Prepare for AssessmentInitial meeting

The initial meeting was held on the 9th January 2006. The purpose of the meeting was to request Mr. Otsetswe Oscar Makhombi if I could use him as an Assessee for my Assessor course assignment.

I ----------------------------------------------have agreed with Mr. Johnson Ruele to take part as an Assessee in his Assessor course assignment.

Signature ---------------------------- Signature---------------------------

Assessee Otsetswe Oscar Makhombi Assessor Johnson RuelePrepare for AssessmentSecond meeting

The second meeting was held on the 19th January 2006 in Mr. Otsetswe Makhombis office. The purpose of this meeting was to set and agree on a date which will be used to discuss the purpose of the assessment and the full agenda of the assessment process.Signature ---------------------------- Signature---------------------------

Assessee Otsetswe Oscar Makhombi Assessor Johnson Ruele

Prepare for AssessmentFinal meeting

The final meeting was held on the 24th January 2006. The purpose of the meeting was to discuss and explain to Mr. Otsetswe Oscar Makhombi the whole process of the assessment and procedures to be followed.The agenda below was agreed upon for the meeting:-

1) Welcome and purpose of the meeting

2) Purpose of workplace assessment

3) NQF benefits

4) Unit standard details

5) Candidate readiness for assessment

6) Assessment plan agreement

7) Special needs

8) Roles and responsibilities

9) Third parties involved in the process

10) Appeal procedure

11) Questions from candidate

12) Confirmation on way forward

13) Two-way communicationI ----------------------------------------------confirm that the assessment process and procedures have been explained to me by Mr. Johnson Ruele on the --------/--------/2006

Signature ---------------------------- Signature---------------------------

Assessee Otsetswe Oscar Makhombi Assessor Johnson Ruele

Assessment PlanPurpose of the assessment The purpose of the assessment is to determine Mr. Otsetswe Oscar Makhombis competence in designing and building basic hydraulics circuits so that he can be passed out to facilitate basic hydraulics courses for apprentices and engineering personnel.

Assessee Mr. Otsetswe Oscar Makhombi

Mr. Otsetswe Oscar Makhmbi is a Training Officer in the Automobile trades at Debswana Jwaneng mine. One of his responsibilities is to facilitate training courses and Basic Hydraulics course is one of the courses that he has to facilitate. He has been trained on this course, but needs to be assessed to run courses without any assistance from competent training staff. Mr. O. Makhombi is a married man with two children and has been in the employ of Debswana Jwaneng mine for thirteen years.His curriculum vitae

CURRICULUM VITAE

PERSONAL DETAILS

NAME

: Otsetswe Oscar Makhombi

DATE OF BIRTH

: 15/09/1971

NATIONALITY

: Motswana

MARITAL STATUS

: Married

LANGUAGE PROFICIENCY: English, Setswana and Kalanga

POSTAL ADDRESS : Po Box 360 Jwaneng Botswana

E-MAIL ADDRESS

: omakhombi@ debswan.bw

DRIVERS LICENCE

: Yes (Class B) EDUCATION

YEAR

INSTITUTION

EXAMINATION PASSED

1984 1989Mater Spei College Cambridge Certificate(Cosc) Division 2

1992 -1996Orapa Technical College National Craft Certificate

1996 1996Orapa Technical College

City and Guilds of London OTHER COURSES

785-3DUMP TRUCKS

:KOMDRESCO CONSTRUCTION AND MINING

WD600-1 DOZER:KOMDRESCO CONSTRUCTION AND MINING

730E HAULPAK TRUCK:KSA(PTY) TLD

D475-2 DOZER

:KOMDRESCO

HYD FAULT FINDING

:KSA(PTY) LTD

3500SERIES EUI ENGINES :BARLOWS

789OHT SYSTEMS

:BARLOWS

ICM TRANSMISSIONS

:BARLOWS

SAFETY AWARENESS

:JWANENG MINE

OVERHEAD CRANE

:JWANENG MINE

DEFENDER SOFT WARE :JWANENG MINE

G H S T C :JWANENG MINE

GENERAL ELECTRIC QUALIFICATION :CUMMINS (RSA)

