanReporting RequirementsClosing
Process
Expectations for this project include planning, change
management, risk management, communication plan, reporting
requirements, and closing process. Subsequent slides will present
details of these expectations. 7
Senior Management Importance of developing a total knee
replacement pathwayDecrease the length of stay of knee replacement
patients using a clinical pathwayProvide evidence based guidelines
for the care/ management of total knee replacement patientsProvide
an electronic means of documenting the progress of total knee
replacement patients
The development of a knee replacement pathway is very important.
According to research pathways help decrease the length of stay of
knee replacement patients, provide evidence based guidelines for
the care/ management of total knee replacement patients and also
provide an electronic means of documenting the progress of total
knee replacement patients
8
Project Management and Planning
Project Management Objectives
Decrease the length of stay of knee replacement patients using a
clinical pathway
Provide evidence based guidelines for the care/ management of
total knee replacement patients
Provide an electronic means of documenting the progress of total
knee replacement patients
Project Team RolesProject Manager: Deliverthe defined project
within a proposed budget, within a given time constraints and with
quality results. Prepare project plan and maintain management
approval. Effectively coordinate the activities of the team to meet
project milestones (Houston &Bove, 2007).
Project Team RolesNurse: Gather nursing evidence based practice
guidelines on knee replacement management pre and post
operation.Surgeon: Provide Physician specific evidence based
guidelines for knee replacement surgery. Also provide approved knee
replacement procedure with specifics of antibiotic choices, preop
test types, procedure times, PACU stay times and vital signs
frequency.
Project Team RolesAnesthesiologist: Provide the anesthesia
options available during a knee replacementPhysical therapist:
Provide/collect evidence based information on the types of physical
rehab that promotes healing.Occupational therapist: Provide
evidence available on the kinds of therapy necessary for patients
after a knee replacement surgery.
13
Project Team RolesInformation systems analyst: Analyzes designs
and develops information systems to support project manager and
acts as subject matter expert in project management technology
(Houston &Bove, 2007). Customize, configure and troubleshoot
software to support project management methodology and practice
(Houston &Bove, 2008). Define and document technical
requirements
Project Team Roles Stakeholders:Ensure that resources are
availableContribute to the success of the project by providing
insight on the specifics of the project. Perform any activity
assigned to them (Nordmeyer, n.d)
Project Team RolesRisk ManagementIdentifies and assess riskPuts
plan in place for if things go wrongDecide how to reduce, transfer
and avoid risk
Project Management ToolsScope statement Project charter Gnatt
chart
17
Projects Key MilestonesComplete project objectives Gathering
information complete Make an outline of the project complete Put
together the project on Microsoft Excel complete Present project to
stakeholders on second life complete
Key milestones of this project include completing project
objectives, the gathering of information, outline of the pathway,
putting the project together on excel and presenting the project to
stakeholders in second life. 18
Meetings Weekly meetings with the nurseMonthly meetings with
surgeon anesthesiologist, clinical analyst, occupational therapist,
and physical therapist Weekly meetings with
mentor/sponsor/stakeholder
Meetings to be held in the course of the project development
include weekly and monthly meetings with team members. 19
Managing Change
Change is Expected Meet federal requirement Meet institutional
mission
This kind of change will lead the institution to its goal of
electronic documentation as required by the federal government and
also meet the organizational mission.
21
Change is Expected "Change is hard because people overestimate
the value of what they haveand underestimate the value of what they
may gain by giving that up.~James Belasco and Ralph Stayer
22
Impact of ChangeThis change will enhance documentation
Managing ChangePotential Actual
Risk Management
Managing RiskRisk Manager Identifies and assess riskPuts plan in
place for if things go wrongDecide how to reduce, transfer and
avoid risk
Communication Plan
Format Project Team Member/StakeholderCommunication formatReport
Prepared ByProject Manager, Stakeholder and Team members Phone call
(Conference call)Project Manager (Rita Asiedu)Surgeon EmailProject
managerNurseEmail/ Face to faceProject Manageroccupational
therapist Email/ Face to faceProject Manager
FormatProject Team Member /StakeholderCommunication format
Report prepared byPhysical therapist Email/ face to faceProject
ManagerRisk ManagerEmail Project ManagerSystem AnalystEmail Project
ManagerAnesthesiologistEmail/ face to faceProject manager Dr.
HebdaEmailProject Manager
Frequency Surgeon : MonthlyNurse: weeklyPhysical therapist:
MonthlyOccupational therapist: Monthly
FrequencyAnesthesiologist: MonthlySystem Analyst: Monthly Risk
Management: MonthlyDr Hebda (Sponsor): Weekly
Reporting Requirements
Types of Report Project proposalProject plan Variance
requestStatus report
These are the kinds of report that needs to be reported to the
stakeholders. The project proposal needs to be approved before we
move to the next phase. The project plan involves the scope
definition, schedules (including project milestones), budget, risk
schedules and roles and responsibilities.33
Frequency of ReportWeekly reports
Reports are to be given to sponsor/stakeholder weekly34
Purpose of ReportDiscus progress of the projectUpdate project
stake holders on the progress on the project
The purpose of the report is to update the stakeholder on the
progress of the project weekly. 35
Closing Process
End of Project The pathway will be available on the EHR
systemEnd users will be able to document in the EHR system without
any difficulties
The success of this project will depend the pathway being
available in the EHR system37
Input
Input from all team membersTime for Q and A
Positive Send-off to Kick Off the ProjectKudos to all team
members for your help so far in the project
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