TRAINING OF TRAINERS : RSA

CRI

:JWANENG MINE

WORK EXPERIENCE

YEAR

ORGANISATION

POSITION

1996 2003

Jwaneng Mine

Diesel Mechanic

04/2003 - 08/2003

Jwaneng Mine

Acting Charge hand

09/2003 Present Jwaneng Mine

Auto trades Training Officer

CURRENT DUTIES

Training Officer (Technical)

OTHERS DUTIES PERFORMED IN THE PAST

Plant Operator : Francistown Milling Company

Tailor

: Everest Company - Francistown

Technical Officer : Tati Land Board REFEREES NAME: MR. WAZHA PHALALO

ADDRESS: DEBSWANA JWANENG MINE

PRIVATE BAG 02

JWANENG

DESIG:CHARGEHAND

NAME: MR. NEWMAN MOTSHIDISI

ADDRESS:DEBSWANA JWANENG MINE

PRIVATE BAG 02

JWANENG

DESIG:EMV FOREMAN

NAME:MR. ISAAC ARENDSE

ADDRESS:DEBSWANA ORAPA MINE

PRIVATE BAG 0001

ORAPA

DESIG:TECHNICAL INSTRUCTOR

How, where and when will he be assessedMr. Otsetswe Oscar Makhombi will be given written instructions to design and build a basic hydraulics circuit. Mr. Makhombi will produce on paper the design of the circuit which meets all the set criteria. He will be required to explain to the assessor how the circuit works. He will also be required to practically build the circuit according to set criteria and demonstrate his practical competence on building basic hydraulics circuits.

Assessment methods

The methods that I will use to assess Mr. Makhombi are practical assignment in the form of a design on paper and observation on practical building of the circuit on the hydraulic panel. There will also be a theory test which will be used to assess Mr. Otsetswe Oscar Makhombis foundational knowledge and reflexive competence on basic hydraulics. For the circuit design and building I will use a checklist which will assist me to check if all the required components have been included in the design and building of the circuit.The assessment will be done seven days after the final meeting date 31/01/06. The assessment will be conducted in the Hydraulics Training room. The room is conducive for the assessment because it is free from disturbances which can affect the assessment results. The equipment and components which will be used are found in the plants and workshops of the mine which in my opinion represents the real on the job scenario.Personal Skills and ValuesThe personal skills and values that the learner will need to demonstrate to be competent in against this unit standard are- refer to table below.Personal SkillsValues

Planning and Organising skillsSystematic (approach to design and building)

Troubleshooting skillsObservant

Interpretation skills (Circuit)Intelligence

Safety

Big picture

Resources required checklistItemNoWorking condition

YesNo

Clutch pencil1

Exam pad1

Pencil1

Rubber1

Hydraulics stencil1

Pressure relief valve1

4/3 Directional control valve, lever operated spring returned (open)1

Power pack1

Cylinder2

Pressure gauge3

Sequence valve2

Filter2

Hoses14

Mr. Tekih Pitinyane will be involved in the assessment as a moderator.

DRAFT ONLY

UNIT STANDARD TITLE:- Design and Build a Basic Hydraulics CircuitREFERENCE NUMBER:-

LEVEL:- 3CREDIT:- 10FIELD:- Manufacturing, Engineering and Technology

SUBFIELD:- Engineering (Mechanical)

ISSUE DATE:- 19/01/2006REVIEW DATE:-

PURPOSE OF THE UNIT STANDARDThis Unit Standard will useful for persons who are required to design and build basic hydraulics circuitry.

People credited with this Unit Standard are able:-

Demonstrate knowledge relating to basic hydraulic systems.

Identify hydraulic schematic symbols.

Design, draw and build basic hydraulic circuits.

Fault-find basic hydraulic circuitry.

LEARNING ASSUMED TO BE IN PLACE

This Unit Standard is designed as part of a progression. It is one of a series of Unit Standards for designing and building basic hydraulic circuits in the field of Manufacturing, Engineering and Technology.It is assumed that the learner has already learnt:-

Hydraulic schematic symbols.

Read, draw and interpret basic hydraulic circuit diagrams.

Safety precautions related to hydraulic systems.

Select, explain and discuss various components used in designing and building basic hydraulic circuits.

UNIT STANDARD RANGE

Specific range statements will be provided in the body of the Unit Standard where we will apply particular specific outcomes or assessment criteria.ASSESSMENT CRITERIA

Results Achieved

Circuit diagram is neatly drawn on A4 paper.

Circuit is neatly built on the hydraulic panel and it is working according to the design.

Valves, gauges and cylinders are identified/selected and used correctly.

Pressure settings are made to given specifications.

Indicators

Protective equipment is correctly used.

Safe working practices are adhered to at all times when building the circuit on the hydraulic

All equipment, tools and components are selected and used correctly.

Drawn procedures are followed.

CRITICAL CROSS-FIELD OUTCOMESThe following critical cross-field outcomes are addressed in this Unit Standard.

Fault-find and take corrective action to solve the problem. Organise and manage one selfs activities effectively.

Work effectively with others as a team. Collect and critically analyze information.

Relate the installation of hydraulic circuits to other applications.

UNIT STANDARD NOTES

TerminologySpecified requirements include Legal and site specific requirements and are contained in one or more of the following documents:-

Legal

Mines, Quarries, Works and Machinery Act 1978. Chief Government Mining Engineer Directive.Site Specific

Safety, Health and Environment Standard Policies and Procedures.

Risk Assessment Procedures.

Working Guides.

Equipment and Material Specifications.

Assessment venue plan (Hydraulics Training Room)

Basic Hydraulics Theory Test Name:________________________________Answer All the Questions

Time: - 30 Minutes

Total Marks: 21

1) What is hydraulic? (2)

2) What is a sequence valve? (2)3) What is a double-acting cylinder? (1)4) What is the difference between a pressure relief valve and a sequence valve? (2)5) State the importance of setting correct pressure on pressure relief valves. (2)6) Why is it important to design circuits with line filters? (2)7) How does an electric motor symbol differ from a hydraulic pump symbol? (2)8) What is a pressure gauge used for in a hydraulic system? (1)9) How would you proceed to troubleshoot cylinders which do not as per circuit design requirement? (5)10) How would you diagnose a faulty pressure relief valve in a built circuit? (2)Basic Hydraulics Circuit Design and Building

Date: 31/01/06 Time: 2 hours

Assessee: - Otsetswe Oscar Makhombi

Assessor: - Johnson Ruele

BASIC HYDRAULICS CIRCUIT DESIGN

Available time for design and building: 2 hours

CHECK FOR THE AVAILABILITY OF COMPONENTS BEFORE DESIGNING

Please design and build a hydraulics circuit with two double-acting cylindersGiven: 2 x double-acting cylinders

1 x pressure relief valve

2 x sequence valves

1 x 4/3 Directional control valve, lever operated spring centered (open)

3 x pressure gauges

1 x hydraulic power pack

Design Criteria

1) Cylinder No.1 must fully extend before cylinder No.2 starts to move.

2) Cylinder No.2 must fully retract before cylinder No.1 starts to move

3) Pressure relief valve must be set at 2500 kPa.

4) Sequence valves must be set at 1500 kPa.

5) ISO 1280 symbols must be used in the design.

6) Safety precautions must be observed at all times.

Feedback Meeting on AssessmentThe feedback session was held in the Mr. Otsetswe Oscar Makhombis office. This venue was mutually agreed by the assessor and the assessee. In giving the feedback the agenda below was agreed upon followed.

The following people were present:-Mr. Otsetswe Oscar Makhombi Assessee

Mr. Johnson Ruele - Assessor

Agenda for feedback to Mr. Otsetswe Oscar Makhombi

1) Welcome

2) How the assessment went learner

3) Confirm requirements of the assessment

4) Positive feedback

5) Problem areas

6) Learners response

7) Learners suggestions

8) Remedial action plan9) General comments

Welcome

Mr. Otsetswe Oscar Makhombi was welcomed and thanked for making time for the meeting. The purpose of the feedback session was explained to the learner and the time to be taken for the feedback. In this assessment the assessor (Johnson Ruele) led the feedback since no other third party was invited to the meeting. The learner was asked to feel free to ask questions during the proceedings where he thinks needs further clarification. The assessee was further briefed that during the proceedings notes will be taken for the records and should not feel offended.The appeals procedure was also explained to the assessee for incase at the end there are any disputes or conflicts.

Learners response The assessee was then given time to express his views on how the assessment went. He said he thought the assessment went well, but his main concern was the time (2 hours) given for the designing and building of the circuit. He felt that it was not adequate. In response the assessor said the decision on time was reached at based on the assessees past experience, the level of the test and the assessors experience on these types of tests.However, his comments were noted for further consideration.Confirmation of requirements

The assessor reminded the assessee that all the requirements in the unit standard discussed were used to come to a conclusion.

Give Feedback

In giving feedback I used the Hamburger feedback model.

The Feedback HamburgerPositives The circuit was neatly designed with all the requirements met and within the prescribed time limits. For this the assessor commented the learner for job well done.

The approach to circuit building was also good with 100% of the required components identified correctly. Protective clothing was worn and safety precautions were observed. He has past the theory test; however weakness were noted on reflexive competence questions.

Problem areas The built circuit did not work according to the designed circuit even though all the components were identified correctly. Pressure settings were not done according to specifications. Decision reached

Considering all facts and tests results the assessor reached a decision that Mr. Otsetswe Oscar Makhombi is Not Yet Competent. Learners responseMr. Otsetswe Oscar Makhombi accepted the results and said that even though he has passed the theory test he needs to polish his knowledge on hydraulics. On the practical test he noted that he spent lots of time doing fault-finding and eventually running out of time. He confessed that the circuit was basic and as such should have passed the test first time.Learners suggestion Mr. Otsetswe Oscar Makhombi said that he would like to be assisted in fault-finding skills. He suggested that he be given a mentor to assist him in practicing the fault-finding skills. He preferred that a number of basic hydraulics circuits be built and faults put on them and he be allowed to find the faults.Remedial action planThe assessor confirmed Mr. Otsetswe Makhombis statement that he also feels that he needs fault-finding skills. It was agreed that an action plan should be drawn.Remedial action plan

ActionResponsibilityTarget Date

Arrange and agree on the mentorJohnson Ruele03/02/06

Prepare notes on fault-finding basic hydraulic circuitsJohnson Ruele06-07/02/06

Select circuits for fault-finding purposesJohnson Ruele07/02/06

Arrange a meeting for the learner to meet the mentorJohnson Ruele08/02/06

Schedule a meetingJohnson Ruele08/02/06

Utilize the library to get more information on basic hydraulicsO. Makhombi06-08/02/06

Start practicing fault-finding and planning skillsLearner/mentor13-14/02/06

Give feedback on progress made to assessorLearner/mentor14/02/06

Agree on readiness for re-assessmentLearner/assessor/

mentor15/02/06

Set and agree on a date for the re-assessmentLearner/assessor16/02/06

Possible date for re-assessment Learner/assessor17/02/06

Assessor signature__________________________ Date:_______________

Assessee signature__________________________ Date:_______________Comments______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________General comments:- In conclusion the assessor thanked the learner for displaying competence on certain areas of the assessment and encouraged him to practice hard in the areas where the learner was deemed not yet competent. The assessor emphasized the importance of following the agreed action plans for the benefit of both parties.

Reactionnaire

Name of Assessor___________________________ Signature____________________

Date of completion-------------/--------------/2006

Name of Assessee___________________________ Signature____________________

Date of completion-------------/--------------/2006

NoQuestions to be answered YesNoIf No give reasons

1. Did the assessor put you at ease?

2. Did the assessor clearly explain the assessment procedure?

3. Was there an assessment plan in place?

4. Was your RPL taken into consideration

5. Were you given enough time to prepare for the assessment?

6. Were the resources for preparing yourself for assessment adequate?

7. Was the time allocated for the test adequate?

8. Was there no disturbance in the workplace?

In your own opinion what do you think needs to be done differently?

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

NOTE: This appeal procedure is an extract from the Debswana Diamond Regulations DocumentAPPEAL PROCEDURE

The appeal shall be submitted within three (3) working days of the employee being advised of the outcome of the assessment.

Grounds for AppealThe following shall constitute the basis of an appeal:

a) Procedural inconsistencies if the employee has reason to believe that the assessment policy and/or procedure was not adhered to.b) Unfair test if the employee does not agree and has reason to believe that the test was not properly selected.Appeal process

The employee shall submit his/her appeal in writing to the trade secretary, stating the grounds for his/her appeal.

Presence at the Appeal Meetinga) The appeal chairperson/presiding official

b) The assessee

c) His representative, if deemed necessary

d) The assessor e) Human Resources official trade secretary

f) Any other person required to submit relevant evidence and/or clarify certain issues.

Process of the Appeal Meeting

a) The presiding shall confirm the grounds of the appeal

b) The official shall give the assessee an opportunity to explain the reasons for appealing against the decision taken.

c) The assessor shall then be given an opportunity to present documents of the assessment and give reasons for the decision reached.

d) The official shall decide the outcome of the appeal and advise the assessee of the outcome of the appeal within three (3) working days of the appeal. The outcome of the appeal shall be confirmed in writing.e) Where the appellant wishes to appeal against the outcome of this appeal, he/she shall appeal to the Trade Advisory committee chairmen (Section Engineer level), whose decision shall ordinarily be final.In the event of no resolution at company level, the matter is then referred to Madirelo Training Testing Centre in consultation with Botswana Training Authority for final settlement.

Review Assessment The review of the assessment meeting was held to identify areas where we could have done things differently for smooth assessment process. The review assessment meeting was held on the 6th February 2006 in my office. Present at this meeting was the assessee, assessor and an internal moderator. The presence of the moderator was two-fold, as independent body and secondly as an observer so that in future he can also play the same role of assessing trainees for Debswana.

The things that we could do differently are:-

1) Coming up with a plan and making sure the assessee practices all the skills required before the assessment. In my case I took the assessees word that he was ready and this did not turnout to be the case.

2) The assessee is known to have poor planning skills and here also we should have arranged a training session for the assessee. Present at meeting: Tekih Pitinyane

Johnson Ruele (minute taker)

Otsetswe Makhombi

Signature__________________________________

All the above have been included in the remedial action plan.

Moderation PolicyThe company moderation policy is very silent on the procedure to be followed. This has been noted as a concern area and it will be brought up at Trade Advisory Committee meetings to be actioned.

Assessment PolicyThe attached policy on training and testing is under review. It has been realized that Debswana Diamond does not have a clear clause or policy on assessment.

Hydraulics panel

Pneumatics pane

Projector screen

Entrance

Aircon x 2

Tables

Positive feedback the final positive

reinforcement leaves the learner

positive about the feedback process

Positive feedback opens candidate

to communication, prevent them from

seeing feedback as criticism

Negative feedback

Must be delivered to effect

Improvement in behaviour